Académique Documents
Professionnel Documents
Culture Documents
Sharing thoughts*
End User Manual Quality Management
*connectedthinking
Document Control
Document Name: End User Manual for Quality Management
Team:
QM
Status:
In Progress
Last Updated:
Revisions
Revision
#
1.0
Date
Revised By
Section Revised
10.09.08
Parama Dutta
Page 2 of 102
CONTENTS
Page 3 of 102
Introduction
The SAP Quality Management User Manual has been designed with the objective of facilitating users
of the SAP system to perform their transactions. It contains a step by step guide for each transaction.
The manual has been structured according to sub-modules in the SAP for convenience of association
with the system itself. The first section is devoted to SAP login and Navigation, while the rest of the
document contains Master Data, Transaction and Reports in various sections (sub-modules).
This is the first release of the document and subsequent updates to this document should be made
upon introduction of new business processes or other requirements.
Page 4 of 102
1.1
Page 5 of 102
Double Click on the HWI DEV. The following screen will appear.
501
H******
*********
EN
Press Enter
Your Password is a confidential identity of yours. Input correct password. 3 repeated wrong
input will block your User ID for further use. Incase your User ID is block; you should contact your
system administrator to re initialize your password.
After inputting your correct credentials you will reach SAP easy access menu as displayed below.
Page 6 of 102
1.2
Click to the
tab to change the password. If it is an initial password, system will
automatically prompt for new password. The following screen will appear.
Input your new password and repeat the same in the Repeat Password.
Press Enter
You can NOT use the last 5 password that you have set previously.
Page 7 of 102
1.3
SAP Window
SAP Navigation
1.4
The standard toolbar contains buttons for performing common actions such as Save and Enter.
Button
Name
Function
Enter
Command field
Save
Page 8 of 102
Back
Exit
Cancel
Find
Find next
First page
Previous page
Next page
Last page
Create session
Create shortcut
F1 Help
Page 9 of 102
positioned.
Layout menu
Page 10 of 102
1.5
Use
Menus allow you to find a specific transaction when you do not know the transaction code. The menu
is organized according to the task you are performing in the SAP system.
Features
The menu bar is situated horizontally at the very top of the screen. Menus drop down, that is, when
you choose a menu item, further options appear.
The following menus are standard on every SAP screen:
Menu
Description
System
Help
Description
Object
Edit
Go to
Description
Extras
Environment
Page 11 of 102
Settings
Utilities
1.6
Application Toolbar
Use
Title Bar
The title bar is situated horizontally below the system function bar.
The title bar contains the name of the SAP application currently being displayed, for example, SAP
Easy Access ABAP Workbench.
When a SAP GUI window is inactive (the window is not the focus of the mouse/keyboard), the title
appears at the top in place of the menu bar, which is hidden. When the SAP GUI title is active the
application menu is displayed.
Application Bar
The application bar is located below the title bar. The application bar contains icons relevant to the
specific application.
1.7
Status Bar
Use
The status bar provides general information on the SAP System and transaction or task you are
working on. At the left of the status bar, system messages are displayed. The right end of the status
bar contains three fields: one with server information, the other two with status information.
Features
The status fields, shown below, are described from left to right:
Page 12 of 102
1.8
System
Client
User
Program
Transaction
Response time
Instructions Manual
This user manual has been prepared to assist the user in running transactions in SAP for business
processes. Following symbols have been used frequently in this document to highlight various points:
Sub-Module
Topic
Activity
Remark
Page 13 of 102
Required Field
Conditional
Optional
Please note that there are various fields in SAP screens and the screen shots in this manual,
which have not been discussed in this manual. As these fields are not to be used in HWIPL, hence
are not required to be filled in by the user.
1.9
Search Functionality
There are several fields, in which you will have the search option. Search Option (F4 Help) is
displayed in the symbol like
By clicking this, you can search the desired record from selectable list. An example is shown here,
how to select a Material Code.
Now press F4 (
) in the marked Box (which is Material) to search the Required Material code. This
screen will appear.
Page 14 of 102
Now provide the Keywords for the Search Item in the Text or Description Section and put * at the
begin and end of the string. Now Press Enter. Like the following,
The symbol *Bearing* means it can start and end with any word or letter, but should contain
minimum word or letters like Bearing. Now Press Enter.
The List will appear with the word Bearing.
Page 15 of 102
Page 16 of 102
3 Quality Planning
Quality Planning Module consists of the various master data required to carry out the transactions in
Quality Management Module. There are three sections in Quality Planning to complete the Master
data. These are as follows:
INSPECTION PLANNING
BASIC DATA
LOGISTICS MASTER DATA
Each of these sections contain following relevant master data to carry out Quality Module
Transactions:
LOGISTICS MASTER DATA
MATERIAL CHANGE / DISPLAY
QUALITY INFO RECORD CREATE/ CHANGE / DISPLAY
BASIC DATA
CODE GROUP EDIT/ DISPLAY
SELECTED SET EDIT/ DISPLAY
INSPECTION CHARACTERISTICS CREATE/ CHANGE / DISPLAY
INSPECTION METHOD CREATE/ CHANGE / DISPLAY
SAMPLING PROCEDURE CREATE/ CHANGE / DISPLAY
INSPECTION PLANNING
INSPECTION PLAN CREATE/ CHANGE / DISPLAY
Page 17 of 102
3.1
3.1.1
Create Material
Step 1.
Go to the Menu path as shown in the figure below and Press Enter
Page 18 of 102
Step 2.
Enter the following
Field name
Description
Material Code
R/O/
C
R
Press Enter
The Industry sector and the Material type will get selected automatically.
Click on the tab
Page 19 of 102
Comment
Step 3.
Select the Quality Management View and press
Page 20 of 102
Description
Plant Code
R/O/
C
R
Press Enter
Page 21 of 102
Comment
Description
QM proc. active
QM procurement
activation
Code for the QM control
key
QM control key
R/O/
C
R
Select from F4
{Enter 0000 for Final
Inspection(Trial Run)
and 0001 for Source
Inspection}
Comment
Step 6.
Select the Inspection types tab
Description
Insp. Type
Inspection Type
R/O/
C
R
Page 22 of 102
Comment
Description
PreferredIns Typ
Active
Then press
Preferred Inspection
type
Active
R/O/
C
Comment
3.1.2
Step 1.
Go to the Menu path as shown in the figure below and Press Enter
Page 23 of 102
Step 2.
Enter the material code for which changes are required.
Press
and select the Quality management view in the select view screen and give the plant code
in the Organizational levels view.
Change the required field and Save the material master.
3.1.3
Step 1.
Go to the Menu path as shown in the figure below and Press Enter
Page 24 of 102
Step 2.
Enter the material code which you want to display.
Press
and select the Quality management view in the select view screen and give the plant code
in the Organizational levels view and display the material.
3.1.4
Page 25 of 102
QI01
Step 1.
Go to the Menu path as shown in the figure below and Press Enter
Step 2.
Enter the following
Page 26 of 102
Description
Material
Vendor
Plant
Material Code
Vendor Code
Plant Code
R/O/
C
R
R
R
R/O/
C
R
Comment
Step 3.
Enter the following
Field name
Description
Release Until
Then click on the Insp. Control Tab which takes you to the next screen.
Page 27 of 102
Comment
Step 4.
Enter the following
Field name
Description
Source inspection
3.1.5
R/O/
C
R
Enter Externally
Comment
Transaction code
QI02
Step 1.
Go to the Menu path as shown in the figure below and Press Enter
Page 28 of 102
Step 2.
Enter the following
Field name
Description
Material
Vendor
Plant
Material Code
Vendor Code
Plant Code
3.1.6
R/O/
C
R
R
R
Comment
Transaction code
QI03
Step 1.
Page 29 of 102
Go to the Menu path as shown in the figure below and Press Enter
Step 2.
Enter the following
Page 30 of 102
Description
Material
Vendor
Plant
Material Code
Vendor Code
Plant Code
3.2
R/O/
C
R
R
R
Comment
Basic Data
3.2.1
Step 1.
Go to the Menu path as shown in the figure below and Press Enter
Page 31 of 102
Step 2.
Enter the following
Field name
Description
Catalog
Code Group
R/O/
C
R
R
Comment
Step 3.
Enter the following
Field name
Description
Short text
R/O/
C
R
R
Page 32 of 102
Comment
Step 4.
Select the
Description
Code
Select the
3.2.2
R/O/
C
R
R
Page 33 of 102
Comment
Step 1.
Go to the Menu path as shown in the figure below and Press Enter
Step 2
Enter the catalog and code group and select the
information.
3.2.3
Page 34 of 102
QS51
Step 1.
Go to the Menu path as shown in the figure below and Press Enter
Step 2.
Enter the following
Field name
Description
Catalog
Plant
R/O/
C
R
R
Selected Set
Page 35 of 102
Comment
Step 3.
Enter the following
Field name
Description
Short Text
Description of the
selected set
Status of the selected
set
Status
R/O/
C
R
R
Comment
Select the line and double click on the Selected Set codes which will take you to the following screen.
Step 4.
Select the
Page 36 of 102
Description
Code Group
Code
Short text for code
Valuation code
Defect Class
Select the
3.2.4
R/O/
C
R
R
R
R
R
Comment
Step 1.
Go to the Menu path as shown in the figure below and Press Enter
Page 37 of 102
Step 2
Enter the catalog, plant and selected set and select the
information.
3.2.5
Step 1.
Page 38 of 102
Go to the Menu path as shown in the figure below and Press Enter
Step 2.
Enter the following
Field name
Description
Plant
Master Inspection
Characteristics
Valid From
And select the
R/O/
C
R
Page 39 of 102
Comment
Step 3.
Enter the following
Field name
Description
Control data
Status
Master inspection
Characteristics Type
Status of the MIC
Short Text
Search field
Info field3
Text field
Select the
R/O/
C
R
If quantitative indicator is selected the first screen appears with the following details.
Page 40 of 102
Comment
Page 41 of 102
Step 4.
Enter the following
Field name
Description
Type
Sample
Master inspection
Characteristics Type
Sampling condition
Results confirmation
R/O/
C
R
Comment
Select the
Select the
or
Page 42 of 102
Step 5.
The screen appearing for quantitative option is:
Description
Decimal Places
Decimal places up to
which results have to be
entered
Measurement unit of the
Msmt. Unit
R/O/
C
R
R
Page 43 of 102
Comment
Description
R/O/
C
characteristics
Target Value
Selected Set
Select the
3.2.6
Comment
(For Quantitative
Characteristics Only)
Select from F4
(For Quantitative
Characteristics Only)
Select from F4
(For Quantitative
Characteristics Only)
Select from F4
(For Quantitative
Characteristics Only)
Select from F4
(For Qualitative
Characteristics Only)
Select from F4
(For Qualitative
Characteristics Only)
to save the characteristics.
Step 1.
Go to the Menu path as shown in the figure below and Press Enter
Page 44 of 102
Step 2
Enter the plant and Master insp. Charac. and select the
change the required fields.
3.2.7
button to
Page 45 of 102
QS24
Step 1.
Go to the Menu path as shown in the figure below and Press Enter
Step 2
Page 46 of 102
3.2.8
button to
Step 1.
Go to the Menu path as shown in the figure below and Press Enter
Page 47 of 102
Step 2.
Enter the following
Field name
Description
Insp. Method
Plant
Valid From
R/O/
C
R
Step 3.
Page 48 of 102
Comment
Description
Status
Short Text
Search Field
Then select
3.2.9
R/O/
C
R
Comment
Step 1.
Go to the Menu path as shown in the figure below and Press Enter
Page 49 of 102
Step 2.
Enter the following
Field name
Description
Insp. Method
Plant
Valid From
R/O/
C
R
Comment
Step 1.
Go to the Menu path as shown in the figure below and Press Enter
Page 50 of 102
Step 2.
Enter the following
Field name
Description
Insp. Method
Plant
Valid From
R/O/
C
R
Comment
Step 1.
Page 51 of 102
Go to the Menu path as shown in the figure below and Press Enter
Step 2.
Enter the following
Field name
Description
Sampling Procedure
Sampling Procedure
code
R/O/
C
R
Page 52 of 102
Comment
Step 3.
Enter the following
Field name
Description
Sampling Procedure
Sampling Procedure
description
Type of sampling
Sampling Type
Valuation Mode
Inspection Points
Valuation Mode of
sampling procedure
Inspection point option
R/O/
C
R
Select from F4
(Select 100%
inspection)
Select from F4
R
R
Comment
Page 53 of 102
Step 4.
Enter the following
Field name
Description
Sample size
Acceptance Number
R/O/
C
R
R
Comment
Enter externally
Enter externally
Step 1.
Go to the Menu path as shown in the figure below and Press Enter
Page 54 of 102
Step 2.
Enter the following
Field name
Description
Sampling Procedure
Sampling Procedure
code
R/O/
C
R
Page 55 of 102
Comment
Step 1.
Go to the Menu path as shown in the figure below and Press Enter
Step 2.
Enter the following
Field name
Description
Sampling Procedure
Sampling Procedure
code
R/O/
C
R
Page 56 of 102
Comment
Step 1.
Go to the Menu path as shown in the figure below and Press Enter
Page 57 of 102
Step 2.
Enter the following
Field name
Description
Material
Plant
Group
Material code
Plant code
Group of the Inspection
plan
Date from which the
inspection plan is valid
Key date
R/O/
C
R
R
O
Select from F4
Comment
Select from F4
Select from F4
Enter externally
Step 3.
Enter the following
Field name
Description
Short Text
Usage
Material code
Usage of inspection
R/O/
C
R
R
Page 58 of 102
Comment
Description
plan
Status of inspection
plan
Lot starting from
Up to lot size
Unit of inspection plan
R/O/
C
Select from F4
R
R
R
Enter externally
Enter externally
Select from F4
Comment
Step 4.
Enter the following
Field name
Description
Group Counter
Material
Plant
R/O/
C
R
R
R
Select from F4
Select from F4
Comment
Select from F4
Page 59 of 102
Step 5.
Enter the following
Field name
Description
Control Key
Description
R/O/
C
R
Enter externally
Comment
Select from F4
Page 60 of 102
Step 6.
Enter the following
Field name
Description
Master Inspection
Characteristics
Inspection Method
Sampling procedure
Master Inspection
Characteristics Code
Inspection Method Code
Sampling procedure
Code
R/O/
C
R
R
R
Select from F4
Select from F4
Select from F4
Step 1.
Go to the Menu path as shown in the figure below and Press Enter
Page 61 of 102
Comment
Step 2.
Enter the following
Field name
Description
Material
Plant
Material code
Plant code
Group
Key date
R/O/
C
R
R
Select from F4
Select from F4
(For HWIPLKOL it
should be either 31, 32
or 33)
Select from F4
Select from F4
Step 1.
Go to the Menu path as shown in the figure below and Press Enter
Page 62 of 102
Comment
Step 2.
Page 63 of 102
Description
Material
Plant
Group
Material code
Plant code
Group of the Inspection
plan
Date from which the
inspection plan is valid
Key date
R/O/
C
R
R
O
Select from F4
Select from F4
Select from F4
Select from F4
4 Quality Inspection
We will go through the following sections in this sub module
INSPECTION LOT
WORKLIST
4.1
Inspection Lot
4.1.1
Step 1.
Go to the Menu path as shown in the figure below and Press Enter
Page 64 of 102
Comment
Step 2.
Enter the following
Page 65 of 102
Description
R/O/
C
R
Material
Plant
Material code
Plant code
R
R
Comment
Step 3.
Enter the following
Field name
Description
R/O/
C
R
R
R
Page 66 of 102
Comment
4.1.2
Step 1.
Go to the Menu path as shown in the figure below and Press Enter
Step 2.
Enter the following
Page 67 of 102
Description
Insp. Lot
Then select
4.1.3
R/O/
C
R
Step 1.
Go to the Menu path as shown in the figure below and Press Enter
Page 68 of 102
Comment
Step 3.
Enter the following
Field name
Description
Insp. Lot
Then select
4.1.4
R/O/
C
R
Step 1.
Go to the Menu path as shown in the figure below and Press Enter
Page 69 of 102
Comment
Step 2.
Enter the following
Field name
Description
Insp. Lot
Then select
R/O/
C
R
Page 70 of 102
Comment
Status of inspection
lot:
REL lot released
Step 3.
Then select Cancel lot option to cancel the inspection lot. The status of the lot change. Then select
to save the inspection lot.
Page 71 of 102
Status of inspection
lot:
LTCA lot cancelled
4.2
Worklist
4.2.1
Step 1.
Go to the Menu path as shown in the figure below and Press Enter
Page 72 of 102
Step 2.
Enter the following
Field name
Description
Vendor
Material
Plant
Vendor code
Material code
Plant code
Delivery Date
Opening Period (D)
Date
Days before the given
delivery date
R/O/
C
O
O
O
O
O
Step 3.
Select the required line and click on the
button.
Page 73 of 102
Comment
Step 4.
Then select
Select the
4.2.2
Transaction code
QA32
Step 1.
Go to the Menu path as shown in the figure below and Press Enter
Page 74 of 102
Step 2.
Enter the following
Field name
Description
Lot created on
Plant
Lot origin
Lot origin
Material
Vendor
List settings
Material Code
Vendor Code
Selection criterion for lot
O
O
O
Layout
R/O/
C
O
Page 75 of 102
Comment
Step 3.
Source Inspection
Source inspection
status:
REL - Released
CALC Sample
Calculated
Final Inspection
Page 76 of 102
Step 4.
Enter the following
Field name
Description
Type of Inspection
Description of the
inspection
R/O/
C
R
Step 5.
Select the
Page 77 of 102
Comment
Step 6.
If you want to change the valuation given by system then click on the
pop up screen appears.
Page 78 of 102
tab and a
Step 7.
Selecting any of the relevant code click on the
Valuation Field.
Step 8.
Page 79 of 102
Final Inspection
Step 9.
Select the required line and click on the
Page 80 of 102
Step 10.
Enter the following
Field name
Description
UD code
R/O/
C
R
Page 81 of 102
Comment
Step 11.
To view the processed document select
Page 82 of 102
Here select the last option in the List settings along with other selection options and execute
which shows you the processed document with a changed status.
5 Quality Notification
Quality Notification can be done in two ways.
1. With the reference of the inspection lot
2. Manually
5.1
During results recording if there is any defect that can be recorded through execution of the Worklist
for inspection lot described in the Quality Inspection sub module.
Step 1.
In the Worklist for quality inspection select the line and click on the
Step 2.
Page 84 of 102
tab.
Description
Report Type
R/O/
C
R
Comment
Step 3.
Enter the following
Field name
Description
R/O/
C
R
Page 85 of 102
Comment
Step 4.
Enter the following
Field name
Description
Code Group
No of defects
Description
Long Text
Then select the
R/O/
C
R
Enter externally
O
O
Enter externally
Enter externally
Comment
Select from F4
Step 5.
Enter the following
Field name
Description
Description
Description of the
Notification
R/O/
C
R
Page 86 of 102
Comment
Description
Coding
Priority
R/O/
C
O
O
Step 6.
Select the line and then click on the
button.
Notification
Activated
Page 87 of 102
Comment
Step 7.
Enter the following
Field name
Description
Description
R/O/
C
O
Click on the Contact persons tab and the following screen appears.
Page 88 of 102
Comment
Step 8.
Enter the following
Field name
Description
Partner function
R/O/
C
R
Then select the Items tab and the following screen appears.
Step 9.
Select the line and click on the tasks tab and the screen below appears.
Page 89 of 102
Comment
Description
Code Group
Task text
5.2
R/O/
C
O
O
DEF: Defects
recorded
Manually
5.2.1
Comment
Transaction code
QM01
Step 1.
Go to the Menu path as shown in the figure below and Press Enter
Page 90 of 102
Step 2.
Enter the following
Field name
Description
Notification type
Type of notification
R/O/
C
R
Page 91 of 102
Comment
Step 3.
Enter the following
Field name
Description
Item
R/O/
C
O
O
O
O
Page 92 of 102
Comment
5.2.2
Transaction code
QM02
Step 1.
Go to the Menu path as shown in the figure below and Press Enter
Page 93 of 102
Step 2.
Enter the following
Field name
Description
Notification
Notification No
5.2.3
R/O/
C
R
Transaction code
QM03
Page 94 of 102
Comment
Step 1.
Go to the Menu path as shown in the figure below and Press Enter
Step 2.
Enter the following
Page 95 of 102
Description
Notification
Notification No
5.2.4
R/O/
C
R
Comment
Step 1.
Go to the Menu path as shown in the figure below and Press Enter
Page 96 of 102
Step 2.
Enter the following
Field name
Description
Notification Status
Notification Number
Notification Type
Number of the
notification
Type of notification
Material
Material Code
R/O/
C
R
Page 97 of 102
Comment
Step 3.
Notification Status:
OSNO: Outstanding
Notification
NOTE: Notification
(External)
Step 4.
Select the
release.
button to release the notification. The status of the notification changes to indicate the
Page 98 of 102
Notification
Status:
NOPR: Notification
in process
NOTE: Notification
(External)
Step 5.
Select the Items tab to process the tasks.
Notification Status:
NOPR: Notification in
process
NOTE: Notification
(External)
OSTS: Outstanding
Tasks
Tasks Status:
TSOS: Task
Outstanding
Page 99 of 102
Tasks Status:
TSRL: Task
Released
Step 6.
When the task is completed flag it complete by selecting
line becomes non-editable.
Tasks
Status:
TSCO: Task
Completed
Then click on the
button to save the notification. A pop up screen appears as below where you
need to specify the origin.
Notification Status:
NOCO: Notification
Completed
NOTE: Notification
(External)
ATCO: All task
completed
6 QM Information System
6.1
Quality Control
To view QM related reports with reference to material, vendor, and customer refer to the reports under
key figures.