Section 17

Site Demobilization Plan

Construction Demobilization Planning
The demobilization of a construction project is the final step toward the successful completion of a
contract. Thorough planning for this phase of the project is essential. The Site Manager will
prepare a detailed schedule to pre-plan the following activities:
1. Complete system startup and checkout, release for initial operation
2. Issue process, area, and building turnover packages to client
3. Complete incomplete work items on final punch list
4. Close out each subcontract
5. Remove or turnover temporary construction facilities to the client
6. Dispose of surplus materials and scrap
7. Return tool cribs to BLSI
8. Demobilize all leased construction equipment from the site
9. Remove all construction tools from the site
10. Turnover required documents (electronic or hardcopy) as required by the contract to the
client
11. Provide for shipping and storage of all documents to be retained by Bechtel
12. Destroy all surplus documents (electronic or hardcopy)
13. Complete "As Built" drawings required by the contract
14. Verify that all quality documentation is complete and on file
15. Establish dates for release of field staff
16. Establish dates for termination of craft personnel
17. Settle claims, change orders, backcharges and outstanding invoices
18. Verify that all warranty work is completed
19. Notify vendors, suppliers, and regulatory agencies (such as OSHA, EPA, EEO, government
inspectors, and fire department) that the project is complete and that the Bechtel forces
are demobilizing
20. Conduct close-out exit interviews with contractors, subcontractors, and employees as
required
21. Provide Post Office with forwarding address
22. Close out bank accounts and other service accounts
23. Notify building trades
24. Cancel telephone, power company, and other utility services
25. Conduct exit interview with the client
The schedule for demobilization will be reviewed and approved by the Project Manager prior to
being issued for execution. The schedule should provide for a quick and orderly demobilization.
The object is to close out the project as soon as possible, and minimize the indirect costs
associated with maintaining a field staff and office.
Project Historical Report

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Section 17

Site Demobilization Plan

The Site Manager and Field Controls Supervisor are responsible for assembling information
required to complete the Project Historical Report. The Field Superintendent, Project Field
Engineer, Project Safety Representative, Contracts Administrator, Field Procurement Supervisor
and other members of the construction team should contribute the following data and information
required to prepare the report:
1. A summary scope of construction work performed on the project.
2. The original and actual construction schedules highlighting any major differences along with
a discussion of the reasons or causes for the differences.
3. The original budget and actual cost (Final Cost Report).
4. The original and actual craft staffing along with a discussion of the reasons for the
differences.
5. History of the construction team, including names, positions, date of arrival and departure
from site. Include a copy of the field organization chart.
6. Summary evaluation of all subcontracts including a brief scope of work and evaluation
report.
7. List major construction equipment, include duration on the site and cost. Identify if the
equipment was supplied by BLSI or a third party supplier.
8. Temporary construction facility plans and a summary of the cost of installation and
maintenance.
9. Summary of the final Quantity Unit Rate Report including total quantities installed, budgeted
jobhours, actual jobhours, and final performance factors for the project. Also include a
discussion of the causes of major overruns and under-runs from the budgeted
jobhours.
10. A history of Labor Relations on the project, including the names of key union representatives
and telephone numbers.
11. A list of key client personnel and job titles and a summary of client relations on the project.
12. List of major material suppliers along with an evaluation of each supplier.
13. Change order log and a discussion of significant changes that occurred on the project.
14. Final project safety report and overall project safety statistics. Also include any OSHA
inspection reports.
The construction section of the report will be submitted to the Project Manager who is responsible
for assembling and issuing the final project report.
Role of the Field Superintendent in Demobilization Activities
During the bulk construction phase of the project, a great deal of emphasis is placed on getting
tools, equipment, and materials close to the work to promote efficiency and reduce travel time. As
the job winds down and craft levels decline, the Field Superintendent needs to monitor the layout
of craft support services to ensure that they support work operations without excessive cost to the
project. The Field Superintendent should monitor the following items toward the end of the
project to ensure that site services remain efficient but cost effective:

Change houses

Construction parking lots

Craft eating areas

Equipment and vehicle maintenance areas

First aid facilities

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Site Demobilization Plan

Water can distribution

Trash collection

Foreman & General Foreman field offices

Material storage areas

Surplus materials

Rental equipment

Rigging loft

Satellite tool rooms

Construction gases

Scaffolding

Site access gates

Tool boxes and/or gang boxes

Vehicles

Welding machines

Section 18

Since there is a project distributable cost associated with maintaining these support services, it is
important for the Field Superintendent to constantly monitor the level of distributable support
provided to make sure it is appropriate for the level of craft staffing on the project. The intent
should be to keep all construction facilities and services fully used throughout the project
schedule. If a facility or service is not longer needed or is not being used efficiently, get it off the
site.

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