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ACE UA

AE

ACE
E INTEG
GRATED
D MANA
AGEMEN
NT SYS
STEM
mental Manual
A
AHSE01 Health
h, Safetty and Environ
E
Issue 1, Rev. 1, 28 February
F
y 2012

THIS
S IS AN IM S LEVEL 2 DOCUM
MENT

ACE INTEGRATED MANAGEMENT SYSTEM


HSE MANUAL AHSE01 Issue 1, Rev. 01, February 2012

REVISION HISTORY

01

28 February

Minor formatting

GH

DJ

ZH

00

14 February

First Issue

GH

DJ

ZH

Issue

Rev.

Date

Description of revision

Prepared

Checked

Authorized

Prepared by:

HSE Manager
Name: Gary Higham

Reviewed by:

Quality Assurance Director


Name: David Jeens

Approved by:

Country Operations Director


Name: Zeyad Hammad

This Document is the property of ACE Consulting Engineers Moharram Bakhoum, and cannot be used nor
given to outside party without prior authorization. Print outs from soft copies are Uncontrolled, unless
stamped in red as Controlled Copy

ACE INTE
EGRATED MANAGEMEN
M
NT SYSTEM
M
HSE MAN
NUAL AHSE0
01 Issue 1, Rev. 01, Fe
ebruary 201
12

Tab
ble of Conte
ents
1.0 PURP
POSE AND SCOPE
S
........................................................................................................................................ 5
2.0 TERM
MS AND DEF
FINITIONS .................................................................................................................................. 5
2.1
ACCEPTABLE LEVELS
E
............................................................................................................................................ 5
2.2
ACCEPTABLE RISK ................................................................................................................................................ 5
2.3
ACCIDENT .............................................................................................................................................................. 6
2.4
AUDIT ..................................................................................................................................................................... 6
2.5
AUDITOR ................................................................................................................................................................ 6
2.6
BO
OMB THREAT ....................................................................................................................................................... 6
2.7
CE
EO ...................................................................................................................................................................... 6
2.8
CO
OMPANY WEBS
SITE .............................................................................................................................................. 6
2.9
CO
ONTINUAL IMPR
ROVEMENT ................................................................................................................................... 6
2.10 CO
ONTRACTED SERVICES ....................................................................................................................................... 6
2.11 CO
ONTROL MEAS
SURES ........................................................................................................................................... 6
2.12 CO
ORRECTIVE ACTION
C
............................................................................................................................................ 6
2.13 CR
RISIS.................................................................................................................................................................... 6
2.14 CR
RISIS MANAGE
EMENT TEAM/ BUSINESS CO
ONTINUITY TEAM
E
............................................................................. 6
2.15 DO
OCUMENT ............................................................................................................................................................ 6
2.16 EM
MERGENCY .......................................................................................................................................................... 6
2.17 EM
MERGENCY RESPONSE
E
....................................................................................................................................... 6
2.18 EM
MERGENCY PROCEDURE
R
.................................................................................................................................... 7
2.19 ENVIRONMENTAL ASPECT ..................................................................................................................................... 7
2.20 ENVIRONMENTAL AUTHORITY
Y OFFICIAL .............................................................................................................. 7
2.21 ENVIRONMENTAL HEALTH OFFICIAL
F
.................................................................................................................... 7
2.22 ENVIRONMENTAL IMPACT ...................................................................................................................................... 7
2.23 HA
AZARD ................................................................................................................................................................. 7
2.24 HA
AZARD IDENTIF
FICATION ....................................................................................................................................... 7
2.25 HA
AZARDOUS SUBSTANCE ..................................................................................................................................... 7
2.26 HS
SE....................................................................................................................................................................... 7
2.27 HS
SE MANAGEMENT SYSTEMS
S AUDIT .................................................................................................................. 7
2.28 ILL HEALTH ............................................................................................................................................................ 7
2.29 INC
CIDENT ............................................................................................................................................................... 7
2.30 INTTERESTED PARTIES ........................................................................................................................................... 7
2.31 INTTERNAL AUDITT .................................................................................................................................................... 7
2.32 MA
ANAGEMENT REPRESENTAT
TIVE ........................................................................................................................ 8
2.33 ME
ETHOD STATEMENT ............................................................................................................................................ 8
2.34 MIN
NISTRY OF LABOUR
A
INSPEC
CTOR....................................................................................................................... 8
2.35 NE
EAR MISS ............................................................................................................................................................ 8
2.36 NO
ON- CONFORM
MITY ............................................................................................................................................... 8
2.37 OB
BJECTIVES .......................................................................................................................................................... 8
2.38 OC
CCUPATIONAL HEALTH AND SAFETY (OH
H&S) ................................................................................................. 8
2.39 OFFFENCE ............................................................................................................................................................... 8
2.40 OH
H&S MANAGE
EMENT ........................................................................................................................................... 8
2.41 OR
RGANISATION ...................................................................................................................................................... 8
2.42 PERFORMANCE ..................................................................................................................................................... 8
2.43 PERSON IN CHARGE .............................................................................................................................................. 8
2.44 PO
OLICY................................................................................................................................................................... 9
2.45 PR
REVENTATIVE ACTION ......................................................................................................................................... 9
2.46 PR
REVENTION OF
F POLLUTION ................................................................................................................................. 9
2.47 PR
ROCEDURE .......................................................................................................................................................... 9
2.48 RE
ECORD ................................................................................................................................................................ 9
2.49 RIS
SK ....................................................................................................................................................................... 9
2.50 RIS
SK ASSESSME
ENT................................................................................................................................................ 9
2.51 RIS
SK FACTOR ........................................................................................................................................................ 9
2.52 SAFETY .................................................................................................................................................................. 9
2.53 SAFETY SUPPOR
RT REVIEW AN
ND INSPECTIO NS ................................................................................................... 9
2.54 SCOPE ................................................................................................................................................................... 9
2.55 SIG
GNIFICANT .......................................................................................................................................................... 9
2.56 SIG
GNIFICANT ENVIRONMENTA
N
AL ASPECT .............................................................................................................. 9
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M
HSE MAN
NUAL AHSE0
01 Issue 1, Rev. 01, F
Febuary 2012

2.57 SIG
GNIFICANT ENVIRONMENTA
N
AL IMPACT ............................................................................................................... 9
2.58 SITTES ..................................................................................................................................................................... 9
2.59 STA
AKEHOLDERS .................................................................................................................................................... 9
2.60 STO
OP WORK ORDERS
R
/NOTICES/AUTHORITTY ................................................................................................... 10
2.61 SUPERVISED ........................................................................................................................................................ 10
2.62 TOLERABLE RISK ................................................................................................................................................. 10
2.63 TOP MANAGEME
ENT ............................................................................................................................................. 10
2.64 UN
NSATISFACTOR
RY CONDITION
N ........................................................................................................................... 10
3.0 HSE M
MANAGEME
ENT SYSTEM
M REQUIRE
EMENTS ....................................................................................... 10
3.1
GE
ENERAL REQU
UIREMENTS .................................................................................................................................. 10
3.1.1
P
Policy ....................................................... ...................................................................................................... 10
3.1.2
O
Objectives ............................................... ...................................................................................................... 11
3.1.3
P
Planning .................................................. ...................................................................................................... 11
3.1.4
IImplementatiion and Operation ........... ...................................................................................................... 11
3.1.5
M
Monitoring an
nd Continuous Improvem
ment ............................................................................................... 11
3.1.6
M
Management Review ............................ ...................................................................................................... 11
3.2
PO
OLICY................................................................................................................................................................. 11
3.3
OB
BJECTIVES ........................................................................................................................................................ 12
3.3.1
A
Accidents, In
ncidents, Nea
ar misses, Da
ccurrences .............................................................. 12
angerous Oc
3.4
PLA
ANNING ............................................................................................................................................................ 13
3.4.1
E
Environmenttal Aspects and
a Health an
nd Safety Ris
sk Planning ......................
.
..................................... 13
3.4.2
L
Legal and Otther Requirements .......... ...................................................................................................... 14
3.4.3
O
Objectives, Targets
T
and Programs
P
.... ...................................................................................................... 14
3.5
IMP
PLEMENTATION AND OPERA
ATION ................................................................................................................... 15
3.5.1
R
Resources, Roles,
R
Respo
onsibility Acccountability and
a Authority
y.......................................................... 15
3.5.2
C
Competence
e, Training, and Awarenesss .................................................................................................. 15
3.5.3
C
Communicattion Participa
ation and Con
nsultation ..................................................................................... 16
3.5.4
D
Documentatiion ....................................... ...................................................................................................... 16
3.5.5
C
Control of Do
ocuments ........................... ...................................................................................................... 17
3.5.6
O
Operational Control
C
............................... ...................................................................................................... 18
3.5.7
E
Emergency Preparednes
P
ss and Respo
onse .............................................................................................. 18
3.6
CH
HECKING ........................................................................................................................................................... 19
3.6.1
P
Performance
e Measureme
ent and Moniitoring ........................................................................................... 19
3.6.2
E
Evaluation off Compliance
e.................... ...................................................................................................... 19
3.6.3
IIncident Inve
estigation, No
on-Conformitty and Corrective and Pre
eventive Actition ............................... 20
3.6.4
C
Control of Re
ecords................................. ...................................................................................................... 20
3.6.5
IInternal Audiit .......................................... ...................................................................................................... 21
3.6.6
R
Reporting ................................................ ...................................................................................................... 21
3.7
MA
ANAGEMENT REVIEW ....................................................................................................................................... 21
4.0 SUMM
MARY OF RELATED PR
ROCEDURES
S .................................................................................................... 22
APPENDIX
X A: ACE Health, Safety
y and Environ
nmental Policy ................................... ................................ 24
APPENDIX
X B: ACE He
ealth, Safety and Environ
nmental Guid
ding Principle
es................. ................................ 26

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ACE INTE
EGRATED MANAGEMEN
M
NT SYSTEM
M
HSE MAN
NUAL AHSE0
01 Issue 1, Rev. 01, F
Febuary 2012

1.0 PUR
RPOSE AND
D SCOPE
This man
nual describes ACEs Middle Ea
ast HSE Managemen
M
nt System, and docum
ments the
policies, p
process and procedures for the ssystematic, uniform an
nd cost effeective imple
ementation
of its approach in ma
anaging HS
SE issues.
The syste
em is structured to en
nsure that m
materials an
nd services
s purchase, as well as
s on-going
company activities, comply with
w
the req
quirements of current legislatioon HSE targets and
cations.
objectivess, and contrract specific
The Occu
upational Health
H
and Safety Asssessment Series,
S
BS OHSAS 1 8001: 2007
7 and the
Internatio
onal Standa
ard for Environmental Manageme
ent Systems
s, ISO 140001: 2004 provide the
frameworrk and unde
erlying apprroach for th
he ACE HSE Managem
ment System
m. (Ref 1: at
a base of
page).
pe of the HS
SE Manage
ement Syste
em is defined as the combined
c
aareas of dire
ect control
The scop
and influe
ence in Egyypt, The UA
AE and the rest of ACE
Es International spherres of opera
ations and
includes:

All HSE issue


es under AC
CE direct co
ontrol;
Exxternal HSE
E issues wh
here ACE e
exerts indire
ect management controol including activities,
prroducts and services off suppliers, contractors
s, subcontra
actors and cclients; and
Monitoring of
o ACEs HSE
H
perform
mance to confirm tha
at both offfice and prroject site
nd procedurres outlinedd in this ma
anual; And
acctivities are compliant with the pro
ocesses an
that the hea
alth and safety of a
all employe
ees, other stakeholdeers, and th
he natural
en
nvironment, are being duly
d
respeccted.

The HSE
E Managem
ment Syste
em is, like all system
ms, subjec
ct to a proocess of continuous
c
improvem
ment.
Referenc
ces
Brritish Stand
dards Instittute (BSI). OHSAS 18002: Oc
ccupational Health an
nd Safety
Managementt Systems guidelines
g
for the imp
plementation
n of BS OH
HSAS 18001
1. BSI.
ution (BSI). (2007). Oc
ccupational health andd safety management
Brritish Standards Institu
syystems: BS OHSAS 18
8001:2007. BSI.
International Standards
s Organizzation (ISO
O). (2004). ISO 144004 Environmental
ples, systeems and supporting
s
Managementt Systems, general guidelines on princip
techniques. ISO.
International Standards
s Organizzation (ISO
O). (2002). ISO 144050 Environmental
managementt: Vocabulary. ISO
01 Environ mental Management
International Standards Organizatiion. (2004)). ISO 1400
quirements with guidan
nce for use. ISO.
Syystems Req
International Standards Organizatiion. (2002). ISO 19011 Guidelinees for quality and/or
nvironmenta
al systems auditing.
a
IS O.
en
2.0 TERM
MS AND DEFINITIONS
2.1 Acce
eptable Lev
vels
Controlled
d levels whe
ere hazards
s are insign
nificant in creating a saffe work envvironment.
2.2 Acce
eptable Ris
sk
Risk that is reduced to a tolerab
ble level
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HSE MAN
NUAL AHSE0
01 Issue 1, Rev. 01, F
Febuary 2012

2.3 Accident
An Unpla
anned, pote
entially harm
mful or dam
maging situa
ation or eve
ent, resultinng in perso
onal injury,
environmental dama
age or otherr loss
2.4 Audiit
A system
matic, independent and docume
ented proc
cess for obtaining aaudit evide
ence and
evaluating
g it objectivvely to deterrmine the exxtent to which audit crriteria are ffulfilled.
2.5 Audiitor
An Individ
dual with the
e competen
nce to cond uct an audit.
2.6 Bom
mb Threat
A notice g
given after a bomb has
s been, or iss suspended to have been, placedd.
2.7 CEO
O
Chief Exe
ecutive Officcer
2.8 Com
mpany Website
Any locattion where ACE employees perf
rform work for ACE, whether
w
or not owned
d by ACE
including,, without lim
mitation, offic
ces, buildin gs, project sites
2.9 Conttinual Imprrovement
ment Syste
A Process of enhanccing the HS
SE Managem
em to achiev
ve improvem
ments in ov
verall HSE
performan
nce, in line with our po
olicy., equipm
ment yards, or storage
e facilities.
2.10 Con
ntracted Se
ervices
On-Site a
activities tha
at are, or wiill be, goverrned by a contractual arrangemen
a
nt between ACE (and
its subsid
diaries) and
d another entity
e
involvving hours worked by
y non-ACE employees
s and not
directly ccontrolled or supervise
ed by ACE employees
s. This exc
cludes delivvery/pick up
p services
performed
d by mail, motor/rail/air
m
r freight carrriers, and vendor
v
vehic
cles.
2.11 Con
ntrol Measu
ures
Precautio
ons and arra
angements taken to eli minate or re
educe the hazards.
h
2.12 Corrrective Acttion
Action takken to eliminate the cause of a de
etected nonc
conformity or
o undesira ble situation
n.
2.13 Cris
sis
Any incident that can focus neg
gative atten
ntion on AC
CE and whic
ch could haave an adve
erse effect
on, our rela
ationships with
w various audiencess, or our rep
putation in
on our ovverall financcial conditio
the marke
etplace
2.14 Cris
sis Manage
ement Team
m/ Busines
ss Continuity Team
The core business personnel
p
identified byy the Regio
onal Top Managemen
M
nt to manag
ge a crisis
ure businesss continuity
y. This Tea
am will con
nsist of the Team Leaader, Directo
ors, Legal
and ensu
Counsel, Managers and
a a Media Spokespe
erson as ide
entified in th
he businesss continuity plan.
cument
2.15 Doc
Informatio
on and sup
pporting me
edium, inclu
uding but no
ot limited to
o, paper, ellectronic, pen drives,
CD/DVD.
ergency
2.16 Eme
An unpla
anned situa
ation or eve
ent resultin g in involv
vement of the
t
public eemergency
y services,
police, fire
e, paramedic, or the en
nvironmenta
al regulatorry authorities.
2.17 Eme
ergency Re
esponse
The proccedure to be
b followed
d in the e
event of a fire, bomb
b threat, esscape of hazardous
h
substance
e, contact with
w gas or electric
e
servvices, or oth
her emergency evacuaation event.
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EGRATED MANAGEMEN
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M
HSE MAN
NUAL AHSE0
01 Issue 1, Rev. 01, F
Febuary 2012

2.18 Eme
ergency Prrocedure
A responsse effort byy employees
s from outsiide the imm
mediate release area orr by other designated
d
responde
ers to an occcurrence which
w
resultss, or is likely to result, in an uncoontrolled release of a
hazardous substance.
2.19 Env
vironmenta
al Aspect
An eleme
ent of ACEss activities, products, o
or services that
t
can inte
eract with thhe environm
ment.
2.20 Env
vironmenta
al Authority
y Official
An officia
al of a Govvernment orr Municipal ity Environmental Authority who ensures co
ompliance
with statu
utory and loccal Environmental regu
ulations.
2.21 Env
vironmenta
al Health Offficial
An officerr appointed by the loca
al authority or Municipa
ality to carry
y out inspecctions at wo
orksites or
premises following complaints from locall residents and post invitation foor assistance with a
y regulationss, rules and
d decrees.
matter rellating to loccal authority
2.22 Env
vironmenta
al Impact
Any chan
nge to the environment
e
t, whether a
adverse or beneficial, wholly or ppartially resu
ulting from
ACES acctivities, pro
oducts, or se
ervices.
2.23 Hazzard
A source,, situation or
o act with a potential ffor harm in terms of hu
uman injury or ill health
h, damage
to propertty, damage to the work
kplace envirronment, orr a combina
ation
2.24 Hazzard Identiffication
A processs of recogniizing that a hazard exissts and defiining its cha
aracteristicss.
2.25 Hazzardous Su
ubstance
Any subsstance to which
w
exposure may result in ad
dverse effe
ects on thee health or safety of
employee
es or could cause dama
age to the e
environmen
nt.
2.26 HSE
E
Health, Safety and Environment
E
t
E Managem
ment Systems Audit
2.27 HSE
Systemattic examina
ation to dete
ermine whe
ether activities and rela
ated resultss conform to planned
arrangem
ments of ACEs policy and
a objectivves.
2.28 Ill H
Health
Identifiable, adverse
e physical or
o mental co
ondition arising from and
a / or maade worse by a work
nd / or workk related situ
uation.
activity an
2.29 Inciident
An unplan
nned, poten
ntially harmful, or dam aging situa
ation or event in which an injury or
o ill health
or fatality could occu
ur, environm
mental dama
age or otherr loss.
erested Parrties
2.30 Inte
Individuall or group in
nside or outtside of ACE
E concerned with or afffected by H
HSE perform
mance.
2.31 Inte
ernal Audit
Systemattic, indepen
ndent and documente
ed process for obtaining and eva
valuating ev
vidence to
assess th
hat the HSE Managem
ment syste
em is being
g managed in accordaance with policy
p
and
procedure
e.

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NUAL AHSE0
01 Issue 1, Rev. 01, F
Febuary 2012

2.32 Man
nagement Representa
R
ative
An Individ
dual respon
nsible for coordinating
g the operattion of the HSE Manaagement Sy
ystem and
ensuring that it satisfies the re
equirementts of the In
nternational Standard, ISO 14001 and BS
18001.
OHSAS 1
2.33 Metthod Statem
ment
An Evalua
ation of the component parts of an
ny method or
o procedurre for the foollowing purposes:

To
o determin
ne the haz
zards and risks con
nnected witth the woork activity and the
re
equirementss or qualifica
ations of tho
ose who are
e to perform
m the work.
To
o identity ha
azard contro
ol methods that may fe
easibly be applied.
To
o implemen
nt solutions to eliminate
e, nullify, orr reduce to a minimum
m the consequence of
su
uch hazardss and risks.
Evvaluate esta
ablished means, meth
hods and co
ontrols to ensure
e
effecctiveness, and make
modificationss as needed
d.

nistry of Labour Inspe


ector
2.34 Min
An inspecctor from the Ministry of
o Labor and
d Social Afffairs with au
uthority to innspect the workplace
for compliance with health
h
and safety
s
regu lations.
2.35 Nea
ar Miss
An incident that has the potentia
al to cause harm but re
esulted in no loss or daamage.
n- Conform
mity
2.36 Non
A non fulfilment of a requirem
ment etc. th at could eiither directly or indirecctly lead to
o injury or
illness, prroperty dam
mage, dama
age to the w
workplace en
nvironment,, or a comb ination.
2.37 Objectives
Goals, in
n terms of HSE
H
perform
mance, that ACE has se
et to achiev
ve.
2.38 Occ
cupational Health and
d Safety (O
OH&S)
Condition
ns and facto
ors that affect or could affect the wellbeing
w
of employeess, temporary
y workers,
contractor personnell, visitors an
nd any othe
er person in the workpla
ace.
2.39 Offe
ence
An omisssion or commission, an
n unsafe acct or condition, or a situation that is in conflic
ct with the
procedure
es, standard
ds, and the requiremen
nts of safety
y and health
h statute.
2.40 OH&
&S Manage
ement
Part of the overall HSE Manage
ement Syste
em that fac
cilitates the managemeent of the OH&S
O
risks
associate
ed with ourr business. This inclu
udes the orrganisationa
al structuree, planning activities,
responsib
bilities, pracctices, procedures, pro
ocesses and resources for develooping, impllementing,
achieving
g, reviewing and mainta
aining ACEs HSE polic
cy system.
2.41 Org
ganisation
Companyy, operation
n, firm, en
nterprise, i nstitution or
o associattion, or paart thereof, whether
incorpora
ated or not, public or prrivate, that h
has its own functions and
a adminisstration.
2.42 Perfformance
Measurab
ble results of the HSE
E Managem
ment System
m, related to ACEs ccontrol of health
h
and
safety riskks and enviironmental impacts
i
bassed on our policy and objectives.
o
2.43 Pers
son in Cha
arge
The Depa
artment or Project Ma
anager, Ressident Engineer, Site Manager, oor equivalen
nt level of
superviso
or; or his or her design
nee, who re
epresents ACE
A
manage
ement at anny particula
ar worksite
and who is responsib
ble for imple
ementing prrocedures.
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ACE INTE
EGRATED MANAGEMEN
M
NT SYSTEM
M
HSE MAN
NUAL AHSE0
01 Issue 1, Rev. 01, F
Febuary 2012

2.44 Poliicy
Overall in
ntentions an
nd direction of ACE rela
ated to our performanc
ce.
2.45 Prev
ventative Action
A
Action to eliminate th
he cause off a potential non-conforrmity or und
desirable pootential situa
ation.
2.46 Prev
vention of Pollution
Environm
mental impacct is taken into accoun
nt in the plan
nning, desig
gn and imp lementation
n of all our
projects tto assist in pollution prrevention. T
This include
es creation, emission aand discharrge of any
type of po
ollutant or waste.
w
2.47 Procedure
n activity or process.
Specified way of carrying out an
cord
2.48 Rec
Documen
nt stating ressults achiev
ved or proviiding eviden
nce of activities perform
med.
2.49 Risk
k
Combinattion of the likelihood and severrity of the consequenc
c
ce(s) of a specified hazardous
h
event.
k Assessm
ment
2.50 Risk
Overall process of estimating
e
the
t magnitu
ude of risk arising from
m a hazardd, taking intto account
adequacyy of control measures, and decidin
ng whether or not the risk
r is accepptable.
2.51 Risk
k Factor
A numberr that is dessignated to represent th
he level of risk.
r
2.52 Safe
ety
Freedom from unaccceptable risk of harm.
2.53 Safe
ety Supporrt review an
nd Inspecttions
Project or site inspe
ections of work
w
practicces and controls as th
hey apply too project or program
specific H
HSE require
ements.
2.54 Sco
ope
Range orr extent of coverage,
c
in
n this contexxt used to define
d
the activities andd services in
ncluded in
the HSE M
Management System.
2.55 Sign
nificant
In this co
ontext used
d to denotte those en
nvironmental aspects in relativee terms tha
at warrant
managem
ment action
2.56 Sign
nificant En
nvironmenttal Aspect
ave a signifficant enviro
An enviro
onmental asspect that ha
as or can ha
onmental im
mpact.
2.57 Sign
nificant En
nvironmenttal Impact
An enviro
onmental im
mpact of AC
CEs product
cts or servic
ces that affe
ects the conncern of sta
akeholders
and breacches any en
nvironmenta
al legislation
n.
2.58 Site
es
In the con
ntext of this procedure,, site include
a sites alike.
es offices and
2.59 Stak
keholders
Individualls or organ
nisations th
hat have an
n interest or
o responsibility in thee business
s, whether
constructive or negative, and ca
an directly o
or indirectly influence th
he businesss.

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2.60 Stop Work Ord


ders/Notice
es/Authoritty
A directivve to cease
e work issued for, but not limited
d to, failure to follow pprocedures, imminent
danger situation/conditions, acc
cumulation o
of safety offfences.
pervised
2.61 Sup
Supervise
ed, as used
d in the defiinition of C
Contracted Services,
S
means
m
assiggnment and
d direction
of the dayy-to-day acctivities of th
he individua
al. This is supervision and whose work is rev
viewed for
accuracy of complian
nce to spec
cifications.
erable Risk
k
2.62 Tole
Risk that has been reduced to a level tha
at can be endured by ACE havingg regard to
o our legal
obligation
ns and policcy.
2.63 Top
p Managem
ment
The mostt senior perrsonnel in th
he ACE org
ganisation: Corporate
C
/ geographyy / business
s discipline
leaders, D
Directors, Managers,
M
or
o groups o
of these ind
dividuals, such as the team with executive
authority for ensuring
g that the policy is imp lemented effectively.
satisfactory
y Condition
n
2.64 Uns
An action
n or conditio
on, or a situa
ation that iss in conflict with the sta
andards andd the requirrements of
safety and
d health sta
atute and AC
CE procedu
ures. These
e are catego
orised as fo llows:
Category S: Operatio
on suspend
ded used in conjunction
n with Categ
gories ABC
C below;
Category A: (Major / High Potential): Subsstandard ac
ction or condition with tthe potentia
al to result
in fatal orr major injurry, or seriou
us damage to equipme
ent, infrastru
ucture or ennvironment and to be
rectified im
mmediatelyy;
Category B: (Medium
m Potentiall): Substand
dard action
n or conditio
on with the potential to
o result in
significan
nt other injurries (i.e. min
nor) or mino
or damage to equipment, infrastruucture or en
nvironment
e rectified within 48 hou
urs;
and to be
Category C: (Minor / Low Poten
ntial): Subsstandard ac
ction or cond
dition whichh, whilst no
ot resulting
or damage, falls below
w the require
rements and
d standards
s set by AC
CE and to be
b rectified
in injury o
within 1 w
week; and
Category R: improve
ement recom
mmendation
n.
3.0 HSE MANAGEM
MENT SYSTEM REQU
UIREMENT
TS
3.1 Gene
eral Requirrements
HSE Man
nagement is an integrral part of business managemen
m
nt. The ACE
E HSE Management
System iss based upon proven manageme
ent principle
es and prac
ctices and pprovides a framework
f
for policie
es, procedu
ures and pro
ocesses tha
at are contiinually mon
nitored and updated in response
to changing internal and externa
al factors.
All emplo
oyees are re
esponsible for HSE im
mprovementt. Subject to
o the scopee of the HSE system,
direction is provided to sub-Con
ntractors an d suppliers to ensure an
a adequatee level of aw
wareness,
nd cooperattion with AC
CE.
control an
The HSE Manageme
ent System to which AC
CE is comm
mitted is bas
sed on 6 priinciples:
3.1.1 Po
olicy
The Policcy will be cle
ear, concise
e, defined, ttransparent and comprrehensive.

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3.1.2 Objectives
SE performa
ance that th
he organisa
ation will sett itself to acchieve, such
h as: Zero
Goals in tterms of HS
fatal acccidents, min
nimisation of lost tim
me accidents, zero environmenttal incidentts due to
oved comm
munications
s, and con
ntinued im
mprovement of HSE
organisattions activities, impro
ment system
m.
managem
3.1.3 Pllanning
A compre
ehensive acction plan su
upporting IM
MS policy an
nd objective
es will be im
mplemented
d.
3.1.4 Im
mplementattion and Op
peration
Systemattic controls and proce
edures for implementin
ng the HSE
E Managem
ment Syste
em will be
implemen
nted. All necessary human and fi nancial res
sources for effective H SE manage
ement will
be provided.
3.1.5 Monitoring and
a
Continuous Imprrovement
HSE perfformance will
w be contin
nuously mo
onitored and
d evaluated. Correctivee action will be taken
as approp
priate.
3.1.6 Management Review
E HSE Ma
anagement System w
will be rev
viewed on an ongoi ng basis by senior
The ACE
managem
ment to ensu
ure continuo
ous improve
ement and that best prractices aree being follo
owed.
3.2 Polic
cy
Commitm
ment
ACE is ccommitted to protectin
ng the Hea
alth and Sa
afety of ou
ur employe es and me
eeting our
obligation
ns with resp
pect to the protection
p
off others affe
ected by our activities.
We are a
also comm
mitted to prreserving a
and protectiing the nattural enviroonment in which we
operate.
actively striive to cons
serve energ
gy, water and
a
natural resources and to recycle and
We will a
reduce wa
aste where appropriate
e during the
e execution of our business activitties.
We will be good corporate citizens by strivving to ensu
ure that ourr facilities aand operatio
ons do not
easonable safety or environment
e
tal risks, an
nd by participating in regional co
ommunitypose unre
related acctivities thatt promote excellence
e
i n health, sa
afety and environmenttal practices
s in all our
activities.
develop and
d implement appropria
ate HSE sys
stems and proceduress designed to comply
We will d
with appliicable laws,, legislation, licensing rrequirements and stake
eholder exppectations.
cesses, faccilities and projects
p
in a manner thhat reduces
s risks and
We will plan and dessign its proc
during their entire life cy
ycle, consisstent with th
he direction and requireements of our
o clients.
impacts d
We will acchieve thesse commitments throug
gh:

Em
mployee invvolvement to
t ensure ccontinuous improvemen
i
nt in levels of safety, prevention
p
off accidental injuries, an
nd ill health as well as avoidance of activitiess or actions
s that may
esult in corporate liabilitty;
re
En
nsuring thatt all places of work are
e safe and without
w
risks
s to health;
En
nsuring tha
at facilities and / or a
arrangemen
nts for welfa
are and firrst aid treatment are
avvailable;
De
evelopmentt and adoption of safe w
working pro
ocedures;
Efffective and timely incid
dent contro l, investigattion, and rep
porting;
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En
nsuring and
d promoting
g improvem
ments in hea
alth and saffety standaards through
h effective
co
ommunicatio
on;
En
nsuring ade
equate HSE
E training forr all employ
yees in carry
ying out theeir responsibilities;
En
nsuring thatt adequate safety equi pment and clothing is used
u
by all employees;
En
nsuring a zzero inciden
nt philosoph
hy througho
out our operrations;
Co
ontinuous education
e
and
a
promotiion of HSE
E awareness
s including a strong and
a
visible
HS
SE culture within
w
the Company;
C
Co
ompliance with releva
ant HSE leg
gislation an
nd regulatio
ons as a m
minimum performance
sta
andard;
Prrevention off environme
ental damag
ge and pollu
ution;
Co
ontinuous im
mprovemen
nt of the HS
SE Managem
ment System
m; and
En
nvironmenta
al sustainab
bility being ccore to our design considerations and solutio
ons.

ACE Board of Directtors and the


e CEO and Manageme
ent team ha
ave defined a Health. Safety
S
and
mental Policyy that includ
des these ccommitmentts and sets out the inteentions and principles
Environm
for HSE p
performance
e. The polic
cy compliess with the re
equirements
s of ISO 144001 and BS OHSAS
18001, an
nd providess a framewo
ork to establlish objectiv
ves and targ
gets for impprovement.
A Statem
ment of Policcy has been
n published
d and comm
municated to
o all employyees. This Statement
S
ble, upon request, to the public
c and other interestedd parties. ACE
A
subof Policy is availab
ors and sup
ppliers are made awa
are of HSE
E expectatio
ons as theyy relate to products,
Contracto
services a
and operatio
ons either provided
p
to,, or on beha
alf of, ACE.
The policyy is reviewe
ed annually as part of tthe Corpora
ate Manage
ement Revieew process to ensure
policies re
emain apprropriate to th
he activitiess, products and service
es of ACE, aand continu
ue to meet
HSE obje
ectives. The
e policy is also reviewed
ment with other companny policies.
d for alignm
Referenc
ces
Po
olicy Statem
ment (AHP/3
34)
QA
A Procedurre (Project Review)
R
(AQ
QP/16)
QA
A Procedurre (IMS Rev
view) (AQP//18)
ent 4.2 (OH
BS
S OHSAS 18001:
1
2007
7, requireme
H&S Policy)
OH&S Policyy ISO 14001: 2004, re
equirement 4.2 (Enviro
onmental Poolicy docum
ment, HSE
olicy Statem
ment)
Po
3.3 Obje
ectives
3.3.1

Ac
ccidents, In
ncidents, Near
N
misse
es, Dangero
ous Occurrrences

Commitm
ment
ACE is co
ommitted to
o being proa
active in itss work to prevent all wo
ork related Accidents, Incidents,
Near Missses and Dangerous
D
Occurrence
O
es that may
y potentially
y occur as a result of
o its work
activities.
ACE promotes time
ely and effficient repo
orting of alll Accidents
s, Incidentss, Near Misses and
Dangerou
us Occurren
nces with re
espect to itss work activities.
All Accide
ents, Incide
ents, Near Misses and
d Dangerou
us Occurrences are too be reportted to the
Health, S
Safety and Environmental Manag
ger as outlined in Health, Safetyy and Environmental
Reporting
g (AHP01).
Referenc
ces:
He
ealth, Safetty and Envirronmental R
Reporting (A
AHP/01)
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BS
S OHSAS 18001: 200
07, requirem
ment 4.5.3 (Incident in
nvestigation , non-confo
ormity and
co
orrective and preventive action)
IS
SO 14001: 2004,
2
requirement 4.5
5.3 (Non-co
onformity, corrective
c
aaction and preventive
p
acction)

3.4 Planning
3.4.1

En
nvironmental Aspects
s and Heallth and Saffety Risk Pllanning

Commitm
ment
ACE is co
ommitted to
o identifying
g the activitiies, productts and services that poose a poten
ntial risk to
peoples h
health and safety, or an impact to
o the environ
nment that ACE
A
influennces either directly or
indirectly.. The HSE Manageme
ent System controls these elemen
nts by identtifying and managing
the most significant environmen
ntal aspectss and by re
ecognising and managging the hazards and
nsure everyyones healtth and safetty.
risks to en
All eleme
ents of projject / site health,
h
safe
ety and env
vironmentall planning w
will be included in a
Project Health, Safetty and Environmental P
Plan where contractually required by an ACE
E client.
edure for hazard identtification an
nd risk asse
essment associated wiith all routin
ne or nonThe proce
routine acctivities or in
ndividuals in
ncludes:

Hu
uman behaviour;
Exxternal influences;
Acctivity hazarrds;
Eq
quipment an
nd materials
s;
Ch
hange management;
Operational and
a system changes;
Ch
hanges in le
egislation; and
a
Ch
hanges in design.
d

When de
etermining control prrocedures, a hierarch
hical proce
ess that inncludes: elimination,
substitutio
on, enginee
ering controls, administtrative contrrols and personal proteective equip
pment, will
be used.
Elementss that could potentially result in sig
gnificant en
nvironmenta
al impact arre termed S
Significant
Environm
mental Aspe
ects. Thes
se elementss provide a focus for attention in establis
shing and
reviewing
g HSE obje
ectives and targets. In
n determiniing Signific
cant Environnmental As
spects, all
activities, products and
a services
s in the Sco
ope of the HSE Manag
gement Sysstem are co
onsidered.
gnize that significant
s
impacts can
n also occu
ur where ACE
A
has dirrect controll over key
We recog
subs and, to lesser degree
d
clien
nts; these a re included in the asse
essment proocess.
Hazards and risks to employe
ee health and safety
y are identiified, assesssed, and controlled
through a practical risk assessment me
ethodology.. The resu
ults of thesse assessm
ments are
considere
ed in setting
g HSE objec
ctives and ttargets for improvemen
nt. This infoormation is kept up to
date and is accessib
ble to all employees.
agement Prrocedure for identifying
g and mana
aging environmental cooncerns, and
d planning
The Mana
for health
h and safetyy risks, is ba
ased on pro
oven risk-ba
ased metho
odologies inncluding the
e following
documents:
ces
Referenc
En
nvironmenta
al Aspects and
a Health and Safety
y Risk Plann
ning (AHP/1 8)

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3.4.2

BS
S OHSAS 18001: 20
007, require
ement 4.3.1
1 (Planning
g for hazarrd identifica
ation, risk
asssessment and
a determining contro
ols)
IS
SO 14001: 2004,
2
requirrement 4.3.1
mental aspe
ects)
1 (Environm
Le
egal and Other Requirements

Commitm
ment
ACE is co
ommitted to
o identifying
g and mainttaining acce
ess to applicable natioonal, regional or local
HSE legislation and regulatio
ons, ministe
erial decisions and decrees, aas well as to other
ents as may
m
be dettermined b
by top man
nagement. Managemeent proced
dures and
requireme
processess are enabled to ensu
ure ACE aliignment witth current HSE
H
legislaation, and to
o facilitate
re-alignm
ment with prroposed / new
n
legisla
ation. ACE will commu
unicate releevant inform
mation on
legal and other requirements to persons w
working unde
er our contrrol, and otheer relevant interested
parties.
ces
Referenc
Le
egal and Otther Require
ements (AH
HP/03)
ent 4.3.2 (L
BS
S OHSAS 18001:
1
2007
7, requireme
Legal and otther requireements)
IS
SO 14001: 2004,
2
requirrement 4.3.2
2 (Legal and other requirements)
3.4.3

Objectives, Targets
T
and Program
ms

Commitm
ment
Through tthe HSE Ma
anagement System, A CE is comm
mitted to establishing oobjectives and targets
that ensu
ure legal and regulatory
y compliancce, preventtion of pollu
ution and coontinual imp
provement
of HSE pe
erformance
e.
HSE obje
ectives and
d targets arre establish
hed in all re
elevant functions and are compa
atible with
overall bu
usiness objjectives. Im
mplementatiion of the objectives and targetss are coord
dinated in
managem
ment progra
ams that define respon
nsibility and timeframes
s for complletion. Obje
ectives are
measurab
ble, and alig
gned with co
orporate po
olicy.
Managem
ment progra
ams are ac
ction planss for the co-ordination
n and conttrol of activ
vities and
resourcess to achieve
e HSE obje
ectives and targets with
hin a define
ed timefram
me. The prog
grams are
establishe
ed by the Health,
H
Safety and Enviironmental Manager, and
a are subj
bject to regu
ular review
by the He
ealth, Safetyy and Enviro
onmental D
Department.
New and modified activities,
a
products
p
or services th
hat are pla
anned in thee scope off the HSE
ment System
m are includ
ded in man
nagement programs
p
to
o ensure thaat HSE management
Managem
applies.
ectives and
d targets a
are realistic
c and achie
evable, thee Health, Safety
S
and
To ensurre that obje
Environm
mental Mana
ager conside
ers a wide rrange of iss
sues and infformation w
when establishing and
reviewing
g objectives and targets
s.
Factors in
ncluded are
e:

Le
egal require
ements;
Significant en
nvironmenta
al aspects;
ealth and sa
afety risks assessment
a
ts;
He
Te
echnical and
d technolog
gical optionss;
Financial reso
ources and constraintss;
Operational requirement
r
ts;
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Market and other


o
busine
ess requirem
ments; and
Views of interested parties.

Referenc
ces
Ob
nd Targets (AHP/08)
bjectives an
Managementt Programm
mes (AHP/05
5)
BS
ent 4.3.3 (O
S OHSAS 18001:
1
2007
7, requireme
Objectives and
a program
m(s)
IS
SO 14001: 2004,
2
requirrement 4.3.3
3 (Objective
es, Targets and Prograam(s)
3.5 Implementation
n and Operration
3.5.1

Re
esources, Roles, Res
sponsibility
y Accounta
ability and Authority

Commitm
ment
ACE will d
define the structure,
s
re
esponsibilityy and autho
orities of the
e managemeent team fo
or effective
HSE conttrol, and prrovide adeq
quate resou
urces to imp
plement, ma
aintain, impprove and control
c
the
HSE Man
nagement System.
S
We will identify new
w technolog
gy, training
g and spec
cialised skills needed to maintain
n all HSE
and complia
ance with th
he requirem
ments of BS
S OHSAS 18001 and IISO 14001.. ACE has
controls a
appointed
d the Health
h, Safety and Environ
nmental Manager as th
he Manage ment Repre
esentative
for all HS
SE issues. We have defined
d
clea
ar roles forr accountab
bility and reesponsibility
y for HSE
managem
ment in the business.
b
HSE obje
ectives and targets are
e built into m
managemen
nt priorities.. Actions arre coordinated by the
Health, S
Safety and Environmen
E
ntal Manage
er, who rep
ports to the Quality Asssurance Dirrector and
has speciific responssibility and authority
a
forr:
Co-ordina
ating the im
mplementatiion of the HSE Mana
agement Sy
ystem and compliance
e with the
requireme
ents of BS OHSAS
O
180
001 and ISO
O 14001; an
nd
Reporting
g to the Bo
oard of Directors on H
HSE perforrmance to facilitate M
Managemen
nt Review,
continuou
us improvem
ment and im
mproved HS
SE performa
ance.
Referenc
ces
Sttructure and
d Responsib
bility (AHP/4
40)
Pe
erformance Reporting (AHP/32)
BS
S OHSAS 18001: 2007,
2
requ
uirement 4.4.1
4
( Re
esources, roles, resp
ponsibility,
acccountabilityy and autho
ority)
IS
SO 14001: 2004,
2
requirrement 4.4.1
1 (Resource
es, roles, re
esponsibilityy and autho
ority)
3.5.2

Co
ompetence
e, Training,, and Awarreness

Commitm
ment
To ensure
e all ACE employees are
a compete
ent to imple
ement the Health, Safetty and Environmental
ny personss performing
Policy. An
g tasks are
e appropriattely educatted, trainedd or experie
enced and
are comp
petent to:
Fulfil theirr HSE Mana
agement Sy
ystem respo
onsibilities; and
Be aware
e of how the
eir actions can influence
e HSE perfformance.
Training plans and activities are based o
on a comprrehensive Training
T
Neeeds Analys
sis and In
particularr, full and part-time employees
e
w
whose worrk can influ
uence signiificant environmental
aspects, o
a employee
es health a
and safety, are provide
ed with trainning so they are able
or impact an
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to undersstand and manage


m
ass
sociated HS
SE risks. HSE
H
awaren
ness traininng is also in
ncluded in
the inducttion processs for all new
w staff.
Advice and training is offered to subs a
and contrac
ctors to ass
sist them inn understan
nding and
implemen
nting ACE HSE
H
expecta
ations relate
ed to their products
p
an
nd services.
All trainin
ng requirem
ments are reviewed
r
on
n a routine
e basis to ensure
e
alignnment with
h the HSE
Managem
ment System. This re
eview is inccorporated into each employees Annual Employee
Performance Review
w.
Referenc
ces
QA
A Procedurre (Training and Develo
opment) (AH
HRP/02)
BS
S OHSAS 18001:
1
2007
7, requireme
ent 4.4.2 (C
Competence
e training annd awarene
ess)
IS
SO 14001: 2004,
2
requirrement 4.4.2
2 (Compete
ence, trainin
ng and awarreness)
3.5.3

Co
ommunication Participation and
d Consulta
ation

Commitm
ment
ACE will effectively communic
cate and diisseminate information
n about thee HSE Management
hazards and
d issues to ensure:
e
System, including infformation on all HSE h

nderstandin
ng of the Sa
afety Health
h and Enviro
onmental Po
olicy and obbjectives; an
nd
Un
Fe
eedback of operationall experience
e and performance to manageme
m
nt is obtaine
ed.

External ccommunica
ation system
ms provide p
public acce
ess to the Safety
S
Healtth and Environmental
Policy sta
atement and
d ensure effficient and cconstructive
e response to inquiriess and compllaints from
interested
d parties. In
n particular, decisions a
are recorded for all external comm
munications related to
significan
nt HSE Isssues. Partic
cipation in safety committees, safety meeetings, and
d incident
investigattions is deta
ailed in the relevant pro
ocedures off the HSE Managemen
M
nt system.
Communication cha
annels and methods a
are integratted into all relevant pprocedures to ensure
of informatio
on and data.
transfer o
Referenc
ces
Co
ommunicatiion Participa
ation and C
Consultation
n (AHP/14)
BS
S OHSAS
S 1800: 2007,
2
requ
uirement 4.4.3
4
(Com
mmunicationn participa
ation and
co
onsultation)
IS
SO 14001: 2004,
2
requirrement 4.4.3
3 (Commun
nication)
3.5.4

Do
ocumentattion

Commitm
ment
ACE will establish and maintain
n a suite off documents
s that describe the strructure and operation
of the HS
SE Manage
ement Syste
em. The do
ocumentatio
on includes managemeent procedu
ures, data
and recorrds required
d by BS OH
HSAS 1800
01 and ISO 14001. Add
ditional proccedures are
e included
to ensurre consiste
ent method
ds, effective
e controls,, and com
mprehensivee records. All ACE
Procedure
es and asssociated do
ocumentatio
on are kep
pt in the IM
MS system . All projec
ct specific
records a
and/or docu
uments are held in the
e applicable
e project file
es. The AC
CE HSE Management
System iss comprised
d of the follo
owing eleme
ents:
HSE Man
nual
The HSE
E manual re
eferences ACE
A
policy on Safety Health and Environmeent, and ou
utlines key
managem
ment contro
ols. It is a focus for tthe HSE Managemen
M
t System aand refers to related
documentation, in pa
articular to Manageme
ent Procedu
ures. The HSE
H
Manuaal is referenced under
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NT SYSTEM
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HSE MAN
NUAL AHSE0
01 Issue 1, Rev. 01, F
Febuary 2012

the prefixx and document numb


ber (AHP/44
4) It provides a descrription of thhe scope off the HSE
Managem
ment Syste
em, its elements, interaction
n between
n elementts and referenced
r
documentation.
Health, S
Safety & En
nvironmentt Policy Ob
bjectives an
nd Targets
The HSE policy stattement conffirms ACEss commitme
ent to prote
ect both thee health and
d safety of
everyone who may be affecte
ed by our a
activities and services
s, as well as the env
vironment.
e and Regional objec
ctives and ttargets are established, measureed and mo
onitored to
Corporate
o our activitties and serrvices.
facilitate ccontinuous improveme
ent related to
Managem
ment Proce
edures
Managem
ment Proced
dures are based
b
on re
equirements
s of BS OHS
SAS 180011 and ISO 14001
1
and
describe how comm
mitments in
n the HSE
E Manual are
a implemented. Addditional management
es are also
o integrated into this ssection. Man
nagement Procedures
P
s define res
sponsibility
procedure
and autho
orities, meth
hods, comm
municationss, decisions
s and record
ds, and are the core procedures
for carryin
ng out the HSE Management Syystem. Five core Qualitty Managem
ment Proce
edures are
being use
ed to ensure
e that the sy
ystem is linkked to curre
ent business practices..
Operational Proced
dures
Operation
nal Procedu
ures describ
be how ope
erations are
e to be carried out, in cluding res
sponsibility
and auth
horities, planning, communicattions, work
k programs and meethods. Operational
O
Procedure
es are writtten and imp
plemented tto ensure on-going com
mpliance wiith Safety Health
H
and
Environm
mental Policcy, objective
es and tarrgets. All Operational
O
Procedurees are deve
eloped for
specific ta
asks or functions and are classifi ed under th
he managem
ment proceedure for O
Operational
Control a
and are de
escribed as
s being eith
her Health and Safety
y or Enviroonmental specific. In
addition, the Health and Safety
y Program w
with all corrresponding proceduress are classiffied under
this sectio
on.
Records,, Forms, an
nd Docume
ents
Records Forms an
nd Docume
ents comp
prise inform
mation and
d data esssential to the HSE
Managem
ment System
m. They dem
monstrate ccompliance with policy, proceduress and legal and other
requireme
ents. Extern
nal docume
entation, inccluding corrrespondenc
ce from intterested parties, also
creates re
ecords.
Referenc
ces
BS
S OHSAS 18001:
1
2007
7, requireme
ent 4.4.4 (D
Documentattion)
IS
SO 14001: 2004,
2
requirrement 4.4.4
4 (Documen
ntation)
3.5.5

Co
ontrol of Documents
D

Commitm
ment
ACE will e
ensure thatt all docume
ents necesssary for the proper and effective fuunctioning of
o the HSE
Managem
ment System
m are appropriately a
authorised, current an
nd availablee. Docume
ent control
applies to
o all docum
mentation within the scope of the HSE Managemen
M
nt System, including
documents of exterrnal origin relevant to
o the Healtth, Safety and Enviroonmental Policy
P
and
practices;; for examp
ple codes of
o practice. These are continually
y reviewed ffor practica
ality, being
current an
nd appropriate by the Health,
H
Safe
ety & Enviro
onment Man
nager.
The defin
nition of doccumentation is broad an
nd includes
s the followin
ng paper orr electronic formats:
HS
SE Manual and statem
ments such a
as the Safe
ety Health and Environm
mental Polic
cy;
Managementt Procedure
es;
P
Operational Procedures
;
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NUAL AHSE0
01 Issue 1, Rev. 01, F
Febuary 2012

Re
ecords; and
d
Fo
orms.

Referenc
ces
QA
A Procedurre (Project Communica
C
ations and Document
D
Control)
C
(AQ
QP/07)
BS
S OHSAS 18001:
1
2007
7, requireme
ent 4.4.5 (C
Control of do
ocuments)
14
4001: 2004,, requirement 4.4.5 (Co
ontrol of doc
cuments)
3.5.6

Operational Control

Commitm
ment
with HSE issues in support
ACE will plan and control
c
all operational
o
activities associated
a
s
of
g the policy, objectives,, and targetts.
achieving
Operation
nal procedu
ures are written for site
e-specific op
perations and activitiess performed
d by ACE,
or to pro
ovide guidance to contractors reg
garding AC
CE expectations with respect to their own
Project H
Health and Safety
S
Plan
n. All metho
od statemen
nts provided
d by contraactors shall contain a
risk assessment of the operational activityy, and how
w the identiffied risks w
will be controlled and
nal and control criteria are include
ed in the Op
perational P
Procedures to ensure
managed. Operation
that HSE aspects of the operations are ma
anaged apprropriately.
Operation
nal Procedu
ures are pro
ovided as p
part of Healtth, Safety and
a Environnmental req
quirements
to reduce
e the risk off harm to th
he workforce
e and the environment
e
t. Sub-contrractors and
d suppliers
and mate
erials are im
mportant inputs to the
e operations
s and activities of AC
CE. As such
h they are
subject tto management contrrol, includin
ng an atte
empt to monitor and influence the HSE
nce of respe
ective sub-c
contractors and supplie
ers.
performan
Referenc
ces
Operational Control
C
(AHP/09)
BS
S OHSAS 18001:
1
2007
7, requireme
ent 4.4.6 (O
Operational control)
IS
SO 14001:20
004, require
ement 4.4.6
6 (Operation
nal control)
3.5.7

Em
mergency Preparedness and Re
esponse

Commitm
ment
ACE will iidentify and
d respond to
o activities a
and events that may ca
ause an acccident or em
mergency,
including the preven
ntion and mitigation of any environmental impacts or anny associate
ed injuries
es.
or illnesse
The Management Procedure
P
fo
or identifyin
ng and man
naging Env
vironmental Aspects and Health
ormation on environme
ental aspectts and impaacts as well as health
and Safetty Risks, prrovides info
and safetty hazards and
a risks th
hat are sign ificant unde
er accident and emergeency condittions. This
informatio
on is used to focus on priority activvities requirring emerge
ency plans.
Emergenccy planning
g defines the
e response to accidentts and emergencies annd also the measures
to preven
nt or mitigatte such imp
pacts, haza
ards, and ris
sks. The pla
an applies to all opera
ations and
employee
es who arre trained in emerge
ency respo
onse proce
edures incl uding regu
ular drills.
Emergenccy plans are
e tested thrrough eventt simulations and review
wed for thee following:

Ea
ach scheduled internal audit of the
ese plans and
a procedu
ures; and
An
ny accidentt or emergency situatio
on involving actual or potential HS E impact.

Referenc
ces
Em
mergency Preparednes
P
ss and Ressponse (AHP/02)
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01 Issue 1, Rev. 01, F
Febuary 2012

BS
S OHSAS 18001:
1
2007
7, requireme
ent 4.4.7 (E
Emergency preparedneess and response)
IS
SO 14001: 2004,
2
requirrement 4.4.7
7 (Emergen
ncy preparedness and response)

3.6 Chec
cking
3.6.1

Pe
erformance
e Measurem
ment and M
Monitoring

Commitm
ment
ACE will m
measure an
nd monitor, on a regula
ar basis, the
e operations
s and key ccharacteristics of ACE
activities and service
es related to
t health a nd safety performance
p
e, and signnificant environmental
aspects.
a is collecte
ed and revie
ewed to con
nfirm legal compliance
c
ance vis-HSE data
and assesss performa
vis Health
h, Safety an
nd Environm
mental Poli cy, objectiv
ves, and tarrgets. Wherre HSE mo
onitoring is
being und
dertaken ussing monito
oring techn
nologies or devices sp
pecific to thhe monitorin
ng task(s)
(e.g. air m
monitoring), all devices will be ca
alibrated an
nd maintain
ned accordi ng to manu
ufacturers
specificattions. This will ensure
e both the accuracy and
a
validity
y of measu rements. Third
T
party
expertise used for monitoring
m
/ testing wiill be fully qualified
q
an
nd accrediteed to carry
y out such
programss.
Monitoring results arre reported to the Hea lth, Safety and
a Environ
nmental Maanager by th
he Health,
nd Environm
mental Depa
artment or b
by Third Parrty providers. Monitorinng results are used to
Safety an
assess a
and improvve HSE pe
erformance
e and to check
c
prog
gress towaards achiev
vement of
objectivess and targetts.
Referenc
ces
Le
egal Compliiance (AHP
P/04)
Monitoring an
nd measure
ement (AHP
P/06)
Measuremen
nt and Calibration (AQP
P/17)
BS
ent 4.5.1 (P
S OHSAS 18001:
1
2007
7, requireme
Performance
e measurem
ment and monitoring)
m
IS
SO 14001: 2004,
2
requirrement 4.5.1
1 (Monitorin
ng and mea
asurement)
3.6.2

Ev
valuation of
o Complian
nce

Commitm
ment
ACE will establish and
a
implem
ment a proccedure for monitoring
m
and assesssing compliiance with
legal and regulatory HSE requirrements.
The Health, Safety and
a Environ
nmental Ma
anager, and
d Regional HSE
H
suppoort services,, will carry
out plann
ned and spontaneous
s safety su
upport reviiews, auditts and insppections. These
T
are
designed to measurre compliance with botth legal and
d company policy and procedures. Results
ported using ACE HSE
E Inspection
n Report (A
AHP10F/04) this report includes th
he form for
will be rep
necessaryy corrective
e action. Re
eports are sttored electrronically.
Referenc
ces
Site Inspectio
ons and Aud
dits (AHP/1 0)
BS
ent 4.5.2 (E
S OHSAS 18001:
1
2007
7, requireme
Evaluation of
o compliancce)
IS
SO 14001: 2004,
2
requirrement 4.5.2
2 (Evaluatio
on of compliance)

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HSE MAN
NUAL AHSE0
01 Issue 1, Rev. 01, F
Febuary 2012

3.6.3

Incident Inve
estigation, Non-Confo
ormity and
d Corrective
e and Prevventive Action

Commitm
ment
ACE will identify an
nd control all
a actual a nd potentia
al deficiencies and noon-conforma
ances that
ompliance with
w the Hea
alth, Safety and Environmental Po
olicy.
impact co
The HSE
E Managem
ment System
m includes procedures to identiffy and conttrol several types of
actual and
d potential non-conform
mance:

Internal incide
ents;
Exxternal com
mplaints;
Em
mergenciess;
Un
ncontrolled documenta
ation;
Inaccurate monitoring eq
quipment; a
and
Le
egal non-co
ompliance

Responsiibility and authorities


a
are
a defined
d for correc
ctive actions
s that conttrol non-con
nformance
and initiate preventivve action. The
T Health , Safety an
nd Environm
mental Mannager co-ord
dinates all
e action on
n HSE issue
es including
g changes to practices and proceddures. Priority for the
preventive
allocation
n of resourcces is related to the m
magnitude of the non--conformannce and the
e need for
mitigation
n.
Referenc
ces
He
ealth, Safetty and Envirronmental R
Reporting (A
AHP/01)
BS
S OHSAS 18001: 200
07, requirem
ment 4.5.3 (Incident in
nvestigation , non-confo
ormity and
co
orrective and preventive action)
IS
SO 14001: 2004,
2
requirement 4.5
5.3 (Non-co
onformity, corrective
c
aaction and preventive
p
acction)
3.6.4

Co
ontrol of Records
R

Commitm
ment
ACE will maintain re
ecords that demonstra
ate conform
mance of the HSE Mannagement System
S
to
AS 18001 and
a ISO 140
001 and con
nfirm mana
agement con
ntrol of activvities relatin
ng to HSE
BS OHSA
performan
nce.
Managem
ment Proce
edures desc
cribe recorrds that arre produced from staandard blank record
documents and in other
o
ways. All record
ds must be
e legible an
nd identifiabble to the respective
product or service.
s
Procedures alsso define th
he circulatio
on of recordds to all points of use
activity, p
or referen
nce.
HSE reco
ords are reta
ained for de
efined minim
mum period
ds of time and
a under cconditions th
hat ensure
easy retrieval, securrity and prottection agaiinst damage and deterrioration. W
Where agree
ed with the
d Legal Counsel, reco
ords are avvailable for evaluation by the pu blic, clients
s, external
CEO and
assessorss and goverrnment lega
al regulatorss/agencies.
Referenc
ces
QA
A Procedurre (Records
s and Archivving) (AQP/15)
ent 4.5.4 (C
BS
S OHSAS 18001:
1
2007
7, requireme
Control of re
ecords)
IS
SO 14001: 2004,
2
requirrement 4.5.4
4 (Control of
o records)

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HSE MAN
NUAL AHSE0
01 Issue 1, Rev. 01, F
Febuary 2012

3.6.5

Internal Aud
dit

Commitm
ment
ACE will cconduct pla
anned audits of the HS
SE Managem
ment System
m to ensuree complianc
ce with BS
OHSAS 1
18001 and ISO 14001, proceduress, and otherr arrangeme
ents.
Audits pro
ovide an im
mportant and comprehe
ensive inde
ependent ch
heck on thee implementation and
maintenance of the HSE
H
Manag
gement Sysstem. Traine
ed and com
mpetent ACE
E personne
el are used
to conducct audits tha
at focus on two
t
main isssues:

Effficient functioning of managemen


m
nt system co
ontrols; and
Acchievementt of Safety Health
H
and E
Environmen
ntal Policy, objectives aand targets.

The intern
nal audit scchedule is based
b
on HS
SE activity importance
i
and perforrmance from
m previous
audits. Sp
pecifically, audit
a
freque
encies are:

Increased forr activities involving si gnificant en


nvironmenta
al aspects, or health and
a safety
oncerns; and
co
Increased forr non-conforming activiities and un
ntil non-confformance iss resolved.

The results of auditts are comm


municated to respective directors
s and depaartment ma
anagers to
confirm a
areas of con
nformance and
a to facili tate correcttive action related
r
to nnon-conform
mance The
Safety and Environmen
E
ntal Manage
er summaris
ses audit re
esults for thee Executive
e Board of
Health, S
afety and E
Environmen
ntal Departtment for cconsideratio
on at the
Directors and the Health, Sa
ment Review
w.
Managem
Referenc
ces
QA
A Procedurre (Quality Audits)
A
(AQ P/13)
BS
S OHSAS 18001:
1
2007
7, requireme
nternal audit)
ent 4.5.5 (In
IS
SO 14001: 2004,
2
requirrement 4.5.5
5 (Internal audit)
a
3.6.6

Re
eporting

Commitm
ment
ACE will ensure th
hat all rep
porting of a
accidents, Incidents, Near Missses and Dangerous
D
ported in a timely man
nner as outlined in the ACE Proceedure; Health, Safety
Occurrences are rep
eporting (AHP0/1).
and Envirronmental re
Individuall Project ma
anagers willl be respon
nsible for submitting Monthly
M
stattistical Repo
orts to the
ACE Hea
alth, Safety and Enviro
onmental M
Manager wh
ho will analy
yse and coollate this in
nformation
and then submit the collated and cumulativve data to th
he ACE Boa
ard of Direcctors. This will
w include
alysis of all data
d
provide
ed.
trend ana
Referenc
ces
He
ealth, Safetty and Envirronmental R
Reporting (A
AHP/01)
BS
S OHSAS 18001: 200
07, requirem
ment 4.5.3 (Incident in
nvestigation , non-confo
ormity and
co
orrective and preventive action)
IS
SO 14001: 2004,
2
requirement 4.5
5.3 (Non-co
onformity, corrective
c
aaction and preventive
p
acction)
3.7 Mana
agement Review
R
ACE will review the HSE Management Sysstem at Board of Direc
ctors level aat least on an annual
determine itss continuing
g suitability,, adequacy and effectiv
veness.
basis to d

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01 Issue 1, Rev. 01, F
Febuary 2012

The Healtth, Safety and


a Environ
nmental Man
nager provides a summ
mary of infoormation to the Board
of Directo
ors on the performance
p
e of the HS
SE Management Syste
em. The Exe
xecutive Management
Team ap
pproves corrrective acttion on currrent deficie
encies and
d establisheed future policy
p
and
assessme
ent of opportunities forr improveme
ent.
Managem
ment Review
w is not lim
mited in itss review sc
cope and all
a relevant HSE issue
es can be
reviewed and assesssed for adequacy and need for ch
hange.
The need
d for change
e to Health, Safety an d Environm
mental Polic
cy, objectivees or eleme
ents of the
HSE Man
nagement System
S
may
y arise due tto changing
g circumstan
nces, includding:

Ne
ew or develloping conc
cerns of inte
erested partties;
Ne
ew or revise
ed legal req
quirements; and
to address HSE risk.
Avvailability off improved technology
t

Managem
ment Review may als
so be requ
uired follow
wing major restructuri ng of operations or
managem
ment respon
nsibilities, new processses that intrroduce significant new HSE issues or major
external cconcerns arrising and potentially afffecting inte
erested parties or legal obligations
s.
Referenc
ces
QA
A Procedurre (IMS Rev
view) (AQP1
18)
BS
S OHSAS 18001:
1
2007
7, requireme
anagement review)
ent 4.6 (Ma
IS
SO 14001: 2004,
2
requirrement 4.6 ((Manageme
ent review)
4.0 SUM
MMARY OF RELATED PROCEDU
URES

AHP
P01
AHP
P02
AHP
P03
AHP
P04
AHP
P05
AHP
P06
AHP
P07
AHP
P08
AHP
P09
AHP
P10
AHP
P11
AHP
P12
AHP
P13
AHP
P14
AHP
P15
AHP
P16
AHP
P17
AHP
P18
AHP
P19
AHP
P20
AHP
P21

He
ealth, Safetyy and Envirronmental Reporting.
R
Em
mergency P
Preparednes
ss and Response
Le
egal and Oth
her Require
ements
Le
egal Complia
ance
Ma
anagement Programmes
Mo
onitoring an
nd Measurement
No
ot used
Ob
bjectives an
nd Targets
Op
perational C
Control
Sitte Inspectio
ons and Aud
dits
Stop Work Au
uthority
Aid
ds and HIV
Ch
hemical Spi ll Control
Co
ommunicatio
on, Particip
pation and consultation
c
n
Co
onfined Spa
aces
Drriver and Ve
ehicle Safetty
Ele
ectrical Safe
fety
nvironmenta
al Aspects Health
H
and Safety Riskk
En
Pla
anning
Ex
xcavations
Ex
xternal Regu
ulatory Com
mpliance
Ha
azardous Su
ubstances
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NUAL AHSE0
01 Issue 1, Rev. 01, F
Febuary 2012

AHP
P22
AHP
P23
AHP
P24
AHP
P25
AHP
P26
AHP
P27
AHP
P28
AHP
P29
AHP
P30
AHP
P31
AHP
P32
AHP
P33
AHP
P34
AHP
P35
AHP
P36
AHP
P37
AHP
P38
AHP
P39
AHP
P40
AHP
P41
AHP
P42
AHP
P43
AQP
P/07
AQP
P13
AQP
P/15
AQP
P/16
AQP
P/17
AQP
P/18

He
ealth Surveiillance
He
eat Stress P
Prevention
Hig
ghway Insp
pections
Ho
ousekeeping
g Hygiene and
a welfare
e
Liffting Operattions and Liifting Equipment
Lo
one Working
g
Ma
achine Gua
arding
Ma
anual Hand
dling Operattions
No
oise Contro l
Offfice Safety and Ergono
omics
Pe
erformance Reporting
Pe
ersonal Prottective Equipment
Po
olicy Statem
ment
Re
espiratory P
Protection
No
ot used
Sa
afety Induct ion and Tra
aining
Sc
caffolding
Steel Erection
n
Structure and
d Responsib
bility
Welding, Cuttting and Ho
ot Work
Work at Heigh
ht
Work Fatigue
e
Prroject Comm
munications
s and Docum
ment Controol
IM
MS Audits
Re
ecords and Archiving
Prroject Revie
ew
Me
easurementt and Calibrration
IM
MS Review

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M
HSE MAN
NUAL AHSE0
01 Issue 1, Rev. 00, Fe
ebruary 201
12

APP
PENDIX A: ACE Healtth, Safety and
a Environmental Po
olicy
Purpose::
The purpo
ose of this policy
p
Healtth, Safety a nd Environm
mental Policy is to:
Establissh and main
ntain a struc
cture for a h
healthy and safe workp
place for alll ACE employees
and minim
mize our impact on the environme
ent.
Outline expectation
ns relative to
o compliancce with regiional occupational safeety, health, safety
and envirronmental le
egislation
COMMITMENT:
ACE is ccommitted to
t protectin
ng the safe
ety and hea
alth and sa
afety of ourr employee
es and
meeting o
our obligatio
ons with res
spect to the
e protection of others affected
a
by oour activitie
es. We
are also committed to preserrving and p
protecting the
t
natural environmeent in whic
ch we
operate. We will acctively strive
e to conse rve energy
y, water and natural rresources and
a
to
recycle and reduce waste
w
wherre appropria
ate during the executio
on of our buusiness activities.
We will be good corporate citizens by strivving to ensu
ure that ourr facilities aand operatio
ons do
not pose
e unreasonable safety
y or enviro
onmental risks, and by
b participaating in re
egional
communitty-related activities
a
that promote
e excellence
e in health, safety annd environm
mental
practices In all of ou
ur activities
s. We will d
develop and
d implemen
nt appropriaate HSE sy
ystems
and proce
edures designed to comply with a
applicable la
aws, legisla
ation, licenssing requirements
and stake
eholder exp
pectations. ACE
A
will pla
an and desiign its proce
esses, facil ities and prrojects
in a mann
ner that red
duces risks and impactts during th
heir entire life cycle, coonsistent with the
direction a
and require
ements of ou
ur clients.
OBJECTIVES:
Our ultima
ate goals are simple:
Prevent work-relate
ed injuries or
o illnesses..
Prevent damage to
o property and/or equip
pment from our
Activities..
Prevent adverse im
mpacts to the environm ent from ou
ur on-going projects or operations.
IMPLEME
ENTATION:
In order to guide th
he impleme
entation effforts require
ed by this policy, thee ACE Boa
ard of
Directors
s, Senior Managem
ment, Operrational Le
eaders an
nd Regionaal Leaders will
collaboratte to establish Health, Safety and Environme
ental (HSE) programs tthat:
e the ACE HSE
Embrace
H
Guidin
ng Principle
es and this policy
p
statem
ment.
Complyy with all ap
pplicable sa
afety, health
h and envirronmental rules
r
and re
regulations at the
local, statte, provincia
al and natio
onal level
Meet clie
ent requirem
ments
Where n
no specific regulation exists, com
mply with AC
CE standarrds and apppropriate industry
practices..
Report on perform
mance relattive to shorrt- and long-term HSE
E metrics ddesigned to
o help
achieve e
established goals
Consultt with, listen to, and respond
r
to employees
s, customers and part
rtners in order to
continuou
usly improve
e their HSE
E performan
nce. The establishmentt of formal H
HSE committees,
with docu
umented cha
arters, is recognized ass an effectiv
ve tool for this purposee.
Recognize those who
w contribu
ute to their im
mproved HS
SE Perform
mance.
PLOYEE RESPONSIB
BILITIES:
ACE EMP
All employees will be
e responsible for:
Conducting them
mselves in accordancce with directives, standards
s
edures
and proce
establishe
ed by the ap
pplicable HSE program
m
Temporrarily suspe
ending their personal w
work activitiies and requesting guiidance from
m their
superviso
or before co
ontinuing a task when they identiffy a conditio
on or practi ce that crea
ates a
serious sa
afety, health
h, safety or environme ntal risk.
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For Internal Use


U Only

ACE INTE
EGRATED MANAGEMEN
M
NT SYSTEM
M
HSE MAN
NUAL AHSE0
01 Issue 1, Rev. 00, Fe
ebruary 201
12

Immedia
ately reportiing safety, health
h
and/o
or environm
mental incide
ents to theirr supervisor.
POLICY R
REVIEW:
This policcy will be formally
f
rev
viewed ann
nually. How
wever, if su
ubstantial cchanges oc
ccur in
legislation
n, organizattion and/or other chang
ges may be
e made as re
equired on an interim basis.
b
COMMUN
NICATION:
This policcy is to be displayed prominentlyy in all permanent and
d temporarry offices off ACE
where em
mployee infformation is
s normally ccommunica
ated. An ele
ectronic verrsion will allso be
posted on
n the ACE website.
w
A copy off this policy will be prov
vided to enttities workin
ng for, or on behalf of, A
ACE and will also
be made available to
o other
Stakehold
ders upon re
equest.

Name:

Signature
e

.. Date

..

Page 25 of 26
2

For Internal Use Only

ACE INTE
EGRATED MANAGEMEN
M
NT SYSTEM
M
HSE MAN
NUAL AHSE0
01 Issue 1, Rev. 00, Fe
ebruary 201
12

APPENDIX
X B: ACE Health,
H
Safe
ety and Environmental Guiding Principles
s
To assistt all ACE employees
e
to understtand and to
o implemen
nt the ACE
E Health, Safety
S
and
Environm
mental (HSE
E) Policy an
nd to help tto achieve our HSE goals,
g
ACE Senior management
has estab
blished the following
f
HS
SE Guiding
g Principles..
Risk Man
nagement: We
W will only
y undertake
e activities that we have evaluateed thorough
hly from a
HSE riskk standpointt. Where riisks are ide
e will develop and im
mplement appropriate
entified, we
mitigation
n strategies to reduce the
t possibillity of injurin
ng people, damaging pproperty, orr impairing
the enviro
onment.
Resource
es: We will provide the necesssary huma
an, financial and maaterial reso
ources to
implemen
nt, maintain and monito
or the ACE HSE Progra
am.
Leadersh
hip: Manage
ement will be
b directly i nvolved in the HSE prrogram. All supervisors will lead
ple and thro
ough approp
priate decisiion-making.
by examp
ant and applicable rule
Complian
nce: We will comply wiith all releva
es and reguulations pertaining to
HSE issues as well as
a those voluntary requ
uirements to
o which we subscribe.
Involveme
ent: All AC
CE employe
ees will be
e encouraged to prov
vide continuual feedbac
ck on the
effectiven
ness of our existing pro
ograms and
d to provide
e recommendations foor the development of
new oness that can advance ourr HSE progrram.
Sustainab
bility: We will
w promote environme
ental sustain
nability thro
ough the effficient use of
o energy,
conservattion of natu
ural resourrces, and p
prevention of pollution
n through re
reuse, recycling, and
reduction whenever practical throughout ou
ur company
y.
Training: We will provide
p
thorrough and effective training
t
pro
ograms to oour employ
yees. Our
managem
ment teams will evalua
ate the train
ning needs for all proje
ects and onnly assign competent
c
personne
el.
Industry L
Leaders: We
W will work
k with clien
nts, partners
s, suppliers
s, competitoors and reg
gulators to
raise the HSE standa
ards of our industry.
Work with
h Others: We
W will asse
ess the com
mpetencies and capabilities of ourr sub-contra
actors and
suppliers prior to selecting them
m and hold tthem accountable to th
he same higgh standards we have
mentation of our subco
ontractors HSE progra
ams while
for ACE. We will alsso monitor the implem
ojects.
they workk on our pro
Performance: We will establish short and long-term performance
p
e goals relaative to HSE. We will
gularly on our progress
s to our emp
ployees and
d other stakeholders.
report reg
Assessme
ent: We will routinely assess ou
ur programs at corporate, busin ess line, re
egion and
individual project levvels to enable continua l improvement of our programs
p
annd systems.
g: Every ACE
A
employ
yee will re
eport any occupationa
o
al injury, illlness, environmental
Reporting
release, near-miss incident an
nd propertyy damage incident in a timely, open and thorough
manner. Information
n gained fro
om this rep
porting will be used to enhance oour ability to
t prevent
future inccidents.

Page 26 of 26
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For Internal Use Only