Académique Documents
Professionnel Documents
Culture Documents
REGULARSESSION
Tuesday,January20,20156:00P.M.
AGENDA
1.
CALLTOORDER
2.
PRAYERANDPLEDGE
3.
APPROVALOFMINUTES
A. OrganizationalMeetingofNovember6,2014
B. RegularSession#1datedJanuary5,2015
C. WorkSessiondatedJanuary13,2015
4.
ITEMSPRESENTEDBYTHEMAYORANDCITYCOUNCIL
A. PresentationofOceanCityUniversityDiplomas
B. StandingCommitteeReports
5.
CONSENTAGENDA
A. PrivateEventApprovalRequestforWalkMSApril11,2015
B. PrivateEventApprovalRequestforWalk/RunforRecoverySeptember 12,2015
6.
MISCELLANEOUS REPORTSANDPRESENTATIONS
A. AtlanticGeneralHospitalAnnualReportpresentedbyMichaelFranklin,President/CEO
7.
PUBLICHEARINGS
8.
ITEMSREFERREDTOANDPRESENTATIONSFROMTHECITYMANAGERANDSTAFF
A. RequestforPermissiontoSolicitBidsforVehicleVendingFranchisepresentedbyCityClerk
B. SmokingontheBeachandBoardwalkContinuedPolicyDiscussionpresentedbyCityManager
9.
ITEMSREFERREDTOANDPRESENTATIONSFROMTHECITYSOLICITOR
A. SecondReadingOrdinance20151toAmendSection58,EntitledOffensesandMiscellaneous
Provisions(TrespassEnforcementAuthorizationProgramsignspurchasedbytheparticipant
willbeplacedbytheparticipantnotthecity)
B. FirstReadingOrdinancetoAdoptFY15BudgetAmendment#1
C. ResolutionEstablishingaTaskForcetoStudyIssuesRegardingBoardwalkRegulation
10.
COMMENTSFROMTHEPUBLIC
Any person who may wish to speak on any matter at the Regular Session may be heard during
CommentsfromthePublicforaperiodoffive(5)minutesorsuchtimeasmaybedeemedappropriate
bytheCouncilPresident.Anyonewishingtobeheardshallstatetheirname,addressandthesubject
onwhichheorshewishestospeak.
11.
COMMENTSFROMTHECITYMANAGER
A. ReviewoftentativeworksessionagendaforFebruary10,2015
B. DepartmentActivityReport
12.
COMMENTSFROMTHEMAYORANDCITYCOUNCIL
13.
ADJOURN
MEMORANDUM
TO:
FROM:
DATE:
RE:
Join us in congratulating the 2015 graduating class of Ocean City University. Twelve
students meet requirements to receive a bachelors degree in Municipal Citizenship. Five
others are receiving a masters degree for completing Ocean City University and the
Citizens Police Academy. Six are receiving a doctorate degree for completing Ocean City
University, the Citizens Police Academy and the Community Emergency Response Team
program.
Ocean City University began in September 2004 with a graduating class of 17. Including
this evenings students, a total of 259 degrees have been awarded through this brilliant
public education program developed by Kathy Mathias. Her love of education and
dedication to public service continues to enrich individual and community life.
2015Graduates
BachelorsDegree
OceanCityUniversity
JohnBerninger
DebraHeft
DebraL.Howe
JoeLieb
JoeMoran
MichaelJ.Sevier
LouisaSpock
StephenSpock
ShirleyStetser
RonaldStetser
BarbaraA.Wachter
DonaldK.Wand
MasterDegree
OceanCityUniversityandCitizensPoliceAcademy
StephanieGamm
DebraL.Howe
MichaelJ.Sevier
LouisaSpock
StephenSpock
DoctorateDegree
OceanCityUniversity,CitizensPoliceAcademyandCERT
StephanieGamm
DebraL.Howe
PhilipReid
MichaelJ.Sevier
LouisaSpock
StephenSpock
TRANSPORTATIONCOMMITTEE
MEETINGMINUTES
JANUARY6,2015
1. CalltoOrder:Themeetingwascalledtoorderat9:00aminthePublicWorksAdministration
ConferenceRoom.PresentwereCouncilmemberMaryKnight,CouncilmemberTonyDeLuca,City
ManagerDavidRecor,CouncilmemberDennisDare,MayorRickMeehan,GeorgeThornes,JimParsons,
HalAdkins,TerryMcGean,JennieKnapp,ZackHoopesandJoanneShriner
2. NextBusPresentation:TomNoyesfromNextBusdidapresentationontheNextBussystemanda
demonstrationoftheinformationthatthebusriderwouldhaveaccesstowiththeuseofthissystem.
Healsodemonstratedthebackendreportinginthesystemformanagementsuse;andanoverviewof
othertransitagenciesthatutilizetheNextBussoftware.
3. FacilityRehabilitation:Thereareapproximately$90,000worthoffacilitymaintenancerepairsthat
needtobedonefortheParkandRideandNorthEndTransitCenter.TheTownhasrequestedfunds
fromMTAfortwoyearsinarowtoperformthesenecessarymaintenanceitemsandbeendeniedby
MTA.PerJenniethereisfundingthroughfundbalancetocovertheseexpenses.
CouncilmemberTonyDeLucaaskedwhyfacilitymaintenancehadnotbeenbudgetedinprioryearsto
covertheseexpenses.TherehavebeenminimalfundsbudgetedintheTownofOceanCitybudgetin
prioryearstocoverfacilitymaintenanceexpensesduetothefactthatwehadrequestedfundingfrom
MTAandassumeditwouldbefundedbutitwasnot.
4. Greyhound:HalAdkinsmadeallcommitteemembersawarethatGreyhoundwasnotgoingtorenew
theircontractattheParkNRide;reallyhasnoeffectonthecityortheParkNRidefacilities.
5. OverviewofmeetingwithUnitedWorkandTravel:RecruitingbusdriversthroughH2Bprogram
wouldbeEnglishspeakingEuropeandrivers.GuyAyreshadnoobjectionstoprogramafterthe
meetingnordidWayneEvansorEricLagstrom.Withthisprogram,employeesarerequiredtoworka
minimumof32hoursaweek.Theannualcostoftheprogramis$10,000plus$200to$300perdriver.
Onceadrivercommitstothisprogramhecannotleavetheprogram.Inordertoparticipateinthis
programyoufirstmustobtaintherateofpayforthispositionwhichissetbyUSDepartmentofLabor;
WayneEvansandGeorgeThorneshavealreadyinitiatedthepaperworktoobtainthelaborrate.Itis
alsorequiredthatyouestablishaneedwiththeUSDepartmentofLabor;thisprocesshasbeenstarted
aswellbyWayneEvansandGeorgeThornes.
MayorMeehanrecommendedthatwecontinuetopursuethisoptionfordriverrecruitment.
CouncilmemberMaryKnightmotionedtocontinueforwardwiththisprocess;motionsecondedby
TonyDeLuca;votewasunanimous.CommitteerequestedareportbackfromGeorgeThornesand
WayneEvansastowherewestandwiththisprocess.
6. Adjournment:MotiontoadjourntoClosedSessionat10:45
meals. Motorcoach companies have indicated they would not be opposed to this as long
as they would not incur any additional fees. Both the HMRA and CVB members have
indicated support. Todd Ferrante made a motion, seconded by Brett Wolf, to recommend
the Mayor and Council review and consider extending the permit process year-round.
The vote was unanimous.
Updates from other Departments & Organizations
Convention Center
Larry Noccolino reported that he is continuing to speak with promoters to book concerts
in the Performing Arts Center. Everyone is looking forward to Saturday night for the
Grand Opening of the Performing Arts Center and he urged everyone to spread the word
about the event.
Chamber of Commerce
Melanie announced that the 2015 vacation guides have arrived. The chamber will
distribute guides at a show in Harrisburg in February, and Scott Lenox has already started
to distribute them at the trade shows he attends as part of his Fish in O.C. partnership
with the Town. She also gave out chamber event cards. Melanie announced that the
Hospitality Training Program has been developed in coordination with Wor-Wic
Community College, the chamber, and the HMRA through EARN Maryland. This is a
four-day training program scheduled for January 27-28 and February 2-3, and is designed
to empower supervisors. The course will instruct participants on how to master
managing a staff, create a positive work culture and more. Sessions will take place at the
Dunes Manor Hotel. Melanie also announced The Taste of the Eastern Shore legislative
reception will be held on February 19. February 13 is Tourism Day in Annapolis. On
February 11, the chamber will be meeting with local legislators in Annapolis to talk about
priorities.
HMRA
Susan reported that the HMRAs dinner meeting will be held next Thursday at the Dunes
Manor and Donna Abbott will be the speaker. HMRA is currently redesigning their
website. Their next Beer Talk and Tasting will be held on January 26. HMRA has
partnered with shorecraftbeer.com, invited all the breweries, and the public, to provide
and educate on craft beer. Susan also distributed trade show registration cards. Mr.
Hotel Impossible, Anthony Melchiorri, will be the keynote speaker at the trade show.
EDC
Michael James reported that the next EDC meeting will be held at the Princess Royale on
February 4. He said the December EDC event at the Performing Arts Center went very
well.
OCDC
Todd Ferrante reported OCDC has been awarded three state grants to continue their
faade program and for decorative lighting on St. Louis Avenue. They have 170 faade
projects underway. The concrete base has been poured on 62nd Street for the dolphin
sculpture. They will announce an installation date in the future. They will be starting their
seasonal housing process at the end of January. In February, the OCDC will be
celebrating its 15th Anniversary.
Maryland Tourism Development Board
Greg Shockley reported that the Maryland state budget was cut by $400 million, which
resulted in the state tourism budget being cut by $1 million. This will impact the total
amount of grants local jurisdictions receive.
Tourism Department
Donna Abbott reported that the Tourism Strategic Plan is moving along. Lyle Sumek is
currently working on updates to the draft that he had presented in November to the
Tourism Commission. Donna expects to receive the updated draft sometime next week
and will bring it before the Tourism Commission in February. Larry and Donna are
working with MGH on a microsite for the Performing Arts Center. We are currently
working on an events sheet that we provide every year. Our Sports Marketing
Agreement with Wicomico County is continuing and has been amended to include
Worcester County. It is now in the hands of Worcester for their review. We secured the
return of USSSA Girls World Softball Series for July. Donna also shared some website
stats for the holidays including that our newly designed holidays landing page had over
22,000 page views since October, which was a 62 percent increase compared to 2013.
Winterfest and New Years Eve fireworks were the top viewed events on ococean.com.
Special Events
Frank Miller reported that the 22nd Annual Winterfest of Lights went extremely well this
year. Attendance was over 111,000 and it brought in $557,000 in revenue. That amount
is up $79,000 from 2013. Fireworks at Northside Park have become a very popular part
of New Years Eve. Approximately 3,000 people gathered for the fireworks. Frank and
his team would like to slowly transition it into a full New Years Eve celebration with
entertainment, etc. Springfest entertainment for Saturday night has been finalized with a
Pat Benatar performance.
Metrics
Councilman Dare shared his thoughts about the Demoflush formula used to estimate
population numbers in Ocean City and how it has been around for 40 years. Since that
time, there have been a number of improvements made in plumbing fixtures as well as in
the wastewater treatment plant itself and that the formula is outdated and inaccurate. He
suggested the metrics report that Donna Abbott does each month is a great source of
information and that Demoflush should no longer be used as a measurement. Todd made
a motion to recommend the Mayor and Council consider a more modern formula/method,
to replace Demoflush. Michael James seconded motion. The vote was unanimous.
Todd Ferrante made a motion to go into a short closed session. Michael James seconded.
The meeting adjourned at 4 p.m. The next Tourism Commission meeting will be held on
February 9 at 3 p.m. in Room 214 at the Convention Center.
1.
Call to Order: The meeting was called to order at 4:05 p.m. at Northside Park.
Present were Councilman Lloyd Martin, Councilman Dennis Dare, Councilman
Wayne Hartman, Kate Gaddis, Frank Miller, Calvin Ginnavan, Lisa Mitchell and
Susan Petito. Guests included Robert Moose Holland, JoAnne Shriner and
Zack Hoopes. Norma Simmons was also in attendance.
2.
3.
Update on Beach Play Equipment: Susan reported that she had received a $1,000
donation from Shenanigans Irish Pub and a $1,000 donation from the Shoreham
Hotel to support the purchase of additional beach play equipment. She shared
several play options to the Committee with pricing. Councilman Wayne Hartman
recommended that Department staff set up a meeting with the OCDC, the
Boardwalk Development Committee and the Downtown Association to solicit
support and funding. Susan will look into grant opportunities. After discussion,
Councilman Dennis Dare asked Susan to continue researching structures that are
cost-effective and appropriate for use on the beach.
4. Update on NSP SUP Rental Franchise: Councilman Dare asked for an update on
how the SUP Rental Franchise did after the first year of business. Susan reported
it went really well and Best Aquatics was very easy to work with and they plan on
implementing new programs this summer to boost business. Our 2015
Spring/Summer Splash will promote them which should help. Susan stated that
the only issue that arose during the summer was concern from neighbors about
patrons infringing on the nearby wetlands. Best Aquatics was very proactive in
educating their customers to address this concern. As not all kayakers and
paddleboarders using the Northside Park launch area are renters, Parks will erect a
sign at the launch area this season so that other users are also aware that they
should not enter the wetlands.
5.
6.
Other Business: Sunset Park: Calvin Ginnavan reported that the paving has been
completed as of 1-13-2015 and presented photos of the finished work.
Play It Safe Wristbands: Susan reported that Hal Adkins met with the Play It Safe
Committee and other City Representatives to address the directive regarding the
new procedure for purchasing Play it Safe Wristbands. Kate Gaddis reported that,
during that meeting, it was determined that those who purchase a ticket and are,
ultimately, not eligible to receive a wristband would be able to return their ticket
for a refund. The Recreation and Parks Committee members did not agree and,
after discussion, Councilman Hartman made a motion that it be recommended to
the Council that tickets be non-refundable. Councilman Martin seconded the
motion. The item will be moved to Council for discussion.
Dolphin Statue: Susan reported that the base for the statue has been set at the OC
Tennis Center. Councilman Dare reported that the OCDC is celebrating their 15th
Anniversary and wants to hold a celebration which may include the installation of
the statue.
8.
9.
10.
The next meeting is scheduled for February 24th, 2015 at 4:00 p.m. at Northside
Park.
TOWN OF
TO:
THRU:
FROM:
RE:
DATE:
Agenda Item #
5A
Council Meeting
ISSUE(S):
SUMMARY:
FISCAL IMPACT:
RECOMMENDATION:
ALTERNATIVES:
RESPONSIBLE STAFF:
COORDINATED WITH:
All appropriate departmental staff has reviewed and the event has
been coordinated with Public Works.
ATTACHMENT(S):
1)
2)
3)
4)
April
Sun
Mon
Tue
Wed
1
Thu
2
Fri
3
PE - Good Friday
Crosswalk
10
12
13
14
15
16
17
19
20
21
22
23
26
27
28
29
30
PE Easter Sunday
Sunrise Service
PE Komen
PE MD Intl Kite
Expo
24
PE MD Intl Kite
Expo
Sat
4
11
PE MS Walk TENTATIVE
18
25
PE Boardwalkin
for Pets
PE MD Intl Kite
Expo
2015
New Event: No
Date Returned from All Departments: November 17, 2014 Private Event Fees:
$275.00
$654.90
$929.90
Things to Note:
This is a fundraiser that raises money for Multiple Sclerosis research, programs and services for the 10,000
Marylanders with MS.
The event organizer provides a light breakfast before the walk and a lunch when participants finish.
Set-up of the event takes place the day before the event from 10 am until 5 pm, and on the morning of the
event from 6 am until 8 am.
The event organizer sets-up two (2) tents and a stage with DJ equipment.
The event takes place from 9:00 a.m. until 2:00 p.m.
Clean up and breakdown of the event site takes place after the event ends, and will be complete by 3 pm.
The start/finish location is on the Boardwalk at Worcester Street. The participants walk north to 19th St.,
where there will be a rest stop with drinks and snacks. The participants then turn around and walk back to
Worcester Street.
The event organizer requests 350 parking spaces in the Inlet. The participants pay for the spaces, the event
organizer just wants a reserved section for their participants.
The event organizer requests use of city traffic cones to reserve spaces in the Inlet. The event organizer
shall also use cones to redirect traffic during actual event.
The event organizer requests the use of public restrooms on the Boardwalk at Worcester Street and 9 th
Street.
Expected number of participants is 800.
Expected number of volunteers is 50.
Comments from Department Representatives:
OCPD Will notify shift.
PUBLIC WORKS Will section off the Inlet Parking Lot from Row AA thru D with cones and also
provide enough cones to direct traffic around event area. Billable Town Asset and Support as follows:
120 traffic cones for two (2) days, two (2) maintenance staff and one (1) supervisor for a total of $654.90.
RISK MANAGEMENT Insurance Certificate must be obtained prior to the event. Hold harmless clause
signed.
REC. & PARKS Tents cannot be staked in the Inlet Lot.
FIRE MARSHAL An on-duty EMS crew will be provided for this event with the understanding that, in
the event of an emergency, the unit may be dispatched to another location. If they want a dedicated crew,
there will be a fee associated with the service. A permit for the use of tents must be obtained from the
Office of the Fire Marshal.
EMERGENCY SERVICES, TRANSPORTATION, OCCC, OCBP and TOURISM No comments,
concerns or costs.
DRAFT
TownofOceanCity
Event: WALKMS
AssetRateScheduleEvents
AttachmentA
StartDate: Friday,April10,2015
EndDate: Saturday,April11,2015
Update:8/12/14
PERDAY/TASK
AssetDescription
STATICHARDWARE/EQUIP.
DepartmentofPublicWorks
TrafficCone(/day)
PrevCost
TOCCost
Cost/Hour
O/TRate
#ofHours
#OTHours
$ 2.00 $2.00
2.00
M&CC%
Change
ExtendedCost
$
120.00 $480.00
$480.00
ACTIVEHARDWARE/EQUIP.
DepartmentofPublicWorks
PickupTruck/Operator
$42.21 $63.32
2.00
$84.42
$84.42
LABORPOSITIONS
DepartmentofPublicWorks
MaintenanceStaff
Supervisor
$27.21 $40.82
$36.06 $54.09
2.00
1.00
$54.42
$36.06
$54.42
$36.06
$
$
Expaination/Description
$654.90
TOTALRAWCOST
M&CCMANDATEDCHANGE
TOTALCONVEYEDCOST
$654.90
$
OCPDandOCVFDassetsshallbeprovidedseparatelyandonacasebycasebasis.
AvailabilityofAssetsisnotgaraunteedandsubjecttochangewithoutnotice.
TownofOceanCityneedsshalltakepriorityasrelatedtouseofTownassets.
TownofOceanCityConfidential
1/14/2015
Page1
TOWN OF
TO:
THRU:
FROM:
RE:
DATE:
Agenda Item #
5B
Council Meeting
ISSUE(S):
Laura Puckett for the Atlantic Club would like to hold The Atlantic
Clubs 4th Annual Walk/Run for Recovery on the Boardwalk from
South 1st Street to 27th Street, Saturday, September 12, 2015 from
8-11 am.
SUMMARY:
This 5-mile walk/run starts on the Boardwalk between the Life Saving
Museum and Trimpers. Participants run north to 27th Street, then
return to South 1st Street.
The applicant requested three (3) Inlet Lot parking passes, and the
Department of Public Works shall provide if Council approves. Nothing
else was requested from the Town of Ocean City; however,
depending on the number of participants, the Office of the Fire
Marshal may provide a non-committed standby EMS crew. All other
departments have no comments or concerns.
FISCAL IMPACT:
RECOMMENDATION:
ALTERNATIVES:
RESPONSIBLE STAFF:
COORDINATED WITH:
All appropriate departmental staff has reviewed and the event has
been coordinated with the Department of Public Works and the Office
of the Fire Marshal.
ATTACHMENT(S):
1)
2)
3)
4)
Calendar
Cover
Application
Layout
September
Sun
Mon
Tue
Wed
Thu
Fri
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
PE Bikefest TENTATIVE
Sunfest
PE Sunfest Kite
Fest
PE Treasure Hunt
on the Beach TENTATIVE
PE Bikefest TENTATIVE
Sunfest
PE Sunfest Kite
Fest
PE 911 Parade of
Brothers
PE Bikefest TENTATIVE
Sunfest
PE Sunfest Kite
Fest
Sat
PE Atlantic Clubs
Walk/Run for
Recovery TENTATIVE
PE Bikefest TENTATIVE
Sunfest
PE Sunfest Kite
Fest
PE Pigs on the
Beach
PE Treasure Hunt
on the Beach TENTATIVE
2015
New Event: No
Things to Note:
This event is a five (5) mile walk/run on the Boardwalk beginning at South 1st Street, continuing to 27th Street, and
then returning to South 1st Street.
The start/finish area is on the Boardwalk between the Life Saving Museum and Trimpers, from the top to the bottom
of the slope.
Set-up takes place on the day of the event, from 6-8 am. Set-up includes placing chairs, tables, supplies and
equipment on the south end of the Boardwalk.
Registration takes place on the day of the event, beginning at 7 am.
The event takes place from 8-11 am.
Clean-up follows the conclusion of the race, from 11 am until 12 noon.
The event organizer requests approval to provide entertainment in the form of a DJ with a PA system on the south end
of the Boardwalk.
The event organizer requests three (3) parking passes to unload and load the above mentioned supplies.
The event organizer shall provide one to two (1-2) first aid stations with volunteer nurses.
The event will take place rain or shine.
The event organizer shall supply waste receptacles at the registration area and dispose of all trash.
The event organizer shall provide participation prizes and awards.
Expected number of participants is 100-500.
Expected number of spectators is 20.
PUBLIC WORKS Will provide the event organizer with three (3) Inlet Parking Lot Passes. No issues with granting
approval of this on-going event.
RISK MANAGEMENT Insurance Certificate to be obtained and submitted naming TOC/M&CC as additional
insured and certificate holder. Hold harmless agreement signed.
OCPD Will notify the appropriate shifts and have them check on the event from the shift level.
FIRE MARSHAL Requests a more exact number of participants two (2) weeks prior to the event.
REC & PARKS, OCBP, EMERGENCY SERVICES, TOURISM, TRANSPORTATION, and OCCC No comments,
concerns or costs.
TOWN OF
TO:
FROM:
RE:
DATE:
Agenda Item #
6A
Council Meeting
ISSUE(S):
SUMMARY:
FISCAL IMPACT:
None
RECOMMENDATION:
Not applicable
ALTERNATIVES:
Not applicable
RESPONSIBLE STAFF:
Not applicable
COORDINATED WITH:
Not applicable
ATTACHMENT(S):
PowerPoint presentation
.
-L
(\~
A
_ T_.L
GE N
A~
F R AL
T.._I_C
H OS P I T A L
care .g1vers
Our Vision:
To be the leader in caring for people and advancing health
for the residents of and visitors to our community.
Our Mission:
To create a coordinated care delivery system that will
provide access to quality care, personalized service and
education to improve individual and community health.
Hospitals a nd
Care Systems of
the Future
September 2011
'!~
American Hospital
Association
\c c "'''halth
( urltl n uth
( nnrdm.lh n n
I~
American Hospital
Association
Orgtmlw llon:
/Jura:
l:.vldcnce-bonl.'d can:jllltlcnl foc:us
Care tmtnug.cmcnt di~sefocus
Hospilol procc"
Improvement
cro..-funclional
K'I'Vk~
Physician c:ngQgemenl
>hariflll
WHOLE PERSON
Datu:
Orgaalzntlon:
lntqmion of elinicL
financial dala
~~=:."f=nt -
~~~~
lNVtlllatltm:
HEALTHY COMMUNITIES
Cure:
Data:
Orgmrlzatlou:
lntosnle with
communhy ><rvkes
Address social fac:ton
l'oplllation analylics,
macro
Ncar-complete
community health
.. Meta\~re1 lnc.!ss"
e rnpowcr
community
Enw ""' total
dollli>ll2
consumers
Loosely coupll.'d"
OfSIJllullons
838383
83 ~ 83
83
Coordinated
Quality
Care
ATLANTIC GENERAL
2020 VISION
MISSION
To create a coordinated care delivery
system that will provide access to quality
care, personalized service and education to
improve individual and community health.
TOWN OF
TO:
THRU:
FROM:
RE:
DATE:
Agenda Item #
8A
Council Meeting
ISSUE(S):
SUMMARY:
On December 10, 2014, Ron Bright of Popsy Pop, Inc. advised that
he will not fulfill the 4-year term of his Vehicle Vending Agreement
which expires December 2016 (see attached email). Over the
phone, he explained that he has no one to operate in this area.
Since then, he defaulted on his January 1, 2015 payment.
FISCAL IMPACT:
RECOMMENDATION:
ALTERNATIVES:
Do not re-bid.
RESPONSIBLE STAFF:
COORDINATED WITH:
Not applicable
ATTACHMENT(S):
Kelly Allmond
From:
Sent:
To:
Subject:
Hi Kelly,
Due to several unforeseen obstacles, Popsy Pop will not be able to participate in the Ocean City Md. ice cream
concession in 2015.
Thanks for everything and please let me know if you need any additional information,
Ron Bright
From: Kelly Allmond [mailto:KAllmond@oceancitymd.gov]
Sent: Tuesday, December 09, 2014 4:03 PM
To: 'ronbright@popsypop.net'
Subject: Vehicle Vending Franchise
Ron
So sorry to cut our conversation short yesterday. Please dont hesitate to call me again, but I think its
best for you to email me your intent for the 2015 Vehicle Vending Franchise so I can convey it to the
MCC.
Thanks so much,
Kelly Allmond
410-289-8842
Bid Notice
Vehicle Vending Franchise
The Mayor and Council for the Town of Ocean City is accepting sealed bids for the Vehicle Vending Franchise.
Eligible bids must meet the criteria set forth in the Vehicle Vending Franchise Ordinance found in the Code for
the Town of Ocean City. A copy of this ordinance is included in the bid packet.
Bid Packets are available for download at www.oceancitymd.gov. The highest bidder shall be granted the
exclusive and sole right to sell prepared food, from a motorized vehicle on certain public streets within
municipal limits. The term of the franchise shall be for four years. There shall be only one franchise and one
franchise operator. Such franchise and operator are limited to a maximum of six (6) trucks or vehicles, which
must be motorized and must meet all standards of the State Health Department.
All bids shall contain the following:
1. A cashiers or certified check in the amount of eighty percent (80%) of the first years bid amount;
2. A signed statement from the Operator authorizing the Mayor and Council to make inquiry of personal
background to determine financial and credit worthiness.
The successful bidder shall obtain, at the operators own expense, comprehensive automobile liability
insurance coverage pursuant to the Vehicle Vending Franchise Ordinance. Such insurance coverage shall
name the Mayor and City Council as additional insured, and a certificate of insurance evidencing such
coverage shall be furnished to the Mayor and City Council by the operator and be approved by the City Clerk
of Ocean City before the operator engages in the selling of food items from any public ways.
The City Manager must receive your bid by Monday, February 9, 2015 at 11:00 p.m. Late bids are subject to
rejection. Address your bid to: City Managers Office - VEHICLE VENDING BID, Town of Ocean City, 301 N.
Baltimore Avenue, Ocean City, Maryland 21842.
Should you have any questions, please contact City Clerk Kelly Allmond at 410-289-8842 for questions.
FINANCIAL HISTORY
The source of my funds for the initial franchise payment tended herewith is as follows:
CREDIT REFERENCE #1
FULL NAME
ADDRESS
PHONE NUMBER
EMAIL ADDRESS
CREDIT REFERENCE #2
FULL NAME
ADDRESS
PHONE NUMBER
EMAIL ADDRESS
BANK REFERENCE
FULL NAME
ADDRESS
PHONE NUMBER
EMAIL ADDRESS
AFFIDAVIT
I do hereby agree to and authorize the Mayor and City Council of Ocean City to make inquiry of my personal
background, financial and credit worthiness; and my credit report; by my signature hereto, I do hereby authorize
and empower those listed above as credit references and bank reference to release unto Mayor and City Council of
Ocean City any information pertaining to my personal background, financial and credit worthiness and for the
Mayor and City Council to obtain a copy of my credit report; and,
I do hereby certify that this BID has been arrived at independently, without consultation, communication, or
agreement as to any matter relating to this BID with any other bidder or competitor; and
I do hereby certify that there are no other persons financially interested, direct or indirect, in this BID, except:
____________________________________________________
Name
_________________________________________________
Signature
____________________________________________________
Name
_________________________________________________
Signature
I do hereby solemnly declare (or I hereby affirm) under penalties of perjury that the information and statement
above are true and correct to my knowledge and belief.
___________________________________________________
Print Name
________________________________________________
Signature
___________________________________________________
Address
________________________________________________
Telephone
PARTIICODEOFORDINANCES
Chapter39FRANCHISES
ARTICLEVII.VEHICLEVENDING
ARTICLE VII. VEHICLE VENDING [55]
Sec. 39-501. - Title.
Sec. 39-502. - Definitions.
Sec. 39-503. - Violations and penalties.
Sec. 39-504. - System established; franchise conditions; award of franchise.
Sec. 39-505. - Insurance.
Sec. 39-506. - Termination of franchise; revocation of franchise.
Sec. 39-507. - Prohibited acts.
For the franchise operator or any of his employees to vend during the hours of 10:00 p.m. to 10:00 a.m.
of the following day or to vend from Coastal Highway, Baltimore Avenue, Philadelphia Avenue, Atlantic
Avenue(beach and boardwalk) or east of Baltimore Avenue from 27th Street south to the Inlet.
b.
Vending shall be prohibited from 10:00 p.m. to 10:00 a.m. the following day.
c.
(3) The operator shall be permitted to vend, at retail, prepared food and beverage items, excluding alcoholic
beverages. He shall not be permitted to vend non-food items.
OceanCity,Maryland,CodeofOrdinances
Page1
PARTIICODEOFORDINANCES
Chapter39FRANCHISES
ARTICLEVII.VEHICLEVENDING
(4) The franchise shall not be assigned without the prior written permission of the Mayor and City Council.
(5) Bidding process.
a.
The bidding process shall be by sealed bid. Each bid shall be accompanied by a cashier's or certified
check in the amount of 80 percent of the first year's annual bid price. All bids shall be presented to the
Mayor and City Council by 1:00 p.m. on the first Tuesday work session in February of each bid year.
Bids shall be opened at the first Tuesday work session in February and shall be awarded to the highest
bidder, except that, should the Council determine that there are irregularities in such bidding, the
Council may reject such bids as it deems appropriate and postpone the awarding of bids if it so desires.
In the event of tie bids, the first in time received shall be deemed the successful bids.
b.
Each sealed bid shall be presented in the form and the successful bidder at a public auction shall
present the form, as follows:
1.
$____________ per year, for a total of $____________ for the four-year term of the franchise.
2.
The source of my funds for the initial franchise payment tendered herewith is as follows:
i.
Credit references: (applicant shall list at least two with full names, addresses, telephone
number and contact person).
ii.
Bank reference: (applicant shall list at least one with full name, address, telephone number
and contact person).
3.
I do hereby agree to and authorize Mayor and City Council of Ocean City to make inquiry of my
personal background, financial, credit worthiness and my credit report; and by my signature
hereto. I do hereby authorize and empower those listed as credit references and bank references
to release to the Mayor and City Council of Ocean City any information pertaining to my personal
background, financial and credit worthiness, and for the Mayor and City Council of Ocean City to
obtain a copy of my credit report.
4.
I do hereby certify that this BID has been arrived at independently, without consultation,
communication, or agreement as to any matter relating to this BID with any other Bidder or with
any competitor.
5.
I do hereby certify that there are not other persons financially interested, direct or indirect, in this
BID, except as fully disclosed and permitted by this chapter of the Code of Ocean City. (All
persons must sign (7)).
6.
I do hereby solemnly declare (or I hereby affirm) under penalties of perjury that the information
and statement above made are true and correct to my knowledge and belief, and by affixing my
signature hereto, I do personally guarantee all the terms and conditions of the franchise.
7. "_____
(Namehandwritten)
(6)
_____
(signature)"
(7) The payment of the franchise fees shall be as follows: The remaining 20 percent of the first year's franchise
fee shall be paid by June 30. Thereafter, in the subsequent years of the franchise term, 80 percent of the
annual franchise fee shall be paid on or before January 1, with the remaining 20 percent of the annual
franchise fee being paid on or before June 30 of each year.
(8) The franchise operator shall be permitted to play amplified music at a level not to exceed 65 dB(A).
(Code 1972, 100-3; Ord. No. 1994-28, 1-3-1995; Ord. No. 1996-23, 10-21-1996; Ord. No. 1999-2, 2-23-1999;
Ord. No. 2003-4, 2-3-2003; Ord. No. 2006-21, 8-21-2006)
OceanCity,Maryland,CodeofOrdinances
Page2
PARTIICODEOFORDINANCES
Chapter39FRANCHISES
ARTICLEVII.VEHICLEVENDING
Sec. 39-505. - Insurance.
For the protection of the public and the Mayor and City Council, the operator must obtain, at the operator's own
expense, comprehensive automobile liability insurance coverage in at least the amount of $1,000,000.00 per person
and $2,000,000.00 per occurrence for bodily injury and $200,000.00 for property damage and comprehensive general
liability insurance, with a combined single limit of $2,000,000.00 for both bodily injury and property damage, which
shall include product liability insurance in the amount of at least $1,000,000.00. Such insurance coverage shall name
the Mayor and City Council as additional insured, and a certificate of insurance evidencing such coverage shall be
furnished the Mayor and City Council by the operator and be approved by the City Clerk of Ocean City before the
operator engages in the selling of food items from any public ways.
(Code 1972, 100-3.1; Ord. No. 1996-23, 10-21-1996)
FOOTNOTE(S):
(55)
Cross reference Businesses, ch. 14; traffic and vehicles, ch. 90. (Back)
OceanCity,Maryland,CodeofOrdinances
Page3
TOWNOFOCEANCITY
20132016VEHICLEVENDING
FRANCHISEAGREEMENT
THISFRANCHISEAGREEMENTmadethis__dayof________,2013byandbetweentheMayor
andcityCouncilofOceanCity,aMarylandMunicipalCorporation,hereinaftercalledandreferred
toasCityand,hereinaftercalledandreferredtoasOperator.
WITNESSED:
Thatforandinconsiderationofthepremises,andoftherightshereinthisagreementgranted,and
ofthesumsofmoneyhereinthisagreementstated,theCityandtheOperatordohereby
covenantandagreeasfollows:
THATtheCityagrees:
1.
Thattheoperatorshallhavetherighttooperateavehiclevendingbusinesssubjecttothe
termsandconditionhereinafterstated,onthepublicstreetsforatermcommencingwith
thedatehereofandterminatingonthe
2.
ThatsolongastheOperatorperformsashereinstatedandpaysthesumshereinafterin
thisagreementspecifiedwhensaidsumsaredueandconductshisbusinessinaccordance
withthetermsofthisFranchiseAgreementandinaccordancewiththeprovisionsof
Chapter39,ArticleVII,oftheCodeoftheTownofOceanCity(saidChapter39herebybeing
incorporatedbyreference),theCitywillnotgranttherighttooperateaVehicleVending
Franchiseonthepublicstreetstoanotheroperator.
3.
ThattheCityacknowledgesreceiptofthesumof$fromtheOperator,which
sumrepresents80%ofthefirstannualFranchisefee.
THATtheOperatoragrees:
1. Topaytheannualbidpriceasfollows:80%ofthefirstannualfeebeingheretoforepaid
andtheremaining20%tobepaidonorbeforethereafterfortheremainingyearsof
thetermofthisagreementtheannualfeewillbepaidbypayingtotheCity80%ofsaid
annualfeebyJanuary1stoftheyearpriortothenextsummerseason,andtheremaining
20%onorbeforeJune30th.TheOperatoragreestopaytheannualfranchisefeeof$
atthetimesaforesaidandtopaythetotalsumof$ininstallmentsas
aforesaid,forthefour(4)yeartermofthisagreement.
2. TocomplywithalltheprovisionsandconditionsofChapter39,ArticleVIIoftheCodeofthe
TownofOceanCity(asfromtimetotimeamendedbyOrdinance).
3. TheOperatorbyenteringintothisagreementherebyacknowledgesthathehas
knowledgeoftheaforesaidChapter39,ArticleVIIandherebyexpresslywaivesanyandall
rightsordefenseshemightnowhaveorhereafteracquirebyreasonoftheOperatornot
havingreadorunderstoodtheaforesaidChapter39,ArticleVII.
4. ToprotectandsaveharmlesstheCityfromalldamageandlossfromorarisingoutofor
byreasonofthenegligenceoftheOperatorhisagentsoremployees,byprovidingthe
insurancerequiredunderChapter39,ArticleVII.
5. ThattheOperatorshallconductthebusinessofvehiclevendingandshallconductno
otherbusinessundertherightsgrantedbythisfranchiseagreement.
6. ThattheOperatorshallpermitnomorethansix(6)vehiclestooperateonthepublic
streetsatanyonetime.
7. Thatnoalcoholicbeverageswillbeconsumedorkept,byitselforitsagentsoremployees
onthevendingvehicles.
8. TocomplywithallTown,County,StateorFederallawsandregulations.
9. Thatthetermsandprovisionsofanyotherfranchiseagreementandnegotiationsonthe
priceorpaymentsornegotiationsinreferencetothedefaultofprovisionsofanyother
agreementshallhavenoeffectonthisFranchiseAgreement
ATTEST:
CITY
MayorandCityCouncil
TownofOceanCity
__________________________
CityClerkKellyL.Allmond
____________________________________
MayorRichardW.Meehan
____________________________________
CouncilPresidentLloydMartin
WITNESS:
OPERATOR
________________________________________________________________
SignaturePrintName
TOWN OF
02516
TO:
FROM:
RE:
DATE:
Agenda Item #
8B
Council Meeting
ISSUE(S):
SUMMARY:
FISCAL IMPACT:
RECOMMENDATION:
ALTERNATIVES:
RESPONSIBLE STAFF:
COORDINATED WITH:
1)
2)
3)
Revised Maps
Ordinance 2011-7 Prohibiting Smoking in Public Places
Draft Ordinance Restrict Smoking on the Beach and
Adjacent to the Boardwalk to Designated Smoking Areas
:- .,
~.....:,
,.,..~
""
,'1!1
. .,'
.
....
....I
....""
..
""'
INLET PARKING
..
Ml
"
- i; f"'
....
.,
1"1
.r
""
....
,.,
:'"'II
a
""
II., 0
0
0
nl
50
100
200
Feet
50
100
200
Feet
~
Q:ean CtyGIS
JtJntmry 14, 201'
First Reading
Second Reading
lt
ORDINANCE 2011 1
AN ORDINANCE TO AMEND CHAPTER 30, ENTITLED ENVIRONMENT,
OF THE CODE OF THE TOWN OF OCEAN CITY, MARYLAND
NOW, THEREFORE, BE IT ENACTED AND ORDAINED BY THE MAYOR AND
CITY COUNCIL OF OCEAN CITY THAT CHAPTER 30,ENTITLED ENVIRONMENT, OF
THE CODE OF THE TOWN OF OCEAN CITY, MARYLAND BE, AND THE SAME IS
HEREBY AMENDED BY ADDING ARTICLE VIII,AS FOLLOWS:
ARTICLE VIII. ENVIRONMENTAL TOBACCO SMOKE
Sec. 30 601.
Definitions.
Sec. 30 602.
Legislative Intent.
It is the intent of the Mayor and City Council of Ocean City to protect the public
and its employees from involuntary exposure to environmental tobacco smoke in certain areas
open to the public.
Sec. 30 603.
Violations.
AYRES, JENKINS,
y,
Sec. 30 604.
Penalties.
employee of the Department of Recreation and Parks in addition to those enforcers listed in
Section 1 -8 of this Code.
110
as
Amr
ADOPTED AND PASSED by the required vote of the elected membership of the City
Council and approved by the Mayor at its meetind on March 21, 2011.
ATTEST:
LC
Approved as to Form:
J
GUY
ES S. HALL,President
V `I
ORDINANCE # __ draft
AN ORDINANCE TO AMEND CHAPTER 30, ARTICLE VIII, ENVIRONMENTAL
TOBACCO SMOKE, OF THE CODE OF THE TOWN OF OCEAN CITY, MARYLAND
NOW,THEREFORE, BE IT ENACTED AND ORDAINED BY THE MAYOR AND CITY
COUNCIL OF OCEAN CITY THAT CHAPTER 30, ARTICLE VIII, ENTITLED
ENVIRONMENTAL TOBACCO SMOKE, OF THE CODE OF THE TOWN OF OCEAN
CITY BE AND THE SAME IS HEREBY AMENDED TO
REGULATE OUTDOOR SMOKING IN PUBLIC PLACES
WHEREAS, The Mayor and City Council of the Town of Ocean City have deemed it
desirable for established public health and sanitation reasons to regulate smoking on the beach
and the boardwalk; and
WHEREAS, there recently has been considerable public interest in extending the
regulation of smoking to other public areas of the town; and
WHEREAS, The Mayor and City Council find it in the public interest to include
additional public areas where smoking should be regulated. As referenced in Ordinance 2011-7
which states, It is the intent of the Mayor and City Council to protect the public and its
employees from voluntary exposure to environmental tobacco smoke (the complex mixture
froma burning tobacco product) in certain areas open to the public.
NOW, THEREFORE, BE IT ORDAINED, by the Mayor and City Council of the Town
of Ocean City, Maryland, in session met, in the manner following to wit:
Section 30-601 Definitions 1) add the definition for a Dune as found in Chapter 30
Environment, Article II, Beach District Regulations, Dune means any naturally occurring or
manmade accumulations of sand in ridges or mounds landward of the beach; and 2) add the term
Boardwalk which means the manmade wooden structure west of and bordering the beach
where people walk, bike, run, and drive north and south from South 2nd Street to 27th Street. The
Boardwalk does not include the concrete protrusions east of the boardwalk found from
Wicomico Street to 4th Street; (3) add beach which is beach (erosion control district) or the
area of land bordered on the north by the boundary line between Maryland and Delaware,
bordered on the east by the Atlantic Ocean, bordered on the south by the Ocean City inlet, and
bordered on the west by the State-Ocean City building limit line, (COMAR 08.09.02.01); (4)
add beach erosion control district which is the area of land bordered on the north by the
boundary line between Maryland and Delaware, bordered on the east by the Atlantic Ocean,
bordered on the south by the Ocean City inlet, and bordered on the west by the State-Ocean City
building limit line (COMAR); (5) add the definition of electronic smoking devices, a.k.a.
ESD (electronic smoking devices), ENDS (electronic nicotine delivery system), ENDD
(electronic nicotine delivery device), e-cigarettes, or e-vapor devices which allow the action of
vaping are battery-powered disposable or rechargeable nicotine delivery systems using
flavored liquids and various levels of nicotine that are atomized by a heating element and is
absorbed into the lungs as an aerosol, resembling a vapor. Vaping is a term to describe the
process of inhaling the flavored aerosol and exhaling it.
Section 30-603-Violations, the list of affected areas under the regulated smoking areas in place:
Add: (i) The Beach and (j) The Boardwalk from Ordinance 2011-7, 03/21/2011.
Section 30-604 Penalties: add that citations can be issued to violators of the smoking
regulations at the discretion of the enforcement officer following a verbal or written warning for
the violator to cease the use of tobacco products; unless, said tobacco user is within a marked
designated smoking area. The Mayor and City Council encourage voluntary use of the
receptacles provided in these designated smoking areas.
The smoking regulations in outdoor public areas will include electronic smoking devices,
also known as e-cigarettes and ESD.
The sites on the beach where the town designates as smoking areas will have clearly-marked
cigarette/cigar butt receptacles that are orange cans located about 50 feet from the base of the
eastern side of the dune and about 50 feet from the beach entranceway from the dune. Lifeguard
chair signs and street signs will indicate there are designated receptacles. The beach area
regulated is also known as the beach erosion control district and has strictly-defined boundaries.
The sites on the boardwalk that the town designates as smoking areas will have clearly marked
cigarette/cigar butt receptacles. Enforcement of this ordinance shall come under the Ocean City
Police Department. Citations may be issued to violators of the regulations at the discretion of the
enforcement officer on scene. Citation amounts shall be from $25.00 to $1,000.
NOW, THEREFORE, BE IT ENACTED AND ORDAINED, by the Mayor and City Council
of the Town of Ocean City, Maryland, in session met, as follows:
__________________________________
______________________________
Approved as to form:
______________________________
_________________________________
______________________________
MARY KNIGHT, Secretary
TOWN OF
TO:
FROM:
RE:
DATE:
Agenda Item #
9A
Council Meeting
ISSUE(S):
SUMMARY:
FISCAL IMPACT:
Not applicable
RECOMMENDATION:
Ratify ordinance.
Excellent Service through a
High Performing Town
Organization
ALTERNATIVES:
None suggested.
RESPONSIBLE STAFF:
Not applicable
COORDINATED WITH:
Police Commission
ATTACHMENT(S):
Ordinance
TOWN OF
TO:
THRU:
FROM:
RE:
DATE:
Agenda Item #
9B
Council Meeting
ISSUE(S):
SUMMARY:
FISCAL IMPACT:
RECOMMENDATION:
ALTERNATIVES:
RESPONSIBLE STAFF:
COORDINATED WITH:
Not applicable
ATTACHMENT(S):
ADOPTED
FY-2015
SOURCE
Section I, General Fund:
A. Anticipated Revenue:
Property Taxes
Other Taxes
Licenses and Permits
Revenue From Other Agencies
Charges For Services
Fines and Forfeitures
Other Revenue
Prior Year Reserves
Total Revenue
B. Anticipated Expenditures:
General Government
Public Safety
Public Works/Beach Maintenance
Sanitation and Waste Removal
Highways and Streets
Economic Development -Tourism
Culture and Recreation
Debt Service
Sub Total
To Transportation Fund
To Airport Fund
To Convention Center Fund
To Vehicle Trust Fund
To Capital Projects
Total Expenditures
AMENDMENT # 1
FIRST READING
CHANGES
42,089,670 $
16,520,600
4,062,570
4,855,273
9,497,633
710,000
567,759
931,828
42,089,670 $
16,520,600
4,098,062
5,144,023
9,242,633
660,000
541,409
2,469,584
0
0
35,492
288,750
(255,000)
(50,000)
(26,350)
1,537,756
79,235,333 $
80,765,981 $
1,530,648
4,000,086 $
34,216,710
5,302,911
5,616,940
5,402,696
7,184,880
7,697,061
5,220,163
4,052,123 $
34,404,382
5,412,006
5,606,434
5,404,200
7,383,494
7,743,194
5,220,163
52,037
187,672
109,095
(10,506)
1,504
198,614
46,133
0
74,641,447 $
1,300,787
262,069
1,480,310
0
1,550,720
75,225,996 $
1,300,787
328,069
1,520,710
90,419
2,300,000
584,549
0
66,000
40,400
90,419
749,280
79,235,333 $
80,765,981 $
1,530,648
ADOPTED
FY-2015
SOURCE
AMENDMENT # 1
FIRST READING
CHANGES
3,748,313 $
3,489,335
189,261
89,964
0
3,748,313 $
3,489,335
189,261
89,964
111,168
0
0
0
0
111,168
Total Revenue
7,516,873 $
7,628,041 $
111,168
Personal Services
Non-Personal Services
Debt Service
Capital Outlay
2,081,064 $
3,172,165
743,044
1,520,600
2,065,064 $
2,907,333
743,044
1,912,600
(16,000)
(264,832)
0
392,000
Total Expenditures
7,516,873 $
7,628,041 $
111,168
3,332,166 $
1,088,620
3,514,982
1,300,787
0
0
3,332,166 $
1,096,036
5,236,772
1,300,787
33,052
292,068
0
7,416
1,721,790
0
33,052
292,068
9,236,555 $
11,290,881 $
2,054,326
Personal Services
Non-Personal Services
Capital Outlay
3,637,046 $
3,267,509
2,332,000
3,637,046 $
3,486,060
4,167,775
0
218,551
1,835,775
Total Expenditures
9,236,555 $
11,290,881 $
2,054,326
B. Anticipated Expenditures:
ADOPTED
FY-2015
SOURCE
AMENDMENT # 1
FIRST READING
CHANGES
11,388,335 $
1,000,992
157,080
128,710
77,514
11,388,335 $
1,102,585
157,080
128,710
806,276
0
101,593
0
0
728,762
12,752,631 $
13,582,986 $
830,355
Personal Services
Non-Personal Services
Debt Service
Capital Outlay
4,145,170 $
3,625,632
3,652,829
1,329,000
4,145,170 $
3,770,748
3,652,829
2,014,239
0
145,116
0
685,239
Total Expenditures
12,752,631 $
13,582,986 $
830,355
654,711 $
338,728
79,124
262,069
0
654,711 $
338,728
79,124
328,069
20,784
0
0
0
66,000
20,784
1,334,632 $
1,421,416 $
86,784
Personal Services
Non-Personal Services
Debt Service
Capital Outlay
316,557 $
875,098
142,977
0
316,557 $
895,882
142,977
66,000
0
20,784
0
66,000
Total Expenditures
1,334,632 $
1,421,416 $
86,784
Total Revenue
B. Anticipated Expenditures:
ADOPTED
FY-2015
SOURCE
AMENDMENT # 1
FIRST READING
CHANGES
1,633,496 $
415,366
63,600
0
1,633,496 $
415,366
63,600
1,994
0
0
0
1,994
2,112,462 $
2,114,456 $
1,994
1,077,936 $
1,024,758
9,768
0
1,077,936 $
1,026,752
9,768
0
0
1,994
0
0
2,112,462 $
2,114,456 $
1,994
1,770,900 $
1,543,906
1,170,000
1,480,310
2,139,496
0
1,770,900 $
1,543,906
1,170,000
1,520,710
2,140,328
0
0
0
0
40,400
832
0
8,104,612 $
8,145,844 $
41,232
2,965,935 $
1,600,585
3,398,092
100,000
40,000
2,965,935 $
1,601,417
3,398,092
100,000
80,400
0
832
0
0
40,400
8,104,612 $
8,145,844 $
41,232
ADOPTED
FY-2015
SOURCE
AMENDMENT # 1
FIRST READING
CHANGES
1,985,026 $
0
1,985,026 $
17,921
0
17,921
1,985,026 $
2,002,947 $
17,921
Personal Services
Non-Personal Services
Capital Outlay
987,993 $
997,033
0
987,993 $
1,014,954
0
0
17,921
0
Total Expenditures
1,985,026 $
2,002,947 $
17,921
5,208,233 $
0
4,808,233 $
25,637
(400,000)
25,637
5,208,233 $
4,833,870 $
(374,363)
Personal Services
Non-Personal Services
Debt Service
Capital Outlay
1,820,690 $
3,387,543
0
0
1,749,690 $
3,084,180
0
0
(71,000)
(303,363)
0
0
Total Expenditures
5,208,233 $
4,833,870 $
(374,363)
Total Revenue
B. Anticipated Expenditures:
ADOPTED
FY-2015
SOURCE
AMENDMENT # 1
FIRST READING
CHANGES
2,243,297 $
0
129,709
0
2,243,297 $
90,419
129,709
255,427
0
90,419
0
255,427
2,373,006 $
2,718,852 $
345,846
Non-Personal Services
Debt Service
Transfers Out
Capital Outlay
744,352 $
0
0
1,628,654
744,352 $
0
0
1,974,500
0
0
0
345,846
Total Expenditures
2,373,006 $
2,718,852 $
345,846
2,291,711 $
50,000
0
2,291,711 $
50,000
347
0
0
347
2,341,711 $
2,342,058 $
347
257,074 $
2,084,637
0
257,074 $
2,084,984
0
0
347
0
2,341,711 $
2,342,058 $
347
Total Revenue
B. Anticipated Expenditures:
ADOPTED
FY-2015
SOURCE
AMENDMENT # 1
FIRST READING
CHANGES
5,954,153 $
1,575,000
4,500,000
5,954,153 $
1,575,000
4,500,000
0
0
0
12,029,153 $
12,029,153 $
4,850,000 $
385,000
6,794,153
4,850,000 $
385,000
6,794,153
0
0
0
12,029,153 $
12,029,153 $
3,825,402 $
220,000
350,000
3,825,402 $
220,000
350,000
0
0
0
4,395,402 $
4,395,402 $
1,080,000 $
95,000
3,220,402
1,080,000 $
95,000
3,220,402
0
0
0
4,395,402 $
4,395,402 $
ADOPTED
FY-2015
SOURCE
AMENDMENT # 1
FIRST READING
CHANGES
0
0
0
0
1,550,720
270,000
25,000
25,000
2,321
75,000
2,300,000
270,000
25,000
25,000
2,321
75,000
749,280
0
1,820,720 $
2,697,321 $
876,601
0
1,300,720
0
250,000
270,000
125,000
2,002,321
50,000
250,000
270,000
125,000
701,601
50,000
0
0
1,820,720 $
2,697,321 $
876,601
79,235,333 $
7,516,873
9,236,555
12,752,631
1,334,632
2,112,462
8,104,612
1,985,026
5,208,233
2,373,006
2,341,711
12,029,153
4,395,402
80,765,981 $
7,628,041
11,290,881
13,582,986
1,421,416
2,114,456
8,145,844
2,002,947
4,833,870
2,718,852
2,342,058
12,029,153
4,395,402
1,530,648
111,168
2,054,326
830,355
86,784
1,994
41,232
17,921
(374,363)
345,846
347
0
0
148,625,629 $
153,271,887 $
4,646,258
(26,101,708)
(26,647,807)
122,523,921 $
126,624,080 $
1,820,720
2,697,321
124,344,641 $
129,321,401 $
B. Anticipated Expenditures:
St. Louis Avenue Phase III
Street Paving
Beach Patrol Headquarters
Canal Dredging
Reserve for Future Capital Projects
Total Expenditures
(546,099)
4,100,159
876,601
4,976,760
Date
FOR:
AGAINST:
Transfer to Airport
Transfer to Convention Center
Transfer to Vehicle Trust
Transfer to Capital Projects
Capital Outlay
Capital Outlay
25,000
25,000
2,321
75,000
749,280
876,601
TOWN OF
TO:
FROM:
RE:
DATE:
Agenda Item #
9C
Council Meeting
ISSUE(S):
SUMMARY:
FISCAL IMPACT:
To be determined.
RECOMMENDATION:
Pass resolution.
1st Class Resort and Tourist Destination
ALTERNATIVES:
None suggested.
RESPONSIBLE STAFF:
Not applicable.
COORDINATED WITH:
ATTACHMENT(S):
Resolution
ATTEST:
Approved as to form:
_______________________________________
LLOYD MARTIN, President
_________________________________
GUY R. AYRES III, City Solicitor
_______________________________________
MARY P. KNIGHT, Secretary
INTEROFFICE MEMORANDUM
FROMTHEOFFICEOFTHE
CITY MANAGER
To:
From:
Re:
Date:
The information that follows is intended to keep the Mayor and Council abreast of on-going
issues, activities, programs and services within the City.
City Managers Office
City Manager met with Planner and Assistant Planning and Development Director to
review smoking regulation research and presentation material.
City Manager conducted a tour of Town facilities with newly elected Council members.
City Manager prepared and presented the 2014 Strategic Plan Action Agenda update.
City Manager attended Transportation Committee, Police Commission, Tourism
Commission and Recreation/Parks Committee meetings.
City Manager met with Human Resource Director to discuss issues pertaining to the Pay
and Classification Study.
City Manager met with Special Events Director to discuss event policies and other
department activities.
City Manager and Budget Manager began FY16 budget reviews with Risk Management,
Information Technology, Engineering, Human Resources, Planning and Zoning, Finance
and Building, Permitting and Inspections.
City Manager facilitated Council member tour and discussion of proposed designated
smoking areas on the beach and adjacent to the Boardwalk.
Budget Manager prepared and presented FY15 Budget Amendment #1.
Webmaster completed comprehensive redesign and implementation of new government
website.
Communications Manager coordinated the Mayors Annual Open House, the celebration of
Law Enforcement Appreciation Day and the Grand Opening of the new Performing Arts
Center.
Internal Auditor participated on internal working group tasked with evaluating plumbing
fixture counts at CO-OP trailer parks.
Internal Auditor reviewed January 2015 health insurance billing.
City Clerk
2014 Calendar Year Totals:
- Passport Applications processed: 792
- Public Information Requests satisfied: 53
- Senior Citizen Bus Passes issued: 1,438
A new feature, MuniCode NOW, has been added to the Towns online Municipal Code. This
feature will alert electronic users to Municipal Code revisions almost immediately.
Municipal Code Supplements will still be distributed to the few who prefer the traditional
Municipal Code hard copy.
On December 9, 2014, Popsy Pop Enterprises advised that it will be discontinuing its
Vehicle Vending Franchise with the Town due to a lack of personnel and equipment.
Required payment to the Town is now in default and the matter has been referred to the
City Solicitors office. A request to re-bid will be scheduled within the next 30 days.
Town of Ocean City, 301 N. Baltimore Avenue, Ocean City, MD 21842 410.289.8221
All existing Beach Equipment Franchise holders have paid the required January 1, 2015
payment. December 2014 Beach Equipment Franchise bids are pending Council
approval. As requested, a 9-year bid history for the relevant parcels will be provided for
the Mayor and Councils review.
The Beach Photo Franchise holder has opted to renew the North and South end Franchise
Agreements with a 10% increase. The Town will now collect $1,738,000 over the next 4
years for this Franchise Agreement.
Although the State of Maryland has yet to certify the November 2014 Municipal Election
results, a complete analysis of the results is available for review and inspection.
The City Clerk is preparing a new Policy and Procedure for issuing, and accounting for,
Employee IDs. The new Policy and Procedure will be presented to the Mayor and Council
within the next 60 days.
The City Clerk will be attending the International Municipal Clerks Conference in Dover,
Delaware on Wednesday, January 14, 2015.
The City Clerk will be participating in training for the new Legislative Management software
beginning Monday, January 12, 2014.
The Deputy City Clerk attended the 2014 Maryland Municipal League Fall Conference held
in Annapolis.
The City Clerk is coordinating completion of all required Financial Disclosures for Reporting
Year 2014 due on January 31, 2015.
The City Clerks office has not received or issued any Horseback Riding Permits to date, we
have received no permit requests. Note that the Town advertised an RFP for Horseback
Riding on the beach in 2013 however no responses were received.
The City Clerk is completing a 3rd Quarter Contract Status Report for review by the City
Manager.
Convention Center
Preparing for the Grand Opening of the new Performing Arts Center on Saturday, January
17, 2015.
Met with several show promoters to book events in the new Performing Arts Center.
Concession area renovations are underway; meeting with Centerplate representatives for
approval; should be completed by the end of January 2015.
Meeting with staff to discuss 2015 payroll changes.
Meeting with Special Events staff to discuss potential shows and events for 2015 and 2016.
Meeting with show/event promoters to discuss 2015 open dates in the new Performing Arts
Center.
Meeting with Sales Managers to discuss 2015/2016 sales goals and strategies.
Emergency Services
Beach Patrol Division
All 2014 employee evaluations reviewed at Lieutenant Level.
Staffed Mayors Annual Open House Beach Safety booth and 2 Penguin Plunges on the
beach.
Contacted York College for off-site Surf Rescue Technician & Junior Beach Patrol Instructor
testing and Surf Beach Facilitator interviews scheduled for February 28, 2015.
Monitoring progress of construction of new Beach Patrol Headquarters.
Developed recruiting/college databases.
Communications Division
NCIC Instructors on staff certified and/or recertified 15 students for required NCIC
certifications. These 15 students were from the Ocean City Police Department, Maryland
State Police, Berlin Police Department, Eastern Correctional Institution and the Worcester
County States Attorneys Office.
Entire Communications staff participated in several Emergency Management exercises
including the evacuation of the Communications Center to the Mobile Command Post
(OC1).
Several staff members assisted the Electronic Services Division by recording scripted
messages for broadcast on the citys FM radio station.
Tested and interviewed 25 applicants for 2015 seasonal employment opportunities.
Electronic Services Division
Attended the Winter Quarterly Meeting of the Maryland Emergency Management Agency
and the Maryland Emergency Management Association in Reisterstown, Maryland.
Participated with members of the Ocean City Community Emergency Response Team
(CERT) at the Mayors Annual Open House with Emergency Preparedness information and
presentations.
Participated in two State of Maryland planning meetings for exercises and training that will
be conducted in the first quarter of 2015.
Conducted a two-day Incident Command System Level (ICS) 400 Training Class with
Worcester County Emergency Services and continued work on various required projects
and committees.
Engineering
with the boat ramp operational for the 2016 summer season.
Additional projects in progress
- DPW Bulkhead replacement: Permit and Design complete, bids due February 6
- Energy Performance Contract: Investment Grade Audit in progress; final report due
February 20
- Model Block building demolition (for the OCDC): Bid documents complete and will be
on the street for bidding by January 23
- One Way Street Pairs: Presenting concept for Somerset Street to OCDC Design
Committee on January 15
- Artificial Fishing Reef Permit Renewal: Towns Environmental Engineer continues to
work to address numerous comments and concerns from the reviewing agencies
- Annual street paving: Continue to work with Public Works on street grades and storm
drain re-design
Finance
Finance and Purchasing staff are training on new Purchasing Card program that integrates
Purchasing Card data into the Towns Government Budget Management and Accounting
(GMBA) program to improve vendor information and payment data.
Water/Wastewater Rate Study is being prepared by Finance and Public Works
management. Anticipate presentation to the Mayor and Council in February 2015.
Staff Accountant coordinating with Transportation Division to facilitate selling of Play-ItSafe wrist bands in May and June at five cashier locations.
Payroll Manager prepared and distributed 2014 W-2s and 1099Rs to employees and
retirees.
Data is being prepared for FOP labor/contract negotiations.
Fire/EMS
It was very cold over-night on 01/07-01/08. During the early morning hours of 01/08,
there were 8 fire alarm activation calls (from about 01:24-07:00), related to issues
surrounding the cold weather.
Anticipating increased fire alarm calls and other weather-related incidents for Friday and
over the weekend, an additional crew was called into staff an additional 3-person EMS unit
for Friday, Saturday, and Sunday.
December 2014/2013 call volume analysis and the preliminary call count data for CY2014:
2014
2013
Change from 2013
EMS
168
EMS
136
+32
Fire
77
Fire
50
+27
Total:
245
Total:
186
+59
Preliminary Final Totals for 2014. (Pending complete CY2014 data analysis. The 2013 call
counts are final.)
2014
2013
Change from 2013
EMS
4,552
EMS
4,382
+170
Fire
1,121
Fire
1,126
-5
Total:
5,673
Total:
5,508
+165
Human Resources
Completed annual Health Insurance open enrollment processing.
Coordinated preparations with City Manager for upcoming collective bargaining agreement
negotiation.
Transitioned to new Health Savings Account (HSA) and Flexible Spending Account (FSA)
vendor.
Submitted year-end Federal and State compliance reports.
Initiated expansive marketing and advertising campaign for seasonal bus driver
recruitment for Transportation Division.
Information Technology
Public Works
Administration
St. Louis Avenue road closure from N. Division to 1st Street is in effect. Phase 3 project is
progressing on schedule even with the recent poor weather conditions.
PEPCO/DPL contractor installing the new 15 feet deep electric conduit duck bank from 1st to
2nd Street is progressing and it appears this installation will not be detrimental to the
completion of the St. Louis Avenue Project.
Wastewater Treatment Plant Disinfection project is advancing with a December 31, 2015
completion date.
Inlet Boardwalk replacement has commenced and should be completed by the end of the
week.
Airport
DBE plan goals update for FAA projects has been advertised. The comment period is now
open.
Bulk of tree removal Runway 02 is complete. Some grinding and topping of individual
trees remains
Scoping of comprehensive EA moves forward
Grant application package for Runway 14/32 crack-seal nearing submission to MAA
Construction
Work continues in the Little Salisbury neighborhood replacing storm water piping and catch
basins.
Storm water mains and catch basins replaced and all sidewalks and driveways replaced on
Yawl Drive in Montego Bay. Plan to replace street in early Spring.
George & Lynch are making sewer main and lateral repairs in the Little Salisbury
neighborhood as well.
Over the last couple of weeks there have been several water main and water lateral breaks
that had to be repaired.
Working with SHA to relocate a couple of fire hydrants for the ADA ramp project on Coastal
Highway.
Carpenters are replacing all the picket fencing around and on the Boardwalk at the Life
Saving Museum.
Maintenance
Taking down and storing Christmas decorations citywide. Will be completed by mid-week.
Installing Street/Footprint signs from 4th to 27th Street at the head of beach access ramps
on the Boardwalk.
Continuing to prepare for upcoming budget meetings with Budget Manager and the City
Manager.
Ongoing discussions with Park Mobile Co. on implementing pay by phone for the Cale
machines.
Working on various ongoing winter maintenance projects (i.e., signs, dumpsters, roll-offs,
trashcans, judges stands, raffle booths, gates for boat ramp, Cale units, Inlet Lot
equipment, beach equipment, painting as needed; building maintenance as needed) in all
divisions of Public Works Maintenance to be completed and ready for early Spring 2015.
Working on Smoking and Beach Rule signs pending Councils decision.
Service Center
Working on DOT inspections on buses and trash trucks
Inspecting vehicles requested for replacement in FY16 budget.
Busy maintaining fleet with day to day problems.
Solid Waste
Transportation
Continue to work with Human Resources on bus driver recruitment efforts and FTA required
programs.
Preparing documents for Finance to submit reimbursement requests to the MTA.
Working on the completion of the Annual Transportation Grant Application
Water
42nd Street Well House reconstruction moving along with masonry starting within the week.
Still working on winter maintenance projects at Water Plants.
Replacing two booster pumps at 136th Street Water Treatment Plant.
Wastewater
Disinfection project going well.
Working on winter maintenance projects.
Plant running within permit limits.
Recreation & Parks
Department-wide
Budget preparation and entry.
Meetings, training, presentations: Coop, Recovery, GIS, OC University, Recreation and
Parks Committee, Beautification Committee, Radio Committee, Telephone Committee, staff
meetings, GIS training, EOC training, OC Recreation Boosters, Supervisors Management
School, Tourism Coordination Group, etc.
Recreation Administration
Began various projects: succession planning, Annual Department Highlights, Department
Facebook page merge, State award submissions, reservation process review.
Strategic Plan Action Agenda updated and continued work on projects.
Winterfest revenue processing (over a half million dollars).
Reservations: 4 condo meetings, 3 other private rentals.
Building Maintenance: HVAC replacement for Community Room, floor stripping and waxing
in community room and lounge, repairs to west gym soccer walls, painting in west gym and
lounge.
Recreation Programs
Partnered with the Worcester County Health Department to offer a Lifestlye Balance
program to Town employees. Thirteen (13) employees took advantage of this free
program and all benefited from it. A new session will start again in mid-January and we
are hopeful more employees will take advantage of the all the resources the Health
Department is offering to help us improve our health.
Winter Adult and Youth Recreation programs are active with over 1,500 participants.
Ran two mini-camps (soccer and dodgeball) over the holiday school break. Ran 8 birthday
parties in November and December (can only do this as space allows).
Successful community events including Halloween & Pizza with Santa took place at
Northside Park this fall. Both very well attended.
Active Senior Programs Update: Bowling League is well underway with the addition of a
few new business sponsors including The Princess Royal, OC Crabs and The Tap House Bar
& Grille; Senior Christmas Luncheon attracted over 100 participants; Trip to New York City
was well received.
Hired a new Director of Tennis, Rod Dulany, former Executive Director of the USTA Mid
Atlantic, as well as a former Town of Ocean City employee.
Began planning and coordination of Spring/Summer Recreation Programs and working on
the Spring/Summer issue of Splash magazine.
Swing for Youth Golf Tournament in early November sold out and was very successful.
Recreation Supervisor, Al Handy, spotlighted in the December 2014 issue of Parks & Rec
Business.
Golf Operations and Maintenance
Parks
Supported Recreation programs such as flag football, kick ball and soccer by preparing
fields for play, as well as setting up soccer walls weekly for weekend play.
Winterfest set-up, daily maintenance and operation, and currently in the process of
breaking down displays.
Planted 18 replacement trees for trees that died in park areas around town.
Winterized all irrigation systems throughout the Town (52 areas).
Inspected all playgrounds and completed written reports.
Continued trimming trees and shrubs on Coastal Highway medians.
Worked on Grass Mowing Quote Process for 2015.
Completed the Tree City USA 2014 Application.
Sunset Park excavation of existing materials and the installation of pervious brick pavers.
Risk Management
Filed Motor Vehicle Administration Self-Insurance Program renewal
Provided Analysis of OCPD Workers Compensation claims to Human Resources for FOP
Negotiations
Filed Drug/Alcohol test report with MTA for Transportation
Provided past OSHA reports to MOSH to complete incident investigation involving
subcontractor employee injury
Working on 2014 OSHA documentation for annual reporting
Special Events
Department Tasking
Coordinating department relocation timeline with Convention Center.
Wrap-up report for Winterfest released to City Manager and Mayor and Council.
Further discussion regarding implementation of Labor and Equipment Guidelines requested
by Mayor and Council.
Performed walk-through of new Performing Arts Center with focus on lighting/video/audio.
Proofing Recreation and Parks Splash Program Guide related to Special Events.
New Special Event Tasks
July 4th summer entertainment booked: Janitors for NSP, Reagan Years for Downtown.
Arts Alive applications mailed to prospective vendor list.
Saturday headliner for Springfest confirmed Pat Benatar and Neil Giraldo.
Winterfest teardown begins (tent removal scheduled for 1/12/14).
New designs underway for large downtown event poster locations.
Springfest poster/rack card concepts in development.
Staff discussion of timeline to implement new 2015 event add-ons and Seniors Week
(50+) event assets and promos.
10
Primary Meetings
Meeting with Convention Center Director yields better insight into Department relocation
expectations, costs and limitations.
Met with HMRA, Chamber and OceanCity.com to discuss new event concept.
Met with City Manager to discuss Labor & Equipment Guidelines, Department relocation,
revival of Christmas tree sponsorship on Baltimore Avenue, pre-Springfest private event
and OCtoberfest weekend private event.
Private Events Summary
Applications in departmental review process:
Walk MS
Walk for Recovery
Wicomico Winter Festival
Endless Summer Cruisin
Cruisin OC
OC Air Show
Sand Duels
4 on 4 at the Shore
3 v 3 Live
KGBA Tournament Series
Showell 1st Grade Boardwalk Walk
Ocean Games/Swim OC
11
TAB has recommended funding of two requests one for the return of TEAM Productions
free events including beach fireworks, laser shows, fireworks at Sundaes in the Park, the
Sandfest event, and OCtoberfest. The second request is for Bikefest. Both
recommendations will be presented to the Mayor and Council at an upcoming meeting.