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TABLE OF CONTENTS:
Sr. No.
Subject
Page No.
1.
Bid Details
2.
Bidders Undertaking
3.
Instructions To Bidder
4.
Scope Of Work
5.
18
6.
20
7.
22
8.
23
9.
24
10.
Performance Statement(Annexure-VI)
25
11.
26
12.
27
13.
28
Bid Details:
1.
Date of Commencement
of Tender Download
from website.
2.
3.
Date, time and venue of 26/07/2013 at 11:30 hrs at State Bank of India, ATM
Pre- Bid Meeting.
Department, Local Head Office, 3rd Floor, B Wing,
Moti Mahal Marg, Lucknow-226001.
4.
5.
6.
7.
Place of opening
Technical Bids
8.
Address
communication
9.
EMD
Date: -------Place:
Yours faithfully,
Signature of Authorised
Signatory Designation
Seal of Company
You are not bound to accept the lowest or any bid received by you, and you may reject all
or any bid.
If our Bid for the above job is accepted, we undertake to enter into and execute at our cost,
when called upon by the bank to do so, a contract in the prescribed form. Unless and until a
formal contract is prepared and executed, this bid together with your written acceptance
thereof shall constitute a binding contract between us.
If our bid is accepted, we are to be jointly and severally responsible for the due
performance of the contract.
You may accept or entrust the entire work to one Bidder or divide the work to more than
one bidder without assigning any reason or giving any explanation whatsoever.
Bidder means the bidder who is decided and declared so after examination of commercial
bids.
The names of successful bidder(s) to whom the contract is finally awarded after the
completion of Commercial Bid, shall be displayed on the Notice at State Bank of India, ATM
Department, 3rd Floor, B Wing, Local Head Office, Moti Mahal Marg, Lucknow-226001.
Date:
Place:
Yours faithfully,
Signature of Authorized Signatory
Name of Signatory:
Designation:
Seal of Company
Tender Notice :
State Bank of India, ATM Department, Local Head Office, 3rd Floor, B Wing, Motimahal
Marg, Lucknow-226001.
Tender Notice :
Bank invites technically complete and commercially competitive bids from eligible vendors for
REQUEST FOR PROPOSAL FOR SUPPLY, INSTALLATION AND MAINTENANCE OF
INDEPENDENT SOLAR POWER SYSTEMS ON BUILT, OWN AND OPERATE BASIS (BOO).
The Bank proposes for supply, installation and maintenance on Built, Own and Operate basis
(BOO) for approx. 400 ATMs of SBI under the area of all Districts in Lucknow Circle of SBI in
phased manner.
RFP may be downloaded from e-procurement website http://www.sbi.co.in. Technical bids are
required to be submitted as per schedule given:
Date of start of downloading RFP from the Bank 19/07/2014 from 16:00 hrs.
website
Last date & time for acceptance of queries
The Technical bid in physical form along with supporting documents should be submitted on or
before 31/07/2013 up to1300 hrs to Asstt. General Manager, State Bank of India, ATM
Department, Local Head Office, 3rd Floor, B Wing, Motimahal Marg, Lucknow-226001.
The order for installation of Solar Power Systems will be split between L1 & L2 vendors
in the ratio of 60% and 40% respectively. L2 to match the price of L1.
INSTRUCTIONS
Introduction:
State Bank of India is one of the largest Public Sector Bank with more than 17000
Branches/Offices geographically located all across India. State Bank of India invites technically
complete and commercially competitive proposal from reputed bidders for supply, Installation and
Maintenance of Independent SOLAR POWER SYSTEMS on Built, Own and operate basis. The
Bank proposes for supply, installation and maintenance on Built, Own and Operate basis (BOO) for
approx. 400 ATMs of SBI under the area of all Districts in Lucknow Circle of SBI in phased
manner.This invitation of Bids is open to all Original Equipment Manufacturers (OEM) or their
authorized agents/representative/dealers having presence in India, provided they fulfill the
minimum qualification criteria mentioned as under:
Minimum Eligibility Criteria for bidders:
Sr. No Pre-Qualification Criteria
Compliance(Yes/
No)
1.
2.
3.
The
Bidder
should
have
successfully
implemented minimum 100 no.s SOLAR
POWER SYSTEMs in at least 2 Nationalized
Banks/Financial institutions/Central or State
Government organizations /Reputed corporate
organizations. The bidder must have executed
the orders of similar nature and magnitude. The
certificate to this effect from the organization
should be furnished along with Technical bid.
Letter of satisfaction is to be provided from the
organizations where the bidder has installed the
equipment.
4.
8.
2.The selected bidder will enter into a monthly rental agreement with the bank for supply of various
equipments as per models, specifications and functionality approved by the bank. The monthly
rentals will be valid for a period of three years, subject to review. The bidder will pass on to the
bank, the benefit of discounts, any fiscal corrections if any announced during any period in respect
of orders placed during that period. The bidder will also provide the latest model available, if there
is upward revision in the model offered, at no extra cost to the Bank.
3.To specify the various infrastructure requirements this has to be provided for commissioning and
smooth functioning of the equipment. This will include requirements of space at the site & power.
Earthing & any other related items at the site is to be provided by the bidder.
4.The bank reserves the right to shift the equipment to a suitable location depending upon the
need. The bidder will arrange to shift the equipment and install and commission the same. The
Bank will bear transportation & transit insurance cost only.
5.Bidder should undertake to provide maintenance support to equipment and arrange for spare
parts on a continuous basis within the prescribed TAT period.
6. Obtaining of the Road permits, form 32, other security forms, Octroi, Cess, Toll Trade tax etc. will
be the sole responsibility of the bidder. However, Bank will sign the necessary forms as bank, as
per the requirements.
7.The bidder should undertake to guarantee a minimum uptime of 98% and should execute service
level agreement for the same.
8. Bidder to provide to the bank the daily MIS report in the format as designed by the bank on real
time basis.
9. Bidder to submit the feasibility report before the installation of the equipments and obtain a
certificate duly validated by the Bank.
10.The system should be capable to provide power for at least 12 hours during the day 365 days a
year irrespective of the rainy and weather condition as per mentioned requirements:
11.The Centralized Monitoring systems should be capable of monitoring the uptime to ensure that
power is available for 12 Hrs( duration as specified by the Bank) during the day, 365 days a year.
The vendor must submit uptime reports to the bank daily. Online access of the central monitoring
system is to be given to the Bank or it's Representative.
12.The vendor will be fully responsible for doing the required civil and structural works for making
the system fully operational. All electrical/ data cabling to connect the solar PV systems, Battery
Bank & Invertors shall be vendors responsibility.Vendor will be obliged to install solar panel at such
place indicated by the bank at the ATM site.
13. The vendor will provide the facility to open the shutter of the ATM in the morning and close the
same in the evening (say at 7.00 AM and 9.00 PM) every day if demanded by the Bank.
14. Vendor should have the service center at the circle head quarter or district offices at a place
where the solar power system has been installed. If the vendor doesnt have the service center at
any particular head quarter then undertaking to establish the same within one month of signing the
contract is to be furnished by the bidder.
15. If the successful bidder, fails to fulfill its obligations under this arrangement, the banks shall
have the right to-Terminate the contract.
1.COST OF BIDDING
The Bidder shall bear all the costs associated with the preparation and submission of its bid, the
bank will in no case be responsible or liable for these costs, regardless of the conduct or outcome
of the bidding process.
2 . BIDDING DOCUMENT
The Bidder is expected to examine all instructions, forms, terms and conditions and technical
specifications in the Bidding Documents. Failure to furnish all information or supressing any
information required by the Bidding Documents or submission of a bid not substantially responsive
to the Bidding Documents in every respect will be at the Bidders risk and may result in the
rejection of its bid. Bidder should strictly submit the bid as per RFP failing which the bid is likely to
be rejected as non-responsive.
3. AUTHENTICATION OF ERASURES/OVERWRITING ETC.
Any inter-lineation, erasures, or overwriting shall be valid only if the person(s) signing the bid
initial(s) them.
i. The Bidder shall furnish, as part of its Technical Bid, an EMD of Rs.250000.00(Rupees Two
lacs fifty thousand only).
ii. The EMD is required to protect the Bank against the risk of Bidders conduct, which would
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the bidder for clarifications. The response should be in writing and no change in the substance of
the bid shall be sought, offered or permitted.
16. BIDDING PROCESS (TWO STAGES)
The Bidder shall be required to submit their technical Bid in terms of the stipulation contained in
the RFP & the Bank shall upon opening & persual of technical BID prepare a short list of the
Bidder found qualified for participation in the commercial bid.
For the purpose of the present job, a two-stage bidding process will be followed.
a. TECHNICAL BID (Part I)
The bidder will have to submit the Technical Bid in sealed envelopes, duly super scribing RFP for
supply, installation and maintenance of independent solar Power systems on Built, Own and
Operate basis., TECHNICAL BID. TECHNICAL BID will also contain all the documents
mentioned in the RFP. All the Annexure should be duly signed and stamped. TECHNICAL BID
should NOT contain any pricing or commercial information at all. Technical bid documents with any
commercial information will be rejected. In the first stage, only TECHNICAL BIDs will be opened
and evaluated. Only those Bidders satisfying the technical requirements as determined by the
Bank and accepting the terms and conditions of this document shall be short-listed for online ereverse auction. The bid should not contain interlineations, erasures or over writing except as
necessary to correct errors made by the Bidder, in which case such corrections shall be duly
confirmed under signature of the person(s) signing the bid.
b. COMMERCIAL BID(Part II)
Bidder shorlisted in technical bid will be invited to participate in the online reverse auction to be
conducted by M/s e-Procurement Technologies Pvt. Ltd. (abcprocure). (The company selected
by the Bank for conducting e-procurement process). The short-listed vendors will be trained by M/s
e-Procurement Technologies Pvt. Ltd. (abcprocure) for this purpose and they will have to abide
by the e-business rules framed by the Bank in consultation with M/s e-Procurement
Technologies Pvt. Ltd. (abcprocure). A copy of the e-business rules is enclosed with this
document (Annexure-V). The vendors are required to have digital certificates well in advance
to participate in the reverse auction to be conducted by M/s e-Procurement Technologies
Pvt. Ltd. (abcprocure).
17. LANGUAGE
The bids prepared by the bidder and all correspondence and documents relating to the bids
exchanged by the bidder and SBI, should be written in English language or in Hindi together with
its english translation. In case of any dispute english will be considered as final language.
18. OPENING OF TECHNICAL BIDS
All the bids will be opened at the date, time and locations mentioned in RFP (as per tender
schedule). In the first stage, only TECHNICAL BID will be opened and evaluated. The technical
bids will be opened in the presence of representatives of the bidders who choose to attend.
19. BID CURRENCY
The Prices in the bid document should be expressed in Indian Rupees only.
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25. INDEMINITY
Bidder shall have to indemnify the Bank against any loss/expenditure incurred or any
disputes/claims from anybody for having used/using patented designs in their hardware pertaining
to this order only. Any patented design used in solar power system equipment shall be under
manufacturers license agreements and a copy of such agreement authorizing the bidder to
manufacture the patented designs shall be given to the Bank. The bidder shall furnish Indemnity
bond for providing adequate maintenance/service support for their Solar Power system which bank
shall have the right to proceed against the bidder for damages legally or otherwise.
26. SITE PREPARATION AND INSTALLATION
The Bank will designate the installation site before the scheduled installation date, to allow the
supplier to perform a site inspection to verify the feasibility of the sites before the
installation/commissioning of the solution.
27. INSTALLATION/COMMISSIONING OF EQUIPMENT
The vendor is responsible for all unpacking and installation of systems. The supplier will test
hardware/system operations and accomplish all adjustments necessary for successful and
continuous operation of the hardware/software at all installation sites.
29. SIGNING OF CONTRACT
The successful bidder(s) shall be required to enter into a contract with the bank after monthly rental
approval according to the terms and conditions of the RFP, within 30 days of the award of the
tender or within such extended period as may be specified by Asstt. General Manager (ATM
operation), State Bank of India, ATM Department, Local Head Office, 3rd Floor, B Wing, Motimahal
Marg, Lucknow-226001, on the basis of the Tender Document, the Tender Response of the
successful bidder, the letter of acceptance and such other terms and conditions as may be
determined by the Bank to be necessary for the due performance of the work. Bank shall place
order as per approved rate to approved bidder.
28. PATENT RIGHTS
The vendor shall indemnify the bank against all third party claims of infringement of patent,
trademark or industrial design rights arising from use of the Goods, or any part thereof in India.
i. The supplier shall, at their own expense, defend and indemnify the Bank against all third party
claims or infringement of intellectual Property Right, including Patent, trademark, copyright,
trade/data secret or industrial design rights arising from use of the products or any part thereof in
India or abroad.
ii. The vendor shall expeditiously extinguish any such claims and shall have full rights to defend it
there from. If the Bank is required to pay compensation to a third party resulting from such
infringement, the supplier shall be fully responsible for, including all expenses and court and legal
fees.
iii. The Bank will give notice to the Supplier of any such claim without delay, provide reasonable
assistance to the Supplier in disposing of the claim, and shall at no time admit to any liability for or
express any intent to settle the claim.
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a) For delay in supply an installationThe complete Solar power system for ATMs should be delivered and installed at the identified ATM
within 4 weeks of placement of order. A penalty of Rs. 2000/- per week per location shall be
charged by the Bank in case of delay in installation with maximum delay of 10 weeks. Beyond this
bank shall have the option of cancelling the orders/ or forfeiting the EMD/invoking Bank Guarantee
unless delay is on part of the bank or reasons beyond control of both vendor/bank.
b) For delay in operationalization/ not providing 98% uptime In case solar power system for ATMs/ Branch offices in not able to provide power for 98% of the
time during the 12 hrs on any day then no payment shall be made for that day and this amount
shall be deducted on pro rata basis from the final payment of that month. In addition to the above,
if the system remains non-functional beyond 24 hrs, as monitored by the vendors centralized
monitoring or from lodgement of complaint by the bank, a penalty of 10% of monthly rentals will be
levied for each day of failure beyond 24 Hrs provided that total penalty in a month should not
exceed total monthly rental payable.
c) Calculation of penalty will be based on the MIS report (Uptime Report) provided by the vendor
after due verification by the bank. The penalties referred in clause 37 a & b above may be
recovered from the future rentals and /or by invoking the performance bank guarantee or
separately realized from the vendor.
If the incident of breakdown (more than 04 Hrs between 8 am to 8 pm) of the equipment occurs
three times a month in a particular site then order stands gets automatically cancelled for that
particular site and expenditure incurred to reinstate the earlier system at that site will be borne by
the solar UPS vendor.
38. DETAILS OF LICENSES
The Successful bidder must furnish a list of all the licenses number of all the software supplied by
the Bidder, along with a COA (Certificate of authenticity) from respective OEMs. This must be
submitted along with the invoices.
39. FORCE MAJEURE
Notwithstanding the above provisions, the successful bidder shall not be liable for penalty or
16
termination for default if and to the extent that its delay in performance or other failure to perform
its obligations under the contract is the result of an event of force majeure. For purposes of this
clause, force majeure means an event beyond the control of the bidder and not involving the
bidders fault or negligence and not foreseeable. Such events may include, but are not restricted
to, war or revolution and epidemics. If a force majeure situation arises, the bidder shall promptly
notify the bank in writing of such condition and the cause thereof. Unless otherwise directed by the
bank in writing, the bidder shall continue to perform its obligation under the contract as far as is
reasonably practical, and shall seek all reasonable alternative means of performance not
prevented by the force majeure event.
Authorised Signatory
Signature
Designation
Seal
17
Annexure-I
Minimum Eligibility Criteria for bidders:
Sr. No Pre-Qualification Criteria
Compliance(Yes/
No)
1.
2.
3.
The
Bidder
should
have
successfully
implemented 100 SOLAR POWER SYSTEMs in
at least 2 Nationalized Banks/Financial
institutions/Central
or
State
Government
organizations /Reputed corporate organizations.
The bidder must have executed the orders of
similar nature and magnitude. The certificate to
this effect from the organization should be
furnished along with Technical bid. Letter of
satisfaction is to be provided from the
organizations where the bidder has installed the
equipment.
4.
18
19
ANNEXURE- II
TERMS AND CONDITIONS:
1.ACCEPTANCE/ CANCELLATION OF ORDER:
If the Bidder fails to deliver and/ or install the equipment within the stipulated time schedule or the
extended date communicated by the Bank, it will be a breach of contract. Bank reserves its right to
cancel the order in the event of delay in delivery/ installation/ commissioning of equipments.
2.TAXES:
The bid prices shall be inclusive of all charges, Taxes, Statuary levies , Octroi Cess, VAT etc.
Service tax shall be admitted additionaly at prevalent rates as applicable.
3. ACCEPTANCE TEST :
i Inspection/Acceptance Tests shall be carried out to the satisfaction of SBI at the factory and site.
ii The inspection shall be designed by the Bank and conducted by SBIs officials to their
satisfaction. The vendor shall provide/extend necessary assistance to SBI officials in the conduct
of the acceptance tests/inspection.
4. PAYMENT:
Rent will be paid after the end of the month and satisfactory performance. There would be no
provision for advance rental payment.
5. DELIVERY PERIOD:
Solar Power Systems are to be delivered within 4 weeks from the date of order. The date on which
the complete system is delivered will be taken as the date of delivery. In case of part delivery of the
system, the date of last items delivered will be taken as the date of delivery.
6. INSTALLATION:
Bidder shall be responsible for installation of the systems ordered at site within 7 days from the
date of delivery or within 3 days of logging the call for installation without any installation cost.
7. INSURANCE:
Bidder will get the Insurance cover, for all risks, up to the delivery, Installation of the system up to
the contract period. The cost of the same will be borne by the bidder. Bidder has to submit a copy
of the insurance cover note /policy to the Bank.
8. The approved Bidder shall provide free maintenance services. Professionally qualified personnel
who have expertise in the solution supplied by the Bidder will provide these services.
During the maintenance period also the approved Bidder guarantee on monthly basis an uptime
98% to the entire solution proposed.
The maximum response time for maintenance complaint from the site of installation (i.e. time
required for suppliers maintenance engineers to report to the installation after a request call/fax/email is made or letter is written) shall not exceed 4(Four) hours.
9. PENALTY:
The system is to be delivered within stipulated time from the date of order: For this purpose, delivery means delivery of all the ordered equipment including interface
20
cables at the site along with all the relevant documentation of the system add on utilities as
specified in the orders.
The bank is entitled to withhold (deduct) from the monthly rent or any other amount, which
is due to bidder/supplier from the contract, or any other contract.
The Bank reserves the right to cancel the order in case complete delivery/services are not
affected within the stipulated time.
2.The Bidders shall adhere to the terms of this RFP and shall not deviate from the same. If the
Bidders have absolutely genuine issues only then should they provide their nature of non
compliance to the same in the format provided. The Bank reserves its right to not accept such
deviations to the Tender terms.
Authorised Signatory
Signature
Designation
Seal
Date & Place
21
Annexure-III
PART - I: Bidder Information
Please provide following information about the Company (Attach separate sheet if required): S. No.
Information
Particulars / Response
1.
Company Name
2.
Date of Incorporation
3.
4.
Provide the range of services /options offered by you Yes / No / Comments (if option
covering service description and different schemes is No)
available for:
Customization
Implementation Support
Post-implementation
Any pending or past litigation (within three years)? If Yes/No/Comments (if option is
yes please give details Also mention the details of
Yes)
claims and complaints received in the last three years
(About the Company / Software that are sold /
licensed by the company).
6.
Year
2012-13
2013-14
7.
Signature of Bidder:
Name :
Turnover Profit/Loss
(in lacs) (-) (in
lacs)
ANNEXURE-IV
TECHNICAL COMPLIANCE
We certify that the systems/services offered by us for tender conforms to the Technical
specifications stipulated by you with the following deviations
List of deviations
1)
2)
3)
4)
23
Annexure V
Address
Office
email
Telephone
Number
Fax No.
Authorised Signatory
Signature
Designation
Seal
Date & Place
24
Name of
contact
Person
with
contact
number
Status of
Office
working
days &
hours
No. of
Maintenan
ce
Engineers
Annexure VI
PERFORMANCE STATEMENT
(FOR A PERIOD OF LAST 2YEARS)
NAME OF BID :
NAME OF FIRM :
Order
Placed by
(Full
Address of
Bank)
Order No.
and Date
Description Value of
and
Order
Quantity of
Ordered
Equipment
Authorised Signatory
Signature Designation
Seal
25
Date of
Completion
As per
actual
contract
Remark
(reason for
late
Delivery) if
applicable
Performanc
e of
equipment
(Attach
certificate
from
customer.
Annexure VII
Technical Specifications of Solar power systems:
Sr.
No
Requirement
Compliance
Location
Requirement
1.
ATM Sites
1, 2 & 3 Kw
Authorised Signatory
Signature
Designation
Seal
Date & Place
26
Remarks
ANNEXURE-VIII
The Asstt. General Manager
State Bank of India,
ATM Department,
3rd Floor, B Wing,
Local Head Office,
Moti Mahal Marg
Lucknow-226001
With reference to Independent Solar Power system on built, own and operate basis of our
company make, being quoted by our supplier, vide your tender cited above, we undertake as
under:We (system OEM name) take full responsibility of both Parts & Service SLA as per the content of
this RFP, even if there is any defect by our authorized Supplier / Service Centre / Reseller / SI etc.
Date:
Place:
Yours faithfully,
Signature of Authorized
Signatory
Name of Signatory:
Designation:
Seal of Company:
27
Annexure-IX
Check List
Sl. No
Documents
(Yes/No)
10
11
Undertaking
from
Company
Secretary/Authorised signatory certifying that all
the components, parts assembly etc used inside
the company products / Hardware are new and
original.
12
13
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28
Document attached at
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