Académique Documents
Professionnel Documents
Culture Documents
Client
Project
Author
Sneha Yadav
Reviewer
Anil Sharma
Approved by
Control Assurance by
Date:
Date:
Date:
2 of 59
REVISION HISTORY
Document No.:
Version
No.
Issue Date
Change Details
1.0
No Previous Document
10.0
14th October
2014
Reviewed Document
Owner
3 of 59
Approved By
Remarks
DISTRIBUTION
Copy No.
Name
Location
ICAR HQ
ICAR HQ
New Delhi
ICAR HQ
ICAR HQ
IASRI, New
Delhi
IASRI, New
Delhi
IASRI, New
Delhi
4 of 59
Table of Contents
INTRODUCTION ...........................................................................................................................................................ERROR! BOOKMARK NOT DEFINED.
ABOUT THIS DOCUMENT............................................................................................................................................................................................................ 6
1.1 LOGGING INTO ORACLE APPLICATIONS ...................................................................................................................................................................... 9
1. 2(A) CREATION OF RECEIVABLE INVOICE AND STANDARD RECEIPT .................................................................................................................. 8-13
1.2(B) RUNNING ICAR AR INVOICE PRINT REPORT ................................................................................................................................................... 14-19
1.2(C) CREATION OF RECEIPT AGAINST THE TRANSACTION ................................................................................................................................. 20-24
1.3(A) CREATION OF RECEIPTS FOR DIRECT CASH RECEIPT
...25-29
5 of 59
Introduction
About this document
This document covers the above mentioned contents of the following module:
Accounts Receivables
The document has been developed by the IBM Team based on the inputs from the ICAR Team.
6 of 59
Keyboard Shortcut
F11
Prefix or suffix with %
CTRL + F11
F4
CTRL + L
SHIFT +F5
SHIFT +F6
7 of 59
Enter the Username and password as provided (individual user name/password to be used). Password need to be changed on
first time login.
Screenshot
8 of 59
Revenue in ICAR and its institutes will be recorded and accounted by adopting either of the following methods depending
upon the type of revenue/income
o
Direct Miscellaneous Receipt This will normally cater to sales transactions done on cash basis over the counter /
auction or to 1 time customers on cash.
Receivable Invoice and Standard Receipt This will normally cater to sales transactions done on credit basis to
regular customers. - Revenue will be recognized on Accrual Basis and Transaction will be captured in Oracle system
using Receivables Invoices and application of Standard Receipt to the invoice.
Method adopted for recording of revenue/income depends on the nature of income (Eg Sale of Farm Produce,
Consultancy Services etc) and also on the policy governing the income/revenue type
DDO creates Receivable Invoice in the name of the customer in case invoice is required to be raised
Standard Receipt created in the system will be applied against the Invoice to record receipt of payment.
Miscellaneous Receipt along with appropriate Receivable activity will be created by DDO on receiving cash / draft / bank
deposit slip for cash sales.
Income from Consultancy- Receivable Invoice need to be raised (Dedicated Transaction Type)
Income from Rent (Eg IRCTC for Canteen) -Receivable Invoice needs to be raised (Dedicated Transaction Type)
9 of 59
Navigation
Screenshot
Click on
Transaction
10 of 59
Screenshot
Source: Click on Source tab, it will get automatically filled with the name Manual Others
Date: The Date and GL Date will be default current date. You can modify it on your own as well.
Bill to: Enter the name of the customer. Once you select the name of the customer all the information on the form will
get defaulted.The payment term and the due date will get generated from the system.
Payment details: You may enter the receipt method in this field.
You can
modify the date
Click on Line
Items
11 of 59
Screenshot
Once you click on Line Items, the Lines screen will open.
Enter the description of the item sold alongwith its quantity and amount.
Enter the
Description
Click on
Distributions
12 of 59
Screenshot
You can view the accounting information for the same there
After viewing the information press Ctrl+S(save). The system will generate a transaction number.
Account for
sale of dairy
products
13 of 59
Screenshot
A transaction
number will get
generated
Click on Complete
The transaction will get saved and the transaction number will get generated.
14 of 59
This report will show the Invoice Print that has been created.
Navigation
Click on View
Screenshot
15 of 59
Click on Ok
16 of 59
Screenshot
Click on ok
Enter the
Name of the
Report
17 of 59
Screenshot
Click on Submit.
The system will ask you if you want to run another request.
Click on No
18 of 59
Screenshot
19 of 59
Screenshot of
Output
20 of 59
With respect to the transaction created above, a receipt will be created in the system once the money is received.
If the receipt is made in cash, then the receipt shall be created by DDO. However if the amount is received by cheque,
then the receipt transaction shall be done by Audit and Accounts Section.
Click on
receipts
21 of 59
Screenshot
Receipt Method: Click on the Receipt Method. It will get filled automatically
Detail: Select the Transaction Number. Rest of the details will get filed about the customer
Click on Apply
Select the
transaction number
Click on Apply
22 of 59
Screenshot
Press Ctrl+S
23 of 59
Screenshot
The amount of receipt will now appear in applied field as you have applied it against the transaction.
24 of 59
Screenshot
Once you save the transaction, you can see that the invoice has been applied against the receipt.
25 of 59
Navigation
Direct Miscellaneous Receipt This will normally cater to sales transactions done on cash basis over the counter /
auction or to 1 time customers on cash.
26 of 59
Screenshot
27 of 59
Screenshot
Once you change the type to Miscellaneous, a warning message will appear.
Click on Ok
28 of 59
Screenshot
Enter the name of the person from whom the receipt is made
Click on
save
Click on
distributions to see
account code
29 of 59
Screenshot
You can view the account code for the receipt you created by clicking on Distributions
30 of 59
Screenshot
31 of 59
Screenshot
Click on Ok
32 of 59
Screenshot
Enter the parameters as Customer name for whom the receipt is created and the date of receipt
Click on Ok
Click on Submit
33 of 59
Screenshot
Click on No
Click on NO
34 of 59
Screenshot
Click on Find
35 of 59
Screenshot
Click on View
Output
36 of 59
Screenshot
37 of 59
Navigation
This covers the process for accounting for the receipts done for projects.
Since the receipts for projects shall be received through cheques, it will be accounted by the Audit and Accounts Section in
the system
Screenshot
Click on
Receipts
38 of 59
Screenshot
Receipt Date: Enter the receipt date and the GL date will get filled automatically.
39 of 59
Screenshot
40 of 59
Once you click on the DFF, a small window called receipt information will open
Screenshot
Project Receipt
Click on Ok
41 of 59
Screenshot
Once you have selected the method as Project Receipt, then Enter the Project Number
Click on OK
Click on
OK
42 of 59
Screenshot
Click on Save
System will
generate a
message.
43 of 59
Navigation
In case of Advances Given to employees, if there is any unspent amount out of the advance given, penalty shall be
levied on the employee.
The penalty shall be calculated at the rate of 10.7% from the date the advance was given till the date the unspent
amount is recovered.
Screenshot
Click on
Receipts
44 of 59
Screenshot
Click on receipt method and it will automatically fill the receipt method
Enter the amount of penalty.Penalty amount can be ascertained by running ICAR Employee Objection Penalty Report
from payables responsibilty
Click on Employee
Enter the Advance Bill Number against which the advance was given to the employee.
45 of 59
Click on Receipt
method. Enter the
Receipt Number
and the amount
Click on this
field. This is
known as DFF
46 of 59
Screenshot
47 of 59
Screenshot
48 of 59
Screenshot
49 of 59
Screenshot
Once all the information has been entered, review the form
Click on Save
Click on Save
50 of 59
There are various reports which can be run through receivables module.
Screenshot
Click on View.
51 of 59
Screenshot
Click on OK.
52 of 59
Screenshot
Click on OK.
53 of 59
Screenshot
Click on Submit
Click on
Submit
54 of 59
Screenshot
Click on No.
Click on No
55 of 59
Screenshot
Click on Find
56 of 59
Screenshot
Click on View
Output
57 of 59
Output
1. ICAR AR Invoice Print Report: This report will show the invoice for the particular customer.
AR Invoice print
report
2. ICAR Employee Objection Penalty Report: This will show the epanlty amount on the unspent advance amount given to
employee. The parameters shall be the unspent amount received date.
Penalty
58 of 59
3. ICAR Receipt Register: This report will list all the receipts made. The Parameters shall be the dates during which you want
to view the register.
Receipt Register
4. ICAR Treasury Receipt(TR5) Report: This will be receipt given to the person paying money to the instiutes.
TR 5
5. ICAR Subsidiary Cash Book: Subsidiary Cash Book is maintained by DDOs for all cash receipts.This report will the
summarised information of all the receipts made alongwith the voucher number, the person from the receipt is made.This
report can be run for any period by entering the same in the parameters.
Cash book
6. ICAR Main Cash Book: It is maintained by Audit and Accounts which is mainly for Bank Transactions. This Report will show
a summary of all the bank transactions.
main cash
59 of 59