Technological University of the Philippines

SWOT Analysis
Accupoint System Inc.
Sales and Inventory Management System

Team Leader:

Gallarte, Mikee D.

Technical Lead:

Dela Cruz, Kim Nathalie R.

Designer:

Hora, Jemelle Dana T.

Main Programmer:

Calma, John Dexter S.

Quality Assurance:

Racadio, Adrian R.

SWOT ANALYSIS
Approved Topic:

Accupoint System Inc. Sales and Inventory Management System

Major Problem:

Improper Management of Sales and Inventory of the company

Specific Problems:
1. Delayed Restocking of inventory items
2. Manual checking of item availability is too tedious
3.
4.
5.
A. Strengths
1.
2.
3.
4.
5.
6.
7.
8.

Accurate Financial Reporting

Easy detection of errors
Better control over stores
Accurate and up-to-date accounting records
Better control over stores
Acts as internal check
Early detection of loss of stock
Availability of correct stock data

B. Weaknesses
1.
2.
3.
4.

Cost of maintenance of software

Sales and Inventory system is expensive
Cost of computer package to maintain inventory records
Companies must find accountants who knows and can work the system

C. Opportunities
1.
2.
3.
4.
5.
6.
7.

D. Threats

More specializedpersonnels can be hired

Data can be accessed from every where of the world through the technology
Frequent updating of records and data entries can be established
Better utilization can be made
Improvement in distribution chain
Can increase market share with wide range
Frequent updating of records can be established

1. Risk of human error

2. Persistent errors can also cause further complications
3. Reporting inaccurate inventory figures can trigger an audit, resulting in potential
problems for the company
4. The concern is facing competition from existing and upcoming units in the industry
5. Fluctuations in the prices of raw materials

ROUGH SKETCH OF PROJECT DESIGN

PROJECT DESCRIPTION
Characteristics

1.
2.
3.
4.
5.

Monitor Inventory Levels access to publication inventory levels any time of the day
View Product History check values of entered products in a particular year
Accurate Financial Reporting
Manage multiple inventory locations
Stock Flow Management

Advantages
1.
2.
3.
4.
5.
6.

Speed and Efficiency

Document Generation
Timely Data
Greater Control over stock
The level of stock losses or gains can be measured
Reordering of inventory is more efficient

Disadvantages
1.
2.
3.
4.
5.
6.

Reliance on Technology
Accuracy Issues
Risk of Fraud
Additional record-keeping
Increase workload, increase in staff
Additional costs - staff costs, costs of computer package to maintain inventory records

Major Parts
Login Form
Admin Menu
Generation of Reports
Client Accounts Menu
Employee Accounts Menu
Sales History
Stock Flow Management
Point of Sale
Sales Order

Functions
Enter username and password
Choose options
Print important records
Edit, delete, add client accounts
Edit, delete, add employee accounts
Track sales history
Monitor stock in and out flow of inventory
Produce sales receipt
Produce sales invoice