PROCUREMENT COMMITTEE WEBSITE

GUIDELINE SKTPM PROCESS

TABLE OF CONTENT
1. WHAT IS SKTPM?
2. HOW TO GET SKTPM?
A. STEP 1 (DOWNLOAD & FILL MANDATORY FORMS
B. STEP 2 (SUBMIT MANDATORY FORMS)
C. STEP 3 (RECEIVE USER ID AND PASSWORD)
D. STEP 4 (UPLOAD SKTPM DOCUMENT)
E. STEP 5 (PRINT AND SIGNED PQ-001)
F. STEP 6 (SKTPM DOCUMENT VALIDATION)
G. HOW TO CHECK IF YOUR DOCUMENT IS SUCCESSFULLY UPLOADED

H. STEP 7 (COLLECT SKTPM CERTIFICATE & SUBMIT PQ-001)

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WHAT IS SKTPM?

SKTPM
Surat Keterangan Terdaftar Penyedia Barang dan Jasa Mampu.

It is a certificate issued by TOTAL E&P INDONESIE for qualified supplier in

terms of financial, operational/business license, legal, and experience aspect.

SKTPM certificate will be used as replacement of administrative document

during tender process. The objective is to simplify tender process and give
room for supplier to prepare the administrative documents.

Vendor having SKTPM should always update their data and make sure all the
information they put in the Proccom website is valid.

HOW TO GET SKTPM?

REQUIRED DOCUMENTS
No.

DOCUMENT

HARDCOPY
(Original)

SOFTCOPY (via
Proccom Website)

REMARKS

PQ-001

Yes

No

With Duty Stamp and Company Stamp

HSE Statement

Yes

No

With Duty Stamp and Company Stamp

E-Procurement Participation Form

Yes

No

With Company Stamp

E-Sourcing Participant Agreement Form

Yes

No

With Duty Stamp and Company Stamp

Due Diligence Questionnaire

Yes

No

With Company Stamp

Statement of Domestic Company Status

Yes

Yes

Surat Pernyataan Perusahaan Dalam Negeri

For UB domestic company ONLY. Issued by
Notary or Legal Consultant (With Duty Stamp)

Deed of Establishment, Amendment and its validation

No

Yes

(Akta Pendirian, Akta Perubahan dan

Pengesahannya) - Complete

Certificate of Domicile

No

Yes

(Surat Keterangan Domisili Usaha)

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10
11
12
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SIUP/IUJK/SIUJK/IUT
TDP
SKT Migas
Partnering Agreement / Agency Letter
Tax Payment Certificate:
- SPPKP
- NPWP
- SPT (Form 1771), Tax Receipt (Bukti Pembayaran &
Bukti Penerimaan)

No
No
No
No

Yes
Yes
Yes
Yes

IF ANY
IF ANY

No
No

Yes
Yes

No

Yes

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Financial Report

No

Yes

UM&UB : Audited (Complete)

UK: Not Audited (Profit & Loss, Balance Sheet)

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PO/SO/Contract

No

Yes

(In line with all of your Business

Classification/Experience)

FLOW PROCESS SKTPM PROCESS

Download SKTPM Guidelines

and Forms at
http://proccom.total.co.id

Submit ORIGINAL HARDCOPY

Documents
to Procurement Committee
Counter

Receive Login ID of PROCCOM

WEBSITE through Vendor's
Registered Email Account

Fill SKTPM Process and Upload

SOFTCOPY of all REQUIRED
DOCUMENTS via PROCCOM
WEBSITE

PRINT and SIGNED PQ-001

(Retrieved from PROCCOM
WEBSITE)

TEPI Process the application and

verify all the submitted documents

Collect SKTPM & Submit

SIGNED PQ-001

STEP 1

(DOWNLOAD & FILL MANDATORY FORMS)

STEP 1 (DOWNLOAD & FILL MANDATORY FORMS)

Click to download Mandatory Forms.

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STEP 2

(SUBMIT MANDATORY FORMS)

STEP 2 (SUBMIT MANDATORY FORMS)

Please fill all the requirement in the Mandatory Forms:
1.
2.
3.
4.
5.

HSE Statement (Pernyataan Melaksanakan Ketentuan K3L)

e-Procurement Participation Form
e-Sourcing Participant Agreement
Due Diligence Questionnaire
Statement of Domestic Company Status (For Domestic Company having
UB Qualification ONLY)

Then submit the original document to :

SKTPM NEW PROCESS
TOTAL E&P INDONESIE - Procurement Committee Counter
BRI Building 3rd Floor, Jl. Jendral SUDIRMAN No. 40, Klandasan
Balikpapan 76112
Mandatory Forms is valid for 3 (three) years unless there are any changes in the information.
Therefore, for SKTPM update does not necessarily to submit Mandatory Forms.
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STEP 3

(RECEIVE USER ID AND PASSWORD)

STEP 3 (RECEIVE USER ID AND PASSWORD)

After all the Mandatory Document is received and complete, you will receive an
email from our server with your ID and Password information.
In the first login please fill security questions in case you forgot your password.
And then, change your password.
Please note that security question cannot be edited nor retrieved once it is
submitted. We advise to capture / note and save your security questions before
pressing submit.

(a) Sample of E-mail ID and

Password Information

(b) Security Questions on first

login

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STEP 4

(UPLOAD SKTPM DOCUMENT)

STEP 4 (1) NAVIGATION PANEL

Click here to
start input your
company
SKTPM
information and
documents.
(or click My
Profile)

You can choose

the language
(Bahasa or
English)

Your SKTPM Notification center. You can see

your SKTPM status via this display.

Each SKTPM supporting documents are divided in to

sections : General Details, Legal, Financial,
Personnel & Equipment, and Experience.

Summary View to review all the uploaded

information and to Print the PQ-001. Submission to
submit the SKTPM process.
To request for
access to add /
edit company
SKTPM
information and
documents.

To check the status of your

SKTPM (Valid / In progress etc).

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STEP 4 - (2) GENERAL DETAILS

Click here to
start input your
companys
information and
to make sure
your General
Data details is
correct.

Do not forget to always click save and continue for each section.

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STEP 4 - (3) LEGAL INFORMATION

Fill all the required field and

upload the supporting
document as per category
(in .pdf).

Click here to add additional

document category of your
business license (ex: SKT Migas,
etc).

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STEP 4 - (4) LEGAL INFORMATION

Click here to start
input the data

Scroll the window to see

additional field needed to
be input.
For UK and UM do not
need to submit Statement
of Domestic Company
status so please upload
blank document to choose
Dalam Negeri.
The 1st line of BoD that you
put will be used as the
Company Representative
/Management in the PQ001
(Summary View).

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STEP 4 - (5) FINANCIAL INFORMATION

Click here
to input
your
Financial
Report
date.

Please Note:
Tambah Baru / Add New is
used if you need to add
additional Financial Report.
(ex: in 2011, 2012 and 2013).
For first time input, you do not
need to click this button.

Fill all the

field (just
like in the
PQ-001).

Please be aware once you add

new date of financial report you
will NOT be able to delete
them. But in case you did
please contact Proccom
administrator to delete them for
you.

Upload the
complete
financial
report (in
.pdf).

Financial report that will be

shown in the summary view is
financial report with the latest
date issuance.

All Value in Units / Satuan

Starting July every year, the only accepted Financial report is the previous year.
(Ex: In July 2014, accepted financial report is in the year of 2013).
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STEP 4 (6) PERSONNEL & EQUIPMENT

Personnel & Equipment Section are only for Supplier having Contracting Service (Jasa Pemborongan) /
Supplier having Business Classification with code B. (see list of business classification for more info)
Skip or click Simpan dan Lanjut if you did not have Contracting Service classification.

For Supplier
having
Contracting
Service
classification,
Click here to start
input the data

Upload the
complete
financial report
(in .pdf).

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STEP 4 (7) - EXPERIENCE

Click here to start

input the data.

For Supplier as
agent /
distributor,
please input
your
information
here.

Upload your
company profile
and
product/service
catalogue here.

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STEP 4 - (8) SUMMARY VIEW

Summary View section allows you to review once again the data that you already input in your profile.
Click this tab to view each of section.

This data will be taken from

the first (1st) line of Director
list that you put in the
Director in Legal
Information section.

After all the document and

information is complete,
click tab Lainnya and click
export to pdf to get the pdf
version of you PQ-001.

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STEP 4 (9) - SUBMISSION

Please double-check your data before pressing the button below. Make sure that
you fill in all the data correctly.
After clicking submit Kirim Data Qualifikasi, the SKTPM data can not be altered
without permission from the PROCCOM administrator.

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PLEASE NOTE :
- All the document shall be in .PDF format.
- We strongly suggest to compress your
document before upload to the system.
- Maximum document submitted in the Website
is 5 MB (per document/upload).
- If you have a lot of document for each sections
(ex: lots of Notary Deed amendments), please
save them gradually to make sure all the
document uploaded in the system.

Make sure to always

CLICK save before
continue to next
section.

- Do not change to other section before pressing

simpan dan lanjut or save and continue and
get successful notification.

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HOW TO CHECK IF YOUR DOCUMENT IS SUCCESSFULLY

UPLOADED
Successful document upload can be seen by symbol near the browsing
feature.

Before Upload

After Upload

You can click the symbol to download and check the document whether it is the
proper one or not.

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STEP 5

(PRINT AND SIGNED PQ-001)

STEP 5 (PRINT AND SIGNED PQ-001)

Export the PQ-001, print and signed (add duty stamp) the PQ-001.
After your SKTPM is valid and the certificate is issued, bring them and collect your
SKTPM Certificate to :
TOTAL E&P INDONESIE - Procurement Committee Counter
BRI Building 3rd Floor, Jl. Jendral SUDIRMAN No. 40, Klandasan
Balikpapan 76112

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STEP 6

(SKTPM DOCUMENT VALIDATION)

STEP 6 (SKTPM DOCUMENT VALIDATION)

In this step, Proccom will review and validate all the information and
documents. In case of invalid / lack of document(s), supplier will receive email
from the system. You can also check your SKTPM process status in the
Notification panel in the website (after login).

If all the document is valid, supplier will also receive email from the system and
may start register tender online and receive tender information based on
matched qualification and classification.

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STEP 7

(COLLECT SKTPM CERTIFICATE

& SUBMIT PQ-001)

STEP 7 (COLLECT SKTPM CERTIFICATE & SUBMIT PQ-001)

Please collect your SKTPM Certificate* at BRI Building - 3rd Floor, Balikpapan
(Procurement Committee Counter) by submitting:
1. SIGNED PQ-001 (Retrieved from Summary View in the Website) **;
2. The power of attorney (if represented by your staff) and ;
3. Previous original SKTPM certificate (for SKTPM update only)

NOTE:
*You will need SKTPM certificate for the Pre-qualification / Post-qualification
purposes during tender process.
**PQ-001 original document is valid for 3 (three) years unless there are any
changes in the information. Therefore, for SKTPM update does not necessarily to
submit PQ-001.

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HOW TO SUBMIT
SKTPM DOCUMENTS CORRECTLY
IN PROCCOM WEBSITE
Procurement Committee | 2014

REQUIRED DOCUMENTS

How to Submit SKTPM Documents Correctly in Proccom Website

LEGAL INFORMATIONS
6. Statement of Domestic Company Status
7. Deed of Establishment, Amendment and its Validation
8. Certificate of Domicile
9. SIUP/IUJK/SIUJK/IUT
10. TDP

COMPANY STATUS
UK (Usaha
Kecil)

Dalam
Negeri

UM (Usaha
Menengah)

Dalam
Negeri

UB (Usaha
Besar)

Dalam
Negeri

NATIONAL

How to Submit SKTPM Documents Correctly in Proccom Website

SURAT IJIN USAHA

Statement of Domestic
Company Status Issued by
Notary or Legal Consultant

No
Attachment

6. STATEMENT OF DOMESTIC COMPANY STATUS

Board of Director

Share Holder

2/3 occupied by Indonesia Citizen

Min. 51% Owned by Indonesia Citizen

How to Submit SKTPM Documents Correctly in Proccom Website

7. DEED OF ESTABLISHMENT, AMENDMENT AND ITS VALIDATION

Required Deeds:

PT

Validation from
KEMENKUMHAM

Establishment Deed.
Latest Deed about:
* Current Share Holder
* Current Board of Director

CV

Validation from
National Court
(Pengadilan Negeri)

How to Submit SKTPM Documents Correctly in Proccom Website

Akta Penyesuaian UU No. 40

Tahun 2007 (for PT only)

7. DEED OF ESTABLISHMENT, AMENDMENT AND ITS VALIDATION

Complete Pages of Notarial Deed.

COMBINE notarial Deed and its Validation in ONE attachment
Different Deed in different field.
Presentation title - Place and Country - Date Month Day Year

8. CERTIFICATE OF DOMICILE
SKDU (Certificate of Domicile)
Issued by Lurah/Camat
Cant replaced by Izin Gangguan

Presentation title - Place and Country - Date Month Day Year

9. SIUP/IUJK/SIUJK/IUT

SIUP
Presentation title - Place and Country - Date Month Day Year

IUJK
9

SIUJK
Presentation title - Place and Country - Date Month Day Year

IUT
10

10. TDP

How to Submit SKTPM Documents Correctly in Proccom Website

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Ijin Usaha
SIUP/IUJK/SIUJK/IUT

Surat Keterangan Domisili Usaha

TANDA DAFTAR PERUSAHAAN

SKDU

TDP

Company Name and Address should be same at all Business

Licences and match with General Information you submitted.

Presentation title - Place and Country - Date Month Day Year

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FINANCIAL INFORMATIONS
13. Tax Payment Certificate
14. Financial Report

13. TAX PAYMENT CERTIFICATE

Annual Tax Receipt for the year 2013 (Tanda Terima SPT Tahunan)
1771 complete Form
SSP (Surat Setoran Pajak)

Presentation title - Place and Country - Date Month Day Year

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BUSINESS QUALIFICATION

Equity (IDR)

max 500.000.000

max 10.000.000.000

> 10.000.000.000

or

Revenue (IDR)

Qualification

max 2.500.000.000

max 50.000.000.000

> 50.000.000.000

Usaha Kecil
(Kalimantan domicile only)

Usaha Menengah

Usaha Besar

Unaudited
Financial Report

Presentation title - Place and Country - Date Month Day Year

Audited Financial
Report

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14. FINANCIAL REPORT

USAHA KECIL:
Balance Sheets
Profit & Loss
Sign by Director with Company and Duty Stamp.
Presentation title - Place and Country - Date Month Day Year

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14. FINANCIAL REPORT

USAHA MENENGAH & BESAR

Complete Pages of Financial Audited Report
Audited by Public Accountant.
Presentation title - Place and Country - Date Month Day Year

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EXPERIENCE
15. PO/SO/Contract

Presentation title - Place and Country - Date Month Day Year

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15. PO/SO/CONTRACT

Complete pages of PO/SO/Contract contains:

Total Amount
Material/service detail in accordance to selected Sub Bidang
Starting and Completion Date (for Service and Chartering Project)
All PO/SO/Contract Experiences are not On Going Project.
How to Submit SKTPM Documents Correctly in Proccom Website

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Please make sure that :

All documents uploaded in PDF Format
Size per attachment max. 5 MB

TERIMA KASIH

Procurement Committee | 2014

ep-id.proc-com@total.com | 0542 532475 or 0542 532429

How to Submit SKTPM Documents Correctly in Proccom Website

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