SPMO CENTRAL STOREROOM

FLOW CHART ISSUANCE OF SUPPLIES

Flow Process

Procedure

Start

Unit/College prepares RIS

Requisition &
issue slip (RIS)

Demo3 check accurateness of the items

prices and certifies items availability

Requisition &
issue slip (RIS)

Accounting office certify availability of

funds

Requisition &
issue slip (RIS)

Remo3 issue supplies

Supply Officer double checks items

issued

1.1 The unit concerned prepares

the Requisition & Issue Slip (RIS)
enumerating the supplies/ items
the unit shall requisition.

1.2 The Central Storeroom

Demo3 check prices and certify
items availability. Calculates and
indicate unit cost in the RIS
sheet. Certifies and returns to the
requisitioner.
1.3 The Unit/college forwards
RIS to Accounting office for
confirmation of availability of
funds.
1.4 SPMO receives, records &
forwards RIS to Storeroom.
1.5 The Central Storeroom
Remo3 receives RIS and issue
supplies.

1.6 The Central Storeroom

Supply officer double checks
items issued to the requisitioner.
The requisitioner receives items
and sign on the
RIS.

SPMO CENTRAL STOREROOM

FLOW CHART ISSUANCE OF SUPPLIES
Flow Process

Procedure

1.7 The Central Storeroom

Remo3 post supplies issued to
their corresponding Stock cards.

Remo3 post
supplies to the
Stock card
Stock card

Demo3 double
check prices, stock
numbers on RIS.
Post supplies to
Ledger card
Ledge card

1.8 The Central Storeroom

Demo3 double check prices, stock
numbers and total reflected on
RIS. Post supplies issued to
supplies Ledger card.

1.9 The Central Storeroom Supply

officer encodes RIS data to the
Computerized Supply
Management System. Validates,
updates data files.

Supply officer encodes

RIS data. Validates,
updates data files.
Generates monthly
reports

Current
Deliveries
Current
Issuances
Summary of
Supplies Issued
Supplies Issued
report

Generates Monthly reports

1. Current Deliveries
2. Current Issuances
3. Summary of Supplies and
Materials Issued
. 4. Report of Supplies Issued
according to Funds.
5. Paid by Official receipt
report

SPMO CENTRAL STOREROOM

FLOW CHART ISSUANCE OF SUPPLIES
Flow Process

Procedure

1.10 The Central Storeroom

Supply officer prepares
document for dropping to
Accounting office the supply
items issues from Stock,
according to their different
Funds.

Supply officer prepares

documents for dropping from
accounting the supplies
issues from Storeroom stock
according to their Funds.

RIS 205 FUND

RIS 209
Funds

Budget Utilization
slip

Monthly RIS
report 205
funds

Disbursement
voucher 209
Funds
Monthly RIS
report
209 funds

RIS 201 Funds

Disbursement
vouchers 201
funds
Allotment &
Obligation Slip

RIS Paid by
Official receipt

Official Receipt

Monthly RIS
report 201
Funds

Demo3 reconcile the balances on the

Supply Ledger Card against the
generated reports. Forwards to
Accounting office & files copy.

Accounting office drops the amounts

issues from Stocks of the Central
Storeroom

Generate Monthly RIS report

with the attached document
1. For 201 Funds
a. Disbursement vouchers
sign by the SPMO Acting
Director
b. Allotment & Obligation
Slip (ALOBS) sign by
Budget Director
2. For 205 MOE Funds
- Budget Utilization Slip
approved by the Budget
Director
3. For 209 Trust Funds
-Disbursement voucher
sign the SPMO Acting
Director
4. Paid by Official Receipt

1.11 Demo3 reconcile the

balances on the Supply Ledger
Card against the generated
reports. Forward to Accounting
office & file copies of the
documents.
end