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MAYORANDCITYCOUNCIL

REGULARSESSION
Tuesday,January20,20156:00P.M.

AGENDA

1.

CALLTOORDER

2.

PRAYERANDPLEDGE

3.

APPROVALOFMINUTES
A. OrganizationalMeetingofNovember6,2014
B. RegularSession#1datedJanuary5,2015
C. WorkSessiondatedJanuary13,2015

4.

ITEMSPRESENTEDBYTHEMAYORANDCITYCOUNCIL
A. PresentationofOceanCityUniversityDiplomas
B. StandingCommitteeReports

5.

CONSENTAGENDA
A. PrivateEventApprovalRequestforWalkMSApril11,2015
B. PrivateEventApprovalRequestforWalk/RunforRecoverySeptember 12,2015

6.

MISCELLANEOUS REPORTSANDPRESENTATIONS
A. AtlanticGeneralHospitalAnnualReportpresentedbyMichaelFranklin,President/CEO

7.

PUBLICHEARINGS

8.

ITEMSREFERREDTOANDPRESENTATIONSFROMTHECITYMANAGERANDSTAFF
A. RequestforPermissiontoSolicitBidsforVehicleVendingFranchisepresentedbyCityClerk
B. SmokingontheBeachandBoardwalkContinuedPolicyDiscussionpresentedbyCityManager

9.

ITEMSREFERREDTOANDPRESENTATIONSFROMTHECITYSOLICITOR
A. SecondReadingOrdinance20151toAmendSection58,EntitledOffensesandMiscellaneous
Provisions(TrespassEnforcementAuthorizationProgramsignspurchasedbytheparticipant
willbeplacedbytheparticipantnotthecity)
B. FirstReadingOrdinancetoAdoptFY15BudgetAmendment#1
C. ResolutionEstablishingaTaskForcetoStudyIssuesRegardingBoardwalkRegulation

10.

COMMENTSFROMTHEPUBLIC
Any person who may wish to speak on any matter at the Regular Session may be heard during
CommentsfromthePublicforaperiodoffive(5)minutesorsuchtimeasmaybedeemedappropriate
bytheCouncilPresident.Anyonewishingtobeheardshallstatetheirname,addressandthesubject
onwhichheorshewishestospeak.

11.

COMMENTSFROMTHECITYMANAGER
A. ReviewoftentativeworksessionagendaforFebruary10,2015
B. DepartmentActivityReport

12.

COMMENTSFROMTHEMAYORANDCITYCOUNCIL

13.

ADJOURN

REGULAR SESSION -MAYOR AND CITY COUNCIL


TUESDAY, JANUARY 20, 2015
3 APPROVAL OF MINUTES
A. Organizational Meeting of November 6, 2014
B. Regular Session #1 dated January 5, 2015
C. Work Session dated January 13, 2015

REGULAR SESSION -MAYOR AND CITY COUNCIL


TUESDAY, JANUARY 20, 2015
4 ITEMS PRESENTED BY THE MAYOR AND CITY
COUNCIL
A. Presentation of Ocean City University Diplomas

MEMORANDUM
TO:

Mayor and City Council

FROM:

Diana Chavis, Executive Office Associate


Jessica Waters, Communications Manager

DATE:

January 14, 2015

RE:

Ocean City University Graduates

Join us in congratulating the 2015 graduating class of Ocean City University. Twelve
students meet requirements to receive a bachelors degree in Municipal Citizenship. Five
others are receiving a masters degree for completing Ocean City University and the
Citizens Police Academy. Six are receiving a doctorate degree for completing Ocean City
University, the Citizens Police Academy and the Community Emergency Response Team
program.
Ocean City University began in September 2004 with a graduating class of 17. Including
this evenings students, a total of 259 degrees have been awarded through this brilliant
public education program developed by Kathy Mathias. Her love of education and
dedication to public service continues to enrich individual and community life.

2015Graduates

BachelorsDegree
OceanCityUniversity

JohnBerninger
DebraHeft
DebraL.Howe
JoeLieb
JoeMoran
MichaelJ.Sevier
LouisaSpock
StephenSpock
ShirleyStetser
RonaldStetser
BarbaraA.Wachter
DonaldK.Wand

MasterDegree
OceanCityUniversityandCitizensPoliceAcademy

StephanieGamm
DebraL.Howe
MichaelJ.Sevier
LouisaSpock
StephenSpock

DoctorateDegree
OceanCityUniversity,CitizensPoliceAcademyandCERT

StephanieGamm
DebraL.Howe
PhilipReid
MichaelJ.Sevier
LouisaSpock
StephenSpock

REGULAR SESSION -MAYOR AND CITY COUNCIL


TUESDAY, JANUARY 20, 2015
4 ITEMS PRESENTED BY THE MAYOR AND CITY
COUNCIL
B. Standing Committee Reports

TRANSPORTATIONCOMMITTEE
MEETINGMINUTES
JANUARY6,2015

1. CalltoOrder:Themeetingwascalledtoorderat9:00aminthePublicWorksAdministration
ConferenceRoom.PresentwereCouncilmemberMaryKnight,CouncilmemberTonyDeLuca,City
ManagerDavidRecor,CouncilmemberDennisDare,MayorRickMeehan,GeorgeThornes,JimParsons,
HalAdkins,TerryMcGean,JennieKnapp,ZackHoopesandJoanneShriner

2. NextBusPresentation:TomNoyesfromNextBusdidapresentationontheNextBussystemanda
demonstrationoftheinformationthatthebusriderwouldhaveaccesstowiththeuseofthissystem.
Healsodemonstratedthebackendreportinginthesystemformanagementsuse;andanoverviewof
othertransitagenciesthatutilizetheNextBussoftware.

3. FacilityRehabilitation:Thereareapproximately$90,000worthoffacilitymaintenancerepairsthat
needtobedonefortheParkandRideandNorthEndTransitCenter.TheTownhasrequestedfunds
fromMTAfortwoyearsinarowtoperformthesenecessarymaintenanceitemsandbeendeniedby
MTA.PerJenniethereisfundingthroughfundbalancetocovertheseexpenses.

CouncilmemberTonyDeLucaaskedwhyfacilitymaintenancehadnotbeenbudgetedinprioryearsto
covertheseexpenses.TherehavebeenminimalfundsbudgetedintheTownofOceanCitybudgetin
prioryearstocoverfacilitymaintenanceexpensesduetothefactthatwehadrequestedfundingfrom
MTAandassumeditwouldbefundedbutitwasnot.

4. Greyhound:HalAdkinsmadeallcommitteemembersawarethatGreyhoundwasnotgoingtorenew
theircontractattheParkNRide;reallyhasnoeffectonthecityortheParkNRidefacilities.

5. OverviewofmeetingwithUnitedWorkandTravel:RecruitingbusdriversthroughH2Bprogram
wouldbeEnglishspeakingEuropeandrivers.GuyAyreshadnoobjectionstoprogramafterthe
meetingnordidWayneEvansorEricLagstrom.Withthisprogram,employeesarerequiredtoworka
minimumof32hoursaweek.Theannualcostoftheprogramis$10,000plus$200to$300perdriver.
Onceadrivercommitstothisprogramhecannotleavetheprogram.Inordertoparticipateinthis
programyoufirstmustobtaintherateofpayforthispositionwhichissetbyUSDepartmentofLabor;
WayneEvansandGeorgeThorneshavealreadyinitiatedthepaperworktoobtainthelaborrate.Itis
alsorequiredthatyouestablishaneedwiththeUSDepartmentofLabor;thisprocesshasbeenstarted
aswellbyWayneEvansandGeorgeThornes.

MayorMeehanrecommendedthatwecontinuetopursuethisoptionfordriverrecruitment.
CouncilmemberMaryKnightmotionedtocontinueforwardwiththisprocess;motionsecondedby
TonyDeLuca;votewasunanimous.CommitteerequestedareportbackfromGeorgeThornesand
WayneEvansastowherewestandwiththisprocess.

6. Adjournment:MotiontoadjourntoClosedSessionat10:45

Tourism Commission Meeting Minutes


January 12, 2015

The following individuals were in attendance:


Commission Members Tourism Commission Chair and Council Secretary Mary
Knight; Mayor Rick Meehan; Councilman Dennis Dare; Councilman Matt James;
Michael James, EDC; Brett Wolf, Chamber of Commerce; Todd Ferrante, OCDC; and
Greg Shockley, Maryland State Tourism Development Board. Staff members present
were David Recor, City Manager; Donna Abbott, Tourism Director; Larry Noccolino,
Convention Center Director; Frank Miller, Special Events Director; and Lisa Osman,
Tourism Department. Also present were Melanie Pursel, Chamber of Commerce and
Susan Jones, HMRA. Media representatives present were Zach Hoopes, Ocean City
Today; and Joanne Shriner, Maryland Coast Dispatch.
Mary Knight called the meeting to order at 3 p.m.
Mary welcomed new Tourism Commission Member, Councilman Matt James.
Approval of Minutes
The vote was unanimous to approve the minutes from the November 10, 2014 meeting.
Booking accommodations direct on ococean
Donna Abbott reviewed a design element that was added to the website to encourage
visitors to book directly with the hotels in Ocean City. There is a notice to book directly
with hotels on the home page and large Book It buttons in the listings on the
accommodations page and on the mobile site to help guide visitors directly to the hotels
that accept online reservations. This was done two years ago to address concerns from
hotels that had rooms reserved through third party companies and had to pay
commissions. Mary Knight said another hotelier recently asked about this. The Tourism
Commission agreed hoteliers needed to educate their guests on the bookings process.
Donna will look into the possibility of adding a search by date mechanism for the
website to further assist visitors with booking their rooms directly with hotels.
Proposal to expand charter bus permits from seasonal to year-round
Donna presented the Tourism Commission with information about the charter bus permit
process. Currently, any charter bus entering Ocean City between May 15 and September
10 must have a permit. The Tourism Department proposes the ordinance be changed to
allow the department to permit throughout the year. This would enable us to assist with
guiding the parking of the buses during special events that occur outside of the May 15September 10 timeframe, i.e. Sunfest, Springfest and Winterfest. It would also allow us to
track the number of visiting buses to these events. We can better determine what
marketing to the group tour industry is most effective and measure how many attendees
to the festivals actually arrive in motorcoach groups as we strive to be more data driven
in all of our marketing. This is not intended as a revenue building mechanism as we do
not charge for permits to groups doing business in Ocean City with overnight stays and

meals. Motorcoach companies have indicated they would not be opposed to this as long
as they would not incur any additional fees. Both the HMRA and CVB members have
indicated support. Todd Ferrante made a motion, seconded by Brett Wolf, to recommend
the Mayor and Council review and consider extending the permit process year-round.
The vote was unanimous.
Updates from other Departments & Organizations
Convention Center
Larry Noccolino reported that he is continuing to speak with promoters to book concerts
in the Performing Arts Center. Everyone is looking forward to Saturday night for the
Grand Opening of the Performing Arts Center and he urged everyone to spread the word
about the event.
Chamber of Commerce
Melanie announced that the 2015 vacation guides have arrived. The chamber will
distribute guides at a show in Harrisburg in February, and Scott Lenox has already started
to distribute them at the trade shows he attends as part of his Fish in O.C. partnership
with the Town. She also gave out chamber event cards. Melanie announced that the
Hospitality Training Program has been developed in coordination with Wor-Wic
Community College, the chamber, and the HMRA through EARN Maryland. This is a
four-day training program scheduled for January 27-28 and February 2-3, and is designed
to empower supervisors. The course will instruct participants on how to master
managing a staff, create a positive work culture and more. Sessions will take place at the
Dunes Manor Hotel. Melanie also announced The Taste of the Eastern Shore legislative
reception will be held on February 19. February 13 is Tourism Day in Annapolis. On
February 11, the chamber will be meeting with local legislators in Annapolis to talk about
priorities.
HMRA
Susan reported that the HMRAs dinner meeting will be held next Thursday at the Dunes
Manor and Donna Abbott will be the speaker. HMRA is currently redesigning their
website. Their next Beer Talk and Tasting will be held on January 26. HMRA has
partnered with shorecraftbeer.com, invited all the breweries, and the public, to provide
and educate on craft beer. Susan also distributed trade show registration cards. Mr.
Hotel Impossible, Anthony Melchiorri, will be the keynote speaker at the trade show.
EDC
Michael James reported that the next EDC meeting will be held at the Princess Royale on
February 4. He said the December EDC event at the Performing Arts Center went very
well.
OCDC
Todd Ferrante reported OCDC has been awarded three state grants to continue their
faade program and for decorative lighting on St. Louis Avenue. They have 170 faade
projects underway. The concrete base has been poured on 62nd Street for the dolphin

sculpture. They will announce an installation date in the future. They will be starting their
seasonal housing process at the end of January. In February, the OCDC will be
celebrating its 15th Anniversary.
Maryland Tourism Development Board
Greg Shockley reported that the Maryland state budget was cut by $400 million, which
resulted in the state tourism budget being cut by $1 million. This will impact the total
amount of grants local jurisdictions receive.
Tourism Department
Donna Abbott reported that the Tourism Strategic Plan is moving along. Lyle Sumek is
currently working on updates to the draft that he had presented in November to the
Tourism Commission. Donna expects to receive the updated draft sometime next week
and will bring it before the Tourism Commission in February. Larry and Donna are
working with MGH on a microsite for the Performing Arts Center. We are currently
working on an events sheet that we provide every year. Our Sports Marketing
Agreement with Wicomico County is continuing and has been amended to include
Worcester County. It is now in the hands of Worcester for their review. We secured the
return of USSSA Girls World Softball Series for July. Donna also shared some website
stats for the holidays including that our newly designed holidays landing page had over
22,000 page views since October, which was a 62 percent increase compared to 2013.
Winterfest and New Years Eve fireworks were the top viewed events on ococean.com.
Special Events
Frank Miller reported that the 22nd Annual Winterfest of Lights went extremely well this
year. Attendance was over 111,000 and it brought in $557,000 in revenue. That amount
is up $79,000 from 2013. Fireworks at Northside Park have become a very popular part
of New Years Eve. Approximately 3,000 people gathered for the fireworks. Frank and
his team would like to slowly transition it into a full New Years Eve celebration with
entertainment, etc. Springfest entertainment for Saturday night has been finalized with a
Pat Benatar performance.
Metrics
Councilman Dare shared his thoughts about the Demoflush formula used to estimate
population numbers in Ocean City and how it has been around for 40 years. Since that
time, there have been a number of improvements made in plumbing fixtures as well as in
the wastewater treatment plant itself and that the formula is outdated and inaccurate. He
suggested the metrics report that Donna Abbott does each month is a great source of
information and that Demoflush should no longer be used as a measurement. Todd made
a motion to recommend the Mayor and Council consider a more modern formula/method,
to replace Demoflush. Michael James seconded motion. The vote was unanimous.
Todd Ferrante made a motion to go into a short closed session. Michael James seconded.
The meeting adjourned at 4 p.m. The next Tourism Commission meeting will be held on
February 9 at 3 p.m. in Room 214 at the Convention Center.

Recreation and Parks Committee


Meeting Minutes
January 13, 2015

1.

Call to Order: The meeting was called to order at 4:05 p.m. at Northside Park.
Present were Councilman Lloyd Martin, Councilman Dennis Dare, Councilman
Wayne Hartman, Kate Gaddis, Frank Miller, Calvin Ginnavan, Lisa Mitchell and
Susan Petito. Guests included Robert Moose Holland, JoAnne Shriner and
Zack Hoopes. Norma Simmons was also in attendance.

2.

Presentation from Robert Holland on OC Beach Baseball: Robert Moose


Holland distributed a 2015 Baseball Event Calendar to the committee. He
reported that he plans to start tournaments for the
8 12 age group on April 11 and will hold them every weekend when no slow
pitch events are planned. Tournament information will be spread by word of
mouth, the USSSA Website and Facebook. Posters will be created and placed to
promote the tournaments. The committee thanked Mr. Holland for the update.

3.

Update on Beach Play Equipment: Susan reported that she had received a $1,000
donation from Shenanigans Irish Pub and a $1,000 donation from the Shoreham
Hotel to support the purchase of additional beach play equipment. She shared
several play options to the Committee with pricing. Councilman Wayne Hartman
recommended that Department staff set up a meeting with the OCDC, the
Boardwalk Development Committee and the Downtown Association to solicit
support and funding. Susan will look into grant opportunities. After discussion,
Councilman Dennis Dare asked Susan to continue researching structures that are
cost-effective and appropriate for use on the beach.

4. Update on NSP SUP Rental Franchise: Councilman Dare asked for an update on
how the SUP Rental Franchise did after the first year of business. Susan reported
it went really well and Best Aquatics was very easy to work with and they plan on
implementing new programs this summer to boost business. Our 2015
Spring/Summer Splash will promote them which should help. Susan stated that
the only issue that arose during the summer was concern from neighbors about
patrons infringing on the nearby wetlands. Best Aquatics was very proactive in
educating their customers to address this concern. As not all kayakers and
paddleboarders using the Northside Park launch area are renters, Parks will erect a
sign at the launch area this season so that other users are also aware that they
should not enter the wetlands.

5.

Private Event Application Review:


3 v 3 Live Ocean City Beach 3 v 3 Soccer: Lisa Mitchell presented a new soccer
event for July 11 & 12, 2015 requested by Raymond Hruz of Intensity Sports.
They are requesting this be held North of Dorchester Street to 1st Street on the
beach. Committee expressed concerns that these dates are in our high season but
after discussion, event was approved to go to Council.
4 on 4 at the Shore: Lisa Mitchell presented a new lacrosse event for June 6, 2015
requested by Scott Westcoat of AGS Events, LLC. AGS Events also produce the
Sand Duels Beach Soccer Tournament currently held in Ocean City. They are
requesting this event be held between Somerset and Dorchester Streets.
Committee expressed concerns and asked Lisa Mitchell to research the placement
of the courts due to possible overthrow of balls which can hit the public, and if a
modified ball is being used. Lisa will contact AGS for answers for the committee
and report back. Based on the findings, event can then be scheduled to go to
Council.
KGBA Volleyball Tournament Series: Lisa Mitchell presented a new volleyball
series for May through October 2015 requested by Delaware Volleyball
Academy. The Delaware Volleyball Academy has held tournaments in Ocean
City in the past. They are requesting this event series be held between Somerset
and Dorchester Streets. Committee expressed concerns over the July 4th date but
after discussion, event was approved to go to Council. Councilman Dare also
requested that the Special Events Calendar be sent to the committee members and
presented at the meetings to review any conflicts in advance of events being
moved forward to Council.

6.

Other Business: Sunset Park: Calvin Ginnavan reported that the paving has been
completed as of 1-13-2015 and presented photos of the finished work.
Play It Safe Wristbands: Susan reported that Hal Adkins met with the Play It Safe
Committee and other City Representatives to address the directive regarding the
new procedure for purchasing Play it Safe Wristbands. Kate Gaddis reported that,
during that meeting, it was determined that those who purchase a ticket and are,
ultimately, not eligible to receive a wristband would be able to return their ticket
for a refund. The Recreation and Parks Committee members did not agree and,
after discussion, Councilman Hartman made a motion that it be recommended to
the Council that tickets be non-refundable. Councilman Martin seconded the
motion. The item will be moved to Council for discussion.
Dolphin Statue: Susan reported that the base for the statue has been set at the OC
Tennis Center. Councilman Dare reported that the OCDC is celebrating their 15th
Anniversary and wants to hold a celebration which may include the installation of
the statue.

Recreation Program, Team and Tournament Registrations: Kate Gaddis presented


two charts to the committee to show the resident vs. non-resident participation in
programs, leagues and tournaments and pointed out that tournament and leagues
bring out of town guests to Ocean City which supports our hotels and restaurants.
Susan reported that Al Hondo Handy appeared in the Parks & Recreation
Business magazine with an article on his career and Joe Perry was inducted into
the Eastern Shore Golf Hall of Fame.
7.

Closed Session: The Committee moved to Closed Session at 5:30 p.m.

8.

Labor & Equipment Guidelines: During the Closed Session, a discussion


regarding the Labor and Equipment Guidelines and its application to events was
initiated by Councilman Dare. He proposed that events having significant
economic impact to the Town be considered for a modification of fees, with some
being considered for entry into MOUs. The St. Patricks Day Parade was brought
up as an example. After much discussion, Councilman Dare asked Frank Miller
to come up with a list of ideas and possible solutions toward a method of tracking
event return on investment, and a motion was made by Councilman Martin to
move the discussion of entering into a MOU with the St. Patricks Day Parade
organizers to Council. Councilman Hartman seconded, with the vote unanimous.

9.

Adjournment: The meeting adjourned at 7:00 p.m.

10.

The next meeting is scheduled for February 24th, 2015 at 4:00 p.m. at Northside
Park.

P:Susan/Rec & Parks Committee Meeting 1-13-2015

REGULAR SESSION -MAYOR AND CITY COUNCIL


TUESDAY, JANUARY 20, 2015
5. CONSENT AGENDA
A. Private Event Approval Request for Walk MS
April 11, 2015

TOWN OF

The White Marlin Capital of the World

TO:
THRU:
FROM:
RE:
DATE:

Agenda Item #

5A

Council Meeting

January 20, 2015

The Honorable Mayor, Council President and Members of Council


David L. Recor, ICMA-CM, City Manager
Lisa A. Mitchell, Private Event Coordinator
Walk MS 2015
January 14, 2015

ISSUE(S):

Mark Roeder for the National MS Society, Maryland Chapter would


like to hold the event, Walk MS, in the Inlet Lot (Rows AA-D),
concrete pad east of the Boardwalk at Worcester Street, and
Boardwalk from Worcester Street to 19th Street on Saturday, April
11, 2015 from 9:00 a.m. until 2:00 p.m.

SUMMARY:

Beginning on the Boardwalk at Worcester Street, participants walk


to 19th Street where a rest stop is located and return to the Inlet
Lot. On the concrete pad east of the Boardwalk at Worcester
Street, there will be a stage with a DJ and equipment.
In the northwest corner of the Inlet Lot, there will be two (2) tents
with food and tables/chairs. Applicant shall not stake tents into the
blacktop, concrete or Boardwalk. Applicant shall also apply for a
tent permit through the Office of the Fire Marshal.
Public Works will section-off the Inlet Lot with cones and provide
enough cones for applicant to redirect traffic around event area.
Ocean City Fire Department will provide an on-duty, non-dedicated
unit during the event.

FISCAL IMPACT:

Potential positive economic impact from lodging, food and


beverage, recreation and other incidental expenditures related to
this event plus $929.90 for application, permit and town asset/
support fees.

RECOMMENDATION:

Approve the event as presented.


1st Class Resort & Tourist Destination

ALTERNATIVES:

No staff alternatives suggested.

RESPONSIBLE STAFF:

Lisa Mitchell, Private Event Coordinator

COORDINATED WITH:

All appropriate departmental staff has reviewed and the event has
been coordinated with Public Works.

ATTACHMENT(S):

1)
2)
3)
4)

April 2015 calendar


Cover sheet
Asset and support fee schedule
Application and event layout

April
Sun

Mon

Tue

Wed
1

Thu
2

Fri
3

PE - Good Friday
Crosswalk

10

12

13

14

15

16

17

19

20

21

22

23

26

27

28

29

30

PE Easter Sunday
Sunrise Service

PE Komen

PE MD Intl Kite
Expo

24

PE MD Intl Kite
Expo

Sat
4

PE - St. Judes Walk CANCELLED

11

PE MS Walk TENTATIVE

18

25

PE Boardwalkin
for Pets
PE MD Intl Kite
Expo

2015

Ocean City Special Events Private Events


Name of Event: Walk MS

New Event: No

Date of Event: April 11, 2015


Date Application Received: July 3, 2014

Application Fee Paid: Yes

Date Returned from All Departments: November 17, 2014 Private Event Fees:

$275.00

Town Asset & Support Fee:

$654.90

Total Fees to Be Paid to Town:

$929.90

Things to Note:
This is a fundraiser that raises money for Multiple Sclerosis research, programs and services for the 10,000
Marylanders with MS.
The event organizer provides a light breakfast before the walk and a lunch when participants finish.
Set-up of the event takes place the day before the event from 10 am until 5 pm, and on the morning of the
event from 6 am until 8 am.
The event organizer sets-up two (2) tents and a stage with DJ equipment.
The event takes place from 9:00 a.m. until 2:00 p.m.
Clean up and breakdown of the event site takes place after the event ends, and will be complete by 3 pm.
The start/finish location is on the Boardwalk at Worcester Street. The participants walk north to 19th St.,
where there will be a rest stop with drinks and snacks. The participants then turn around and walk back to
Worcester Street.
The event organizer requests 350 parking spaces in the Inlet. The participants pay for the spaces, the event
organizer just wants a reserved section for their participants.
The event organizer requests use of city traffic cones to reserve spaces in the Inlet. The event organizer
shall also use cones to redirect traffic during actual event.
The event organizer requests the use of public restrooms on the Boardwalk at Worcester Street and 9 th
Street.
Expected number of participants is 800.
Expected number of volunteers is 50.
Comments from Department Representatives:
OCPD Will notify shift.
PUBLIC WORKS Will section off the Inlet Parking Lot from Row AA thru D with cones and also
provide enough cones to direct traffic around event area. Billable Town Asset and Support as follows:
120 traffic cones for two (2) days, two (2) maintenance staff and one (1) supervisor for a total of $654.90.
RISK MANAGEMENT Insurance Certificate must be obtained prior to the event. Hold harmless clause
signed.
REC. & PARKS Tents cannot be staked in the Inlet Lot.
FIRE MARSHAL An on-duty EMS crew will be provided for this event with the understanding that, in
the event of an emergency, the unit may be dispatched to another location. If they want a dedicated crew,
there will be a fee associated with the service. A permit for the use of tents must be obtained from the
Office of the Fire Marshal.
EMERGENCY SERVICES, TRANSPORTATION, OCCC, OCBP and TOURISM No comments,
concerns or costs.

Date on Council Agenda: January 20, 2015


Event Approved or Denied:
Other:

DRAFT

TownofOceanCity

Event: WALKMS

AssetRateScheduleEvents

AttachmentA

StartDate: Friday,April10,2015

EndDate: Saturday,April11,2015

Update:8/12/14

PERDAY/TASK

AssetDescription
STATICHARDWARE/EQUIP.
DepartmentofPublicWorks
TrafficCone(/day)

PrevCost

TOCCost

Cost/Hour

O/TRate

#ofHours

#OTHours

$ 2.00 $2.00

#ofDays QtyUsed LineCost

2.00

M&CC%

Change

ExtendedCost
$

120.00 $480.00

$480.00

ACTIVEHARDWARE/EQUIP.
DepartmentofPublicWorks
PickupTruck/Operator

$42.21 $63.32

2.00

$84.42

$84.42

LABORPOSITIONS
DepartmentofPublicWorks
MaintenanceStaff
Supervisor

$27.21 $40.82
$36.06 $54.09

2.00
1.00

$54.42
$36.06

$54.42
$36.06

$
$

Expaination/Description

$654.90

TOTALRAWCOST
M&CCMANDATEDCHANGE
TOTALCONVEYEDCOST

$654.90
$

OCPDandOCVFDassetsshallbeprovidedseparatelyandonacasebycasebasis.
AvailabilityofAssetsisnotgaraunteedandsubjecttochangewithoutnotice.
TownofOceanCityneedsshalltakepriorityasrelatedtouseofTownassets.

TownofOceanCityConfidential

1/14/2015

Page1

REGULAR SESSION -MAYOR AND CITY COUNCIL


TUESDAY, JANUARY 20, 2015
5. CONSENT AGENDA
B. Private Event Approval Request for Walk/Run for Recovery
September 12, 2015

TOWN OF

The White Marlin Capital of the World

TO:
THRU:
FROM:
RE:
DATE:

Agenda Item #

5B

Council Meeting

January 20, 2015

The Honorable Mayor, Council President and Members of Council


David L. Recor, ICMA-CM, City Manager
Lisa A. Mitchell, Private Event Coordinator
The Atlantic Clubs Walk/Run for Recovery
January 12, 2015

ISSUE(S):

Laura Puckett for the Atlantic Club would like to hold The Atlantic
Clubs 4th Annual Walk/Run for Recovery on the Boardwalk from
South 1st Street to 27th Street, Saturday, September 12, 2015 from
8-11 am.

SUMMARY:

This 5-mile walk/run starts on the Boardwalk between the Life Saving
Museum and Trimpers. Participants run north to 27th Street, then
return to South 1st Street.
The applicant requested three (3) Inlet Lot parking passes, and the
Department of Public Works shall provide if Council approves. Nothing
else was requested from the Town of Ocean City; however,
depending on the number of participants, the Office of the Fire
Marshal may provide a non-committed standby EMS crew. All other
departments have no comments or concerns.

FISCAL IMPACT:

Potential positive economic impact from lodging, food and beverage,


recreation and other incidental expenditures related to this event.

RECOMMENDATION:

Approve event as presented.


This non-profit organizations main office is located in Worcester
County, making them eligible for up to a 75% discount in the Private
Event Application Fee ($100) and City Use Fee ($250). A discount will
be applied upon Mayor and Council approval.
1st Class Resort & Tourist Destination

ALTERNATIVES:

No staff alternatives suggested.

RESPONSIBLE STAFF:

Lisa Mitchell, Private Event Coordinator

COORDINATED WITH:

All appropriate departmental staff has reviewed and the event has
been coordinated with the Department of Public Works and the Office
of the Fire Marshal.

ATTACHMENT(S):

1)
2)
3)
4)

Calendar
Cover
Application
Layout

September
Sun

Mon

Tue

Wed

Thu

Fri

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

29

30

PE Bikefest TENTATIVE

Sunfest
PE Sunfest Kite
Fest
PE Treasure Hunt
on the Beach TENTATIVE

PE Bikefest TENTATIVE

Sunfest
PE Sunfest Kite
Fest

PE 911 Parade of
Brothers

PE Bikefest TENTATIVE

Sunfest
PE Sunfest Kite
Fest

Sat

PE Atlantic Clubs
Walk/Run for
Recovery TENTATIVE

PE Bikefest TENTATIVE

Sunfest
PE Sunfest Kite
Fest
PE Pigs on the
Beach
PE Treasure Hunt
on the Beach TENTATIVE

2015

Ocean City Private Events


Name of Event: The Atlantic Clubs 4th Annual Walk/Run for Recovery

New Event: No

Date of Event: Saturday, September 12, 2015


Date Application Received: November 24, 2014

Application Fee Paid: Invoiced

Date Returned from All Departments: January 2, 2015

Private Event Fees $350.00


Town Asset & Support Fee: -0Total Fees to Be Paid to Town: $350.00

Things to Note:

This event is a five (5) mile walk/run on the Boardwalk beginning at South 1st Street, continuing to 27th Street, and
then returning to South 1st Street.
The start/finish area is on the Boardwalk between the Life Saving Museum and Trimpers, from the top to the bottom
of the slope.
Set-up takes place on the day of the event, from 6-8 am. Set-up includes placing chairs, tables, supplies and
equipment on the south end of the Boardwalk.
Registration takes place on the day of the event, beginning at 7 am.
The event takes place from 8-11 am.
Clean-up follows the conclusion of the race, from 11 am until 12 noon.
The event organizer requests approval to provide entertainment in the form of a DJ with a PA system on the south end
of the Boardwalk.
The event organizer requests three (3) parking passes to unload and load the above mentioned supplies.
The event organizer shall provide one to two (1-2) first aid stations with volunteer nurses.
The event will take place rain or shine.
The event organizer shall supply waste receptacles at the registration area and dispose of all trash.
The event organizer shall provide participation prizes and awards.
Expected number of participants is 100-500.
Expected number of spectators is 20.

Comments from Department Representatives:

PUBLIC WORKS Will provide the event organizer with three (3) Inlet Parking Lot Passes. No issues with granting
approval of this on-going event.
RISK MANAGEMENT Insurance Certificate to be obtained and submitted naming TOC/M&CC as additional
insured and certificate holder. Hold harmless agreement signed.
OCPD Will notify the appropriate shifts and have them check on the event from the shift level.
FIRE MARSHAL Requests a more exact number of participants two (2) weeks prior to the event.
REC & PARKS, OCBP, EMERGENCY SERVICES, TOURISM, TRANSPORTATION, and OCCC No comments,
concerns or costs.

Date on Council Agenda: January 20, 2015


Event Approved of Denied:

REGULAR SESSION -MAYOR AND CITY COUNCIL


TUESDAY, JANUARY 20, 2015
6. MISCELLEANEOUS REPORTS AND PRESENTATIONS
A. Atlantic General Hospital Annual Report presented by
Michael Franklin, President/CEO

TOWN OF

The White Marlin Capital of the World

TO:
FROM:
RE:
DATE:

Agenda Item #

6A

Council Meeting

January 20, 2015

The Honorable Mayor, Council President and Members of Council


David L. Recor, ICMA-CM, City Manager
Atlantic General Hospital Annual Update
January 14, 2015

ISSUE(S):

Atlantic General Hospital annual update

SUMMARY:

Michael Franklin, President and CEO of Atlantic General Hospital,


will provide an update on Fiscal Year 2014 finances and strategic
initiatives.

FISCAL IMPACT:

None

RECOMMENDATION:

Not applicable

ALTERNATIVES:

Not applicable

RESPONSIBLE STAFF:

Not applicable

COORDINATED WITH:

Not applicable

ATTACHMENT(S):

PowerPoint presentation

.
-L

(\~

Atlantic General Hospital & Health System

A
_ T_.L
GE N

A~

F R AL

T.._I_C

H OS P I T A L

care .g1vers
Our Vision:
To be the leader in caring for people and advancing health
for the residents of and visitors to our community.
Our Mission:
To create a coordinated care delivery system that will
provide access to quality care, personalized service and
education to improve individual and community health.

Hospitals a nd
Care Systems of
the Future
September 2011

'!~

American Hospital

Association

2011 - 2015 Strategic Plan:


Engage senior leadership in planning for the
hospital of the future

Must-do strategies to be adopted by all hospitals


Second curve metrics measure success of the implemented
strategies
Organizational core competencies that should be mastered

A ePOo1 "'am l~>e AHA Comm ttee on Performarce


Mprovemenl
JeanetTe Ctoug'l (Cna r) Russel Johnson
Mol' Adams..,
Douglas Leonara
Jonotnon Pertn _ _ ,...
R C'lara A'oole "'
MQ/ion Pnest ,.
Sv~an DeVore
Scott Oue
Pameo Rucflll - - - - .
JonnO<.vol
Jettsettleg
Lauo Easton
Donna So lenberger
l'.ancv Forme Ia -.,.
Arnlll' Sponse 1e _..
'N I om FulkerSO' ..
Mary l!etn Wa.sn ..,
Raymond Grady
Pcn Uml:ldenstocl
Royrrond 1"1 no

Self-assessment questions to understand how well the


competencies have been achieved

\c c "'''halth

( urltl n uth

( nnrdm.lh n n

Pioneers in Health Literacy Improvement Right in Our Community


Health concepts should no longer be confined to health and biologv classes. Health literacv
integration is about weaving health concepts into existing math, science, reading and social studies
lessons to increase students' exposure to this information and, thus, increase their understanding.
Good health literacv is critical to good health.
Until now, no standards have been available to guide
teachers in integrating health literacy principles into their
science, language arts and social studies lessons. Those
standards are still in draft form, pending the results of a pilot
program that second grade teachers at Ocean City
Elementary School will begin during the 3rd and 4th terms of
this school year.
Upon successful completion of the pilot project, the principles
will be extended into cuniculum in other grades in all the
public schools in Worcester County. The goal is for the health
literacy integration standards to be available for adoption by
school systems across the country.

Pioneers in Health Literacv Improvement


Right in Our Communitv
Faith-Based Medical Home Partnership: A Vision of the Possible

OCEAN CITY TODAY


January 6, 2012
Hospital, worship centers partnership leads to improved health
Started at Berlin hospital, faith -based program aims to promote
healthy living
NANCY POWELL : Staff Writer

Reducing Potentially A voidable Hospital


Utilization (PAUs) Improves Care
PAUs are "Hospital care that is unplanned and can be
prevented through i tnproved care, coordination, effective
primary care and in1proved population health."
-

Readmissions/Rehospitalizations (includes ER)

Preventable Adn1issions and ER Visits (AHRQ PQls, n1ore)

- A voidable adtnissions for SNF and assisted 1iving residents


beyond PQis
- Potentially preventable complications
- Adn1issions and ER visits for high needs patients can be
n1oderated with better chronic care and care coordination

I~
American Hospital
Association
Orgtmlw llon:

/Jura:
l:.vldcnce-bonl.'d can:jllltlcnl foc:us
Care tmtnug.cmcnt di~sefocus

" I forbontal" inlcv,ratlon or

P"" l<kr ...-vic..

Clinical evidencebased data


Disea~te n:ghMies
m..,trunic hcallh
n:canll
F.IIR. ..:al-lime dala

Hospilol procc"
Improvement

cro..-funclional
K'I'Vk~

Physician c:ngQgemenl

>hariflll

Almog tlw Jl(n

WHOLE PERSON
Datu:

Orgaalzntlon:

Eviden-t...ed care population focus

lntqmion of elinicL
financial dala

~~=:."f=nt -

~~~~

Patient & flll1lily


enaagement
Formaleollaboration
\\<ilh other providcn
Ruild rclulionships
An>Oili providm! &
pay<rs

"Vertical~ intellllllion of provider Poliont anadyliCJ, micro


Wf\llCb

lNVtlllatltm:

HEALTHY COMMUNITIES
Cure:

Data:

Orgmrlzatlou:

lntosnle with
communhy ><rvkes
Address social fac:ton

l'oplllation analylics,
macro
Ncar-complete
community health

.. Meta\~re1 lnc.!ss"
e rnpowcr

community
Enw ""' total

v o\ume-Dascd Business 1\f.oC/eJ

dollli>ll2

consumers

Loosely coupll.'d"
OfSIJllullons

Maryland Hospital Association

838383
83 ~ 83
83

Coordinated
Quality
Care

ATLANTIC GENERAL

2020 VISION

care .coord ination


VISION
To be the leader in caring for people and
advancing health for the residents of and
visitors to our community.

MISSION
To create a coordinated care delivery
system that will provide access to quality
care, personalized service and education to
improve individual and community health.

REGULAR SESSION -MAYOR AND CITY COUNCIL


TUESDAY, JANUARY 20, 2015
8 ITEMS REFERRED TO AND PRESENTATIONS FROM
THE CITY MANAGER AND STAFF
A. Request for Permission to Solicit Bids for Vehicle
Vending Franchise presented by City Clerk

TOWN OF

The White Marlin Capital of the World

TO:
THRU:
FROM:
RE:
DATE:

Agenda Item #

8A

Council Meeting

January 20, 2015

The Honorable Mayor, Council President and Members of Council


David L. Recor, ICMA-CM, City Manager
Kelly L. Allmond, CMC
Vehicle Vending Franchise
January 12, 2015

ISSUE(S):

Permission to solicit bids for the Vehicle Vending Franchise

SUMMARY:

On December 10, 2014, Ron Bright of Popsy Pop, Inc. advised that
he will not fulfill the 4-year term of his Vehicle Vending Agreement
which expires December 2016 (see attached email). Over the
phone, he explained that he has no one to operate in this area.
Since then, he defaulted on his January 1, 2015 payment.

FISCAL IMPACT:

$71,200.00 annually. Two (2) years remain on the unexpired term


so the total revenue lost is $142,400.00.

RECOMMENDATION:

Revoke the current franchise agreement and re-bid the Franchise


for another 4-year term, and, request the initiation of debarment
proceedings from City Solicitor Ayres.
1st Class Resort & Tourist Destination

ALTERNATIVES:

Do not re-bid.

RESPONSIBLE STAFF:

Kelly L. Allmond, City Clerk


Guy Ayres, City Solicitor

COORDINATED WITH:

Not applicable

ATTACHMENT(S):

1) Email from vendor declaring withdrawal;


2) Article VII of Chapter 39 entitled Franchises;
3) 2015 Bid Packet

Kelly Allmond
From:
Sent:
To:
Subject:

Ron Bright <ronbright@popsypop.net>


Wednesday, December 10, 2014 2:15 PM
Kelly Allmond
RE: Vehicle Vending Franchise

Hi Kelly,
Due to several unforeseen obstacles, Popsy Pop will not be able to participate in the Ocean City Md. ice cream
concession in 2015.

Thanks for everything and please let me know if you need any additional information,
Ron Bright
From: Kelly Allmond [mailto:KAllmond@oceancitymd.gov]
Sent: Tuesday, December 09, 2014 4:03 PM
To: 'ronbright@popsypop.net'
Subject: Vehicle Vending Franchise

Ron
So sorry to cut our conversation short yesterday. Please dont hesitate to call me again, but I think its
best for you to email me your intent for the 2015 Vehicle Vending Franchise so I can convey it to the
MCC.
Thanks so much,
Kelly Allmond
410-289-8842

Bid Notice
Vehicle Vending Franchise
The Mayor and Council for the Town of Ocean City is accepting sealed bids for the Vehicle Vending Franchise.
Eligible bids must meet the criteria set forth in the Vehicle Vending Franchise Ordinance found in the Code for
the Town of Ocean City. A copy of this ordinance is included in the bid packet.
Bid Packets are available for download at www.oceancitymd.gov. The highest bidder shall be granted the
exclusive and sole right to sell prepared food, from a motorized vehicle on certain public streets within
municipal limits. The term of the franchise shall be for four years. There shall be only one franchise and one
franchise operator. Such franchise and operator are limited to a maximum of six (6) trucks or vehicles, which
must be motorized and must meet all standards of the State Health Department.
All bids shall contain the following:
1. A cashiers or certified check in the amount of eighty percent (80%) of the first years bid amount;
2. A signed statement from the Operator authorizing the Mayor and Council to make inquiry of personal
background to determine financial and credit worthiness.
The successful bidder shall obtain, at the operators own expense, comprehensive automobile liability
insurance coverage pursuant to the Vehicle Vending Franchise Ordinance. Such insurance coverage shall
name the Mayor and City Council as additional insured, and a certificate of insurance evidencing such
coverage shall be furnished to the Mayor and City Council by the operator and be approved by the City Clerk
of Ocean City before the operator engages in the selling of food items from any public ways.
The City Manager must receive your bid by Monday, February 9, 2015 at 11:00 p.m. Late bids are subject to
rejection. Address your bid to: City Managers Office - VEHICLE VENDING BID, Town of Ocean City, 301 N.
Baltimore Avenue, Ocean City, Maryland 21842.
Should you have any questions, please contact City Clerk Kelly Allmond at 410-289-8842 for questions.

2015 Vehicle Vending Franchise Bid Form


BID
$______________________per year, for a total of $______________________ for the four year term of the franchise.

FINANCIAL HISTORY
The source of my funds for the initial franchise payment tended herewith is as follows:
CREDIT REFERENCE #1
FULL NAME
ADDRESS
PHONE NUMBER
EMAIL ADDRESS
CREDIT REFERENCE #2
FULL NAME
ADDRESS
PHONE NUMBER
EMAIL ADDRESS
BANK REFERENCE
FULL NAME
ADDRESS
PHONE NUMBER
EMAIL ADDRESS

AFFIDAVIT
I do hereby agree to and authorize the Mayor and City Council of Ocean City to make inquiry of my personal
background, financial and credit worthiness; and my credit report; by my signature hereto, I do hereby authorize
and empower those listed above as credit references and bank reference to release unto Mayor and City Council of
Ocean City any information pertaining to my personal background, financial and credit worthiness and for the
Mayor and City Council to obtain a copy of my credit report; and,
I do hereby certify that this BID has been arrived at independently, without consultation, communication, or
agreement as to any matter relating to this BID with any other bidder or competitor; and
I do hereby certify that there are no other persons financially interested, direct or indirect, in this BID, except:
____________________________________________________
Name

_________________________________________________
Signature

____________________________________________________
Name

_________________________________________________
Signature

I do hereby solemnly declare (or I hereby affirm) under penalties of perjury that the information and statement
above are true and correct to my knowledge and belief.
___________________________________________________
Print Name

________________________________________________
Signature

___________________________________________________
Address

________________________________________________
Telephone

PARTIICODEOFORDINANCES
Chapter39FRANCHISES
ARTICLEVII.VEHICLEVENDING
ARTICLE VII. VEHICLE VENDING [55]
Sec. 39-501. - Title.
Sec. 39-502. - Definitions.
Sec. 39-503. - Violations and penalties.
Sec. 39-504. - System established; franchise conditions; award of franchise.
Sec. 39-505. - Insurance.
Sec. 39-506. - Termination of franchise; revocation of franchise.
Sec. 39-507. - Prohibited acts.

Sec. 39-501. - Title.


This article shall be known as the "Vehicle Vending Franchise Ordinance."
(Code 1972, 100-1)

Sec. 39-502. - Definitions.


The following words, terms and phrases, when used in this article, shall have the meanings ascribed to them in this
section, except where the context clearly indicates a different meaning:
Annual bid price - the amount of the bid divided by the number of years of the term.
Franchise - The exclusive and sole right to operate a motor vehicle type prepared-food vending business on and from
public streets.
Operator - The owner of the franchise.
Reference - Credit and bank references, as required by this article. The reference reports are hereby declared to be
privileged and confidential, and not subject to public inspection pursuant to section 10-615(1) and section 10617(d)(3) of the State Public Information Act.
System - The vehicle vending franchise system.
(Code 1972, 100-2; Ord. No. 2003-4, 2-3-2003)

Sec. 39-503. - Violations and penalties.


Any person violating any of the conditions, terms or provisions of this article or committing any act herein declared to
be prohibited shall, on conviction thereof, be deemed guilty of a municipal infraction subject to the provisions of
section 1-8.
(Code 1972, 100-6; Ord. No. 1996-23, 10-21-1996)

Sec. 39-504. - System established; franchise conditions; award of franchise.


There is hereby established and created a vehicle vending franchise and vehicle vending franchise system of Ocean
City, Maryland. Such system and franchise is established as follows:
(1) There shall be only one franchise and franchise operator. Such franchise and operator are limited to a
maximum of six trucks or vehicles which must be motorized and must meet all standards of the state health
department.
(2) The franchise operator shall be permitted to vend prepared food items at all times from all public ways
except the following:
a.

For the franchise operator or any of his employees to vend during the hours of 10:00 p.m. to 10:00 a.m.
of the following day or to vend from Coastal Highway, Baltimore Avenue, Philadelphia Avenue, Atlantic
Avenue(beach and boardwalk) or east of Baltimore Avenue from 27th Street south to the Inlet.

b.

Vending shall be prohibited from 10:00 p.m. to 10:00 a.m. the following day.

c.

Vending shall be prohibited at the convention center and at Northside Park.

(3) The operator shall be permitted to vend, at retail, prepared food and beverage items, excluding alcoholic
beverages. He shall not be permitted to vend non-food items.

OceanCity,Maryland,CodeofOrdinances

Page1

PARTIICODEOFORDINANCES
Chapter39FRANCHISES
ARTICLEVII.VEHICLEVENDING
(4) The franchise shall not be assigned without the prior written permission of the Mayor and City Council.
(5) Bidding process.
a.

The bidding process shall be by sealed bid. Each bid shall be accompanied by a cashier's or certified
check in the amount of 80 percent of the first year's annual bid price. All bids shall be presented to the
Mayor and City Council by 1:00 p.m. on the first Tuesday work session in February of each bid year.
Bids shall be opened at the first Tuesday work session in February and shall be awarded to the highest
bidder, except that, should the Council determine that there are irregularities in such bidding, the
Council may reject such bids as it deems appropriate and postpone the awarding of bids if it so desires.
In the event of tie bids, the first in time received shall be deemed the successful bids.

b.

Each sealed bid shall be presented in the form and the successful bidder at a public auction shall
present the form, as follows:
1.

$____________ per year, for a total of $____________ for the four-year term of the franchise.

2.

The source of my funds for the initial franchise payment tendered herewith is as follows:
i.

Credit references: (applicant shall list at least two with full names, addresses, telephone
number and contact person).

ii.

Bank reference: (applicant shall list at least one with full name, address, telephone number
and contact person).

3.

I do hereby agree to and authorize Mayor and City Council of Ocean City to make inquiry of my
personal background, financial, credit worthiness and my credit report; and by my signature
hereto. I do hereby authorize and empower those listed as credit references and bank references
to release to the Mayor and City Council of Ocean City any information pertaining to my personal
background, financial and credit worthiness, and for the Mayor and City Council of Ocean City to
obtain a copy of my credit report.

4.

I do hereby certify that this BID has been arrived at independently, without consultation,
communication, or agreement as to any matter relating to this BID with any other Bidder or with
any competitor.

5.

I do hereby certify that there are not other persons financially interested, direct or indirect, in this
BID, except as fully disclosed and permitted by this chapter of the Code of Ocean City. (All
persons must sign (7)).

6.

I do hereby solemnly declare (or I hereby affirm) under penalties of perjury that the information
and statement above made are true and correct to my knowledge and belief, and by affixing my
signature hereto, I do personally guarantee all the terms and conditions of the franchise.

7. "_____
(Namehandwritten)
(6)

_____
(signature)"

The term of the franchise shall be four years.

(7) The payment of the franchise fees shall be as follows: The remaining 20 percent of the first year's franchise
fee shall be paid by June 30. Thereafter, in the subsequent years of the franchise term, 80 percent of the
annual franchise fee shall be paid on or before January 1, with the remaining 20 percent of the annual
franchise fee being paid on or before June 30 of each year.
(8) The franchise operator shall be permitted to play amplified music at a level not to exceed 65 dB(A).
(Code 1972, 100-3; Ord. No. 1994-28, 1-3-1995; Ord. No. 1996-23, 10-21-1996; Ord. No. 1999-2, 2-23-1999;
Ord. No. 2003-4, 2-3-2003; Ord. No. 2006-21, 8-21-2006)

OceanCity,Maryland,CodeofOrdinances

Page2

PARTIICODEOFORDINANCES
Chapter39FRANCHISES
ARTICLEVII.VEHICLEVENDING
Sec. 39-505. - Insurance.
For the protection of the public and the Mayor and City Council, the operator must obtain, at the operator's own
expense, comprehensive automobile liability insurance coverage in at least the amount of $1,000,000.00 per person
and $2,000,000.00 per occurrence for bodily injury and $200,000.00 for property damage and comprehensive general
liability insurance, with a combined single limit of $2,000,000.00 for both bodily injury and property damage, which
shall include product liability insurance in the amount of at least $1,000,000.00. Such insurance coverage shall name
the Mayor and City Council as additional insured, and a certificate of insurance evidencing such coverage shall be
furnished the Mayor and City Council by the operator and be approved by the City Clerk of Ocean City before the
operator engages in the selling of food items from any public ways.
(Code 1972, 100-3.1; Ord. No. 1996-23, 10-21-1996)

Sec. 39-506. - Termination of franchise; revocation of franchise.


(a) The franchise shall terminate at the expiration of the four-year term.
(b) The franchise shall immediately be revoked upon the nonpayment of any fee when that fee is due.
(c) If the operator fails to keep every condition, term or provision of this article, the franchise may be revoked by the
Mayor and City Council.
(Code 1972, 100-4)

Sec. 39-507. - Prohibited acts.


Each of the acts described in this section is prohibited:
(1) For anyone other than the franchise operator to vend prepared food items from public property or public
ways within the corporate limits of Ocean City. This subsection shall not be construed to include the
convention center property or Northside Park.
(2) For the franchise operator or any of his employees to vend during the hours of 10:00 p.m. to 10:00 a.m. of
the following day, or to vend from Coastal Highway, Baltimore Avenue, Philadelphia Avenue, Atlantic
Avenue (boardwalk) or east of Baltimore Avenue and south of 18th Street.
(3) For the franchise operator to utilize more than six vehicles to vend the prepared food products.
(4) For the franchise operator to play music, whether amplified or not, at a level in excess of 65 dB(A).
(Code 1972, 100-5; Ord. No. 1996-23, 10-21-1996; Ord. No. 1999-2, 2-23-1999)

FOOTNOTE(S):

(55)

Cross reference Businesses, ch. 14; traffic and vehicles, ch. 90. (Back)

OceanCity,Maryland,CodeofOrdinances

Page3

TOWNOFOCEANCITY
20132016VEHICLEVENDING
FRANCHISEAGREEMENT

THISFRANCHISEAGREEMENTmadethis__dayof________,2013byandbetweentheMayor
andcityCouncilofOceanCity,aMarylandMunicipalCorporation,hereinaftercalledandreferred
toasCityand,hereinaftercalledandreferredtoasOperator.

WITNESSED:
Thatforandinconsiderationofthepremises,andoftherightshereinthisagreementgranted,and
ofthesumsofmoneyhereinthisagreementstated,theCityandtheOperatordohereby
covenantandagreeasfollows:

THATtheCityagrees:
1.

Thattheoperatorshallhavetherighttooperateavehiclevendingbusinesssubjecttothe
termsandconditionhereinafterstated,onthepublicstreetsforatermcommencingwith
thedatehereofandterminatingonthe

2.

ThatsolongastheOperatorperformsashereinstatedandpaysthesumshereinafterin
thisagreementspecifiedwhensaidsumsaredueandconductshisbusinessinaccordance
withthetermsofthisFranchiseAgreementandinaccordancewiththeprovisionsof
Chapter39,ArticleVII,oftheCodeoftheTownofOceanCity(saidChapter39herebybeing
incorporatedbyreference),theCitywillnotgranttherighttooperateaVehicleVending
Franchiseonthepublicstreetstoanotheroperator.

3.

ThattheCityacknowledgesreceiptofthesumof$fromtheOperator,which
sumrepresents80%ofthefirstannualFranchisefee.

THATtheOperatoragrees:
1. Topaytheannualbidpriceasfollows:80%ofthefirstannualfeebeingheretoforepaid
andtheremaining20%tobepaidonorbeforethereafterfortheremainingyearsof
thetermofthisagreementtheannualfeewillbepaidbypayingtotheCity80%ofsaid
annualfeebyJanuary1stoftheyearpriortothenextsummerseason,andtheremaining
20%onorbeforeJune30th.TheOperatoragreestopaytheannualfranchisefeeof$
atthetimesaforesaidandtopaythetotalsumof$ininstallmentsas
aforesaid,forthefour(4)yeartermofthisagreement.
2. TocomplywithalltheprovisionsandconditionsofChapter39,ArticleVIIoftheCodeofthe
TownofOceanCity(asfromtimetotimeamendedbyOrdinance).
3. TheOperatorbyenteringintothisagreementherebyacknowledgesthathehas
knowledgeoftheaforesaidChapter39,ArticleVIIandherebyexpresslywaivesanyandall
rightsordefenseshemightnowhaveorhereafteracquirebyreasonoftheOperatornot
havingreadorunderstoodtheaforesaidChapter39,ArticleVII.
4. ToprotectandsaveharmlesstheCityfromalldamageandlossfromorarisingoutofor
byreasonofthenegligenceoftheOperatorhisagentsoremployees,byprovidingthe
insurancerequiredunderChapter39,ArticleVII.

5. ThattheOperatorshallconductthebusinessofvehiclevendingandshallconductno
otherbusinessundertherightsgrantedbythisfranchiseagreement.
6. ThattheOperatorshallpermitnomorethansix(6)vehiclestooperateonthepublic
streetsatanyonetime.
7. Thatnoalcoholicbeverageswillbeconsumedorkept,byitselforitsagentsoremployees
onthevendingvehicles.
8. TocomplywithallTown,County,StateorFederallawsandregulations.
9. Thatthetermsandprovisionsofanyotherfranchiseagreementandnegotiationsonthe
priceorpaymentsornegotiationsinreferencetothedefaultofprovisionsofanyother
agreementshallhavenoeffectonthisFranchiseAgreement

ATTEST:

CITY
MayorandCityCouncil
TownofOceanCity

__________________________

CityClerkKellyL.Allmond

____________________________________

MayorRichardW.Meehan

____________________________________

CouncilPresidentLloydMartin

WITNESS:

OPERATOR

________________________________________________________________

SignaturePrintName

REGULAR SESSION -MAYOR AND CITY COUNCIL


TUESDAY, JANUARY 20, 2015
8 ITEMS REFERRED TO AND PRESENTATIONS FROM
THE CITY MANAGER AND STAFF
B. Smoking on the Beach and Boardwalk Continued Policy
Discussion presented by City Manager

TOWN OF

02516

The White Marlin Capital of the World

TO:
FROM:
RE:
DATE:

Agenda Item #

8B

Council Meeting

January 20, 2015

The Honorable Mayor, Council President and Members of Council


David L. Recor, ICMA-CM, City Manager
Smoking on the Beach and Boardwalk Policy Discussion
January 20, 2015

ISSUE(S):

Review of revised maps depicting Designated Smoking Areas on


the beach and adjacent to the Boardwalk.

SUMMARY:

Following the Mayor and Councils January 5, 2015, Regular


Meeting, staff organized a field tour of proposed Designated
Smoking Areas on the beach and adjacent to the Boardwalk with
the Mayor and Council.
Revised maps depicting suggested Designated Smoking Areas on
the beach and adjacent to the Boardwalk have been prepared for
the Mayor and Councils further review and discussion.

FISCAL IMPACT:

Estimated expenses approximately $40,000 (materials and


supplies). * The Maryland Cancer Fund has awarded the Town a
one-time Grant in the amount of $18,762 for materials. Additional
funding in the amount of $19,345 has been committed to this
endeavor by the Maryland Department of Health and Hygiene.

RECOMMENDATION:

Restrict smoking, including the use of ESDs, to Designated


Smoking Areas on the beach and adjacent to the Boardwalk as
depicted on the revised maps subject to Ordinance review by the
City Solicitor.
1st Class Resort and Tourist Destination

ALTERNATIVES:

Complete smoking ban on beach and Boardwalk or status quo

RESPONSIBLE STAFF:

David L. Recor, ICMA-CM, City Manager


Blaine Smith, Asst. Director, Planning & Community Development
Robert Nelson, Planner

COORDINATED WITH:

Ross Buzzuro, Chief of Police


Scott Harner, Lieutenant, OCPD
Butch Arbin, Captain, Beach Patrol
Ward Kovacs, 2nd Lieutenant, Beach Patrol
Hal Adkins, Public Works Director
Wayne Pryor, Grants Coordinator
Donna Abbott, Tourism Director

P.O. BOX 158 OCEAN CITY, MARYLAND 21843-0158

City Hall (410) 289-8221 FAX (410) 289-8703

Cover Memorandum - Smoking on the Beach and Boardwalk Policy Discussion


Page 2
Jessica Waters, Communications Manager
John Van Fossen, Public Works Deputy Director
Terry Steimer, Public Works
Karen Zera, GIS Coordinator
Lindsay Richard, OCPD PIO
Marty Pusey, Director of Prevention Services, Worcester County
Health Department
ATTACHMENT(S):

1)
2)
3)

Revised Maps
Ordinance 2011-7 Prohibiting Smoking in Public Places
Draft Ordinance Restrict Smoking on the Beach and
Adjacent to the Boardwalk to Designated Smoking Areas

P.O. BOX 158 OCEAN CITY, MARYLAND 21843-0158

City Hall (410) 289-8221 FAX (410) 289-8703

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II., 0

Town of Ocean City, Maryland- Proposed Designated Smoking Areas


Q:ean CtyGIS
JtJntmry 14, 20 1'

In let to Talbot Street


0 Design ated Smoking Areas 0 Smoking Restrict ion Sign

0
0

nl

50

100

200
Feet

Town of Ocean City, Maryland- Proposed Designated Smoking Areas


Q:ean CtyGIS
JtJntmry 14, 201'

Tal bot to 4th Street


0 Designated Smoking A reas 0 Smoking Restriction Sign

50

100

200
Feet

Town of Ocean City, Maryland- Proposed Designated Smoking Areas


Q:eanCtyGIS
JtJntmry 14, 201'

5th Street to 1Oth Street


0 Design ated Smoking Areas 0 Smoking Restriction Sign

~
Q:ean CtyGIS
JtJntmry 14, 201'

Town of Ocean City, Maryland- Proposed Designated Smoking Areas


22nd Street to 27th Street
0 Smoking Restriction Sign

0 Design ated Smoking Areas

First Reading
Second Reading

lt

ORDINANCE 2011 1
AN ORDINANCE TO AMEND CHAPTER 30, ENTITLED ENVIRONMENT,
OF THE CODE OF THE TOWN OF OCEAN CITY, MARYLAND
NOW, THEREFORE, BE IT ENACTED AND ORDAINED BY THE MAYOR AND
CITY COUNCIL OF OCEAN CITY THAT CHAPTER 30,ENTITLED ENVIRONMENT, OF
THE CODE OF THE TOWN OF OCEAN CITY, MARYLAND BE, AND THE SAME IS
HEREBY AMENDED BY ADDING ARTICLE VIII,AS FOLLOWS:
ARTICLE VIII. ENVIRONMENTAL TOBACCO SMOKE

Sec. 30 601.
Definitions.

Environmental tobacco smoke" means the complex mixture formed from

escaping smoke of a burning tobacco product or smoke exhaled by the smoker.


Smoking"means the burning of a lighted cigarette, cigar, pipe, or any other
matter or substance that contains tobacco.

Sec. 30 602.
Legislative Intent.

It is the intent of the Mayor and City Council of Ocean City to protect the public

and its employees from involuntary exposure to environmental tobacco smoke in certain areas
open to the public.
Sec. 30 603.
Violations.

Smoking is unlawful in the following public parks:


a)Ocean Bowl Skate Park

b)Ocean City Tennis Center at 61"Street & Coastal Highway


c)Playgrounds at Bayside Park (aka Downtown Recreation Complex)
d)Playgrounds at Robin Park
e)Playgrounds at Little Salisbury Park
f)
Playgrounds at Northside Park
LAW OFFICES

AYRES, JENKINS,

g)Playgrounds at Gorman Park


h)Playgrounds at North
h Surf Park

y,

GORDY & ALMAND, PA


SUITE 200

Sec. 30 604.
Penalties.

6200 COASTAL HIGHWAY

OCEAN CITY, MD 21842

Anyperson who violates Sec. 30 603


hereof shall be subject to ejection from the
public park and be subject to a municipal infraction of up to $500.00,which can be issued by an

employee of the Department of Recreation and Parks in addition to those enforcers listed in
Section 1 -8 of this Code.

INTRODUCED at a meeting of the City Council of Ocean City,Maryland held on March


7,2011.

110

as

Amr

ADOPTED AND PASSED by the required vote of the elected membership of the City
Council and approved by the Mayor at its meetind on March 21, 2011.
ATTEST:

KATHLEEN A.P. MATHIAS, Clerk

CHARD W. MEEH N,Mayor

LC

Approved as to Form:
J

GUY

ES S. HALL,President

AYRES III,City Solicitor tX

V `I

Lt6YD MXATIN, Secretary

ORDINANCE # __ draft
AN ORDINANCE TO AMEND CHAPTER 30, ARTICLE VIII, ENVIRONMENTAL
TOBACCO SMOKE, OF THE CODE OF THE TOWN OF OCEAN CITY, MARYLAND
NOW,THEREFORE, BE IT ENACTED AND ORDAINED BY THE MAYOR AND CITY
COUNCIL OF OCEAN CITY THAT CHAPTER 30, ARTICLE VIII, ENTITLED
ENVIRONMENTAL TOBACCO SMOKE, OF THE CODE OF THE TOWN OF OCEAN
CITY BE AND THE SAME IS HEREBY AMENDED TO
REGULATE OUTDOOR SMOKING IN PUBLIC PLACES
WHEREAS, The Mayor and City Council of the Town of Ocean City have deemed it
desirable for established public health and sanitation reasons to regulate smoking on the beach
and the boardwalk; and
WHEREAS, there recently has been considerable public interest in extending the
regulation of smoking to other public areas of the town; and
WHEREAS, The Mayor and City Council find it in the public interest to include
additional public areas where smoking should be regulated. As referenced in Ordinance 2011-7
which states, It is the intent of the Mayor and City Council to protect the public and its
employees from voluntary exposure to environmental tobacco smoke (the complex mixture
froma burning tobacco product) in certain areas open to the public.
NOW, THEREFORE, BE IT ORDAINED, by the Mayor and City Council of the Town
of Ocean City, Maryland, in session met, in the manner following to wit:
Section 30-601 Definitions 1) add the definition for a Dune as found in Chapter 30
Environment, Article II, Beach District Regulations, Dune means any naturally occurring or
manmade accumulations of sand in ridges or mounds landward of the beach; and 2) add the term
Boardwalk which means the manmade wooden structure west of and bordering the beach
where people walk, bike, run, and drive north and south from South 2nd Street to 27th Street. The
Boardwalk does not include the concrete protrusions east of the boardwalk found from
Wicomico Street to 4th Street; (3) add beach which is beach (erosion control district) or the
area of land bordered on the north by the boundary line between Maryland and Delaware,
bordered on the east by the Atlantic Ocean, bordered on the south by the Ocean City inlet, and
bordered on the west by the State-Ocean City building limit line, (COMAR 08.09.02.01); (4)
add beach erosion control district which is the area of land bordered on the north by the
boundary line between Maryland and Delaware, bordered on the east by the Atlantic Ocean,
bordered on the south by the Ocean City inlet, and bordered on the west by the State-Ocean City
building limit line (COMAR); (5) add the definition of electronic smoking devices, a.k.a.
ESD (electronic smoking devices), ENDS (electronic nicotine delivery system), ENDD
(electronic nicotine delivery device), e-cigarettes, or e-vapor devices which allow the action of
vaping are battery-powered disposable or rechargeable nicotine delivery systems using
flavored liquids and various levels of nicotine that are atomized by a heating element and is

absorbed into the lungs as an aerosol, resembling a vapor. Vaping is a term to describe the
process of inhaling the flavored aerosol and exhaling it.
Section 30-603-Violations, the list of affected areas under the regulated smoking areas in place:
Add: (i) The Beach and (j) The Boardwalk from Ordinance 2011-7, 03/21/2011.
Section 30-604 Penalties: add that citations can be issued to violators of the smoking
regulations at the discretion of the enforcement officer following a verbal or written warning for
the violator to cease the use of tobacco products; unless, said tobacco user is within a marked
designated smoking area. The Mayor and City Council encourage voluntary use of the
receptacles provided in these designated smoking areas.
The smoking regulations in outdoor public areas will include electronic smoking devices,
also known as e-cigarettes and ESD.
The sites on the beach where the town designates as smoking areas will have clearly-marked
cigarette/cigar butt receptacles that are orange cans located about 50 feet from the base of the
eastern side of the dune and about 50 feet from the beach entranceway from the dune. Lifeguard
chair signs and street signs will indicate there are designated receptacles. The beach area
regulated is also known as the beach erosion control district and has strictly-defined boundaries.
The sites on the boardwalk that the town designates as smoking areas will have clearly marked
cigarette/cigar butt receptacles. Enforcement of this ordinance shall come under the Ocean City
Police Department. Citations may be issued to violators of the regulations at the discretion of the
enforcement officer on scene. Citation amounts shall be from $25.00 to $1,000.
NOW, THEREFORE, BE IT ENACTED AND ORDAINED, by the Mayor and City Council
of the Town of Ocean City, Maryland, in session met, as follows:
__________________________________

______________________________

KELLY ALLMOND, City Clerk

RICHARD W. MEEHAN, Mayor

Approved as to form:

______________________________

_________________________________

LLOYD MARTIN, President

GUY R. AYRES, III, City Solicitor

______________________________
MARY KNIGHT, Secretary

REGULAR SESSION -MAYOR AND CITY COUNCIL


TUESDAY, JANUARY 20, 2015
9 ITEMS REFERRED TO AND PRESENTATIONS FROM
THE CITY SOLICITOR
A. Second Reading Ordinance 2015-1 to Amend Section 58,
Entitled Offenses and Miscellaneous Provisions (Trespass
Enforcement Authorization Program signs purchased by
the participant will be placed by the participant not the
city)

TOWN OF

The White Marlin Capital of the World

TO:
FROM:
RE:
DATE:

Agenda Item #

9A

Council Meeting

January 20, 2015

The Honorable Mayor, Council President and Members of Council


David L. Recor, ICMA-CM, City Manager
Ordinance to Chapter 58, Article II Offenses Against Public Peace and Order
January 14, 2015

ISSUE(S):

Second reading of ordinance amending trespass enforcement


authorization program code.

SUMMARY:

Current code notes that Trespass Enforcement Authorization


Program signs are to be placed on participating properties by the
city. This amendment changes the responsibility of sign
placement to the participant.

FISCAL IMPACT:

Not applicable

RECOMMENDATION:

Ratify ordinance.
Excellent Service through a
High Performing Town
Organization

ALTERNATIVES:

None suggested.

RESPONSIBLE STAFF:

Not applicable

COORDINATED WITH:

Police Commission

ATTACHMENT(S):

Ordinance

More Livable Community for


Residents

REGULAR SESSION -MAYOR AND CITY COUNCIL


TUESDAY, JANUARY 20, 2015
9 ITEMS REFERRED TO AND PRESENTATIONS FROM
THE CITY SOLICITOR
B. First Reading Ordinance to Adopt FY15 Budget
Amendment #1

TOWN OF

The White Marlin Capital of the World

TO:
THRU:
FROM:
RE:
DATE:

Agenda Item #

9B

Council Meeting

January 20, 2015

The Honorable Mayor, Council President and Members of Council


David L. Recor, ICMA-CM, City Manager
Jennie Knapp, Budget Manager
Ordinance for FY 15 Budget Amendment #1
December 30, 2014

ISSUE(S):

First reading of Ordinance for FY 15 Budget Amendment #1

SUMMARY:

The budget amendment appropriates an additional $855,680 from


fund balance to cover Council approved expenditures for street
paving, Beach Patrol headquarters, the Towns local match for
repaving of runway 14/32 and the transfer of Beautification
donations to fund a water feature at the Convention Center.
An additional $682,076 of appropriated fund balance is included to
cover prior year purchase orders and items approved in the FY 14
budget but not purchased. Items included are advertising and TAB
funds, painting and carpet at City Hall and Northside Park patio
resurfacing. $350,000 of the savings in retiree health insurance
has been used to reduce revenue estimates for Emergency Medical
Service billing, parking revenue and parking fines. $90,419 of
savings in retiree health insurance has been transferred to Vehicle
Trust to fully fund vehicle purchases for FY 15.

FISCAL IMPACT:

The amount taken from prior year reserves (fund balance)


increases $1,537,756 from $931,828 in the FY 15 Adopted Budget
to $2,469,584. Fund balance remains at or above the 15% of
annual expenditures policy target.

RECOMMENDATION:

Pass ordinance for second reading.


Financially Sound Town Government

ALTERNATIVES:

Make additional changes to the FY 15 Budget

RESPONSIBLE STAFF:

Jennie Knapp, Budget Manager

COORDINATED WITH:

Not applicable

ATTACHMENT(S):

1) Budget amendment ordinance


2) Detail of changes

ORDINANCE 2015TOWN OF OCEAN CITY


OPERATING BUDGET
FISCAL YEAR 2015

ADOPTED
FY-2015

SOURCE
Section I, General Fund:
A. Anticipated Revenue:
Property Taxes
Other Taxes
Licenses and Permits
Revenue From Other Agencies
Charges For Services
Fines and Forfeitures
Other Revenue
Prior Year Reserves
Total Revenue
B. Anticipated Expenditures:
General Government
Public Safety
Public Works/Beach Maintenance
Sanitation and Waste Removal
Highways and Streets
Economic Development -Tourism
Culture and Recreation
Debt Service
Sub Total
To Transportation Fund
To Airport Fund
To Convention Center Fund
To Vehicle Trust Fund
To Capital Projects
Total Expenditures

AMENDMENT # 1
FIRST READING

CHANGES

42,089,670 $
16,520,600
4,062,570
4,855,273
9,497,633
710,000
567,759
931,828

42,089,670 $
16,520,600
4,098,062
5,144,023
9,242,633
660,000
541,409
2,469,584

0
0
35,492
288,750
(255,000)
(50,000)
(26,350)
1,537,756

79,235,333 $

80,765,981 $

1,530,648

4,000,086 $
34,216,710
5,302,911
5,616,940
5,402,696
7,184,880
7,697,061
5,220,163

4,052,123 $
34,404,382
5,412,006
5,606,434
5,404,200
7,383,494
7,743,194
5,220,163

52,037
187,672
109,095
(10,506)
1,504
198,614
46,133
0

74,641,447 $
1,300,787
262,069
1,480,310
0
1,550,720

75,225,996 $
1,300,787
328,069
1,520,710
90,419
2,300,000

584,549
0
66,000
40,400
90,419
749,280

79,235,333 $

80,765,981 $

1,530,648

ADOPTED
FY-2015

SOURCE

AMENDMENT # 1
FIRST READING

CHANGES

Section II, Water Fund:


A. Anticipated Revenue:
Water Sales
Water Fixture Charge
Service Charges
Capacity/Impact Fees
Prior Year Reserves

3,748,313 $
3,489,335
189,261
89,964
0

3,748,313 $
3,489,335
189,261
89,964
111,168

0
0
0
0
111,168

Total Revenue

7,516,873 $

7,628,041 $

111,168

Personal Services
Non-Personal Services
Debt Service
Capital Outlay

2,081,064 $
3,172,165
743,044
1,520,600

2,065,064 $
2,907,333
743,044
1,912,600

(16,000)
(264,832)
0
392,000

Total Expenditures

7,516,873 $

7,628,041 $

111,168

3,332,166 $
1,088,620
3,514,982
1,300,787
0
0

3,332,166 $
1,096,036
5,236,772
1,300,787
33,052
292,068

0
7,416
1,721,790
0
33,052
292,068

9,236,555 $

11,290,881 $

2,054,326

Personal Services
Non-Personal Services
Capital Outlay

3,637,046 $
3,267,509
2,332,000

3,637,046 $
3,486,060
4,167,775

0
218,551
1,835,775

Total Expenditures

9,236,555 $

11,290,881 $

2,054,326

B. Anticipated Expenditures:

Section III, Transportation Fund:


A. Anticipated Revenue:
Bus Revenue
Train Revenue
Federal and State Grants
Transfer-In From General Fund
Capital Asset Sales
Prior Year Reserves
Total Revenue
B. Anticipated Expenditures:

ADOPTED
FY-2015

SOURCE

AMENDMENT # 1
FIRST READING

CHANGES

Section IV, Wastewater Fund:


A. Anticipated Revenue:
Wastewater Treatment Charges
Service Charges
Capacity/Impact Fees
Build America Bond Subsidy
Prior Year Reserves

11,388,335 $
1,000,992
157,080
128,710
77,514

11,388,335 $
1,102,585
157,080
128,710
806,276

0
101,593
0
0
728,762

12,752,631 $

13,582,986 $

830,355

Personal Services
Non-Personal Services
Debt Service
Capital Outlay

4,145,170 $
3,625,632
3,652,829
1,329,000

4,145,170 $
3,770,748
3,652,829
2,014,239

0
145,116
0
685,239

Total Expenditures

12,752,631 $

13,582,986 $

830,355

654,711 $
338,728
79,124
262,069
0

654,711 $
338,728
79,124
328,069
20,784

0
0
0
66,000
20,784

1,334,632 $

1,421,416 $

86,784

Personal Services
Non-Personal Services
Debt Service
Capital Outlay

316,557 $
875,098
142,977
0

316,557 $
895,882
142,977
66,000

0
20,784
0
66,000

Total Expenditures

1,334,632 $

1,421,416 $

86,784

Total Revenue
B. Anticipated Expenditures:

Section V, Airport Fund:


A. Anticipated Revenue:
Fuel Sales
Rents and Other Revenue
Service Charges
Transfer-In From General Fund
Prior Year Reserves
Total Revenue
B. Anticipated Expenditures:

ADOPTED
FY-2015

SOURCE

AMENDMENT # 1
FIRST READING

CHANGES

Section VI, Municipal Golf Course Fund:


A. Anticipated Revenue:
Service Charges
Sales and Concessions
Other Revenue
Prior Year Reserves
Total Revenue
B. Anticipated Expenditures:
Personal Services
Non-Personal Services
Transfer to General Fund
Capital Outlay
Total Expenditures

1,633,496 $
415,366
63,600
0

1,633,496 $
415,366
63,600
1,994

0
0
0
1,994

2,112,462 $

2,114,456 $

1,994

1,077,936 $
1,024,758
9,768
0

1,077,936 $
1,026,752
9,768
0

0
1,994
0
0

2,112,462 $

2,114,456 $

1,994

1,770,900 $
1,543,906
1,170,000
1,480,310
2,139,496
0

1,770,900 $
1,543,906
1,170,000
1,520,710
2,140,328
0

0
0
0
40,400
832
0

8,104,612 $

8,145,844 $

41,232

2,965,935 $
1,600,585
3,398,092
100,000
40,000

2,965,935 $
1,601,417
3,398,092
100,000
80,400

0
832
0
0
40,400

8,104,612 $

8,145,844 $

41,232

Section VII, Convention Center Fund:


A. Anticipated Revenue:
Service Charges
State and County Grants
Food & Beverage Tax
Transfer-In From General Fund
Prior Year Reserves
Contributed Equity
Total Revenue
B. Anticipated Expenditures:
Personal Services
Non-Personal Services
Debt Service
Transfer to Capital Reserves
Capital Outlay
Total Expenditures

ADOPTED
FY-2015

SOURCE

AMENDMENT # 1
FIRST READING

CHANGES

Section VIII, Information Technology Fund:


A. Anticipated Revenue:
Service Charges To Other Funds
Prior Year Reserves

1,985,026 $
0

1,985,026 $
17,921

0
17,921

1,985,026 $

2,002,947 $

17,921

Personal Services
Non-Personal Services
Capital Outlay

987,993 $
997,033
0

987,993 $
1,014,954
0

0
17,921
0

Total Expenditures

1,985,026 $

2,002,947 $

17,921

5,208,233 $
0

4,808,233 $
25,637

(400,000)
25,637

5,208,233 $

4,833,870 $

(374,363)

Personal Services
Non-Personal Services
Debt Service
Capital Outlay

1,820,690 $
3,387,543
0
0

1,749,690 $
3,084,180
0
0

(71,000)
(303,363)
0
0

Total Expenditures

5,208,233 $

4,833,870 $

(374,363)

Total Revenue
B. Anticipated Expenditures:

Section IX, Service Center Fund:


A. Anticipated Revenue:
Service Charges To Other Funds
Prior Year Reserves
Total Revenue
B. Anticipated Expenditures:

ADOPTED
FY-2015

SOURCE

AMENDMENT # 1
FIRST READING

CHANGES

Section X, Vehicle & Equipment Trust Fund:


A. Anticipated Revenue:
Service Charges To Other Funds
Transfer From General Fund
Sale of Assets
Prior Year Reserves

2,243,297 $
0
129,709
0

2,243,297 $
90,419
129,709
255,427

0
90,419
0
255,427

2,373,006 $

2,718,852 $

345,846

Non-Personal Services
Debt Service
Transfers Out
Capital Outlay

744,352 $
0
0
1,628,654

744,352 $
0
0
1,974,500

0
0
0
345,846

Total Expenditures

2,373,006 $

2,718,852 $

345,846

2,291,711 $
50,000
0

2,291,711 $
50,000
347

0
0
347

2,341,711 $

2,342,058 $

347

257,074 $
2,084,637
0

257,074 $
2,084,984
0

0
347
0

2,341,711 $

2,342,058 $

347

Total Revenue
B. Anticipated Expenditures:

Section XI, Risk Management Fund:


A. Anticipated Revenue:
Service Charges To Other Funds
Interest Earned
Prior Year Reserves
Total Revenue
B. Anticipated Expenditures:
Personal Services
Non-Personal Services/Claims
Capital Outlay
Total Expenditures

ADOPTED
FY-2015

SOURCE

AMENDMENT # 1
FIRST READING

CHANGES

Section XII, Pension Trust Funds:


A. Anticipated Revenue:
Employer Contributions
Employee Contributions
Investment Earnings
Total Revenue
B. Anticipated Expenditures:
Benefit Payments
Non-Personal Services
Reserve for Employee's Retirement
Total Expenditures

5,954,153 $
1,575,000
4,500,000

5,954,153 $
1,575,000
4,500,000

0
0
0

12,029,153 $

12,029,153 $

4,850,000 $
385,000
6,794,153

4,850,000 $
385,000
6,794,153

0
0
0

12,029,153 $

12,029,153 $

3,825,402 $
220,000
350,000

3,825,402 $
220,000
350,000

0
0
0

4,395,402 $

4,395,402 $

1,080,000 $
95,000
3,220,402

1,080,000 $
95,000
3,220,402

0
0
0

4,395,402 $

4,395,402 $

Section XIII, OPEB Trust Funds:


A. Anticipated Revenue:
Employer Contributions
Employee Contributions
Investment Earnings
Total Revenue
B. Anticipated Expenditures:
Benefit Payments
Non-Personal Services
Reserve for Retiree Health
Total Expenditures

ADOPTED
FY-2015

SOURCE

AMENDMENT # 1
FIRST READING

CHANGES

Section XIV, General Capital Projects Fund:


A. Anticipated Revenue:
Critical Areas Mitigation
Stormwater Mitigation
Sidewalk Installation
Private Contributions
General Fund Contribution
Inlet Lot Parking Revenue
Total Revenue

0
0
0
0
1,550,720
270,000

25,000
25,000
2,321
75,000
2,300,000
270,000

25,000
25,000
2,321
75,000
749,280
0

1,820,720 $

2,697,321 $

876,601

0
1,300,720
0
250,000
270,000

125,000
2,002,321
50,000
250,000
270,000

125,000
701,601
50,000
0
0

1,820,720 $

2,697,321 $

876,601

79,235,333 $
7,516,873
9,236,555
12,752,631
1,334,632
2,112,462
8,104,612
1,985,026
5,208,233
2,373,006
2,341,711
12,029,153
4,395,402

80,765,981 $
7,628,041
11,290,881
13,582,986
1,421,416
2,114,456
8,145,844
2,002,947
4,833,870
2,718,852
2,342,058
12,029,153
4,395,402

1,530,648
111,168
2,054,326
830,355
86,784
1,994
41,232
17,921
(374,363)
345,846
347
0
0

148,625,629 $

153,271,887 $

4,646,258

(26,101,708)

(26,647,807)

122,523,921 $

126,624,080 $

1,820,720

2,697,321

124,344,641 $

129,321,401 $

B. Anticipated Expenditures:
St. Louis Avenue Phase III
Street Paving
Beach Patrol Headquarters
Canal Dredging
Reserve for Future Capital Projects
Total Expenditures

Section XIV, All Funds Expenditure Summary:


General Fund
Water Fund
Transportation Fund
Wastewater Fund
Airport Fund
Municipal Golf Course Fund
Convention Center Fund
Information Technology Fund
Service Center Fund
Vehicle & Equipment Trust Fund
Risk Management Fund
Pension Trust Funds
OPEB Trust Fund
Sub Total
LESS: Interfund Transfers
Total Expenditures

Capital Projects Fund - General


Grand Total

(546,099)
4,100,159
876,601
4,976,760

Section XV, Special Authorization - Budget Manager:


The Budget Manager shall be authorized to reallocate departmental appropriations among the various
objects of expenditures as she deems necessary. Such changes shall be approved by the Finance
Administrator & City Manager.
Section XVI, Restrictions - City Manager:
A. The utilization of any contingency appropriation shall be accomplished only with prior
authorization from the Mayor and Council.
B. Utilization of appropriations established in the Capital Improvement Fund may be
accomplished only with the express approval of the Mayor and Council.
Section XVII, Tax Rate:
An Ad Valorem Tax Rate of $0.4704 per $100 of assessed valuation of real property and a rate of $1.29
per $100 of assessed valuation of corporate and personal property tax is required to fund this budget.
INTRODUCED at a meeting of the City Council of Ocean City, Maryland held on January 20, 2015.
ADOPTED AND PASSED, as amended, by the required vote of the elected membership of the City Council
and approved by the Mayor at its meeting held on February 2, 2015.

DAVID L. RECOR, CITY MANAGER

RICHARD W. MEEHAN, MAYOR

KELLY L. ALLMOND, CITY CLERK

LLOYD MARTIN, PRESIDENT

MARY P. KNIGHT, SECRETARY


ADOPTED:

Date

MOTION TO ADOPT BY:


MOTION SECONDED BY:
VOTE:

FOR:

AGAINST:

Changes from Adopted Budget:


General Fund Revenue:
Licenses and Permits
Revenue From Other Agencies

Charges for Services

Fines and Forfeitures


Other Revenue

Appropriated Fund Balance

35,492 Prior Year Stormwater Management and Critical Areas


project balances
288,750 135,647 Grant for network backup appliance; 88,393
Homeland Security grants; 25,675 Hazardous Materials
grant; 4,302 Violence Against Women grant; 34,733
prior year grant balances brought forward
(255,000) (200,000) reduction of estimate for Emergency Medical
Service billing; (55,000) Street and Inlet Lot parking
revenue estimates;
(50,000) Parking Fines
(26,350) (45,000) revenue estimate for Public Safety building
rental; 17,500 Paramedic Foundation donation; 950
Beach wheelchair donation; 200 miscellaneous donation
1,537,756 699,280 street paving project increase; 491,355 prior
year purchase orders; 66,000 Town's local match for
runway 14/32 repaving; 50,000 Additional funds for
Beach Patrol headquarters project; 40,400 Use of
Beautification donations for Convention Center water
feature; 43,429 advertising due from FY 14 formula;
58,066 FY 14 unspent TAB funds; 65,000 FY 14 funds for
painting and carpet at City Hall; 24,226 FY 14 funds for
Northside Park patio resurfacing
1,530,648

General Fund Expenses:


General Government
Public Safety

Public Works/Beach Maintenance

Sanitation and Waste Removal


Highways & Streets

Economic Development - Tourism

Culture and Recreation

Transfer to Airport
Transfer to Convention Center
Transfer to Vehicle Trust
Transfer to Capital Projects

52,037 Prior Year Purchase orders


187,672 231,222 Prior Year purchase orders; 135,647 grant for
network backup appliance; 88,393 Homeland Security
grants; 25,675 Hazardous Materials grant; 34,733 prior year
grant balances brought forward; 4,302 Violence Against
Women grant; 17,500 Paramedic Foundation donation; 200
miscellaneous donation; (350,000) savings in retiree
health insurance used to reduce budgeted revenue est.
109,095 101,311 Prior Year purchase orders; 13,816 Prior year
Critical Areas project balances; 65,000 painting and
(29,305) Sunfest Labor expenses; 500 transfer from
Highways and Streets; (42,227) savings in retiree health
(10,506) 1,370 Prior Year Purchase orders; (11,876) savings in
retiree health
1,504 29,337 Prior Year purchase orders; 21,676 prior year
Stormwater project balances; (12,693) Sunfest Labor
expenses; (500) transfer to Public Works/Beach
(36,316) savings in retiree health
198,614 47,357 Prior Year purchase orders; 49,762 Sunfest labor
expenses; 58,066 FY 14 unspent TAB funds; 43,429
advertising due from FY 14 funding formula
46,133 28,721 Prior Year purchase orders; 24,226 FY 14 funds for
Northside Park patio resurfacing; (7,764) Sunfest Labor
expenses; 950 Beach wheelchair donation
66,000 Town's local match for runway 14/32 repaving
40,400 Use of Beautification committee donations for Convention
Center water feature
90,419 Transfer to fully fund for FY 15
749,280 699,280 street paving project increase; 50,000 additional
funds for Beach Patrol headquarters
1,530,648

Water Fund Revenue:


Prior Year Reserves

111,168 Prior Year Encumbrances

Water Fund Expenses:


Personal Services
Non-Personal Services

Capital Outlay

(16,000) Cover asbestos removal at 136th street storage building


(264,832) 111,168 Prior Year purchase orders; 16,000 asbestos
removal at 136th street storage building; (106,000) funding
of Well C redevelopment; (70,000) funding of 1st Street
Water tower; (170,000) funding of 16" water main on St.
Louis Avenue; (46,000) funding of standby generator at
38th Street well site
392,000 106,000 Well C redevelopment; 70,000 1st Street Water
Tower; 170,000 16" water main on St. Louis Avenue;
46,000 standby generator at 38th St. well site
111,168

Transportation Fund Revenue:


Train Revenue
Federal and State Grants
Capital Asset Sales
Prior Year Reserves

7,416 Cover Tram rooftop display


1,721,790 2,626,290 Prior Year MTA/FTA grant balances; (904,500)
reduction in FY 15 anticipated MTA/FTA grants
33,052 Funds from sale of assets purchased with MTA/FTA funds
used to purchase vehicle diagnostic software
292,068 291,810 Local match for prior year MTA/FTA grants;
258 Prior year purchase orders
2,054,326

Transportation Fund Expenses:


Non-Personal Services

Capital Outlay

218,551 112,325 Prior year MTA/FTA grant balances; 102,000 retain


FY 15 local match to fund building maintenance; 33,052
diagnostic software; 13,500 MTA/FTA funding for money
counter preventative maintenance projects; 7,416 Tram
rooftop advertising display; 258 prior year purchase
orders; (50,000) reduce FY 15 grants to actual
1,835,775 2,805,775 prior year MTA/FTA grant balances; (873,000)
Reduce FY 15 grants to actual; (97,000) transfer FY 15 local
match to operations to fund building maintenance
2,054,326

Wastewater Fund Revenue:


Service Charges
Prior Year Reserves

101,593 Additional revenue from Service to West Ocean City to


fund Effluent Disinfection System project
728,762 295,000 Effluent Disinfection System project; 215,000
Electrical Relocation project; 218,762 Prior Year
purchase orders
830,355

Wastewater Fund Expenses:


Non-Personal Services
Capital Outlay

145,116 Prior Year purchase orders


685,239 396,593 Effluent Disinfection System project; 215,000
Electrical Relocation project; 73,646 Prior Year purchase
orders
830,355

Airport Fund Revenue:


Transfer - In From General Fund
Prior Year Reserves

66,000 Runway 14/32 Repaving approved by Council 10/14/14.


20,784 Prior Year purchase orders
86,784

Airport Fund Expenses:


Non-Personal Services
Capital Outlay

20,784 Prior Year purchase orders


66,000 Runway 14/32 Repaving project
86,784

Golf Course Fund Revenue:


Prior Year Reserves

1,994 Prior Year purchase orders

Golf Course Fund Expenses:


Non-Personal Services

1,994 Prior Year purchase orders

Convention Center Fund Revenue:


Transfer-In From General Fund

40,400 Beautification committee donations for water feature at


Convention Center
832 Prior Year purchase orders
41,232

Prior Year Reserves

Convention Center Fund Expenses:


Non-Personal Services
Capital Outlay

832 Prior Year purchase orders


40,400 Water feature funded by Beautification committee
donations
41,232

Information Technology Fund Revenue:


Prior Year Reserves

17,921 Prior Year purchase orders

Information Technology Fund Expenses:


Non-Personal Services

17,921 Prior Year purchase orders

Service Center Fund Revenue:


Service Charges to Other Funds
Prior Year Reserves

(400,000) Reduction of Fuel revenue estimate


25,637 Prior Year purchase orders
(374,363)

Service Center Fund Expenses:


Personal Services
Non-Personal Services

(71,000) Retirement contributions


(303,363) (329,000) Purchases for resale - fuel; 25,637 Prior Year
purchase orders
(374,363)

Vehicle & Equipment Trust Fund Revenue:


Prior Year Reserves
Transfer From General Fund

255,427 Prior Year encumbrance for ambulance purchase


90,419 Transfer to fully fund for FY 15

Vehicle & Equipment Trust Fund Expenses:


Capital Outlay

345,846 255,427 Ambulance purchase order brought forward from


FY 14; 90,419 transfer to fully fund vehicle purchases

Risk Management Trust Fund Revenue:


Prior Year Reserves

347 Prior Year purchase orders

Risk Management Trust Fund Expenses:


Non-Personal Services

347 Prior Year purchase orders

General Capital Projects Fund Revenue:


Critical Areas Mitigation
Stormwater Mitigation
Sidewalk Installation
Private Contributions
General Fund Contribution

25,000
25,000
2,321
75,000
749,280
876,601

Pervious pavement on 3rd street (St. Louis Ave project)


Pervious pavement on 3rd street (St. Louis Ave project)
Owner reimbursable repairs
OCDC Funding of Phase II decorative street lights
699,280 Street Paving; 50,000 Beach Patrol headquarters

General Capital Projects Fund Expenses:


St. Louis Avenue
Street Paving
Beach Patrol Headquarters

125,000 50,000 3rd Street pervious pavement; 75,000 Phase II


decorative lighting
701,601 699,280 General Fund contribution; 2,321 sidewalk
installation owner reimbursement
50,000 General Fund contribution
876,601

REGULAR SESSION -MAYOR AND CITY COUNCIL


TUESDAY, JANUARY 20, 2015
9 ITEMS REFERRED TO AND PRESENTATIONS FROM
THE CITY SOLICITOR
C. Resolution Establishing a Task Force to Study Issues
Regarding Boardwalk Regulation

TOWN OF

The White Marlin Capital of the World

TO:
FROM:
RE:
DATE:

Agenda Item #

9C

Council Meeting

January 20, 2015

The Honorable Mayor, Council President and Members of Council


David L. Recor, ICMA-CM, City Manager
Resolution to establish task force concerning boardwalk regulation
January 14, 2015

ISSUE(S):

Boardwalk regulation study

SUMMARY:

As discussed at the January 13 Work Session, Venable LLP scope


of services includes the formation of a task force to study current
Boardwalk regulations and make recommendations, as
appropriate, in connection with:
1) the impact of recent court rulings addressing regulation of
the Boardwalk;
2) steps that the Town has taken to satisfy those court rulings;
3) issues that have arisen as a result of the Towns
implementation of those court rulings;
4) the current state of applicable law;
5) any revisions to the Town Code to address issues relating to
the regulation of the Boardwalk.

FISCAL IMPACT:

To be determined.

RECOMMENDATION:

Pass resolution.
1st Class Resort and Tourist Destination

ALTERNATIVES:

None suggested.

RESPONSIBLE STAFF:

Not applicable.

COORDINATED WITH:

Guy Ayres, City Solicitor


Venable LLP

ATTACHMENT(S):

Resolution

RESOLUTION 2015- ___


A RESOLUTION ESTABLISHING A TASK FORCE
TO STUDY ISSUES REGARDING BOARDWALK REGULATION
WHEREAS Ocean Citys Boardwalk is a popular attraction, it is necessary to regulate
Boardwalk behavior in order to ensure equal access, public safety and maintenance of a familyfriendly atmosphere.
WHEREAS the laws regulating commerce, performances and noise on the Boardwalk have been
the subject of challenges on First Amendment grounds that have resulted in revision of those
laws and those revisions in turn have resulted in many issues;
WHEREAS the Mayor and City Council of Ocean City (the Town) wish to enact laws
regulating Boardwalk conduct that do not offend the law, but that do take into account the needs
and experiences of the various constituencies, including street performers, that have a stake in
the Boardwalk;
NOW, THEREFORE, BE IT ENACTED AND RESOLVED BY THE MAYOR AND CITY
COUNCIL OF OCEAN CITY that
(a) There shall be a Task Force on Boardwalk Regulation;
(b) The Task Force shall consist of no fewer than five members, including at least one street
performer, each to be appointed by the Mayor and approved by the City Council. The Town shall
provide staff for the Task Force.
(c) The Task Force shall hold public hearing(s), study and make recommendations, as
appropriate, in connection with:
(1) the impact of recent court rulings addressing regulation of the Boardwalk;
(2) steps that the Town has taken to satisfy those court rulings;
(3) issues that have arisen as a result of the Towns implementation of those court
rulings;
(4) the current state of applicable law;
(5) any revisions to the Town Code to address issues relating to the regulation of the
Boardwalk.
(d) The Task Force shall promptly report its final findings.

RESOLVED AND EFFECTIVE this ___th day of _____________, 2015.

ATTEST:

KELLY ALLMOND, Clerk

RICHARD W. MEEHAN, Mayor

Approved as to form:

_______________________________________
LLOYD MARTIN, President

_________________________________
GUY R. AYRES III, City Solicitor

_______________________________________
MARY P. KNIGHT, Secretary

REGULAR SESSION -MAYOR AND CITY COUNCIL


TUESDAY, JANUARY 20, 2015
10 COMMENTS FROM THE PUBLIC
Any person who may wish to speak on any matter at the Regular Session may
be heard during Comments from the Public for a period of five (5) minutes or
such time as may be deemed appropriate by the Council President. Anyone
wishing to be heard shall state their name, address and the subject on which he
or she wishes to speak.

REGULAR SESSION -MAYOR AND CITY COUNCIL


TUESDAY, JANUARY 20, 2015
11 COMMENTS FROM THE CITY MANAGER
A. Review of tentative work session agenda for
Tuesday, January 27, 2015
B. Department Activity Report

INTEROFFICE MEMORANDUM
FROMTHEOFFICEOFTHE

CITY MANAGER
To:
From:
Re:
Date:

The Honorable Mayor and Members of the City Council


David L. Recor, ICMA-CM, City Manager
Department Activity Report
January 15, 2015

The information that follows is intended to keep the Mayor and Council abreast of on-going
issues, activities, programs and services within the City.
City Managers Office
City Manager met with Planner and Assistant Planning and Development Director to
review smoking regulation research and presentation material.
City Manager conducted a tour of Town facilities with newly elected Council members.
City Manager prepared and presented the 2014 Strategic Plan Action Agenda update.
City Manager attended Transportation Committee, Police Commission, Tourism
Commission and Recreation/Parks Committee meetings.
City Manager met with Human Resource Director to discuss issues pertaining to the Pay
and Classification Study.
City Manager met with Special Events Director to discuss event policies and other
department activities.
City Manager and Budget Manager began FY16 budget reviews with Risk Management,
Information Technology, Engineering, Human Resources, Planning and Zoning, Finance
and Building, Permitting and Inspections.
City Manager facilitated Council member tour and discussion of proposed designated
smoking areas on the beach and adjacent to the Boardwalk.
Budget Manager prepared and presented FY15 Budget Amendment #1.
Webmaster completed comprehensive redesign and implementation of new government
website.
Communications Manager coordinated the Mayors Annual Open House, the celebration of
Law Enforcement Appreciation Day and the Grand Opening of the new Performing Arts
Center.
Internal Auditor participated on internal working group tasked with evaluating plumbing
fixture counts at CO-OP trailer parks.
Internal Auditor reviewed January 2015 health insurance billing.
City Clerk
2014 Calendar Year Totals:
- Passport Applications processed: 792
- Public Information Requests satisfied: 53
- Senior Citizen Bus Passes issued: 1,438
A new feature, MuniCode NOW, has been added to the Towns online Municipal Code. This
feature will alert electronic users to Municipal Code revisions almost immediately.
Municipal Code Supplements will still be distributed to the few who prefer the traditional
Municipal Code hard copy.
On December 9, 2014, Popsy Pop Enterprises advised that it will be discontinuing its
Vehicle Vending Franchise with the Town due to a lack of personnel and equipment.
Required payment to the Town is now in default and the matter has been referred to the
City Solicitors office. A request to re-bid will be scheduled within the next 30 days.
Town of Ocean City, 301 N. Baltimore Avenue, Ocean City, MD 21842 410.289.8221

Department Activity Report


January 20, 2015 Regular Session

All existing Beach Equipment Franchise holders have paid the required January 1, 2015
payment. December 2014 Beach Equipment Franchise bids are pending Council
approval. As requested, a 9-year bid history for the relevant parcels will be provided for
the Mayor and Councils review.
The Beach Photo Franchise holder has opted to renew the North and South end Franchise
Agreements with a 10% increase. The Town will now collect $1,738,000 over the next 4
years for this Franchise Agreement.
Although the State of Maryland has yet to certify the November 2014 Municipal Election
results, a complete analysis of the results is available for review and inspection.
The City Clerk is preparing a new Policy and Procedure for issuing, and accounting for,
Employee IDs. The new Policy and Procedure will be presented to the Mayor and Council
within the next 60 days.
The City Clerk will be attending the International Municipal Clerks Conference in Dover,
Delaware on Wednesday, January 14, 2015.
The City Clerk will be participating in training for the new Legislative Management software
beginning Monday, January 12, 2014.
The Deputy City Clerk attended the 2014 Maryland Municipal League Fall Conference held
in Annapolis.
The City Clerk is coordinating completion of all required Financial Disclosures for Reporting
Year 2014 due on January 31, 2015.
The City Clerks office has not received or issued any Horseback Riding Permits to date, we
have received no permit requests. Note that the Town advertised an RFP for Horseback
Riding on the beach in 2013 however no responses were received.
The City Clerk is completing a 3rd Quarter Contract Status Report for review by the City
Manager.
Convention Center
Preparing for the Grand Opening of the new Performing Arts Center on Saturday, January
17, 2015.
Met with several show promoters to book events in the new Performing Arts Center.
Concession area renovations are underway; meeting with Centerplate representatives for
approval; should be completed by the end of January 2015.
Meeting with staff to discuss 2015 payroll changes.
Meeting with Special Events staff to discuss potential shows and events for 2015 and 2016.
Meeting with show/event promoters to discuss 2015 open dates in the new Performing Arts
Center.
Meeting with Sales Managers to discuss 2015/2016 sales goals and strategies.
Emergency Services
Beach Patrol Division
All 2014 employee evaluations reviewed at Lieutenant Level.
Staffed Mayors Annual Open House Beach Safety booth and 2 Penguin Plunges on the
beach.
Contacted York College for off-site Surf Rescue Technician & Junior Beach Patrol Instructor
testing and Surf Beach Facilitator interviews scheduled for February 28, 2015.
Monitoring progress of construction of new Beach Patrol Headquarters.
Developed recruiting/college databases.
Communications Division
NCIC Instructors on staff certified and/or recertified 15 students for required NCIC
certifications. These 15 students were from the Ocean City Police Department, Maryland

Department Activity Report


January 20, 2015 Regular Session

State Police, Berlin Police Department, Eastern Correctional Institution and the Worcester
County States Attorneys Office.
Entire Communications staff participated in several Emergency Management exercises
including the evacuation of the Communications Center to the Mobile Command Post
(OC1).
Several staff members assisted the Electronic Services Division by recording scripted
messages for broadcast on the citys FM radio station.
Tested and interviewed 25 applicants for 2015 seasonal employment opportunities.
Electronic Services Division

Completed reconciliation process with Sprint/Nextel resulting in a final payment of


$47,430 to the Town for internal labor cost required to reprogram all city radios as
mandated by the FCC.
Completed Fire Station 4 radio interface to SHA traffic control system.
Continue evaluation of P25 radio technology and hardware from Motorola & Harris with the
Maryland State 700MHz Network.
Transfer or install replacement radios in recently purchased city vehicles.
Transfer or install new PC Docking Systems in Fire Department vehicles.

Emergency Management Division

Attended the Winter Quarterly Meeting of the Maryland Emergency Management Agency
and the Maryland Emergency Management Association in Reisterstown, Maryland.
Participated with members of the Ocean City Community Emergency Response Team
(CERT) at the Mayors Annual Open House with Emergency Preparedness information and
presentations.
Participated in two State of Maryland planning meetings for exercises and training that will
be conducted in the first quarter of 2015.
Conducted a two-day Incident Command System Level (ICS) 400 Training Class with
Worcester County Emergency Services and continued work on various required projects
and committees.

Engineering

New Beach Patrol Headquarters construction project is approximately 3 weeks behind


schedule. Anticipated completion date is now May 28, 2015. Sub-contractors will work
weekends, weather permitting, to bring the project back on schedule. Project remains on
budget with no major Change Orders.
Canal dredging between Hitchens Avenue and Trimper Avenue is complete. Canal at 52nd
Street is approximately 90% completed. There was a mechanical breakdown on the tug
so the contractor has moved to dredge the storm drain outfalls which can be reached by
land while the tug is being repaired. The Tunnel Avenue outfall is complete and work has
begun on the Seaweed Avenue outfall. Work will begin on the canal at the Wight Bay
Condominium on or about February 1. Canals at 25th Street and both sides of Tern Drive
were added to the contract and work will begin in March and continue until dredge
restrictions take effect April 1. Dredging activity will then resume in the Fall.
Design of the new Fire Headquarters building is now 80% complete and the second cost
estimate from the Construction Manager is in progress. Construction is anticipated to
begin in April.
Permit application to construct the 64th Street boat ramp and dredge the channel has been
submitted and is under review by the Maryland Department of the Environment, Army
Corps of Engineers and the Critical Areas Commission. Only minor comments received to
date regarding the amount and type of proposed mitigation. Proceeding with final design
while the permit application is under review. Anticipate construction beginning in June

Department Activity Report


January 20, 2015 Regular Session

with the boat ramp operational for the 2016 summer season.
Additional projects in progress
- DPW Bulkhead replacement: Permit and Design complete, bids due February 6
- Energy Performance Contract: Investment Grade Audit in progress; final report due
February 20
- Model Block building demolition (for the OCDC): Bid documents complete and will be
on the street for bidding by January 23
- One Way Street Pairs: Presenting concept for Somerset Street to OCDC Design
Committee on January 15
- Artificial Fishing Reef Permit Renewal: Towns Environmental Engineer continues to
work to address numerous comments and concerns from the reviewing agencies
- Annual street paving: Continue to work with Public Works on street grades and storm
drain re-design

Finance

Finance and Purchasing staff are training on new Purchasing Card program that integrates
Purchasing Card data into the Towns Government Budget Management and Accounting
(GMBA) program to improve vendor information and payment data.
Water/Wastewater Rate Study is being prepared by Finance and Public Works
management. Anticipate presentation to the Mayor and Council in February 2015.
Staff Accountant coordinating with Transportation Division to facilitate selling of Play-ItSafe wrist bands in May and June at five cashier locations.
Payroll Manager prepared and distributed 2014 W-2s and 1099Rs to employees and
retirees.
Data is being prepared for FOP labor/contract negotiations.

Fire/EMS

It was very cold over-night on 01/07-01/08. During the early morning hours of 01/08,
there were 8 fire alarm activation calls (from about 01:24-07:00), related to issues
surrounding the cold weather.
Anticipating increased fire alarm calls and other weather-related incidents for Friday and
over the weekend, an additional crew was called into staff an additional 3-person EMS unit
for Friday, Saturday, and Sunday.
December 2014/2013 call volume analysis and the preliminary call count data for CY2014:
2014
2013
Change from 2013
EMS
168
EMS
136
+32
Fire
77
Fire
50
+27
Total:
245
Total:
186
+59
Preliminary Final Totals for 2014. (Pending complete CY2014 data analysis. The 2013 call
counts are final.)
2014
2013
Change from 2013
EMS
4,552
EMS
4,382
+170
Fire
1,121
Fire
1,126
-5
Total:
5,673
Total:
5,508
+165

Human Resources
Completed annual Health Insurance open enrollment processing.
Coordinated preparations with City Manager for upcoming collective bargaining agreement
negotiation.
Transitioned to new Health Savings Account (HSA) and Flexible Spending Account (FSA)
vendor.
Submitted year-end Federal and State compliance reports.

Department Activity Report


January 20, 2015 Regular Session

Initiated expansive marketing and advertising campaign for seasonal bus driver
recruitment for Transportation Division.
Information Technology

Coordinated Cisco IP Telephony and Radio Communication Integration Demonstration.


Working on RFP for New Phone System.
Working on Land File clean-up.
Working on Electronic Direct Deposit testing.
Coordinating P-Card training and setup.
Assisting with implementation of new Legislative Management software.
Working on Purchasing Level approval review and modifications.
Working with vendor for ONSSI Video Wall Upgrade.
Working with vendor on Network Backup Project.

Planning & Community Development


3205 Philadelphia Avenue Demolition of former Burger King building and redevelop with
slightly larger building consisting of a Burger King and Sub Shop (Application submitted,
plans under review).
25th Street Bayside Redevelopment approved by the Planning Commission. Includes 8
Town Homes, 2 Restaurants and a 108 Unit Hotel (Pending Application for permit).
45th Street Redevelopment Remodel former Shark Restaurant, convert to Retail and add
3 Living Units (Application submitted, plans under review).
7805 Coastal Highway Demolition of former K Coast building and redevelop with new
Restaurant/Retail/Office Building (Scheduled for review by Planning commission).
401 6th Street 6 unit condominium (Application submitted).
2510 Baltimore Avenue Demolition of 63 unit Rivera Hotel and redevelop with new 63
unit Hotel to be part of Crystal Beach (Approved by Planning Commission; pending
application for permit).
16th Street 5 buildings to be demolished and redeveloped with 2 new structures (Hyatt
Place approved by Planning Commission, application for permit pending).
Gold Coast Mall redevelopment
Redevelopment of JRs restaurant on Coastal Highway (replaced with Tokyo Seafood,
application for permit submitted).
Customer Feedback form developed and implemented.
Anticipating receipt of Flood Map Final Letter of Determination. Preparing to move forward
with review of existing ordinance in 4th Q 15.
Reviewing and updating Building, Electrical, Mechanical and Plumbing codes. Anticipate
presentation and adoption of new 2015 Code in 4th Q 15.
Ongoing review of Plumbing procedures, billing and staff training.
Developing a Building Code Education Seminar for local contractors tentatively scheduled in
4th Q 15.
Police
Compiling year-end and OCPD statistics in preparation for the departments Annual Report.
Coordinating seasonal applicant testing for 2015 summer season.
Preparing for Neighborhood Watch Officer of the Year Awards Ceremony on January 30,
2015.

Department Activity Report


January 20, 2015 Regular Session

Public Works
Administration
St. Louis Avenue road closure from N. Division to 1st Street is in effect. Phase 3 project is
progressing on schedule even with the recent poor weather conditions.
PEPCO/DPL contractor installing the new 15 feet deep electric conduit duck bank from 1st to
2nd Street is progressing and it appears this installation will not be detrimental to the
completion of the St. Louis Avenue Project.
Wastewater Treatment Plant Disinfection project is advancing with a December 31, 2015
completion date.
Inlet Boardwalk replacement has commenced and should be completed by the end of the
week.
Airport
DBE plan goals update for FAA projects has been advertised. The comment period is now
open.
Bulk of tree removal Runway 02 is complete. Some grinding and topping of individual
trees remains
Scoping of comprehensive EA moves forward
Grant application package for Runway 14/32 crack-seal nearing submission to MAA
Construction
Work continues in the Little Salisbury neighborhood replacing storm water piping and catch
basins.
Storm water mains and catch basins replaced and all sidewalks and driveways replaced on
Yawl Drive in Montego Bay. Plan to replace street in early Spring.
George & Lynch are making sewer main and lateral repairs in the Little Salisbury
neighborhood as well.
Over the last couple of weeks there have been several water main and water lateral breaks
that had to be repaired.
Working with SHA to relocate a couple of fire hydrants for the ADA ramp project on Coastal
Highway.
Carpenters are replacing all the picket fencing around and on the Boardwalk at the Life
Saving Museum.
Maintenance
Taking down and storing Christmas decorations citywide. Will be completed by mid-week.
Installing Street/Footprint signs from 4th to 27th Street at the head of beach access ramps
on the Boardwalk.
Continuing to prepare for upcoming budget meetings with Budget Manager and the City
Manager.
Ongoing discussions with Park Mobile Co. on implementing pay by phone for the Cale
machines.
Working on various ongoing winter maintenance projects (i.e., signs, dumpsters, roll-offs,
trashcans, judges stands, raffle booths, gates for boat ramp, Cale units, Inlet Lot
equipment, beach equipment, painting as needed; building maintenance as needed) in all
divisions of Public Works Maintenance to be completed and ready for early Spring 2015.
Working on Smoking and Beach Rule signs pending Councils decision.

Department Activity Report


January 20, 2015 Regular Session

Service Center
Working on DOT inspections on buses and trash trucks
Inspecting vehicles requested for replacement in FY16 budget.
Busy maintaining fleet with day to day problems.
Solid Waste

Preparing trash containers for summer season.


Painting the blue 55 gallon trash barrels for bus stops.
Working on getting trucks to Service Center for DOT inspections.
Tagging as many damaged trash containers as possible throughout Town.
Painting and repairing the lids on all 8 yard font end containers that are owned by the
Town.

Transportation
Continue to work with Human Resources on bus driver recruitment efforts and FTA required
programs.
Preparing documents for Finance to submit reimbursement requests to the MTA.
Working on the completion of the Annual Transportation Grant Application
Water
42nd Street Well House reconstruction moving along with masonry starting within the week.
Still working on winter maintenance projects at Water Plants.
Replacing two booster pumps at 136th Street Water Treatment Plant.
Wastewater
Disinfection project going well.
Working on winter maintenance projects.
Plant running within permit limits.
Recreation & Parks
Department-wide
Budget preparation and entry.
Meetings, training, presentations: Coop, Recovery, GIS, OC University, Recreation and
Parks Committee, Beautification Committee, Radio Committee, Telephone Committee, staff
meetings, GIS training, EOC training, OC Recreation Boosters, Supervisors Management
School, Tourism Coordination Group, etc.
Recreation Administration
Began various projects: succession planning, Annual Department Highlights, Department
Facebook page merge, State award submissions, reservation process review.
Strategic Plan Action Agenda updated and continued work on projects.
Winterfest revenue processing (over a half million dollars).
Reservations: 4 condo meetings, 3 other private rentals.
Building Maintenance: HVAC replacement for Community Room, floor stripping and waxing
in community room and lounge, repairs to west gym soccer walls, painting in west gym and
lounge.

Department Activity Report


January 20, 2015 Regular Session

Recreation Programs
Partnered with the Worcester County Health Department to offer a Lifestlye Balance
program to Town employees. Thirteen (13) employees took advantage of this free
program and all benefited from it. A new session will start again in mid-January and we
are hopeful more employees will take advantage of the all the resources the Health
Department is offering to help us improve our health.
Winter Adult and Youth Recreation programs are active with over 1,500 participants.
Ran two mini-camps (soccer and dodgeball) over the holiday school break. Ran 8 birthday
parties in November and December (can only do this as space allows).
Successful community events including Halloween & Pizza with Santa took place at
Northside Park this fall. Both very well attended.
Active Senior Programs Update: Bowling League is well underway with the addition of a
few new business sponsors including The Princess Royal, OC Crabs and The Tap House Bar
& Grille; Senior Christmas Luncheon attracted over 100 participants; Trip to New York City
was well received.
Hired a new Director of Tennis, Rod Dulany, former Executive Director of the USTA Mid
Atlantic, as well as a former Town of Ocean City employee.
Began planning and coordination of Spring/Summer Recreation Programs and working on
the Spring/Summer issue of Splash magazine.
Swing for Youth Golf Tournament in early November sold out and was very successful.
Recreation Supervisor, Al Handy, spotlighted in the December 2014 issue of Parks & Rec
Business.
Golf Operations and Maintenance

Sold out Turkey Trot Tournament on 11/22/14.


Installed four new Point of Sale computers.
Booking golf rounds and events for 2015.
Preparing to attend two golf shows (Philadelphia and New Jersey).
Finalizing golf shop merchandise orders for this Spring.
Preparing for Super Bowl Scramble on 2/1/15.
Gathering information for needed repairs and renovations to Clubhouse.
The weather has not been good for golf but the few nice days we have had have been
busy.
Regular golf course maintenance including preparation for several tournaments, leaf and
debris removal, mowing, edging and bunker maintenance.
Major projects included drainage, filling and sodding the end of #7 fairway, assisting the
clearing at the airport, bunker drainage work on #6 and #12, tree work throughout course,
irrigation winterization, etc.
Completed irrigation consultant Request for Proposal. Proposals were due and received on
January 5th 2015. Made site visits to consultant references. Worked on background
information for irrigation project.
Worked on administrative projects including operating budget, equipment budget fertilizer
and chemical quotes and soil testing and analysis.
Several employees were out for vacations, surgery or sickness.
Joe Perry, Golf Superintendent, has been inducted into the Eastern Shore Golf Hall of
Fame.

Parks
Supported Recreation programs such as flag football, kick ball and soccer by preparing
fields for play, as well as setting up soccer walls weekly for weekend play.
Winterfest set-up, daily maintenance and operation, and currently in the process of
breaking down displays.

Department Activity Report


January 20, 2015 Regular Session

Planted 18 replacement trees for trees that died in park areas around town.
Winterized all irrigation systems throughout the Town (52 areas).
Inspected all playgrounds and completed written reports.
Continued trimming trees and shrubs on Coastal Highway medians.
Worked on Grass Mowing Quote Process for 2015.
Completed the Tree City USA 2014 Application.
Sunset Park excavation of existing materials and the installation of pervious brick pavers.

Risk Management
Filed Motor Vehicle Administration Self-Insurance Program renewal
Provided Analysis of OCPD Workers Compensation claims to Human Resources for FOP
Negotiations
Filed Drug/Alcohol test report with MTA for Transportation
Provided past OSHA reports to MOSH to complete incident investigation involving
subcontractor employee injury
Working on 2014 OSHA documentation for annual reporting
Special Events
Department Tasking
Coordinating department relocation timeline with Convention Center.
Wrap-up report for Winterfest released to City Manager and Mayor and Council.
Further discussion regarding implementation of Labor and Equipment Guidelines requested
by Mayor and Council.
Performed walk-through of new Performing Arts Center with focus on lighting/video/audio.
Proofing Recreation and Parks Splash Program Guide related to Special Events.
New Special Event Tasks

July 4th summer entertainment booked: Janitors for NSP, Reagan Years for Downtown.
Arts Alive applications mailed to prospective vendor list.
Saturday headliner for Springfest confirmed Pat Benatar and Neil Giraldo.
Winterfest teardown begins (tent removal scheduled for 1/12/14).
New designs underway for large downtown event poster locations.
Springfest poster/rack card concepts in development.
Staff discussion of timeline to implement new 2015 event add-ons and Seniors Week
(50+) event assets and promos.

Ongoing Special Event Tasks


Springfest (25th Anniversary) vendor contracts incoming.
New Event for 2015 (50+ seniors).
OCtoberfest improvements (in FY16 budget draft).
Refresh of Winterfest Pavilion (in FY16 budget draft).
Met with The Becker Group on 12/10 to brainstorm concept for WF17 refresh; 12/22
conference call and web-based presentation did not yield a solid concept for design
direction; plans for January site-visit and discussion with designer (these meetings are
simply to help determine design parameters and resources potentially available for
consideration).
New design theme for WF17 has been determined by Special Events staff to alter flow,
increase visual impact, add versatility and additional interactive elements; concept design
TBD (rough proposed to be completed by 2/6 budget meeting).

Department Activity Report


January 20, 2015 Regular Session

10

Primary Meetings
Meeting with Convention Center Director yields better insight into Department relocation
expectations, costs and limitations.
Met with HMRA, Chamber and OceanCity.com to discuss new event concept.
Met with City Manager to discuss Labor & Equipment Guidelines, Department relocation,
revival of Christmas tree sponsorship on Baltimore Avenue, pre-Springfest private event
and OCtoberfest weekend private event.
Private Events Summary
Applications in departmental review process:

Shenanigans 5K (repeat event)


St. Patricks Day Parade (repeat event)
Bonitz/Ritz Wedding (repeat event)
Ravens Beach Bash (repeat event)
OC Bikefest (repeat event)
Beach 5 Sand Soccer (repeat event)

Applications awaiting Council Approval:

Walk MS
Walk for Recovery
Wicomico Winter Festival
Endless Summer Cruisin
Cruisin OC
OC Air Show
Sand Duels
4 on 4 at the Shore
3 v 3 Live
KGBA Tournament Series
Showell 1st Grade Boardwalk Walk
Ocean Games/Swim OC

Applications approved by Council, awaiting payment and permit:


Komen 5K
Ride for the Feast
OC Marathon
Permitted Events:
Blessing of the Waters
Tourism
Received notice that the Tourism Department will receive a $362,603 State Tourism Grant
in 2015. The required Grant Agreement and Marketing Plan have been submitted to the
Maryland Office of Tourism Development. Reimbursement paperwork will be submitted in
the coming weeks.
The regional sports marketing agreement Ocean City has with Wicomico County has been
amended to include Worcester County. It was reviewed by the City Solicitor as well as
Wicomicos legal team and forwarded to Worcester County.

Department Activity Report


January 20, 2015 Regular Session

11

TAB has recommended funding of two requests one for the return of TEAM Productions
free events including beach fireworks, laser shows, fireworks at Sundaes in the Park, the
Sandfest event, and OCtoberfest. The second request is for Bikefest. Both
recommendations will be presented to the Mayor and Council at an upcoming meeting.

REGULAR SESSION -MAYOR AND CITY COUNCIL


TUESDAY, JANUARY 20, 2015
12 COMMENTS FROM MAYOR AND CITY COUNCIL

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