Policies and Procedures Manual

for students

Release: 1.2

Karachi Institute of Economics and Technology

DISCLAIMER
The

Institute

may amend

any

existing

policies

or

procedures

contained in this manual without notice to students, as well as to

adopt

new

policies

and/

or

procedures.

It

is

the

students

responsibility to check with relevant offices to determine whether

changes, additions or substitutions, have been made regarding the
policies, procedures and related forms contained in this manual.
2011-2012

Registration & Examination Department

Aamir Siddiqui
Deputy Registrar
Deputy Director Registration and Examinations

2011-2012

TABLE OF CONTENTS
1

STUDENT: ADMISSIONS

1.1 ELIGIBILITY
1.1.1 APTITUDE TEST
1.1.2 INTERVIEW
1.2 MERIT LIST CRITERIA
1.3 PROVISIONAL ADMISSION
1.4 PROVISIONAL REGISTRATION OF NEW ENTRANTS
1.5 DOCUMENTS REQUIRED
1.6 VERIFICATION OF ACADEMIC DOCUMENTS
1.7 ACADEMIC SCHOLARSHIP
1.8 RE-ADMISSION
1.9 INITIAL REGISTRATION AT ADMISSIONS
2

STUDENT: ACADEMICS

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12
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13

2.1 SEMESTER STRUCTURE

2.2 ATTENDANCE
2.3 STUDENT COUNSELING
2.4 CLASS ROOM INTERACTION
2.5 STUDENT FEEDBACK
2.6 REMEDIAL PROGRAMS
2.6.1 REMEDIAL ENGLISH
2.6.2 REMEDIAL MATHEMATICS
2.7 INTERNSHIP
2.7.1 PROCEDURE:
2.8 FINAL PROJECT
2.8.1 PROCEDURE:
3

STUDENT: REGISTRATION AND EXAMINATION

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3.1 GRADING SYSTEM

3.1.1 MONTHLY/HOURLY EXAMS
3.1.2 MARKS BREAKUP
3.2 FACULTY BOARD AND WARNING, PROBATION AND WITHDRAWAL
3.2.1 COURSE LOAD FOR EXCESSIVE FAILURES
3.3 STUDENT SYLLABUS PROGRESS SHEET
4

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20
20
21

REGISTRATION 22
4.1 REGISTRATION OF CONTINUING STUDENTS
4.1.1 SELF REGISTRATION SYSTEM SRS
4.1.2 SELF REGISTRATION SYSTEM Procedure
4.1.3 ADD/ DROP PROCESS
4.1.4 TRANSFER OF COURSES AND EXEMPTIONS

2011-2012

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25
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4.1.5 INTER-CAMPUS REGISTRATION

4.1.6 CHANGING THE PROGRAM STATUS
4.1.7 TAKING A SEMESTER OFF. STUDENT SEMESTER STATUS
4.1.8 TRANSFER FROM ONE PROGRAM TO ANOTHER
4.2 MAKE-UP EXAMINATIONS
4.3 SCRUTINY OF EXAMINATION PAPERS
4.3.1 PROCEDURE:
4.4 COMPREHENSIVE EXAM
4.5 COMPLETING THE DEGREE REQUIREMENTS
4.6 TRANSCRIPT/DEGREE AWARD PROCEDURE
INTERNAL PROCESSING:
4.7 SCHOLARSHIPS
4.8 CRITERIA FOR NOMINATION
4.9 PROCEDURE FOR AWARD AND ADJUSTMENT OF SCHOLARSHIPS
4.10
SIBLINGS FEE DISCOUNT POLICY
5

STUDENT: DISCIPLINE
5.1
5.2
5.3
5.4
5.5
5.6

ADMISSION TO M.S & Ph.D. PROGRAMS

FAQs for M.Phil/M.S and PhD Programme

MISCELLANEOUS
7.1
7.2

38

USE OF UNFAIR MEANS: CHEATING/PLAGIARISM

STUDENTS DRESS CODE
INTRODUCTION
FORMAL OCCASIONS
ROLE PLAYING / PARTICIPATION
DRESS CODE

6.1.1

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53

LIBRARY
COMPUTER LAB

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FORMS RELATED TO STUDENTS 54

8.1 AVAILABLE AT PHOTOCOPY SHOP
8.1.1 Course Drop Form
8.1.2 Exemption Form
8.1.3 Inter-Campus Registration Form
8.1.4 Change of Program Form
8.1.5 Semester Off Form
8.1.6 Make-up Examination Form
8.1.7 Scrutiny of Examination Form
8.1.8 Comprehensive Examination Form
8.2 AVAILABLE AT REGISTRATION OFFICE
8.2.1 Degree Awarding Process Form

2011-2012

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54
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54
54
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8.3 AVAILABLE AT RECEPTION

8.3.1 All Fee Discount Forms
8.3.2 Caution Money Refund Form
8.3.3 Transcript Request Form
8.3.4 Clearance Form

2011-2012

54
54
54
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1 STUDENT: ADMISSIONS
Admissions are given on merit determined by past academic performance, aptitude
test score and interview. The admission schedule and requirements are announced
in leading newspapers at least 6-8 weeks in advance of the start of the semester.

PAF KORANGI CREEK CAMPUS:

At the PAF Korangi Creek Campus, new admissions in all programs are offered twice
a year in fall and spring semesters commencing from September and January
respectively.

CITY CAMPUS:
At City Campus, admissions in all programs are normally available thrice a year in
fall, spring and summer semesters commencing from September, January and
June, respectively.

NORTH NAZIM-A-BAD CAMPUS:

At North Nazimabad campus, admissions in MBA (week-end program) and in all
Bachelor programs of Business Management and Computer Science available
thrice a year in fall, spring and summer semesters commencing from September,
January and June, respectively.

2011-2012

1.1 Eligibility
Academic Requirements for Admission:
Applicants must have a minimum of 50% marks in the Intermediate board
certificate or equivalent A- Level courses or diploma for the Bachelor degree
programs (students with A level and American high school pass certificates have
to submit equivalency document of IBCC/ related bodies). For BE (Bachelor of
Engineering) programs, the applicant must obtain at least 55% marks in
Intermediate (Pre-Engineering only) or DAE with minimum 60% as prescribed by
PEC (Pakistan Engineering Council). Applicants with A-Level background for BE
must have at least three A-Level courses in Math, Physics and Chemistry.
Applicants for the Masters degrees must have a minimum of 50% marks in their
Bachelors degrees. Applicants for M.Phil level degrees must have 4-year bachelor
or equivalent Master degree in the corresponding field. Candidates must submit
attested photocopies of required documents at the time of submission of admission
form. Candidates may be asked to produce original documents on demand.

1.1.1 APTITUDE TEST

Aptitude test is of approximately 2 hours duration and covers essay, objective and
multiple-choice questions. Multiple-choice questions are designed to test English
language comprehension, vocabulary and grammar, Mathematics, IQ, and general
knowledge.

1.1.2 INTERVIEW
Candidates of Master degree programs who have cleared the aptitude test are
called for interview for final selection. The interviewers evaluate the work
experience and general knowledge, communication skills and personality of a
candidate. Bachelor degree candidates are interviewed on requirement basis.

2011-2012

1.2 Merit List Criteria

The criteria include weight-age for Matriculation, Intermediate, Bachelors and other
relevant degrees/certifications.
It also includes cutoff for the Aptitude Test (individual sections or overall)

1.3 PROVISIONAL ADMISSION

Candidates who have appeared in the Intermediate or Bachelors examination and
are awaiting results, may be admitted provisionally for one semester, according to
HEC guidelines, provided other requirements of the degree program are met. Such
candidates and their parents are required to fill an undertaking, provided on the
application form, acknowledging the provisional status in the first semester of
joining. However, if a student fails to pass the examination or scores below the
eligibility requirement of the degree program, the admission is cancelled.

1.4 PROVISIONAL REGISTRATION OF NEW ENTRANTS

On finalization of the merit list, selected candidates will be informed by the Office
of the Admissions, in writing, at their home address about their selection, along
with the registration application form, the fee bill and other necessary instructions
for the candidates.
The candidates shall be expected to pay the fees by the due date. Registration in
the program and in classes shall be confirmed only on payment of the prescribed
fees. The facility of payment of fees in installments is normally not applicable to
new entrants, but such facility may be provided in exceptional cases with the
approval of President, PAF-KIET.

2011-2012

1.5 DOCUMENTS REQUIRED

BACHELOR DEGREE PROGRAMS

Matric or OLevel and Intermediate or A-Levels or equivalent mark sheets/degrees

(attested photocopies).

Equivalency document for all foreign degrees from IBCC/related bodies.

Attested National ID card or B-Form and Parents NIC copies.

Two passport sized photographs.

MASTER AND M.S (M.PHIL) DEGREE PROGRAMS

Matric or OLevel and Intermediate or ALevels mark sheets/degrees (attested

photocopies).

Bachelor and or Master mark sheets/degrees (attested photocopies).

Equivalency document for all foreign degrees from IBCC/related bodies.

Attested National ID card or B-Form and Parents NIC copies.

Two passport sized photographs.

TRANSFER OF CREDITS

KIET is a chartered institution and accepts credits from all HEC recognized
institutions under the following conditions:

Only a specified number of courses in a degree program, excluding internship and

project courses, will be considered for exemption.

No exemption in MS.

Credits are only transferred for courses equivalent to those in the PAF-KIET
curriculum and the level of these courses must also be same.

An authorized committee under special circumstances may only permit exemptions

above the specified limit.

Applicants may be asked to appear in the exemption test.

2011-2012

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ORIENTATION

An orientation program is arranged on the day of the admission test. The

orientation program is primarily intended for the parents and guardians of the
candidates and is conducted while the candidates are busy in the admission test.
The

program

provides

an

overview

of

the

academics,

admissions,

and

infrastructure and is conducted by the senior management of the Institute. It

provides an opportunity to interact with the administration and heads of the
academic departments and is useful for clarifying any concerns or procedural
details. The interaction enables a first-hand evaluation of the quality and system of
education at PAF-KIET.

Candidates finally admitted into the academic colleges are required to appear on a
second orientation day for briefings related to academic, administrative and
general policy areas. They are given a detailed tour of classrooms, computer labs,
engineering labs (BE students only), library and cafeteria.

1.6 VERIFICATION OF ACADEMIC DOCUMENTS

The Institute ensures that the academic documents, validating a students
eligibility for the program, are sent to the issuing body for verification purpose
during the first semester of joining. If document is found unverified, the Institute
reserves the rights to immediately cancel the admission of such student.

1.7 ACADEMIC SCHOLARSHIP

Students scoring 75% and above in the Intermediate Board Examination are
awarded academic scholarship in the first semester. Two categories of scholarship
are available to students based on their academic scores. The two categories are:
Students achieving academic score of 80% and above in pre-requisite degree are
awarded 100% tuition fee discount in first semester.
Students achieving academic score of 75%- 79.9% in pre-requisite degree are
awarded 50% tuition fee discount in first semester

2011-2012

11

1.8 Re-Admission

This policy relates to students who discontinue their studies without formally
informing the Institution about their absence.

Any Student who fails to register in a semester and remains continuously absent till
the starting date of 3rd Hourly, without formally informing the Institution in writing
about his absence, will have his name struck off from the Institution rolls.

The student will not be provided with any official Institute recognition of the
successfully undertaken courses until and unless clearance has been completed
according to standing procedures.

If a student wishes to rejoin subsequently, he may apply to the Dean, who may
permit re-admission.

Subject to such clearance, complete admission process will

have to be undertaken again.

Courses and student Registration Number will remain as before.

1.9 Initial Registration at Admissions

The requirements include:

Fee Submission
Registration ID
Verification of Testimonials
Equivalency

2011-2012

12

2 STUDENT: ACADEMICS
2.1 SEMESTER STRUCTURE
Academic year consists of Fall and Spring semesters each of approximately 17-19
weeks duration, and Summer semester of 8-10 weeks. The schedule of a typical
course is designed to ensure 45 hours of faculty -student interaction per semester.
Number of sessions for each 3 credit hour course is as follows:

Classes having 2 sessions per week: Minimum 30 sessions

Classes having 3 sessions per week: Minimum 42 session

Classes having 1 session per week: Minimum 14 sessions.

Exam and hourly sessions are separate.

In regular Spring and Fall semesters, standard workload for full-time students is 5
to 6 courses per semester and for part-time students is 4 to 5 courses.

2.2 ATTENDANCE

Attendance rules are strictly enforced. Any student coming to class after the roll
has been called, is marked absent.

Students are allowed a specified provision for leaves. The provision varies
according to the total number of class sessions per semester.

Maximum absences allowed in morning programs in fall and spring semesters is 6.

In case a student accumulates more than the stipulated limit of absences his/her
name would be struck off from the attendance roll, consequently the student is
awarded an R (repeat) in the course.

Maximum absences allowed in Evening program or summer semester are 4. In case

a student accumulates more than the stipulated limit of absences his/her name
would be struck off from the attendance roll, consequently the student is awarded
an R (repeat) in the course.

Given this provision for absences, there is no need for students to apply for leaves.
The Institute expects the students to be mature and responsible and use the
provision for leaves prudently. The provision is for emergencies such as sickness,
strikes or other mishaps only. The provision is substantial and allows the student to
be off for about three weeks, which is typically enough time to deal with most
emergencies.

2011-2012

13

It is also expected that the student does not waste the provision for frivolous
reasons. The student is responsible for exhausting the provision during the early
part of the semester and is then left without the provision when an emergency is
encountered.

President PAF-KIET can condone one or more absence from class in unique
hardship cases.

2.3 Student Counseling

Each college has a student counselor. Students are expected to approach the
counselor regarding the courses to be completed, performance, and planning for
the future semesters. The counselor is:

The point of contact for any coordination matter.

Provides information about (i) Probation list (ii) Warning list and
(iii) Withdrawal.

Coordinate course load related issues.

Informs students about their academics progress and coordinates other

queries.

Ensure students take failed courses first before taking advance courses.

Processes Add/Drop cases.

2.4 Class Room Interaction

o

Course outlines are issued to the students in the first session of the semester.

A course outline lists the material to be covered over all the scheduled sessions
during the semester.

The number and marks distribution over monthly exams, assignments and final
examination to be held are specified.

For project intensive courses a schedule of project deliverables and their deadlines
and mark breakups is also specified.

Student must come prepared with the assigned reading to each class session.

Quizzes are periodically taken to ascertain the preparedness of the student in a

given session.

Attendance is taken in each class on the attendance sheet.

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Attendance rules are strictly enforced.

Students are encouraged to participate in class. There are specific marks allocated
for class participation and formal presentations.

Assignments, projects and presentations are given frequently and students are
encouraged to refer to reference books, magazines, journals and Internet. The
original work of the students is encouraged.

2.5 Student Feedback

The management obtains feedback from the students about their courses each
semester. Students rate the courses according to their perception about the quality
of instruction. This information is combined with the evaluation of courses by peer
faculty and the departmental heads to obtain a consolidated view of the facultys
teaching ability. These evaluations greatly help in the development of the faculty
and the course contents. The system helps in the improvement of the teaching
system.

Student feedback is collected through On-Line Teachers Appraisal (OTA) system.

2.6 REMEDIAL PROGRAMS

Based on the aptitude results and later evaluations, a student may be asked to
undertake remedial programs in English and/or Mathematics.

2.6.1 REMEDIAL ENGLISH

English communication skills are extremely important from the point of prospective
employers interview, and in the development of a successful career. There is an
extensive English program to ensure that the students meet the minimum
requirements of the industry. Remedial English course may be assigned to students
based on their aptitude results, performance in English Language courses and
comprehensive examination.

2.6.2 REMEDIAL MATHEMATICS

The areas of Mathematics and Statistics are particularly essential in the
development of a capable professional ready to deliver in the challenging job
market. For any professional irrespective of the discipline of work has to be fully
prepared in major areas of Mathematics and Stats to know the essence of numbers
and their impact in business.

2011-2012

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2.7 INTERNSHIP
Credit Hours:

Internship is equivalent to 3 credit hours

Prerequisites:
Students should have completed 20 courses of their respective programs at the
time of starting their internship.
respective previous semester.

Minimum requirement for GPA is 2.5 in their

How ever, there is some flexibility for those

students who are in their final semester and are not offered the left over courses
due to administrative reasons.
Duration:
Minimum 6-8 weeks
Location: Students can only do internship anywhere in Pakistan or outside Pakistan.

2.7.1 PROCEDURE:

Student has to take approval from the respective College Directors for
his/her eligibility based on number of courses completed and GPA, and the form
then is submitted to corporate relations department.

Corporate relation department will then liaison with the business

organizations offering students for the internship. However, students may submit
preference of their organizations well in advance.

The students are also at liberty to liaison with organization for

acceptance for internship. The letter from that organization will be submitted in
CRD at least two month in advance.

Once students have been assigned to the particular internship will be

considered final in any scenario.

Students has no right to ask about emoluments, transportation etc by

the organization.

2011-2012

Students may be interviewed by the organization.

16

2.8 FINAL PROJECT

Final projects are a compulsory requirement for masters and bachelor degree
programs.

Number of final projects and their credit hours varies with the degree program and
is given in the prospectus.

Final Projects are monitored and supervised by the R&D department.

Final Project procedure for applying, registering and fulfilling the requirements may
be obtained from the R&D department.

Students must follow the deadlines regarding final projects posted on the notice
board from time to time.

Final Project guidelines and deadlines may be obtained from the R&D department.

A final report is a compulsory requirement for Projects.

Final Projects require a formal presentation.

2.8.1 PROCEDURE:
Students must follow the procedure for final project as given on the website and as
per the notices posted on the notice board from time to time. There are detailed
documentation requirements for the Final Project Report that is different for
different faculties.

2011-2012

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3 STUDENT: REGISTRATION AND EXAMINATION

3.1 GRADING SYSTEM

Course grades are awarded on the basis of absolute marks scored in each course:

Marks
85 100

Grade
A

Grade Points
4.0

78 84

B+

3.5

72 77

3.0

66 71

C+

2.5

60 65

2.0

< 60

Fail

0.0

Grade Point Average (GPA) is calculated as the sum of the products of grade points
and credit hours for each course divided by the total number of credit hours
completed at the Institute.

Final grade is determined by rounding off to the nearest unit.

Minimum passing grade in a course is C grade (2.0 points). However, a student

must attain at least 2.5 GPA (C+) on aggregate, in order to graduate.

3.1.1 MONTHLY/HOURLY EXAMS

In Spring and Fall semester, students are required to take three hourly exams
followed by a final exam for each course. Two out of the three are counted toward
the final grade.

For Summer term, a mid term exam, instead of three hourly exams, is given to the
students followed by a final exam.

In addition, students have to take quizzes in the classes and write term reports
assigned by their tutor. Students may also be graded on their class participation,
presentations, viva-voce or projects, or any other activity prescribed by the
teacher.

3.1.2 MARKS BREAKUP

Weight assigned to these exams and other class activities are as follows:
Final Examination

40 %

Hourly Exams (n-1) or One Midterm

30 %

Quizzes/ Assignments

15 %

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Class participation /Projects/Reports

15 %

If a course requires major project by the students then the weight-age can be
adjusted after approval of Academic Council.

2011-2012

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3.2 FACULTY BOARD AND WARNING, PROBATION AND WITHDRAWAL

A faculty board is held at the end of each semester to evaluate the results and take
decision about the students whose performance is not up to the mark.
Cumulative GPA: Weighted average of grade points of all courses done at PAF-KIET.

Points are weighted according to the credit hours of each course.

CGPA does not include non-credit courses, courses dropped, or courses to be

repeated because of the absence rule.

Courses failed but passed later are excluded from the computation of the GPA.
If a student appears twice or more times in a course, only the highest graded
course is counted in the CGPA.
Term GPA: Combined GPA of all graded courses in a given term.

3.2.1 COURSE LOAD FOR EXCESSIVE FAILURES

A student is expected to pass the failed courses before taking up new courses.

A student with four or more failures must first repeat the failed courses before
taking any new courses.
WARNING: A student with cumulative GPA between 2.0 and 2.5 is said to be on
warning status. Warning Status means that the student is not eligible for the grant
of the degree. The student must improve his GPA to 2.5 or above for becoming
eligible for the award of degree.
PROBATION: A student is on probation in a given semester if the cumulative GPA
is less than 2.0 AND Term GPA is also less than 2.0. Probation status means that the
student is liable to be dropped from the Institute if the student fails to immediately
improve the term GPA to 2.0 or above. A student on probation in two consecutive
semesters is dropped from the rolls of the Institute.
DROP: A student who is on probation in two consecutive semesters is not allowed
to register in subsequent semesters and is dropped from the roll of the Institute.

2011-2012

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3.3 STUDENT SYLLABUS PROGRESS SHEET

Students are expected to continually monitor their progress according to the

assigned syllabus for their chosen program of studies.

All courses mentioned by name in the prospectus for the degree program are
compulsory.

Student may elect to enroll in the offered electives according to the specialization
major. Electives have to be pre-approved.

The Institute may prescribe certain substitutes for specified courses as per the
demands of the industry, change in syllabus directions etc.

Students should plan ahead to pass all the prescribed courses in the syllabus of the
relevant program.

Students are expected to regularly obtain from the registration department their
current status regarding the status of fulfillment of the course requirements.

After every semester, they need to obtain their grade history and syllabus progress
sheet.

Students should ensure at the time of their semester registration that all courses
that they choose would be counted towards their degree.

The institute allows the students to select courses that they like. However, to meet
the degree requirements they must ensure that all required courses have been
covered.

Student should understand the syllabus status report, which lists out for each
student:

Courses passed by the student

Courses in progress in the current semester for which the grade is awaited.

Courses yet to be passed by the students and whose prerequisites have been
cleared and the student is eligible to enroll

Courses that need to be passed but the student cannot enroll because he has not
cleared the pre-requisites.

Courses in syllabus against which the student has cleared the substitute courses.

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4 REGISTRATION
Registration of students in programs and classes is the first step in the
management of academic record of students from the time of their admission to
graduation or separation from the institute. Registration process must ensure that
the record in the database of the institute reflects the actual status of enrollment in
the classroom. The process covers the tasks involved, the forms to be used and the
responsibility for accomplishment of each task.

4.1 REGISTRATION OF CONTINUING STUDENTS

4.1.1 SELF REGISTRATION SYSTEM SRS
Students shall be expected to register in classes for the next semester strictly in
accordance with their syllabi. The procedure for registration of continuing students
is outlined hereunder:

Registration Department will announce the schedule of registration for continuing

students

before

the

third

hourly

examination,

along

with

the

applicable

instructions.

The class schedule for the next semester shall be prepared by the respective
colleges/ departments, and posted on the notice boards well before the final
examination of the term to enable students to plan their course work and be
prepared for registration in classes scheduled in the next semester.

Registration department shall, in collaboration with Directors of Colleges/

Departmental Heads, Manager MIS and Finance manager, make necessary
arrangements for Self Registration System, and the students shall be issued their
fee bill at least four weeks before the due date for payment.

The student will fill the online registration form through *SRS in consultation with
the Academic Officer of the college concerned, and collect their fee bill from
Registration office window.

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4.1.2 SELF REGISTRATION SYSTEM Procedure

Your registration number (SNO) is your user name.

MIS/ Registration department will provide the password

Student must have a user name and password to login.

S.NO

1. How to Login:
a) Enter your student number (SNO) e.g: BB-1-06-9999
b) Enter your password
c) Press Login button
2. How to Register:
a) Select the desire course(s)/class-id (s) to register.
Class day/room/period of the selected course is shown in the schedule
box at the bottom.
b) Press > button to register/ add in the selected courses
Course will move into Registered course Grid.
c) Press < button to drop from the selected courses
3. How to view /get Fee Bill:
a) Click on <Fee Bill> tabbed page, then press <calculate fee>
button.
This action will display total fee amount payable.
4. <EXIT> you must exit the Self Registration application after completion of
provisional registration.
5. Get your printed Fee Bill from Registration office window.
REMEMBER!
SRS will not register in further courses if:

A student has reached maximum limit of course credit hours allowed in

his/ her program.

A student has reached maximum limit of course credit hours allowed on

the basis of his/ her last term GPA.

2011-2012

Selected class ID has reached its maximum seating capacity.

Schedule conflict of class Ids is encountered.

23

On confirmation of registration, the name of the registrant shall be printed on the

class attendance roll (s). Names of students without confirmed registration will not
appear on the attendance roll and consequently such students will be counted as
absent from class till their registration is confirmed. Attendance rule shall be
strictly applied and students must, in their own interest, confirm their registration,
by the due date. If they fail to do so, they will be penalized with late payment
charges, at the rate of Rupees 100 per day, they will run the risk of being short of
attendance on application of the attendance rule, and of losing opportunity to
appear in hourly examination.

The Institute will consider applications, on prescribed form, for payment of fees in
installments, on need basis. In such cases which are approved after due
consideration of the need, payment will be accepted in installments. Students
must, however, in their own interest settle the matter of payment of their dues and
obtain confirmed registration within the due date as otherwise the attendance rule
and other penalties will be applicable.

If any student (except installment cases) does not obtain confirmed registration up
to the first hourly examination, his or her provisional registration shall be cancelled
due to the application of attendance rule, e.g., more than six absences from class
sessions.

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4.1.3 ADD/ DROP PROCESS

On completion of the registration process, students shall not be allowed to add
courses but may be, permitted by the Director of the College/ Departmental Head
to drop courses within the schedule prescribed in the academic calendar.

PROCEDURE FOR COURSE DROP

No course can be dropped without academic penalty after the date specified in the
academic calendar

Courses with excessive absences will not be entertained for drop applications. In
such cases appropriate action will be taken by the Academic Officer

INSTRUCTIONS FOR STUDENTS

Collect Course Drop Form from the Photocopy shop

Fill the Form carefully

Get signature from Academic Officer

Submit Form to Registration Officer

Collect receipt of Drop Form from the Registration Officer

REASONS FOR DROP

Upon Departments recommendation

Failure in the pre-requisite course

Scheduling conflicts

Want to switch to another course

Others

4.1.4 TRANSFER OF COURSES AND EXEMPTIONS

The policy is for students transferring from other universities, and degree awarding
institutes who have completed courses relevant to any program offered at PAFKIET.

PAF-KIET is a chartered Institution and accepts credits from all HEC recognized
institutions under the following conditions:

Courses completed only at accredited and chartered institutes in Pakistan or

abroad will be considered for exemption.

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25

A 15% of total courses in the program will be considered for exemption for any
degree program. Only the President in consultation with the Dean and Director
Academics PAF-KIET shall authorize exemptions above this limit.

However, if the Academic Committee feels that the knowledge of a student needs
to be verified the student may be examined.

A candidate must obtain 72 marks or B grade in the equivalent course to apply for
transfer/exemption at PAF-KIET.

A Candidate may request for transfer for 4 maximum courses in the master degree
program at PAF-KIET.

A candidate may request for transfer of 8 maximum courses in the 4 years

bachelor degree program at PAF-KIET.

The transfer/ exemption of course is only granted if the course has same credit
hours and matching course content as the corresponding course at PAF-KIET.

Level of degree shall be same, i.e. a bachelor level course completed elsewhere
does not make one eligible for exemption for master coursework.

Course and credit hour exemptions are only offered if a student is applying in the
same degree at PAF-KIET.

If a student has completed the same course in a different degree earlier, the
academic content of that course may be transferred if the course content is
matched. In this case, student must do substitute course(s) to fulfill the credit hour
requirement.

Exemption/transfer in courses is not offered in MS and M.Phil degrees at PAF-KIET.

Student may be tested through examination process at PAF-KIET for every course
in which one is claiming exemption to check the level of knowledge before the
course and its credit hours are transferred.

Course exemption fee is charged on courses exempted/transferred. Fee of Rs. 1500

per exemption shall only be charged if course and corresponding credit hours are
transferred.

Internship and project courses are excluded from transfer/ exemption.

PROCEDURE:

Submit the exemption form complete in all respect to the concerned department
through relevant program officer.

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26

After due consideration and approval of the Academic Committee, the registry will
issue exemption certificate/ letter. In case of any clarification, the student may be
called for interview.

Under no circumstances the student will miss classes on the assumption that the
exemption will be approved.

Exemption should be sought before registration in the course. In case the student
register in the course; case for exemption should be finalized before the first hourly
examination.

Courses are offered batch wise; substitute course may not be feasible at times.

No tuition fee will be recovered for the courses exempted in a program.

Exemption should be applied for, during the first semester only.

4.1.5 INTER-CAMPUS REGISTRATION

Student must obtain prior approval before initiating inter-campus registration. It is

expected that the student admitted at the main campus would complete the
course requirements at the main campus, and the student admitted at the city
campus would complete the requirements at the city campus.

In certain cases, students may be allowed to take course in another campus.

However, they need to initiate a formal request for this purpose and obtain a prior
approval.

Please consult the inter-campus registration form for more details.

4.1.6 CHANGING THE PROGRAM STATUS

Student once admitted in a program is considered an Active student till

graduation. However, the status change to drop-out or pass-out must be initiated
through a proper form. Otherwise, testimonials are with-held.

4.1.7 TAKING A SEMESTER OFF. STUDENT SEMESTER STATUS

All students desirous of opting out from any semester must do so through formal
application on the prescribed form.

The admission of a student who absents himself from a semester without informing
through the prescribed form is cancelled automatically. Reactivation of the student
requires approval of the authorities and payment of admission fee.

4.1.8 TRANSFER FROM ONE PROGRAM TO ANOTHER

Transfer is subject to approval from the departmental head.

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27

Students must fulfill pre-requisite qualification for desired discipline. For example,
in order to get transfer to Bachelor of Engineering (BE), applicant must have preengineering courses at intermediate level with minimum 55% marks.
Only such course(s) will be considered for transfer, which are also a part of the
curriculum of the desired degree.

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4.2 MAKE-UP EXAMINATIONS

Make up examination shall be permitted only if a student is unable to appear in an
end-term or a mid-term examination in the summer term, on account of death of
immediate family member (parent / sibling) is regarded as legitimate reason for
scheduling a make-up examination, provided the concerned parent(s) or student
informs the Institute before the date/time of the examination. However, the student
must submit a formal application along with evidence of such occurrence within
one week of occurrence.

The student concerned shall submit his / her application on make-up examination
form directly to Controller of Examinations and Records for consideration.

Then Registrar / Controller of Examinations will announce the result and correct the
database record accordingly.

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4.3 SCRUTINY OF EXAMINATION PAPERS

Karachi Institute of Economics and Technology believes in openness in regard to grading of the
answer papers of the students. The students shall be shown their graded answer sheets for
hourly examinations, quizzes, and assignments to provide them the necessary feedback.
Students shall also be given the opportunity for scrutiny of their final examination papers, if
they so desire, by submitting an application on the prescribed form and payment of Rs. 500 for
each final examination paper to be scrutinized.

4.3.1 PROCEDURE:

The applicant shall submit the scrutiny application form directly to Controller of
Examinations and Records (CoER).

The scrutiny application form shall be submitted on the revised form issued on February 20,
2007.

A suitable and relevant faculty member shall be selected by CoER, in consultation with
Registrar and assign the task of scrutinizing the paper in such a way that the identity of the
student and the scrutinizer and the class instructor is kept confidential. Such scrutinizers may
belong to the other campus of KIET or another recognized institution, if required.

A committee comprising the assigned Scrutinizer, Controller of Examinations and Director

Registration & Examinations will evaluate the result after scrutiny and finalize the result.

The decision of the committee shall be final.

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30

4.4 COMPREHENSIVE EXAM

Passing of the Comprehensive Exam is a mandatory requirement for all students
completing their degree programs after Fall 2003.
MOTIVATION:

To prepare the students for interviews and jobs in the industry

To refresh the students concepts in major areas of their discipline.

To establish a final output quality control

To standardize the level of graduating students

RULES:
Student must pass at least 4 out of 6 components to pass the exam.

Passing of English Proficiency is a compulsory requirement.

Students must pass a comprehensive exam at the end of their program of studies
to be eligible for the award of degree.

Passing the English component of the comprehensive exam is a mandatory

requirement.

STRUCTURE
Comprehensive Exam would test the essential knowledge in areas related to the
degree program.

Essential knowledge is defined as concepts NOT knowing of which may be

considered as criminal by industry professionals.

BBA/MBA
1. Finance
2. Marketing
3. Management
4. Accounting
5. Case Study
6. English Proficiency (compulsory)

MBA-MIS
1. Networking & OS
2. SW development

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3. Analysis, Design and DBMS

4. MIS and Software Engineering
5. Financial Accounting
6. English Proficiency (compulsory)

BS
6. Networking & OS
7. SW development
8. Analysis, Design and DBMS
9. MIS and Software Engineering
10.Pure CS (Automata Theory, Data Structures).
11.English Proficiency (compulsory)

BE
1. Electronics
2. Telecommunication and Networking
3. General Engineering
4. Computer Engineering
5. Quantitative
6. English Proficiency (Compulsory)

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32

4.5 COMPLETING THE DEGREE REQUIREMENTS

To complete the degree requirements, a student must fulfill the administrative and
academic requirements.

Students must have passed all the courses prescribed by the syllabus of the
relevant program. Must have passed all the compulsory courses and the electives.

Meet the Minimum GPA Requirement for Award of Degree. Please note that
minimum-passing grade in a course is C grade (2.0 points). However, a student
must attain at least 2.5 CGPA (C+) on aggregate, in order to graduate.

Meet the internship requirements given in the prospectus for the chosen program.

Meet the project requirements given in the prospectus for the chosen program.

Pass the comprehensive test.

Obtain clearance from all the relevant departments.

Follow other procedural requirements on the prescribed form.

4.6 TRANSCRIPT/DEGREE AWARD PROCEDURE

Formulation the strategy and procedure for the award of transcript / degree request
form.

Student must have completed the required course work, internship(s) and the final
year project(s) for his/ her degree program, in accordance with the assigned
syllabus.

The normal period to complete the due process involves in the issue of the
transcript is two months.

Student must have cleared all dues of the institute, if any.

The degree is normally conferred at convocation and shall be issued after due
process, which may take up to one month to complete.

In case of urgent requirement the transcript will be provided within 07 days but of
Rs. 2000 will be charge for urgent service.

INTERNAL PROCESSING:

Registration office will receive the signed Transcript Application Form from the
student and acknowledge to the student for the same issue.

Registration Officer will obtain the grade sheet along with assigned student
program syllabus from the database and check in detail the work done by the

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33

student e.g. (course work, pre-requisites, internships, and the final year projects)
against the prescribed student program syllabus.

Head of College will verify and sign the student program syllabus.

The transcript will be generated after due diligence in checking the students
academic record against the requirement for the program concerned.

The Registrar & the Dean will both sign and endorse the transcript.
INSTRUCTIONS FOR STUDENTS

Collect the Transcript Application Form along with Clearance Form.

Fill out the Transcript Form carefully and then submit to the Registration &
Examination Department and collect the acknowledgment with receiving date.

Pay the prescribed transcript fee, Rs. 1000 in normal case and Rs. 2000 in urgent
case.

Obtain clearance from each department as mentioned in the clearance form.

Then submit to the Finance Department and collect the acknowledgment.

Receive the transcript on given date by submitting clearance form.

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34

4.7 SCHOLARSHIPS
OBJECTIVE:
Meritorious academic performance by students shall be given recognition at
PAF-KIET. It is hoped that grant of merit scholarship will motivate students to
work hard and achieve academic excellence. The policy is being
implemented in the light of the decision of the Board of Governors in its
meeting held on September 26, 2000, where following fee concessions were
approved for students achieving academic excellence.
a)
b)
c)

85% fee concession to 1% of the total enrolment in a semester.

40% fee concession to 2% students in a semester.
20% fee concession to 4% students in a semester.

4.8 CRITERIA FOR NOMINATION

d) All students registered in programs exceeding one year are eligible for
scholarship.
e) Minimum GPA of 3.5 in fall or spring Semester, for which scholarship is to
be awarded.
f) The scholarship will be for one semester only. Fresh nominations will be
made in the next semester.
g) Students obtaining scholarship in one semester shall be eligible for the
same in the next semester.
h) A limited number of scholarships from the overall quota shall be granted
ab-initio to exceptional students at the time of admission to attract the
cream of students. The number of such scholarships shall be limited to
7% of the total number of students enrolled.

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4.9 PROCEDURE FOR AWARD AND ADJUSTMENT OF SCHOLARSHIPS

(a)

Merit scholarships of 85%, 40% and 20% in tuition fee are offered to 1%,
2% and 4% of student strength respectively based on academic Performance
in Spring and Fall Semester.
(b)
Scholarships are allowed on the basis of 5/6 courses (Minimum 15 Credit
Hours) in the semester pertaining to BE, BS/MS(CS)/MCS and
BBA/MBA/MS(MS) Programs. However, this condition is reduced to 4 courses
(12 Credit Hours) for MBA BBA, BS and BE 1st semester students.
(c)
Final list of scholarship holders is to be consolidated as per procedure and
issued by Deputy Director R&E duly approved by President PAF-KIET soon
after 1st hourly examination of the following semester.
(d) Scholarships are to be adjusted by Finance Dept on credit hour basis of
award semester and will be restricted to the courses registered in the
next semester. This adjustment shall be made in Spring and Fall
Semesters. However, the adjustment in summer semester will be allowed
for the students of final semester only. To explain; the adjustment will be
as follows:
Semester for
Scholarship

(e)

Result
Announced

FALL

SPRING

SPRING

SUMMER

Scholarship applied
(credited) for
semester
Spring if registered
(other wise lapsed)
Fall if registered
(otherwise lapsed)

Inter Campus adjustment of scholarships should be made in such a

way that the amount of scholarship be adjusted first in the campus
where it is earned and remaining in other campus up to the limit of
courses mentioned in Para (d) above.

(f)

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The criteria for selection in order of precedence is:

i.
Minimum GPA 3.5
ii.
Minimum term course load shall be 15 credit hours.
iii.
In Case of tie, GPA will be converted to percentage.
iv.
In case of a tie in percentage, the CGPA will be compared.

36

2. AWARD OF SCHOLARSHIP
Number of Scholarships offered will be revised from time to time in accordance
with the strength of the student body.

CoMS
Scholarship
Amount

BBA

MBA

Total

CoCIS

CoE

BCS/BS

BE

Grand
Total

85% Tuition fee

1%

1%

1%

1%

1%

1%

40% Tuition fee

2%

2%

2%

2%

2%

2%

20% Tuition fee

4%

4%

4%

4%

4%

4%

Total No of
Scholarships

7%

7%

7%

7%

7%

7%

Students already availing a fee concession shall have the choice of taking /
Selecting either the fee concession or the scholarship for that semester, which
ever give them a advantage.

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4.10 SIBLINGS FEE DISCOUNT POLICY

Institute grants 25 % concession in tuition fees to such students who have been
selected for admission at the Institute and have a real brother or sister at PAF-KIET
who is paying full fees.
Following conditions apply:

The application for the concession will be made to Director Administration, PAFKIET on a prescribed Form giving all necessary details, documents and proof of the
concerned childrens relationship with the full-fee paying sibling.

The children for whom the concession is claimed must be dependent upon parents/
guardians for support.

The parents can claim the concession at the beginning of the program of study for
such children who qualify for the award under this policy, and the same will remain
applicable throughout the program of study, provided the students concerned
maintains GPA at 2.75 and above. Should any such student fail to maintain the
prescribed academic standing, at any stage of the program, the concession will be
withdrawn in the subsequent semester.

The concession in the tuition fees will be applicable only as long as one person of
the family is paying full fees. Should the full-fee-paying student discontinue his
studies at the Institute, for any reason whatsoever, the fee concession shall be
withdrawn forthwith.

The concession will be available to the siblings of new as well as other students
who are already registered at the Institute.

The students who are availing the concession in accordance with this policy shall
be eligible for award of merit scholarships.

The Institute reserves the right to make any changes in this policy at any time for
any reason whatsoever.

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5 STUDENT: DISCIPLINE
5.1 USE OF UNFAIR MEANS: CHEATING/PLAGIARISM

Use of unfair means is considered a very serious offense. Students can be

rusticated, suspended or demoted.

Cases of cheating or plagiarism shall be referred to the Examination Disciplinary

Committee shall investigate the matter and recommend necessary action(s).
President PAF-KIET shall approve the recommendations made.

Carrying of mobile phones and any other communication device is strictly

prohibited in the examination rooms and shall be confiscated

No student shall be allowed to sit in the examination, 10- minutes after start of
examination.

No student shall be allowed to leave examinations room, earlier than 20-minutes

and 60 minutes after commencement of the Hourly and end-term examinations,
respectively.

Rules against cheating and plagiarism shall be strictly enforced.

POLICY ON CHEATING AND RELATED PUNISHMENTS:

LEVELS

LEVEL
1

LEVEL
2

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OFFENCES

PUNISHMENTS

AUTHORIT
Y

1- Whispering / Talking
2- Glancing / Looking / Staring
3- Responding to others whispers
and assisting others in seeing
own answer sheet.
4- Other offences of similar
nature and intensity

Oral Warning,
Change of Seats

Invigilator

Removal from
the examination
Hall and mobile
phone / device
shall be
Confiscated

Invigilator
with
Controller of
Exams

Fail grade in
subject of exam

Examinatio
n
Disciplinary
Committee

1- Getting / Giving assistance by

exchange of personal items like
calculators, etc.
2- Carrying mobile phone or any
other electronic device
3- Repeating offences of LEVEL 1
4- Other offences of similar
nature and intensity

39

1- Writing on the desk before the

start of the exam.
2- Sitting contrary to seating
plan, intentionally.
3- Being caught talking while
outside the examination hall
during the examination when
allowed to go out e.g. visit to
washroom, visit to Administration
for issue of temporary ID Card,
etc.
4- Repeat Offences of Level 2
5- Other offences of similar
nature and intensity
1. Using pre-meditated chits
containing helpful material.
2. Using Mobile Phone /
Organizer to cheat.
3. Other offences of similar
nature and intensity
4- Carrying helpful material
written on hands / arms
5. Exchanging question papers
1- Exchanging Answer Sheets
during the examination
2- Writing each others Roll No. on
own answer sheet.
3- Replacing answer sheets with
other answer sheets not
distributed for this exam (e.g.
prepared at home, prepared in
class).
4- Proxy Sitting
5- Cheating and being
argumentative, rude, aggressive
etc with the invigilator
6- when checked. Whenever
decided by the Disciplinary
Committee

LEVEL
3

LEVEL
4

LEVEL
5

Cancellation of
course (F
grade shall be
given with
financial
penalty)

Examinatio
n
Disciplinary
Committee

Cancellation of
semester (F
grade shall be
given in all
subjects with
financial
penalty)

Examinatio
n
Disciplinary
Committee

Rustication /
Expulsion from
the Institute and
(F grade shall
be given in all
subjects with
financial
penalty)

Examinatio
n
Disciplinary
Committee

Ease implementation of punishments related to cheating during exams.

Assign authority at various levels.
Ensure standardization in punishment regardless of departmental or individual bias.

Level 1 to be implemented by the invigilator.

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40

Controller of Examinations or his authorized representative must be contacted for

implementation of punishments related to Level 2.

Decisions on Levels 2 to 5 can only be taken by convening the Examination

Disciplinary Committee. Controller of Examination is to be informed immediately.
He is to then convene the committee consisting of:

Director Registration & Examination

(Chairperson)

Director of concerned College

(Member)

Controller of Examinations

(Member)

The recommendations of the Examination Disciplinary Committee are to be put up

to President PAF-KIET for approval.

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5.2 STUDENTS DRESS CODE

5.3 INTRODUCTION
Formalized curricula and extracurricular activities during university life
provide students opportunities for some essential skill development and
personality grooming. Active participation also prepares students to face
real life scenarios and professional challenges not only with confidence but
also with better chances of success. Besides preparation on various aspects
of an event, appropriate dress for the occasion also plays an important part
in the success.

5.4 FORMAL OCCASIONS

Listed below are some occasions that require formal dress to be worn by all
the students:

Presentations (Project, Term paper, Case study)

Seminars / Workshops

Exhibitions

Guest Speaker Sessions (GSS)

5.5 ROLE PLAYING / PARTICIPATION

All students are required to follow the prescribed dress code on formal
occasions while playing the roles of:

Master of Ceremonies (MOC) / Anchor Person

Presenter / Demonstrator / Moderator / Facilitator

Speaker / Introducer / Front Desk Holder / Member Reception Committee

Members of various committees organizing Seminars / Workshops /

Exhibitions

5.6 DRESS CODE

BOYS:
Lounge Suits / Dress pant and shirt, shoes (Black/Brown)

Use of necktie (compulsory)

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Light color and plain dresses would be desirable

Casual dresses like T-shirts, Jeans trousers, sandals, Joggers etc. are not
allowed

Chains, lockets, bracelets etc are not desirable

GIRLS:
Ladies suiting or combination, Shoes

Light color and plain dresses would desirable

Casual dresses like T-shirts, jeans trousers, Joggers etc. are not allowed

Avoid multicolor or heavily printed dresses

Excessive jewelry is not desirable

ASSESSMENT
With immediate effect dress has been included as an essential component
of grading during all formal occasions. The faculty has been instructed to
grade the students accordingly.

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6 ADMISSION TO M.S & Ph.D. PROGRAMS

Minimum Criteria for MS/M.Phil and Ph.D. Programs
This is for the information of all concerned that the degrees awarded by the
Universities/Degree Awarding Institutions must meet the following minimum criteria for
recognition by the HEC.

MS/M.Phil Programme:
1. Sixteen years of schooling or 4 year education (130 credit hours) after HSSC/F.A.
/F.Sc/Grade 12 equivalent will be required for admission in the M.Phil/MS.
2. The GAT-General (www.nts.org.pk/gat/gat.asp) conducted by the National Testing
Service with a minimum 50% cumulative score will be required at the time of
admission to M.Phil/M.S. The GAT-General test is valid for a period of two years.
3. For award of M.Phil/M.S/Equivalent degree, candidates will either need to complete
30 credit hours of course work or complete 24 credit hours of course work along with a
minimum of 6 credit hours for research work/thesis.
(*a. 6 credit hours of research is mandatory for M.Phil. However, exemption may be
allowed only for MS in those disciplines where research is not possible. (This exemption
from research can only be for non-science subjects/disciplines)
(*b. The Head of Department may allow the student to do course work of 6 credit
hours in lieu of 6 credit hours of research. This exemption can only be allowed if the
student wants to terminate his/her course at MS and do not want to do PhD.
4. There should be at least 2 relevant full time Ph.D. Faculty members in a
department to launch the M.Phil/MS/MBA programs.

PhD Programme:
Admission requirement:
For admission into the PhD minimum CGPA 3.0 (out of 4.0 in the Semester System) or
First Division (in the Annual System) in M.Phil/M.S/Equivalent is required.
Subject Test:
A subject test conducted by the National Testing Service (NTS) or ETS, USA in the area
of specialization chosen at the PhD level must be cleared prior to admission for the
PhD Program.
a. In the case of GAT Subject test ( http://www.nts.org.pk/GAT/GATSubject.asp) a
minimum of 60% marks is required to pass the test.
b. In the case GRE subject test, the minimum score will be acceptable as follows:
45% Percentile Score: Valid for Admissions until December 31, 2010
50% Percentile Score: Valid for Admissions until December 31, 2011.
60% Percentile Score: Valid for Admissions thereafter.

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44

c. If the Test is not available in NTS subject list, then a University Committee consisting
of at least 3 PhD faculty members in the subject area and approved by the HEC will
conduct the Test at par with GRE Subject Test and qualifying score for this will be 70%
score.
d. Students admitted in PhD Programs after August 25, 2010 have to submit the
requisite GAT Subject or GRE Subject within period of one year that is by October 31,
2011.
Course Work:
Course work of 18 credit hours preferably in the first year is required to be completed
and followed by a comprehensive examination for granting candidacy as PhD
researcher.
Foreign Expert Evaluation:
The Ph.D. Dissertation must be evaluated by at least two Ph.D. experts from
technologically/academically advanced foreign countries in addition to local
Committee members.
Open defense:
An open defense of Dissertation is essential part of PhD Program after positive
evaluation.
Research Paper:
Acceptance/publication of at least one research paper in an HEC approved X
category journal is a requirement for the award of Ph.D. degree (Y in case of Social
Sciences only).
Plagiarism Test:
The Plagiarism Test must be conducted on the Dissertation before its submission to the
two foreign experts, as described below.
Copy of PhD Dissertation to HEC:
A copy of Ph.D. Dissertation (both hard and soft) must be submitted to HEC for record
in Ph.D. Country Directory and for attestation of the PhD degree by the HEC in future.
Conduct of PhD Program:
There should be at least 3 relevant full time Ph.D. Faculty members in a
department to launch the Ph.D. program.
The maximum number of Ph.D. students under the supervision of a full time faculty
member is five which may be increased to eight under special circumstances in
certain teaching departments subject to prior approval of the Higher Education
Commission (HEC).

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45

1. ETS GRE-Subjects:
1) Biochemistry, Cell and Molecular Biology
2) Biology
3) Chemistry
4) Computer Science
5) Literature in English
6) Mathematics
7) Physics
8) Psychology
Minimum Qualifying Score: The minimum acceptable scores are as follows:
45% Percentile Score: Valid for Admissions until December 31, 2010
50% Percentile Score: Valid for Admissions until December 31, 2011.
60% Percentile Score: Valid for Admissions thereafter.
2. NTS GAT Subjects:
Presently the NTS has arrangements for the following Subjects and the
Minimum Qualifying Score is 60 % Cumulative Score.
1. Agriculture Economics 39. Saraiki
2. Agriculture Extension 40. Sindhi
3. Agriculture Crop Production 41. Urdu
4. Agriculture Crop Protection 42. Pharmacy
5. Agriculture Food Sciences 43. Physics
6. Agriculture Genetics 44. Political Science
7. Architecture 45. Psychology
8. Bio Chemistry 46. Sociology
9. Botany 47. Statistics
10. Chemistry 48. Telecommunication Engineering
11. Civil Engineering 49. Textile Engineering
12. Computer Engineering 50. Veterinary Animal Sciences
13. Computer Science 51. Veterinary Biomedical Sciences
14. Economics 52. Veterinary Clinical Sciences
15. Education 53. Veterinary PathoBiological Sciences
16. Electrical Engineering 54. Zoology
17. Electronics
18. English ( Linguistics)
19. English ( Literature)
20. Environmental Sciences
21. Fine Arts
22. Geography
23. History
24. Home Economics
25. International Relations
26. Islamic Studies
27. Library and Information Sciences
28. Management Sciences
29.
30.
31.
32.

Mass Communication
Mathematics
Mechanical Engineering
Metallurgical & Material Engineering

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46

33.
34.
35.
36.
37.
38.

Microbiology
Pak Studies
Bahravi
Balochi
Panjabi
Pushtu

University Based Tests:

Every effort should be made to identify a GAT Subject test that the PhD applicant must
take. In case this is really not possible. It is the responsibility of the respective
universities to arrange for the Subject test at par with the GRE-Subject Test in all other
subjects currently not available in the ETS and the NTS List. A University Committee
consisting of at least 3 Ph.D. faculty members in the subject area with prior approval of
the HEC will conduct the Test at par with GRE Subject Test.
Minimum Qualifying Score: 70% Cumulative Score

6.1.1 FAQs for M.Phil/M.S and PhD Programme

Q. I have sixteen years of education with second class/division. Am I eligible
for admission into the M.Phil/MS programme?
A. Provision of admission in M.Phil/M.S programme based on first/second/third
class/division is prerogative of University/Institution. Institutions are required to follow
minimum requirements of the HEC and they may stringent these criteria at their own.
Q. I have qualified GAT General with 50% and have sixteen years of
education but University is denying admission on the pretext that qualifying
score should be 60%?
A. The HEC requires that scholars should pass NTS GAT test with minimum 50% score
but Universities can ask for more score as per their policies.
Q. Is it necessary that GAT test should be qualified with minimum of 50%
cumulative score before admission into the M.Phil/M.S programme?
A. Yes, GAT test conducted by the National Testing Service is required to be qualified
with a minimum 50% score at the time of admission to M.Phil/M.S.
Q. I have acquired admission in the PhD programme during 2006, what
should be International GRE (Subject) qualifying score for me?
A. All students enrolled after May 31, 2005 and up to July 31, 2008/ Fall 2008 are
required to qualify International Subject (GRE) with 50% (percentage) passing score.
After Fall 2008 following minimum score will be required:
40%
45%
50%
60%

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percentile
percentile
percentile
percentile

Score:
Score:
Score:
Score:

Valid
Valid
Valid
Valid

for
for
for
for

admissions
admissions
admissions
admissions

until December 31, 2009

until December 31, 2010
until December 31, 2011
thereafter

47

Q. I am going to appear for International GRE (Subject) in February 2010. I

was enrolled in 2007. How much qualifying score is required in my case?
A. As you were enrolled during 2007(prior to implementation of percentile score i.e.
July 31, 2008/Fall 2008). Therefore, 50% (percentage) score will be required for
qualifying International GRE (Subject).
Q. For M. Phil/M.S degree total 30 Credit hours are required out of which 24
credit hours are for course work. Can I complete 30 credit hours by course
work?
A. HEC requires minimum 24 credit hours course work and has recommended thesis of
minimum 6 credit hours. However, degree with 30 credit hours course work is also
acceptable.
Q. I have acquired 3.0 CGPA in M.S and submitted PhD application with
University, which is denying admission and is asking for 3.5 CGPA in M.S for
admission in the PhD programme.
A. One of the minimum requirements of the HEC for admission into PhD programme is
3.0 CGPA in M.Phil/M.S degree. However, Universities can raise this as per their policy.
Q. I am currently registered in Ph.D. Could you please update me regarding
the condition of International GRE Subject Test. Is the condition abolished?
A. No the condition is there but the HEC has approved to also accept the GAT Subject
Test (NTS) for PhD admissions in those eight subjects where the International GRE
Subject is offered.
Q. I have already cleared the International GRE / University based Subject
Test (approved by HEC) with the requisite percentile/accumulative score.
Should I also appear for NTS GAT Subject Test?
A. Students who have already cleared the International GRE/ University based Subject
Test (approved by HEC) and achieved the requisite percentile/accumulative score are
not required to clear the NTS GAT Subject Test.
Q. Will the relaxation of NTS GAT Subject score for the period of one year be
applicable to already enrolled PhD Scholars?
A. This decision is not applicable to PhD scholars, who are enrolled before 25th August,
2010. Already enrolled students will submit the requisite GAT Subject score before
submission of thesis as per previous policy.
Q. Can i take provisional admission into PhD in the Fall semester 2010
without having cleared the International GRE/NTS GAT Subject Test.
A. The Universities may provide provisional admissions to PhD students who have not
cleared the International GRE/NTS GAT Subject Test. However the students must
compulsorily clear the International GRE/NTS GAT Subject Test within a period of one
year i.e. by October 31, 2011.

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Q. I am planning to enroll myself in PhD program in the Fall 2011. What

policy will be applicable to me?
A. From the Academic year 2011-12 beginning from the Fall 2011, all prospective PhD
students have to qualify the appropriate Subject Test (conducted either by the NTS or
GRE by ETS or HEC approved University Committee based Test) in the area of
specialization as determined by the admitting University prior to admission in the PhD
Program.

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Q. What does mean by Comprehensive Exam?

A. Comprehensive Exam is requirement for all doctoral programs, and precedes
defense of the PhD research proposal. The student must pass both the written and oral
components after the completion of 18 credit Hours Course Work. Successful
completion of the both the comprehensive exam and the PhD research proposal must
be completed before a student can be granted Doctoral Candidacy status.
Q. I have completed course work for PhD. Is it necessary to appear in
comprehensive examination? What score should be acquired for qualifying
that exam?
A. Yes, comprehensive examination is mandatory and it should be qualified. Qualifying
score should be in accordance with rules of the Institution.
Q. What does a Public Defense mean?
A. The defense is done in a public presentation in which teachers, students, and the
general public can participate. The Scholar presents his/her Research Work and
answers the questions of the audience. Public thesis defense is mandatory, in the
presence of a board of senior researchers, consisting of members from an outside
organization or a university. The University concerned will notify in advance the date,
Time and venue of the event via its website, News Papers and electronic media.
Q. Previously Y Category Journal in Sciences was accepted for publication
of paper for PhD degree, now, it is X Category.
A. The condition of Publication in X category is applicable with effect from January
11, 2010.
Q. What is the HEC requirement for thesis writing format?
A. The HEC has not restricted the Universities for any format of thesis writing as it may
be subject specific. However, the respective Board of Advanced Studies and Research
(BASR) may approve the format as per internal policy of the university.
Q. My PhD thesis is evaluated with favorable comments by two foreign
experts. University is not processing my case for final seminar, because they
are asking for the third evaluation.
A.
The
evaluation
of
thesis
by
two
foreign
experts
with
positive
comments/recommendations is minimum requirement of the HEC. Universities can
evaluate theses from more than two experts.
Q. Who is responsible for sending the thesis to foreign evaluators for
evaluation?
A. The respective universities need to send the thesis to foreign Evaluators for the
evaluation not the scholar.

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Q. How many PhD scholars one professor/supervisor can supervise?

A. One supervisor can supervise five PhD Scholars that can be increased to eight under
special circumstances in certain teaching departments subject to prior approval of the
Higher Education Commission (HEC).
Q. Which countries are academically/technically advanced?
A. Following countries are developed countries:
List of Industrially/Academically advance
evaluation of PhD thesis
(For all subjects unless noted)
1
Australia
19
2
Austria
20
3
Belgium
21
4
Bulgaria
22
5

Canada

23

China+

24

Czech
Republic
Denmark
Egypt*
Finland
France
Germany

25

8
9
10
11
12

2011-2012

26
27
28
29
30

countries

for

Ireland
Italy
Japan
Luxembur
g
Netherlan
d
New
Zealand
Norway
Poland
Portugal
Romania
Singapore
South
Korea

51

INDEPENDENT STUDY COURSES:

The objective of the Independent Study (IS) courses is to enable the transition of
students from teacher-taught courses to self-study courses. Independent study
coordinators and advisor help the MS students through this transition phase.
Independent Study courses enable the students to design a self-study program of
research and then to follow it with self-discipline. Students are expected to identify
an area of their interest, develop a program of independent study, and periodically
report on the progress. Students are advised to select an area for independent
study that would help and support their thesis / research work. A judicious selection
of independent study areas can substantially reduce the thesis time. Detailed
guidelines are available with the office of graduate research.

THESIS
Thesis is a challenging research effort that adds value to the degree and
distinguishes the MS graduates from ordinary course-based master degree holders.
The thesis component brings the MS degree at par with international researchbased MS degree offered in USA and elsewhere. Thesis is different from any other
academic activity that MS students may have undertaken as part of their
undergraduate or course based master degree. The objective of thesis research
work is to enable MS student to join the international community of professional
researchers working in the selected area. To ensure this participation, students are
expected to be familiar with published research work, select a problem from the
area of interest, define the problem and develop a solution in a specific manner. A
successful thesis equips the MS student with tools and techniques of research that
makes the student confident that he can undertake any research assignment for
solving a problem for which there is no known solution. Detailed guidelines for
completing the thesis requirements are available with the office of graduate
research.

Research work for thesis is supervised by the Thesis Committee that consists of
Primary Advisor and two members. Dean may include experts from the industry to
serve on the Thesis Committee.

Thesis has to be successfully defended in front of the Thesis Committee to

complete the MS requirements.

MS Thesis can be completed in a minimum of one regular semester by full-time

students. Depending upon the commitment, regularity and time-effort; a working
students may complete the process in eight to ten months.

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52

However, a student may extend the research work for up to a maximum of two
years. In that case, the student must remain continuously enrolled in the Thesis
course (3 credits) in each semester till the completion.

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7 MISCELLANEOUS
7.1 LIBRARY

Books will be issued on library cards.

At a time three books can be issued.

Text Books will be issued only to the faculty members.

All faculty members should recommend a list of books to the Librarian for
purchase.

Library books borrowing period for faculty members:

Text Book
1 month
Reference Book 1 week
Books required for following Semester should be reissued.

All books drawn by faculty members should be returned by the end of semester.

7.2 COMPUTER LAB

Faculty can utilize the lab facilities as per their free sessions.

Demand for multimedia should be placed well in time. Due to paucity of equipment
it is booked on first come basis. Security of the multimedia be assured.

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8 FORMS RELATED TO STUDENTS

8.1 Available at photocopy shop
8.1.1
8.1.2
8.1.3
8.1.4
8.1.5
8.1.6
8.1.7
8.1.8

Course Drop Form

Exemption Form
Inter-Campus Registration Form
Change of Program Form
Semester Off Form
Make-up Examination Form
Scrutiny of Examination Form
Comprehensive Examination Form

8.2 Available at Registration Office

8.2.1

Degree Awarding Process Form

8.3 Available at Reception

8.3.1
8.3.2
8.3.3
8.3.4

2011-2012

All Fee Discount Forms

Caution Money Refund Form
Transcript Request Form
Clearance Form

55