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Thinking about changing payroll services? Smaller payroll companies often charge
substantially less than their larger, nationally recognized counterparts. The main
reason for this discrepency is that the smaller companies do not have the overhead
of the larger companies, so they can pass the savings along to clients.
If decide you want to change from a big-name provider to a smaller payroll firm, or
if you are starting a business and need payroll services, remember that smaller
payroll providers often offer the same services as the larger companies:
If you determine that the smaller payroll service will meet your needs, be sure to
have the following information available as soon as possible:
2. For each and every employee that has worked for your firm during the payroll
year, whether still employed or not:
Complete name
Last known mailing address
Social Security number
W-4 (for filing status)
Hire date
Quarter-to-date earnings and withholdings
Year-to-date earnings and withholdings
3. Information about your company:
Garnishment information
Enroll in all electronic payroll services the new company offers. Not only do these
ensure accurate and timely tax filings and payments, there are usually no additional
fees for them, and they are much easier than the old system of paper checks, paper
coupons, trips to the bank, and trips to the post office.
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