GENERAL INFORMATION

THE ASEAN-JAPAN YOUTH FORUM

THE ROLE OF YOUTH ON STRENGTHENING ASEAN-JAPAN
PARTNERSHIP TOWARD ASEAN COMMUNITY 2015
4th-7th March 2015
Bengkulu, Indonesia

Organized By :

In Collaboration With:

I. DESCRIPTION
The ASEAN-Japan Youth Forum is a creative space for 100 talented students from Japan and
ASEAN member countries to share their experiences, thought, awareness and understanding
on how to building and maintaining our partnership. This event will be organized by Indonesia
Student & Youth Forum (ISYF) in collaboration with The State Ministry of Youth and Sport of
Republic of Indonesia, The Ministry of Foreign Affairs of Republic Indonesia, Japan Foundation,
Japan Embassy to Indonesia and ASEAN Secretariat. The Theme is The Role of Youth on
Strengthening ASEAN-Japan Partnership Toward ASEAN Community 2015. The forum would
be held on March 4 - 7, 2015, in Bengkulu, Indonesia. The main agenda are ASEAN-Japan
Youth Forum (Ministerial Panel, Leaders Panel, Country Report, Focus Group Discussion,
Working Group, Field Trip, etc).

II. BACKGROUND
The youth population in ASEAN and Japan is very significant, approximately 60% from the
total youth population in ASEAN. The number indicates the position and role of youth is
very important in ASEAN development. One of the most important issues within
development issues is partnership. Partnership is undoubtedly required and shall be
implemented by every nation. However, one of the problem that frequently occurs within
partnership in every level is, the partnership is always centralized at the elite level and it is
lack of socialization to the grass roots and particularly the low youth participation in
every partnership, meanwhile the youth group is a strategic group that is able to be the
catalyst to sustain development.
The problem within partnership issues is how to develop and mobilize the participation of
the youth. The population of youth is the asset and opportunity to strengthen and create
partnership. One of the significant step that needs to be undertaken is to create forums
or activities that facilitate youth within ASEAN region and Japan, these forums or activities
will enable youth in each country to share knowledge, experiences and initiate with
partnership between ASEAN and Japan in a concrete and comprehensive level. The
partnership among youth will support developments and promotion in ASEAN and Japan.
ASEAN and Japan first established informal dialogue relations in 1973, which was later
formalized in March 1977. The signing of the Tokyo Declaration for the Dynamic and
Enduring ASEAN-Japan Partnership in the New Millennium together with the ASEANJapan Plan of Action (ASEAN-Japan POA) at the ASEAN-Japan Commemorative Summit,
held in December 2003 in Tokyo., have contributed to the strengthening of relations
between the two sides. the ASEAN-Japan POA served as the roadmap in moving ASEANJapan relations forward until 2010. At the 14th ASEAN-Japan Summit on 18 November
2011 in Bali, Indonesia, the Leaders issued the Joint Declaration for Enhancing ASEANJapan Strategic Partnership for Prospering Together (Bali Declaration) and adopted the
ASEAN-Japan Plan of Action 2011 2015;

ASEAN and Japan celebrated the 40th anniversary of ASEAN-Japan Friendship and
Cooperation in 2013. To celebrate the milestone, ASEAN and Japan carried out
commemorative activities throughout the year. Japan hosted the ASEAN-Japan
Commemorative Summit on 13 15 December 2013 in Tokyo.

III. THEME

The Role of Youth on Strengthening ASEAN-Japan Partnership Towards ASEAN

Community 2015

IV. OBJECTIVES
To enhance and strengthen mutual understanding, friendship and cooperation in order to
contribute to the building and maintaining youths partnership of ASEAN Countries-Japan;
To strengthen the future-oriented youth cooperation of the ASEAN countries and Japan
facing the Single ASEAN Community;
To raise awareness among youth of the ASEAN countries and Japan in optimizing
partnership on Prospering Together
To promote mutual understanding and collaboration among youth partnership of the
ASEAN countries and Japan on variant issues.
V. OUTPUTS
Participants could formulate some recommendations to strengthen ASEAN-Japan partnership
The Youths of ASEAN Countries and Japan created on strategic action and recommendations
toward ASEAN and Japan Partnership establishment.
Participants will formulate some recommendations for policy makers, International and
Government Institutions, and other stakeholders.
The recommendation can be implemented through the action plan to be conducted and
organized by youth (such as, Youth Forum, Regular meeting on the Forum);
The ASEAN and Japan Youth network on partnership development.
VI. DELEGATION
100 participants from ASEAN are expected to attend the conference. The qualifications of participants are
those who are aged between 18-25 years old, good command in English with strong
communication skills, good health and ability to work in a team with diverse cultures; representing
youth organizations or university students, interested in youth partnership development and making
a paper report of their countrys cooperation with other ASEAN country members and Japan to
be presented on the forum.

VII. DATE AND VENUE

ASEAN-Japan Youth Forum will be conducted from 4 to 7 March, 2015 at the Santika Hotel,
Bengkulu -Indonesia.
Santika Hotel, Bengkulu ( Official Hotel)
Jl. Raya Jati No. 45, Sawah Lebar, Bengkulu 39225, Indonesia
T : +62 (0736) 736 25858
F : +62 (0736) 736 25858
E : e-commerce@santika.com
W: http://www.santika.com/santika-bengkulu
VIII. TRAVEL AND LOCAL ARRANGEMENT
The international air fare shall be borne by the participants. The Organizer will provide
transportation upon arrival and departure to the Fatmawati airport, Bengkulu. Upon arrival in
Bengkulu, participants will be given an identification badge. Participants should wear the badge
at all times for their own security and identification and will be greeted by a Liaison Officer at the
airport hall of the Fatmawati Airport in Bengkulu. They will be assisted and accompanied to
official Hotel. For the convenience, participants from each country are advised to travel in
groups. Flight arrival and departure schedules should be passed to the Office of Indonesia
Student and Youth Forum, Indonesia, by fax : +62-21-74646097 or email: isyf.office@gmail.com.
On departure, participants will be assisted and accompanied to the Fatmawati Airport, Bengkulu
by Committee.
IX. HOSPITALITY
The Organizer will provide local transportation and meals, and the Japan Foundation will provide
accommodation at Hotel Santika, Bengkulu, on twin-sharing basis for all delegates from 4 to 7
March 2015. All delegates are responsible for their personal expenses such as mini-bar charges,
room service, telephone calls, laundry service, use of business center facilities and internet. The
delegate shall bear their own expense in case of extended stay.
X. MEALS
Breakfast will be provided daily at the hotel. All other meals will be provided as indicated in the
program. Please note that all food served during the program and social events will not contain
pork or lard. Should any of the delegates are vegetarian, a confirmation should be made through
the delegates diet preference list provided on the registration form.
XI. REGISTRATION AND VISA
Participants from Japan are requested to contact the Embassy of Indonesia in their respective
countries on the visa requirements. Some countries are eligible for Visa on Arrival upon their
arrival at any major International Airport in Indonesia. Indonesia will allow visa-free entry to
citizens of other ASEAN Countries.

XII.
LANGUAGE
The program will be conducted in English and Indonesia Language on Opening
Ceremony, as
it is the Indonesias national standard event. The translated English text will be provided for the
delegates and guests.
XIII.
MEDICAL SERVICES
Santika Hotel, Bengkulu, does not provide an in-house doctor. There are several hospital
surrounding the hotel which could be reached within 30 minutes drive away.
XIV. GIFT EXCHANGE
There would not be any official gift exchange ceremonies. Delegates are not required to prepare
official gifts for exchange during the forum.
XV. GENERAL INFORMATION ON INDONESIA
Indonesia is a multicultural state and a culturally rich multi-ethnic society of Chinese, Malay,
Indian and other races. Indonesia is the fourth largest country in the world with a population size
of about 250 million. It is an upper developing country with growing technological, commercial,
economical and social systems.
a. Airport Tax
There is an airport service charge of Rp.150.000 equivalent US$15 upon departure from
Soekarno-Hatta International Airport, Jakarta, and Rp. 15.000 equivalent US$1.5 upon
departure from Fatmawati Airport, Bengkulu. This charge is not included in the price of the
air ticket by most travel agents.
b. Banking
Banking hours are Monday to Friday: 0900 hrs to 1500 hrs. Saturday: 0930hrs to 1300 hrs.
Most banks handle travelers' cheques and change foreign currencies. However, some banks
do not have foreign exchange dealings on Saturdays. Passports are required when cashing in
travelers cheques. A nominal Commission may be charged.
c. Currency
The local currency is Rupiah (Rp), and 1 US $ is equal +/- Rp. 12,600. Notes are issued in
denominations of Rp 100,000, Rp.50,000, Rp.20,000, Rp.10,000, Rp.5,000, Rp.2,000, Rp.1000.
Travelers cheques and currencies may be changed at banks, hotels and licensed money
changers. Money changers usually offer better exchange rates than banks as they do not
charge service fees, however, they may only have limited quantities of certain currencies.
e. Drinking Water
It is not safe to drink water straight from the tap in Indonesia. It is better to drink from the
bottle (mineral water) or served by the committee.

f. Electricity
Indonesias voltage is 220 volts AC. It may better to prepare transformer on your own. The
power plugs used in Indonesia are of the two-round pin, round-shaped type .
g. Medical Facilities
Pharmacies are readily available at supermarkets, department stores and shopping centers.
Registered pharmacists generally work from 09.00 hrs to 18.00 hrs.
h. Money Changers
Apart from banks and hotels, money can be changed wherever the sign "Money Changer" is
displayed. Visitors are discouraged from changing money with unlicensed money changers.
j. Phone Services
Most hotels offer in-room international direct dial (IDD) telephone services. Rates and access
codes are dependent on the service provider used by the hotel. There are five mobile
telephone service providers Telkomsel, XL, Indosat/IM3, 3, and Smart.
m. Smoking
Smoking is prohibited in the majority of indoor locations in Indonesiaincluding cinemas, air
conditioned shopping malls and offices, bus interchanges and shelters, swimming pools,
sports stadium, etc. Designated smoking areas are allowed in some premises such as eating
establishments and entertainment outlets.
n. Tipping
Tipping is practiced as most hotels and restaurants in Indonesia.
o. Weather
One degree north of the equator, Indonesia has a warm and humid climate throughout the
year, averaging 28C to 35C (86F to 99F) in the day and 22C to 27C (73F - 84F) in the
evenings. Indonesias climate is characterized by uniform temperature and pressure, high
humidity and abundant rainfall. December and January are the rainy months in Indonesia,
while occasional showers may be expected throughout the day in March .

XVI. ORGANIZERS AND CONTACT PERSONS

The ASEAN-Japan Youth Forum is organized by the Indonesia Student & Youth Forum (ISYF) in
collaboration with The ASIA Center and the Ministry of Youth and Sports, Indonesia and
Bengkulu Local Government. For any inquiries, please contact:
Chief Liaison Officer Indonesia Student & Youth Forum
Ms. Nurul Asri Mulyani
Phone /fax : +62 21 74646097
E-mail : taufik@isyf.or.id
Mobile : +6285221622414
Ms. Yute Inten Apsari
Phone /fax: +62 21 74646097
E-mail: yute@isyf.or.id
Mobile : +6281222940088
Mrs. Saefulloh
Phone /fax: +62 21 74646097
E-mail: saefulloh@isyf.or.id
Mobile : +628999179460

XVII. TENTATIVE PROGRAM

WEDNESDAY, MARCH 4, 2015
10.00a.m 16.00 p.m. - Arrival of Participants
- Check in and Registration of Participants, Speakers, Committee at
Santika Hotel, Bengkulu
19.00 p.m 20.30 p.m. Welcoming Dinner
THURSDAY, MARCH 5, 2015
09.00 a.m 10.00 a.m OPENING CEREMONY
Report by Organizing Committee, Mr. Kiki Nugraha
Welcoming Remarks by the Governor of Bengkulu
Remarks from Mr. Jun TAKAHASHI, Mission of Japan to ASEAN.
Remarks from ASEAN Secretariat*
Opening Remarks by Ministry of Foreign Affairs of the Republic of
Indonesia*
10.00 a.m 12.30 p.m. PLENARY SESSION
In this session, Three Speakers will elaborate, share information and
knowledge to the audience.
First speaker: Understanding the ASEAN - Japan Cooperation and
History by Mr. Jun TAKAHASHI, Mission of Japan to ASEAN.
Second speaker: Understanding the ASEAN - Japan Cooperation and
History (Case Study from Japan Foundation Jakarta) by Ms. Ai GOTO,
Japan Foundation, Jakarta
Third speaker: Shaping the Competitive and Innovative Youth Resource
to Strengthening the Cooperation between ASEAN - Japan Youth Mr.
Ky-Anh Nguyen, Assistant Director / Head of Culture and Information
Division, ASCC Department
Fourth speaker: Youth Partnership Strategy to implement ASEAN
Japan Cooperation Mr. Ibrahim Almuttaqi , the Head of our ASEAN
Studies Program, The Habibie Center
Q&A
The Moderator : Yute Inten Apsari

12.30 p.m 13.30 p.m. Break and Lunch

13.30 p.m 15.30 p.m

COUNTRY PRESENTATION
Brunei Darussalam
Cambodia
Indonesia
Laos
Malaysia
Japan

15.30 p.m 16.00 p.m Coffee break

16.00 p.m 17.30 p.m COUNTRY PRESENTATION
Myanmar
Philippine
Singapore
Thailand
Vietnam
Presentation :
Each country group has an opportunity to present the partnership
model that implemented in their home country and or new model of
partnership drafted by the participants. The duration of each
presentation is 10 minnutes. This presentation will be projecting as the
subsrances to FGD session and foundation to formulate the partnership
planning.
17.30 p.m 19.15 p.m Break
19.15 p.m 21.00 p.m Dinner (hosted by The Minister for Youth and Sport of The Republic of
Indonesia
FRIDAY, MARCH 6, 2015
08.00 a.m 10.00 a.m FOCUS GROUP DISCUSSION
This session consist of three FGD based on three sub themes we
proposed :
First group The ASEAN - JAPAN Youth Partnership in Political-Security
Community
Second group, ASEAN-JAPAN Youth Partnershipin Economic

Community

Third

group

Community

ASEAN-Japan

Youth

Partnership

Socio-cultural

Focus Group Discussion

Participants could choose the theme they interested in. Participants are
encouraged actively to participate in this session. The discussion will be
lead by facilitator team from Ministry of Foreign Affairs of Republic
Indonesia, Directorate for ASEAN Functional Cooperation and Youth
Organizations. The aim of FGD is that participants could discuss in more
detail on how and what to do in ASEAN-JAPAN Youth Partnership.
Three representatives from every FGD will represent their group to joint
Working Group Discussion to formulate Recommendation.
10.00 a.m 10.30 a.m. Coffee Break
10.30 a.m 11.30 a.m. CONTINUED FOCUS GROUP DISCUSSION
11.30 a.m 13.30 p.m. Lunch and Prayer (for Muslim)
13.30 p.m 15.30 p.m. WORKING GROUP DISCUSSION
15.30 p.m 16.00 p.m. Break
16.30 p.m 17.45 p.m. FINAL PLENARY
17.45p.m 19.30 p.m. Break
19.30p.m 21.00 p.m. Closing Ceremony & Dinner (Hosted by The Minister for Youth and Sport
of The Republic of Indonesia
SATURDAY, MARCH 7, 2015
08.00 a.m-14.00 p.m. Fieldtrip
*All Delegates can stay at the hotel until March 8, 2015 at 12.00 p.m.