ORDNANCE FACTORY MEDAK

YEDDUMAILARAM, MEDAK DIST. - 502205

TENDER ENQUIRY NO: OFMK/GST/E407214
EPROCUREMENT TENDER ID:133MMETT15001205
-----------------------------------------------------------------------------FROM : THE GENERAL MANAGER
GRAMS : 'ARMOUR'
ORDNANCE FACTORY MEDAK
FAX: 08455 - 239074
(TELANGANA)
PHONE : 040-23283000
----------------------------------------------------------------------------TO
M/S.
TENDER ENQUIRY NO
: OFMK/GST/E407214
TENDER ENQUIRY DATE : 05/12/2014
TENDER OPENING DATE : 17/03/2015
DUE BACK BY TIME
: 2 PM
TO BE OPENED AT TIME: 3 PM
-----------------------------------------------------------------------------The supplies/services mentioned in this TE are required by the
The General Manager
Ordnance Factory Medak
Yeddumailaram,
Telengana
Your quotations will be subject to scrutiny/approval by undersigned or a
committee of officers before they are finally accepted and on receipt
of supply order to the effect fail to offer/make any supplies/services
in accordance with the conditions stipulated in supply order, the Government
reserve the right at their option to obtain them from elsewhere at your risk
and expense. GM/OFMK also reserve the right special conditions stated.

----------------------------------------------------------------------------ITEM
DESCRIPTION
REQ.QTY.
NO.
------------------------------------------------------------------------------

1.

Shifting of EOT cranes 20/5 TON capacity from bay-1

1 Whole job

to bay-2 in VA section,scope of work is enclosed.

------------------------------------------------------------------------------

JT.GM/GST

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Instructions to Bidders

1. This case pertains to procurement of Shifting of EOT cranes 20/5 TON capacity from
bay-1 to bay-2 in VA section,scope of work is enclosed. .
2. Last date and time for submission of technical bid is 17.03.2015 before
14.00 hrs and tenders will be opened on same day i.e.17.03.2015 at 15.00
hrs.
3. For any queries/clarifications regarding you can contact at nos.040-23283621,

23283451.
4. Quotations to be submitted through e- procrument only are accepted. Quotations
by post, email, corrier etc are not accepted. Kindly enroll your firm for OFMK eprocrument (website: https://ofbeproc.gov.in), if not enrolled earlier and
submit the quotations through e- procrument only.
5. E-Procurement tender ID No: 133MMETT15001205
Important instructions to bidders for OFMK OTE No.OFMK/GST/E407214,
dtd:05/12/2014

1. Technical bid: Bidders must ensure that technical bid must contain the following.
a) EMD worth of Rs.25,950/b) Tender fee worth of Rs.100/-.
c) Proof of registration with DGS&D,NSIC,OFs etc if applicable.
d) Compliance statement as per Annexure A duly signed.
2. PRICE BID: Your commercial quote both in figures and words.
3. The case is being processed through E-Procurement. Online Bidding against this
tender enquiry will be done through the OFB E-procurement portal
https://ofbeproc.gov.in.

4. To bid against this TE in the above mentioned portal, firms should obtain digital
signature/token from any of the 07 firms listed in the e-procurement website and
get themselves enrolled with OFMK. After enrolment with OFMK, the firms can bid
against any OFMK open tender enquiry including the present one using the digital
token USERNAME & PASSWORD.
5. Firms who qualified in the Technical bid evaluation only will be considered for
opening of the price bid.
6. Date & Time of opening of price bids will be intimated separately to the technically
qualified firms.
7. Firms should go through the uploaded tender documents thoroughly and submit
their bids directly in 2 Bid system (i.e. technical and price bid).

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8. The technical bids will be opened on 17.03.2015

9. GM/OFMK reserves the right to depute his team of officers at any time for capacity
verification of the firm.
10 Price bids will be opened after scrutiny of techno-commercial bids and the report (if
any) of the capacity verification team nominated by the General Manager, OFMK.
11 The date of opening of price bids will be intimated in due course through e-mail.

12.

Cost of tender documents.

Cost of tender document of Rs.100.00 is required to be submitted in the form

of DD in favour of The General Manager, Ordnance Factory Medak,
Yeddumailaram - 502205 Dist.Medak , from any Public Sector Banks or a
private sector Banks authorized to conduct Government business.
13. Bidders are required to furnish EMD along with their Technical bid for an amount of
Rs. 25,950/-. The EMD may be submitted in the form of Fixed Deposit Receipt; DD or
Bank Guarantee from any of Public Sector Banks or a private sector Banks authorized to
conduct Government Business in favour of General Manager Ordnance Factory,
Yeddumailaram, Medak (dist), PIN: 502205.
EMD is normally required to remain valid for a period of 90 days.
14. Bidders are required to submit EMD worth of Rs. 25,950/- and tender fee Rs.100/- are to
be submitted in the form of DD drawn in favour of General Manager Ordnance Factory,
Yeddumailaram, Medak should reach this office on or before opening date of
Technical bid positively i.e.17.03.2015 at 2.00PM.
NOTE:
The scanned copies of the DDs(EMD & TENDER FEE) are required to be attached
in the e-portal along with technical bid.
15. Exemption from EMD : Exemption from EMD will be given as per clause 4.9.2.1 of
OFBPM-2010 which is reproduced below.
EMD is not required to be obtained from those firms who are registered with Ordnance
factories, central purchase organization (i.e. DGS&D), NATIONAL SMALL INDUSTRIES
Corporation (NSIC) or concerned departments or Ministries of the Government of India.

If the firm is registered with NSIC/ any OFs or Min. Of Defence Organisation,
then the firm may avail exemption from paying EMD. To avail this exemption firm
has to attach the concerned valid registration certificate without fail along with
technical bid.
If the firm is not meeting above criteria for exemption of EMD, then the firm has to submit
the EMD amount in the form of DD/BG along with the technical bid.
In case of non availability of EMD or valid exemption document(s) on technical bid
opening date, the technical bid of firm will NOT be opened.

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CHAPTER-I
ELIGIBILITY CRITERIA
1.The firm should have recently executed/completed minimum 2 numbers of orders successfully
with any govt./PSU or in any reputed firms.
2.The firm should have minimum 5 years of experience in this field as its core area, i.e,
manufacturing, service after sales/execution of erection and commissioning and spares support
for 5-10 years.
CHAPTER-II
CONTRACTUAL TERMS OF TENDER
2.1 Inspection Details
Inspection of items supplied / offered for inspection will normally be done as per
following details:a. Inspection Authority
General Manager OFMK
b. Inspection & Testing will be carried out by the inspector(s) as deputed by Inspection
Authority.
c. Place of inspection will normally be at OFMK. Inspection at firms premises or any other place
can also be done as decided by the Inspection Officer.
d. Inspection Method: As per inspection procedure mentioned in the drawing/specifications
and/or as specified in Quality Assurance Instructions (QAI).
2.2

Commercial Conditions of the contract. (Firms must indicate their clear

acceptance or otherwise of the following in their technical bids)

2.2.1 Performance Security Deposit:

Performance Security deposit of to 10% of the order value has to be deposited by the firm
within 30 days of issue of Supply order by OFMK. The deposit can be submitted in the
form of DD or Bank Guarantee (Divisible) issued by a Public Sector Bank or a private
sector Bank authorized to conduct Government Business and valid up to completion of
contract.
2.2.2 Earnest Money Deposit:
The bidders should comply the EMD condition as explained in the instructions to bidders.
2.2.3 Liquidated Damages :
In the event of delayed delivery of stores by the supplier the purchase is entitled to
recover LD @ 0.5% per week or part thereof of the cost of stores delayed to compensate
for the delay in use of stores subject to a maximum of 10% of total cost of delayed
supplies. The total cost includes taxes and duties.

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2.2.4 Fall Clause :

In case it is noted that during currency of order against this tender another order for same item is
placed on your firm by any other Govt. agency at a lower rate then that lower rate will be
applicable to this order as well from the date of placement of such order having lower rate.
2.2.5 Arbitration Clause:
ARBITRATION CLAUSE for Suppliers (Other than PSU/ Govt. Departments):(a)

All the disputes and differences arising out of or in any way touching or concerning
this agreement (except those for which specific provision has been made therein)
shall be referred to Sole Arbitrator to be appointed by Director General Ordnance
Factories, Government of India. The Arbitrator so appointed shall be a Government
servant who had not dealt with the matters to which this agreement relates and in
course of his duties had not expressed views on all or any of the matter in disputes
or differences. for the time being or a Govt. Servant appointed by him the
appointee shall not be Govt. Servant who had dealt with the matters to which this
agreement relates and that in the course of his duties as Govt. Servant he had not
expressed views on all or any of the matter in dispute or difference. The Award of
the Sole Arbitrator shall be final and binding on the parties.

(b)

The Arbitration shall be as per Arbitration Act 1996 or any statutory modification
thereof.
The venue of Arbitration shall be ORDNANCE FACTORY YEDDUMAILARAM 502 205

(c)

ARBITRATION CLAUSE FOR PSU/GOVT DEPARTMENTS:In the event of any dispute or difference relating to the interpretation and application
of the provisions of the contract, such dispute or difference shall be referred by either
party for Arbitration to the sole Arbitrator in the Department of Public Enterprises to be
nominated by the Secretary to the Govt. of India in-charge of the Department of Public
Enterprises. The Arbitration and Conciliation Act 1996 shall not be applicable to arbitration
under this clause. The award of the Arbitrator shall be binding upon the parties to the
disputes to the disputes, provided however; any party aggrieved by such award may
make a further reference for setting aside or revision of the award to the Law Secretary,
Department of Legal Affairs, Ministry of Law and Justice, Government of India. Upon such
reference the dispute shall be decided by the Law Secretary or the Special Secretary/
Additional Secretary, when so authorized by the Law Secretary, whose decision shall bind
the Parties finally and conclusively. The Parties to the dispute will share equally the cost of
arbitration as intimated by the Arbitrator. (Ref- Min. of HI & PE OM No. 1(24)/ 2005-DPE
(PMA) dt. (22/1/04)

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2.2.6. Payment Terms:

100% Payment will be made within 30 days after receipt of satisfactory work
completion Certificate from our user section & firms bills with all necessary
documents

2.2.7 FOR, Transportation and Delivery.

a) Place of delivery/service/repair will normally be Ordnance Factory Medak unless

specified otherwise.
b) Time will be the essence of contract and the delivery period (including staggered
delivery periods if any) mentioned in order must be maintained by supplier. The
order shall become liable for cancellation after expiry of delivery period and supplier
must obtain extension to same from purchaser to avoid cancellation. However the
purchaser retains right not to give any such extension and in such an event the
order (or part of order-in case of staggered deliveries) will be cancelled at risk and
cost of supplier.
c) In case of Indian suppliers FOR shall be OFMK only. Freight charges up to place of
delivery shall be to suppliers account. In case firm has separately not made any
mention of freight charges it will be deemed that the rates quoted include freight
charges up to place of delivery.
d) The purchaser will not make any transit insurance and supplier will be responsible for
consignment until the entire consignment arrives in good condition at the place of delivery.
2.2.8 Guarantee / Warrantee
a) Supplier shall provide warranty / Guarantee for the performance of the material supplied for
a Period of 12 months from the date of receipt of material in acceptable condition at place of
delivery.

2.2.9 Subletting / Transferring obligations under contract / Order

a) The seller shall not give, bargain, sell, assign or sublet or otherwise dispose off the contract
once placed or any part thereof, or the benefit or advantage of the contract or any part
thereof to any third party. OFMK shall not consider any such act as valid.

2.2.10 ALL OTHER TERMS AND CONDITIONS OF THE CONTRACT NOT

SPECIFICALLY MENTIONED ABOVE WILL BE AS PER CONDITIONS OF
CONTRACTS GIVEN IN DGS&D 68 (REVISED) AND OFB PROCUREMENT
MANUAL 2010.

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CHAPTER-III
Instructions to Tenders

1) Validity
The offer should be valid for 90 days from the date of opening of tenders.
a) The notification of tender will be given in newspapers as well.
b) The specifications / scope of work/drawings / bid forms / techno commercial terms and
conditions etc. of tender will be uploaded on www.tenders.gov.in. and quotations to be
submitted through www.ofbeproc.gov.in

2) Instructions for submission of bids (E-Procurement).

a) The procurement cases processed through E-Procurement system will be
processed via website viz https://ofbeproc.gov.in.
b) The notification of tender will be given in newspapers as well.
c) The specifications /scope of work/ drawings / bid forms / techno commercial terms and
conditions etc. of tender will be uploaded on www.tenders.gov.in while the firms must
submit the bids on https://ofbeproc.gov.in
d) For participating in this E-Procurement system, the vendors should have class-III
Digital signature issued by agencies authorised for same. The details of same are available
at http://www.cca.gov.in

e) After obtaining digital certificates as above the firms must upload all relevant data of
their firm in the OFB e-procurement portal and request OFMK for enrolment. Please note
that enrolment with OFMK is must for bidding against OFMK tenders
f) OFMK shall scrutinise the uploaded data of the firm, verify the details if and as required
and accord enrolment approval in the OFB e-portal as applicable.

g) After enrolment by OFMK, the firm can view the details of NIT in E-proc
website. After viewing the NIT details, if the firm wants to bid against the etender, firm must submit cost of tender documents (see clause 3 below) so as
to reach OFMK before last date of receipt of same indicated in e-proc
website.

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h) After verification of fee (or exemption documents as applicable) submitted by

the vendors OFMK will authorise vendors to commence bidding.
i) The vendors may then submit their bids (Technical / Commercial) online on
https://ofbeproc.gov.in portal before the prescribed date ensuring payment of
EMD as applicable.
3) Acceptance of tender Conditions:
ALL THE BIDDERS ARE REQUIRED TO DECLARE AND SIGN THEIR ACCEPTANCE
FOLLOWING:1 ALL THE TERMS AND CONDITIONS OF TENDER
2

CONFIRMANCE OF THE ITEM OFFERED TO THE DRAWINGS AND TECHNICAL

SPECIFICATIONS TENDERED THESE CONFIRMATIONS MUST BE SUBMITTED AS
ATTACHMENT TO TECHNICAL BID.

3.1 Opening of tender:

The tender will be received and opened at the office of the purchaser on the date and time
specified in Invitation of Tenders. Only Technical Bid will be opened on due date of tender
opening. The price bids of only technically acceptable bidders will be opened at a later date
which will be intimated separately to the bidders concerned.
3.2 Technical bid:
The offer should be complete in all respects along with supporting documents and technical
literature like catalogue, test charts, list of customers of similar item(s), performance
feedback reports from users etc. as required/ applicable.
Scanned copy of documentary proof of having supplied similar items/ similar job works to
any central/state Govt department/ PSU/ or reputed private firms should be submitted
along with technical bid in e-portal.
Scanned copy of performance certificate of similar items/ jobs/services supplied to any
central/state govt. depts. /PSU/ reputed pvt. firm should be submitted along with
technical bid in e-portal.
The tenderer is at liberty to offer alternative offers with any modifications he considers
advisable giving full reasons in support thereof. However, it will not be binding on
purchaser to accept it in part or full and purchaser will be at full liberty to ignore any such
offer.
The offer should conform to technical specification and general conditions of contract.
However, deviations, if any, should be clearly brought out by the tenderers.

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3.3 Queries / Clarifications :

Queries/Clarifications of all nature, if any that may arise should be referred by the
tenderer via written communication (Fax(08455 239074)/ mail to
(generalstores.ofmk@ofb.gov.in)/ Letter) addressed to following:
THE GENERAL MANAGER
ORDNANCE FACTORY
YEDDUMAILARAM 502 205
DIST. MEDAK, A.P.
PH: 040-23283621/23283451
Attn: JT.GM/GST

3.4 Evaluation of price bids:

a) Evaluation of price bids submitted by a firm will be considered only when technical bids
are accepted.
b) In case where all offers are from indigenous sources, ranking will be made based on total
unit cost including all taxes / duties up to arrival of consignment at place of delivery.

3.5 General Instructions :

a) Tender documents are not transferable.
b) Quoted price should be in words and figures. In case of any discrepancy between words
and figures, the price in words shall prevail.
c) Quotations received after due date & time will not be considered.
d) Latest sales Tax Registration Certificate & TIN No. should be mentioned in the offers.
e) There should be clear mention of statutory Levies like Excise duty, Sales Tax, Transportation
charges, any other tax / duty / levy etc. in the offer. In case any of these are not clearly
mentioned, it will be deemed that the offer includes same and no reimbursement of same
shall be allowed at a later date.
f) Firms must clearly state the type of tax / Duty (ED, CVD, ST, CST, VAT etc.) and % of
tax/duty. Clearly specifying % of tax/ duty is mandatory and offers simply stating tax / duty
extra or tax / duty as applicable (without indicating %) may not be considered. It is further
clarified that firms must confirm that Tax / duty as applicable on date of delivery will prevail or
otherwise for purpose of including same in order. In case of absence of any such confirmation
any reduction in tax / duty will accrue to Govt. but Govt. will not be liable to pay any increase
in same.

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g) The tenderer will have no claim to compensation on account of increase of any duty/ tax etc.
during the currency of the contract unless specifically agreed to otherwise in order. For this
purpose the offers must be given carefully as brought out in point (h) above.
h) Conditional offers may not be accepted.
i) Quotations should clearly indicate whether TELANGANA Government Entry Tax is included in
offer or not.
j) Normally prices quoted must be firm and fixed throughout contract period. Price Variation
clause will normally not be accepted. However if tenderer feels it inescapable to include a price
variation clause in contract then he must give a clear formula based only on Govt. rates /
indices along with present values of these rates / indices. It is clarified here that ranking will
be done based only on all inclusive per unit rate quoted which will be considered to be based
on present value of these rates / indices.
k) Packing and Forwarding charges, if extra, should also be clearly indicated. In absence of any
clear stipulation it will be deemed that rates are inclusive of all such charges.
l) Entering discount separately in price bid is discouraged. If any firm intends to offer discount,
the same should be added to basic rate and discounted rate must be entered in quotation.
m) Quotations received after due date and time will not be considered.

n) Canvassing by tenderers in any form including unsolicited letters on tenders submitted

Or post tender corrections shall their tender liable for summary rejection. Any offer
may be rejected by the General Manager, Ordnance Factory Medak at his discretion
without assigning any reason thereof to the tenderer.
o) This tender enquiry is being issued with no financial commitment and purchaser reserves the
right to change or vary any part thereof at any stage. Purchaser also reserves the right to
withdraw the tender should it be so necessary at any stage.
3.6 Evaluation criteria:
The landed cost will be taken as all cost elements F.O.R. destination covering Basic cost,
statutory Duties and Taxes as applicable and transportation up to Ordnance Factory Medak.
AGREEMENT: We agree to all the terms and conditions of this tender and confirm to supply
items/services as per terms & conditions of this tender.

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Compliance Report (TO BE INCLUDE IN THE TECHNICAL BID)

Sl.
No

1
2
3
4
5
6

Description

Accepted to the Scope of work enclosed

attached.
Submission of EMD
Submission of Tender Fee
Confirmation for submission of performance
security deposit after placement of supply order
Validity 90 days from the date of opening of tender
documents.
Payment terms: within 30 days after receipt of
satisfactory work completion Certificate from our
user section & firms bills with all necessary
documents.

Documentary proof for EMD exemption copy if

applicable.

Submission of documentary proof of having

supplied similar items/ similar job works to any
central/state Govt department/ PSU/ or reputed
private firms.

Performance certificate of similar items/

jobs/services supplied to any central/state govt.
depts. /PSU/ reputed pvt. firms

Firms
Remarks
Yes/No

Annexure -A

In case of
noncompliance
, deviation to
be indicated

Annexure-B
PROFORMA FOR BANK GUARANTEE IN LIEU OF EARNEST MONEY DEPOSIT
(To be submitted on non judicial stamp paper of appropriate value purchased in the name of the issuing
Bank)
This
deed
of
guarantee
made
this
___________
day
of
___________,
INR
_______________(INR___________only)
between ____________ ( name of Banker ) having its
registered office at __________ ( place ) and one of its local office at ____________________(herein
after referred to as the surety) and Ordnance Factory ____________________on behalf of President of
India (herein after referred to as the Government.
WHEREAS _________ ( Tenderers name hereinafter referred to as Tenderer ) a company registered
under __________ and having its registered office at ______ is bound to deposit with the Government by
way
of
earnest
money
INR
_______________
(
INR
____________________________________________ only ) in connection with its Tender for supply,
installation, commissioning and testing of ________________ and the specifications and terms and
conditions enclosed therein.
WHEREAS the tenderer as per instructions to tenderers and special conditions has agreed to furnish a
Bank Guarantee valid up to __________________________ instead of deposit of earnest money in cash.
NOW THIS WITNESSESS:
1.
That the Surety in consideration of the above Tender made by the Tenderer to the Government
hereby undertakes to guarantee payment on demand without demur to the Government the said amount
of INR _____________________ ( INR _________________________________________ only ) within
one week from the date of receipt of the demand from the Government on presentation of this deed of
guarantee.
2.
This guarantee shall not be affected by any infirmity or irregularity on the part of the Tenderer or
by the dissolution or any change in the constitution of the Government, Tenderer or the Surety.
3.
The Government shall be eligible to make any claim under this guarantee if the Tenderer after
submitting his Tender, rescinds from his offer or modifies the terms and conditions thereof in a manner
not acceptable to the Government
or expresses his unwillingness to accept the order after the
Government has decided to place order with the Tenderer.
4.
The Surety shall not and cannot revoke this guarantee during its currency except with previous
consent of the Government in writing.
5.
Notwithstanding anything contained in foregoing, the Suretys liability under the guarantee
restricted to INR____________________(INR _____________________________only) .
6.
This guarantee shall remain in force and effective up to__________ and shall expire and become in
effective on intimation thereof being given to the Surety by the Government in which event this
guarantee shall stand discharged.

7.
The Surety will make the payment pursuant to the demand notice issued by the Government
notwithstanding any dispute that may exist or arise between the Tenderer and the Government.

8.
Any forbearance, act or omission on the part of Tenderer in enforcing any of the conditions of the
said Tender or showing of any indulgence by the Government to the Tenderer shall not discharge the
Surety in any way and the obligation of the Surety under this guarantee shall be discharged only on the
intimation thereof being given to the Surety by the Government.
9.
Notwithstanding anything contained hereinabove, unless a demand or claim under this guarantee is
made on the Surety in writing on or before____________________, the Surety shall
be discharged
from all liabilities under guarantee thereafter.
10.
The Surety has the power to issue this guarantee under its Memorandum and Articles of
Association and the person who is hereby executing this deed has the necessary power to do so under the
power of Attorney granted to him by the Surety

SIGNED AND DELIVERED

For and on behalf of above named Bank

For and on behalf of

(Bankers Name and Seal)

Branch Manager
(Bankers Seal)