Sap Fi

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SAP FI/CO (Finance and Controlling) Notes

Version: SAP 6.0 ECC
ECC: Enterprise Central Component
SAP FI (Finance): SAP FI supports for external reporting as per their country
legal requirement and prescribed by accounting standards. Accounting
standards are,
1. Indian GAAP (General Accepted Accounting Principles)
2. IFRS (International Financial Reporting Standards)
3. IAS (International Accounting Standards)
4. US GAAP
5. UK GAAP etc
Under SAP FI, we can generate financial statements. Financial statements
consist of Profit and Loss Account, Balance Sheet and Cash Flow Statement
Coverage of SAP FI:

1. General Ledger Accounting
2. Account Payables
3. Accounts Receivables
4. Asset Accounting
5. Bank Accounting
6. Taxes (CIN: Country India Version)
a. Excise Duty
b. Central Sales Tax (CST)
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c. Local Sales Tax (LST)
d. Value Added Tax (VAT)
e. Service Tax
f. Tax Deduct at Source (TDS) (Extended Withholding Tax)
7. Integrations
a. SAP MM (Materials Management)
b. SAP SD (Selling and Distribution)
SAP CO (Controlling): Controlling nothing costing/management accounting.

SAP CO supports for internal reporting as per client requirement. Under
SAP CO, we can generate contribution margin reports, contract margin
reports, budgeting, planning and variance reports
Coverage of SAP CO:

1. Cost Elements
2. Overheads Management
a. Cost Centers
b. Internal Orders
3. Profitability Management
a. Profit Center Accounting
b. Profitability Analysis
4. Product Costing
a. Product Cost Planning
b. Cost Object Controlling (Actual Cost of the Product)
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c. Variance (Difference between Actual cost of the product and
product cost planning)
d. SAP PP Integration (Production Planning)
5. New General Ledger Concepts
a. Document Splitting
b. Segment Reporting (As per IFRS)
c. Ledger Groups (Parallel Books of Accounts)
d. CO-FI Integration
ASAP Methodology (Road Map)

ASAP: Accelerated SAP
ASAP means accelerated SAP. SAP means Systems, Applications and
Products in data processing. Acceleration means speed up the project
Phases in ASAP Road Map:

1. Project Preparation
2. Business Blue Print
3. Realization
4. Finalization
5. Go Live and Support
Project Preparation:
This is first and initial phase of the project where we start project.
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Activities in project preparation1. POC (Proof of concept): Implementation partner will give
demonstration on SAP system how SAP system will work as per client
requirement. Ex: Reliance group wants to implement SAP system.
Reliance Company selected WIPRO Company to implement SAP.
Reliance Company Client
WIPRO Company Implementation Partner
2. Project Charter: Project Charter consists of two teams (Reliance
company team and WIPRO company team). Model project charter as
follows,
Client Team (Reliance)
Implementation Partner Team

(WIPRO)
Project Director
Project Director
Delivery Manager
Delivery Manager
Project Manager
Project Manager
Team Leader
Team Leader
Senior Power User
Senior Consultant
Power User
Consultant
Junior Power User
Junior Consultant
3. Kick off Meeting: This is initial meeting in the project implementation.

This is a interactive meeting between client team and implementation
team
4. Scope of the project: What are the components clients wants to
implement. For ex:
a. SAP FI (Finance)
b. SAP CO (Controlling)
c. SAP MM (Materials Management)
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d. SAP SD (Selling and Distribution)
e. SAP PP (Production Planning)
f. SAP HR (Human Resource Management)
g. SAP Quality
h. SAP CRM (Customer Relations Management)
i. SAP SRM (Supply Relations Management)
j. SAP Basis (System Administrator)
k. SAP ABAP (Advanced Business Application Program) etc
5. Time lines of the Project: For each phase of the project, we maintain
deadlines. For ex: Project duration is 1 Year
Phases of SAP implementation
Duration of Each Phase
Project Preparation
01.01.2011 31.03.2011 (3 Months)
Business Blue Print
01.04.2011 30.06.2011 (3 Months)
Realization
01.07.2011 31.10.2011 (4 Months)
Finalization
01.11.2011 30.11.2011 (1 Month)
Go Live and Support
01.12.2011 31.12.2011 (1 Month)
Note: Project manager will prepare time lines of project and allocate
work to his subordinates as per time lines
6. AS-IS Document: Client employees will prepare AS IS Document. ASIS Document consists of as it is of their existing business. This
document will be submitted to implementation partner team
7.
TO-BE Document: This document will be prepared by implementation

partner team based on AS-IS document which is submitted by Client
employees
8. GAP Analysis Document: This document will be prepared by

implementation partner team based on AS-IS document and TO-BE
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document. GAP analysis document consists of differences between ASIS Document and TO-BE Document
Business Blue Print:

This is second phase of the project where we gather business requirements of
the client by conducting workshops and lead them by Questionnaires. We
document all business requirements and take sign off on the document from
the client. This is to ensure that move forward to next phase
Realization:
This is third phase of the project where we configure/develop/implement the
business requirements of the client in the SAP system. Project manager will
allocate work to the consultants.
Base line configuration: We can configure the business requirements and test
the business requirements
Final Configuration: If there is any modifications, modify configuration and
finalize realization phase
Finalization:
This is fourth phase and penultimate phase in the project. Activities in
finalization phase
End to testing the business requirements
Training to end users (client employees). Generally we follow

Train-the-Trainer concept
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System settings (Ex: Outlook configuration, MS Office, Printers,

Scanners, some other third party tools)
Go Live check
Data migration from existing system to SAP system
Go Live and Support:

This is fifth and last phase in the project where we give system to client.
Client employees will enter data into SAP system. We maintain internal help
desk to give support to client employees, if they have any problems while
posting data in SAP system
How to enter into System:

Double click on SAP Logon on desktop
Click on Log on
Client
800
User
SAPUSER
Password
india123
Language
EN (English)
Enter
Note: Home screen/Initial screen of SAP is SAP Easy Access
Note: SAP Package was developed in 41 languages
Note: If you don't enter language, Default language is English
Client: Client is an organizational unit. Server can be divided into clients.

Each client consists of separate database and separate tables.
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Ex:
100: Development Client
200: Testing/Quality Client
300: Production Client
User: User is an authorization to enter into SAP system and to process

transactions in SAP system. Ex: SAPUSER
SAP Package was developed in screen wise. Each screen has its own name
that is called Transaction code (Tcode)
Every screen consists of

Menu bar
Standard tool bar
Name bar
Application tool bar
Work area
Status bar
Menu bar, Name bar and Application tool bar will be changed screen to
screen.
Standard tool bar is same in every screen, but based on the screen
requirement some buttons are active and some buttons are disabled
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Work area: We process transactions in work area by using menu bar,

standard tool bar and application tool bar
Status bar: System will update status of the transaction

Red Color Message: Error Message (We cant process transactions)
Yellow Color Message: Warning Message (We can ignore warning
message and process transactions)
Green Color Message: Information Message
SAP has given two screens

1. End user screen (SAP Easy Access)
2. Consultant screen (Tcode: SPRO)
SPRO- SAP Project Reference Object
Enterprise Structure
1. Define Company (Group Company)
Definition: Company is an independent organizational unit, which is
registered under commercial law. Under company, we can generate
consolidated financial statements. Financial statements consist of profit and
loss account and balance sheet. Consolidation means clubbing of all sisters
concerns/subsidiary companies financial statements
Ex: TATA Group, Birla Group, Reliance Group etc.
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Path: SPRO - SAP Reference IMG- Enterprise Structure- Definition- Financial
Accounting - Define Company (Tcode: OX15)
Execute
Click on New Entries (F5)
Company
Company name
Street
PO Box
Postal code
City
Country
Language Key
Currency
Save (Ctrl+S)
Prompt for customizing request dialog box will come
Click on create request (F8)
Short Description : Define Company
Enter and enter
Note:
Customizing Request: For every development, we need to create one
customizing request. These requests will be useful for transportation of
developments from one server to other server or one client to other client
2. Define Company code (Sister concern/subsidiary company)

Definition: Company code is an independent organizational unit, which is
registered under Companies Act, 1956. Under company code, we can generate
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financial statements. Financial statements consist of profit and loss account
and balance sheet. Company codes are assigned to company (Group Company)
Ex: Reliance Power Ltd, Reliance Communication Ltd, Reliance Chemicals
Ltd, Reliance Insurance Ltd, Reliance Industries Ltd, Reliance Media Ltd,
Reliance Retail Ltd, Reliance Infrastructure Ltd, etc
Path: SPRO- SAP Reference IMG- Enterprise Structure- Definition- Financial
Accounting- Edit, Copy, Delete, Check Company Code
(Tcode: OX02)
Execute
Double click on Edit Company Code Data
Company Code
Company Name
City
Country
Currency
Language
Save (Ctrl+S)
Title
Name
Search Term
Street
House number
Postal code
City
Country
Enter
Click on Create request (F8)
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Short Description : Define Company Code
Enter and enter
3. Define Business Area

Definition: Business area nothing but branch. Under business area, we can
generate branch financial statements. Financial statements consist of profit
and loss account and balance sheet. Branch financial statements will be
useful for internal reporting (branch performance)
Path: SPRO- SAP Reference IMG- Enterprise Structure- Definition- Financial
Accounting- Define Business Area (Tcode: OX03)
Execute
Business Area
Description
Save (Ctrl+S)
Click on Create Request (F8)
Short Description : Define Business Area
Enter and enter
4. Assign company code to company

Definition: All company codes (sister concerns/subsidiary companies) are
assigned to company (Group company)
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Path: SPRO- SAP Reference IMG- Enterprise Structure- AssignmentFinancial Accounting- Assign company code to company (Tcode: OX16)
Execute
Click on position button
Company code
Enter
Company
Save (Ctrl+S)
Short Description : Assign company code to company
Enter and enter
5. Define Fiscal Year Variant

Definition: Fiscal year nothing but financial year. Every company has to
maintain financial year as per their country legal requirement. Fiscal year
consists of 12 normal months and 4 special periods. Special periods will be
useful for adjustment of accounts after closing financial year. System can
understand calendar year (January to December). System can not understand
other than calendar year (April to March, July to June and October to
September). We need to explain to the system
For Ex: 2011 2012 (April to March)
In 2011, 9 months (April to December) will come and in 2012, 3 months
(January to March) will come
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If you convert 3 months of 2012 to 2011, we can say financial year 2011. We
put against each month of 2012 (-1)
Otherwise
If you convert 9 months of 2011 to 2012, we can say financial year 2012. We
put against each month of 2011 (+1)
This concept is called Year Shift
If you do business less than one year, we can say shortened financial year.
Life time of the company it will come once (In establishing year)
Important Notes:
Year Shift
Special periods
Shortened financial year
Path: SPRO- SAP Reference IMG- Financial Accounting (New)- Financial
Accounting Global Settings (New)- Ledgers- Fiscal Year and Posting PeriodsMaintain Fiscal Year Variant (Maintain Shortened Fisc. Year) (Tcode: OB29)
Execute
FV (Fiscal Year Variant)
Description
April to March
Number of posting periods
12
No. of Special periods
Enter
Select Variant
Double click on Periods Folder
Month
Day
Period
Year Shift
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4
30
31
30
31
31
30
10
31
11
30
12
31
31
10
-1
28
11
-1
31
12
-1
Double click on Period Texts Folder

Language
Period
Txt
Text
EN
APR
April
EN
MAY
May
EN
JUN
June
EN
JUL
July
EN
AUG
August
EN
SEP
September
EN
OCT
October
EN
NOV
November
EN
DEC
December
EN
10
JAN
January
EN
11
FEB
February
EN
12
MAR
March
Save (Ctrl+S)
Short Description : Define Fiscal Year Variant
Enter and enter
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6. Assign company code to fiscal year variant

Path: Same path (Tcode: OB37)
Execute
System will through following warning message: No postings are possible
without fiscal year variant
Ignore warning message
Keep on enter until company code dialog box will come
Company code
Enter
Fiscal year variant
Save (Ctrl+S)
Short Description : Assign company code to fiscal year variant
Enter and enter
Note:
Variant nothing but variable. Variant can be used anywhere if it is necessary
One variant can be assigned to all company codes, which are having same
financial year
Create following financial years

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January to December (Calendar year)
July to June
October to September
7. Define posting period variant

Definition: In posting period variant, we can open and close posting periods
and year. We can post transactions in respective opened posting periods
Accounting Global Settings (New)- Ledgers- Fiscal Year and Posting PeriodsPosting Periods- Define Variants for Open Posting Periods (Tcode: OBBO)
Execute
Variant
Name
Save (Ctrl+S)
Short Description : Define variants for open posting periods
Enter and enter
8. Assign Variants to Company Code

Accounting Global Settings (New)- Ledgers- Fiscal Year and Posting PeriodsPosting Periods- Assign variants to company code (Tcode: OBBP)
Execute
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Click on Position button
Company Code
Enter
Variant
Save (Ctrl+S)
Short Description : Assign variants to company code
Enter and enter
Note:
One variant can be assigned to more than one company code also which are
having same financial years
9. Open and Close Posting Periods

Accounting Global Settings (New)- Ledgers- Fiscal Year and Posting PeriodsPosting Periods- Open and Close Posting Periods (Tcode: OB52)
Execute
Var.
From
To
From
Acct
Account Per.1
Year
To
Year
period
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Save (Ctrl+S)
Short Description : Open and close posting periods
Enter and enter
Note:
A (Account type): In SAP system, account types as follows
+ = Valid for all account types
A = Assets
D = Customers
K = Vendors
M = Materials
S = G/L Accounts
V = Contract Accounts
Always better to open and close posting periods for all account types (+ =
Valid for all account types)
10.Define Document Types

Definition: Document type means to differentiate business transactions.
Business transactions are Customer invoice, Vendor Invoice, Customer
incoming payment, Vendor outgoing payments, General posting, Depreciation
posting, Goods Receipt, Goods Issue etc. For every business transaction, we
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maintain document type. For every document type, we maintain document
number ranges. Document type controls Number ranges and account types.
Ex:
Sl.No Document
Description
type
Number
From
range
number
To number
SA
General posting
01
0100000000 0199999999
KR
Vendor Invoice
19
1900000000 1999999999
KZ
Vendor out going payment
15
1500000000 1599999999
KA
Vendor Document
17
1700000000 1799999999
KG
Vendor Credit memo
17
1700000000 1799999999
DR
Customer invoice
18
1800000000 1899999999
DZ
Customer incoming payment
14
1400000000 1499999999
DA
Customer Document
16
1600000000 1699999999
DG
Customer Credit Memo
16
1600000000 1699999999
10
AF
Depreciation
04
0400000000 0499999999

Accounting Global Settings (New)- Document- Define Document Types - Define
Document Types for Entry View (Tcode:OBA7)
Execute
Document type
: SA (G/L Account Document)
Enter
Select SA
Click on Details (Ctrl+Shift+F2)
Observe number range 01 in SA document type
Click on Number range information
Company Code
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Note:
Display Interval: It shows what are the intervals we created
Status button: we can see, how many numbers we used against interval
Change intervals: Create new interval or Change existing intervals
Click on Change Interval
Click on Insert Interval (Shift+F1)
No
01
Year
From number
0100000000
To Number
0199999999
Enter
Save (Ctrl+S) and enter
Note:
Current number: System will update recently posted document number as
current number
Ext (Externally): If you select this indicator, we need to give document
numbers externally (manually) while posting transactions. If you dont set
this indicator, system will allocate document numbers internally
(Automatically)
Note:
We maintain document numbers every year
11.Define Field Status Variants

Definition: Field status variant controls transactional data. Field status
variant consists of Field status groups. Field status groups consist of Fields.
Against each field, we can select either suppress entry, optional entry or
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required entry. Field status variant assigned to company code. Field status
group is assigned to General ledger master record
At the time of entry the system gives 70 fields
Ex: Quantity, Business area, value date, text etc
You can make any field as
1. Suppress field Field will not be visible.
2. Required field To enter the values.
3. Optional field Choice to enter or not enter.
Accounting Global Settings (New)- Ledgers- Fields - Define Field Status
Variants (Tcode:OBC4)
Execute
Select 0001
Click on Copy as (F6)
Replace 0001 to _________
Enter
Click on Copy All
Enter
Save and enter
Select Variant
Double click on field status Groups
Double click on G005
Double click on Payment transactions
Select value date as optional mode
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Save (Ctrl+S)
Note: Value date nothing but check clearing date
12.Assign Company Code to Field Status Variants

Accounting Global Settings (New)- Ledgers- Fields - Assign Company Code to
Field Status Variants (Tcode: OBC5)
Execute
Company Code
Enter
Fld.stat.var
Save and enter
Note:
Field status variant can be assigned to more than one company code
13.Edit Chart of Accounts List

Definition: Chart of Accounts means list of G/L Accounts. Ex: Expenses,
Incomes, Liabilities and Assets
Path: SPRO- SAP Reference IMG- Financial Accounting (New)- General
Ledger Accounting (New) - Master Data- - G/L Accounts - Preparations- Edit
Chart of Accounts List (Tcode:OB13)
Execute
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Chart of accounts
Description
Maint.language
EN English
Length of G/L Account number
Save and enter
Note:
Maint.language, Language in which the chart of accounts is created.
All accounts have a description in this language. Master data can only be
displayed or maintained in this language. If you carry out functions with the
account, the account name can be displayed both in the maintenance
language and in the available alternative languages.
Length of G/L account number, for every general ledger we need to allocate
one unique number. If you maintain length of G/L account number 6, we can
allocate 6 digits number to our general ledgers. We can maintain maximum
10 digit number in SAP system
Blocked, If you set this indicator you cant create general ledger master
records in our chart of accounts
14.Define Account Group

Definition: List of G/L Accounts will be segregated into account groups. Ex:
Liabilities, Assets, Incomes and Expenses. Account Group controls fields in
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the general ledger master record and number ranges for general ledger
master record. We can create N number of account groups in SAP system
Ledger Accounting (New)- Master Data- G/L Accounts- Preparations- Define
Account Group (Tcode: OBD4)
Execute
Chrt/Accts
Acct Group
LIAB
Name
Liabilities
From acct
100000
To Account
199999
ASST
Assets
200000
299999
INCO
Incomes
300000
399999
EXPN
Expenses
400000
499999
15.Define Retained Earnings Account

Definition: Retained Earnings Account is a bridge to flow the profit or loss to
the balance sheet.
Ledger Accounting (New)- Master Data- G/L Accounts- Preparations- Define
Retained Earnings Account (Tcode: OB53)
Execute
Chart of accounts
Enter
P&L statmt acct type
Account
100100
Save (Ctrl+S)
It gives the Message, Account 100100 not created in chart of Accounts
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Ignore warning messages
Enter
16.Assign Company Code to Chart of Accounts

Path: SPRO- SAP Reference IMG- Financial Accounting - General Ledger
Accounting- G/L Accounts- Master Data- Preparations- Assign Company
Code to Chart of Accounts (Tcode:OB13)
Execute
Company Code
Enter
Chrt/Accts
Save and enter
17. Define Tolerance Groups for G/L Accounts

Definition: For G/L account clearing, tolerance groups define the limits within
which differences are accepted and automatically posted to predefined
accounts. The groups defined here can be assigned in the general ledger
account master record.
Ledger Accounting (New)- Business Transactions- Open Item ClearingClearing Differences- Define Tolerance Groups for G/L Accounts
(Tcode:OBA0)
Execute
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Company Code
Debit posting
Percentage
Credit posting
Percentage
Save and enter
18.Define Tolerance Groups for Employees

Definition: SAP system is high secured system. We can give authorizations
to each employee or group of employees
Ledger Accounting (New)- Business Transactions- Open Item ClearingClearing Differences- Define Tolerance Groups for Employees (Tcode: OBA4)
Execute
Company Code
Upper limits for posting procedures
Amount per document
99999999
Amount per open item account item
99999999
Cash discount per line item

Permitted payment differences
Amount
Percent
Revenue
Expenses
19.Assign Country to Calculation Procedure

Definition: We calculate taxes as per country legal requirement. Tax
procedure will be assigned to country. Calculation procedures containing the
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necessary specifications for the calculation and posting of taxes on
sales/purchases have already been defined in the standard SAP system for
certain countries. We discuss tax procedure in later discussions [SAP MM
(Materials Management) and SAP SD (Selling and Distribution) Integration ]
Accounting Global Settings (New)- Tax on Sales/Purchases- Basic SettingsAssign Country to Calculation Procedure (Tcode: OBBG)
Execute
Country
IN (India)
Enter
Proc
TAXD
20.Deactivate Document splitting

Explanation: We discuss document splitting in controlling area. If you
activate document splitting, following error message will come while posting
transactions There is no item category assigned to account
Ledger Accounting (New)- Business Transactions- Document SplittingActivate Document Splitting
Execute
Double click on Deactivation per company code folder
Go to position button
Company code
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Enter
Select Inactive
G/L Master Records

Definition:
G/L account master records contain the data that is always needed by the
General Ledger to determine the account's function. The G/L account master
records control the posting of accounting transactions to G/L accounts and the
processing of the posting data
Structure of G/L Master Record:
G/L account master records are divided into two areas so that company codes
with the same chart of accounts can use the same G/L accounts
Chart of accounts area
The chart of accounts area contains the data that is valid for all company
codes, such as the account number.
Company code specific area
The company code specific area contains data that may vary from one
company code to another, such as the currency in which the account may be
posted.
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Creation of G/L Master Record

Path: Accounting - Financial Accounting - General Ledger - Master Records G/L Accounts - Individual Processing - FS00 - Centrally (Tcode:FS00)
Double click on FS00 - Centrally
1. Share Capital A/C
G/L Account
100000
Company Code
Click on Create
Go to Type/Description Tab
Account Group
LIAB Liabilities
Select Balance Sheet Account

Short Text
Share Capital A/C
G/L Acct Long Text
Share Capital Account
Go to Control Data Tab

Account Currency
INR (Indian Rupees)
Select Only Balances in local crcy

Select Line item display
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Sort Key
001 (Posting Date)
Go to Create/bank/interest Tab
Field Status Group
G001
Save
2. Bank Account
G/L Account
290100
Company Code
Click on Create
Account Group
ASST Assets

Short Text
Bank A/C
G/L Acct Long Text
Bank Account

Account Currency
INR (Indian Rupees)

Sort Key
001
Field Status Group
G005
Select Relevant to cash flow

Save
3. Rent A/C
G/L Account
400010
Company Code
Click on Create
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Account Group
EXPN Expenses
Select P&L Statement Acct

Short Text
Rent A/C
G/L Acct Long Text
Rent Account

Account Currency
INR (Indian Rupees)

Sort Key
001 (Posting Date)
Field Status Group
G001
Save
4. Interest Income A/C

G/L Account
300010
Company Code
Click on Create
Account Group
INCO Incomes

Short Text
Interest Income A/C
G/L Acct Long Text
Interest Income Account

Account Currency
INR (Indian Rupees)

Sort Key
001
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Field Status Group
G001
Save
Notes:
Account Currency: The account currency indicates the currency in which this
account is held. If a currency other than the company code currency is
specified, users can only post items in that currency to this account. If the
company code currency is specified, users can post items in any currency to
this account.
Only balances in local crcy: Only balances in local crcy indicate that balances
are updated only in local currency when users post items to this account.
Local currency nothing but company code currency
Line item display: If you set this indicator, we can see ledger balances each
line item wise and balance. If you dont set this indicator, we can see ledger
balances only balance amount.
Sort Key: Based on sort key, we can sort data in the ledger. For ex: posting
date is the sort key that is assigned in general ledger. We can see ledger
balances each posting date wise
Posting Key
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Definition: In this activity you define posting keys. Users specify a posting key
before entering a line item. The posting key controls how the line item is
entered and processed.
For each posting key, you define among other things:
which side of an account can be posted to (Debit or Credit),
which type of account can be posted to (Customers, Vendors, G/L

Account, Assets or Material), and
Which fields the system display on the entry screens and whether an
entry must be made (field status)?

Accounting Global Settings (New)- Document- Define Posting Keys
(Tcode: OB41)
Execute
Double click on 40 posting key and observe parameters in posting key
SAP has given following standard posting keys

Posting key in General Ledger Component
Posting keys in Accounts Payables
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Posting keys in Accounts Receivables
Posting Keys in Asset Accounting

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General Posting
1. General posting
Path: Accounting - Financial Accounting - General Ledger - Posting - FB50 Enter G/L Account Document (Tcode: FB50)
Double click on FB50 - Enter G/L Account Document
Click on Company code (F7)
Company code
Enter
Document date
G/L acct
D/C
Amount in doc. Curr
Value date
290100
S Debit
25000
11.10.2011
100000
H Credit
25000
Post (Ctrl+S)
Go to Menu bar
Document Display
We can see entry
Note:
Document Date: The document date is the date on which the original
document was issued
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Posting Date: Date which is used when entering the document in Financial
Accounting or Controlling
Currency: In which currency you are posting document in the System that
currency is called Document currency
Reference: The reference document number can contain the document number
of the customer/vendor. However it may contain a different value. The
reference document number is used as a search criterion when displaying or
changing documents. In correspondence, the reference document number is
sometimes printed in place of the document number. Enter the number
specified by the business partner. If the document was created in-house and
you do not know the business partner document number, you can copy the
document number into the reference number field by entering "*".
Doc.Header Text: The document header text contains explanations or notes
which apply to the document as a whole, that is, not only for certain line
items
Cross company code number: In cross-company code document entry, several

documents are created in different company codes. A common transaction
number indicates that the documents belong together logically. The
transaction number can be assigned by the system or manually. The system
creates the number from the document number, company code and fiscal
year. Ex:
37
RADIANT
Document number
0003
Company code
Fiscal year
0000004711
11
The automatically created document number reads 0000004711000311

Exchange Rate: Exchange rate used for the translation between foreign
currency and local currency
Translation date: Translation date for determining the exchange rate which
is to be used for translation. The exchange rates are stored in the system
2. Document Display
Path: Accounting - Financial Accounting - General Ledger - Document - FB03
- Display (Tcode: FB03)
Double click on FB03 - Display
Click on Document list (Shift+F8)
Company Code
Document type
SA (G/L Account Document)
Execute (F8)
Double click on document no.
3. Display ledger balances

Path: Accounting - Financial Accounting - General Ledger - Account - FS10N
- Display Balances (Tcode: FS10N)
Double click on FS10N - Display Balances
G/L Account
Company Code
38
RADIANT
Fiscal year
Execute (F8)
We can see balance carry forward to this year and each period wise, debit,
credit, balance and cumulative balance
Foreign Currency
1. Maintain Exchange Rates
Path: Accounting- Financial Accounting- General Ledger- EnvironmentCurrent Settings- S_BCE_68000174 - Enter Translation Rates
(Tcode: S_BCE_68000174 or OB08)
Double click on S_BCE_68000174 - Enter Translation Rates
ExRt
Valid from
From
Dir.Quot.
To
03.11.2011
USD
45
INR
03.11.2011
EUR
75
INR
03.11.2011
AUD
40
INR
03.11.2011
GBP
80
INR
2. Post with foreign currency

Company code
Enter
39
RADIANT
Document date
Currency
USD (USA Dollar)
Go to Details tab
Observe Exchange rate which is proposed by System
G/L acct
D/C
Amount in doc. Curr
290100
S Debit
1000
100000
H Credit
1000
Value date
Post (Ctrl+S)
Go to Menu bar
Document Display
Click on Display currency (We can see document in document currency and
local currency)
Note:
Document currency: In which currency we are posting document. Ex: USD
Local currency: Local currency nothing but company code currency which is
maintained in company code creation. Ex: INR
Hold Documents
Definition: When you are entering data, you may be interrupted, or you may
not have all the data you need for entering a document.
In this case, you can temporarily save the data you have entered, and then
continue with the document entry at a later time. If you want the system to
hold a document, it does not have to be complete. Account balances are not
40
RADIANT
updated and the document data is not available for evaluation. A document
number is not assigned.
1. Create Hold Document (Tcode: FB50)

Company code
Enter
Document date
G/L acct
D/C
Amount in doc. Curr
Value date
290100
S Debit
25000
11.10.2011
100000
H Credit
25000
Click on Hold (F5)

Temporary Document number
Enter
2. If get following message while creating held document Held

documents must be converted: read long text (Tcode: SE38)
Program
RFTMPBLU
Execute (F8)
Execute (F8)
Note:
RFTMPBLU is a standard program for held documents. We need to activate
this program, and then only we can create held documents. This type of error
will not come in real time
3. Post held Documents (Tcode: FB50)
41
RADIANT
Company code
Enter
Click on Tree on (Shift+F1)
Now opens tree pane
Open Held documents
Choose held document (which document you want to post)
Click on Item not checked (Red color Cross Button before line item)
Information dialog box will come
No errors exist for this item
Enter
Post (Ctrl+S)
Click on Refresh tree (Shift+F7)
Parking Documents
Definition: You can use document parking to enter and store (park)
incomplete documents in the SAP System without carrying out extensive
entry checks.
Parked documents can be completed, checked, and then posted at a later date
- if necessary by a different accounting clerk.
When documents are parked, data (for example, transaction figures) is not
updated.
Data from parked documents can however be used for evaluations by the
system. For example, amounts from parked invoices can be used for the
42
RADIANT
advance return for tax on sales and purchases. Using payment requests,
parked invoices can be paid punctually and without loss of discount.
1. Create three parked documents

Path: Accounting- Financial Accounting- General Ledger- Posting- FV50 Edit or Park G/L Document (Tcode: FV50)
Click on Company Code (F7)
Company code
Enter
Document date
G/L Acct
D/C
Amount in doc. Curr
Value date
290100
S Debit
25000
12.10.2011
100000
H Credit
Post (Ctrl+S)
2. Post/Delete parked documents

Path: Accounting- Financial Accounting- General Ledger- Posting- FV50 Edit or Park G/L Document (Tcode: FV50)
Company code
Enter
Document date
Now opens Tree Pane
Open Parked documents tree
Choose parked document (which parked document you want to post)
43
RADIANT
If you want to post parked document
Go to Menu bar
Document Post
If you want to delete parked document
Go to Menu bar
Document Delete parked document
Click on Yes
If you want to park document to his superior
Go to Menu bar
Document Park
Screen Variants
Screen variant is used to post transactions while posting transactions, what
are the fields user is entering. Based on client requirement we can develop
our own fields
1. Create Screen Variant
Go to Menu bar
Edit Screen Variant Create Screen Variant
Transaction Code
FB50
Go to Screen Variants Tab

Screen Variant
Program
SAPLFSKB
Screen
0100
Click on Create (F5)

44
RADIANT
Document date
Post (Ctrl+S)
Enter
Select all fields invisible except following fields
Status
G/L Acct
D/C
Amount in Doc. Curr
Value date
Text
Business Area
Click on Exit and Save
Save (Ctrl+S)
Click on Local Object (F7)
2. Add Screen Variant (Tcode: FB50)

Now opens tree pane
Choose screen variant for items
Mouse right click
Screen Variants Add Screen Variant
Variant
Enter
Choose your variant and post transactions
45
RADIANT
Reference Documents
Account Assignment Models

Account assignment models are templates to post transactions.
1. Create Account Assignment Models (Tcode: FB50)
Company code
Enter
Document date
13.10.2011
G/L Acct
D/C
Amount in doc. Curr
290100
S Debit
25000
100000
H Credit
Go to Menu bar
Edit Acct Assignment Templates Save Account Assignment Template
Acct asst temp
Enter
2. Post with Account Assignment Models (Tcode: FB50)

Now opens tree pane
Open Account Assignment Templates Tree
Choose your template and post transactions
Sample Documents
Sample documents also templates like account assignment models. Following
are differences between sample documents and account assignment models
46
RADIANT
Sample documents are year dependent but account assignment models

are used life time of the company
We can not sample documents without amount but we can create

account assignment models without amounts also
We can give sample documents numbers internally or externally but

Account assignment models only externally
1. Maintain number ranges for Sample documents

Accounting Global Settings (New)- Document- Document Number RangesDocuments in Entry View- Define Document Number Ranges for Entry View
(Tcode: FBN1)
Execute
Company Code
Click on change interval
Click on Insert interval (Shift+F1)
No
X2
Year
From Number
0002000000
To Number
0002999999
Enter
Save and enter
2. Create Sample document

Path: Accounting - Financial Accounting - General Ledger - Posting Reference Documents - F-01 - Sample Document (Tcode:F-01)
Double click on F-01 - Sample Document
47
RADIANT
Document Date
Type
Company Code
Posting Date
Period
Currency/Rate
PstKy
40 (Debit)
Account
Enter
Amount
30000
PstKy
50 (Credit)
Account
Enter
Amount
Post (Ctrl+S)
3. Post with Sample documents (Tcode: FB50)

Company code
Enter
Document date
Go to Menu bar
Goto post with reference
Document number
Company code
Fiscal year
Enter and enter
Post (Ctrl+S)
Enter
Recurring Documents
48
RADIANT
Definition: Recurring documents means regular transactions. We post every
month in a fixed date and with fixed amount (same amount). Ex: Rent,
Insurance Premiums, Bank Installments etc
1. Maintain number ranges for recurring document
(Tcode: FBN1)
Company Code
No
X1
Year
From Number
0001000000
To Number
0001999999
Enter
2. Create Recurring documents

Path: Accounting - Financial Accounting - General Ledger - Posting Reference Documents - FBD1 - Recurring Document (Tcode: FBD1)
Company Code
First run on
Last run on
Interval in months
Document type
SA (G/L Account document)
PstKy
40 (Debit)
Account
400010 (Rent A/C)
Enter
Amount
25000
PstKy
50 (Credit)
Account
290100 (Bank A/C)

49
RADIANT
Enter
Amount
Save (Ctrl+S)
3. Post recurring documents

Path: Accounting - Financial Accounting - General Ledger - Periodic
Processing - Recurring Entries - F.14 - Execute (Tcode: F.14)
Company Code
Document number
:
From
To
9999999999
From
To
Settlement period
Batch input session name
Execute (F8)
Go to Menu bar
System - services - Batch Input - sessions
Select Session
Click on process (F8)
Select display errors
Enter
Click on Exit Batch input
4. Document Display (Tcode: FB03)
50
RADIANT
Balance Interest Calculation
Scenario:
Loan taken from SBI Bank
1000000
Interest on Loan
15%
Rs
Formulae
1000000.0
01.04.2011
Loan Taken from bank
30.04.2011
Interest on loan
0
12328.77 (1000000X15%X30/365)
1012328.7
01.05.2011
Loan balance
31.05.2011
Interest on loan
7
12896.79 (1012328.77X15%X31/365)
1025225.5
01.06.2011
Loan balance
01.06.2011
Repayment of Loan
200000.00
01.06.2011
Loan balance
825225.56
30.06.2011
Interest on loan
01.07.2011
Loan balance
10174.01 (825225.56X15%X30/365)
835399.57
1. Define Interest Calculation Types

Path: SPRO- SAP Reference IMG- Financial Accounting(New)- General
Ledger Accounting(New)- Business Transactions- Bank Account Interest
Calculation- Interest Calculation Global Settings- Define Interest Calculation
Types (Tcode:OB46)
Execute
Int ID
Name
Balance Interest
Int calc.type
S Balance Interest Calculation

51
RADIANT
2. Prepare Account Balance Interest Calculation

Definition: We maintain parameters for interest calculation indicator; how
you want calculate interest on loan
Path: Same path (Tcode: OBAA)
Execute
Int.calc.Indicator
Interest calc.freq
Calendar type
Select Balance plus int

Save and enter
3. Define Reference Interest Rates

Definition: Reference Interest Rate nothing but interest Rate
Path: SPRO- SAP Reference IMG- Financial Accounting (New) - General
Ledger Accounting (New) - Business Transactions- Bank Account Interest
Calculation- Interest Calculation- Define Reference Interest Rates
(Tcode: OBAC)
Execute
Ref.int.rate
Long Text
Description
Date from
Currency
INR
Click on Next Entry (F8)

52
RADIANT
Ref.int.rate
Long Text
Description
Date from
Currency
INR
4. Define Time-Dependent Terms

Calculation- Interest Calculation- Define Time-Dependent Terms
(Tcode: OB81)
Execute
Int.calc.indicator
Currency key
INR
Eff.from
Sequential number
Term
Credit interest: balance interest calc.
Ref.interest rate
Int.calc.indicator
Currency key
INR
Eff.from
Sequential number
Term
Debit interest: balance interest calc.
Ref.interest rate
Save and enter
5. Enter Interest Values

53
RADIANT
Calculation- Interest Calculation- Enter Interest Values (Tcode: OB83)
Execute
Reference
Valid from
Int.Rate
6. Creation of G/L Accounts (Tcode:FS00)

a. Interest Expense A/C
G/L Account
400080
Company Code
Click on Create
Account Group
EXPN Expense
Select P&L statement acct

Short Text
Interest Expenses A/C
G/L Acct Long Text
Interest Expenses Account
Go to Control data Tab

Select only balances in local crcy
Sort Key
001
Go to Create/Bank/Interest Tab
Field status group
G001
Save
54
RADIANT
b. SBI Term Loan Account
G/L Account
100500
Company Code
Click on Create
Account Group
LIAB Liabilities
Select Balance sheet Account

Short Text
SBI Term Loan A/C
G/L Acct Long Text
SBI Term Loan Account

Sort Key
001
Field status group
G001
Interest Indicator
Save (Ctrl+S)
7. Assign G/L Accounts

Path: SPRO- SAP Reference IMG- Financial Accounting(New)- General
Ledger Accounting(New)- Business Transactions- Bank Account Interest
Calculation- Interest Posting- Prepare G/L Account Balance Interest
Calculation (Tcode:OBV2)
Execute
Click on Accounts (F7)
Chart of accts
Enter
55
RADIANT
Acct symbol
Currency
G/L acct
0002
INR
400080
2000
INR
100500
8. Post Loan Taken from bank

Company code
Enter
Document date
Posting Date
G/L acct
D/C
Amount in doc. Curr
290100 (Bank A/C)
S Debit
1000000
100500 (SBI Term Loan A/C
H Credit
1000000
Post (Ctrl+S)
9. Interest calculation
Path: Accounting - Financial Accounting - General Ledger - Periodic
Processing - Interest Calculation - F.52 - Balance Interest Calculation
(Tcode: F.52)
Chart of accounts
G/L Account
100500 (Loan Account)
Company Code
Calculation period
56
RADIANT
Select post interest settlement
Select update master record
Session name
Venkat
Execute (F8)
Go to Menu bar
System - services- batch input - sessions
Select Venkat
Click on process (F8)
Enter
Click on Exit batch input
17. Document display (Tcode: FB03)
18.Display ledger (Tcode: FS10N)
Reversal of Documents
Definition: If you have entered an incorrect document, you can reverse it,
thereby also clearing the open items.
A document can only be reversed if:
It contains no cleared items
It contains only customer, vendor, and G/L account items
It was posted with Financial Accounting
57
RADIANT
All entered values (such as business area, cost center, and tax code) are
still valid
Note: Once we post documents in SAP, we cant edit amounts. Reverse the
document and post correct document. We have to know wrongly posted
document number, and then only we can reverse the document
1. Define Reasons for Reversal

Ledger Accounting (New)- Business Transactions- Adjustment
Posting/Reversal- Define Reasons for Reversal
Execute
Reason
Name
Wrongly posted document
Select Neg.posting
Note:
Negative posting: Indicator that "Negative postings" are to be generated for a
reversal with the specified reversal reason. Negative postings reduce the
transaction figures again. Negative postings must also be allowed for the
company code of the document to be reversed. If a company code does not
generally use any negative postings, the indicator set here is ignored.
58
RADIANT
Alternative posting date: Indicator as to whether you are allowed to specify an
alternative posting date for the relevant reversal reason. When you use the
reversal reason, the system checks that reversal is not carried out using an
alternative posting date and therefore possibly in a later posting period or in
a later fiscal year. If you want to use negative postings during reversal but
only if the reversal is posted in the same period, you can define two reversal
reasons:
1st reason: No alternative date allowed, generate negative posting
2nd reason: Alternative date allowed, do not generate negative posting
2. Permit Negative Posting

Ledger Accounting (New)- Business Transactions- Adjustment
Posting/Reversal- Permit Negative Posting
Execute
Company code
Select Negative posting permitted
3. Reversal of Documents
Path: Accounting - Financial Accounting - General Ledger - Document Reverse - FB08 - Individual Reversal (Tcode: FB08)
Document number
Company Code
59
RADIANT
Fiscal year
Reversal reason
Post (Ctrl+S)

Document number
Company code
Fiscal year
Enter
Observe entry
Click on Reversal document (Shift+F1)
We can see which document we reversed
5. Mass Reversals
Path: Accounting - Financial Accounting - General Ledger - Document Reverse - F.80 - Mass Reversal (Tcode: F.80)
Company code
Document number
From
To
Fiscal year
Reason for reversal
Deselect Test Run
Execute (F8)
Report Layout and Sort filter Command

1. Report Layout (Tcode: FS10N)
G/L Account
Company code
60
RADIANT
Fiscal year
Execute (F8)
Double click on Amount
Click on Change Layout (Ctrl+F8)
Select Posting date
Select Posting key
Click on Show Selected fields
Enter
2. Sort filter Commands (Tcode: FS10N)

G/L Account
Company code
Fiscal year
Execute (F8)
Double click on Amount
Click on Doc.Date
Click on Set Filter (Ctrl+Shift+F2)
Document date
Enter
Open Item Management

Outstanding expenses:
Definition: Expenses incurred but not paid. Ex: Outstanding salaries,
Outstanding rent etc
Entries:
61
RADIANT
a. Posting outstanding Expenses
Rent A/C
To O/S Expenses A/C
b. Clearing outstanding Expenses
O/S Expense A/C
To Bank A/C
1. Create Outstanding Expenses G/L A/C (Tcode: FS00)

G/L Account
190600
Company Code
Click on Create
Account group
LIAB Liabilities

Short Text
O/S Expenses A/C
G/L Acct Long Text
Out Standing Expense A/C

Select Open Item Management
Sort key
001
Field Status group
G001
Save
2. Post Outstanding expenses (Tcode: FB50)
62
RADIANT
Company code
Enter
Document date
G/L acct
D/C
Amount in doc. Curr
400010
S Debit
25000
190600
H Credit
25000
Post (Ctrl+S)
3. Report
Path: Accounting- Financial Accounting- General Ledger- Account- FBL3N Display/Change Line Items (Tcode: FBL3N)
G/L Account
190600 (Out Standing Expense A/C)
Company code
Select Open items
Execute (F8)
4. Payment against Out standing expense

Path: Same path (Tcode: F-03)
Account
190600 (Outstanding Expense A/C)
Company code
Click on Process open items (Shift+F4)
Select O/S Expense against which outstanding expenses you are making
payment (Blue color means selection and block color means deselecting.
Double click on Blue color means deselecting and double click on block color
means selection)
63
RADIANT
Click on Document Overview (Shift+F2)
PstKy
50 (Credit)
Account
290100 (Bank A/C)
Enter
Amount
25000
Go to Menu bar
Document simulate
Post (Ctrl+S)
5. Report (Tcode: FBL3N)

G/L account
190600 (Out Standing Expenses A/C)
Company code
Select cleared items
Execute (F8)
Prepaid Expenses
Definition: Expenses paid in advance. Ex: Advance Salary, Prepaid Rent,
Prepaid Electricity, prepaid telephone bill etc
Entries:
a. Posting of prepaid Expenses
Prepaid Expense A/C
To Bank A/C
b. Booking of expenses against prepaid Expenses
Rent A/C
To Prepaid expenses A/C
64
RADIANT
1. Create prepaid Expense G/L Account (Tcode: FS00)
G/L Account
290600
Company code
Click on create
Account Group
ASST Assets

Short text
Prepaid Ex. A/C
G/L Acct Long Text
Prepaid expense Account

Select open item management
Select line item display
Sort key
001
Field status group
G001
Save
2. Post prepaid expenses (Tcode: FB50)

Company code
Enter
Document date
G/L acct
D/C
Amount in doc. Curr
290600
S Debit
25000
290100
H Credit
25000
Post (Ctrl+S)
65
RADIANT

G/L Account
290600 (Prepaid Expense A/C)
Company code
Select Open items
Execute (F8)
4. Clear prepaid expense (Tcode: F-03)

Path: Accounting- Financial Accounting- General Ledger- Account- F-03
Clear (Tcode: F-03)
Account
Company code
Select None
Click on Process Open Items (Shift+F4)
Click on Document overview (Shift+F2)
PstKy
40 (Debit)
Account
400090 (Rent A/C)
Enter
Amount
25000
Click on process open items (Shift+F4)

Go to Menu bar
Document Simulate
Save

G/L Account
66
RADIANT
Company code
Select Cleared items
Execute (F8)
Foreign Currency Valuation
1. Define Valuation method
Definition: In this activity, we define valuation methods for the open items.
Valuation method is a grouping of specifications together which we need for
the balance and individual valuation
Ledger Accounting (New)- Periodic Processing- Valuate- Define Valuation
Methods
Execute
Valuation method
Description
Select always evaluate
Document type
SA
Select balance Val

ExchRate Type for Debit Bal
ExchRate Type for CreditBal
Select determine Exch.Rate type from Acct Bal

Save and enter
Always evaluate: If you select this procedure, revaluations are also taken
into consideration
67
RADIANT
Exchange rate types: Exchange rates nothing but currency rate symbols
B: Bank selling rate 46 (Per USD)
G: Bank buying rate 44 (Per USD)
M: Average rate (46+44)/2= 45 (Per USD)
2. Define Valuation Areas

Path: Same path
Execute
Valuation
Valuation method
Crcy type
10 company code currency
Save and enter
Note:
Valuation: Valuation is a unique code to valuate foreign currency.
3. Check Assignment of Accounting Principle to Ledger Group

Path: same path
Execute
Accounting principle
GAAP (General Accepted Accounting

Principle)
Target ledger group
0L (Leading ledger)
Save and enter
4. Assign Valuation Areas and Accounting Principles

68
RADIANT
Path: Same path
Execute
Valuation area
Acc.principle
GAAP
Save and enter
5. Creation of General ledger master records (Tcode: FS00)

a. Exchange loss A/C
G/L Account
400090
Company code
Click on Create
Go to Type/description Tab
Account group
EXPN Expenses

Short text
Exchange Loss A/C
G/L Acct Long Text
Exchange Loss A/C
Go to control data tab

Sort key
001 (Posting date)
Go to create/bank/interest tab
Field status group
G001
Save
b. Exchange Gain A/C
G/L Account
300090
Company code
Click on Create
69
RADIANT
Go to Type/description Tab
Account group
INCO Incomes

Short text
Exchange Gain A/C
G/L Acct Long Text
Exchange Gain A/C

Sort key
001 (Posting date)
Field status group
G001
Save
c. Valuation Loss A/C

G/L account
400095
Company code
Click on with template
G/L Account
400090
Company code
Enter
Go to type/description tab
Short text
Valuation Loss A/C
G/L Acct Long Text
Valuation Loss A/C
Save
d. Valuation Gain A/C

G/L account
300095
Company code
70
RADIANT
Click on with template
G/L Account
300090
Company code
Enter
Go to type/description tab
Short text
Valuation Gain A/C
G/L Acct Long Text
Valuation Gain A/C
Save
e. Valuation Adj A/C
G/L Account
190140
Company code
Click on create
Go to type/description Tab
Account group
LIAB Liabilities
Select balance sheet account

Short text
Valuation Adj A/C
G/L Acct Long Text
Valuation Adjustment account

Sort key
001 (Posting date)
Field status group
G001
Save
a. Loan from BOA A/C
G/L Account
190900
Company code
Click on create
71
RADIANT
Go to type/description Tab
Account group
LIAB Liabilities

Short text
Loan from BOA A/C
G/L Acct Long Text
Loan from Bank of America account

Account Currency
USD

Sort key
001 (Posting date)
Field status group
G001
Save
6. Assign G/L Accounts

Ledger Accounting (New)- Periodic Processing- Valuate- Foreign Currency
Valuation- Prepare Automatic Postings for Foreign Currency Valuation
(Tcode: OBA1)
Execute
Double click on Exchange Rate Dif.: Open Items/GL Acct KDF
Chart of accounts
Enter
G/L Account
190900 (Loan from BOA A/C)
Loss
400090 (Exchange Loss A/C)

72
RADIANT
Gain
300090 (Exchange Gain A/C)
Val.Loss 1
400095 (Valuation Loss A/C)
Val.Gain 1
300095 (Valuation Gain A/C)
Bal.sheet adj. 1
190140 (Valuation adj A/C)
Save and enter
7. Maintain translation rates

Path: Accounting- Financial Accounting- General Ledger- EnvironmentCurrent Settings- S_BCE_68000174 - Enter Translation Rates (Tcode:
S_BCE_68000174)
ExRt
Valid from
From
Dir.Quot.
To
USD
45
INR
8. Loan Taken from BOA

Company code
Enter
Document date
G/L acct
D/C
Amount in doc. Curr
Value date
290100 (Bank A/C)
S Debit
25000
11.10.2011
190900 (BOA A/C)
H Credit
25000
Post (Ctrl+S)
73
RADIANT
Go to Menu bar
Document Display
We can see entry
9. Foreign currency valuation

Path: Accounting- Financial Accounting- General Ledger- Periodic ProcessingClosing- Valuate- FAGL_FC_VAL - Foreign Currency Valuation (New) (Tcode:
FAGL_FC_VAL)
Company code
Valuation key date
Valuation area
Go to Posting Tab
Batch input session name
Go to open items Tab
Select Valuate G/L Accounts open items
G/L Account
190900 (Loan from BOA A/C)
Execute (F8)
Go to menu bar
System- Services- Batch input- sessions
Select Session
Click on Process (F8)
Select extended log
Enter
Click on exit batch input (F12)
74
RADIANT
10.Document display (Tcode: FB03)
Intercompany transactions
1. Creation General ledger master record in two company codes
(Tcode: FS00)
G/L Account
190101
Company code
Click on create
Goto type/description tab
Account group
LIAB Liabilities

Short text
G/L Account Long Text
Go to Control data tab
Sort key
001 (Posting date)
Field status group
G001
Save
G/L Account
190101
Company code
Click on create
Goto type/description tab
Account group
LIAB Liabilities
75
RADIANT
Short text
Go to Control data tab
Sort key
001 (Posting date)
Goto create/bank/interest tab

Field status group
G001
Save
2. Prepare Cross-Company Code Transactions

Ledger Accounting (New)- Business Transactions- Prepare Cross-Company
Code Transactions (Tcode: OBYA)
Execute
Company code 1
Company code 2
Enter
Posted in
1001
Cleared against
2601
Debit posting
40 (Debit)
key
Account debit
Credit posting
50 (Credit)
key
190101
Account credit
190101
Posted in
Cleared against
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Debit posting
40 (Debit)
key
Account debit
Credit posting
50 (Credit)
key
190101
Account credit
190101
3. Intercompany Posting
Company code
Enter
Document date
G/L acct
D/C
Amount in doc. Curr
290100
S Debit
25000
290100
H Credit
25000
Company Code
Post (Ctrl+S)
Go to Menu bar
Document Display
We can see entry
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Accounts payables
Accounts payable module streamlines Procure To Pay (P2P) process
while providing financial control and information. It supports booking of
invoices, matching invoices against purchase orders and approval of invoices.
It facilitates recording of debit/credit memos as well as payments. It helps
monitor supplier invoices and creates supplier balance overviews.
This component will deal with vendors, Terms and conditions, Invoices,
outgoing payments, Advance to vendors, Etc. Vendors are subsidiary ledgers.
AP component integrates with General ledger component.
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Purpose of Accounts Payables:
The Accounts payable application component records and administers
accounting data for all vendors. It is also an integral part of the purchasing
system. Deliveries and invoices are managed according to vendors. The
system automatically makes postings in response to the operative
transactions.
Features of Accounts Payables:
Payables are paid with the automatic and manual payment program
Postings made in accounts payables are simultaneously recorded in the

general ledger where different G/L Accounts are updated based on the
transaction involved. Ex: Payables and advances to vendors
Balance confirmations, account statements, and other forms of reports

to suit your requirement in business correspondence with vendors
Business Process:
1. Vendor invoice verification
Vendor invoices will be processed based on the invoices received from the
vendors. In invoice verification, vendor invoices are compared with the
purchase order and the goods receipt and are checked for the price and
quantity
When an invoice is entered with reference to a purchase order, the

system suggests data from the purchase order and the goods receipts
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for the purchase order. Ex: Vendor, Material, Quantity still to be
invoiced, Terms of payment and so on
The posting of the invoice completes the invoice verification process.

The system updates the purchase order history and financial
accounting initiates payment for the open invoice items. Invoice
verification creates a link between materials management and
accounting document
2. Vendor Down Payments (Advance to vendors)

Advance payments will be made according to the terms of payments with the
vendor. The advance payments made to the vendor will be tracked as distinct
from the normal payments made to the vendor. The posting for down
payments will be carried out to a G/L account other than the standard
general ledger account for the vendor called as Special G/L Account
3. Clearing of vendor invoice and advance

The concept of authorizing the document entry can be achieved by the
standard SAP functionality creating and authorizing the payment request.
Payment request will be created by one person and authorized by another
person to keep the control.
4. Vendor payments
By using the SAP standard functionality all the cheque payments can be
managed. The typical procedure under SAP with respect to cheque will be,
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Defining Cheque lots for each and every house bank
Entering vendor invoice
Entering the vendor payment by clearing the open item created by

invoice
Attach cheque to the payment document number generated
Check the cheque register to see the cheque updating
Vendor payments can be manual or automatic. The general aspects related to

vendor payment are,
Terms of payment
Method/Mode of payment
Manual payment
Automatic payment
Method/Mode of payment:
The payment methods used in SAP system are as follows,
C= Cheque
E= ECS (Electronic Clearing System)
T= Bank Transfer
A= Cash
D= Demand Draft/Pay Order (needs to be created in SAP system)
Manual Payments:
Manual payments are those payments, where the user selects vendor and
invoices to be paid. This selection can be used for cheque printing or other
methods of payment (like instruction to bank). Usually this procedure is
preferred where the numbers of selection/payments are less
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Automatic Payments:
Automatic payments are configured to make vendor payments based on terms
of payments. The due date wise/vendor invoice wise payment proposal will be
generated and this proposal can be edited to make the selective payments.
After the payment list has been finalized, the payment run will be executed
and accounting entry will be posted automatically. Payment advice and
cheque will be printed through system
1. Define Account Groups
Definition: Account group means list of vendors will be segregated into
different account groups. For ex: Domestic vendors and foreign vendors or
South vendors, North Vendors, East Vendors and West vendors etc. It controls
fields in master record and number range intervals.
Path: SPRO- SAP Reference IMG- Financial Accounting(New)- Accounts
Receivable and Accounts Payable- Vendor Accounts- Master DataPreparations for Creating Vendor Master Data- Define Account Groups with
Screen Layout (Vendors) (Tcode:OBD3)
Execute
Account Group
Name
Dom. Vendors
Save and enter

Note: Data in vendor master record controls how transaction data is posted
and processed for a vendor. The vendor master record also contains all the
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data you require to do business with your vendors. Vendor Master Record will
be segregated into three segments
a. General data
b. Company code data
c. Purchasing data
a. General data
This is data that applies to every company code and every purchasing
organization in your company. The general area includes, for example,
the vendors name, address, language, and telephone number.
b. Company code data
This is data that is specific to an individual company code. Company
code data includes, for example, the reconciliation account number and
payment terms.
c. Purchasing organization data
This is data relevant to the purchasing organization of your company.
For example, requests for quotations, purchase orders, and invoice
verifications are stored in this section. You need the Materials
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Management (MM) application component in order to enter this data
and print purchase orders.
2. Create Number Ranges for Vendor Accounts
Definition: For every vendor we need to allocate one unique number. These
number ranges are assigned account group. Vendor number ranges are client
level. For ex: Client 800
Path: Same path (Tcode: XKN1)
Execute
Click on Change interval
Click on Insert interval (shift+F1)
No
From Number
To Number
Enter
Save and enter
3. Assign Number Ranges to Vendor Account Groups
Path: same path (Tcode: OBAS)
Execute
Account group
Enter
Number range
Save and enter
Note: One number range can be assigned to more than one account group.
Other wise for every account group, we can assign one number range
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4. Define Tolerances (Vendors)
In this step, you specify the tolerances for vendors. These tolerances are used
for dealing with differences in payment and residual items which can occur
during payment settlement. Specify the tolerances under one or more
tolerance groups. Allocate a tolerance group to each vendor via the master
record. For each tolerance group, specify the following:
Tolerances up to which differences in payment are posted

automatically to expense or revenue accounts when clearing open items
The handling of the terms of payment for residual items, if they are to
be posted during clearing
Path: SPRO- SAP Reference IMG- Financial Accounting(New)- Accounts

Receivable and Accounts Payable- Business Transactions- Outgoing
Payments- Manual Outgoing Payments- Define Tolerances (Vendors)
(Tcode:OBA3)
Execute
Company code
Save and enter
Note:
Grace Days due date, Number of days by which the payment deadlines may be
exceeded when manual payments are made. In the payment entry facilities,
the grace days are added to the payment deadlines. This means that the
system will accept cash discount deductions and net payments even after the
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original deadline. If the days in arrears are displayed during open item
processing, the system reduces them by the number of grace days.
Cash Discount Terms Displayed, during payment settlement, the items are
displayed with the cash discount terms specified here.
Arrears Base Date, from arrears base date system will calculate terms of
payments.
Permitted payment difference for automatic write-off (function code AD),
Payment differences to our advantage are permitted up to the amount
specified here. The local currency is INR. In the field Revenue you have
entered 30 INR and in the field Percent, 1. For incoming payments of up to
3000 INR, you accept an overpayment up to a maximum of 1 percent. This
means that depending on the amount of the incoming payment, amounts
from 0 to a maximum of 30 INR are tolerated. For incoming payments over
3000 INR, you accept an overpayment up to a maximum of 30 INR.
Residual Items, residual means remaining amount (Payment difference).

System will create new line item for remaining amount and clear entire
invoice
a. Payment term from invoice, Indicator that the terms of payment are to be
transferred from the original item for residual items. In this case, the amount
qualifying for cash discount is set in such a way that the relationship between
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the amount qualifying for cash discount and the line item amount of the
original item is also given in the residual item.
b. Fixed payment term, terms of payment key which is to be transferred to the
line item when posting residual items. You only need to specify terms of
payment key here if the terms are not to be transferred from the original
document
5. Maintain Number ranges 19, 15, 17 for KR, KZ, KA document
types respectively (KR: Vendor Invoice, KZ: Vendor payment,
KA: Vendor Document)
Accounting Global Settings (New) - Document- Document Number RangesDocuments in Entry View- Define Document Number Ranges for Entry View
(Tcode: FBN1)
Execute
Company Code
No
19
Year
From number
1900000000
To Number
1999999999
Enter
No
15
Year
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From number
1500000000
To Number
1599999999
Enter
No
17
Year
From number
1700000000
To Number
1799999999
Enter
Save and enter
6. Create Sundry Creditors A/C (Tcode: FS00)
G/L Account
190100
Company Code
Click on create
Account Group
LIAB Liabilities

Short Text
Sundry Creditors A/C
G/L Acct Long Text
Sundry Creditors Account

Recon.account for Acct type
K Vendors

Sort Key
012 (Vendor Number)
Go to Create/Bank/Interest tab
Field Status Group
G067
Save (Ctrl+S)
Note:
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Recon. Account for acct type: An entry in this field characterizes the G/L
account as a reconciliation account. The reconciliation account ensures the
integration of a sub ledger account into the general ledger.
Ex: G/L account 190100 is defined as a reconciliation account. In the vendor
account 4711, the G/L account 190100 is determined as a reconciliation
account. In this way, all postings to vendor account 4711 are also posted
automatically to the G/L account 190100. The G/L account itself is not
designed for direct posting. In this way, reconciliation between sub ledger and
general ledger is always guaranteed.
7. Create Vendor Master Record

Definition: Business transactions are posted to accounts and managed using
those accounts. You must create a master record for each account that you
require. The master record controls how business transactions are recorded
and processed by the system
Specifications you make in master records are used:
As default values when you post items to the account. For example, the
terms of payment you specify in the master record are defaulted for
document entry.
For processing business transactions. For instance, bank details and

the payment methods (check or bank transfer, for example) are
required for automatic payments.
For working with master records. You can prevent certain users from
accessing an account by setting up authorization groups.
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Path: Accounting - Financial Accounting - Accounts Payable - Master Records
- FK01 - Create (Tcode: FK01)
Company Code
Account Group
Enter
Title
Company
Name
Search Term
Street
House number
Postal code
City
Country
IN (India)
Enter, enter and enter

Recon.account
190100
Sort Key
012
Cash mgmnt group
A1
Enter
Payt terms
Save
8. Create Service G/L Master Record (Tcode: FS00)

G/L Account
400100
Company Code
Click on create
Go to Type/Descripition Tab
Account Group
EXPN Expense
Select P&L Statement acct

Short Text
Service A/C
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G/L Acct Long Text
Service Account

Sort Key
001
Field status group
G001
Save
9. Define Terms of payments
Definition: In the step Maintain terms of payment, you can define rules with
which the system can determine the required terms of payment
automatically. The rules are stored under a four-character key. You assign the
terms of payment specified to the vendors in the master record via the key.
The key and the terms determined with it are proposed when entering a
document to the vendor account
Path: SPRO- SAP Reference IMG- Financial Accounting (New)- Accounts
Receivable and Accounts Payable- Business Transactions- Incoming
Invoices/Credit Memos- Maintain Terms of Payment (Tcode: OBB8)
Execute
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Payt Terms
Own Explanation
: Terms of payment for ______
Term
Percentage
No. of days
10
20
30
Day Limit:
Day of the month up until which the corresponding terms are valid.
Ex:
The following terms of payment require you to enter a day limit:
Documents with an invoice date on or before the 15th of the month are
payable on the last day of the next month
Documents with an invoice date after the 15th of the month are
payable on the 15th of the month after the next month.
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Account type:
You can use the same key for the terms of payment for both customers and
vendors who have the same payment terms. SAP recommends, however, that
you use different terms of payment keys for customers and vendors and limit
the permitted account type correspondingly within the terms of payment.
This, for example, then has an advantage if the sales department of your
company changes a payment term for a customer. You can then adapt the
accompanying customer terms of payment key without vendors being affected
by the same terms of payment.
Baseline date calculation section:

Baseline date will be useful for calculation of terms of payment.
Fixed Date: Calendar day with which the system overwrites the day of
the baseline date for payment of the line item.
Additional months: Number of months which the system adds to the
calendar month of the baseline date for payment.
Pmnt block/Pmnt method default section:

Block Key: Default value for the payment blocking key. By using block
key, we can stop payment against that invoice
Payment Method: The payment method determines how payments are
to be made, e.g. by check, bank transfer or bill of exchange.
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1) Define Terms of Payment for Installment Payments
Definition: In this step you can determine whether an invoice amount is to be
divided into partial amounts with different due dates. For these terms of
holdback/retainage payment, you must determine the amount of the
holdback/retainage in percent and the terms of payment for each
holdback/retainage payment. If you then post an invoice with terms of
holdback/retainage payment, the system generates the corresponding number
of line items due to your specifications for the holdback/retainage.
a. Define Terms of Payment for each Installment Payments
Receivable and Accounts Payable- Business Transactions- Incoming
Invoices/Credit Memos- Maintain Terms of Payment (Tcode: OBB8)
Execute
Payt Terms
Own Explanation
Term
Percentage
No. of days
10
20
30

Payt Terms
Own Explanation
Select Installment Payment
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b. Define Terms of Payment for Installment Payments
Path: Same path (Tcode: OBB9)
Execute
Terms of paymen
Inst
Percent
50.000
25.000
25.000
Pmnt term

Note: Terms of payment key will be assigned in vendor/customer master
records or transactions
Vendor Invoice
Path: Accounting - Financial Accounting - Accounts Payable - Document
Entry - FB60 Invoice (Tcode: FB60)
Company code
Enter
Vendor
Invoice Date
Amount
G/L Acct
D/C
Amount in doc. Curr
400100
S Debit
Post (Ctrl+S)
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Go to Menu bar
Document Display
We can see document
Notes to Vendor invoice:
Payment Tab:
Base line date: During document entry for open item accounts, the date may
be defaulted. For this, terms of payment key must have been specified in the
customer's/vendor's master record for which a default value is requested in
the document. The proposed date can be overwritten.
If the cash discount rates (and days) have not been entered, the baseline date
for payment is the same as the due date.
Discount: This is absolute cash discount agreed against this invoice
Discount Base: Part of the invoiced amount for which cash discount is
granted. For Ex: Invoice amount 35000 and Discount base amount 30000.
System will calculate terms payments on discount base amount (30000).
Fixed: the first or second cash discount term can be taken advantage of
irrespective of whether the corresponding period has elapsed or not. We can
prevent lost cash discounts with this indicator
Payment Method: Payment method with which this item is to be paid. Ex:
Cheque Method, Bank Transfer etc.
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If you enter a payment method, then only this payment method can be used in
automatic payment transactions. If you do not enter a payment method, then
one of the payment methods which were allowed in the master record is
selected in the payment program according to specified rules.
For document entry or document changes, you only enter a payment method
if you want to switch off the automatic payment method selection of the
payment program.
Payment Block: By using payment block, we can stop payment against this
invoice
Invoice Reference: For line items which are related to another line item, this
field contains the number of the partner document. In the standard system
the field is used for:
Credit memos which refer to a particular invoice item
Subsequent invoices for an invoice item
Partial payments for an invoice item
Partial clearings of down payments.
Vendor Line item report

Path: Accounting - Financial Accounting - Accounts Payable - Account FBL1N - Display/Change Line Items (Tcode: FBL1N)
Vendor Account
Company Code
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Select open items
Execute (F8)
We can see list of pending invoices
Outgoing payments
By using the standard SAP functionality all the cheque/cash payments can be
managed. Vendor payments can be manual or automatic
1. Standard Payment
Definition: Standard payment means full payment against invoice net (after
deducting cash discounts)
Entry - Outgoing Payment - F-53 - Post (Tcode: F-53)
Document Date
Type
Posting Date
Bank Data Section
Period
Account
KZ
Company Code
Currency/Rate
290100 (Bank A/C)
Amount
Open Item Selection Section
Account
Enter
Note: Select Invoice against which invoice you are making payment, Deselect
Remaining invoices. Select means Blue color and Deselect means block color.
Note: Amount entered and Assigned amount should be same
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2. Vendor Line item report
Vendor Account
Company Code
Select Cleared Items
Execute (F8)
We can see list of cleared invoices
3. Partial payments
Partial payment means part of the invoice payment. For ex:
Invoice amount 50000
Outgoing payment 10000
Document Date
Type
Posting Date
Bank Data Section
Period
KZ
Company Code
Currency/Rate
Account
290100 (Bank A/C)
Amount
10000
Account
Enter
Go to partial payment Tab
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Note: Select Invoice against which invoice you are making partial payment,
Deselect Remaining invoices. Select means Blue color and Deselect means
block color.
Against invoice, enter payment amount (How much amount you are making
partial payment)
Go to Menu bar
Document Simulate
Post (Ctrl+S)
4. Vendor Line item report
Vendor Account
Company Code
Select Open Items
Execute (F8)
Note: System will show you invoice amount and partial payment as open
items until entire invoice cleared
5. Residual items
Definition: In Residual items, system will re determine terms of payments.
Document Date
Type
Posting Date
Period
KZ
Company Code
Currency/Rate
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Bank Data Section
Account
290100 (Bank A/C)
Amount
10000
Account
Enter
Go to Residual Items Tab
Note: Select Invoice against which invoice you are making residual payment,
Deselect Remaining invoices. Select means Blue color and Deselect means
block color.
Against invoice, enter remaining payment amount (put after amount -). Go to
Go to Menu bar
Document Simulate
Double click on Blue Color line item
Days/percent
Text
Being Residual items
One time go back

Post (Ctrl+S)
Automation of Bank Charges and Cash discount
1. Creation of Bank Charges G/L Account (Tcode: FS00)
G/L Account
400020
Company Code
Click on create
Account Group
EXPN Expenses

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Short Text
Bank Charges A/C
G/L Acct Long Text
Bank Charges Account

Sort Key
001
Go to Create/bank/Interest Tab
Field status group
G001
Save
2. Creation of Cash Discount Taken G/L Account (Tcode: FS00)
G/L Account
300010
Company Code
Click on create
Account Group
INCO Incomes

Short Text
Cash Dis.Taken A/C
G/L Acct Long Text
Cash Discount Taken Account

Sort Key
001
Field status group
G001
Save
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3. Creation Accounts for Cash Discount Taken
Payments- Outgoing Payments Global Settings- Define Accounts for Cash
Discount Taken
(Tcode: OBXU)
Execute
Chart of Accounts
Enter
Save
Account
300010
Save and enter

Note: Through SKE transaction system will post cash discounts automatically
by account 300010
4. Define Accounts for Bank Charges (Vendors)
Path: Same path (Tcode: OBXK)
Execute
Double click on Bank Charges BSP
Chart of Accounts
Enter
Account
400020
Save and enter

Note: Through BSP transaction system will post bank charges automatically
by account 400020
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5. Outgoing payment to vendor with bank charges and cash
discount (Tcode: F-53)
Scenario:
Invoice amount
35000
Cash discount
500
Bank Charges
100
Entry:
Vendor A/C
Bank Charges
Dr
35000
100
To Bank A/C
34600
To Discount
500
Document Date
Type
Posting Date
Bank Data Section
Period
Account
Cr
KZ
Company Code
Currency/Rate
290100 (Bank A/C)
Amount
Bank Charges
Account
Enter
Go to Standard Tab
Cash discount
Against invoice, enter Cash discount amount.
Goto Menu bar
Document Simulate
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Post (Ctrl+S)
Down payments (Advance To vendors)
1. Create Advance to Vendor G/L Account (Tcode: FS00)

G/L Account
290200
Company Cod
Click on create
Account Group
ASST Assets

Short Text
Adv. to Vendors A/C
G/L Acct Long Text
Advance to Vendors Account

Recon. account for acct type
K Vendors
Select Line item Display

Sort Key
012
Field Status Group
G067
Save
2. Assign Adv. to Vendor Account

Receivable and Accounts Payable- Business Transactions- Down Payment
Made- Define Alternative Reconciliation Account for Down Payments (Tcode:
OBYR)
Execute
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Double click on
K
Dwn pmt
Down payment on current assets
Chart of Accounts
Enter
Recon.acct
190100 (Dom. Vendors A/C)
Special G/L Account
290200 (Advance to Vendors A/C)
Save and enter

Note: Reconciliation account is assigned in vendor master records. Against
reconciliation account, we assign advance to vendors account. When ever we
give advance to vendors, system automatically posted to advance to vendors
account
Scenario 1
Advance to Vendor
: Rs 100000
Service
: Rs 100000
1. Advance to Vendor
Entry - Down Payment - F-48 - Down Payment (Tcode:F-48)
Document Date
Type
Posting Date
Vendor Section
Period
KZ
Company Code
Currency/Rate
Account
Special G/L Ind.
Bank Section
Account
290100 (Bank A/C)
Amount
100000
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Enter
Amount
Go to Menu bar
Document - simulate
Save
2. Vendor line item Report (Tcode: FBL1N)

Vendor
Company code
Select open items
Select Special G/L Transactions
Execute (F8)
3. Service Invoice (Tcode: FB60)

Company code
Enter
Vendor
Invoice date
Amount
100000
G/L Acct
D/C
Amount in doc. Curr
400100
S Debit
100000
Post (Ctrl+S)

Vendor
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Company code
Select open items
Select normal items
Select Special G/L transactions
Execute
5. Clearing advance against Invoice

Path: Accounting- Financial Accounting- Accounts Payable- Account- F-44
Clear (Tcode: F-44)
Account
Company code
Special G/L ind.
Select Normal OI
Select invoice and advance (Against which invoice you want to settle which
advance)
Observe Amount entered and Assigned should be Zero
Go to Menu bar
Document Simulate
Post (Ctrl+S)

Vendor
Company code
Select normal items
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Execute
Go to Menu bar
Environment Clearing transactions
We can see invoices settled against advances
Scenario 2
Advance to Vendor
: Rs 100000
Invoice
: Rs 50000
1. Advance to vendor (Tcode:F-48): Rs100000

Entry - Down Payment - F-48 - Down Payment (Tcode: F-48)
Document Date
Type
Posting Date
Vendor Section
Period
KZ
Company Code
Currency/Rate
Account
Special G/L Ind.
Bank Section
Account
290100 (Bank A/C)
Amount
100000
Enter
Amount
Go to Menu bar
Document - simulate
Save
2. Invoice (Tcode: FB60): Rs50000
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Company code
Enter
Vendor
Invoice date
Amount
50000
G/L Acct
D/C
Amount in doc. Curr
400100
S Debit
50000
Post (Ctrl+S)
See Report (Tcode: FBL1N)
3. Transfer of Advance
Entry - Down Payment - F-54 - Clearing (Tcode: F-54)
Document Date
Type
Posting Date
Vendor Section
Period
KZ
Company Code
Currency/Rate
Account
Keep blank invoice Field
Text
Being Transfer posting
Enter
Transfer posting
50000
Save
4. Settle transfer Advance against Invoice (Tcode: F-44)

Path: Accounting- Financial Accounting- Accounts Payable- Account- F-44
Clear (Tcode: F-44)
Account
116
RADIANT
Company code
Select Normal OI
Select invoice and Transfer advance (Against which invoice you want to settle
which advance)
Observe Amount entered and Assigned should be Zero
Go to Menu bar
Document Simulate
Post (Ctrl+S)
Scenario 3
Advance To Vendor : Rs 100000
Invoice
: Rs 150000
1. Advance to Vendor (Tcode: F-48): Rs100000

Document Date
Type
Posting Date
Period
KZ
Company Code
Currency/Rate
Account
Special G/L Ind.
Account
290100 (Bank A/C)
Amount
100000
Enter
Amount
Go to Menu bar
Document - simulate
117
RADIANT
Save
2. Invoice (Tcode: FB60): Rs50000

Company code
Enter
Vendor
Invoice date
Amount
150000
G/L Acct
D/C
Amount in doc. Curr
400100
S Debit
150000
Post (Ctrl+S)
3. Transfer posting (Tcode: F-54): Rs100000

Enter header data (Type KA)
Account
Keep blank invoice Field
Text
Being Transfer posting
Enter
Transfer posting
100000
Save
4. Outgoing payment (Tcode: F-53): Rs 50000
118
RADIANT
Document Date
12.10.2011
Posting Date
12.10.2011
Bank Data Section
Type
KZ
Company Code
4301
Period
Currency/Rate
INR
Account
290100 (Bank A/C)
Amount
50000
Account
Enter
Note: Select Invoice and transferred advance against which invoice you want
to settle transfer advance and outgoing payment (50000), Deselect Remaining
invoices. Select means Blue color and Deselect means block color.
Go to menu bar
Document simulate
Post (Ctrl+S)
Entries for Accounts Payables Advance Scenarios

Scenario 1
Advance
100000
Invoice
100000
1 F-48
Advance to Vendor
Advance to Vendor A/C
Dr
Cr
100000
To Bank A/C
2 FB60
Service A/C
To Vendor A/C
100000
Invoice
100000
100000
119
RADIANT
Settlement of Advance against
3 F-44
invoice
Vendor A/C
100000
To Advance to Vendor A/C
100000
Scenario 2
Advance
100000
Invoice
50000
1 F-48
Advance to Vendor
100000
To Bank A/C
2 FB60
100000
Invoice
Service A/C
50000
To Vendor A/C
3 F-54
50000
Transfer posting of Advance
Vendor A/C
50000
50000
Clearing of transfer advance against

4 F-44
invoice
No Entry
Scenario 3
Advance
100000
Invoice
150000
1 F-48
Advance to Vendor
100000
To Bank A/C
2 FB60
100000
Invoice
Service A/C
150000
To Vendor A/C
3 F-54
150000
Transfer posting of Advance
120
RADIANT
Vendor A/C
100000

4 F-53
100000
Outgoing payment
Vendor A/C
50000
To Bank A/C
50000
Credit memo to vendor:

Definition: Credit memo is issued to vendor for service defects or material
return (Purchase returns)
Path: Accounting- Financial Accounting- Accounts Payable- Document EntryFB65 - Credit Memo (Tcode: FB65)
Vendor
Document date
Amount
Go to Payment Tab
Invoice Reference
G/L Acct
D/C
Amount in doc. Curr
400100
H Credit
Post (Ctrl+S)
Entry:
Vendor A/C
To Service A/C
Down Payment Request

Definition: The Concept of authorizing the document entry can be achieved by
the standard SAP functionality for creating and authorizing the payment
121
RADIANT
request. Payment request will be created by one person and authorized by
another person to keep control
1. Assign G/L Account for down payment request
Receivable and Accounts Payable- Business Transactions- Down Payment
Made- Define Alternative Reconciliation Account for Down Payments
(Tcode: OBYR)
Execute
Double click on K
Chart of account
Pmt req
Down payment request
Enter
Recon. Acct
Special G/L account
190100 (Dom. Vendors A/C)
290200 (Advance to Vendors A/C)
2. Enter Down Payment request

Path: Accounting- Financial Accounting- Accounts Payable- Document EntryDown Payment- F-47 Request (Tcode: F-47)
Document Date
Type
Posting Date
Period
KA
Company Code
Currency/Rate
Account
4000000 (Vendor Number)
Trg.sp.G/L Ind.
Enter
Amount
100000
Due on
Post (Ctrl+S)
122
RADIANT
Down Payment Request number:
3. Vendor Line Item Report (Tcode: FBL1N)

Vendor
Company code
Select Open items
Select Noted Items
Execute (F8)
4. Payment against down payment request

Document Date
Type
Posting Date
Vendor Section
Period
KZ
Company Code
Currency/Rate
Account
Special G/L Ind
Bank Section
Account
290100 (Bank A/C)
Amount
100000
Click on Request (F6)

Select Request number against which request you are sending advance to
vendor
Click on Create Down Payment (Shift+F1)
Post (Ctrl+S)

123
RADIANT
Vendor
Company code
Select Noted Items
Execute (F8)
Screen Layout per company code (Vendors)

Account Group controls fields in the vendor master record. Account groups
are client level. Any company code can use these account groups with in the
client. But we can maintain fields at company code level also
1. Define Screen layout per company code (Vendors)

Receivable and Accounts Payable- Vendor Accounts- Master DataPreparations for Creating Vendor Master Data- Define Screen Layout per
Company Code (Vendors) (Tcode: OB24)
Execute
Company code
Enter
Select Company code
Click on Edit Field Status (F2)
Double click on Account management
Select Head Office Field as Suppress
Save (Ctrl+S)
124
RADIANT
2. Create Vendor Master Record (Tcode: FK01)

System will not show you head office field while creating vendor master
record in your company code
Screen Layout per Activity (Vendors)

Activities in vendor master records are creation, change and display vendor
master records. For each activity, we can maintain field controls (Suppress,
Required, Optional and Display). For ex: system should not allow changing
some critical fields even we are in change mode
1. Define Screen Layout per Activity (Vendors)
Receivable and Accounts Payable- Vendor Accounts- Master DataPreparations for Creating Vendor Master Data- Define Screen Layout per
Activity (Vendors) (Tcode: OB23)
Execute
Double click on Change Vendor (Accounting)
Double click on Company code data
Select Reconciliation account as display mode
2. Change Vendor Master Record (Tcode: FK02)

Vendor
Company Code
125
RADIANT
Company code data section
Select Accounting Info
Enter
Observe reconciliation account as display mode. We can not edit reconciliation
account
Head Office Vs Branch Office

Scenario: Wipro is our vendor. Wipro Company has some branches. Branches
and head office will provide service to us but we make payment to head office
Wipro Head Office
Bangalore
Wipro Branch Office

Hyderabad
Wipro Branch Office

Chennai
Wipro Branch Office

Delhi
1. Create two vendor master records

Company Code
Account Group
Enter
Title
Company
Name
Search Term
Street
House number
126
RADIANT
Postal code
City
Country
IN

Recon.account
190100
Sort Key
012
Cash mgmnt group
A1
Enter
Payt terms
0001 (Payable Immediately Due Net)
Save (Ctrl+S)
Vendor Head office number
Company Code
Account Group
Enter
Title
Company
Name
Search Term
Street
House number
Postal code
City
Country
IN

Recon.account
190100
Head Office
4300005
Sort Key
012
Cash mgmnt group
A1
Enter
Payt terms
Save (Ctrl+S)
127
RADIANT
Vendor Branch Office number
2. Postings in Branch (Tcode: FB60)

Company code
Enter
Vendor
Invoice Date
Amount
Enter
G/L Acct
D/C
Amount in doc. Curr
400100
S Debit
Post (Ctrl+S)

Vendor
Company code
Select Open items
Execute (F8)
Enter
4. Outgoing payment for Head Office (Tcode: F-53)

Document Date
Type
Posting Date
Bank Data Section
Period
KZ
Company Code
Currency/Rate
Account
290100 (Bank A/C)
Amount
25000
128
RADIANT
Account
Enter
Go to Menu bar
Document simulate
Post (Ctrl+S)
Inter Company Transactions

1. Vendor invoice posting
Company code
Enter
Vendor
Invoice Date
Amount
G/L Acct
D/C
Amount in doc.
Company Code
Curr
400100
S Debit
Post (Ctrl+S)
Go to Menu bar
Document Display
129
RADIANT
We can see document
2. Outgoing payment
Document Date
Type
Posting Date
Bank Data Section
Period
Account
KZ
Company Code
Currency/Rate
290100 (Bank A/C)
Amount
Account
Enter

G/L Account
Company code
Select open items
Execute (F8)
4. Intercompany clearing
a. Incoming payment
130
RADIANT
Path: Accounting- Financial Accounting- General Ledger- Posting- F-06 Incoming Payments (Tcode: F-06)
Document Date
Type
Posting Date
Period
Account
SA
Company Code
Currency/Rate
290100 (Bank A/C)
Amount
Account
Enter
Go to Menu bar
Document simulate
Save
b. Report (Tcode: FBL3N)
G/L Account
Company code
Execute (F8)
c. Outgoing payment
Document Date
Type
Posting Date
Period
Account
SA
Company Code
Currency/Rate
290100 (Bank A/C)
Amount
Account
Enter
Go to Menu bar
Document simulate
131
RADIANT
Save
Notes
132
RADIANT
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RADIANT
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RADIANT
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RADIANT
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RADIANT
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137
RADIANT
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Accounts Receivables:
138
RADIANT
AR deals with customers, terms and conditions with customers, customer
invoice, customer incoming payments, advance from customers and item
interest calculation and dunning (remainder letters)
Features of Accounts receivable component:
1. Serves as a complete record of business transactions with customers
2. Accounting of receipts manually and also automatic clearing of
payments.
3. When drawing up financial statements, the items in foreign currency
are revalued
4. The credit memo can be entered in any of the currency, for which the
exchange rates are available. The credit memo details are stored in the
entered currency but the ledgers are posted in the local currency
(Company code currency)
5. Simultaneous posting to appropriate general ledger accounts, Dunning
(Remainder letters), balance confirmation etc.
6. Range of tools that you can use to monitor open items, such as account
analysis, due date list etc
Business Process
1. Customer down payments (Advance from customers)
SAP gives a facility to work with customer down payments. If the customer
pays by check/Demand draft as a down payment, it can be captured in a
separate G/L Account (Advance from customer account) and can be adjusted
against invoice.
139
RADIANT
2. Customer incoming payment
a. This function allows the AR user to record receipts from
customers in the system and adjusts them against invoices and
debit memos.
b. In the case of receipts received against invoices, the user can
enter the invoices to be adjusted. User can record the receipt as
an on account receipt, and link to one or more invoices later
invoices, advances and debit memos can be settled to the extent
of the outstanding amount
c. Invoices, advances and debit memos can be partially settled.
d. In case the receipt currency is not the local currency, the same is
converted into local currency (Company code currency) for
accounting purposes. The rates as on the value date will be used
for conversion. However, the receipt details are stored in the
entered currency; the balances are stored both in the document
currency and also in the ledger currency
e. Receipt number is generated and the user can print the receipt.
This can be sent across to the customer, as an acknowledgement.
3. Clearing of invoices and advances
a. Account clearing process is used to clear one or more open line
items with in one account. On clearing open items, system will
create a clearing document. Ex: customer can be cleared against
vendor invoice posting). Clearing process may be manual or
automatic.
140
RADIANT
4. Accounting of Debit/Credit Memos
a. The debit memos are processed for bank charges, sharing of cost
for common expenditures.
b. The credit memos are processed for the price differences, wrong
billing, excess billing in terms of prices, whenever there is a
retrospective pricing effects
5. Sales Realization Provisions
a. Each regional office is doing this provisional entry activity at the
end of the month
b. They calculate the provisional value of the Selling and
distribution expenses, primary freight and secondary freight.
6. Correspondence with customer
The Account statement and balance confirmations can be sent to customers
periodically.
Reminder notice can be sent to all customers whose payments are overdue.
This is possible by using the SAP standard functionality.
1. Define Account Groups with Screen Layout (Customers)

Definition: Account group means list of customers will be segregated into
different account groups. For ex: Domestic customers and foreign
customers or South customers, North customers, East Customers and
West Customers etc. It controls fields in master record and number range
intervals
Path: SPRO- Financial Accounting- Accounts Receivable and Accounts
141
RADIANT
Payable- Customer Accounts- Master Data- Preparations for Creating
Customer Master Data- Define Account Groups with Screen Layout
(Customers) (Tcode: OBD2)
Execute
Account Group
Name
Domestic Customers
Save and enter
2. Create Number Ranges for Customer Accounts

Path: Same path (Tcode: XDN1)
Execute
No
From number
To Number
Enter
Save and enter
3. Assign Number Ranges to Customer Account Groups

Path: Same path (Tcode: OBAR)
Execute
Account Group
Enter
142
RADIANT
Number range
Save and enter
4. Define Tolerances (Customers)

Receivable
and
Accounts
Payable-
Business
Transactions-
Incoming
Payments- Manual Incoming Payments- Define Tolerances (Customers)

Company code
5. Create sundry debtors (Tcode:FS00)

G/L Account
290300
Company Code
Click on create
Account Group
ASST Assets
Select balance sheet Account

Short Text
Sundry Debtors A/C
G/L Acct Long Text
Sundry Debtors A/C

Recon.Acct for Account type
D Customers

Sort Key
031
Field status Group
G067
Save
143
RADIANT
6. Creation of customer master Record

Path: Accounting - Financial Accounting - Accounts Receivable Master
Records - FD01 - Create (Tcode: FD01)
Account Group
Company Code
Enter
Title
Name
Street
House Number
Postal code
City
Country
IN (India)
Click on Company Code Data (Ctrl+F2)

Recon.Account
290300 (Sundry Debtors A/C)
Sort key
031
Save
7. Creation of Service Revenue A/C (Tcode:FS00)

G/L Account
300100
Company Code
Click on Create
Account Group
INCO Incomes

Short Text
Ser.Revenue A/C
G/L Acct Long Text
Service Revenue Account
Go to control data Tab
144
RADIANT
Sort Key
001
Field status group
G001
Save
8. Maintain number ranges 18, 14 and 16 for DR, DZ and DA

Respectively (Tcode: FBN1)
Company Code
No
18
Year
From number
1800000000
To Number
1899999999
Enter
No
14
Year
From number
1400000000
To Number
1499999999
Enter
No
16
Year
From number
1600000000
To Number
1699999999
Enter
145
RADIANT
Save and enter
9. Post Customer Invoice

Path: Accounting - Financial Accounting - Accounts Receivable Document
Entry- FB70 Invoice (Tcode: FB70)
Company code
Enter
Customer
Invoice Date
Posting Date
G/L Acct
D/C
Amount doc. Curr
Post (Ctrl+S)
10. Customer Line items

Path: Accounting - Financial Accounting - Accounts Receivable - Account FBL5N - Display/Change Line Items (Tcode: FBL5N)
Customer Account
Company Code
Select open items
Execute (F8)
11. Customer Credit Memo

Path: Accounting- Financial Accounting- Accounts Receivable- Document
146
RADIANT
Entry- FB75 - Credit Memo (Tcode: FB75)
Company code
Enter
Customer
Invoice Date
Posting Date
G/L Acct
D/C
Amount doc. Curr
Post (Ctrl+S)
Incoming payments
1. Standard incoming payment
Path: Accounting - Financial Accounting - Accounts Receivable
Document Entry - F-28 - Incoming Payments (Tcode: F-28)
Document Date
Posting Date
Bank Data Section
Account
Amount
Type
DZ
Period
Company code
Currency
290100 (Bank A/C)

25000
Account
Enter
Select Invoice against which invoice you are receiving payment from
Customer. Amount entered and assigned amount should be same
Note: Selection means blue color and deselection means block color.
147
RADIANT
Double click on block color is selection and double click on blue color is
deselection
Post (Ctrl+S)
2. Customer Line items

Path: Accounting - Financial Accounting - Accounts Receivable - Account
FBL5N - Display/Change Line Items (Tcode: FBL5N)
Customer Account
Company Code
Execute (F8)
3. Partial payments (Tcode:F-28)

Document Date
Posting Date
Bank Data Section
Account
Amount
Type
DZ
Period
Company code
Currency
290100 (Bank A/C)

25000
Account
Enter
Go to partial pmt Tab
Payment amount
5000
148
RADIANT
deselection
Post (Ctrl+S)
4. Residual items (Tcode:F-28)

Definition: In Residual items, system will re determine terms of
payments. Customer unable to make payments, we can discuss with
customer and give new terms of payments for remaining payment
Document Date
Posting Date
Bank Data Section
Account
Type
Period
DZ
Company code
Currency
290100 (Bank A/C)
Amount
Account
Enter
Go to Residual Items Tab
Residual Payment
deselection
Post (Ctrl+S)
149
RADIANT
Automation of Bank Charges and Cash discount given
1 Creation of Cash Discount Given A/C (Tcode: FS00)
G/L Account
400030
Company Code
Click on Create
Account Group
EXPN Expenses

Short Text
Cash Dis. Given A/C
G/L Acct Long Text
Cash Discount Given Account

Select line items tab
Sort Key
001
Field status Group
G001
Save
2 Creation of Bank Charges G/L Account (Tcode: FS00)
G/L Account
400020
Company Code
Click on create
Account Group
EXPN Expenses

Short Text
Bank Charges A/C
G/L Acct Long Text
Bank Charges Account

150
RADIANT
Sort Key
001
Field status group
G001
Save
3 Assign Cash Discount Given A/C

Payable- Business Transactions- Incoming Payments- Incoming Payments
Global Settings- Define Accounts for Cash Discount Granted (Tcode: OBXI)
Execute
Chart of Accounts
Enter
Save
Account
400030 (Cash Dis. Given A/C)
Save and enter
4 Define Accounts for Bank Charges (Customers)

Path: Same path (Tcode: OBXK)
Execute
Double click on Bank Charges BSP
Chart of Accounts
Enter
Account
400020 (Bank Charges A/C)
Save and enter
151
RADIANT
5 Incoming payment with bank Charges and Cash discount given
(Tcode:F-28)
Document Date
Type
Posting Date
Bank Data Section
DZ
Period
Account
Company code
Currency
290100 (Bank A/C)
Amount
25000
Account
Enter
Cash Discount
deselection
Post (Ctrl+S)
Advance from customers

1 Create Advance from Customers G/L Master Record (Tcode:
FS00)
G/L Account
190200
Company Code
Click on Create
Account Group
LIAB Liabilities
152
RADIANT
Short Text
Adv.From Customer A/C
G/L Acct Long Text
Advance from Customers A/C

Recon.Account for Acct type
D Customers

Sort Key
031
Go to Create/Bank/interest Tab
Field status Group
G067
Save
2 Assign Advance from Customers Account

Payable- Business Transactions- Down Payment Received- Define
Reconciliation Accounts for Customer Down Payments (Tcode: OBXR)
Execute
Double click on
D
Dwn pmt
Down payment
Chart of Accounts
Enter
Recon.acct
Special G/L account
190200 (Adv. from customers A/C)
Save and enter
Scenario 1
Advance From Customer
: 100000
Customer Invoice
: 100000
153
RADIANT
1 Advance from Customer

Path: Accounting - Financial Accounting - Accounts Receivable - Document
Entry -Down Payment - F-29 - Down Payment (Tcode: F-29)
Document Date
Posting Date
Customer
Type
DZ
Period
Company code
Currency
Account
Special G/L Ind
Account
290100 (Bank A/C)
Amount
100000
Enter
Amount
Save
2 Customer Line items

Customer Account
Company Code
Select open items
Execute (F8)
3 Create Customer Invoice (Tcode:F-22)

154
RADIANT
Company code
Enter
Customer
Invoice Date
Posting Date
G/L Acct
D/C
Amount doc. Curr
Post (Ctrl+S)
4 Clear Down payment against Invoice

Path: Accounting - Financial Accounting - Accounts Receivable Account- F32 Clear (Tcode: F-32)
Account
Company code
Special G/L ind

Select Invoice and advance amount (Against which invoice you want settle
which advance). Observe amount entered and assigned amount should be
zero.
Go to Menu bar
Document simulate
Save (Ctrl+S)
Scenario 2
155
RADIANT
Advance from customer
: 100000
Customer Invoice
: 50000
1 Create Advance from customer (Tcode: F-29)

2 Customer Invoice (Tcode: FB70)
3 Transfer posting
Path: Accounting - Financial Accounting - Accounts Receivable - Document
Document Date
Type
Posting Date
Period
DA
Company code
Currency
Account
Keep blank Invoice ref. field
Enter
Transfer posting
50000
Go to Menu bar
Document - simulate
Save
4 Clear Invoice against Down payment

Path: Accounting - Financial Accounting - Accounts Receivable Account- F32 Clear (Tcode: F-32)
Account
Company code
156
RADIANT
Select Invoice and transfer advance amount (Against which invoice you want
settle which transfer advance). Observe amount entered and assigned
amount should be zero.
Go to Menu bar
Document simulate
Save (Ctrl+S)
Scenario 3
Advance from customer
: 100000
Customer Invoice
: 150000
1 Advance from customer (Tcode: F-29): Rs100000

2 Customer Invoice (Tcode: FB70): Rs150000
3 Transfer posting (Tcode: F-39): Rs100000
4 Reciept of Remaining amount (Tcode: F-28): Rs50000
Item Interest Calculation

Definition: System will calculate interest on Customer overdue invoices.
System will calculate interest each invoice wise, which is called item interest
calculation.
Ex:
Item Interest Calculation
Customer
Terms of payment
Interest on late payment
3600000 (Matrix Ltd)

0001
Immediately due net
15%
Late
Invoice Date
01.08.2011
Amount
35000
Aug
30
Sept
30
Oct
12
days
72
Interest
Interest
1035.61644
rounding
1035.62
157
RADIANT
15.08.2011
05.09.2011
25.09.2011
02.10.2011
12.10.2011
45000
10000
5000
60000
155000
16
30
25
5
12
12
12
10
58
37
17
10
1072.60274
152.054795
34.9315068
246.575342
1072.6
152.05
34.93
246.58
2541.78
Interest on late
12.10.2011
1.
payment
Balance
2541.78
157541.78
Define Interest Calculation Types
Path: SPRO - SAP Reference IMG- Financial Accounting- Accounts Receivable

and Accounts Payable- Business Transactions- Interest Calculation- Interest
Calculation Global Settings- Define Interest Calculation Types (Tcode:OB46)
Execute
Int ID
Name
Item interest
Int calc.type
P (Item Interest Calculation)
Save and enter
2.
Prepare Item Interest Calculation
Path: Path: SPRO - SAP Reference IMG- Financial Accounting- Accounts

Receivable and Accounts Payable- Business Transactions- Interest
Calculation- Interest Calculation Global Settings- Prepare Item Interest
Calculation
Execute
Interest Ind.
Select No Cleared Items
158
RADIANT
Ref.Date
2 (Document date)
Calendar type
Select only calculate interest on debit items

Select post interest
Save and enter
3.
Define Reference Interest Rates
Definition: Reference interest rate nothing but interest rate

Path: SPRO- SAP Reference IMG- Financial Accounting- Accounts Receivable
Calculation- Define Reference Interest Rates (Tcode: OBAC)
Execute
Ref.int.rate
Long text
Description
Date from
Currency
INR
Save and enter
4.
Define Time-Based Terms
Path: same path (Tcode: OB81)

Execute
Click on New entries (F5)
Int.Calc.Indicator
Currency Key
INR
Eff.From
159
RADIANT
Sequential number
Term
Debit interest: arrears interest calc.
Ref. interest rate

Save and enter
5.
Enter Interest Values
Path: Same path (Tcode: OB83)

Execute
Reference
Valid from
Int.Rate
Save and enter
6.
Create Interest Income G/L Master Record (Tcode: FS00)
G/L Account
300020
Company Code
Click on Create
Account Group
INCO Incomes
Select P&L Statement acct

Short text
Interest Income A/C
G/L Acct Long Text
Interest Income A/C

Sort Key
001
Field status group
G001
160
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Save
7.
Assign Interest income and masking
Path: SPRO- SAP Reference IMG- Financial Accounting- Accounts Receivable

Posting- A/R: Calculation of Interest on Arrears (Tcode:OBV1)
Execute
Click on Accounts (F7)
Chart of accounts
Enter
Acct symbol
Currency
G/L Acct
0003
INR
300020
1000
INR
++++++++ (Masking)
Save and enter
8.
Assign Interest Calculation Indicator in customer master
record (Tcode: FD02)

Customer
Company Code
Enter
Click on Company Code data (Ctrl+F2)
Interest Indic.
Save
9.
Post customer invoice with one month back date (Tcode: F-22)
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10.
Calculate item interest
Path: Accounting - Financial Accounting - Accounts Receivable - Periodic

Processing - Interest Calculation - Item Interest Calculation - FINT - Item
Interest Calculation (Tcode: FINT)
Customer Account
From
To
Company code
Interest Indicator
Select Test Run
Execute (F8)
Observe whether interest calculated properly or not
One time go back
Deselect Text run
Execute (F8)
Enter
11.
Customer line item report
Customer Account
Company Code
Select open items
Execute (F8)
Observe customer is updated with interest or not
12.
Display document
162
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Path: Accounting- Financial Accounting- Accounts Receivable- DocumentFB03 Display (Tcode: FB03)
Document number
Company code
Fiscal year
Enter
Screen Layout Per Company code (Customers)
Account Group controls fields in the vendor master record. Account groups
are client level. Any company code can use these account groups with in the
client. But we can maintain fields at company code level also
1.
Define Screen Layout Per Company code (Customers)

Receivable and Accounts Payable- Customer Accounts- Master DataPreparations for Creating Customer Master Data- Define Screen Layout per
Company Code (Customers) (Tcode: OB21)
Execute
Company code
Enter
Select company code
Click on Edit Field Status (F2)
Select Head office field suppress
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2.
Create Customer Master Record (Tcode: FD01)
System will not show you head office field while creating vendor master
record in your company code
Screen Layout per Activity (Customers)

Activities in customer master records are creation, change and display
customer master records. For each activity, we can maintain field controls
(Suppress, Required, Optional and Display). For ex: system should not allow
changing some critical fields even we are in change mode
1.
Define Screen Layout per Activity (Customers)

Receivable and Accounts Payable- Customer Accounts- Master DataPreparations for Creating Customer Master Data- Define Screen Layout per
Activity (Customers) (Tcode: OB20)
Execute
Double click on Change Customer (Accounting)
Double click on Company code data
Double click on Account Management
Select Reconciliation account as display mode
2.
Change customer master record (Tcode: FD02)
Customer
Company code
Enter
164
RADIANT
Click on Company code data (Ctrl+F2)
Go to Account management Tab
Observe reconciliation account field as display mode
Head Office Vs Branch Office

Scenario: Wipro is our vendor. Wipro Company has some branches. Branches
and head office will provide service to us but we make payment to head office
Wipro Head Office
Bangalore
Wipro Branch Office

Hyderabad
1.
Wipro Branch Office

Chennai
Wipro Branch Office

Delhi
Create two customer master records
Path: Accounting - Financial Accounting - Accounts Receivable Master

Records - FD01 - Create (Tcode: FD01)
Account Group
Company Code
Enter
Title
Name
Street
House Number
Postal code
City
Country
IN (India)

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RADIANT
Recon.Account
Sort key
031
Save
Head office number:
Account Group
Company Code
Enter
Title
Name
Street
House Number
Postal code
City
Country
IN (India)

Recon.Account
Head Office
Sort key
031
Save
Branch Office number
2. Postings in Branch
Company code
Enter
Customer
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RADIANT
Invoice Date
Posting Date
G/L Acct
D/C
Amount doc. Curr
Post (Ctrl+S)
3. Head office/Branch Report

Customer Account
Company Code
Select open items
Execute (F8)
4. Incoming Payment
Path: Accounting - Financial Accounting - Accounts Receivable
Document Entry - F-28 - Incoming Payments (Tcode: F-28)
Document Date
Posting Date
Bank Data Section
Account
Amount
Type
DZ
Period
Company code
Currency
290100 (Bank A/C)

25000
Account
Enter
167
RADIANT
deselection
Post (Ctrl+S)
Dunning procedure
Definition: If the business partners may fail behind on payments you can
send them a payment reminder or a dunning notice to remind them of their
outstanding debts
1.
Define Dunning procedure
Definition: The Dunning procedure controls how dunning carried out by the
system. We can define as many dunning procedures as we like.
Receivable and Accounts Payable- Business Transactions- Dunning- Dunning
Procedure- Define Dunning Procedures (Tcode: FBMP)
Execute
Click on New procedure (F9)
Dunn.Procedure
Name
Dunning interval in days
No. of dunning levels
Select Standard transaction dunning
Ref. Dunning procedure for Texts
Click on Dunning levels (F5)
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1
Calculate interest
Always dun
Print all items
Click on Charges (F6)

Currency
INR
Enter
Dunn.Level
Dunn.charges
10
20
30
40
50
Click on minimum amounts (F7)

Currency
INR
Enter
Dun
Minimum amounts
10000
20000
30000
40000
50000
Click on Dunning Texts (F8)

Company code
Select Customer
Enter
Click on New Company code (F9)
Company code
Enter
Select Dunning by dunning area
Select Separate notice per dunning level
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RADIANT
Save and enter
Click on Dunning Texts
Company code
Select Customer
Enter
Dun
Form
F150_BE_DUNN_01
F150_BE_DUNN_01
F150_BE_DUNN_01
F150_BE_DUNN_01
F150_BE_DUNN_01
One time go back

Save and enter
20.2. Assign dunning to customer master (Tcode: FD02/ XD02)

Customer
Company code
Enter
Click on company code data (Ctrl+F2)
Go to Correspondence Tab
Dunn.Procedure
Save
20.3. Run the Dunning procedure

Path: Accounting- Financial Accounting- Accounts Receivable- Periodic
Processing- F150 Dunning (Tcode: F150)
Run Date
Identification
170
RADIANT
Go to Parameter Tab
Dunning date
Docmnts posted up to
Company code
Customers
From
To
Save
Go to Status Tab
Status is Parameters were maintained
Click on Schedule (F7)
Select Start Immediately
Click on Schedule (F5)
Keep enter until status is Dun. Selection is complete
Click on dunning list (Shift+F6)
Enter
One time go back
Click on Dunning print out (F6)
Enter
Keep on enter until status is dun.Printout is complete
Click on Dunn.history (Shift+F9)
Account type
D (Customers)
Company code
Customer
From
To
Execute (F8)
Select ______
Click on Display dunning notice (Shift+F4)
171
RADIANT
Click on Print preview
We can see Dunning notice 1
Three times go back
Click on Indiv.Dunn.notice
Company code
Customer
Click on Print out (F6)
Click on yes
Go to Menu bar
System Services Output Control
Select spool number
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RADIANT
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BANK ACCOUNTING
1. Creation of House Banks
Path: SPRO- SAP Reference IMG- Financial Accounting (New) - Bank
Accounting - Bank Accounts - Define House Banks (Tcode: FI12)
Execute
Company Code
Enter
House Bank
Bank Country
IN (India)
Bank Key
Click on create
Bank name
Street
City
Bank Branch
Enter
Double click on bank Accounts folder
Account ID
Description
Bank Account
G/L
290100 (Bank A/C)
Currency
INR (Indian Rupees)
180
RADIANT
Save and enter
Notes:
Bank Key: you specify the bank key under which bank data from the
respective country is stored
SWIFT Code: SWIFT Code will be useful for international payments. SWIFT
Code identifies a bank throughout the world
Bank Group: Bank Group serves to classify banks in such a way that
payment transactions within a group are processed as quickly as possible
(bank chain optimization).
Post Bank Acct: If you set the indicator the account to be treated as a post
office bank current account. This field is used in Germany and Switzerland
2. Maintain Check Leaves

Payments- Automatic Outgoing Payments- Payment Media- Check
Management- Define Number Ranges for Checks (Tcode: FCHI)
Execute
Paying company Code
House bank
Account ID
Click on Change (Shift+F5)
Click on Create (Shift+F5)
Lot Number
Check number
100101
181
RADIANT
To
100200
Short Info
Bank Check lots
Purchasing date
Enter
Save
3. Select Relevant to cash flow in bank account (Tcode: FS00)

G/L Account
290100
Company code
Click on Change
Select Relevant to Cash flow
Save (Ctrl+S)
Note: this indicator determines the G/L Account is a cash flow account. The
following Accounts typically define as cash flow account
Bank Account
Account for bank charges
Cheque clearing account
Clearing account for incoming payment
Note: We have to know payment document number then only we can issue
cheque
4. Define Void Reason Codes

You define void reason codes for prenumbered checks.
182
RADIANT
The use of prenumbered checks is listed by using the check management
program. You must mark check forms as voided if they were made invalid by
mistake, if they were stolen or if they were made void due to other reasons. To
do this, specify the reason for voiding by using a ratio.
Payments- Automatic Outgoing Payments- Payment Media- Check
Management- Define Void Reason Codes (Tcode: FCHV)
Execute
Reason
Void Reason Code
Check Stolen

Check Issue process and Check Register
1. Check Issue to supplier
Prerequisites: Select Relevant to cash flow in bank general ledger master
record. We have to know payment document number, then only we can issue
check to supplier
Path: Accounting- Financial Accounting- Accounts Payable- EnvironmentCheck Information- Create- FCH5 - Manual Checks (Tcode: FCH5)
Payment document no.
Paying company code
Fiscal Year
House Bank
Account ID
Check number
Enter
183
RADIANT
Post (Ctrl+S)
2. Check Register Report

Path: Accounting- Financial Accounting - Accounts Payable - Environment Check Information - Display - FCHN - Check Register (Tcode: FCHN)
Paying company code
House bank
Account ID
Execute (F8)
We can see list of checks issued against payments
3. Void unused checks

Path: Accounting- Financial Accounting - Accounts Payable - Environment Check Information Void - FCH3 - Unused Checks (Tcode: FCH3)
Paying company code
House Bank
Account ID
Check number from
Void reason code
Click on Void (Shift+F5)
See Report (Tcode: FCHN)
4. Void Issued Checks

Path: Accounting- Financial Accounting - Accounts Payable - Environment Check Information Void - FCH9 - Issued Checks (Tcode: FCH9)
Paying company code
House Bank
184
RADIANT
Account ID
Check number
Void reason code
Click on Void (Shift+F5)
5. Cancel Payment
Path: Accounting- Financial Accounting - Accounts Payable - Environment Check Information Void - FCH8 - Cancel Payment (Tcode: FCH8)
Paying company code
House bank
Account ID
Check Number
Void Reason code
Reversal Reason
Click on Cancel Payment (Shift+F5)
See Report (Tcode: FB03)
Automatic Payment Program (APP)

Vendor payments can be manual or automatic. The general aspects related to
vendor payments are terms of payments, method/media of payment, manual
and automatic payment
The payment methods are as follows,
C = Cheque
E = ECS (Electronic Clearing System)
T = Bank Transfer
185
RADIANT
A = Cash
D = Demand Draft/Pay Order (Needs to be created in SAP)
Automatic payments are configured to make vendor payments based on

payment terms. The due date wise/vendor invoice wise payment proposal will
be generated and this proposal can be edited to make the selective payments.
After the payment list has been finalized, the payment run will be executed
and accounting entry will be posted automatically. Payment advice and
cheque will be printed through system
Configuration for APP:
1. Set up Payment Methods per Country for Payment
Transactions
Path: SPRO- SAP Reference IMG- Financial Accounting (New) - Accounts
Payments- Automatic Outgoing Payments- Payment Method/Bank Selection
for Payment Program- Set Up Payment Methods per Country for Payment
Transactions
Execute
Country
IN (India)
Pymt Method
Description
Check
Select Outgoing payments

Select Check
Select Allowed for Personnel payments
Select Street, P.O.box or P.O.box pst.code
186
RADIANT
Document type for payment
ZP
Clearing document type
ZV
Payment medium program
RFFOUS_C
Note: Payment methods will be created at country level
2. Set up Payment Methods per Company Code for Payment

Transactions
Path: Same path
Execute
Paying co.code
Pymt Method
Minimum amount
100
Maximum amount
99999999
Select Foreign Business partner allowed

Select foreign currency allowed
Select Cust/vendor bank abroad allowed
Go to Form data
Form for the payment medium
F110_IN_CHECK
Drawer on the form

Save and enter
Note:
Single payment for marked item: This indicator Causes open items which
contain this payment method to be paid individually. All items, for which the
187
RADIANT
payment method so indicated is entered explicitly, are paid individually. If the
payment method is not specified explicitly but is instead selected by the
payment program, several items can be paid together.
Payment per due date: Indicator which specifies that only items that are due
on the same day will be paid with a single payment.
3. Set up Paying Company Codes for Payment Transactions

Path: Same path
Execute
Paying co.code
Minimum amount for incoming
100
payment
Minimum amount for outgoing
100
paymen
Click on forms
Form for the payment advice
F110_IN_AVIS
Click on Sender details

Text ID
ST
Letter header
F_0001_HEADER
Footer
F_0001_FOOTER
Sender
F_0001_SENDER
Save and enter
4. Set up All Company Codes for Payment Transactions

Path: Same path
188
RADIANT
Execute
Company code
Paying company code
Vendor
Sp. G/L transactions to be paid
Save and enter
Note: Sp. G/L transactions to be paid, all open vendor items that have been
entered with one of the specified special G/L indicators are included in the
payment. Advances will be adjusted against invoice. System will generate
check for remaining balance amount
5. Set up Bank Determination for Payment Transactions

Path: Same path
Execute
Paying co.code
Enter
Select Paying company code
Double click on ranking order
PM
Crcy
INR
Rank order
House BK
Double click on Bank Accounts
189
RADIANT
House bank
Pay. method
Currency
INR
Account ID
Bank Sub account
290100
Double click on Available amounts

House bank
Account ID
Days
999
Currency
INR
Available for outgoing payments
99999999
Save and enter
Note:
Days: The specified amounts are only planned for payments where the value
date on the bank account is expected within the number of days given here.
Using the value dates, you can plan amounts on a time scale. As a rule, you
only need this if you have bill of exchange payments to be posted before their
due date. In all other cases, you can enter 999 and then the value dates will
not be taken into consideration.
Available for outgoing payments:

The amount planned here is available for outgoing payments. The amount is
only used for payments with which the bank debit entry is expected during
the number of days displayed
190
RADIANT
6. Maintain number ranges 20 for Document type ZP (Tcode:

FBN1)
Company Code
No
20
Year
From number
2000000000
To Number
2099999999
Enter
Save and enter
7. Maintain Term of payments, Payment method and house bank

in vendor master record (Tcode: FK02)
Vendor
Company Code
Company code data
Select payment transactions
Enter
Payt Terms
Payment methods
House bank
Save
8. Manual Check Printing
191
RADIANT
Path: Accounting- Financial Accounting- Accounts Payable- Document EntryOutgoing Payment- F-58 - Post + Print Forms (Tcode: F-58)
Company Code
Payment method
House Bank
Check lot number
Printer for forms
LP01
Select print immediately

Click on Enter Payments (Shift+F1)
Document Date
Type
Posting Date
Bank posting details
Period
KZ
Company Code
Currency/Rate
Amount
Payee
25000
Vendor
4000000

Select invoice against which invoice you are giving check
Go to Menu bar
Document simulate
Post (Ctrl+S)
Go to Menu bar
System Services Output control
Execute (F8)
Select spool number
Click on Display Content (F6)
We can see check
192
RADIANT
9. Run Automatic payment program
Path: Accounting - Financial Accounting - Accounts Payable - Periodic
Processing - F110 - Payments (Tcode: F110)
Run Date
Identification
Go to Parameter tab
Company Codes
Pmt meths
Next p/date
Vendor
9999999999
Save
Go to Status Tab
Observe Status is Parameters have been entered
Go to Additional log tab
Select Due date check
Select payment selection in all cases
Select line items of the payment documents
Vendor
9999999999
Save
Go to Status Tab
Click on proposal (Shift+F1)
Select Start Immediately
Enter
Keep on enter until Status is Payment proposal has been created
Click on Edit proposal (Shift+F4)
Enter
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RADIANT
Go to printout/data medium Tab
RFFOUS_C
Click on Maintain variants (F5)
Select For all Selection screens
Enter
Programs run date
Identification feature
Paying Company Code
House bank
Account Id
Check lot number
Select Print checks
Select Print payment advice notes
Select Print payment summary
Printer
LP01
Printer
LP01
Printer
LP01
Select Print immediately

Keep blank Number of sample printouts field
One time go back
Enter
Meaning
Save
One time go back
Save
Go to Status Tab
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RADIANT
Click on Pmnt run (F7)
Select start immediately
Select Create payment medium
Enter
Keep on Enter until Status is Payment run has been carried out and Posting
orders: ___ generated, _____ completed
Go to menu bar
System- Services - output control
Execute (F8)
Select spool no.
Click on Display Contents (F6)
Alternative payee
We make payments to alternative payee on behalf supplier or service
provider. Check will be generated in the name of alternative payee. The
Alternative payee concept is applicable to Automatic Payment Program (APP)
1. Create two vendor master records

Company Code
Account Group
Enter
Title
Name
195
RADIANT
Search Term
Street
House number
Postal code
City
Country
IN (India)

Recon.account
190100
Sort Key
012
Cash mgmnt group
A1
Enter
Payt terms
Payment Methods
C (Check)
House bank
Save (Ctrl+S)
Company Code
Account Group
Enter
Title
Company
Name
Search Term
Street
House number
Postal code
City
Country
IN (India)
Enter and enter

Alternative payee
Click on permitted payee
Payee
Click on Copy and close (Shift+F1)
196
RADIANT
Recon.account
190100
Sort Key
012
Cash mgmnt group
A1
Enter
Payt terms
Save (Ctrl+S)
2. Post Invoice (Tcode: FB60)

Company code
Enter
Vendor
Invoice Date
Amount
G/L Acct
D/C
Amount in doc. Curr
400100
S Debit
Post (Ctrl+S)
Go to Menu bar
Document Display
We can see document
3. Run Automatic Payment Program (APP) (Tcode: F110)

Observe whether system is generating check in the name of alternative payee
which is assigned in vendor master record as alternative payee
197
RADIANT
Checks Deposit
1. Create two G/L master records (Tcode: FS00)
Check Deposit A/C
G/L Account
290110
Company code
Click on Create
Account Group
ASST Assets
Select Balance sheet account

Short Text
Checks Deposit A/C
G/L Acct Long Text
Checks Deposit A/C

Account Currency
INR (Indian Rupees)

Select Open item management
Sort Key
001 (Posting Date)
Field Status Group
G005
Save (Ctrl+S)
Checks Issue A/C

G/L Account
290120
Company code
Click on Create
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RADIANT
Account Group
ASST Assets

Short Text
Checks Issue A/C
G/L Acct Long Text
Checks Issue A/C

Account Currency
INR (Indian Rupees)

Select Open item management
Sort Key
001 (Posting Date)
Field Status Group
G005
Save (Ctrl+S)
2. Define Posting Keys and Posting Rules for Check Deposit

Path: SPRO- SAP Reference IMG- Financial Accounting (New)- Bank
Accounting- Business Transactions- Check Deposit- Define Posting Keys and
Posting Rules for Check Deposit
Execute
Chart of Accounts
Enter
Account
Text
Main Bank
Check Deposits
Check Issue

Double click on Assign Accounts to Account Symbol Folder
199
RADIANT
Act Symbol
Acct Mod.
Currency
G/L acct
INR
290100
INR
290110
INR
290120
Save (Ctrl+S)
Double click on Keys for Posting Rules
Posting Rule
Text
Check Deposit
Check Issue
Save (Ctrl+S)
Double click on Define Posting Rules
Posting Rule
Posting area
Posting key
40 (Debit)
Acct symbol
Document type
DZ
Posting Type
8 (Clear cred.subl.acct)
Save (Ctrl+S)
3. Create and Assign Business Transactions

Accounting- Business Transactions- Check Deposit- Create and Assign
Business Transactions
Execute
Tran
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RADIANT
+-
Post. Rule
Text
Incoming Check Deposit
Save and enter
4. Define Variant for Check Deposit

Accounting- Business Transactions- Check Deposit- Define Variants for Check
Deposit
Execute
Variant
Name
Check Deposit Variant
No. of Line items
Enter
Lgth
14
Double click on 10-digit check number

Output Lgth
06
Click on Page down

Double click Customer number
(sel.)
Output Lgth
10
Enter
Double click on Invoice reference
Output Lgth
(sel.)
10
Enter
Double click on Invoiced amount
Output Lgth
(sel.)
15
Enter
201
RADIANT
Double click on Value date
(sel.)
Output Lgth
10
Enter
Save
Short Description
Check deposit variant
Enter and enter

Select Variant
Click on Activate
5. Enter Check deposit

Path: Accounting- Financial Accounting- Banks- Incomings- Check DepositFF68 - Manual Entry (Tcode: FF68)
Double click on FF68 - Manual Entry
Start variant
Processing type
4 (Further Processing Online)
Enter
Bank key
Bank Account
Currency
INR
Group
1234
User name
SAPUSER
Entry date
Transaction
Posting date
Value date
Currency
202
RADIANT
Enter
Amount
Check
Customer
Inv.Ref.
Amount
Value date
Save (Ctrl+S)
Go to menu bar
Check Deposit Transaction Post Individual List
Bank Reconciliation Statement (BRS)

BRS means difference between bank pass book and cash book. Ex: Cheque
deposit but not cleared, Cheque issue but not paid, Bank Charges, Interest
income etc. We do reconciliation day wise, weekly, monthly, quarterly, yearly
etc. System will post differences automatically
1. Define Posting Keys and Posting Rules for Manual Bank
Statement
Accounting- Business Transactions- Payment Transactions- Manual Bank
Statement- Define Posting Keys and Posting Rules for Manual Bank
Statement
Execute
Chart of Accounts
Enter
203
RADIANT
Account
Text
Bank Account
Check Deposit
Check Issue
Bank Charges
Interest Income
Interest Expense

Double click on Assign accounts to account symbol folder
Act Symbol
Currency
G/L Account
INR
290100 (Bank A/C)
INR
290110 (Check Deposit A/C)
INR
290120 (Check Issue A/C)
INR
INR
300020 (Interest Income A/C)
INR
400080 (Interest Expense A/C)
Save (Ctrl+S)
Double click on Create keys for posting rules folder
Posting rule
Text
Check Deposit
Check Issue
Bank Charges
Interest Income
Interest Expense
Save (Ctrl+S)
Double click on posting rules folder
Posting rule
Posting area
1 (Bank Accounting)
204
RADIANT
Debit
Posting Key
40 (Debit)
Credit
Posting key
50
Acct Symbol
Acct Symbol
Document type
SA
Posting type
1 (Post G/L Account)
Posting rule
Posting area
Debit
Posting Key
40 (Debit)
1 (Bank Accounting)
Credit
Posting key
50 (Credit)
Acct Symbol
Acct Symbol
Document type
SA
Posting type
Posting rule
Posting area
Debit
Posting Key
40 (Debit)
1 (Bank Accounting)
Credit
Posting key
50
Acct Symbol
Acct Symbol
Document type
SA
Posting type
Posting rule
Posting area
Debit
Posting Key
40 (Debit)
1 (Bank Accounting)
Credit
Posting key
50
Acct Symbol
Acct Symbol
Document type
SA
Posting type

205
RADIANT
Posting rule
Posting area
Debit
Posting Key
1 (Bank Accounting)
Credit
Posting key
50
40 (Debit)
Acct Symbol
Acct Symbol
Document type
SA
Posting type
2. Create and Assign Business Transactions

Accounting- Business Transactions- Payment Transactions- Manual Bank
Statement- Create and Assign Business Transactions
Execute
Tran
+-
Post. Rule
Text
Check Deposit
Check Issue
Bank Charges
Interest Income
Interest Expense
3. Manual Bank Statement

Path: Accounting- Financial Accounting- Banks- Incomings- Bank StatementFF67 - Manual Entry (Tcode: FF67)
Scenario:
206
RADIANT
1 Opening balance
2 Checks deposit
50000
3 Interest Income
3000
4 Bank Charges
-600
5 Checks Issued
-30000
6 Interest Expenses
-1000
Closing Balance
21400
Bank Account
Currency
Statement Number
Statement Date
Opening Balance
Closing Balance
Enter
Tran
Value date
Amount
50000
3000
600300001000-
Enter
Observe Amount Entered and Bank Statement amounts are same
Save (Ctrl+S)
Go to Menu bar
Bank Statement - Post - Individual statement
Observe processing statistics
Bills of Exchange
207
RADIANT
Bill of exchange is a negotiable instrument which can be transferable as per
Negotiable Instrument Act. Process sequence as follows,
Post customer invoice

Customer A/C
To Service Revenue A/C
Draw bill on customer

Bills Receivable A/C
To Customer A/C
Discount bill with banker

Bank A/C
Bank Charges A/C
To Bills Discount A/C
Reverse Contingent Liability

Bills Discount A/C
To Bills Receivable A/C
1. Creation of General Ledger Master Records (Tcode: FS00)

Bills Receivables A/C
G/L Account
290130
Company code
Click on Create
Account Group
ASST Assets

Short Text
G/L Acct Long Text
208
RADIANT
Account Currency
INR (Indian Rupees)
Recon. Account for acct type
D Customers

Sort Key
031 (Posting Date)
Field Status Group
G067
Save (Ctrl+S)
Bills Discount Account
G/L Account
190130
Company code
Click on Create
Account Group
LIAB Liabilities

Short Text

A/C
G/L Acct Long Text

A/C

Account Currency
INR (Indian Rupees)

Sort Key
001 (Posting Date)
Field Status Group
G001
Select Post Automatically Only

Save (Ctrl+S)
209
RADIANT
Note:
Post Automatically Only: Indicates that this account can only be posted to by
the system using account determination tables
2. Define Alternative Reconcil.Acct for Bills/Exch.Receivable
Accounting- Business Transactions- Bill of Exchange Transactions- Bill of
Exchange Receivable- Post Bill of Exchange Receivable- Define Alternative
Reconcil.Acct for Bills/Exch.Receivable (Tcode: OBYN)
Execute
Double click on
Acct type
SGL Ind.
Name
Description
D (Customer)
B/e rec
Bill of exchange receivable
Chart of Accounts
Enter
Recon. Acct
Special G/L Account
290130 (Bills Receivables A/C)
Note:
Recon acct is assigned customer master records. Against reconciliation
account we assign bills receivable A/C. when ever we receive from customer;
system automatically post to bills receivable account
3. Define Accounts for Bill of Exchange Transactions
210
RADIANT
Exchange Receivable- Post Bill of Exchange Receivable- Define Accounts for
Bill of Exchange Transactions (Tcode: OBYH)
Execute
Double click on Bank Discount Charges BDS
Chart of Accts
Enter
Account

Note:
Through BDS transaction system will post bank charges automatically by
account 400020
211
RADIANT
4. Define Bank Sub Accounts

Exchange Receivable- Present Bill of Exchange Receivable at Bank- Define
Bank Subaccounts (Tcode: OBYK)
Execute
ChAc Bank Acct
Usage
SGL
Customer Bank Sub Acct for
in
Recon.
Liab
Act
290100
D Discounting
290300
190130 (Bills
(Sundry
Discount A/C)
Debtors
A/C)
Bills Receivable Process:

1. Draw bill on customer
Path: Accounting- Financial Accounting- Accounts Receivable- Document
Entry- Bill of Exchange- F-36 Payment (Tcode: F-36)
212
RADIANT
Document Date
Type
DZ
Posting Date
Period
Company Code
Currency/Rate
INR
Select Incoming payment

PstKy
09 (Special G/L Debit)
Account
SGL Ind
W (Bills Receivables)
Enter
Amount
100000
Due on
Click on process open items (Shift+F4)
Select invoice against which invoice you are drawing bill on customer and
remaining invoices deselect
Observe amount entered and assigned should be same
Go to Menu bar
Document Simulate
Post (Crl+S)
2. Discounting Bills with Bank

Document Date
Type
Posting Date
Period
DA
Company Code
Currency/Rate
Usage
D Discounting
Bank Account
290100 (Bank A/C)
INR
Amount
Bank Charges
Click on Select Bill of Exch. (Shift+F7)
213
RADIANT
Doc. Number
Enter
Go to Menu bar
Document Simulate
Save (Ctrl+S)
3. Reverse Contingent Liability

Document Date
Type
Posting Date
Period
DA
Company Code
Currency/Rate
G/L Account
290130 (Bills Receivable A/C)
Usage
D Discounting
INR
Due by
Ignore Warning Message
Save (Ctrl+S)
Cash Journal
The cash journal is a subledger of Bank Accounting. It is used to manage a
company's cash transactions. The system automatically calculates and
displays the opening and closing balances, and the receipts and payments
totals. You can run several cash journals for each company code. You can also
carry out postings to G/L accounts, as well as vendor and customer accounts.
Note:
You should run a separate cash journal for each currency
214
RADIANT
Cash Journal nothing but Petty Cash Account
1. Create General Ledger Master Records (Tcode: FS00)

Petty Cash Account
G/L Account
290140
Company code
Click on Create
Account Group
ASST Assets

Short Text
Petty Cash A/C
G/L Acct Long Text
Petty Cash Account

Account Currency
INR (Indian Rupees)
Select Only Balances in Local Crcy

Select Line Item Display
Sort Key
001 (Posting Date)
Field Status Group
G001
Select post automatically only

Select Relevant to Cash Flow
Save (Ctrl+S)
Cash Transfer from Bank A/C

G/L Account
290150
Company code
Click on Create
215
RADIANT
Account Group
ASST Assets

Short Text
Cash Tr from Bank A/C
G/L Acct Long Text
Cash Transfer from Bank Account

Account Currency
INR (Indian Rupees)

Sort Key
001 (Posting Date)
Field Status Group
G001

Save (Ctrl+S)
Cash Transfer to Bank A/C

G/L Account
290160
Company code
4001
Click on Create
Account Group
ASST Assets

Short Text
Cash Tr to Bank A/C
G/L Acct Long Text
Cash Transfer to Bank Account

Account Currency
INR (Indian Rupees)
216
RADIANT
Sort Key
001 (Posting Date)
Field Status Group
G001

Save (Ctrl+S)
Office Supplies A/C

G/L Account
400110
Company code
4001
Click on Create
Account Group
EXPN Expenses
Select P&L Statement Account

Short Text
Office Supplies A/C
G/L Acct Long Text
Office Supplies Account

Account Currency
INR (Indian Rupees)

Sort Key
001 (Posting Date)
Field Status Group
G001
Save (Ctrl+S)
Cash Sales A/C
217
RADIANT
G/L Account
300110
Company code
4001
Click on Create
Account Group
INCO Incomes
Select P&L Statement Account

Short Text
Cash Sales A/C
G/L Acct Long Text
Cash Sales Account

Account Currency
INR (Indian Rupees)

Sort Key
001 (Posting Date)
Field Status Group
G001
Save (Ctrl+S)
2. Amount Limit
Use
You use these functions to define limit values for the FI cash journal; where
these limits are reached and exceeded, the user is prompted (in an
information dialog box) to run certain activities. The check is always
performed in the first local currency of the company code.
In the countries of the European Union, these functions are used to draw
attention to the legal requirement for identifying the payer (money
laundering law)
Activities
218
RADIANT
Company code:
You do not have to enter a company code. The entry is then valid for all
company codes within a client that use the currency specified as the first local
currency.
Currency:
Each amount must be specified by the classification of the currency. If you
specify a company code, the currency of the company code is entered in the
currency field and you cannot change this.
Date and amount:
The amount limits are defined time-dependent ("Valid From").
Accounting- Business Transactions- Cash Journal- Amount Limit
Execute
CoCd
Crcy
INR (Indian Rupees)
Valid from
Amount
20000
3. Define number range intervals for cash journal documents

Accounting- Business Transactions- Cash Journal- Define Number Range
Intervals for Cash Journal Documents
Execute
CoCd
219
RADIANT
No
From Number
To Number
01
9999999999
Enter
4. Set Up Cash Journal

Accounting- Business Transactions- Cash Journal- Set Up Cash Journal
Execute
Company Code
CJ Number
G/L Account
290140 (Petty Cash A/C)
Currency
INR (Indian Rupees)
AB
KZ
KZ
DZ
DZ
Cash Journal Name

Save (Ctrl+S) and Enter
5. Create, Change, Delete Business Transactions

Accounting- Business Transactions- Cash Journal- Create, Change, Delete
Business Transactions (Tcode: FBCJC2)
Execute
220
RADIANT
Company Code
Bus.
G/L
Tran
Account
Cash Journal business Trans
.
Type
C
290150
CASH TRANSFER FROM BANK
290160
CASH TRANSFER TO BANK
PAYMENT FROM CUSTOMER
PAYMENT TO VENDORS
400110
OFFICE SUPPLIES
300110
PETTY CASH SALES
6. Set Up Print Parameters for Cash Journal

Accounting- Business Transactions- Cash Journal- Set Up Print Parameters
for Cash Journal
Execute
CoCd
Cash Jour. Print Program
RFCASH20
Corr.
SAP18 (Cash Document)
7. Petty Cash Postings

Path: Accounting- Financial Accounting- General Ledger- Posting- FBCJ Cash Journal Posting (Tcode: FBCJ)
221
RADIANT
Click on Change Cash Journal (Shift+F5)
Company Code
Cash Journal
Enter
Go to Cash Receipt Tab
Business Transaction
Amount
Customer
CASH TRANSFER FROM BANK
5000
PETTY CASH SALES
1000
PAYMENT FROM CUSTOMER
500
4000000
Business Transaction
Amount
Customer
CASH TRANSFER TO BANK
600
OFFICE SUPPLIES
1000
PAYMENT TO VENDORS
300
Vendor
Click on Post (F6)

Go to Cash Payments Tab
Vendor
4000000
Click on Post (F6)
Notes
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222
RADIANT
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223
RADIANT
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224
RADIANT
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Notes
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225
RADIANT
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Notes
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226
RADIANT
________________________________________________________________________
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Extended Withholding Tax
Withholding Tax nothing but TDS (Tax Deduct at Source)
Withholding tax is an income tax which is deducted at the source of the
revenue. The party that is subject to tax does not remit the withholding tax to
the Tax authorities himself.
As SAP system allow defining two different tax types in withholding tax
namely one for invoice posting and one for payment posting. Client
requirement can be achieved with SAP standard functionality
The tax collected will be deposited in a separate GL accounts and can be
made automatic assignment, so at the time of posting automatically tax
account will be updated
227
RADIANT
All the withholding settings can be done by using Country India Version
(CIN) so that the requisite forms will be automatically updated and available
for printing
The following section of Income Tax will be covered in extended withholding
tax of SAP
Section
Description
192
TDS on Salaries
193
TDS on Interest on securities
194A
TDS on interest other than securities
194C
TDS on payments to contractors
194H
TDS on Commission and brokerage
194I
TDS on rent
194J
TDS on prof & Tech Services
195
Payment to foreign nationals
206C
Tax Collected at source
The Aspects related to TDS are discussed under the following heads:
1. Location for TDS Processing
TDS processing, accounting will takes place in the respective regions and
payments will be done at corporate office
2. Information required to process TDS calculation
Vendor account will be assigned with one TDS code, if applicable. TDS code
nothing but TDS rate. This TDS code will be the default TDS code for all the
transactions with the vendor. A user can however, change the TDS code
during the transaction entry. This is provided to ensure correct deduction of
tax in cases where more than one TDS rate is applicable to the same vendor
due to different nature of transactions
228
RADIANT
3. Time of Tax Deduction
As per Income Tax Act, TDS is required to be deducted on accrual of expenses
or payment whichever is earlier. Accordingly, TDS has to be deducted at the
time of bill passing. In respect of advances given to vendors, TDS will be
deducted while making payment. TDS will be deducted on a transaction-totransaction basis
TDS will be deducted on all the transactions with a vendor once a TDS code is
defined in master record of such vendor
Each of these TDS codes will be defined separately for deduction at the time
of booking the expenses or at the time of payment
4. Printing of TDS Certificates
TDS certificates can be printed vendor wise at corporate office or location.
Once TDS certificate has been generated at corporate or location, system will
not allow to print TDS certificate, only duplicate copy can be printed. System
will provide for generation of annual return on yearly basis
5. Printing of Annual Return
Classify the vendors for calculating withholding tax, whether individual,
company, partnership firm, etc. Standard SAP has only two classifications,
individual and company. There is no separate classification as partnership
Configuration for Withholding Tax

1. Check withholding Tax countries
229
RADIANT
Accounting Global Settings (New)- Withholding Tax- Extended Withholding
Tax- Basic Settings- Check Withholding Tax Countries
Execute
Cty
IN
WCty
IN
Description
India
Save and enter
2. Define Withholding Tax Keys

Definition: If national tax authorities use official withholding tax keys to
identify the different with holding tax types
Ex: Salaries, Contractors, Interest on deposits, Professional and technical
services, Commission and brokerage etc
Path: same path
Execute
Country Key
IN
Enter
Off. Key
Name
192
TDS on Salaries
193
TDS on Interest on securities
194A
TDS on interest other than securities
194C
TDS on payments to contractors
194H
TDS on Commission and brokerage
194I
TDS on rent
194J
TDS on prof & Tech Services

230
RADIANT
Save and enter
3. Define Reasons for exemption

Definition: you define reasons for exemption from withholding tax. You can
enter this indicator in the vendor master record or in the company code
withholding tax master record information.
Path: same path
Execute
Country key
IN

Exempt. Resn
Text
Exempt from withholding tax
Save and enter
4. Maintain Types of Recipient

Path: SPRO- SAP Reference IMG- Financial Accounting (New) - Financial
Accounting Global Settings (New)- Withholding Tax- Withholding Tax- Basic
Settings- Maintain Types of Recipient (Tcode: OB97)
Execute
Cty
Rec.ty
Description
IN
Company
IN
Other Than Company
Save and enter
5. Define Section Codes
231
RADIANT
Section codes are the location where tax is deducted. A company has various
offices at head office, regional offices etc. Tax can be deducted at any these
places. Withholding tax tracking is thus done based on section codes
Tax- Basic Settings- India- Define Business Places
Execute
Company code
Section code
Name 1
Enter
Name
Street
House number
Postal code
City
Country
IN (India)
Enter
Save and enter
6. Assign Factory Calendars to Business Places

In this IMG activity, you effectively specify which days the tax offices that
you work with are open. The system uses this information when you post a
vendor invoice, so that it can allow for public holidays when it determines the
tax due date.
232
RADIANT
This activity is optional. If you do not make any entries, the system still
determines the tax due date, but without reference to any factory calendar.
The factory calendar is assigned to determine the holidays and pre-pone
the payment of tax dues to the previous working day for determination of
payment due date for the tax liability. A common Factory Calendar IN has
been defined and assigned to all the section codes
Path: Same path
Execute
Company code
Section code
Factory Calendar ID
01 (Standard)
Rule
- Day before
7. Define Withholding Tax Type for Invoice Posting

Definition: withholding tax code only controls the percentage rate of the
withholding tax
Tax- Calculation- Withholding Tax Type- Define Withholding Tax Type for
Invoice Posting
Execute
Country key
IN
Enter
233
RADIANT
Withhld tax type
Select Gross amount
Select Round w/tax amnt up
Select per year, starting with mnth
:4

Withhld tax type
Select Gross amount
:4
Save (Ctrl+S)
Notes:
Gross amount: If you set this indicator, the system uses the gross amount as
the base amount for calculating the withholding tax.
Round w/tax amnt up: If you set this indicator, the withholding tax amount
is always rounded up. You must specify a rounding rule for each withholding
tax type for which withholding tax is to be calculated. This field is used in
India
8. Define Withholding Tax Type for Payment Posting

Path: Same path
Execute
Country key
IN
Enter
234
RADIANT
Withhld tax type
Select Gross amount
:4

Withhld tax type
Select Gross amount
:4
Save (Ctrl+S) and Enter
9. Check Recipient Types

Definition: This is required to categorize vendor
Path: SPRO- SAP Reference IMG- Financial Accounting (New) - Financial
Accounting Global Settings (New) - Withholding Tax- Extended Withholding
Tax- Basic Settings- Check Recipient Types
Execute
Country key
: IN (India)
Enter
Wth.t.type
Rec.ty
Name
Company/Invoice
Company/Payment
Other than company/Invoice
Other than
company/Payment

235
RADIANT
10.Maintain Tax Due Dates

Definition: In this activity, formula for calculation of tax due date is
maintained. Since for Income tax as well as other taxes 7th of the following
month is the due date, the same value is maintained for all tax types.
Path: Same path
Execute
Country
Official withholding tax
Recipient type
No. days until tax
key
due date
IN
194C (TDS on payment
777
(India)
to contractors)
IN
194C (TDS on payment
(India)
to contractors)
777
Note: Number of Days until Tax Due Date, Specifies how many days you have
to remit this tax, after you have posted it. If you have to remit the tax seven
days from the month end, enter 777.
Otherwise, enter the number of days after which you have to remit the tax to
the tax office.
11.Withholding tax codes

Definition: the withholding tax codes determine the withholding tax
percentage. Withholding tax nothing but tax rate
236
RADIANT
Tax- Calculation- Withholding Tax Codes- Define Withholding Tax Codes
Execute
Country key
IN (India)
Enter
Withhld tax type
W/tax code
Off. W/Tax Key
194C
Description
Percentage subject to tax
100
Post.indic
With/tax rate
Withhld tax type
W/tax code
Off. W/Tax Key
194C
Description
100
Post.indic
With/tax rate
Withhld tax type
W/tax code
Off. W/Tax Key
194C
Description
100
Post.indic
With/tax rate
237
RADIANT
Withhld tax type
W/tax code
Off. W/Tax Key
194C
Description
100
Post.indic
With/tax rate
Save and enter
12.Assign withholding tax types to Company codes

Tax- Company Code- Assign Withholding Tax Types to Company Codes
Execute
Company code
Withhld tax type
Recipient type
Select with/tax agent
W/tax obligated frm
Oblig.to w/tax until
W/Tax number
Click on Next Entries (F8)
Company code
Withhld tax type
Recipient type
W/tax obligated frm
238
RADIANT
W/Tax number
Company code
Withhld tax type
Recipient type
W/tax obligated frm
W/Tax number
Company code
Withhld tax type
Recipient type
W/tax obligated frm
W/Tax number
13.Activate Extended Withholding Tax

Path: Same path
Execute
Company code
Enter
Select Ext.w/tax
239
RADIANT
Save and enter
14.Creation of TDS on Contractors A/C (Tcode: FS00)

G/L Account
190300
Company code
Click on create
Account Group
LIAB Liabilities

Short Text
TDS on Contr. A/C
G/L Acct Long Text
TDS on Contractors Account

Sort Key
001
Field status group
G001
Save
15.Define Accounts for Withholding Tax to be Paid Over

Tax- Postings- Accounts for Withholding Tax- Define Accounts for Withholding
Tax to be Paid Over
Execute
240
RADIANT
Chart of accounts
Enter
Select withholding tax code
Select withholding tax type
Save
Withholding tax type
Withholding Tax code
Account
190300
190300
190300
190300
Save and enter
16.Specify Document Type (Accounts Payable)

Definition: In this activity, we specify the document type to be used for
journal vouchers for correction of withholding tax entry
Path: SPRO- Financial Accounting (New)- Financial Accounting Global
Settings (New)- Withholding Tax- Extended Withholding Tax- Posting- IndiaRemittance Challans- Document Types- Specify Document Type (Accounts
Payable)
Execute
CoCd
RC Doc Type
SA
Save and enter

17. Define Business Places
241
RADIANT
Path: SPRO- SAP Reference IMG- Cross Application Components- General
Application Functions- Nota fiscal- CNPJ Business Places- Define Business
Places
Execute
Company code
Enter
Business place
Save (Ctrl+S)
Name
Street
House number
Postal code
City
Country
IN (India)
Enter and enter

18.Assign section codes to business places
Tax- Basic Settings- South Korea- Define Section Codes
Execute
Company code
Enter
Section code
Business Place
19.Maintain number range groups to business places (Tcode:

SM30)
242
RADIANT
Table/View
J_1IEWTNUMGR
Click on Maintain
Company Code
Business Place
Off. W/Tax Key
Number group
001
Save
20.Maintain number range groups to Section code (Tcode: SM30)

Table/View
J_1IEWTNUMGR_1
Click on Maintain
Company Code
Section code
Off. W/Tax Key
Number group
001
Save and enter
21.Maintain Number Groups

Tax- Posting- India- Remittance Challans- Maintain Number Groups
Execute
Company
Section code
Off. W/Tax Key
Number grp
code
001
243
RADIANT
22.Assign Number Ranges to Number Groups

Path: Same path
Execute
Number group
001
IntNR
01
Save (Ctrl+S)
23.Maintain Number Ranges

Path: Same path
Execute
Click on Groups (F6)
Select Group without text
Click on Maintain (Shift+F5)
Company code
Enter
Year
From number
100000
To number
199999
Enter
Save and enter
24.Maintain Number Groups and SAPscript Forms
244
RADIANT
Tax- Posting- India- Withholding Tax Certificates for Vendors and
Customers- Maintain Number Groups and SAPscript Forms
Execute
Company
Section code
code
Off. W/Tax
Form
Number Grp
J_1IEWT_CER
001
Key
194C
T
Save and enter
25.Assign Number Ranges to Number Groups

Path: Same path
Execute
Number group
001
IntNR
01
Save (Ctrl+S)
26.Maintain Number Ranges

Path: Same path
Execute
Click on Groups (F6)
Select Group without text
245
RADIANT
Click on Maintain (Shift+F5)
Company code
Enter
Year
From number
200000
To number
299999
Enter
Save and enter
27. Maintain company code settings

Path: SPRO- SAP Reference IMG- Logistics General- Tax on Goods
Movements- India- Basic Settings- Maintain Company Code Settings
Execute
Company code
First month
4 April
Save and enter
28.Change Vendor Master Record (Tcode: FK02)

Vendor
Company Code
Select withholding tax
Enter
WH Tax Country
With. T. type
IN
W/Tax Code
liable
Rec.ty
Select
Select
246
RADIANT
Save (Ctrl+S)
29.Vendor Invoice (Tcode: FB60)

Company code
Enter
Vendor
Invoice Date
Amount
Bus.Place/section
Go to withholding Tax tab
Company/invoice
Keep blank Company/Payment
G/L Acct
D/C
Amount in doc. Curr
S Debit
Post (Ctrl+S)
Go to Menu bar
Document display
We can see document
30.Create Remittance Challan

Path: Accounting- Financial Accounting- Accounts Payable- Withholding TaxIndia- Extended Withholding Tax- Remittance of Withholding TaxJ1INCHLN - Create Remittance Challan (Tcode: J1INCHLN)
Company Code
Fiscal Year
247
RADIANT
Business Place/Section Code
Posting Dates
Section
Vendors
Recipient Types
Document Date
Posting Date
Bank Account
Execute (F8)
Select Document number
Enter
Select Document number which amount you are making payment to Income
tax dept
Click on Document overview (Shift+F2)
Double click on line item
Amount
Go to menu bar
Document simulate
Post (Ctrl+S)
31.Enter Bank Challan

Path: Same path (Tcode: J1INBANK)
Company Code
Fiscal Year
Challan Clearing Number
Internal Challan Number
Internal Challan Date
Bank Challan Number
Bank Challan Date
248
RADIANT
Bank Key
Execute (F8)
32.TDS Certificate Print

Path: Accounting- Financial Accounting- Accounts Payable- Withholding TaxIndia- Extended Withholding Tax- Certificates- J1INCERT Print (Tcode:
J1INCERT)
Company Code
Fiscal Year
Business Place/Section Code
Section
Posting Dates
Bank Challan Numbers
Bank Challan Dates
Vendors
Certificate Date
Signatory
Designation
Place of Printing
Execute (F8)
Click on Print (Ctrl+P)
Go to Menu bar
System Services Output control
Execute (F8)
Select spool no
Click on Display content (F6)
249
RADIANT
Notes
________________________________________________________________________
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250
RADIANT
________________________________________________________________________
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251
RADIANT
________________________________________________________________________
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Notes
________________________________________________________________________
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252
RADIANT
________________________________________________________________________
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Asset Accounting (FI-AA)
The Fixed Assets Module is an integrated asset management solution
for additions, updating, tracking, depreciation and administrative purposes.
Assets are depreciated periodically to arrive at their current net value. Once
an asset is capitalized, it can be transferred between locations, cost centers.
Assets can be removed from the assets ledger by disposing them
Asset Accounting is a subsidiary ledger accounting module in financial
accounting
The fixed assets module will provide following functions:
New Asset Addition
Add to an existing asset
Modify asset details
Asset transfer
Asset disposal
Depreciation
Features of Asset Accounting:
253
RADIANT
Drill down for a particular asset to view the transaction history for
that asset
Depreciation is run only once for each period. The system will record
the last period for which depreciation was run. The user can only run
the depreciation program for the next period
Asset that is depreciated, the system automatically generates a journal

and posts it to the fixed asset sub ledger for the depreciation amount
When posting the depreciation expense for an asset the cost center of
the asset at the time of depreciation run is considered
Business Process:
1. Asset Acquisition and capitalization of asset under construction
All asset purchases would be routed through materials management in the
form of a purchase order. The accounts section will create the asset master
record before purchase order is raised through MM Module. Assets purchased
in the nature of office equipment, computer equipment, furniture and fixtures
and vehicles will be capitalized directly without routing it through Capital
Work in Progress (CWIP) to make it capitalized on a stand alone basis
2. Asset Depreciation
Different depreciation rates are configured using different depreciation
keys and they will be attached with the asset masters at the time of creating
an asset master
Depreciation as per the Companies Act, 1956 will be handled by creating
Book Depreciation
254
RADIANT
SAP gives a functionality of depreciation forecast report where in one can
analyze the depreciation of the asset over a period of years
The planned depreciation is posted to the general ledger at the time of the
monthly depreciation posting run. This posting run uses a batch input session
to post the planned depreciation for each posting level for individual asset as
a lump sum amount.
The depreciation posting cycle is determined by entering the length of
time between two depreciation posting runs. This means that a setting of 1
indicates monthly posting, 3 means quarterly posting, 6 means semi-annual,
and 12 means annual. When a depreciation posting run is started, one has to
enter the period for which one wants it to be carried out
3. Capitalization of Asset Under Construction (AUC)
For capitalized maintenance, the flow is different. We use CWIP for each
asset class as account assignment in purchase order requisition. CWIP will
accumulate all the costs of the WIP for each asset class and subsequently
based on the capitalization date. The settlement can be done at the asset
concerned
4. Asset Retirement and Transfer
The asset retirement consists of any of the following
Sale of asset with customer, without customer
Scraping of an asset
Transfer of an asset
Posting revenue/loss on asset sale
The above mentioned items can be done by using SAP standard functionality
255
RADIANT
5. Closing Operation
The year end closing program is used the fiscal year for one or
more company codes from an accounting perspective. Once the
fiscal year is closed, one can no longer post or change values
within asset accounting. The fiscal year that is closed is always
the year following the last closed fiscal year
At the time of closing the period system performs the following

checks.
The system found no errors during the calculation of

depreciation
The planned depreciation from the automatic posting area

has been completely posted to the general ledger
All incomplete assets (master records) have been

completed, since this check does not make sense for asset
under construction, we can prevent this check from being
made for assets under construction
Asset Accounting Configuration:

1. Maintain Chart of Depreciation
Definition: Charts of depreciation are used in order to manage various legal
requirements for the depreciation and valuation of assets. These charts of
depreciation are usually country-specific and are defined independently of the
other organizational units. A chart of depreciation, for example, can be used
256
RADIANT
for all the company codes in a given country. Chart of depreciation means list
of depreciation areas. Depreciation Area means one set of book keeping.
Path: SPRO- SAP Reference IMG- Financial Accounting (New)- Asset
Accounting- Organizational Structures- Copy Reference Chart of
Depreciation/Depreciation Areas (Tcode:OAP1)
Execute
Double click on Copy Reference Chart of Depreciation
Click on Copy org.object (F6)
From chart of dep.
1IN (Sample chart of depreciation:

India)
To chart of dep.
Enter, Enter, Enter and enter
One time go back
Double click on Specify Description of Chart of Depreciation
Chart of Dep.
Enter
Description
Save and enter
One time go back
Double click on Copy/Delete Depreciation Areas
Chart of Dep.
Enter
Observe depreciation areas under our chart of depreciation
2. Assign Input Tax Indicator for Non-Taxable Acquisitions
257
RADIANT
In this step, you specify an input tax indicator per company code. The
system then uses this indicator when you post acquisitions that are not
subject to tax, but which are posted to accounts that are tax-relevant.
An acquisition of this type is an acquisition from in-house production.
In the Asset Accounting posting transaction for this acquisition, the input tax
indicator is not ready for input.
In each company code, enter a tax indicator for business transactions
that are not subject to taxes (for example, V0).
Path: SPRO- Financial Accounting (New) - Asset Accounting- Integration with
the General Ledger- Assign Input Tax Indicator for Non-Taxable Acquisitions
Execute
Company Code
Enter
Input Tax
V0 (0% Tax on purchases)
Output Tax
A0 (0% Tax on Sale)
Save and enter
3. Assign Chart of Depreciation to Company Code

Definition: One chart of depreciation can be assigned to more than one
company codes which are located in same country
Path: SPRO- Financial Accounting (New) - Asset Accounting- Organizational
Structures- Assign Chart of Depreciation to Company Code (Tcode: OAB1)
Execute
258
RADIANT
Company code
Enter
Chrt Dep
Save and enter
4. Specify Account Determination

Definition: Account Determination is a bridge to flow the asset values to
General ledger accounting (This is integration point between General ledger
and Asset accounting)
Path: SPRO- Financial Accounting (New) - Asset Accounting- Organizational
Structures- Asset Classes- Specify Account Determination
Execute
Acct.determ.
Name of account determination
Save and enter
5. Create Screen Layout Rules

Definition: Screen layout controls Fields in Asset Master record.
Path: Same path
Execute
259
RADIANT
Select 1010, 2000 and 3000
Click on copy as (F6)
Screen Layout Rule
Name of screen layout rule
Save and enter
6. Define Number Range Interval

Path: Same path
Execute
Company Code
No
01
From number
100000
To number
199999
Enter
No
02
From number
200000
To number
299999
Enter
No
03
260
RADIANT
From number
300000
To number
399999
Enter
Save and enter
7. Define Asset Classes

Definition: Asset class means which are having same characteristic features.
Path: same path
Execute
Asset Class
Short Text
Account determ
Scr.layout rule
Number range
Asset Class
Short Text
Account determ
Scr.layout rule
Number range
Asset Class
Short Text
Account determ
Scr.layout rule
Number range
Save and enter
8. Determine Depreciation Areas in the Asset Class

261
RADIANT
Path: SPRO- Financial Accounting- Asset Accounting- Valuation- Determine
Depreciation Areas in the Asset Class
Execute
ChDep
Enter
Asset Class
Enter
Select Asset Class
Double click on Depreciation Areas
Screen layout
2000
Deselect Area deact.

Save and enter
9. Depreciation Key
Definition: Depreciation key nothing but depreciation rate
a. Define Base Methods
Definition: It is particularly important to enter a depreciation type and the
depreciation calculation method. Base method is assigned in depreciation key.
Depreciation type means whether it is Ordinary depreciation or special
depreciation. Special depreciation means other than ordinary depreciation
purely income tax depreciation.
Depreciation method means how we calculate depreciation. For ex:
Percentage depreciation.
262
RADIANT
Accounting- Depreciation- Valuation Methods- Depreciation Key- Calculation
Methods- Define Base Methods
Execute
Base method
Type of depreciation
N Ord.depreciation
Dep.Method
P Stated Percentage
Save
Enter and enter
b. Define Declining-Balance Methods

Definition: For each declining balance method, we maintain following
specification,
A multiplication factor for determining the depreciation percentage rate,
An upper limit for the depreciation percentage rate and
A lower limit for the depreciation percentage rate
Multiplication factor means system multiplies the depreciation percentage
rate resulting from the total useful life by this factor.
Path: Same path
Execute
Decl.-bal.
Description of the method
263
RADIANT
c. Define Multi-Level Methods

Definition: In multi level method, we can define validity period for a given
percentage rate. For ex: planned useful life is 30 Years.
Up to 5 years
20% Depreciation rate
Up to 10 years
15% Depreciation rate
Remaining life
10% Depreciation
Path: Same path

Execute
Multilev.meth.
Validity start
2 from ordinary depreciation start

date
Double click on Levels

Acq.year
9999
Year
999
Per
12
Base Value
24 (Net Book Value)
Percent
Save and enter
d. Maintain Period Control Methods
Definition: Assign period control keys to the period control methods for:
o
Acquisition transactions
Subsequent acquisitions
Retirements and transfers
And so on
264
RADIANT
Path: same path
Execute
Prd.c.meth
Description
Acq
1 Pro rata at period start date
Add
Ret
Trn
Save and enter
e. Maintain Depreciation Key

Definition: Depreciation key nothing but depreciation rate
Path: Same path
Execute
Dep. Key
Double click on Assignment of calculation methods
Dep type
N Ord.depreciation
Phase
1 From the start of depreciation
Base method
Decl. - bal. method
Prd cont
Class
2 Declining - balance depreciation
Save and enter

4 times go back
Select 2901
Click on activate (Ctrl+F3)
265
RADIANT
Save (Ctrl+S)
10.Create G/L Master records (FS00)

a. Building A/C
G/L Account
200100
Company Code
Click on Create
Account group
ASST Assets

Short Text
Buildings A/C
G/L Acct Long Text
Buildings Account

Recon acct for Account type
A Assets

Sort Key
018 (Asset Number)
Field status group
G007
Save
b. Sale of Asset
G/L Account
300030
Company Code
Click on Create
Account group
INCO Incomes
266
RADIANT
Short Text
Sale of Asset A/C
G/L Acct Long Text
Sale of Asset Account

Sort Key
001
Field status group
G007
Save
c. Profit on sale of Asset

G/L Account
300040
Company Code
Click on Create
Account group
INCO Incomes

Short Text
Pr. Sale of Asset A/C
G/L Acct Long Text
Profit on Sale of Asset Account

Sort Key
001
Field status group
G007
Save
267
RADIANT
d. Loss on Sale of Asset
G/L Account
400040
Company Code
Click on Create
Account group
EXPN Expenses

Short Text
LS. Sale of Asset A/C
G/L Acct Long Text
Loss on Sale of Asset Account

Select Only balances in local crcy
Sort Key
001
Field status group
G007
Save
e. Scrap on Assets
G/L Account
400050
Company Code
Click on Create
Account group
EXPN Expenses

Short Text
Scrap on Asset A/C
G/L Acct Long Text
Scrap on Asset Account

268
RADIANT
Sort Key
001
Field status group
G007
Save
f. Depreciation A/C
G/L Account
400060
Company Code
Click on Create
Account group
EXPN Expenses

Short Text
Depreciation A/C
G/L Acct Long Text
Depreciation Account

Sort Key
001
Field status group
G007
Save
g. Acc.Dep Account
G/L Account
110000
Company Code
Click on Create
269
RADIANT
Account group
LIAB Liabilities

Short Text
Acc.Dep A/C
G/L Acct Long Text
Accumulated Depreciation Account

Recon.account for acct type
A Assets

Sort Key
001
Field status group
G007
Save
11.Assign G/L Accounts

Path: SPRO- SAP Reference IMG- Financial Accounting (New) - Asset
Accounting- Integration with the General Ledger- Assign G/L Accounts
Execute
ChDep
Enter
Select Chrt/Accts
Double click on Account determination
Account Determ.
Enter
Select Account determination
Double click on Balance sheet accounts
Acquisition:Acquis. and production costs
200100
270
RADIANT
Loss made on asset retirement w/o reven.
400050
Clearing acct. revenue from asset sale
300030
Gain from asset sale
300040
Loss from asset sale
400040
Double click on Depreciation

Acc.dep. accnt.for ordinary depreciation
110000
Expense account for ordinary depreciat.
400060
Save and enter and enter
12.Maintain Number ranges for Depreciation posting (Tcode:

FBN1)
Company code
No
04
Year
From Number
0400000000
To Number
0499999999
Enter
Save and enter
13.Define Screen layout Rule

Definition: Screen layout rule controls fields in Asset Master Record
Path: SPRO- Financial Accounting (New) - Asset Accounting- Master DataScreen Layout- Define Screen Layout for Asset Master Data
Execute
Double click on Define Screen Layout for Asset Master Data
271
RADIANT
Screen layout
Enter
Select Screen Layout
Double click on Logical Field groups
Select 3 Time dependent data
Double click on Field Group rules
Select Cost center optional
Save and enter
Notes:
Main number: If this indicator is set, the screen layout rule defines the asset
main number as the level for the field group.
This means that when a sub-number is created for the asset, the values for
this field group in the sub-number are supplied by the asset main number.
Sub number: If this indicator is set, the screen layout rule defines the subnumber as the maintenance level for the corresponding field group.
Copy: If this indicator is set, the screen layout rule specifies that when you
create an asset using another asset as a reference, the specified field group is
automatically supplied with values from the reference asset.
14.Creation of Asset Master Record
272
RADIANT
Definition: The "master data maintenance" component is used for recording
the master data of your fixed assets on an individual asset basis. A fixed asset
is defined as an individual economic good that it is recognized in the balance
sheet at the time of closing, and is in the long-term service of the enterprise .
Path: Accounting- Financial Accounting- Fixed Assets- Asset- Create- AS01Asset (Tcode: AS01)
Asset Class
Company Code
Enter
Go to General data Tab
Description
Capitalized on
Go to Deprec.Areas Tab
DKey
Useful life
Odep.start
Save (Ctrl+S)
15.Creation of Sub Asset

Path: Accounting- Financial Accounting- Fixed Assets- Asset- Create- Sub
Number- AS11 Asset (Tcode: AS11)
Asset
Company Code
Number of similar sub assets
Enter
Go to General data Tab
273
RADIANT
Description
Capitalized on
DKey
Useful life
Odep.start
Save (Ctrl+S)
Note:
Similar Assets: Number of similar assets that you want the system to create
when you save an asset master record. We can create 999 similar assets at a
time
Sub Assets: This is the number which, together with the main asset number,
uniquely identifies a fixed asset in Asset Accounting.
Using the asset sub-number, you can:
Provide for separate management of later acquisitions to assets.
Represent complex fixed assets with their component parts.
In contrast to the main asset number, the asset sub-number must be

numerical. We can create 9999 sub assets under one main asset
The following graphic shows the most important depreciation terms in a
depreciation area:
274
RADIANT
16.Purchase of Asset
a. With Bank
Path: Accounting- Financial Accounting- General Ledger- Posting- F-02 General Posting (Tcode: F-02)
Document date
Type
Posting date
Period
PstKy
SA
Company code
Currency
70 (Asset Debit)
Account
TType
100 (External Asset Acquisition)
Enter
Amount
PstKy
50 (Credit)
Account
290100 (Bank A/C)
Enter
275
RADIANT
Amount
Go to Menu bar
Document - simulate
Save
b. With Vendor
path: Accounting - Financial Accounting - Fixed Assets - Posting - Acquisition
- External Acquisition - F-90 - With Vendor (Tcode:F-90)
Document date
Type
Posting date
Period
KR
Company code
Currency
PstKy
31 (Vendor Credit)
Account
Enter
Amount
20000000
PstKy
70 (Asset Debit)
Account
TType
100 (External Asset Acquisition)
Enter
Amount
Go to Menu bar
Document - simulate
Save
17. Sale of asset
a. With Bank (Tcode: F-02)
276
RADIANT
Document date
Type
Posting date
Period
SA
Company code
Currency
PstKy
40 (Debit)
Account
290100 (Bank Account)
Enter
Amount
PstKy
50 (Credit)
Account
300030 (Sale of Asset A/C)
Enter
Amount
Select Asset Retirement

Go to Menu bar
Document - simulate
Asset Number
Sub number
Asset value date
Select Complete retirement
Enter
Save
b. With Customer
Path: Accounting - Financial Accounting - Fixed Assets - Posting - Retirement
- Retirement w/Revenue - F-92 - With Customer (Tcode:F-92)
Document date
Type
Posting date
Period
PstKy
DR
Company code
Currency
01 (Customer Debit)
Account
277
RADIANT
Enter
Amount
PstKy
50 (Credit)
Account
300030 (Sale of Asset A/C)
Enter
Amount
Select Asset retirement

Go to Menu Bar
Document - simulate
Asset number
Sub number
Asset value date
Select Complete Retirement
Enter
Save
18.Scrap on Asset
Path: Accounting- Financial Accounting- Fixed Assets- Posting- RetirementABAVN - Asset Retirement by Scrapping (Tcode: ABAVN)
Click on Change company code (F7)
Company code
Enter
Asset
Document date
Posting date
Asset value date
Click on Simulate (F9)
Post (Ctrl+S)
278
RADIANT
Entry:
Scrap on Asset A/C
To Asset A/C
19.Takeover of existing assets

Accounting- Asset Data Transfer- Manual Online TransferCreate/Change/Display Legacy Asset (Tcode: AS91)
Execute
Double click on Create Legacy Asset
Asset Class
Company Code
Enter
Description
Capitalized on
DKey
Uselife
Click on Takeover values (Shift+F8)
Cum.acquis.val.
Accm.ord.deprec
Enter
Save and enter
20.Depreciation run
279
RADIANT
Path: Accounting - Financial Accounting - Fixed Assets - Periodic Processing Depreciation Run - AFAB - Execute (Tcode: AFAB)
Company Code
Fiscal year
Posting period
Select Test run

Execute (F8)
Note: If there is any errors, Click on Error list (F7)
One time go back
Deselect Test run
Go to menu bar
Program - Execute in background
Output device
LP01
Enter
Click on Immediate
Save (Ctrl+S)
Go to Menu bar
System -services - output Control
Execute (F8)
Select Spool no.
Display contents (F6)

Click on Document list (Shift+F8)
Company Code
Document type
AF
280
RADIANT
Execute
19. Asset explorer

Path: Accounting- Financial Accounting- Fixed Assets- Asset- AW01N - Asset
Explorer (Tcode: AW01N)
Company code
Asset
Enter
Observe Planned Values, Posted Values and comparisons
Validations
1. Validation in Accounting Documents
In this activity, we define additional checks for accounting documents in the
form of validations for each of your company code. We can assign a validation
for the document header and one for the line items to each company code. The
assigned validations are valid both for manual entry of documents as well as
for the automatic creation of Documents.
Ex: We can use the validation for the following situation. We want to make
sure that postings to the expense account Telephone Costs can only be
posted to the services cost center Telephone. We can carry out the checks
needed for this by using the validation
Accounting Global Settings (New)- Tools- Validation/Substitution- Validation
in Accounting Documents (Tcode: OB28)
Execute
281
RADIANT
Company code
CallPnt
1 (Document Header)
Validation
Double click on Validation
Click on Yes
Click on Insert Step (Ctrl+Shift+F5)
Click on Prerequisite
Double click on accounting document header
Go to menu bar
Settings Technical names
Double click on BKPF-USNAM (User Name)
Click on =
Click on Constant
User Name
SAPUSER
Enter
Click on Check
Double click on Accounting Document Header
Double click on BKPF-BLART (Document Type)
Click on =
Click on Constant
Document type
SA (G/L Account Document)
Enter
Click on Message
Message number
Save (Ctrl+S)
282
RADIANT
Three times go back
Activtn level
1 (Active)
2. Posting (Tcode: FB50)

Company code
Enter
Document date
Document type
DR
G/L acct
D/C
Amount in doc. Curr
Value date
290100
S Debit
25000
11.10.2011
100000
H Credit
25000
Post (Ctrl+S)
System will through error, because document type is not SA. System will
allow only SA Document type for SAPUSER
Authorizations
SAP system is a high secured system. We can maintain authorizations each
employee wise or Group of employees wise.
1. Maintain user
Path: Tools- Administration- User Maintenance- SU01 Users (Tcode: SU01)
User
V140130

Title
MR.
Last Name
Venkat
First name
Academic Title
MBA
Function
Accountant
283
RADIANT
Department
Accounts
Room number
Floor
Building
Telephone number
Extension
456
Mobil phone
9846412354
Fax
Extension
456
Email
Venkatarao@Infosys.com
Go to Logon Data Tab

Initial password
123456
Repeat password
123456
Save
2. Role maintenance
Path: Tools- Administration- User Maintenance- Role Administration- PFCG
Roles (Tcode: PFCG)
Role
Accountant
Click on Role
Save
Go to Menu Tab
Click on transactions
Transaction code
FB50
FS00
FB03
FS10N
F-01
FKMT
Enter
284
RADIANT
Click on Assign transactions (Shift+F7)
Save
Go to Authorizations Tab
Click on Expert mode for Profile generation
Company code
Business area
Enter
Note: We have to convert red color nodes and yellow color nodes should be in
green color.
If it is red color node, open tree structure, click on red color node and enter
If it is yellow color node, open tree structure, Click on yellow color mode
Click on Generate profile (Shift+F5)
Enter
Save
One time go back
Go to User Tab
User ID
V140130
Enter
Click on user comparison
Click on Complete comparison
Click on Yes
Save
3. Enter into SAP System

Double click on SAP Logon on Desktop
285
RADIANT
Click on Logon
Client
800
User
V140130
Password
123456
Enter
New Password
1234567
Repeat password
1234567
Enter
4. Define Tolerance Groups for G/L Accounts

Ledger Accounting (New)- Business Transactions- Open Item ClearingClearing Differences- Define Tolerance Groups for Employees (Tcode: OBA4)
Execute
Group
Company code
Amount per document
25000
Amount per open item account item
25000
Cash discount per line item
Save and enter
5. Assign Users to Tolerance Groups

Path: same path (Tcode: OB57)
Execute
User name
V140130
Tolerance Group
286
RADIANT
Save and enter
LSMW (Legacy System Migration Workbench)

Through LSMW, we upload master records (General ledgers, Vendors,
Customers, Assets, Bank data, Cost centers, Cost elements, Profit centers etc)
Uploading Master data (Tcode: LSMW) (Legacy System Migration
Workbench)
Project
UPLOAD
Sub project
GL
Object
GLS
Click on Create (Shift+F1)

Description
Uploading
Enter
Description
GL
Enter
Description
GL
Enter
Execute (F8)
Select Maintain Object Attributes
Execute (Ctrl+F8)
If it is display mode, Click on Display <-> Change (Ctrl+F1)
Select Batch Input Recording
Recording
Venkat
Go to menu bar
Goto Recordings Overview
Click on Create recording (Ctrl+F1)
287
RADIANT
Recording
Venkat
Description
GL Upload
Enter
Transaction code
FS00
Enter
Note: We should not use mouse until recording completed
G/L Account
Company code
Click on Create
Account Group
ASST Assets

Short Text
G/L Acct Long Text
Go to Control data (Ctrl+F11)
Account currency
INR

Sort key
001 (Posting date)
Goto Create/Bank/Interest Tab (Ctrl+F11)

Field Status group
G001
Save
Note: We can use mouse now
Click on Default all (Ctrl+F2)
Save
Go to menu bar
System- List- Save- Local file
Select Spread sheet
288
RADIANT
Enter
Directory: C:\Documents and Settings\eccadm\Desktop\
File name: GLS
Enter
Open excel sheet, which is saved on desk top (GLS)
Delete up to H column
Keep the following rows and delete remaining rows
290110
SAKNR
G/L Account Number
2301
BUKRS
Company Code
ASST
KTOKS
G/L Account Group
XPLACCT
P&L statement account
XBILK
Indicator: Account is a balance sheet account?
Cash A/C
TXT20_ML
G/L account short text
Cash Account
TXT50_ML
INR
WAERS
Account currency
XSALH
Indicator: Only Manage Balances in Local Currency
XKRES
Indicator: Can Line Items Be Displayed by Account?
001
ZUAWA
Key for sorting according to assignment numbers
G001
FSTAG
Field status group
Copy the data

Go to A1 cell
Go to menu bar
Edit Paste special
Select Values
Select Transpose
Enter
Enter General ledgers in excel sheet as per template
Delete 1st row and 3rd row
289
RADIANT
Convert K column (Sort key) into text format
Select K column and right mouse click and choose format cells
Double click on Text
Change 1 to 001 (sort key) in K Column
Open one note pad on desk top
Copy data in excel sheet to note pad which is saved on desktop
Go to create recording in SAP
Two Times go back
Save
One time go back
Select Maintain Source Structures
Execute (Ctrl+F8)
Click on Display <-> Change (Ctrl+F1)
Click on Create a structure (Ctrl+F4)
Source Structure
Venkat1
Description
GL Upload
Enter
Save
One time go back
Select Maintain Source Fields
Execute (Ctrl+F8)
Select Venkat1
Go to Menu bar
Source fields Copy fields
290
RADIANT
Select From Data File (Field name in 1. line)
Enter
Number of fields
9999
Max. Record Length
999999
Enter and enter

Give notepad path, which is saved on desktop
Save
One time go back
Select Maintain Structure Relations
Execute (Ctrl+F8)
Save
One time go back
Select Maintain Field Mapping and Conversion Rules
Execute (Ctrl+F8)
Go to menu bar
Extras Auto field mapping
Select no confirmation
Enter and enter
Save
Select Specify Files
Execute (Ctrl+F8)
Select Legacy data
291
RADIANT
Click on Add a entry (Ctrl+F2)
File
: C:\Documents and Settings\eccadm\Desktop\GLs.txt
Note: Give note pad path, which is saved on desktop

Name
Venkat
Select Tabulator
Select Field Names at start of file
Enter
Save
Select Assign Files
Execute (Ctrl+F8)
Save
One time go back
Select Read Data
Execute (Ctrl+F8)
Execute (F8)
Two times go back
Select Display Read Data
Execute (Ctrl+F8)
Enter
One time go back
Select Convert Data
Execute (Ctrl+F8)
Execute (F8)
Two times go back
292
RADIANT
Select Display Converted Data
Execute (Ctrl+F8)
Enter
One time go back
Select Create Batch Input Session
Execute (Ctrl+F8)
Execute (F8)
Enter
Select Run Batch Input Session
Execute (Ctrl+F8)
Select GLS
Click on Process (F8)
Select Display errors only
Extended log
Enter
Click on Exit Batch Input (F12)
NBJKLB/ULG;UYFTG;7IORT;79RT7OU
293

Sap Fi

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RADIANT

SAP FI/CO (Finance and Controlling) Notes

Coverage of SAP FI:

SAP CO (Controlling): Controlling nothing costing/management accounting.

Coverage of SAP CO:

ASAP Methodology (Road Map)

Phases in ASAP Road Map:

Implementation Partner Team

Senior Power User

Junior Power User

3. Kick off Meeting: This is initial meeting in the project implementation.

Duration of Each Phase

01.01.2011 31.03.2011 (3 Months)

Business Blue Print

01.04.2011 30.06.2011 (3 Months)

01.07.2011 31.10.2011 (4 Months)

01.11.2011 30.11.2011 (1 Month)

Go Live and Support

01.12.2011 31.12.2011 (1 Month)

TO-BE Document: This document will be prepared by implementation

8. GAP Analysis Document: This document will be prepared by

Business Blue Print:

End to testing the business requirements

Training to end users (client employees). Generally we follow

System settings (Ex: Outlook configuration, MS Office, Printers,

Data migration from existing system to SAP system

Go Live and Support:

How to enter into System:

Client: Client is an organizational unit. Server can be divided into clients.

User: User is an authorization to enter into SAP system and to process

Every screen consists of

Work area: We process transactions in work area by using menu bar,

Status bar: System will update status of the transaction

SAP has given two screens

2. Define Company code (Sister concern/subsidiary company)

3. Define Business Area

4. Assign company code to company

5. Define Fiscal Year Variant

Number of posting periods

No. of Special periods

Double click on Period Texts Folder

6. Assign company code to fiscal year variant

Create following financial years

7. Define posting period variant

8. Assign Variants to Company Code

9. Open and Close Posting Periods

10.Define Document Types

Vendor out going payment

Vendor Credit memo

Customer incoming payment

Customer Credit Memo

Path: SPRO- SAP Reference IMG- Financial Accounting (New)- Financial

: SA (G/L Account Document)

11.Define Field Status Variants

Note: Value date nothing but check clearing date

12.Assign Company Code to Field Status Variants

13.Edit Chart of Accounts List

Length of G/L Account number

Save and enter

14.Define Account Group

Save (Ctrl+S) and enter

15.Define Retained Earnings Account