ACCOUNTS PAYABLES

ALL CORE RELATED PAYMENTS ARE MADE IN

ACCOUNTS PAYABLES
Payments not involving Tax
Excess Premium
Refund Premium
Scroll Balance
Claims
Payments involving Tax
Survey Fee
Investigation Fee
Legal Fee
Commission
Brokerage
Court Award (when the interest exceeds Rs.50000/-)

SUPPLIER , SUPPLIER SITE AND INVOICE

Person to whom the payment is to be made is a SUPPLIER and he should have
least one SITE for making the payment.
Tax information would be available at the SUPPLIER SITE
ALL PAYMENT RELATED TRANSACTIONS ARE TRANSFERRED FROM
(CWISS) IIMS TO ACCOUNTS PAYABLES AS INVOICES.

INVOICE GENERATION IN ACCOUNTS PAYABLES

1.

Transfer of data from IIMS to AP is made by running a REQUEST SET

program which is available in Accounts Payables.
The following process is carried out by running the program
1. Generation of invoices automatically for all the transactions created in
IIMS which are due for payment.

2. Creation of Supplier code and Supplier Site for each Invoice Generated

2.

When Excess or Refund is transferred to AP One INVOICE for each

payable transaction is created.

3.

Where ever TDS is involved in the payment, Three INVOICES are

generated automatically.
1. One Standard invoice for payment of Commission, Survey fee etc.
2. One Credit Note for Tax Deducted from payment.
(with ve Amount)
3. One Standard invoice for payment of Tax to Tax Authority.
MAKING PAYMENTS IN ACCOUNTS PAYABLES

Once AP Transfer is done in Core in IIMS

Logon to Oracle Financials AP Manager
Run the Request for Transferring data from IIMS to AP
Steps for Running a Request
1.
2.
3.
4.
5.
6.
7.
8.

Menu View Request

Open Submit new request window
Select Single Request or Request Set
Select the report to be run from the LOV
Enter the parameters
Submit
Request ID Created
Press Find & Refresh (keep refreshing till the status becomes normal)

Query the invoice generated through the request

Invoices Inquiry Invoice Batches
1.
2.

Query by date
View the invoices

Making the payment

Payment Entry Payment
1.
2.
3.
4.
5.
6.

Select the Trading partner from the LOV

Enter Payment Date and other details
Press Enter/Adjust Invoices
Select the invoice to be paid
Press Save
Payment Voucher No. is created

Steps involved in INVOICE Generation

1. Invoice Creation
2. Validation of the Invoice (Approving)
3. Create Accounting
Note.: In case of manual invoices all the above steps have to be carried out manually
but when invoices are generated through an interface from other modules these steps
are carried out by the Request Program Run for the transfer of data.
Cancellation of an Invoice - Steps Involved
Invoices Inquiry Invoice Batches
1.
2.
3.
4.

Query by date
View the invoices
Select the invoice
Actions Cancel Invoice

GENERAL LEDGER
ENTRIES FROM IIMS AND ACCOUNTS PAYABLE are posted in
GENERAL LEDGER
POSTING OF ENTRIES IS DONE AT THE BACK END PROCESS AS
SCHEDULED. (eg. Once or Twice a day etc)
ACCOUNTING CODE STRUCTURE
Office
Dept.
Account
Analysis
Interoffice
Location
Funds
Future1
Future2