General Commissioning Requirements

Head Office Of Viet Nam Jointstock Commercial Bank
F orIndustry And T rade
Vinaconex R &D Jointstock Company

CONS T R UCT ION DOCUME NT S
S E CT ION 019113
GE NE R AL COMMIS S IONING R E QUIR E ME NT S
PAR T 1 GE NE R AL
1.1
S UMMAR Y
A.
1.2
Work of this S ection consists of general requirements that apply to implementation of

commissioningwithout regard tosystems, subsystems, and equipment beingcommissioned.
DE F INIT IONS
A.
BoD: Basis of Design.
B.
CxA: CommissioningAuthority.
C.
E PR : E mployer's Project R equirements.
D.
S ystems, S ubsystems, and E quipment: Where these terms are used together or separately,
they shall mean "as-built" systems, subsystems, and equipment.
E.
T AB: T esting, Adjusting, and Balancing.
1.3
COMMIS S IONING T E AM
A.
Members Appointed by Contractor(s): Individuals, each having authority to act on behalf of

the entity he orshe represents, explicitly organized toimplement the commissioningprocess
through coordinated actions. T he commissioningteam shall consist of, but not be limited to,
representatives of each Contractor, including Project superintendent and subcontractors,
installers, suppliers, and specialists deemed appropriate by the CxA.
B.
Members Appointed by E mployer:

1.
2.
3.
1.4
CxA: T he designated person, company, orentity that plans, schedules, and coordinates
the commissioning team to implement the commissioning process. E mployer will
engage the CxA undera separate contract.
R epresentatives of the facility userand operation and maintenance personnel.
E ngineerand engineeringdesign professionals.
E MPLOYE R 'S R E S PONS IBILIT IE S

A.
Provide the E PR documentation to the CxA and each Contractor for use in developing the
commissioningplan; systems manual; operation and maintenance training plan; and testing
plans and checklists.
B.
Assign operation and maintenance personnel and schedule them to participate in

commissioningteam activities including, but not limited to, the following:
1.
2.
3.
4.
Coordination meetings.
T rainingin operation and maintenance of systems, subsystems, and equipment.
T estingmeetings.
Demonstration of operation of systems, subsystems, and equipment.
C.
Provide utility services required forthe commissioningprocess.
D.
Provide the BoD documents, prepared by E ngineer and approved by E mployer, to the CxA
and each Contractor for use in developing the commissioning plan, systems manual, and
operation and maintenance trainingplan.
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1.5

CONT R ACT OR 'S R E S PONS IBILIT IE S

A.
Provide utility services required forthe commissioningprocess.
B.
E ach Contractor shall assign representatives with expertise and authority toact on behalf of
the Contractor and schedule them to participate in and perform commissioning team
activities including, but not limited to, the following:
1.
2.
3.
4.
5.
6.
7.
C.
Participate in design- and construction-phase coordination meetings.

Participate in maintenance orientation and inspection.
Participate in operation and maintenance trainingsessions.
Participate in final review at acceptance meeting.
Certify that Work is complete and systems are operational according to the Contract
Documents, includingcalibration of instrumentation and controls.
E valuate performance deficiencies identified in test reports and, in collaboration with
entity responsible forsystem and equipment installation, recommend corrective action.
R eview and approve final commissioningdocumentation.
S ubcontractors shall assign representatives with expertise and authority to act on behalf of
subcontractors and schedule them to participate in and perform commissioning team
activities including, but not limited to, the following:
1.
2.
3.
4.
5.
Participate in design- and construction-phase coordination meetings.

Participate in maintenance orientation and inspection.
Participate in procedures meetingfortesting.
Participate in final review at acceptance meeting.
Provide schedule for operation and maintenance data submittals, equipment startup,
and testingtoCxA forincorporation intothe commissioningplan. Update schedule on a
weekly basis throughout the construction period.
6.
Provide information tothe CxA fordevelopingconstruction-phase commissioningplan.
7.
Participate in trainingsessions forE mployer's operation and maintenance personnel.
8.
Provide updated Project R ecord Documents tothe CxA on a daily basis.
9.
Gather and submit operation and maintenance data for systems, subsystems, and
equipment tothe CxA.
10. Provide technicians who are familiar with the construction and operation of installed
systems and who shall develop specific test procedures and participate in testing of
installed systems, subsystems, and equipment.
1.6
CXA'S R E S PONS IBILIT IE S

A.
Organize and lead the commissioningteam.
B.
Prepare a construction-phase commissioning plan. Collaborate with each Contractor and

with subcontractors todevelop test and inspection procedures. Include design changes and
scheduled commissioning activities coordinated with overall Project schedule. Identify
commissioning team member responsibilities, by name, firm, and trade specialty, for
performance of each commissioningtask.
C.
R eview and comment on submittals from each Contractorforcompliance with the E PR , BoD,
Contract Documents, and construction-phase commissioningplan. R eview and comment on
performance expectations of systems and equipment and interfaces between systems
relatingtothe E PR and BoD.
D.
Convene commissioningteam meetings forthe purpose of coordination, communication, and

conflict resolution; discuss progress of the commissioning processes. R esponsibilities
include arranging for facilities, preparing agenda and attendance lists, and notifying
participants. T he CxA shall prepare and distribute minutes tocommissioningteam members
and attendees within five (5) workdays of the commissioningmeeting.
E.
At the beginning of the construction phase, conduct an initial construction-phase

coordination meeting for the purpose of reviewing the commissioning activities and
establishing tentative schedules for operation and maintenance submittals; operation and
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maintenance trainingsessions; T AB Work; and Project completion.

F.
Observe and inspect construction and report progress and deficiencies. In addition to
compliance with the E PR , BoD, and Contract Documents, inspect systems and equipment
installation foradequate accessibility formaintenance and component replacement orrepair.
G.
Prepare Project-specifictest and inspection procedures and checklists.
H.
S chedule, direct, witness, and document tests, inspections, and systems startup.
I.
Compile test data, inspection reports, and certificates and include them in the systems
manual and commissioningreport.
J.
Certify date of acceptance and startup for each item of equipment for start of warranty
periods.
K.
R eview Project R ecord Documents for accuracy. R equest revisions from Contractors to
achieve accuracy. Project R ecord Documents requirements.
L.
R eview and comment on operation and maintenance documentation and systems manual
outline forcompliance with the E PR , BoD, and Contract Documents.
M.
Prepare operation and maintenance training program and provide qualified instructors to
conduct operation and maintenance training.
N.
Videotape and edit trainingsessions.
O.
Videotape construction progress includinghidden shafts.
P.
Prepare commissioningreports.
Q.
Assemble the final commissioning documentation, including the commissioning report and
Project R ecord Documents.
1.7
COMMIS S IONING DOCUME NT AT ION

A.
Index of CommissioningDocuments: CxA shall prepare an index toinclude storage location

of each document.
B.
E PR : A written document, prepared by E mployer, that details the functional requirements of

Project and expectations of howit will be used and operated. T his document includes Project
and design goals, measurable performance criteria, budgets, schedules, success criteria,
and supportinginformation.
C.
BoD Document: A document, prepared by E ngineer, which records concepts, calculations,

decisions, and product selections used tomeet the E PR and tosatisfy applicable regulatory
requirements, standards, and guidelines. T he document includes both narrative descriptions
and lists of individual items that support the design process.
D.
CommissioningPlan: A document, prepared by CxA, that outlines the schedule, allocation of

resources, and documentation requirements of the commissioning process, and shall
include, but is not limited tothe following:
1.
2.
3.
Plan for delivery and review of submittals, systems manuals, and other documents and
reports. Identification of the relationship of these documents to other functions and a
detailed description of submittals that are required to support the commissioning
processes. S ubmittal dates shall include the latest date approved submittals must be
received without adversely affectingcommissioningplan.
Description of the organization, layout, and content of commissioning documentation
(including systems manual) and a detailed description of documents to be provided
alongwith identification of responsible parties.
Identification of systems and equipment tobe commissioned.
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4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
E.

Description of schedules for testing procedures along with identification of parties

involved in performingand verifyingtests.
Identification of items that must be completed before the next operation can proceed.
Description of responsibilities of commissioningteam members.
Description of observations tobe made.
Description of requirements for operation and maintenance training, including required
trainingmaterials.
Description of expected performance for systems, subsystems, equipment, and
controls.
S chedule for commissioning activities with specific dates coordinated with overall
construction schedule.
Identification of installed systems, subsystems, and equipment, including design
changes that occurred duringthe construction phase.
Process and schedule for documenting changes on a continuous basis to appear in
Project R ecord Documents.
Process and schedule for completing pre-start and startup checklists for systems,
subsystems, and equipment tobe verified and tested.
S tep-by-step procedures for testing systems, subsystems, and equipment with
descriptions for methods of verifyingrelevant data, recordingthe results obtained, and
listingparties involved in performingand verifyingtests.
T est Checklists: CxA, with assistance of E ngineer, shall develop test checklists for each
system, subsystem, orequipment includinginterfaces and interlocks, and include a separate
entry, with space for comments, for each item to be tested. Prepare separate checklists for
each mode of operation and provide space to indicate whether the mode under test
responded as required. Provide space for testing personnel to sign off on each checklist.
S pecificchecklist content requirements are specified in Division 23, S ection Commissioning
Of HVAC. E ach checklist, regardless of system, subsystem, or equipment being tested,
shall include, but not be limited to, the following:
1.
2.
3.
4.
5.
6.
7.
8.
Name and identification code of tested item.

T est number.
T ime and date of test.
Indication of whether the record is for a first test or retest following correction of a
problem orissue.
Dated signatures of the person performingtest and of the witness, if applicable.
Individuals present fortest.
Deficiencies.
Issue number, if any, generated as the result of test.
F.
Certificate of R eadiness: Certificate of R eadiness shall be signed by each Contractor,

S ubcontractor(s), Installer(s), and CxA certifyingthat systems, subsystems, equipment, and
associated controls are ready for testing. Completed test checklists signed by the
responsible parties shall accompany this certificate.
G.
T est and Inspection R eports: CxA shall record test data, observations, and measurements
on test checklists. Photographs, forms, and othermeans appropriate forthe application shall
be included with data. CxA shall compile test and inspection reports and test and inspection
certificates and include them in systems manual and commissioningreport.
H.
Corrective Action Documents: CxA shall document corrective action taken for systems and
equipment that fail tests. Include required modifications to systems and equipment and
revisions to test procedures, if any. R etest systems and equipment requiring corrective
action and document retest results.
I.
Issues Log: CxA shall prepare and maintain an issues logthat describes design, installation,
and performance issues that are at variance with the E PR , BoD, and Contract Documents.
Identify and track issues as they are encountered, documentingthe status of unresolved and
resolved issues.
1.
Creatingan Issues LogE ntry:
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a.
2.
3.
J.
CommissioningR eport: CxA shall document results of the commissioning process including
unresolved issues and performance of systems, subsystems, and equipment. T he
commissioning report shall indicate whether systems, subsystems, and equipment have
been completed and are performing according to the E PR , BoD, and Contract Documents.
T he commissioningreport shall include, but is not limited to, the following:
1.
2.
3.
4.
5.
6.
7.
8.
K.
Identify the issue with unique numeric or alphanumeric identifier by which the
issue may be tracked.
b. Assign a descriptive title of the issue.
c. Identify date and time of the issue.
d. Identify test number of test being performed at the time of the observation, if
applicable, forcross-reference.
e. Identify system, subsystem, and equipment towhich the issue applies.
f.
Identify location of system, subsystem, and equipment.
g. Include information that may be helpful in diagnosingorevaluatingthe issue.
h. Note recommended corrective action.
i.
Identify commissioningteam memberresponsible forcorrective action.
j.
Identify expected date of correction.
k. Identify person documentingthe issue.
DocumentingIssue R esolution:
a. Logdate correction is completed orthe issue is resolved.
b. Describe corrective action or resolution taken. Include description of diagnostic
steps taken todetermine root cause of the issue, if any.
c. Identify changes tothe E PR , BoD, orContract Documents that may require action.
d. S tate that correction was completed and system, subsystem, and equipment is
ready forretest, if applicable.
e. Identify person(s) whocorrected orresolved the issue.
f.
Identify person(s) documentingthe issue resolution.
Issues LogR eport: On a periodicbasis, but not less than foreach commissioningteam
meeting, CxA shall prepare a written narrative for review of outstanding issues and a
status update of the issues log. As a minimum, CxA shall include the following
information in the issues logand expand it in the narrative:
a. Issue numberand title.
b. Date of the identification of the issue.
c. Name of the commissioningteam memberassigned responsibility forresolution.
d. E xpected date of correction.
Lists and explanations of substitutions; compromises; variances in the E PR , BoD, and

Contract Documents; record of conditions; and, if appropriate, recommendations for
resolution. T his report shall be used to evaluate systems, subsystems, and equipment
and shall serve as a future reference document during E mployer occupancy and
operation. It shall describe components and performance that exceed requirements of
the E PR , BoD, and Contract Documents and those that do not meet requirements of
the E PR , BoD, and Contract Documents. It may also include a recommendation for
acceptingorrejectingsystems, subsystems, and equipment.
E PR and BoD documentation.
Commissioningplan.
T estingplans and reports.
Corrective modification documentation.
Issues log.
Completed test checklists.
Listingof off-season test(s) not performed and a schedule fortheircompletion.
S ystems Manual: CxA shall gather required information and compile systems manual.
S ystems manual shall include, but is not limited to, the following:
1.
2.
3.
E PR and BoD, includingsystem narratives, schematics, and changes made throughout

the Project.
Project R ecord Documents as specified in S ection 017000, E XE CUT ION AND
CLOS E OUT R E QUIR E ME NT S .
F inal commissioningplan.
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4.
5.
1.8

Commissioningreport.
Operation and maintenance data as specified in S ection 017000, E XE CUT ION AND
CLOS E OUT R E QUIR E ME NT S .
S UBMIT T ALS
A.
Commissioning Plan Pre-final S ubmittal: CxA shall submit two (2) hard copies of pre-final
commissioningplan. Deliver one (1) copy toeach Contractor, one (1) toE mployer, and one
(1) to E ngineer. Present submittal in sufficient detail to evaluate data collection and
arrangement process. One copy, with review comments, will be returned to the CxA for
preparation of the final construction-phase commissioningplan.
B.
CommissioningPlan F inal S ubmittal: CxA shall submit two(2) hard copies and two(2) sets
of electronically formatted information of final commissioningplan. Deliver one (1) hard copy
and one (1) set of discs toE mployer, and one (1) copy toE ngineer. T he final submittal must
address previous review comments. T he final submittal shall include a copy of the prefinal
submittal reviewcomments alongwith a response toeach item.
C.
T est Checklists and R eport F orms: CxA shall submit sample checklists and forms to each
Contractor quality-control manager and subcontractors for review and comment. S ubmit two
(2) copies of each checklist and report form.
D.
Certificates of R eadiness: CxA shall submit Certificates of R eadiness.
E.
T est and Inspection R eports: CxA shall submit test and inspection reports.
F.
Corrective Action Documents: CxA shall submit corrective action documents.
G.
Pre-final Commissioning R eport S ubmittal: CxA shall submit two (2) hard copies of the prefinal commissioning report. Include a copy of the preliminary submittal review comments
along with CxA's response to each item. CxA shall deliver one copy E mployer and one (1)
copy to E ngineer. One (1) copy, with review comments, will be returned to the CxA for
preparation of final submittal.
H.
F inal Commissioning R eport S ubmittal: CxA shall submit two (2) hard copies and two (2)
sets of electronically formatted information of the final commissioning report. CxA shall
deliverone (1) hard copy and one (1) set of discs toE mployer, and one (1) copy toE ngineer.
T he final submittal must address previous review comments and shall include a copy of the
pre-final submittal review comments alongwith a response toeach item.
1.9
QUALIT Y AS S UR ANCE
A.
Instructor Qualifications: F actory-authorized service representatives, experienced in training,

operation, and maintenance procedures forinstalled systems, subsystems, and equipment.
B.
T est E quipment Calibration: Comply with test equipment manufacturer's calibration

procedures and intervals. R ecalibrate test instruments immediately whenever instruments
have been repaired following damage or dropping. Affix calibration tags totest instruments.
Instruments shall have been calibrated within six months priortouse.
1.10
COOR DINAT ION
A.
Coordinating Meetings: CxA shall conduct biweekly coordination meetings of the

commissioning team to review progress on the commissioning plan, to discuss scheduling
conflicts, and todiscuss upcomingcommissioningprocess activities.
B.
Pre-testing Meetings: CxA shall conduct pretest meetings of the commissioning team to
review startup reports, pretest inspection results, testing procedures, testing personnel and
instrumentation requirements, and manufacturers' authorized service representative services
foreach system, subsystem, equipment, and component tobe tested.
C.
T esting Coordination: CxA shall coordinate sequence of testing activities to accommodate
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required quality-assurance and -control services with a minimum of delay and to avoid
necessity of removingand replacingconstruction toaccommodate testingand inspecting.
1.
D.
S chedule times fortests, inspections, obtainingsamples, and similaractivities.
Manufacturers' F ield S ervices: CxA shall coordinate services of manufacturers' field

services.
PAR T 2 PR ODUCT S (NOT US E D)

PAR T 3 E XE CUT ION
3.1
OPE R AT ION AND MAINT E NANCE T R AINING R E QUIR E ME NT S

A.
T raining Preparation Conference: Before operation and maintenance training, CxA shall
convene a trainingpreparation conference toinclude E mployer's operation and maintenance
personnel, each Contractor, and subcontractors. In addition to requirements specified in
S ection 017000 - E XE CUT IONR E QUIR E ME NT S and S ection 017700 - CLOS E OUT
PR OCE DUR E S , , perform the following:
1.
2.
3.
4.
5.
6.
7.
8.
9.
B.
R eview the E PR and BoD.

R eview installed systems, subsystems, and equipment.
R eview instructorqualifications.
R eview instructional methods and procedures.
R eview trainingmodule outlines and contents.
R eview course materials (includingoperation and maintenance manuals).
Inspect and discuss locations and otherfacilities required forinstruction.
R eview and finalize training schedule and verify availability of educational materials,
instructors, audiovisual equipment, and facilities needed toavoid delays.
F or instruction that must occur outside, review weather and forecasted weather
conditions and procedures tofollow if conditions are unfavorable.
T raining Modules: Develop an instruction program that includes individual training modules
for each system, subsystem, and equipment as specified in S ection 017000 E XE CUT IONR E QUIR E ME NT S and S ection 017700 - CLOS E OUT PR OCE DUR E S .
E ND OF S E CT ION
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General Commissioning Requirements

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Head Office Of Viet Nam Jointstock Commercial Bank

F orIndustry And T rade

Vinaconex R &D Jointstock Company

Work of this S ection consists of general requirements that apply to implementation of

BoD: Basis of Design.

E PR : E mployer's Project R equirements.

T AB: T esting, Adjusting, and Balancing.

Members Appointed by Contractor(s): Individuals, each having authority to act on behalf of

Members Appointed by E mployer:

E MPLOYE R 'S R E S PONS IBILIT IE S

Assign operation and maintenance personnel and schedule them to participate in

Provide utility services required forthe commissioningprocess.