Unit 9

Goods Receipt
Unit Overview

Prerequisites and control parameters

Executing goods receipt postings
Effects of goods receipts

Unit Objectives
After completing this unit, you will be able to:

Explain the prerequisites of goods receipts

Post goods receipts
Check and describe the effects of goods receipt posting

Unit Contents
Lesson: Prerequisites of Goods Receipts ...................................304
Lesson: Goods Receipt Posting ..............................................309
Exercise 20: Goods Receipt ..............................................313

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Lesson: Prerequisites of Goods Receipts

Lesson Overview
This lesson will familiarize you with the prerequisites of goods receipt postings
for production orders.

Lesson Objectives
After completing this lesson, you will be able to:

Explain the prerequisites of goods receipts

Business Example
When material has been produced, a goods receipt has to be posted for the
production order.

Figure 122: Goods Receipts

Goods receipt from production in a warehouse occurs exclusively in the

component SAP ECC, in the same way as for normal goods receipts from a
purchase order.
Goods receipt from production can be posted either manually or automatically.

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Lesson: Prerequisites of Goods Receipts

Automatic goods receipt can be controlled specific to either the operation

(operation control key) or the material (production scheduling profile).
If you choose control specific to material, the goods receipt is posted upon
confirmation of the last operation requiring confirmation.
You will find the goods receipt posting under
ECC Logistics Production Shop Floor Control Goods Movements
Goods Receipt

Figure 123: Control Parameters for Goods Receipt

The Goods Receipt indicator defines whether a goods receipt can be posted once
production has been completed.
The proposal for the storage location of the goods receipt comes from the
material master (screen AV).
The stock type indicator defines the stock to which receipts from production are
to be posted. This can be the unrestricted-use, blocked stock or stock in quality
inspection. The indicator can be activated at different points: in the material
master (screen AV), in a production order or at the time of the goods receipt.
The GR valuation indicator controls whether a valuated or non-valuated goods
receipt should be made. This indicator depends on the material type of the
product and the account assignment of the production order.
The Delivery Completed indicator specifies whether an order is regarded as closed
from the point of view of goods receipt. This means that no further goods receipt
will be expected for this order.

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The open quantity is zero.

This indicator can be set explicitly in the order.

If 100% of the planned order quantity is delivered, the system automatically
sets the indicator (to be activated in Customizing for inventory management).

You can still post goods receipts for remaining quantities. However, they
do not change the open purchase order quantity.
If you create a return delivery for an item with the delivery completed
indicator X and are expecting a further delivery, then you must cancel the
delivery completed indicator.

The proposal for checking delivery tolerances comes from the material master
(screen AV).
For further notes on this, see the next screen.

Figure 124: Underdelivery and Overdelivery

When dealing with a goods receipt relating to a production order, the system
proposes the open order quantity for the goods receipt. You have the option of
changing this quantity if it does not correspond with the delivered quantity.
When a goods receipt item is created, the goods receipt quantity is compared with
the open order quantity. The system is then able to specify whether underdelivery
or overdelivery will occur.
Underdeliveries are permitted in the standard system. It is also possible
to set a percentage underdelivery tolerance within the order. A goods receipt
quantity that is less than the order quantity minus the underdelivery tolerance is

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Lesson: Prerequisites of Goods Receipts

regarded as a partial delivery and is accepted by the system. The system alerts
the user to the underdelivery and takes the underdelivery tolerance into account
in the online message.
Overdeliveries are not permitted in the standard system. Should overdeliveries
be permitted, a percentage overdelivery tolerance can be specified in the order.
The overdelivery tolerance can be deactivated in the order. Unlimited overdelivery
is then possible.
Depending on the delivered quantity of a GR posting, the production order
acquires the status:

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PDLV

partiallydelivered

DLV

deliverycompleted

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Lesson Summary
You should now be able to:

Explain the prerequisites of goods receipts

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Lesson: Goods Receipt Posting

Lesson: Goods Receipt Posting

Lesson Overview
This unit will familiarize you with the procedure of posting goods receipts for
production orders.

Lesson Objectives
After completing this lesson, you will be able to:

Post goods receipts

Check and describe the effects of goods receipt posting

Business Example
When material has been produced, a goods receipt should be posted in the
production order.

Figure 125: Effects of Posting a Goods Receipt

When the goods receipt is posted the warehouse stock is increased simultaneously
in both SAP ECC and SAP SCM (APO).

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The production order is deleted after the goods receipt, both in the
stock/requirements list (SAP ECC) and in the product view (APO). When a
goods receipt is executed for a production order, you can specify the

plant
storage location
batch
stock type
delivery completed

Material and accounting documents are assigned to each other using their
numbers.
The goods receipt posting causes

the delivered quantity to be updated in an order

the evaluation of the receipt
the crediting of the order
the plant activity to be updated

Figure 126: Updating and Valuating Stock

As a rule, inventory management is performed on the basis of quantity as well

as value.
The following statements are valid for a valuated goods receipt posting.
Stock fields are available for the current and the previous period on a storage
location level.

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Lesson: Goods Receipt Posting

The Price Control indicator (S/V) in the material master specifies whether the
material stock is valuated at the standard price or according to a valuation variant.
When using price control S, the valuation price must be entered in the standard
price field of the accounting screen. When using price control V, it must be
entered in the moving price field of the accounting screen.
The activity account is always booked with a price that is dependent on the
valuation variant of the valuation area.
The order is always credited at the same level at which the plant activity is posted.
You therefore need to set a valuation variant per valuation area for the goods
receipt. This is done in Customizing.
You can enter the transaction figures of the G/L account again separately according
to business area.

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Lesson: Goods Receipt Posting

Exercise 20: Goods Receipt

Exercise Objectives
After completing this exercise, you will be able to:

Post the goods receipt for production orders

Business Example
After a material has been manufactured using a production order (finished product,
assembly, single part), the quantity produced must be posted to the warehouse
stock (or another type of stock). This relieves your production area of the material
and also ensures that the material is available for follow-on activities (delivery to
the customer, withdrawal for a project, and so on).
Hint: Try to use the production order from the previous exercise to
perform a goods receipt posting as described in the following procedure.
Order number: _________________

Task 1:
1.

First check whether goods receipt is intended for the order.

Answer: _____
Choose:
ECC Logistics Production Shop Floor Control Order
Change Goto Header
Select the Goods Receipt tab page.

2.

Check the material stock for material R-F1##.

Material stock: ______________
Choose:
ECC Logistics Production Shop Floor Control Information
System Stock Overview

Task 2:
Perform a good receipt for a partial quantity of one piece for the production order.
1.

First go to the detail screen of the posting.

Continued on next page

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Here, check the proposed data.

Choose:
ECC Logistics Production Shop Floor Control Goods
Movements Goods Receipt
Enter movement type, production order an plant. Click on the Adopt +
Details pushbutton.
Hint: The movement type for the goods receipt from production
is 101.
2.

Which transaction type does the material document have?

To find out, go to the document overview.
Answer: _______________________________________
Choose:
Goto Additional functions Header

3.

Save the goods receipt posting.

Material document no.: __________________

Task 3:
Check the updated version of the delivered partial quantity in the order.
1.

Which status does the order now have? Answer: _________

2.

Now perform a goods receipt for the remaining quantity of the production
order.
Material document no.: __________________

Task 4:
Check the updated version of the production order again (quantity, status, costs).
1.

Which status does the order now have? Answer: ________

2.

Check the material stock for material R-F1##.

Use the stock overview.

Task 5:
Check the stock in the stock/requirements list for material R-F1##.
1.

Is the delivered order still in the list?

Continued on next page

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Lesson: Goods Receipt Posting

Answer: ______

Task 6:
1.

Display the material and accounting documents of the goods receipts that
you have performed.
Choose:
ECC Logistics Materials Management Inventory Management
Material Document Display
Header (pushbutton)
Overviews (pushbutton)

2.

Determine the numbers of the respective controlling and accounting

documents.
Controlling document ____________________
Accounting document ____________________
Choose:
Environment Accounting documents
or button Accounting Documents ...

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Solution 20: Goods Receipt

Task 1:
1.

First check whether goods receipt is intended for the order.

Answer: _____
Choose:
ECC Logistics Production Shop Floor Control Order
Change Goto Header
Select the Goods Receipt tab page.
a)

Yes
X Goods Receipt

2.

Check the material stock for material R-F1##.

Material stock: ______________
Choose:
ECC Logistics Production Shop Floor Control Information
System Stock Overview
a)

---

Task 2:
Perform a good receipt for a partial quantity of one piece for the production order.
1.

First go to the detail screen of the posting.

Here, check the proposed data.
Choose:
ECC Logistics Production Shop Floor Control Goods
Movements Goods Receipt
Enter movement type, production order an plant. Click on the Adopt +
Details pushbutton.
Hint: The movement type for the goods receipt from production
is 101.
a)

2.

316

---

Which transaction type does the material document have?

Continued on next page

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Lesson: Goods Receipt Posting

To find out, go to the document overview.

Answer: _______________________________________
Choose:
Goto Additional functions Header
a)
3.

WF (Goods receipt for order)

Save the goods receipt posting.

Material document no.: __________________
a)

---

Task 3:
Check the updated version of the delivered partial quantity in the order.
1.

Which status does the order now have? Answer: _________

a)

2.

PDLV

Now perform a goods receipt for the remaining quantity of the production
order.
Material document no.: __________________
a)

---

Task 4:
Check the updated version of the production order again (quantity, status, costs).
1.

Which status does the order now have? Answer: ________

a)

2.

DLV

Check the material stock for material R-F1##.

Use the stock overview.
a)

---

Task 5:
Check the stock in the stock/requirements list for material R-F1##.
1.

Is the delivered order still in the list?

Answer: ______
a)

No

Continued on next page

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Task 6:
1.

Display the material and accounting documents of the goods receipts that
you have performed.
Choose:
ECC Logistics Materials Management Inventory Management
Material Document Display
Header (pushbutton)
Overviews (pushbutton)
a)

2.

---

Determine the numbers of the respective controlling and accounting

documents.
Controlling document ____________________
Accounting document ____________________
Choose:
Environment Accounting documents
or button Accounting Documents ...
a)

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Lesson: Goods Receipt Posting

Lesson Summary
You should now be able to:

Post goods receipts

Check and describe the effects of goods receipt posting

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Unit Summary

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Unit Summary
You should now be able to:

Explain the prerequisites of goods receipts

Post goods receipts

Check and describe the effects of goods receipt posting

320

2011 SAP AG. All rights reserved.

2009