HowtoMakeGreat

Presentations
DrShweta Garg

Personality Traits in your Audience

PersonalityTraitsinyourAudience

Impulsiveness
Patience
Sh
Shyness
Anxiety
Optimism
Pessimism

Interpersonal Issues
InterpersonalIssues
Listening
Listeningability
ability
Assertiveness(expresswhattheyneed/feel
with respect)
withrespect)
Empathy(toperceive,modulateandemote)
AbilitytobeSelfCritical
EmotionalBalance
ManagingConflicts

Discover your Communication Style

DiscoveryourCommunicationStyle
Areyou
Are
you
Efficient(catchywordsandbigfigures)
DetailOriented/Perfectionists
il O i
d/
f i i
Visual
Trusting

TheGoldenRule(?)
"Tell
Tellthemwhatyouaregoingtotellthem;
them what you are going to tell them;
tellthem;tellthemwhatyouhavetold
them
them"

The Greek Way

TheGreekWay
FivePartOutline:
Five
Part Outline:
TheIntroduction
TheNarrative(storycomponent)
h
i (
)
TheArgument
TheRefutation
TheConclusion
The Conclusion

6 W Method
6WMethod
1.
1
2.
3
3.
4.
5.
6
6.

What
Who
When
h
Why
Where
How

Some Introduction Strategies

SomeIntroductionStrategies

Talkabouttheaudience
Talk
about the audience
Talkaboutthepreviousspeaker
Talkabouttheevent
lk b
h
Talkaboutamomentinhistory
Talkabouttheplace
Talk about the point of the speech
Talkaboutthepointofthespeech

4 Rhetorical Devices
4RhetoricalDevices

ParallelStructure
Parallel
Structure
Triads
Antithesis
ih i
RhetoricalQuestions

Parallel Structure
ParallelStructure
We
Weshallnotflagorfail.Weshallgoontotheend.
shall not flag or fail. We shall go on to the end.
WeshallfightinFrance.Weshallfightontheseas
andoceans.Weshallfightwithgrowingconfidence
andgrowingstrengthintheair.Weshalldefendour
island,whateverthecostmaybe.Weshallfighton
th b h W h ll fi ht th l di
thebeaches.Weshallfightonthelandinggrounds.
d
Weshallfightinthefieldsandinthestreets.Weshall
fight in the hills; we shall never surrender Churchill
fightinthehills;weshallneversurrender.
Wewillworkhard.Wewillworksmart.Wewill
create a better future for the company and for
createabetterfutureforthecompanyandfor
ourselves.

Triads
Whenweletfreedomring,whenweletitringfromevery
f
g,
gf
y
villageandeveryhamlet,fromeverystate andeverycity,we
willbeabletospeedupthatdaywhenallofGodschildren,
black men and white men Jews and Gentiles Protestants and
blackmenandwhitemen,JewsandGentiles,Protestantsand
Catholics,willbeabletojoinhandsandsingin thewordsof
theoldNegrospiritual,Freeatlast!Freeatlast!ThankGod
Almighty,wearefreeatlast! MartinLutherKing
Ournewreflectivewindowfilmwillreduceyourair
conditioning costs eliminate annoying glare and protectyour
conditioningcosts,eliminateannoyingglare,and
protect your
furnishingsfromsundamage.

Antithesis
Live
Livefree,ordie.
free or die
Andso,myfellowAmericans,asknotwhat
your country can do for you; ask what you can
yourcountrycandoforyou;askwhatyoucan
doforyourcountry.Kennedy

Rhetorical Questions
RhetoricalQuestions
If
Ifwekeeponfollowingthesameineffective
we keep on following the same ineffective
strategy,thiscompanycanexpectshrinking
market share and declining profitability Do
marketshareanddecliningprofitability.Do
youwanttoworkforacompanylikethat?Are
you comfortable with mediocrity? I think not
youcomfortablewithmediocrity?Ithinknot.
ThatswhyIhaveofferedthisplan,andwhy
IIm
mheretodaytoaskforyoursupport.
here today to ask for your support

Aim for the Head and the Heart

AimfortheHeadandtheHeart
The
TheHook
Hook
Usingpersonalpronounslikewe,us,our
Clarifywhytheaudiencemembersshould
Cl if h h
di
b
h ld
careaboutyourmessage
Involvetheaudiencebyaskingsuggestions,
addressingtheirneedsandissues
Recommendaction

Preparation
Step1:Defineyourobjective
Step 1: Define your objective
WhyamImakingthispresentation?WhatdoI
want my audience to do as a result?
wantmyaudiencetodoasaresult?
Step2:UnderstandtheAudience
Step3:Decidewhattosay
Step 3: Decide what to say
Step4:GetOrganized
Step5:DevelopEffectiveVisuals
St 5 D l Eff ti Vi l
Step6:Rehearse!

Writing the Presentation

WritingthePresentation
Avoid
Avoidsubordinates
subordinates
Avoidpassivesentences
Respectthenaturalorderofspoken
h
l d
f
k
language:Subject+Verb+Predicate.
eg.Thehouseisblue.

Thissentencehasfivewords.Herearefivemore
words.Fivewordsentencesarefine.Butseveral
togetherbecomemonotonous.Listentowhatis
happening.Thewritingisgettingboring.Thesoundof
itdrones.Itslikeastuckrecord.Theeardemands
somevariety.Nowlisten.Ivarythesentencelength,
andIcreatemusic.Music.Thewritingsings.Ithasa
g g
pleasantrhythm,alilt,aharmony.Iuseshort
sentences.AndIusesentencesofmediumlength.
Andsometimes,whenIamcertainthereaderis
rested,Iwillengagehimwithasentenceof
considerablelength,asentencethatburnswith
gy
p
,
energyandbuildswithalltheimpetusofacrescendo,
therollofthedrums,thecrashofthecymbals
soundsthatsaylistentothis,itisimportant.
Gary Provost
GaryProvost

Connectors
Initialones:Thepointofthistalk,Thegoalofthispresentation,Weare
happytoannounce,Mycontentionis

ProgressOnes:Firstly,Secondly,Nowweare,Afterthispoint,Later
Relators:Havingsaidthis,Regardingthat,Wecouldadd
Exemplifiers:
p
Forinstance,Forexample,Toillustratethis,To
,
p ,
,
demonstratethat

Conclusiveconnectors:Inconclusion,toconclude,asaresult,
therefore,consequently

Lights, Camera, and ACTION!

Lights,Camera,andACTION!

Donottalkfromascriptorslides
Do
not talk from a script or slides
Avoidjargonsunfamiliartolisteners
Faceyouraudience,addressdifferentsections
di
dd
diff
i
Usemovementforbettercontrol
Gestureinarelaxed,naturalway
Take a deep breath during pauses
Takeadeepbreathduringpauses
Reducefillerslikeum,eretc

Projecting a Positive Image

ProjectingaPositiveImage
Dress
Dressappropriately
appropriately
Makesureyourfacialexpressionsconveys
interest in audience
interestinaudience
Riseuptoyourfullposture
Makeandmaintaineyecontact
Avoidfoldingyourhandsandotherdefensive
gy
bodylanguage

Keeping the Audience Engaged

KeepingtheAudienceEngaged

Changewhatyouaredoing
Change
what you are doing
Askaquestion
Askforashowofhands
kf
h
fh d
Putyouraudienceinthehotseat
Addhumour
Effective visuals
Effectivevisuals

Handling Questions
HandlingQuestions

Anticipatelikelyquestions
Anticipate
likely questions
Givefeedback
ParaphrasetheQuestion
h
h Q
i
Clarifytheissues
DemonstrateEmpathy

Tips for Group Presentations

TipsforGroupPresentations
The
Thefirstspeakerintroducestheother
first speaker introduces the other
speakersbrieflyandintroducesthetopic
Eachsubsequentspeakerprovidesatransition
Each subsequent speaker provides a transition
tothenextone
Coordinate
C di
PlanwhowilltakeontheQ&A

Class Presentations
ClassPresentations
Groupswillbeaskedtopresentontheirfavourite
p
p
music/song
Time:10mins presentationforeachgroup,23mins
forquestionanswers
Date:23st February2015(Monday8.30to9.30and
onemorehour,tbd)
Thesepresentationswillbeevaluated

Expectations from your presentations

Expectationsfromyourpresentations
Stick
Sticktothetimelimit
to the time limit
Everyoneinthegrouphastoparticipate
Yourppt (ifyouareusingit)shouldbe
(if
i i ) h ld b
uploadedonthesystembeforethelecture
b i
begins
Makeitinteractive
Usecanenhancethepresentationbyroleplay

Criteria for Marks

CriteriaforMarks

Content
Content
Presentation
BodyLanguageandVoiceModulation
d
d i
d l i
GroupCoordination
AudienceInteraction

Dos and Donts

DosandDon
ts

BeonTime
eo
e
Groupswillbecalledrandomly
Sit through all the presentations
Sitthroughallthepresentations
Dressformally
Maintain time
Maintaintime
Givefeedbacktoalltheothergroups
Bring some writing material with you
Bringsomewritingmaterialwithyou
Eachgroupshallmanagethevideotapingoftheir
presentations

Next Class
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