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What are support departments, and why are their costs allocated to other departments?
What process is used to allocate support department costs?
How is the direct method used to allocate support costs to operating departments?
How is the step-down method used to allocate support costs to operating departments?
How is the reciprocal method used to allocate support costs to operating departments?
What is the difference between single- and dual-rate allocations?
What are the limitations of support cost allocations, and how can the quality of
information be improved?
These learning questions (Q1 through Q7) are cross-referenced in the textbook to individual
exercises and problems.
COMPLEXITY SYMBOLS
The textbook uses a coding system to identify the complexity of individual requirements in the
exercises and problems.
Questions Having a Single Correct Answer:
No Symbol
This question requires students to recall or apply knowledge as shown in the
textbook.
This question requires students to extend knowledge beyond the applications
e
shown in the textbook.
Open-ended questions are coded according to the skills described in Steps for Better Thinking
(Exhibit 1.10):
8-2
Cost Management
QUESTIONS
8.1
Similarities:
All of the methods use cost pools, and those are usually departments.
Differences:
The reciprocal method takes into account all of the interactions among
support departments.
8.2
Support department costs are direct costs of the department, but indirect costs when
allocated to other departments. Manufacturing overhead is a direct cost of the production
process but it becomes an indirect cost when it is allocated to units.
8.3
8.4
Costs that include support department allocations using a single cost pool and single
allocation base for both fixed and variable costs would overstate the incremental costs
used in short-term decisions. This limits the use of these costs for decision-making.
However, when a dual rate system is developed, the variable costs are more likely to be
relevant information for short-term decision-making.
8-3
8.5
8.6
8.7
Operating departments manufacture goods or produce services that are sold to clients.
Support departments interact primarily with operating departments and other support
departments, and not with outside customers. Support departments provide operating
departments with internal services such as accounting, research and development,
maintenance, and so on.
8.8
The dual rate separates fixed and variable support costs. When this is done, the variable
rate can be used as information for making decisions that require incremental costs, such
as transfer prices and insource and outsource decisions. A single rate includes both fixed
and variable costs and cannot be used for any type of decision making. Another
advantage of the dual rate method is that the allocations more accurately represent the
flow of resources because fixed and variable costs are separated and usually allocated
using different allocation bases or actual usage of some sort.
8.9
Because they include fixed costs and costs allocated from other departments, support
department allocations result in very high charges for services. Because they are so high,
sub-optimal behavior occurs, such as managers duplicating services either by purchasing
them from outside the organization or providing them in their own departments. Often
support departments are then underused, but the organization still incurs their costs. In
addition, extra costs are incurred because internal services are duplicated.
8.10
Better short-term decisions would be made using the dual rate method because the
variable costs of the support departments would be easy to use in decision-making. It
would depend on the type of long term decision being made whether either method would
provide useful information.
8.11
Estimated (budgeted) cost rates provide information for managers to use in budgeting and
some of their decision-making. Managers can predict charges as they use the service. In
addition, each departments charges are not affected by other departments use of service.
A disadvantage of budgeted rates is that user departments have little incentive to use
resources efficiently because their charge is already known, and will not change with
usage, if it is based on a fixed rate.
8.12
8-4
Cost Management
probably increase as direct costs increase, and direct costs are fairly easy to measure. A
disadvantage is that there are some accounting activities that do not vary with direct
costs. And advantage of time spent on accounting activities for every department is that
it is probably most accurately reflects the use of accounting by other departments, but it
would be hard to track, and there is likely measurement error when time is not recorded
as used, but estimated or recorded after the fact.
8.13
a. GAAP requires manufacturing overhead to be allocated to units of product or service,
generally using a traditional cost accounting method such as job costing or process
costing.
b. Under GAAP, costs for departments that directly support the manufacturing function,
such as material handling are allocated. However, costs of departments that provide
non-manufacturing support, such as accounting and human resources are not
allocated to units or services, they are expensed as period costs.
8-5
EXERCISES
8.14 Allocation Rates
A. Estimated costs = $40,000 + $12(5,000) = $100,000
Estimated allocation rate = $100,000/5,000 hours = $20/hour
B. Estimated cost at actual output = $40,000 + $12(4,900) = $98,800
Actual rate = $98,800/4,900 hours = $20.16/hour
C. An advantage of using an estimated allocation rate is that managers know in advance
what their costs will be. A disadvantage is that there is no incentive to use housekeeping
hours wisely because the cost rate is known and will not change during the period.
An advantage for using an actual allocation rate is that managers have a better idea about
the effects of their use of housekeeping services on costs. A disadvantage is that they do
not know their costs ahead of time, and they may have little control over whether the rate
is higher or lower than expected.
8.15 Allocating Support Costs to Units
Monthly occupancy = 120 beds*0.8*30 days = 2,880 patient days
Monthly costs = $240,000 + $90*2,880 = $499,200
Average daily charge = $499,200/2,880 = $173.33
8.16 Devon
A.
Direct method allocation using direct labor hours:
Dept. A
Support Departments
Dept. B
Dept. C
Allocation Base:
Direct labor hours
Costs:
Direct costs
Department A
Department B
Department C
Total allocated cost
$88,000
(88,000)
$63,000
(40,000)
$
0
Total
6,000
60%
4,000
40%
10,000
100%
$ 52,800
37,800
24,000
$114,600
$35,200
25,200
16,000
$76,400
$191,000
0
0
0
$191,000
$40,000
(63,000)
$
Operating Departments
Casting
Machining
8-6
Cost Management
Support Departments
Dept. B
Dept. C
Allocation Bases:
Department A outside costs
Department B outside costs
Department C outside costs
Costs:
Direct costs
Department A
Department B
Department C
Total allocated cost
$88,000
(88,000)
$63,000
(40,000)
$
0
Total
$50,000
45.45%
$40,000
57.14%
$20,000
40.00%
$60,000
54.55%
$30,000
42.86%
$30,000
60.00%
$110,000
100%
$70,000
100%
$50,000
100%
$40,000
36,000
16,000
$92,000
$48,000
27,000
24,000
$99,000
$191,000
0
0
0
$191,000
$40,000
(63,000)
$
Operating Departments
Casting
Machining
B. Devon could use the cost of purchasing outside as a benchmark for both departments, but
there are some advantages and disadvantages. Using the direct method, no interactions of
support department services are reflected. This might understate the cost of services.
However, fixed costs are included, and many of these may be sunk costs, for example
depreciation expense. These could overstate the support department costs. If the costs
for internal and external support services are similar, the cost to purchase outside might
provide a good benchmark if it is equal to or less than the cost of internally providing the
support. However, if the outside cost is more, incentive exists for increasing both the
cost and use of services, which may be inefficient for the company overall. Alternatively,
if the outside cost is much less, departments may begin to outsource the services and this
duplicates services and may be inefficient for the overall company as well.
8.17 Petro-X
A. Direct method allocation
Support Departments
Physical
Equipment
Plant
Maintenance
Fixed Cost Allocation:
Allocation bases:
Square feet
Machine hours
Fixed costs:
$39,000
Physical plant
(39,000)
Equipment maintenance
Allocated fixed cost
0
Operating Departments
Dept. X
Dept. Y
5,000
8,000
13,000
38.462%
61.538%
100.00%
10,000
15,000
25,000
40.00%
60.00%
100.00%
$15,000
30,000
45,000
$ 24,000
45,000
69,000
$114,000
0
0
114,000
$75,000
(75,000)
0
Total
(60,000)
0
40
50
90
44.446%
55.556%
100.00%
200
400
600
33.333%
66.667%
100.00%
8,000
20,000
28,000
10,000
40,000
50,000
78,000
0
0
78,000
$73,000
$119,000
$192,000
60,000
8-7
$39,000
(39,000)
0
Total
5,000
8,000
16,900
29.586%
47.337%
100.00%
10,000
15,000
25,000
40%
60%
100.00%
$11,538
33,600
45,138
$ 18,462
50,400
68,862
$114,000
0
0
114,000
$75,000
9,000
(84,000)
0
12
40
50
102
11.76%
39.22%
49.02%
100.00%
Maintenance hours
18,000
(18,000)
Dept. Y
3,900
Variable costs:
Step 1: Physical plant
Step 2: Equip. maint.
Allocated variable cost
Dept. X
23.077%
Machine hours
Fixed costs:
Step 1: Physical plant
Step 2: Equip. maint.
Allocated fixed cost
Operating Departments
60,000
2,118
(62,118)
0
200
400
620
33.333%
66.667%
100.00%
7,059
20,706
27,765
8,823
41,412
50,235
78,000
0
0
78,000
$72,903
$119,097
$192,000
8-8
Cost Management
C. Step-down method allocation, with equipment maintenance costs allocated first
Support Departments
Physical
Equipment
Plant
Maintenance
Dept. X
Dept. Y
10,000
15,000
25,000
0.00%
40%
60%
100.00%
Square feet
Fixed costs:
Step 1: Equip. maint.
Step 2: Physical plant
Allocated fixed cost
$39,000
0
(39,000)
0
Operating Departments
$75,000
(75,000)
0
Total
5,000
8,000
13,000
38.462%
61.538%
100.00%
$30,000
15,000
45,000
$ 45,000
24,000
69,000
$114,000
0
0
114,000
10
200
400
610
1.639%
32.787%
65.574%
100.00%
# of employees
Variable costs:
Step 1: Equip. maint.
Step 2: Physical plant
Allocated variable cost
18,000
984
(18,984)
0
60,000
(60,000)
0
0
40
50
90
44.44%
55.56%
100.00%
19,672
8,437
28,109
39,344
10,547
49,891
78,000
0
0
78,000
$73,109
$118,891
$192,000
D. Ideally, departments should be allocated in the order their services are used, with
departments providing more services to other departments according to their rank of
services provided. Because services can be difficult to measure, direct costs are often
used as a measure of services provided.
8-9
Department costs:
Payroll costs
Other costs
Total department costs
Total
200
20%
500
50%
8
32%
300
30%
10
40%
1,000
100%
25
100.00%
$300,000
150,000
$450,000
$400,000
120,000
$520,000
$550,000
240,000
$790,000
$1,600,000
740,000
$2,340,000
7
28%
$350,000
230,000
$580,000
Operating Departments
Institutional
Retail
Given the above calculations, create simultaneous equations for the support costs:
Research = $580,000 + 28% x Administration
Administration = $450,000 + 20% x Research
Set the two equations equal to each other and solve for the fully allocated cost of one
support department:
Research = $580,000 + 28% x ($450,000 + 20% x Research)
Research = $580,000 + $126,000 + 5.6% x Research
94.4% x Research = $706,000
Research = $706,000/94.4% = $747,881
Then solve for the fully allocated cost of the other support department:
Administration = $450,000 + 20% x Research
= $450,000 + 20% x $747,881
= $450,000 + $149,576
= $599,576
Operating Departments
Institutional
Retail
Total
200
20%
500
50%
8
32%
300
30%
10
40%
1,000
100%
25
100.00%
$580,000
$450,000
$ 520,000
$ 790,000
$2,340,000
(747,881)
167,881
$
0
149,576
(599,576)
$
0
373,941
191,864
$1,085,805
224,364
239,831
$1,254,195
0
0
$2,340,000
7
28%
S1
S2
S3
Department Costs
Cost Allocations:
S1
S2
S3
Total Allocated Cost
$30,000
$20,000
$40,000
(45,805)
49,201
10,884
$
0
18,322
(49,206)
10,884
$
0
4,581
9,841
(54,422)
$
0
Operating Departments
P1
P2
P3
20%
20%
10%
20%
50%
10%
40%
10%
Total
100%
100%
100%
$90,000
$ 9,161
9,841
5,442
$24,444
$ 9,161
0
21,769
$30,930
$ 4,581
24,603
5,442
$34,625
0
0
0
$90,000
20%
20%
10%/50%
$40,000
$20,000
$50,000
17,500
(57,500)
0
$
0
2,500
11,500
(34,000)
$
0
(50,000)
0
0
$
0
Operating Departments
Games Simulation
40%
20%
10%/50%
40%/70%
30%/50%
30%/70%
Total
100%
100%
100%
$110,000
20,000
11,500
19,429
$50,929
10,000
34,500
14,571
$59,071
0
0
0
$110,000
E. When Administration is allocated using the direct method, only the percentages from
Games and Simulations departments are used. So, Games receives 10%/(10%+30%) ,or
1/4 of Administrations cost, and Simulations receives the remaining 3/4 of cost. For the
allocation of Maintenance, 40%/(40%+30%), or 57.143% goes to Games and the
remaining 42.857% goes to Simulations. Information Systems costs are allocated in a
similar manner.
Support Departments
Admin.
Maint.
Info. Sys.
Allocation Percentages:
Administration
Maintenance
Information Systems
Direct Support Costs
Allocations:
Administration
Maintenance
Information Systems
Total Allocated Costs
Operating Departments
Games Simulation
10%.40%
40%/70%
40%/60%
$40,000
$20,000
$50,000
(40,000)
0
0
$
0
0
(20,000)
0
$
0
0
0
(50,000)
$
0
30%/40%
30%/70%
20%/60%
Total
100%
100%
100%
$110,000
$10,000
11,429
33,333
$54,762
$30,000
8,571
16,667
$55,238
0
0
0
$110,000
20%
35%
10%
5%
50%
10%
$40,000
$20,000
$50,000
(78,964)
6,507
32,457
$
0
7,896
(32,533)
4,637
$
0
39,482
3,253
(92,735)
$
0
Operating Departments
Games Simulation
10%
40%
40%
Total
30%
30%
20%
100%
100%
100%
$110,000
7,896
13,013
37,094
$58,004
23,689
9,760
18,547
$51,996
0
0
0
$110,000
G. The direct method does not reflect any of the interactions among support departments.
The step-down method improves upon this by allocating the costs of each support
department to other support departments and operating departments, starting with the
department that provides the most service (sometimes measured by the total direct costs
assuming that larger departments provide more services to other departments). After each
departments cost is allocated, that department drops out of the allocation scheme, so that
not all interactions are reflected, but at least some of them are.
H. The reciprocal method improves upon the step-down method by reflecting all of the
support department interactions.
8.21 Lake County Library
A sample spreadsheet for this problem is available on the Instructors web site for the textbook
(available at www.wiley.com/college/eldenburg).
A. The only cost not already assigned is the building lease cost of $24,000. Either number
of employees or square feet can be used as an allocation base. Square feet is a more
logical base, reflecting the amount of space each department occupies. For example, the
Janitorial department occupies 500/2,500 square feet, so it is allocated 20% of the lease
cost. Total costs assigned to each department are computed by adding direct costs to
allocated lease costs. Below is an excerpt from the sample spreadsheet for this problem:
B. This problem is very similar to direct method problems illustrated in the chapter.
However, students need to identify the departments that provide support services
(administration and janitorial) and the operating departments (books and other media).
The solution shown below assumes that janitorial services are allocated using square feet
and administration is allocated using number of employees. Here is an excerpt from the
sample spreadsheet for this problem:
C. Under the step-down method, it is necessary to identify the support department that
provides the most services. Because Administration is the largest department when
comparing support department costs, it will be allocated first. Below is an excerpt from
the sample spreadsheet for this problem.
D. Under the reciprocal method, the simultaneous equations for the support department
allocations are developed first.
Simultaneous equations:
Admin = $49,800 + (500/2,000 square feet) x Janitor
Janitor = $29,800 + (1/4 employees) x Admin
Here are calculations for solving the simultaneous equations manually. First substitute
the Janitor equation into the Admin equation and solve for Admin:
Admin = $49,800 + (500/2,000) x [$29,800 + (1/4) x Admin]
Admin = $49,800 + $7,450 + 0.0625 Admin
Admin = $57,250/0.9375 = $61,067
Now substitute Admin into the Janitor equation and solve for Janitor:
Janitor = $29,800 + (1/4) x $61,067 = $45,067
Below is an excerpt from the sample spreadsheet for this problem. It shows the results
using Excel Solver to solve the simultaneous equations and allocate the support
department costs.
8.22 Monty
A. Under the stand-alone method, the Frankfurt outlet would pay 250/(250+200)* 300
= $167, and Paris would pay the remaining 133.
B. Under the incremental cost-allocation method the cost to Frankfurts outlet would be
250, and the cost to the Paris outlet would be 50 (300-250).
C. A criterion is needed to evaluate fairness. In this particular problem, the perception of
fairness probably depends on each individual managers view. From the perspective of
the Frankfurt manager, the difference between the two costs depended only on who called
first. If Paris had called at a later time, after the airfare to Frankfurt had already been
booked, the cost to Paris would have been the complete round trip fare from London.
Thus, the Frankfurt managers would consider the stand-alone method to be fairer than the
incremental cost-allocation method. However, the Paris manager would probably argue
the other way around.
Another way to split the cost between the two outlets would be for each outlet to pay
50% of the total fare. This may be perceived as the most fair. For this specific problem,
the differences in amounts that each outlet pays are small, so fairness may not be an
issue. However, when differences are larger, perceptions of fairness become more
important.
8.23 Kovacik
A sample spreadsheet for this problem is available on the Instructors web site for the textbook
(available at www.wiley.com/college/eldenburg).
A. Under the step-down method, the direct costs of Information Systems are allocated first
because they are larger than the direct costs for the other support department
(Engineering). In the first step, Information Systems costs are allocated to all other
departments using the percent of services used as given in the problem. In the second
step, the percentages for Engineering and Design must be adjusted to remove the percent
of services used by Information Systems. Thus, the percent allocated to the Plain Bank
department is 40%/(100%-10%), or 44.444%. The percent allocated to the Javelina Bank
department is 50%/(100%-10%), or 55.5556%. The total cost allocated in step 2 of
$4,300 is equal to the Engineering and Design direct costs of $2,700 plus $1,600 in costs
allocated from Information Systems.
Allocation Bases:
Information systems
Engineering and design
20%
Direct Costs
$2,700
Allocations:
Step 1: Information systems
1,600
Step 2: Engineering and design (4,300)
Total Allocated Costs
$
0
Total
30%
50%
44.4444%
55.5556%
100%
100%
$8,000
$10,000
$20,000
$40,700
(8,000)
0
$
0
2,400
1,911
$14,311
4,000
2,389
$26,389
0
0
$40,700
B. Calculation of estimated total allocated cost per unit using costs calculated under the
step-down method:
Allocated Cost/Production Volume
Plain bank
$14,311/8,000 units
Javelina bank
$26,389/4,000 units
C. Actual total allocated costs will be different than budgeted total allocated costs because
budgets never exactly predict costs or production levels. Production levels change
because of unanticipated changes in product demand, unexpected production stoppages,
delays in receipt of materials, and so on. There are many reasons for actual costs
differing from budgeted costs, such as:
*
*
*
*
*
D. Under the reciprocal method, the simultaneous equations for the two support departments
are:
Engineer = $2,700 + 20% Info
Info = $8,000 + 10% Engineer
Services used:
Engineering and design
Information systems
Direct Costs
Allocations:
Engineering and design
Information systems
Total Allocated Costs
Total
10%
40%
30%
50%
50%
100%
100%
$2,700
$8,000
$10,000
$20,000
$40,700
(4,388)
1,688
$
0
439
(8,439)
$
0
1,755
2,532
$14,287
2,194
4,219
$26,413
0
0
$40,700
20%
E. Calculation of estimated total allocated cost per unit using costs calculated under the
reciprocal method:
Allocated Cost/Production Volume
Plain bank
$14,287/8,000 units
Javelina bank
$26,413/4,000 units
F. Several factors that need to be considered are competitors prices, the relation between
price and demand, and external factors such as the state of the economy and the industry
within which the business operates. Often, an organization cannot set a price that differs
much from competitors prices. If this is the case for Kovacik, the price should be set
according to the market price regardless of total allocated cost.
PROBLEMS
8.24 Physician Brother
A. Both methods are appropriate for allocating support department costs to health program
departments. The step-down method ranks support departments in order of service
provided and then allocates their costs to other departments according to a cascading
method. The support department providing most services is allocated first to all other
departments, and is then dropped from the allocation process. Next, the support
department providing the second-most services is allocated to the remaining departments,
and then it drops out, and so on until all support department costs are allocated.
Therefore, this method partially takes into account the fact that the support departments
provide services for each other.
The reciprocal method uses simultaneous equations to reflect all of the services provided
among the support departments. Therefore, the reciprocal method more accurately
measures support department costs before those costs are allocated to the health program
departments.
B. Here are some factors that the physician should consider to choose the best allocation
method and best allocation bases.
Choosing the allocation method: If you only have a few support activities, the two
methods are likely to produce similar allocations. However, the step-down method is
easier to calculate and understand, so you may prefer that method. Alternatively, if there
are a number of support departments, you will want to use the reciprocal method because
it more accurately measures the cost of support services. You can either purchase
software for these allocations, or I can set up a spreadsheet and show you how to use it.
Choosing an allocation base: An allocation base is some measure of activity that is used
to determine the amount of a support departments cost that is allocated to each of the
other departments. Ideally, you would like to choose allocation bases that are also cost
drivers, that is, they cause costs to vary. For example, the number of patients would be a
good allocation base for the cost of medical records because costs such as supplies and
employee time are likely to vary with the number of patients. Square footage might be a
good allocation base for the cost of janitorial services because those costs might vary
with the square feet of space that is cleaned. If you choose cost drivers for allocation
bases, the resulting allocations do a better job of measuring the use of resources. Give
some thought to what might cause costs to change when you choose allocation bases for
each cost pool.
C. The types of costs in a cost pool depend on the size and structure of the organization and
also the manner of service provision. Some organizations may own no vehicles and incur
costs only for renting and operating vehicles. Other organizations may have a large
motor pool that requires a manager and several employees to maintain the vehicles.
Commercial
Military
$2,000,000
$4,000,000
10
10%
60,000
$(260,000)
$
0
40
40%
240,000
50
50%
300,000
30
70
30%
70%
78,000
182,000
$2,318,000
$4,482,000
Military
$4,000,000 (67%)
50 (56%)
More administrative costs would be allocated to Military if direct costs were used
as the allocation base (because 67% is greater than 56%).
DOD allocation bases for MIS:
Direct costs
CPUs
Commercial
$2,000,000 (33%)
30 (30%)
Military
$4,000,000 (67%)
70 (70%)
In this case, CPUs would maximize the cost allocated to the Military division.
Allocations:
Administrative (based on direct costs)
MIS (based on CPUs)
Total Allocated Support Costs
Commercial
$200,000
$ 60,000
$260,000
Military
$400,000
$ 140,000
$540,000
E. Because of the incentives discussed in C above, costs are likely to be classified in the
program cost pool when (1) the classification is uncertain and (2) a reasonable argument
can be made for classification as program. This creates a bias in favor of classifying
costs as program. Accordingly, program costs on average are likely to be overstated.
F. This is an open-ended problem, so there is no single solution. It is possible to argue for
different types of allocations. The best solutions: (1) take into account uncertainties
about how the costs should be classified, and (2) are designed to create an unbiased
classification of costs (i.e., to avoid misleading donors and others).
8.28 Middletown Clinic
A sample spreadsheet using Solver for the allocations in this problem is available on the
Instructors web site for the textbook (available at www.wiley.com/college/eldenburg).
A. Following is a diagram of the direct method allocation for Middletown Childrens Clinic.
Support Departments
Operating Departments
Units
Medical Patient Visits
Administration
Medical
Department
Cost Pool
Accounting
Housekeeping
Dental
Department
Cost Pool
Operating Departments
Medical
Dental
Total
Allocation Bases:
Variable and fixed administration costs:
Number of employees
Variable and fixed accounting costs:
Time spent accounting
Variable housekeeping costs:
Time spent cleaning
Fixed housekeeping costs:
Square feet
62.5000%
37.5000%
100%
(50%/75%)
67%
(25%/75%)
33%
100%
(55%/85%)
65%
(30%/85%)
35%
100%
8,000
88.8889%
1,000
11.1111%
9,000
100%
Cost Allocations:
Direct support costs
$61,400
Allocate administration:
Variable
(11,052)
Fixed
(50,348)
Allocate accounting:
Variable
Fixed
Allocate housekeeping:
Variable
Fixed
Total Support Allocations $
0
$36,840
$60,360
$158,600
$
(9,210)
(27,630)
(30,180)
(30,180)
$
0
6,908
31,468
$ 4,145
18,881
0
0
6,140
18,420
3,070
9,210
0
0
19,528
26,827
$109,290
10,652
3,353
$49,310
0
0
$158,600
Accounting
Housekeeping
Operating Departments
Medical
Department
Cost Pool
Dental
Department
Cost Pool
Step 2 Allocation:
Other Support Department:
Accounting
Administration
Operating Departments:
Medical
Department
Cost Pool
Dental
Department
Cost Pool
Medical
Department
Cost Pool
Accounting
Dental
Department
Cost Pool
Operating Departments
Medical
Dental
Total
Allocation Bases:
Variable and fixed administration costs:
Number of employees
Variable housekeeping costs:
Time spent cleaning
Fixed housekeeping costs:
Square feet
Variable and fixed accounting costs:
Time spent accounting
2
18.1818%
1
9.0909%
5
45.4545%
3
27.2727%
11
100%
(5%/90%)
5.5556%
(55%/90%)
61.1111%
(30%/90%)
33.3333%
100%
300
3.2258%
8,000
86.0215%
1,000
10.7527%
9,300
100%
50%/75%
66.6667%
25%/75%
33.3333%
100%
$36,840
$60,360
2,009
9,154
1,005
4,577
(32,189)
(39,334)
1,788
1,269
(12,003)
(33,476)
$
0
$158,600
$
5,024
22,885
$ 3,014
13,731
0
0
19,671
33,836
10,730
4,229
0
0
8,002
22,317
$111,736
4,001
11,159
$46,864
0
0
$158,600
Approach #2: Rank support departments separately for fixed and variable cost allocations
For variable support costs under this approach, Housekeeping costs are allocated first because its
direct variable costs are greater than the other two support departments. Administration is
allocated second, and Accounting is allocated third. For fixed support costs, Administration is
allocated first, Housekeeping second, and Accounting third.
Support Departments
Administration Housekeeping Accounting
Operating Departments
Medical
Dental
Total
10%
5%
55%
30%
100%
1
11.1111%
5
55.5556%
3
33.3333%
9
100%
50%/75%
66.6667%
25%/75%
33.3333%
100%
1
9.0909%
5
45.4545%
3
27.2727%
11
100%
300
3.2258%
8,000
86.0215%
1,000
10.7527%
9,300
100%
50%/75%
66.6667%
25%/75%
33.3333%
100%
$ 16,599
7,817
8,188
32,604
$ 9,054
4,690
4,094
17,838
$ 50,442
0
0
0
50,442
2
18.1818%
$11,052
3,018
(14,070)
0
$30,180
(30,180)
0
$ 9,210
1,509
1,563
(12,282)
0
$50,348
(50,348)
Total Allocations
$30,180
9,154
(39,334)
0
0
$27,630
4,577
1,269
(33,476)
0
22,885
33,836
22,317
79,038
13,731
4,229
11,159
29,119
108,158
0
0
0
108,158
$111,642
$46,958
$158,600
E. The dual-rate method requires two sets of simultaneous equations for the reciprocal
allocations.
Variable support cost simultaneous equations (Note: These equations were shown in the
textbook on page 313):
Administration = $11,052 + 15%*Accounting + 10%*Housekeeping
Accounting = $9,210 + (1/11)*Administration + 5%*Housekeeping
Housekeeping = $30,180 + (2/11)*Administration + 10%*Accounting
Fixed support cost simultaneous equations:
Administration = $50,348 + (600/9,900)*Housekeeping + 15% * Accounting
Accounting = $27,630 + (1/11)*Administration + 300/9,900)*Housekeeping
Housekeeping = $30,180 + (2/11)*Administration + 10%*Accounting
Here is a summary of the reciprocal method variable and fixed support cost allocations to
the operating departments:
Operating Departments
Medical
Dental
$ 32,559
$17,883
79,268
28,890
$111,827
$46,773
Total
$ 50,442
108,158
$158,600
Cancer
30 min
20 scans
600 minutes
Birth Defects
10 min
40 scans
400 minutes
60%
40%
Using total minutes per month as the allocation base, the cost allocations and cost per
scan are calculated as follows:
Lease
Operator salary
Total allocated cost
Cancer
$3,000
1,800
$4,800
Birth Defects
$2,000
1,200
$3,200
20 scans
40 scans
$240
100
$340
$ 80
50
$130
Cancer
20 (33%)
600 (60%)
Birth Defects
40 (67%)
400 (40%)
The percent of costs allocated to cancer scans would be higher using minutes as an
allocation base (60% of allocated costs, compared to only 33% using number of scans).
Thus, the maximum reimbursement from the NIH would be achieved using minutes as
the allocation base. As computed in part A, this means that the maximum reimbursement
would be $340 per scan.
C. Since there is ample idle capacity, the total amount of fixed costs would probably not be
affected if the hospital receives the contract. The direct costs are primarily for supplies
that are consumed with each scan, so these costs are probably variable. The relevant
costs for this decision are the costs that Danish would charge under the contract. In this
The organization calculates them for other reports, so the information is readily
available.
Because the information is available, the cost of providing reports for the state
will be low if the hospital wins the contract.
By incorporating overhead costs into the bid, the hospital can recover some of
those costs.
This cost measure approximates the complete cost of providing scan services, at
the predicted volume levels
It is not fair to require other hospital services to pay for support that is necessary
for the scan services.
It is not necessary to cover all costs; support costs such as administration are
covered by the hospitals primary activities
Part of the hospitals mission is to serve indigent individuals; it is unfair to use a
cost measure that might reduce the availability of services to those in need.
The hospital might lose the contract if it uses total allocated costs; another
hospital could submit a lower cost bid.
The total allocated cost changes as volumes change. If the number of indigent
patients varies widely from period to period, this cost can underestimate or
overestimate the hospitals actual costs by large amounts. Factors such as
economic changes and occasional flu epidemics that are worse than usual will
affect volumes of indigent patients using services.
Square feet
Percent
Direct Costs
Allocation:
Building and grounds
Total Assigned Costs
Cafeteria
Machining
Assembly
Total
500
5%
1,000
10%
3,500
35%
5,000
50%
10,000
100%
$78,270
$4,920
$104,100
$146,700
$333,990
2,051
$80,321
4,101
$9,021
14,353
$118,453
20,505
$167,205
41,010
$375,000
Number of employees:
For administration allocation
2
18.1818%
$ 80,321
(80,321)
$
Operating Departments
Machining
Assembly
4
36.3636%
4
44.4444%
5
45.4546%
5
55.5556%
$ 9,021
14,604
(23,625)
$
0
Total
11
100%
9
100%
$89,342
$29,208
10,500
$39,708
$36,509
13,125
$49,634
3,000
6,000
$13.236
$8.272
0
0
$89,342
Cost-based contract customers: Clearly, these customers prefer for contract costs to be
accounted for properly. However, they must be aware that it is impossible to
unambiguously define all allowable and unallowable costs. Therefore, they expect the
use of judgment, which can lead to disagreements about allowable costs. In addition,
these contracts typically include provisions allowing the customer or an independent
party (such as a CPA) to periodically audit compliance with contract provisions.
Regular customers: Regular customers are not directly affected by these issues.
However, companies that obtain greater reimbursement of overhead costs under costbased contracts may be able to charge lower prices to regular customers.
For cost-based governmental contracts:
Governmental agencies: Governmental agencies are responsible for monitoring
compliance with cost-based governmental contracts. Their preferences are similar to
those of the cost-based contract customers discussed above. In addition, governmental
agencies are charged with a fiduciary responsibility for spending public funds
appropriately. This additional responsibility increases their incentives to monitor contract
compliance.
Competitors: If a cost-based customer pays more than its fair share of a companys
overhead, the company could be more competitive in pricing other business. Competitors
would prefer to have a level playing field.
Taxpayers: Taxpayers want to ensure that their funds are being used appropriately. Thus,
their preferences are similar to those of cost-based contract customers. However, most
taxpayers are not knowledgeable about accounting and might fail to recognize legitimate
accounting uncertainties.
Other potential recipients of governmental funds: Other potential recipients want a level
playing field, in which their opportunity to obtain funds is not diminished because of
excessive spending on other organizations contracts. Overcharging by other
organizations reduces the quantity of available funds. It also has indirect effects, such as
a reduced willingness of taxpayers and governmental agencies to fund cost-based projects
and an increase in compliance and monitoring costs.
E. The trade-offs made by accountants in deciding whether to help their organizations
maximize reimbursements under cost-based contracts include all of the issues discussed
in the preceding questionsthey must evaluate the implications to their own organization
as well as to other stakeholders. In addition, they must consider their own ethical values
as they establish criteria for recording costs. To clarify their values, they might consider
asking questions such as the following. Is it acceptable to recognize all costs under a
cost-based contract except those that are explicitly disallowed? Should an attempt be
made to classify costs from the perspective of the customer or other stakeholders? Does
materiality matter? What are the short-term and long-term implications of assigning a
particular cost to the contract?
B. Below are excerpts from the sample spreadsheet for this problem, which show the direct,
step-down, and reciprocal method allocations of variable support costs. The reciprocal
method allocations were performed using Excel Solver.
1. Direct method
3. Reciprocal method
C. For accounting I would use time spent because it probably reflects the use of accounting
employees and their salaries would be a large part of the fixed costs. Number of
employees is already used for both fixed and variable costs, so I would continue to use it.
Time spent in janitorial services probably provides a more accurate reflection of the
resources used by each department for janitorial staff, and its likely as they spend more
time in an area they also use more supplies.
D. Managers may want to use this information for benchmarks to compare current
performance to past performance. Its possible that they use these calculations to develop
a transfer price policy for the use of support services.
B.
1. A sample spreadsheet for this problem is available on the Instructors web site for the
textbook (available at www.wiley.com/college/eldenburg). The documentation in the
sample spreadsheet assumes that the data in the spreadsheet is not directly linked to
the sources of the data. Therefore, the spreadsheet includes comments describing the
sources of information. The sample spreadsheet does not include any other
explanations for the reciprocal allocations because it is assumed that the spreadsheet
will be used only by people who are familiar with the reciprocal method and how it is
performed.
2. This answer will vary from student to student. The purpose is to engage students in a
discussion of what it means to document work performed and also to gain an
appreciation of the need to design spreadsheets that can be easily understood by other
people.
3. This answer will vary from student to student. The purpose is to encourage students
to implement recommendations.
C. This answer will vary from student to student. The purpose is to help students reflect on
their approaches to technology adoption.
8.35 Integrating Across the Curriculum: Governmental Accounting
A. This answer will vary from student to student. Additional guidance for locating
information on the web about state or local government internal service funds is available
on the textbook web site (www.wiley.com/college/eldenburg). The descriptions of funds
for the state and local governments listed in the problem are as follows:
City of Laguna Beach, California:1
An internal service fund is a revolving fund established to isolate the costs of a
particular function and then to allocate those costs to the various operating
divisions.
Costs for the functions of the internal service funds are allocated to individual
operating divisions through the use of an annual rate which is adjusted each year
to reflect anticipated costs. For example, the rates for vehicle replacement are
based on the specific vehicles assigned to each division, and the rates for
employee medical insurance are based on the number of employees in each
division.
Based on this rate, each division pays to the internal service fund an annual
amount which is shown as an expenditure item in the division budget. This
1
Quoted from Internal Service Funds, Adopted BudgetFiscal Year 200304, City of Laguna Beach, California,
available at 4.18.61.11/government/reference/budget/.
Adapted from Executive Digest #0713701, Selected Internal Service Funds, Michigan Office of the Auditor
General, June 2002, available at www.audgen.michigan.gov/digests/01_02/0713701.htm.
3
Quoted from Executive Summary, FY 2004 Annual Operating Budget, City of Arlington, Texas, available at
www.ci.arlington.tx.us/budgets/.
4
Quoted from Internal Service Funds (under Supplementary Information), Comprehensive Annual Financial
Report, fiscal year ended June 30, 2002, available at www.co.multnomah.or.us/dbcs/finance/cafr2002/
B. Internal service funds allow governments to measure the cost of support services and to
assign their cost to other departments that use the support resources.
C. Many internal services are accounted for in the general fund of a state or local
government, which is similar to an overall administration cost pool in a business
organization. If internal services are used by non-administration government activities,
then the pooling of internal services with general administration overstates the cost of
general government management. Essentially, 100% of the internal service costs are
assigned to general management, which understates the cost of other activities which
should have received a portion of the internal service costs. The result is that general
government costs appear to be higher than they actually are, making the general
government appear to be less efficient. At the same time, the costs of other services
appear to be lower than they actually are, making those services appear to be more
efficient.
D. There is no single answer to this question. The benefits must be weighed against the
costs in reaching a conclusion to this question. While internal service fund accounting
might improve cost measurement, several costs and limitations must also be considered.
For example, if general government uses most of an internal service, then there may be
no benefit from establishing a separate fund. Legal and political issues should also be
considered. The creation of new funds often requires the passage of legislation. It can be
quite costly to legally establish a new fund and then to modify information systems to
account for it.