Hotel Reservation system

Phase (1): Requirements Analysis

Phase (2): Entity Relationship Diagram (ERD)

Presented By:
Ahmed Mostafa Abdel-aal
Amr Mestkawy
Ramy Hefnawy
Zakaria Mohamed badr Senousy

Supervised By:
Dr. Ayman Taha

Hotel Reservation system

Description
Hotel Reservation System (HRS) online system to manage business process cycle of hotel
management. Hotel Reservation System contains five modules rooms management, customer
reservation management, supplies management, accounting Module and employee management
modules.
HRS allow users to perform the following functionalities: employees check-ins, check-outs,
reservations, employee information management, and product and supplier information
management. Reporting will facilitate to management level to review and check work progress,
review status of rooms and cash management.
Objectives
Main objectives of System to manage the following activities:
1.
2.
3.
4.
5.
6.
7.
8.

Rooms status / service cycle

Admission of a new customer
Assign a room according to customers reservations
Reservations confirmation (Check In / Check out)
Suppliers and Products management
Employees managements
Payables / Receivables management (balance)
Generate Reports

Scope of work
The scope of project to build online hotel reservation system that can maintain rooms reservations,
employees details, products details, accounts payable and receivable. In this project, we will keep
track of information of employees working in the hotel.
Functional Requirements:
Rooms management Module:
This module provides the management facility of rooms. It would allow to:
add a new room
edit an existing room
View rooms status
Reservation Module:
This module allows the employee to manage reservations. It would allow to:
make a new reservation (check in, assuming that the customer makes the reservation at the
same time he/she checks in)
Check out a customer
Find all reservations by a customer

Employee Management Module:

This module allows to manage the employee information. It would allow to:
Password verification
add a new employee
edit an existing employee
Different views for receptionist and manager
Accounting Module:
This module keeps track of all the accounting information regarding the hotel. It would consist of:
Generate customer invoice
Calculate daily customers payment
Generate supplier invoices
Calculate total payables
Supplies Management Module:
This module keeps track of inventory. It would allow to:
add a new supplier
edit an existing supplier
add a new product
edit an existing product

Non Functional Requirements:

Some other objectives are:
No data duplication
No Paper Work Required
Time Efficient
Cost Efficient
Automatic data validation
User friendly environment
Data security and reliability
Fast data insertion & retrieval
Users/Roles of the System
Managers:
The manager would have special privileges. He will be able to:
add a new employee
edit an existing employee

Receptionist:
The receptionist will have access to the Room management module, Product management module
and Reservation module. He will be able to perform the following operations:

add a new room

edit an existing room
add a new product
edit an existing product
check in a customer
check out a customer

Room Services:
The room service would be responsible to maintain rooms.
Forms and Reports
Forms

Employee Details (add and edit)

Supplier Details (add and edit)
Rooms Details (add and edit)
Products Details (add and edit)
Suppliers Details (add and edit)
Reservation/Check in / Check out
Receivable Details
Payable Details

Reports

Balance Statement Reports

Customer Statement
Employee Details
Supplier Details
Rooms Status
Reservation/Check in / Check out History

Tools:
1- ASP. Net
2- C#
3- SQL Server

Entity Relationship Diagram

Tables Description
Table Name: CUSTOMER
Primary Key: Customer ID
Purpose: To store the customer details.
Column Name
Customer ID
Name
Address
Phone
Cell

Data Type
and Domain
int (4)
varchar (100)
varchar (100)
int(10)
int(11)

Null
Constraint
Not Null
Not Null
Null
Null
Null

Key
Constraint
Primary Key

Table Name: EMPLOYEE

Primary Key: Employee ID
Purpose: To store the employee detail.
Column Name
Employee ID
Name
Manager ID
Address
Phone

Data Type
and Domain
int (4)
varchar (100)
int (4)
varchar (100)
int(10)

Null
Constraint
Not Null
Not Null
Not Null
Not Null
Not Null

Key
Constraint
Primary Key

Application based Constraint

Foreign Key

Table Name: SUPPLIER

Primary Key: Supplier ID
Purpose: To store the information of each supplier.
Column Name
Supplier ID
Name
Address
Phone

Data Type
and Domain
int (4)
varchar (100)
varchar (100)
int(10)

Null
Constraint
Not Null
Not Null
Null
Null

Key
Constraint
Primary Key

Application based Constraint

Table Name: PRODUCT

Primary Key: Product ID
Purpose: To store the information of each product.

Product ID
Name
Supplier ID

Data Type
and Domain
int (4)
varchar (100)
varchar (100)

Null
Constraint
Not Null
Not Null
Not Null

Price

int(10)

Not Null

Description

varchar (100)

Null

Quantity

long(8)

Not Null

Column Name

Key
Constraint
Primary Key

Application based Constraint

Foreign Key
Price not less then 0 or greater then
100,000
Quantity not less then 0 or greater
then 100,000

Table Name: ROOM

Primary Key: Room ID
Purpose: To store the information of each room.
Column Name
Room ID
Manager ID
Price
Maintenance
ID

Data Type
and Domain
int (4)
int (4)
int (10)

Null
Constraint
Not Null
Not Null
Not Null

Key
Constraint
Primary Key
Foreign Key

int (4)

Not Null

Foreign Key

Application based Constraint

Table Name: ROOM-TYPE

Primary Key: Room ID, Room Type
Purpose: To store the room type against each room id.
Column Name
Room ID
Room Type

Data Type
and Domain
int (4)
varchar (100)

Null
Constraint
Not Null
Not Null

Key
Constraint
Primary Key
Primary Key

Application based Constraint

Table Name: RESERVATION

Primary Key: Customer ID, Room ID
Purpose: To store the reservation information.

Customer ID
Room ID
Employee ID

Data Type
and Domain
int (4)
int (4)
int (4)

Null
Constraint
Not Null
Not Null
Not Null

Start Date

Date

Not Null

End Date

Date

Not Null

Charges

int(10)

Not Null

Column Name

Key
Constraint
Primary Key
Primary Key
Foreign Key

Application based Constraint

Date must be in DD-MM-YYYY

format
Date must be in DD-MM-YYYY
format
Charges not less then 0

Table Name: Accounts Payable

Primary Key: ID
Purpose: To keep a record of the accounts payable.

ID
Amount

Data Type
and Domain
int (4)
int (10)

Null
Constraint
Not Null
Not Null

Date

Date

Not Null

EmployeeID

int (4)

Not Null

Column Name

Key
Constraint
Primary Key

Application based Constraint

Amount not less than 0

Date must be in DD-MM-YYYY
format
Foreign Key

Table Name: Accounts Receivable

Primary Key: ID
Purpose: To keep a record of the accounts receivable.

ID
Amount

Data Type
and Domain
int (4)
int (10)

Null
Constraint
Not Null
Not Null

Date

Date

Not Null

Column Name

Key
Constraint
Primary Key

Application based Constraint

Amount not less than 0

Date must be in DD-MM-YYYY
format

Table Name: SUPPLIER-PRODUCT

Primary Key: Transaction ID, Product ID
Purpose: To keep a record of which supplier supplies a product.

Transaction ID
Product ID
Supplier ID

Data Type
and Domain
int (4)
int (4)
int (4)

Null
Constraint
Not Null
Not Null
Not Null

Date

Date

Not Null

Amount

int(10)

Not Null

Column Name

Key
Constraint
Primary Key
Primary Key
Foreign Key

Application based Constraint

Date must be in DD-MM-YYYY

format
Charges not less then 0

Table Name: ROOM-PRODUCT

Primary Key: Room ID, Product ID
Purpose: To keep a record of which product is used in which room.
Column Name
Room ID
Product ID

Data Type
and Domain
int (4)
int (4)

Null
Constraint
Not Null
Not Null

Key
Constraint
Primary Key
Primary Key

Application based Constraint