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NEW POLICY UNDERWRITING

CREATION OF PARTY
POLICY HOLDER
DEVELOPMENT OFFICER ( THRU HRMS)
AGENT
SITE FOR AGENT
FINANCIERS

II

POLICY
CREATION OF NEW POLICY
1 Policy Details like product, period of insurance, policy holder party etc.
(Once this stage is saved, the system will create a quote number)
2 Policy Attributes - Perils covered, Cover Note details etc.
3 Insured Interest - DETAILS OF INSURABLE INTEREST (VEHICLE)
3.a

Detail

3.b

Attributes

3.c

Attach Coverages
3.c.(1)

Details (package, liability etc.)

3.c (2)

Attributes (relates to TP portion of vehicle)

3.c (3)

Premium (Worksheet)

3.d

Relations (not used at this level)

3.e

Payments (not used at this level)

3.f

Schedule (not used at this level)

4 Coverage (not used at this level)


5 Loan

(not used at this level)

6 Client Details - TO VIEW THE DETAILS ABOUT THE CLIENT


7 Relation
ATTACHMENT OF DEV. OFF, AGENT, SITE, FINANCIERS ETC.
SELECT MAIN POLICY (II)
CALCULATE PREMIUM
SAVE
APPROVE PROPOSAL
COLLECTION
ISSUE POLICY
8 Payments
TO VIEW FUNDS IN / OUT WITH RESPECT TO THAT POLICY
9 Follow-up
TO ASSIGN THE PROPOSAL TO HIGHER OFFICIAL FOR APPROVAL.
10 Document

TO VIEW THE DOCUMENTS RELATED TO THE POLICY

COLLECTION AND ACCOUNTING


I CASH

COLLECTION
a) Once the proposal is approved,select collection tab
b) Instrument amount should be zero.
c) Collection type - Collection (for premium)
d) Select the bank account under Sub-Code.
e) Click Get-Total & Save.
f) Collection number will be generated and availble in the Coll. No. field.

II CHEQUE

1) COLLECTION WITHOUT EXCESS


a) Once the proposal is approved,select collection tab
b) Instrument amount should be the cheque amount.
c) Collection type - Collection (for premium)
d) Select the bank account under Sub-Code and enter instrument details in the specified fields.
e) Click Get-Total & Save.
f) Collection number will be generated and availble in the Coll. No. field.
2) COLLECTION WITH EXCESS
a) Once the proposal is approved,select collection tab
b) Instrument amount should be the cheque amount.
c) Collection type - Collection (for premium)
d) Select the bank account under Sub-Code and enter instrument details in the specified fields.
e) Tick the check-box and click add previous row.
f) Change the mode in the second row as excess-cheque.
g) Specify the excess amount in the amount field & select bank code under Sub Code
h) Click Get-Total & Save.
i) Collection number will be generated and availble in the Coll. No. field.
3) SINGLE COLLECTION FOR TWO POLICIES
a) Once the proposals are approved,select collection tab
b) Instrument amount should be the cheque amount.
c) Collection type - Collection (for premium)
d) Select the bank account under Sub-Code and enter instrument details in the specified fields.
e) Tick the check-box and click add previous row.
f) Select the relevant quote number of another approved proposal & select bank code under subcode
g) Change the mode in the third row as excess-cheque.
h) Specify the excess amount in the amount field & select bank code under Sub Code
i) Click Get-Total & Save.
j) Collection number will be generated and availble in the Coll. No. field.
4) UTILIZING THE EXCESS AMOUNT FOR ANOTHER POLICY / ENDT. (OF THE SAME PARTY)
a) Query the balance in Accounting => Maintain transactions of the concerned party.
b) Once the proposal is approved,select collection tab
c) Instrument amount should be zero.
d) Collection type - Adjustment.
e) Change the mode of collection as Utilize other dues.

f) Select the relevant sub code through find mode by giving party code
f) Select the relevant voucher number (where the excess is available) under reference no.
g) Click Get-Total & Save.
i) Collection number will be generated and availble in the Coll. No. field.

QUERYING THE COLLECTION TRANSACTION


Accounting => Maintain transactions
a) Select Voucher type as Collection
b) Enter the collection number in voucher number and click search.

II SCROLL

1) SCROLL CREATION
Accounting => Maintain Scroll => New
Enter the details, once saved, the system will prompt the scroll ID no. as well as voucher no.
2) COLLECTION OF PREMIUM USING SCROLL
a) Once the proposal is approved,select collection tab
b) Instrument amouont should be zero.
c) Collection type : Collection-cum-Adjustment
d) Mode of collection - Scroll
e) Click Find under reference no.
f) Choose the reference type as Scroll & give the Scroll ID as Reference No.
g) Then click search and attach the relevant voucher no.
h) Click Get-Total & Save.
i) Collection number will be generated and availble in the Coll. No. field.

III A P D

1) CREATION OF APD (Advance Premium Deposit otherwise called as CD)


Accounting => Maintain BG / CD => New
Enter the details, once saved, the system will prompt the APD ID no.
2) COLLECTION OF MONEY FOR APD
Accounting => Maintain transactions => New =>
a) Select Voucher type as Collection
b) Transaction mode as cash / cheque
c) Transaction rule - Cash Deposit
d) Specify the amount collected under Voucher Amount & narration.
e) Click Account Distribution - Find GL codes: Debit Bank & Credit Relevant APD ID
f) Select save & post. Once posted, system will prompt voucher number.
3) QUERYING THE BALANCE IN APD
Accounting => Maintain GL / SL => Enter APD ID NO. in GL/SL Code & Search
The balance will be available at the end of the screen.
4) COLLECTION OF PREMIUM USING APD
a) Once the proposal is approved,select collection tab
b) Instrument amouont should be zero.
c) Collection type : Collection-cum-Adjustment
d) Mode of collection - Advance Premium Deposit
e) Select the APD ID no. under Sub code (respective voucher no. will be attached)
5) COLLECTION OF PREMIUM USING APD AND CASH OR CHEQUE
a) Once the proposal is approved,select collection tab

b) Instrument amount should be zero for cash.


c) Collection type : Collection-cum-Adjustment
d) Mode of collection - Advance Premium Deposit and add previous row
e) Select the APD Colletion Voucher No.under reference no.
f) Select the mode of collection as cash or cheque and enter relevant details.

IV REALISATION CHEQUE REALISATION FOR THE PAYMENT OF REFUND / EXCESS / CLAIMS SETTLEMENT
Accounting => Maintain transactions
a) Select Voucher type as Collection
b) Enter the collection number in voucher number and click search.
c) Click A/c Distribution
d) Click on Instrument Detail
e) Select the instument no.
f) Click "Clear Cheque"
OR
Accounting => Maintain transactions
a) Specify the instrument number and search
b) Choose the collection voucher hyperlink
c) Click A/c Distribution
d) Click on Instrument Detail
e) Select the instument no.
f) Click "Clear Cheque"

CLONE THE POLICY


I

APPLICABLE ONLY FOR SAME CLASS OF VEHICLE.

II

IT IS NOTHING BUT THE DUPLICATION OF QUOTE / PROPOSAL.

III

SELECT THE QUOTE / POLICY BY SEARCH MODE

IV

DO THE NECESSARY CORRECTIONS

CALCULATE PREMIUM, SAVE, APPROVAL PROPOSAL, COLLECTION & ISSUE POLICY.

COLLECTION AND ACCOUNTING


I CASH

COLLECTION
a) Once the proposal is approved,select collection mode.
b) Instrument amount should be zero.
c) Collection type - Collection (for premium)
d) Select the bank account under Sub-Code.
e) Click Get-Total & Save.
f) Collection number will be generated and availble in the Coll. No. field.

II CHEQUE

1) COLLECTION WITHOUT EXCESS


a) Once the proposal is approved,select collection mode.
b) Instrument amount should be the cheque amount.
c) Collection type - Collection (for premium)
d) Select the bank account under Sub-Code and enter instrument details in the specified fields.
e) Click Get-Total & Save.
f) Collection number will be generated and availble in the Coll. No. field.

2) COLLECTION WITH EXCESS


a) Once the proposal is approved,select collection mode.
b) Instrument amount should be the cheque amount.
c) Collection type - Collection (for premium)
d) Select the bank account under Sub-Code and enter instrument details in the specified fields.
e) Tick the check-box and click add previous row.
f) Change the mode in the second row as excess-cheque.
g) Specify the excess amount in the amount field.
h) Click Get-Total & Save.
i) Collection number will be generated and availble in the Coll. No. field.

3) SINGLE COLLECTION FOR MULTIPLE POLICIES


a) Once the proposals are approved,select collection mode.
b) Instrument amount should be the cheque amount.
c) Collection type - Collection (for premium)
d) Select the bank account under Sub-Code and enter instrument details in the specified fields.
e) Tick the check-box and click add previous row.
f) Select the relevant quote number of another approved proposal.
g) Change the mode in the third row as excess-cheque.
h) Specify the excess amount in the amount field.
i) Click Get-Total & Save.

j) Collection number will be generated and availble in the Coll. No. field.

4) UTILIZING THE EXCESS AMOUNT FOR ANOTHER POLICY / ENDT. (OF THE SAME PARTY)
a) Query the balance in Accounting => Maintain transactions of the concerned party.
b) Once the proposal is approved,select collection mode.
c) Instrument amount should be zero.
d) Collection type - Adjustment.
e) Change the mode of collection as Utilize other dues.
f) Select the relevant sub code through find mode by giving party code
f) Select the relevant voucher number (where the excess is available) under reference no.
g) Click Get-Total & Save.
i) Collection number will be generated and availble in the Coll. No. field.

QUERYING THE COLLECTION TRANSACTION


Accounting => Maintain transactions
a) Select Voucher type as Collection
b) Enter the collection number in voucher number and click search.

II SCROLL

1) SCROLL CREATION
Accounting => Maintain Scroll => New
Enter the details, once saved, the system will prompt the scroll ID no. as well as voucher no.

2) COLLECTION OF PREMIUM USING SCROLL


a) Once the proposal is approved,select collection mode.
b) Instrument amouont should be zero.
c) Collection type : Collection-cum-Adjustment
d) Mode of collection - Scroll
e) Select the scrolll ID under reference no.

III A P D

1) CREATION OF APD (Advance Premium Deposit otherwise called as CD)


Accounting => Maintain BG / CD => New
Enter the details, once saved, the system will prompt the APD ID no.

2) COLLECTION OF MONEY FOR APD


Accounting => Maintain transactions => New =>
a) Select Voucher type as Collection
b) Transaction mode as Advance Premium Deposit
c) Trabsaction rule - Cash Deposit

d) Specify the amount collected under Voucher Amount & narration.


e) Click Account Distribution - Find GL codes: Debit Bank & Credit Relevant APD ID
f) Select save
g) Select A/c distribution and click "post". Once posted, system will prompt voucher number.

3) QUERYING THE BALANCE IN APD

Accounting => Maintain GL / SL => APD ID NO. => Search


The balance will be available at the end of the screen.

4) COLLECTION OF PREMIUM USING APD

a) Once the proposal is approved,select collection mode.


b) Instrument amouont should be zero.
c) Collection type : Collection-cum-Adjustment
d) Mode of collection - Advance Premium Deposit
e) Select the CD NUMBER. Under sub-code column.

5) COLLECTION OF PREMIUM USING APD AND CASH OR CHEQUE

a) Once the proposal is approved,select collection mode.


b) Instrument amouont should be zero for cash.
c) Collection type : Collection-cum-Adjustment
d) Mode of collection - Advance Premium Deposit and add new row
e) Select the APD Colletion Voucher No.under reference no.
f) Select the mode of collection as cash or cheque and enter relevant details.

IV REALISATION CHEQUE REALISATION FOR THE PAYMENT OF REFUND / EXCESS / CLAIMS SETTLEMENT

Accounting => Maintain transactions


a) Select Voucher type as Collection
b) Enter the collection number in voucher number and click search.
c) Click A/c Distribution
d) Click on Instrument Detail
e) Select the instument no.
f) Click "Clear Cheque"
OR
Accounting => Maintain transactions

a) Specify the instrument number and search


b) Click A/c Distribution
c) Click on Instrument Detail
d) Select the instument no.
e) Click "Clear Cheque"

CLONE THE POLICY

APPLICABLE ONLY FOR SAME CLASS OF VEHICLE.

II

IT IS NOTHING BUT THE DUPLICATION OF QUOTE / PROPOSAL.

III

SELECT THE QUOTE / POLICY BY SEARCH MODE

IV

DO THE NECESSARY CORRECTIONS

CALCULATE PREMIUM, SAVE, APPROVAL PROPOSAL, COLLECTION & ISSUE POLICY.

ENDORSEMENT
SEARCH THE REQUIRED POLICY NO UNDER WHICH THE ENDT TO BE PASSED
STEP 1

CLICK ENDROSEMENT ALTER

STEP 2

ENTER REASON FOR ENDORSEMENT WITH EFFECTIVE DATE

STEP 3

MAKE THE NECESSARY CORRECTIONS

STEP 4

CALCULATE PREMIUM AND SAVE

STEP 5

IN CASE COLLECTION IS INVOLVED MAKE COLLECTION AND SAVE

STEP 6

CLICK ENDORSEMENT ALTERATION - SELECT THE TYPE OF ENDORSEMENT

STEP 7

IN CASE OF REFUND TRANSFER TO AP

STEP 8

SELECT DOCUMENT TO VIEW ENDT NO AND PRINTING

CLAIM

RESERVE
INSURED ITEM
ATTRIBUTES
PARTIES
PROCESS
PAYMENT & APPROVAL
TRANSFER TO AP
CLAIMS OD
Select New claim
Reserve - create reserve for claim as well as
expenses
Insured Item - Select Vehicle, then select
Atrributes which is hidden
Give accident details in attributes
Parties - Policy holder is automatically available
Include the surveyor / s and enter the survey
details.
PROCESS
Cheque clearance in accounting
Payment & approval
Transfer to AP.

CLAIMS TP
Select New claim
Reserve - create reserve for claim as well as
expenses
Insured Item - Select Vehicle, then select
Atrributes which is hidden
Give death or injury details details in attributes
Parties - Policy holder is automatically available
Include the Advocate / Lawyer / Third party and
enter the survey details.
Claim Litigation
PROCESS
Cheque clearance in accounting
Payment & approval
Transfer to AP.

ORACLE FINANCIALS
Oracle Payables
Invoices : Entry
Invoice batches
Select view (in main tool-bar)
Request
Submit new request
Select request set
ok
specify NIA then click TAB
Select IIMS to AP interface
OK & Submit
Note the request ID No.
Select no.
Find
Keep clicking refresh data button
Wait till - completed & normal
close the window
Select Invoice batches
Press F11
Specify the date to retrive the batches under that date.
Press control F11 simultaneously to get the data.
Click INVOICES.
Select your invoice.
Copy the trading partner name & code
Go to oracle payables
Double click payments
Double click entry
Double click payments
Click trading partner
Paste the copied trading partner name & code
Specify the data in your yellow fields
Click enter / adjust invoices button
Click invoice no. field
Select the invoice no.
Checkj the amount
Click save button in main tool-bar
Note the sequence ref. no. (2009000_ _ _ )
Select view (in main tool-bar)
Request
Submit new request
Single request
ok
specify NIA then click TAB
Select NIA payment voucher
ok
Submit
Note the request ID No.
No
Find
Refresh till it is completed & normal
View output

Select next page


View the voucher
Click Tool
Select copy file
Select file in main tool-bar
Select Print
OK
Get the printout

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FEEDBACK AS ON 10TH SEP 2008 (ROOM NO.C2)


Neither customer friendly nor user friendly.
CWISS to be loaded atleast in one system before online immediately after training.
Address field in the policy -> Insured interest menu refers which address? Whether party a
should be automatically fetched from the Party
While cloning the policy, policy with same engine no. and chasis No., but with different regis
accepted. But under scroll mode it is not accepted.Error message "duplicity of eng.no. is re
scroll. This message should come at the time of updating policy also.

Any patches or updations done by HO should be flashed in the user node to know the lates

Selection of Development officer and the agent code should be designed as the same is av
Genisys. As the present design under core insurance is time consuming.
The number of TAB (menu options) under Underwriting screen (Policy) should be reduced t
time to update one policy will be reduced and will improve the Customer Service.
Reduction in number of screens.
While Policy updation the navigation to next screen should become automatic.
Where ever date has to be entered the find mode can be removed
Policy no. allotment must be automatic after collection in order to avoid documents lying wit
after making collection.
Need additional provision to incorporate temporary address in Party Master
If year of manufacture is given as 2003 and Date of first Registration is 08/09/2008 the syst
the date of registration and the depreciation calculated is 5%. - to be rectified
In Party Master Section Code 94J should be displayed automatically corresponding to the
Selected as Surveyor / Investigator / Advocate or other professionals.
While attaching a site to the agent Section Code 94D should appear automatically.
While creating APD for an existing Party the name and address should be fetched automat
Party Master
Party code number and Quote Number should be printed on the Policy Schedule or Certific
reference.
Transaction wise CD Balance report (APD Report) for a particular period
Seperate field to be provided to specify the date of clearance under instrument details tab.
Change of address made in party master (Policy Holder), should be effected automatically,
nil endorsement.
NCB recovery and transfer fee should be accounted in the respective accounts and not into
alone. Further, it is not asking whether the transfer is legal or not. Also the case of employe

Once we specify the registration date for two wheeler and private car, the expiry date of reg
made automatically to the 15th year.

Date of sale being made mandatory - which is not necessary. Instead it can be enabled at
transfer endorsement.
Under liability policy, invoice value and IDV fields should be disabled.
Cover note hr mm ss require colen (:) as the facility isn available in claims menu.
Cover note query does not display the relevant development officer list under find mode.
Scroll balance in 5071 is not getting transferred to AP even after making the status of chequ

while passing transfer endorsement, where the CPA cover is given, the system should prom
licence details of the new owner.
While colecting transfer fee, the mode of collection should automatically changed to transfe
System is allowing us to register claims under w/c mode in Two wheeler policies.
Premium quotation must be made easy.
Cuma seperator should be available wherever rupee involves.
Supply of latest technology (Hardware)
Better connectivity
In each screen, "next" button should be provided for automatic navigation.
Each attribute should be serially numbered for easy navigation.
Error message should be promped then and there.
When we try to renew a policy after the expiry date, the commence date should be made en
to current date and time.
There is no provision to allow discount. (Fleet and detariff discounts)
When the collection is made through accounting menu, Even when we select the quote no.
mode, the "received from"column is blank. Collection number is generated even without th

Name should be reflected automaticaly in the claim intimation screen once we select the po
In TP claim, system is allowing us to create provision for OD and allowing us to settle the sa
Eevn if the type of licence is irrelevant, system is accepting. For commercial vehicle, if we
licence as two wheeler, system is allowing us to accept and even settle the same.

Labour portion separate st; other expenses in od claim portion made mandatory why
Survey date and submission of report should be on or after the date of accident.
While settling the claim amount system has no check for the Excess like, Imposed Excess, Policy Excess & Volu
System has no check for the Date of appointment of Surveyor. It accepts even a date which is earlier than the D
PAY IN SLIP ( RA 16) is not giving Type of Instrumentwise, Mode of collectionwise Classification and Subtotals

sed Excess, Policy Excess & Voluntary Exccess.


a date which is earlier than the Date of Loss.
wise Classification and Subtotals for the same.