Annexure A

Allowances for Deployment in HCL Tech Apps Division (Including ERS)

Applicability: All technical & billable employees deployed in HCL Techs Apps Division (Including
ERS). All claims have to be approved by RM.
Shift Definition:
Category A: Billable employees who work in
24*7 operations and are assigned to one of
the following 3 shifts:

APAC shift - with start time between

04:30 - 07:30 hrs

EMEA shift - with start time between

11:30 -15:30 hrs

AMER shift - with start time between

16:30 - 00:30 hrs

Category B: Employees who work in General

shift by default (9:00 a.m. to 6:30 p.m.) and
are required to work in a different shift timing
on
certain
days
based
on
business
requirements. Either of the following two
conditions needs to be satisfied for coverage
under this category:
Shifts start before 07:00 hrs or
Shifts end after 22:00 hrs
Shift working is defined as no. of hours worked
either before 0700 hrs or after 2200 hrs.
The above must not be confused with
extended time beyond the general shift
timings.
For Example if you normally work from 9am to
6:30pm but you have been asked by the client
to work 4am to 1:30pm for one week then can
claim shift working for 3 hours extra (4am to
7am) per day.
You cant claim shift allowance under this
category, If you normally work from 9am to
6:30pm but have to extend the working till
10pm in the night for business work.

Policy Details:
Allowan
ce
Categor
y
Shift
Allowan
ce

Eligibility

Allowance Amount

Category A:
Employees who
work in 24*7
operations

Avails
Type of
Transport
Shift
One Way

Avails
Two Does
not
Way
avail
Transport
Transport

INR 150/- per

Shift

INR 75/- per

Shift

INR 200/- per

Shift

EMEA

INR 150/- per

Shift

INR 75/- per

Shift

INR 200/- per

Shift

AMER

INR 175/- per

shift

INR 125/- per

Shift

INR 225/- per

shift

APAC

Category B:
Employees who
work in General
shift by default
and are required
to work in a
different shift
timing on certain
days based on
business
requirements.
Shift hours are
defined as no. of
hours worked
either before
0700 hrs or after
2200 hrs.

Conditions (if any)

Shift Hours worked

Shift Allowance

Shift Hours > 4 hrs

INR 300/- per Shift

Shift Hours > 2 hrs & 4

INR 200/- per Shift
hrs

Shift Hours > 1 hrs & 2

INR 100/- per Shift
hrs

This policy is not for working extra number of hours but

only for working in Odd Hours. It has nothing to do with
extra hours worked.

To avail this allowance,

employee needs to be
deployed on an external
customer project of the
client where s/he must be
billing as well.
The shift allowance is for
defined shifts only and not
for extended stay.

To avail this allowance,

employee needs to be
deployed on an external
customer project of the
client where s/he must be
billing as well.
Cab will be provided for
billable employees only if
no. of shift working hours
>= 2 hours.
In case cab is availed then
shift working allowance will
be reduced by INR 150/- per
shift

On Call
Working
Allowan
ce

Category B:
Employees who
work in General
shift by default
and due to
business /
customer
requirements,
are required to
be available on
call after normal
working hours.

Shift Categories

On-Call Allowance

Shift Working > 4 hrs

INR 150/- per Shift

Shift working > 2 hrs & 4

INR 75/- per Shift
hrs

Shift working > 1 hrs & 2

INR 50/- per Shift
hrs
Holiday
/ WeekOf
Allowan
ce

Paid to
employees
working on a
holiday or
weekly off day as
defined by his/
her shift roster.

An employee will be compensated INR 500/- per day

(including Food and Conveyance) if s/he comes to work on
a weekly off day or Festival Holiday.

National
Holiday
working

Employees
working on India
national holidays
(26th
January,
15th August, 2nd
October only)

Employees working on national holidays (26th January,

15th August, 2nd October only) will be paid double of their
one days gross wages. Gross Wages include Basic,
Deployment allowance, HRA, CCA, Statutory Advance
Bonus and Conveyance & Medical Allowance.

Meal
Allowan
ce

For Employees
working on
Weekly Off or
Festival Holidays
and not
governed under
any of the above
policies. (these
could be people
working on
Clients Internal
Projects)

Employees can claim up to INR 100/- per meal for food

expenses on producing the bills and approval of RM.

To avail this allowance,

employee needs to be
deployed on an external
customer project of the
client where s/he must be
billing as well.
Billed employee up to T3
band Only.
No Cabs or Conveyance
Allowance will be provided
for work in this period.

To avail this allowance,

employee needs to be
deployed on an external
customer project of the
client where s/he must be
billing as well.
At
a
given
time,
an
employee can be assigned
to only one Holiday and
week-off calendar either
India Calendar or Customer
Specific Calendar
This is applicable to
permanent employees of
all bands.

Employee have to support

the meal allowance claims
with both RM approval and
food bill.
Meal Allowance is not
applicable for new joinees
attending the office/
staying late for training
purpose on weekdays /
Weekly Off / National /
Festival Holiday

For employees
working beyond
8.30 pm on
weekdays and
not governed
under any of the
shift working
policy.

Disclaimer The company reserves the right to alter, append or withdraw this policy, either in part
or in full, at any time based on managements discretion.