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USER MANUAL

SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual


Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

USER MANUAL SAP HCM


PAYROLL

USER MANUAL
SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual


Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

Document Control
Document Revision History
Tanggal
Version
PIC
12.12.2012 0.1
I Wayan Ardhana
21.12.2012 0.2
Noverdo
08.01.2013 1.0
Noverdo
Document Approval
Project Role
Nama

Deskripsi
Initial creation
Update
Final

Tandatangan

Tanggal

USER MANUAL
SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual


Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

TABLE of CONTENTS
1

OVERVIEW......................................................................................6

BASIC PAY......................................................................................8
2.1

Increase Basic Pay............................................................................................................... 11

RECURRING PAYMENT / DEDUCTION...................................................13


3.1

Maintain Allowances/Deduction (Amount)............................................................................13

3.2

Mantain Position Allowence (POSA) and Length of Service Allowence (LOSA)......15

ADDITIONAL PAYMENT / DEDUCTION...................................................16


4.1

Maintain Allowances/Deduction (Amount)............................................................................16

OFF-CYCLE PAYMENT......................................................................19

EMPLOYEE REMUNERATION INFO.......................................................21

TAX DATA INDONESIA......................................................................23

JAMSOSTEK DATA INDONESIA...........................................................25

PREVIOUS EMPLOYMENT DETAILS.....................................................27

10 MASS PROCESSING DATA.................................................................31


10.1

THR..................................................................................................................................... 31

10.1.1
10.2

Mantain THR Rate factor table...............................................................................34

Incentive............................................................................................................................... 35

11 PAYROLL PROCESSING....................................................................38
11.1

Payroll Control Record......................................................................................................... 38

11.2

Flow Payroll......................................................................................................................... 41

11.3

Payroll Simulation................................................................................................................ 42

11.4

Release Payroll.................................................................................................................... 45

11.5

Run Payroll.......................................................................................................................... 47

USER MANUAL
SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual


Consultant: Noverdo

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Sap Release: SAP ECC 6.0

11.6

Payroll Correction................................................................................................................ 50

11.7

Exit Payroll........................................................................................................................... 52

11.8

Troubleshooting................................................................................................................... 53

12 OFF-CYCLE PROCESSING.................................................................54
12.1

Off-Cycle Simulation............................................................................................................ 54

12.2

Run Off-Cycle Payroll........................................................................................................... 57

13 REMUNERATION STATEMENT / PAYSLIP...............................................60


13.1

Display Payslip..................................................................................................................... 60

13.2

Print Payslip......................................................................................................................... 64

14 GENERAL PAYROLL REPORT.............................................................67


14.1

Setting Variant (Module)....................................................................................................... 67

14.2

Setting Table Item................................................................................................................ 69

14.3

Setting Table Wage Type..................................................................................................... 70

14.4

Run (ALV Mode)................................................................................................................... 72

14.5

Run (Print Mode).................................................................................................................. 77

15 BANK TRANSFER...........................................................................79
15.1

Bank Transfer Process......................................................................................................... 79

15.2

Bank Transfer Report........................................................................................................... 85

16 WAGE TYPE REPORTER...................................................................87


17 DISPLAY PAYROLL RESULT...............................................................91
18 JAMSOSTEK REPORT......................................................................93
19 AD-HOC QUERY..............................................................................99
20 POSTING TO ACCOUNTING..............................................................103
20.1

Test Run and Simulation.................................................................................................... 103

20.2

Production Run.................................................................................................................. 109

USER MANUAL
SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual


Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

20.3

Release Document............................................................................................................. 110

20.4

Approve Document............................................................................................................. 111

20.5

Display Document.............................................................................................................. 113

20.6

Reverse Posting................................................................................................................. 115

21 TAX REPORT...............................................................................120
21.1

tax reports for form 1721, 1721 A 1721 A1 dan E-SPT......................................................120

21.2

Employee 1721-II Tax Report (ZHRR005).........................................................................124

USER MANUAL
SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual


Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

OVERVIEW

Payroll is one of the SAP-HR module that responsible for calculating employee
remuneration. Payroll has tight integration with other module:
1. Organizational Management (OM), as cost center provider to costing payroll
result.
2. Personnel Administration (PA), as employee master data provider.
3. Time Management (TM), as time related data provider.
Payroll cycle:

Payroll cycle detail:


1.
2.
3.
4.
5.
6.
7.
8.
9.

Input employee payroll master data


Input employee time data
Receive time evaluation result
Release payroll
Run payroll
Posting to accounting
Bank transfer
Internal reporting
External reporting: Tax and Jamsostek.

USER MANUAL
SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual


Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

Master data payroll:


Infotype Name
0000
Actions

0001

Organizational
Assignment

0002
0006
0007
0021
0241
0242

Personal Data
Address
Planned Working Time
Family Data
Tax Data Indonesia
Jamsostek Data
Indonesia
Bank Details
Basic Pay
Recurring
Payment/Deduction
Additional
Payment/Deduction
Off-cycle Payment
Employee Remuneration
Info
Previous Employment
Details

0009
0008
0014
0015
0267
2010
0694

Function
Contains employment status in the system. This
indicates the status: active, inactive or withdrawn.
This information is important for pro-rata
calculation in payroll.
The grouping of employee based on enterprise
and personnel structure are stored in this infotype.
All fields in this infotype are important for payroll
calculation rule, payroll posting as well as user
authorization.
The infotype contains Company Code, Cost
Centre, Personnel Area, Personnel Subarea,
Employee Group, Employee Subgroup, Payroll
area, Work Contract, Position, Job, and
Administrator.
This infotype contain all employee personal data
Store address for 1721-A1 form
Contains employee work schedule
Contains family date to calculate PTKP
Contains NPWP and PTKP data
Contains Jamsostek ID
Contains bank data for payroll transfer
Contains grade and basic pay data
Contains recurring allowance/deduction
Contains additional allowance/deduction
Contains off-cycle allowance/deduction
Contains adjustment time allowance/deduction
Contains previous income tax

2 BASIC PAY
Infotype Basic Pay (0008) is used to store grade and base salary.
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USER MANUAL
SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual


Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

Transaction access:
SAP Menu
User Menu
T-code

Human Resources -> Personnel Management -> Administration


-> HR Master Data -> Maintain
Personnel Management -> Administration -> HR Master Data ->
Maintain Master Data
PA30

At Maintain Master Data screen, follow below steps:

USER MANUAL
SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual


Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

System will show below screen, then click Create button:

System will show below screen:

Fill the fields below:


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USER MANUAL
SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual


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Field Name

Description

Start

PS Type

Start date of basic


pay
End date of basic
pay
Pay Scale Type

PS Area

Pay Scale Area

Reason
PS Group

Reason for changing


Grade

O
M

PS Level
Basic Salary

Level
Basic Salary amount

M
M

To

Sap Release: SAP ECC 6.0

M/O/
C
M

User Action and Values

Always fill 31.12.9999

Defaulted based on company:


01: SBL
Defaulted based on area:
01: Jakarta
02: Surabaya
03: Kalimantan
Grade is associated with ESG at
IT0001
For grade 3D-10, the amount is
defaulted with UMR amount. For
others, the amount must be filled
manually.

Press button
or Enter to continue process.
Legend : M = Mandatory ; O = Optional ; C = Conditional
System will show below screen:

10

USER MANUAL
SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual


Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

2.1 Increase Basic Pay


Transaction access:
SAP Menu
User Menu
T-code

Human Resources -> Personnel Management -> Administration


-> HR Master Data -> Maintain
Personnel Management -> Administration -> HR Master Data ->
Maintain Master Data
PA30

At Maintain Master Data screen, follow below steps:


-

Click Overview button.

Then,
11

USER MANUAL
SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual


Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

System will show Basic Pay menu, change relevant information:

Press button

or Ctrl + S to save the data.

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USER MANUAL
SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual


Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

3 RECURRING PAYMENT / DEDUCTION


Infotype Recurring Payment/Deduction (0014) is used to store recurring allowance or
deduction.
3.1

Maintain Allowances/Deduction (Amount)

Transaction access:
SAP Menu
User Menu
T-code

Human Resources -> Personnel Management -> Administration


-> HR Master Data -> Maintain
Personnel Management -> Administration -> HR Master Data ->
Maintain Master Data
PA30

At Maintain Master Data screen, follow below steps:

Fill the value below:

13

USER MANUAL
SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual


Consultant: Noverdo

Field Name

Description

Personnel no.
Sty / Wage
Type

Last Change by: Noverdo

M/O/
C
M
M

Sap Release: SAP ECC 6.0

User Action and Values

Press button Create (


) melanjutkan proses.
Legend : M = Mandatory ; O = Optional ; C = Conditional
System will show screen below:

Fill the value below:


Field Name

Description

Start
To
Amount

Start date
End date
Amount

M/O/
C
M
M
C

Number

Number

User Action and Values

For WT2020 and WT2030, amount


is calculated automatically by SAP,
based on relevant parameters.
Number is relevant for WT2010.

Press button
or Ctrl + S to save data.
Legend : M = Mandatory ; O = Optional ; C = Conditional

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USER MANUAL
SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual


Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

3.2 Mantain Position Allowence (POSA) and Length of Service


Allowence (LOSA)
POSA in SBL can calculated automaticaly (indirect valuation) by SAP based on Job Family or Job.
The value will be stored in IT0014.
LOSA in SBL can be calculated by SAP based on Length Of Service Employe in IT0041 then the
value will be automaticaly calculate besed on Job Family
To mapping the value for two of this WT, we can set in ZHRT007.

After that fill Job Family in IT0001 (organization assignment)

To get the amount value automaticaly from SAP user must create this allowence (WT2020 and
WT2030) in IT0014 and leve it blank for amount field then save.

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USER MANUAL
SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual


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Sap Release: SAP ECC 6.0

4 ADDITIONAL PAYMENT / DEDUCTION


Infotype Additional Payment/Deduction (0015) is used to store additional allowance
or deduction.
4.1

Maintain Allowances/Deduction (Amount)

Transaction access:
SAP Menu
User Menu
T-code

Human Resources -> Personnel Management -> Administration


-> HR Master Data -> Maintain
Personnel Management -> Administration -> HR Master Data ->
Maintain Master Data
PA30

At Maintain Master Data screen, follow below steps:

Fill value below:


16

USER MANUAL
SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual


Consultant: Noverdo

Field Name

Description

Personnel no.
Sty / Wage
Type

Last Change by: Noverdo

M/O/
C
M
M

Sap Release: SAP ECC 6.0

User Action and Values

Press button Create (


) to continue process.
Legend : M = Mandatory ; O = Optional ; C = Conditional
System will show screen below:

Fill value below:


Field Name
Amount
Date of Origin

Description

M/O/
C
M
M

User Action and Values

Press button
or Ctrl + S untuk save data.
Legend : M = Mandatory ; O = Optional ; C = Conditional

17

USER MANUAL
SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual


Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

4.2 Mantain Inpatient & Outpatient


Some wage type (outpatient and inpatient) has additional information to fulfill. There
are some validation regarding limit of outpatient/inpatient when entering the amount.

The validation for two kind of this wage type are:


1. Inpatient limit and outpatient limit are seperate limit but all of them based on
Basic salary. For inpatient the limit is 1x basic salary, for outpatient the limit is
2x basic salary
2. In additional field you can fill hospital name, famiy member type and family
member name for administration purpose who claim this allowence.

18

USER MANUAL
SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual


Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

5 OFF-CYCLE PAYMENT
Infotype Additional Off-cycle (0267) is used to store off-cycle payment, for example
THR or incentives.
Transaction access:
SAP Menu
User Menu
T-code

Human Resources -> Personnel Management -> Administration


-> HR Master Data -> Maintain
Personnel Management -> Administration -> HR Master Data ->
Maintain Master Data
PA30

At Maintain Master Data screen, follow below steps:

Fill the fields below:


Field Name

Description

M/O/
C

User Action and Values


19

USER MANUAL
SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual


Consultant: Noverdo

Field Name

Last Change by: Noverdo

Description

InfoType

M/O/
C
M

Sap Release: SAP ECC 6.0

User Action and Values

Press button Create (


) to continue process.
Legend : M = Mandatory ; O = Optional ; C = Conditional
System will show below screen:

Fill the fields below:


Field Name

Description

Amount
Payment date
Off-cycle
reason
Payroll
Identifier
Press button

M/O/
C
M
M
M

User Action and Values

Always empty

Always fill 0002

or Ctrl + S to save data.

Legend : M = Mandatory ; O = Optional ; C = Conditional


20

USER MANUAL
SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual


Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

6 EMPLOYEE REMUNERATION INFO


Infotype Employee Remuneration Info (2010) is used to store adjustment time
related allowance. Adjustment must be done because time evaluation 21-31
December cannot be processed automatically by payroll January. It must be
calculated manually and entered at IT2010.
Transaction access:
SAP Menu
User Menu
T-code

Human Resource -> Time Management -> Administration ->


Maintain Time Data
Time Management -> Administration -> Time Data -> Maintain
Time Data
PA61

At Maintain Master Data screen, follow below steps:

Fill the field below:


Field Name
Personnel no.
Sty / Wage
Type

Description

M/O/
C
M
M

User Action and Values

Press button Create (


) to continue process.
Legend : M = Mandatory ; O = Optional ; C = Conditional
21

USER MANUAL
SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual


Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

System will show screen below:

Fill the fields below:


Field Name

Description

Date
Amount
Number
Press button

M/O/
C
M
C
C

User Action and Values


Fill amount or number based on user
decision.

or Ctrl + S to save data.

Legend : M = Mandatory ; O = Optional ; C = Conditional


7

TAX DATA INDONESIA

Infotype Tax Data Indonesia (0241) is used to store NPWP and PTKP details.
Transaction access:
SAP Menu
User Menu

Human Resources -> Personnel Management -> Administration


-> HR Master Data -> Maintain
Personnel Management -> Administration -> HR Master Data ->
Maintain Master Data
22

USER MANUAL
SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual


Consultant: Noverdo

T-code

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

PA30

At Maintain Master Data screen, follow step below:

Fill the fields below:


Field Name
Personnel no.

Description

M/O/
C
M

User Action and Values

Press button Create (


) melanjutkan proses.
Legend : M = Mandatory ; O = Optional ; C = Conditional

23

USER MANUAL
SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual


Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

System will show screen below:

Fill the fields below:


Field Name

Description

From
To
Personal Tax
ID
NPWP
Registration
Date
Married for Tax
purposes
Spouse benefit
No of
dependant
Unemployment
Ref No

Start date
End date
NPWP number

Press button

or Ctrl + S to save data.

M/O/
C
M
M
O

User Action and Values


Hiring date
31.12.9999

NPWP Registration
Date

Married for Tax


purposes
Spouse benefit
No of dependant

Tick X if married

O
M

Tick X if has spouse benefit


Fill with F to read from IT0021

Unemployment Ref
No

Fill if woman married and has spouse


benefit

Legend : M = Mandatory ; O = Optional ; C = Conditional

24

USER MANUAL
SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual


Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

8 JAMSOSTEK DATA INDONESIA


Infotype Jamsostek Data Indonesia (0242) is used to store Jamsostek ID and
Jamsostek type of JPK (single/married).
Transaction access:
SAP Menu
User Menu
T-code

Human Resources -> Personnel Management -> Administration


-> HR Master Data -> Maintain
Personnel Management -> Administration -> HR Master Data ->
Maintain Master Data
PA30

At Maintain Master Data screen, follow step below:

Fill the fields below:

25

USER MANUAL
SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual


Consultant: Noverdo

Field Name

Last Change by: Noverdo

Description

Personnel no.

M/O/
C
M

Sap Release: SAP ECC 6.0

User Action and Values

Press button Create (


) melanjutkan proses.
Legend : M = Mandatory ; O = Optional ; C = Conditional
System will show screen below:

Fill the fields below:


Field Name

Description

From
To
Identification
No.
Married for

Start date
End date
Jamsostek ID

Press button

or Ctrl + S to save data.

Married for
Jamsostek purposes

M/O/
C
M
M
M

User Action and Values

Tick ifparticipating JPK married

Leave blank if still unkown.

Legend : M = Mandatory ; O = Optional ; C = Conditional

26

USER MANUAL
SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual


Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

9 PREVIOUS EMPLOYMENT DETAILS


Infotype Previous Employment Details (0694) is used to store previous income tax
data, incase of employee coming from other company or contract extention with
changing personnel number.
Transaction access:
SAP Menu
User Menu
T-code

Human Resources -> Personnel Management -> Administration


-> HR Master Data -> Maintain
Personnel Management -> Administration -> HR Master Data ->
Maintain Master Data
PA30

At Maintain Master Data screen, follow steps below:

Isi field-field dalam sebagai berikut:

27

USER MANUAL
SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual


Consultant: Noverdo

Field Name
Personnel no.

Description

Last Change by: Noverdo

M/O/
C
M

Sap Release: SAP ECC 6.0

User Action and Values

Press button Create (


) to continue process.
Legend : M = Mandatory ; O = Optional ; C = Conditional

28

USER MANUAL
SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual


Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

System will show screen below:

Fill the fields below:


Field Name

Description

Date of Origin

Join date

Total regular
income

Previous income

M/O/
C
M
M

Total regular
income tax
submitted

Previous tax

Married for tax


purposes

Spouse benefit
Number of
dependents

Press button

User Action and Values


Filled with hiring date
Refer to point 14 Form 1721-A1 or
WT/412+WT/413 at CRT latest
previous PERNR.
Refer to point 21 Form 1721-A1 or
WT/424 at CRT latest previous
PERNR.
The values must be same with data
at IT0241.

M
or Ctrl + S to save data.

Legend : M = Mandatory ; O = Optional ; C = Conditional


29

USER MANUAL
SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual


Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

10 MASS PROCESSING DATA


Basically the data input process can be done through a variety of processes, such as
manual input or upload with LSMW. However, manual input or upload with LSMW
requires user to do calculations outside first before put into SAP. These programs
below help perform calculations automatically allowances. The results of the
program is to upload allowance into IT0015 or IT0267 or IT2010.
10.1 THR
This program will generate THR value. Importance prerequisite of the program is
date type 01 (Date of entry) in IT0041 as a reference for the calculation pro-rate
THR.
SAP Menu
User Menu
T-code

ZHRE001

At Proses THR screen, please follow this steps

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USER MANUAL
SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual


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Last Change by: Noverdo

Sap Release: SAP ECC 6.0

Fill the fields below:


No Field Name
.
1. THR Date

Description

2.

Employment
status

Status karyawan

3.

Test Run

Tick if want to see the data


before upload.
Untick when u want to
upload.

4.

Payment Date THR date will be process, as M


a reference for date ini
IT0015/0267
O
Radio Button: Choose this button if THR
Additional
process along with the
Payment
payroll regular
(0015)
Radio Button: Select this button if you want O
Off-cycle
the process does not
(0267)
coincide with the regular
payroll or off-cycle

5.

6.

12

Press button

Fill with Hari Raya date at


the year

M/O/ User
Action
and
C
Values
M
Election date
determines Start Date
and End Date period,
count 30 days before
Hari Raya.
M
Di-default 3
(activemeans of active
employees over a
period of 30 days before
Hari Raya. Employees
leaving prior to the past
30 days did not get
THR.
O

atau tombol F8 untuk mengeksekusi data.

Legend : M = Mandatory ; O = Optional ; C = Conditional

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USER MANUAL
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Organizational Management User Manual


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Last Change by: Noverdo

Sap Release: SAP ECC 6.0

Setelah itu sistem akan menampilkan karyawan yang memperoleh THR:

Field-field yang muncul adalah:


No Field Name
.
1
Exception

Description

Infotype

Infotype to store THR value

Subtype

Wage type code for store THR

Wage type

Wage type text THR storage

NIK

Nomor Induk Karyawan

Name

Employee name

Date

THR process date

Base THR

THR base calculation

Faktor Pengali

THR multiplier

10

Nilai THR Final

THR value(Full)

11

THR Prorata

Employee prorate value

12

THR

THR Final value

13

THR Prorata
Final

Multiplier factor value x THR Prorate

14

Message

Sign of success or failure of upload THR

10.1.1

Sign of success or failure of upload THR

MANTAIN THR RATE FACTOR TABLE

SAP Menu
User Menu
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Organizational Management User Manual


Consultant: Noverdo

T-code

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

ZHRT002

This Table will store THR rate based on employee length of service to get THR calculation result

33

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SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual


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Last Change by: Noverdo

Sap Release: SAP ECC 6.0

10.2 Incentive
Program ini meng-generate nilai Incentives.
SAP Menu
User Menu
T-code

ZHRE002

Pada screen Upload Incentive, ikuti langkah-langkah sebagai berikut

Fill the fields below:


34

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Organizational Management User Manual


Consultant: Noverdo

No Field Name
.
1. Standard HR
selection

Last Change by: Noverdo

Description
Start date End date
Personnel number, PA, PSA,
dll

Sap Release: SAP ECC 6.0

M/O/ User
Action
C
Values
M

2.

Payment Date THR process date,


regerence for date in
IT0015/0267

3.

Incentive
amount

Incentive amount

4.

Test Run

Tick if you want to see the


data before upload process.
Untick apabila akan
melakukan proses upload.

5.

Radio Button:
Additional
Payment
(0015)

Tick this button button if


Incentive process with
regular payroll

6.

Radio Button:
Off-cycle
(0267)

Tick this button button if


Incentive not process with
regular payroll or off-cycle

12

Press button

or F8 to exection data.

and

Legend : M = Mandatory ; O = Optional ; C = Conditional


And system will display a window that show all employee who get Incentive like
picture below.

Field-field that appear ini this window:

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No Field Name
.
1
Personnel Area
2

Personnel
Subarea

NIK

Employee
Name

Add. Payment
Type

Payment Date

Incentive
Amount

Status

Message

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

Description

Sign success or failed for upload data

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11 PAYROLL PROCESSING
After all master data related to payroll completely input and time evaluation already
processed, then payroll process can start.
11.1 Payroll Control Record
Payroll control record and infotype 0003 (Payroll Status) plays an important role in
determining the period of the payroll. Payroll control record to control and limit the
payroll period in general, while infotype 0003 (Payroll Status) control period and
individual limits per employee.
Payroll control record

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Infotype 0003 (Payroll Status)

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Retroactive Scenario

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11.2 Flow Payroll


payroll process can be described as follows:

In the event of correction, then the field infotype 0003 will be updated.

Thus, when we re-run payroll using matchcode W to run only employees who
corrected it .

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11.3 Payroll Simulation


The simulation process to ensure all payroll calculations correctly and appropriately
in accordance with the master data and time evaluation has been done. This process
does not update the database. Thus, the checks can only be done through a screen
simulations, not through payroll report.
Transaction access:
SAP Menu
User Menu
T-code

Payroll Indonesia -> Simulate Payroll


PC00_M34_CALC_SIMU

On "Maintain Master Data" screen follow the steps:


Fill the fields below:
Field Name

Description

Payroll Area

Fill with payroll Area code

M/O/
C
M

User Action and Values

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Field Name

Description

Other period

Fill payroll
simuation

Personnel
Number

If the simulations carried


out for all employees in
certain Payroll area then
clear the field "Personnel
Number".

Schema

Fill with ZID00

Forced Retro
Accounting as
of

Fill with the previous


period when desired retro
to the previous period

Display Log

Tick if you want to display


Payroll log

Remuneration
statement
parameter

Fill with ZRM

Press button

period

M/O/
C
for C

Sap Release: SAP ECC 6.0

User Action and Values

There are 3 variants payslip


for each company: SG
(ZRM2), SP (ZRM3), ST
(ZRM4)

or F8 to exection data.

Legend : M = Mandatory ; O = Optional ; C = Conditional


Then the system displays the results of running the regular payroll. When clicked at
the payroll log, it will display payroll run summary:

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11.4 Release Payroll


If the payroll simulation process has been completed and is ready to run payroll,
payroll release process is carried out. This process resulted in all the master data
associated with payroll can not be maintained in the current month and the previous
period.
Transaction access:
SAP Menu
User Menu
T-code

Human Resources -> Personnel Management -> Administration


-> HR Master Data -> Maintain
Payroll Indonesia -> Payroll Accounting -> Release Payroll
PA03

On "Maintain Master Data" screen follow the steps as follow:

Fill the fields below:


Field Name

Description

Payroll Area

Fill with payroll Area code

M/O/
C
M

User Action and Values

Legend : M = Mandatory ; O = Optional ; C = Conditional


The system will display the following menu:

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1. Click on the button Released f. payroll to make payroll release.


2. Then click Save to save the changes.

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11.5 Run Payroll


The process is basically similar to the simulation, but the payroll run will update the
database.
Transaction access:
SAP Menu
User Menu
T-code

Payroll Indonesia -> Start Payroll


PC00_M34_CALC

On "Maintain Master Data" screen follow the steps as follow:

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Sap Release: SAP ECC 6.0

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Fill the fields below:


Field Name

Description

Payroll Area

Fill with payroll Area code

Current Period

Fill payroll period


running payroll

Personnel
Number

If the simulations carried C


out for all employees in
certain Payroll area then
clear the field "Personnel
Number, if the simulation
would do for certain
employees then enter the
desired
employee
PERNR
M
Fill with ZID00

Schema

M/O/
C
M

for M

Forced Retro Fill with the previous


Accounting as period when desired retro
of
to the previous period

Test Run (no Untick if you want to run


update)
payroll

Display Log

Tick if you want to display


Payroll log

Remuneration
statement
parameter

Fill with ZRM

Press button

User Action and Values

for run payroll, make sure to


use Current Period

or F8 to execute data.

Legend : M = Mandatory ; O = Optional ; C = Conditional

Then system will be display payroll regular result


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Sap Release: SAP ECC 6.0

11.6 Payroll Correction


When payroll found data that must be corrected, then do the payroll correction. This
process will open the lock master data.
Transaction access:
SAP Menu
User Menu
T-code

Human Resources -> Personnel Management -> Administration


-> HR Master Data -> Maintain
Payroll Indonesia -> Payroll Accounting -> Release Payroll
PA03

On "Maintain Master Data" screen follow the steps as follow:

Fill the fields below:


Field Name

Description

Payroll Area

Isikan kode payroll Area

M/O/
C
M

User Action and Values

Legend : M = Mandatory ; O = Optional ; C = Conditional


System will show the menu like below::
1. Click on the button Rel. f. Correction to make payroll release.

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2. Then click Save to save the changes

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11.7 Exit Payroll


This process similar with closing processing in Accounting. if result of payroll is
considered valid, then do exit payroll. After exit payroll, master data will be open
back. Special for exit payroll Desember, Update the field Earliest retro acctg period
to date 1 January next year. This is to keep exit payroll at December, is no longger
possible to update the payroll master data prior to January 1 next year.
Transaction access:
SAP Menu
User Menu
T-code

Human Resources -> Personnel Management -> Administration


-> HR Master Data -> Maintain
Payroll Indonesia -> Payroll Accounting -> Release Payroll
PA03

Pada screen Maintain Master Data screen ikuti langkah-langkah sebagai berikut

Fill the fields below:


Field Name

Description

Payroll Area

Fill payroll Area Code

M/O/
C
M

User Action and Values

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Sap Release: SAP ECC 6.0

11.8 Troubleshooting
Here will be discussing errors that may rise as simulation or run payroll. These errors
usually occur during payroll simulation, including the cause : :
No.

Error

Penyebab
Data IT0242 (Jamsostek) or
IT0319 (pension / insurance)
does not exist, while the
employee is required to have
the infotype.
Data IT0241 (Tax) does not
exist, while the employee is
required to have the infotype.
Retirement date or complete
data does not exist in IT0041
contract (date type Z3) or
employees retired /
completed contracts.
Data IT0007 (Planned
Working Time) or IT0008
(Basic Pay) does not exist,
while the employee is
required to have the infotype
Data cost center in IT0001
doesnt exist.
Data WkHrs / period value is
0. Should contain 173.00.
This is due to creation
IT0008 done before IT0007.
This is due to the smaller
value of the discounted
income (take home pay
minus).
Make adjustment to the
existing pieces that take
home pay is not a minus.

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12 OFF-CYCLE PROCESSING
Off-cycle payroll processing is a payroll processing outside regular payroll period.
Generally only run one type of benefit. such as THR or Incentives. This process
doesnt count the deduction going on regular processing.
12.1 Off-Cycle Simulation
Transaction access:
SAP Menu
User Menu
T-code

Payroll Indonesia -> Simulate Payroll


PC00_M34_CALC_SIMU

On the screen "Maintain Master Data" follow the steps as follows :

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Sap Release: SAP ECC 6.0

Fill the fields below:


Field Name

Description

Payroll Area

Fill payroll area code

Other period

Fill payroll period that will


be simulate

Personnel
Number

If the simulations carried


out for all employees in
the Payroll area of
interest then clear the
field "Personnel Number".

Schema

Fill with ZID0

Off-Cycle
Payroll

Fill with off-cycle period


date

Forced Retro
Accounting as
of

Fill with previous period


when desired run retro to
previous period.

Display Log

Thick if you want to show


payroll log

Remuneration
statement
parameter

Fill with ZRM

Press button

M/O/
C
M

User Action and Values

or button F8 to execute..

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Then system will be display result of payroll simulation.

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12.2 Run Off-Cycle Payroll


Transaction access:
SAP Menu
User Menu
T-code

Payroll Indonesia -> Simulate Payroll


PC00_M34_CALC

On the screen "Maintain Master Data" follow the steps as follows:

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Sap Release: SAP ECC 6.0

Fill the fields below:


Field Name

Description

Payroll Area

Fill with payroll area code

Other period

Fill with payroll period


desired to be simulate

Personnel
Number

If the simulations carried


out for all employees in
the Payroll area of
interest then clear the
field "Personnel Number".

Schema

Fill with ZID0

Off-Cycle
Payroll

Fill with off-cycle date

Forced Retro
Accounting as
of

Fill with previous period


when desired run retro to
previous period.

Display Log

Thick if you want to show


payroll log

Remuneration
statement
parameter

Fill with ZRM

Press button

M/O/
C
M

User Action and Values

or Button f8 to execute.

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Then System will show simulation result.

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Sap Release: SAP ECC 6.0

13 REMUNERATION STATEMENT / PAYSLIP


Here is explained how to show and print the employee payslip.
13.1 Display Payslip
Transaction access:
SAP Menu
User Menu
T-code

Payroll Indonesia -> Print Remuneration Statement


PC00_M34_CEDT

On the screen "Maintain Master Data" follow the steps as follows:

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Sap Release: SAP ECC 6.0

Fill the fields below:


Field Name
Payroll Area

Description
Fill payroll Area code

M/O/C
M

other period

Fill with payroll period


desired to be simulate

Personnel
Number

If the simulations carried


out for all employees in the
Payroll area of interest then
clear the field "Personnel
Number". but if you want
specify the personall
number, fill personal
number of emplyee.

Form Name

Print current
period

Print
retroactive runs

Layout of
retroactive

Sort retroactive
runs

Output
language

Press button

User Action and Values

or button f8 to execute.

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Maka sistem akan menampilkan seperti berikut:

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13.2 Print Payslip


-

To print the payslip you can follow this step:

Then the system will show dialog box like below:

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Properties menu will displayed like picture below:

After double click then system will be show menu like below :

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System will be return to the printer selection menu as in the previous step.

Can be seen the difference with the first printing menu, there is the "Time of
print" are marked with a blue box. Be sure always choose the "X Print
immediately" if you want to print to the printer directly.

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14 GENERAL PAYROLL REPORT


After running payroll, user can output payroll results through payroll report, one of
which is the General Payroll Report. This report is a custom report
SAP Menu
User Menu
T-code

Additional Payroll -> Report -> Report Payroll


ZHRR002

14.1 Setting Variant (Module)


This report is designed to be able to output with a flexible user as desired
Transaction access:
SAP Menu
User Menu
T-code

Additional Payroll -> Table -> Maintain Table Module


ZHRT005

On the screen "Maintain Master Data" follow the steps as follows:

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Field Name

Description

Module

Module code you want to


use

Module Text

Module short description

M/O/
C
M

Sap Release: SAP ECC 6.0

User Action and Values

Legend : M = Mandatory ; O = Optional ; C = Conditional


14.2 Setting Table Item
Here defined detail item from each module created above:.
Transaction access:
SAP Menu
User Menu
T-code

Additional Payroll -> Table -> Maintain Table Item


ZHRT006

At Maintain Master Data screen, follow this steps:

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Field Name

Last Change by: Noverdo

Description

Item

M/O/
C
M

Sap Release: SAP ECC 6.0

User Action and Values


How to fill item:
Module Code
sequence.
Eg: 107001.

add

with

Additional Payroll -> Table -> Maintain Table wage type


ZCHRT_WT01_2000
/
ZCHRT_WT01_3000
ZCHRT_WT01_4000

Seq. No.

Column sequence that


will appear/display in
report

Module Text

Item short description

Legend : M = Mandatory ; O = Optional ; C = Conditional


14.3 Setting Table Wage Type
Transaction access:
SAP Menu
User Menu
T-code

At Maintain Master Data screen, follow this steps:


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Field Name
Module

Last Change by: Noverdo

Description

M/O/C
M

Sap Release: SAP ECC 6.0

User Action and Values

Item

Program Name

ZHRR002
Can only be filled by +
dan -.

Operation

Operation calculation

Seq. No.

Key if it takes more than


one line in one module and
the same item.

PA

Authorization limit for each


personnel area

Wage type 1

Wage type 1

Wage type ..

Wage type to-n

Row

Item will be display at row-n

Column

Item will be display at


column -n

If users wrong enter PA


value, then the system will
not save the changes
made.

Legend : M = Mandatory ; O = Optional ; C = Conditional

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14.4 Run (ALV Mode)


Here are described to run report for the purposes of downloading to Excel and
analysis.
Transaction access:
SAP Menu
User Menu
T-code

Additional Payroll -> Report -> Report Payroll


ZHRR002

On Report screen follows this steps:

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No. Field Name


1.
ALV

Last Change by: Noverdo

Description
- Year to Date Result, click
if you want to show YTD
data
- Select the report type to
do the display on screen
or exported to excel.
- In the field, select the
layout that has been
made (to be described in
the next step)

Sap Release: SAP ECC 6.0

M/O/C User Action and Values


C

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No. Field Name


2.
Module

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

Description
Choose module

M/O/C User Action and Values


C

Special run

Fill for display off-cycle


payroll data

3.

Additional

4.

Signee
Information

M
Splitting choose.
Click show header & footer,
for display header and
footer information
C
Input footer information,
like signature.

Press button

or button f8 to execute.

Legend : M = Mandatory ; O = Optional ; C = Conditional

After execute system will display new screen :

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Sap Release: SAP ECC 6.0

Can be seen on the screen, that to show the report in ALV mode there are a lot of
columns to be displayed either needed or not and it can be removed if desired some
unwanted columns.
Here are the steps to remove the unwanted columns in ALV mode:

After click at Copy (

) button ALV display modes are as follows:

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Changes can be seen after the election column (layout editing table). If the selection
of those columns are used then the layout can be saved. To perform layout storage
can be done by following these steps:

To use the saved layout can be done during initialization initial payroll report on ALV
field.

To do export to a spreadsheet file can be done by:

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1.

2.

3.

4.
5. Microsoft Excel will appear, then save the document to do in Microsoft Excel
(spreadsheet application used)

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14.5 Run (Print Mode)


Here are described the run report for printing purposes.

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No. Field Name

Description

1.

Text report

- Choose a layout that will be used will


be grouped based on what.
- Special for PA, PSA, Cost Centre on
Additional (No. 6 in the figure) must
choose Split by Cost Centre

2.

Module

Select the module to be selected

Special run

Fill to display off-cycle payroll data

3.

Additional

Splitting choose.
Click show header & footer, for display
header and footer information

C
M

4.

Signee
Information

Input footer information, like signature.

5.

Printer
Destination

Input footer information, like signature.

Press button

M/O/C User Action


and Values
C

or button f8 to execute.

Legend : M = Mandatory ; O = Optional ; C = Conditional


Setelah dieksekusi maka sistem akan menampilkan tampilan seperti berikut:

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15 BANK TRANSFER
15.1 Bank Transfer Process
Here is explained how to generate a txt file for bank transfer access:
A. First step we must run Pre.program DME first
SAP Menu
User Menu
T-code

Payroll Indonesia -> Payroll Accounting -> Bank Transfer ->


Pre.program DME
PC00_M34_CDTC

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Field Name

Description

Payroll Area

Isikan kode payroll Area

M/O/
C
M

Sap Release: SAP ECC 6.0

User Action and Values

Isi periode payroll yang M


hendak disimulasikan
C
Personnel
If the simulations carried
Number
out for all employees in
the Payroll area of
interest then clear the
field "Personnel Number".
C
Company Code If the simulations carried
out for all employees in
the Payroll area of
interest then clear the
field Company Code
C
Personnel area If the simulations carried
out for all employees in
the Payroll area of
interest then clear the
field Personnel area
C
Personnel
If the simulations carried
Subarea
out for all employees in
the Payroll area of
interest then clear the
field Personnel Subarea
M
Payment
Always fill with T
Method
(Transfer)
C
Test
Tick for simulation
purpose (test)
Other period

Press button

or button f8 to execute.
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After execute system will display as below:

After that release the test check mark


date as show in picture below

and run again to create Program run

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B. Second step : After Run Pre.program DME run Create DME to get the .txt file
SAP Menu
User Menu
T-code

Payroll Indonesia -> Payroll Accounting -> Bank Transfer


->Create DME(SWIFT MT100)
PC00_M34_FFOT

Select Program Run date and choose the date which already generated by Pre
program DME

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Field Name
Program
Date

Last Change by: Noverdo

M/O/
C
Run Choose program run date M
from step numbr 1 result

Identificaion
feature
Payment
method
Print Control

Press button

Description

Sap Release: SAP ECC 6.0

User Action and Values

Will be fil automatically C


after choose program run
date
C
Always fill with T
(Transfer)
M
Always choose
Payments in MT Format
and Print payment
summary
atau tombol F8 untuk mengeksekusi data.

Than system will show the result

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Click at the file name in red box then system will show

After click

the system will display a window

Create .txt file name in file name field, you can also choose where you want to save
this .txt file by click at browse symbol in the right of file name field then clik
then
system will create the txt file.

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15.2 Bank Transfer Report


Di sini dijelaskan report bank transfer untuk keperluan pengiriman data take home
pay karyawan ke masing-masing bank.
Transaction access:
SAP Menu
User Menu
T-code

Additional Payroll -> Report -> Report Payroll


ZHRR002

On Payroll Report screen follows this steps

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No. Field Name

Description

1.

Text report

- Choose a layout that will be used


will be grouped based on what.
- Special for PA, PSA, Cost Centre on
Additional (No. 6 in the figure) must
choose Split by Cost Centre

2.

Module

Select the module to be selected

Special run

Fill to display off-cycle payroll data

3.

Additional

Splitting choose.
Click show header & footer, for display
header and footer information

C
M

4.

Signee
Information

Input footer information, like


signature.

5.

Printer
Destination

Input footer information, like


signature.

Press button

M/O/C User Action


and Values
C

Choose Bank
Transfer
(1200)

or button f8 to execute.

After execute system will display

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16 WAGE TYPE REPORTER


After running the payroll, the user can issue the results of payroll reports through
payroll solution, one of which is the Wage Type Reporter. This report is a standard
report
Transaction access:
SAP Menu
User Menu
T-code

Additional Payroll (SGG) -> Wage Type Reporter


PC00_M99_CWTR / ZCHRPY03

On Wage Type Reporter screen follow this step as follow:

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Field Name

Description

Personnel
Number

If the simulations carried


out for all employees in
the Payroll area of
interest then clear the
field Personnel Number,
If the simulations carried
out for specific employee
fill the personnel number
field

Company Code

Company code

M/O/
C
C

Sap Release: SAP ECC 6.0

User Action and Values

Personnel Area

Personnel
subarea

Employee
Group

Employee
subgroup

Payroll Area

Fill with payroll area

Regular Payroll
Run

Fill payroll period for


simulation

Wage type

Fill wage type Isikan


wage type you want to
appear

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Field Name

Description

Object Selection

Choose layout table (field


- field you want to display)

M/O/
C
C

Sap Release: SAP ECC 6.0

User Action and Values

Layout determines the


breakdown data will appear.
For example:
Personnel number is
selected, the report will
breakdown by NIK.
Wage type is selected, the
report will breakdown by
wage type.
With this option, the user can
determine the level of
segregation repor.
M

Output
Press button

or button f8 to execute..

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Tampilan SAP List Viewer:

To display a report that lists the wage type with the bank and his account, be sure to
choose the breakdown by Wage Type.

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17 DISPLAY PAYROLL RESULT


To get the details of payroll result, the user can run the Display Payroll Result
Report. This report is a standard report .
Transaction access:
SAP Menu
User Menu
T-code

Payroll Indonesia -> Tools -> Display Payroll Result


PC_PAYRESULT

On Display Payroll Result screen follow this step as follow:


-

Input Employee NIK then press Enter at keyboard atau ikon

Complete the instructions as in the following picture::

Current Indicator : O (old), O (previous), A (active).


For Period
: Proces payroll for a particular month
InPeriod
: Proces payroll ForPer month at InPeriod month
- System will display menu as follow and follow instuction as in picture.

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System will display payroll result as follow

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18 JAMSOSTEK REPORT
Here described jamsostek report for the purposes of reporting to the Social Security
Office.
Transaction access:
SAP Menu
User Menu
T-code

Payroll Indonesia -> Sub activities -> Per payroll period ->
Reporting
ZHRR001

on Maintain Master Data screen follow this steps as follows:

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Field Name

Description

Payroll Area

Fill payroll Area code

Other period

Fill payroll period that you


want

Personnel
Number

If the report carried out


for all employees in the
Payroll area of interest
then clear the field
Personnel Number, If
the simulations carried
out for specific employee
fill the personnel number
field

User Action and Values

Personnel Area
Jamsostek
Grouping

M/O/
C
M

Sap Release: SAP ECC 6.0

Choose grouping

Legal
Jamsostek
report

Other report

Print format
selection

Press button
or button f8 to execute..
System will display as follow:
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Example display of each form:


1. Form 1A, as well as on-report to another report. Layout table in this form can
also be customized, and can also be exported to a spreadsheet or document
format.

2. Form 2, n this form there are only editing menu layout:

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3. Form 2A, layout table on this form can also be customized, and can also be
exported to a spreadsheet or document format.

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4. Yearly, layout table on this form can also be customized, and can also be
exported to a spreadsheet or document format.

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19 AD-HOC QUERY
Here described ad-hoc queries that are flexible.
Transaction access:
SAP Menu
User Menu
T-code

Personel Management -> Administration -> Info System ->


Reports -> Ad Hoc Query
S_PH0_48000510

On Maintain Master Data screen follow this steps as follow:

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System will display a window as picture below:

To do query follow these steps:

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No. Field Name


1.
Field group
/fields

Description
- At group field (
), click icon
Chose fields for
query.

M/O/C User Action and Values


O

2.

At the chosen field


tick output to display
on the menu no. 3.

3.

Preview the results of


the selection query
on field

4.

ight-click one of the


fields of the selected
record. And a menu
no. 5 will appear.

Output

5.

Menu Right
Click

Choose Only Value


(red sign at no 5) for
display value in each
record

6.

Selection

7.

Value

8.

Hitlist

C
If need to do
selection (filter) in
query, tick this option.
If you want to display
all do not tick
C
Fill selection criteria
that you want from
condition menu
condition no.6.
Click on this button to C
display the number of
records to be
processed.

9.

Click icon

or Press button F8 in keyboard.

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No. Field Name


Description
Example for query result :

10.

Click icon

Sap Release: SAP ECC 6.0

M/O/C User Action and Values

to save quary result.

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20 POSTING TO ACCOUNTING
Here is described process of posting payroll to Accounting.
20.1 Test Run and Simulation
Before running the actual posting, need to do the post simulation first. This is
because in the process of posting payroll, SAP did not recognize document park
stage
Transaction access:
SAP Menu
User Menu
T-code

Payroll Indonesia -> Subs. Activities -> Per Payroll Period ->
Reporting -> Posting Accounting -> Create Posting Run
PC00_M99_CIPE

On the screen "Maintain Master Data" screen follow the steps as follows:

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Field Name

Description

Period

Period to be processed

M/O/
C
M

Payroll Area
(Period)

Input payroll area

Sap Release: SAP ECC 6.0

User Action and Values

Offcycle Payroll Especially for posting off-cycle, C


Run
filled with A and process date
M
Type of
T: Test run ensure the
Document
correct setting in HR (account
Creation
balance)
S: Simulation run ensure
the correct settings in FICO
O: Production run run live
Above three types are
performed sequentially, start
from T O
Posting date

Period Definition: set date at


25
Payment Date: set date at 25
Manual: If you want to
manually specify the date of
posting, click on the manual,
then fill the date.

Document date

Fill in the desired document


date. When emptied, it will
default to the date of tersystem.

Posting variant

Choose SAP

Press button
or button f8 to execute.
Legend : M = Mandatory ; O = Optional ; C = Conditional
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System will display menu as shown bellow:

If the amount is 0, meaning document balance. Click the back button (


continue the simulation process.

)to

Repeat the process run but the type of document creation select "S" to do
simulations, and then click the executable as shown below:

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System will display menu as shown bellow:


Click on the Document Overview to continue.

System will display menu as shown bellow:

Double click at document that you want to see.

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Then the system will display the following screen:

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20.2 Production Run


Here is described the process of Real posting .
To make a release and posting documents, click the back button (
) at menu bar
until appears on the posting screen to maintain master data again, then change the
"Type of Document Creation" select "P" to do releases and posting documents.
Continue this steps as before to execute the data.

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20.3 Release Document


Here explained the way to release posting document. This transaction can only be
run by users who have posting authorization approval. To release posting document
please refer to this steps:
1.

2.

3.
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4.

20.4 Approve Document


Here explained the way to approve document posting.
This transaction can only be run by users who have posting authorization approval.
After the document release, click back icon (
like picture shown below.

). Then system will display a menu

Click at Posting Run Overview to start posting process.

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Then system will display a menu like picture shown below.

Click the document that you want to (All documents released). Click icon Posting
Document (

).

After that system will display a new confirmation window to post the document, then
click Immediately to post the document.

Then system will display as below:

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20.5 Display Document


Here explained the way to display document posting.
Click back icon (

) at SAP menu bar.

Then the system will return to the previous view, to see the status of the document
that already post before we can use menu Edit -> Filter -> Delete filter

It would appear that the document that we had been posting before with status
Documents posted. at post number, double click on the field is given in picture
below.

Then the system will display the overview documents again. After that check number
then choose menu go to at menu bar: Goto -> Accounting documents as picture
shown below.

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The system will display the following menus as picture below. Do as instructed in
picture

Then system will display Accounting document as picture below:

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20.6 Reverse Posting


Here is described a process of reverse posting document. Reverse postingg can be
said cancellation at previous post. Especially for payroll, the reverse process can
only be done from the SAP-HR
Transaction access:
SAP Menu
User Menu
T-code

Payroll Indonesia -> Subs. Activities -> Per Payroll Period ->
Reporting -> Posting Accounting -> Edit Run
PCP0

At Maintain Master Data screen follow this steps:


Delete filter di menu Edit -> Filter -> Delete filter

Then system will show all document as picture below:

Check the document to be direverse (as picture shown above)


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Choose at menu bar: Edit => Reversal => Reverse documents

System will ask for approval to reverse the document, choose Yes to start
reverse.

Then system will ask confirmation on how to reverse, choose Immediately.

Then system will display a screen as picture below

Click back (

) at SAP menu bar, to continue reverse process


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Then we can see the status of document had been changed, as shown below:

double click on a document that was processed to see accounting documents.


-

The system will display a screen similar to the following:

Give Check mark at the document that already reverse.

Then choose SAP menu bar: Goto -> Accounting documents as shown in
the picture.

After click accounting documents system will display screen as picture below
and did as instructed picture.

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Then, system will display accounting:

Can be seen below is a screenshot of the first post (before reverse). Original document
number be reverse with new number.

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21 TAX REPORT
21.1 tax reports for form 1721, 1721 A 1721 A1 dan E-SPT
This section will discuss how to generate tax reports for

form 1721, 1721 A 1721 A1 dan E-

SPT
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SAP Menu
User Menu
T-code

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

Payroll -> Asia Pasific -> Indonesia -> Sub activities -> Reportin
-> Tax
PC00_M34_CTAX1 / ZHRR006

Field Name

Description

Current Period

Fill with payroll periode

M/O/
C
M

User Action and Values


For run payroll make sure for
always use current periode

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Field Name
Statutory
Report

Last Change by: Noverdo

Description
Tax Fill with payroll Area code

M/O/
C
M

Sap Release: SAP ECC 6.0

User Action and Values


check all form choice

Print
Format Choose SAP script to O
Selection
print out format same ass
Indonesian tax form
Additional
Complete the detail footer O
selection
for for form 1721A1
form 1721A1
Press button
or button F8 to execute.
Legend : M = Mandatory ; O = Optional ; C = Conditional
After execute the system will show a window like picture below

You can click on 1721, 1721 A, 1721 A1 to get tax report and also you can click on
display Etax Data for E-SPT
Form 1721 :

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Form 1721 A

Form 1721 A1

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E-Tax

21.2 Employee 1721-II Tax Report (ZHRR005)


This report is use to employee movement tax 1721-II (terminated, new join, new tax id,
transfer/mutation)

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Field Name

Description

Current Period

Fill with payroll periode

M/O/
C
M

PSG for tax


office

Fill with payroll Area code

Sap Release: SAP ECC 6.0

User Action and Values


For run payroll make sure for
always use current periode
check all form choice

Employee With Choose if you choose all O


Tax
employee at selection for
form1721-II
O
selection for
Choose for output
form1721-II
process
Press button
or button F8 to execute.
Legend : M = Mandatory ; O = Optional ; C = Conditional

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