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TRAINING DOCUMENT
Al Shirawi Group of Companies ASG
EPP FINANCIALS - AR
Author: Ravichandra Bhat
Creation Date: 13-Aug-2007
Last Updated:
Version: Ver. 1.0
Approvals:
Document Control
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CONTENTS
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Go to Favorites and Select Oracle applications 11i Rapid Install or open the
webpage http://tstoasis.oasis-uae.com:8003/ as shown below
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This will populate the Oracle Application Login screen. Type the User Name
and Password and Click on E-Business Home Page.
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When you login first time it will ask for new password. Type the Old Password
given to you and the New Password you want to use, Click on Ok. Now you
are asked to select the Responsibility (Module). Select the desired
Responsibility and Click OK.
**
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Toolbar
The application toolbar contains a subset of functions selected from the
Applications menu. Buttons on the toolbar will be grayed out if that
particular function is not available in a particular form. When appropriate,
the toolbar also displays informational messages. The toolbar also displays
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the total number of records available within a given form, as well as the
number of the record you are on. The toolbar buttons include:
Button
New Record
Find
Show Navigator
Save
Next Step
Responsibilities
Print
Close Form
Cut
Copy
Paste
Clear Record
Delete
Edit Field
Zoom
Translations
Attachments
Folder Tools
Window Help
Function
Start new record
Invoke Query Find window
Return to Navigator
Save pending changes
Save pending changes and
start new record
Switch to a different
responsibility
Print the current form
Clear all data in current window
Delete the current record from
the Form
Copy the current record from
the Form
Paste the copied/cut record in a
form
Clear record from the form (not
from the databasethe record
still exists in the database)
Delete the current record from
the database
Invoke field editor
Invoke defined zoom
Invoke Translation window to
translate between languages (if
available)
Invoke the Attachments window
Invoke the Folder Tools palette
Invoke context-sensitive help
Navigator Window
The top of the Navigator window displays the responsibility selected when
you logged into Oracle Applications. Inside the Navigator window you will
see a menu bar, a function/document alternative region, a Function window,
a collection of function buttons, and a Top Ten List window. There is also a
Close Other Forms checkbox that is available in the Navigator window. If you
enable the Close Other Forms checkbox, any forms you have open will
automatically close when you elect to navigate to another function. Screen
below shows the Navigator window.
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Menu Bar
There are eight menus for the Oracle Applications menu bar:
File
Edit
View
Folder
Tools
Window
Help
Functions that are not available will be grayed out in the menus.
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+
+
--
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Create Customer:
Navigate to the Receivables menu and click on Customer and select either
Standard or Quick to create a new one or query for an existing one.
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Enter Transactions:
Classes of Transactions
Invoices, Debit Memos, Credit Memos, Deposits, Guarantee & Chargebacks.
Invoice:
(N) Transactions Transactions
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In the Main Tab area, enter , UOM (unit of measure) is available as a list of
values but is not a required field.
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Adjustment
(N) Transactions Transactions summary
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Select View: Find Enter search criteria (Transaction Number). Click Find.
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Click on activity and Select the Activity name EPP Adjustment, Type (Line,
invoice, Charges etc) and amount (amount will be defaulted).
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Click on Comments, select the Reason and the comments, and make sure
the status should be completed. Else it will be waiting for the approval
Click on save, the adjustment will be saved.
Approve Pending Adjustments
(N) Control Adjustments Approve Adjustments
Key in the Adjustment Number / creator and click on the Find Button.
You must have an Approval Limit for more than or equal to the amount you
are trying to approve.
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Receipts
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Click on Apply
Place your cursor on Apply to column and select the invoice, (Outstanding
invoices from the list) against which receipt is to be applied & Save.
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Once the Invoice is selected the apply check box will get enabled
automatically Save and Close
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Verify the distribution percentage, amount and GL account and click ok and
save.
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Receipts Reversal
You can reverse the receipt if you entered a receipt to a wrong transaction,
cheque returned by bank, Customer Stopped the Payment or for any other
reason.
(N) Receipts Receipts
Retrieve the receipt to be reversed. Select View: Find all to retrieve all
receipts or Select View mention the search criteria
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Click on Find
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Select the Category and the Reason from the LOV and enter the comments,
click on Reverse, receipt will be reversed and saved automatically.
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The invoice balance will not show the reversed receipt any longer.
When you create a standard reversal, Oracle Receivables automatically
updates your GL and re-opens the invoices you closed with the original
receipt.
Collections:
The collection of outstanding receivables is as much a responsibility of the
credit department as the investigation, evaluation, and approval of the
customer's credit. The collection effort should include a systematic and
regular follow-up. This is vital to establish credibility with the customer
concerning the company's credit terms.
The Receivables Dunning Letter Generate program lets you create and send
customized letters to your customers who have invoices, debit memos,
chargebacks, credit memos, and unapplied and on account receipts that are
overdue
Generate Dunning Letters
Run Dunning Letter Print Program. With the required parameters.
(N)
Print Documents Dunning Letters Dunning Letter
Generate
Run Dunning Letter Print Program. With the required parameters.
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Once you finish providing parameter, click on submit. After completion of the
report click on View output
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Click on the LOV, automatically the GL interface programme will ask for the
parameter
Enter the parameters, Select posting in Summary or detail, and enter
period end date as posted date. Enter the GL start date and GL end date
and yes for Journal Import and click Submit. You will get a Request
Number. Verify accounting entries in the GL created.
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Once you submit the request you can view the output in request screen.
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Open/Close AR Period
N ReceivablesControlAccountingOpen close Periods
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Open the Open close Periods screen; click on open next period, this function
will open the next Accounting period
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To close the period, select closed option available from the LOV in
Accounting Period status detail.
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