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Course Topics
INTRODUCING THE XERO SYSTEM ............................................................................................................................1
GETTING STARTED ....................................................................................................................................................2
LOGGING IN ..............................................................................................................................................................3
PARTNER EDITION AND BUSINESS EDITION ..............................................................................................................5
OVERVIEW ...............................................................................................................................................................5
PARTNER EDITION ......................................................................................................................................................6
DEMONSTRATION COMPANY ........................................................................................................................................8
HELP ..........................................................................................................................................................................9
USER ROLES.............................................................................................................................................................10
DASHBOARD ...........................................................................................................................................................11
BANK RECONCILIATIONS .........................................................................................................................................13
BANK ACCOUNTS .....................................................................................................................................................13
BANK FEEDS ...........................................................................................................................................................14
RECONCILING IN XERO...............................................................................................................................................16
INTRODUCTION TO BANK RULES ..................................................................................................................................19
INTRODUCTION TO CASH CODING ................................................................................................................................20
CHART OF ACCOUNTS .............................................................................................................................................23
SALES TAX REPORT..................................................................................................................................................25
REPORTS .................................................................................................................................................................27
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Getting Started
If youre new to Xero, youll first need to create a free Xero account. Once thats done, you can add your
organization by entering its name. Select either Start trial to begin using your organization on a trial basis, or
select Purchase now to choose a pricing plan.
To sign up for a free Xero account:
1. Go to the Xero website: www.xero.com
2. Click on Try Xero for Free.
8. Xero takes you to the My Xero page. Youre ready to add an organization to Xero.
Self Test
How do you open multiple browser tabs?
What are the advantages of tabbed browsing when using Xero?
How do you sign up for a free Xero account?
After activating your free Xero account, what two steps will need to be completed?
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Logging in
To login to Xero, go to login.xero.com, complete the email and password field and then click Login.
4. Bookmark this page or create a shortcut (save it to your desktop). When you next login to Xero, select the
bookmark (or double-click on the shortcut) to open the login page. The Email field automatically displays
your email address if you bookmarked the page (or saved the shortcut) correctly.
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6. Click Save.
WARNING: Make sure you click Save, not Approve. This case study wont show you everything its designed
for if you approve the invoice.
Which screen are you now in? What happened to the sales invoice?
7. Click on the previous browser tab; the one showing the Dashboard. What is the dollar value for the Draft
invoices? As this web page has sat idle, the total has not changed. Refresh the page to update the Draft
invoices total.
Did you notice you could move easily between Xero screens by using multiple browser tabs? The technique
means you can work more efficiently.
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Users
File storage
Bank feeds
Bank transactions reconciled
Sales Invoices
Bills
Multi-currency
STARTER
Unlimited
1 GB
STANDARD
Unlimited
5 GB
20 / month
5 / month
5 / month
PREMIUM
Unlimited
10 GB
Partner Edition is only available to approved Xero Partners. It comes with two extra pricing plans:
Cashbook: for managed clients who do not need invoicing
Because there is only one version of Xero, it is the selected pricing plan that allows access to Xeros various
features. Go to the Help Center to find out how to change your pricing plan.
Self Test
Your client wants to use Xero. They dont need invoicing functionality but they like the idea of using bank
feeds. Which pricing plan is best for them?
Your client is an exporter and will need to use the multicurrency option in Xero. Which pricing plan is best
for them?
Your client is not registered for Sales Tax. They will not be reconciling their bank account, nor will they be
entering expenses, but they do want to view published reports. Which pricing plan is best for them?
Your client wants to use bank feeds, reconcile their bank accounts and do their own invoicing. They wont
need the multicurrency option in Xero. Which pricing plan is best for them?
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Partner Edition
Also known as My Green Xero, Partner Edition gives extra functionality to help manage staff and organizations
when using Xero. Partner Edition also gives access to Ledgers and Cashbook editions.
If you do not see any tabs across the screen on your Xero home page, check the Practice Administrator has set
you up as a User.
Xero gives a Practice one free Premium Organization to manage their accounts.
Partner Edition has a My Xero link and five tabs:
Clicking My Xero displays the last five organizations you accessed. Youll also see other applications you have
access to; for example, My Xero, Practice Manager, Workpapers.
Go to the Help Center for more about Xeros Partner Edition.
Staff Tab
The Staff tab lists every staff member in your practice. It is much quicker and easier to add and manage
practice staff from here as you can bulk-invite several staff members for each client. You can also give staff
members permission to add clients to your practice billing plans. Go to the Help Center for more about adding
and managing practice staff in Xero.
All staff members receive updates from Xero about each new release and features.
Xero limits access to reporting codes and year-end differential reporting to practice staff members.
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Training Tab
Settings Tab
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Demonstration Company
If youve signed up for a Xero account, youll have access to the Xero Demonstration Company. This company
uses fictitious data, is separate from your other organizations, is private and is available for both Partner and
Business Editions. Use the Demonstration Company to get familiar with Xero and to try out new features. You
can use it for testing purposes too.
When you access the Demonstration Company, Xero creates a copy of it just for you. You can import data and
enter transactions into it. Nobody will see this; only you.
NOTE: Dont use the Demonstration Company for your own organizations data. Use a free Xero trial
subscription instead. Then create and set up your own organization using that subscription.
Xero expires the data entered into the Demonstration Company after 28 days. If you want to remove the data
before then, reset the Demonstration Company using the Reset link. Resetting means youll clear all entered
data. That is, youll get a fresh copy for further experimentation.
To reset the Demonstration Company, click on the list icon (top-left) and then select My Xero (found
under the last five organizations accessed). In the screen that opens, scroll down to the bottom of the
screen and then click on the Reset link.
You can also change the country in the Demonstration Company by clicking on the Change Country link.
Choose the region you want: United States. Click Save to begin the reset.
NOTE: Use the Partner Edition (Cashbook) edition to show a client what it will be like for them if they have the
Cashbook Client user role.
Know how the Demonstration Company behaves so you know what to expect. In the Demonstration Company:
Youll have the Advisor user role. This means youll get to see the full range of Xero features available
(except for bank feeds).
You wont be able to view the Demonstration Company from another user role perspective.
You wont be able to set up bank feeds.
Xero wont save the banks name when setting up new bank accounts.
Self Test
What are the advantages of using Xeros Demonstration Company?
How would you reset the Demonstration Company? What happens when you reset it?
Your client wants to use the Demonstration Company for their organizations data.
Why is this not a good idea?
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Help
You can access the Xero Help Center from the help.xero.com/us/#home page, or by selecting the Help Center
link shown below.
The Help menu (shown to the left) is handy for:
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User Roles
With Xero, multiple users can access the same set of data at the same time. The person inviting a user into the
Xero organization sets up the appropriate level of access. To find out how, view the Adding New Users in Xero
video clip.
Partner Edition user roles:
Managed Client: User can check, view and add comments but cant access bank-related functionality, process
sales/purchases or adjust settings. Basically read-only access.
Cashbook Client: User has access to bank accounts and expense claims but they cant access Sales or Purchases.
User also has access (with some restrictions) to contacts, reports and settings, and they have optional access to
the cash coding function. A little more open than a Managed Client, but this user still has restrictions.
Advisor: User has full access but excludes the ability to approve sales invoices or bills as well as processing
overpayments and prepayments. Xero Partners have this role for each client organization they manage.
The additional Provide Support option allows clients to email Partners directly from within Xero.
Practice Admin: Only one person in the organization can have this role. Give this role to the person responsible
for adding and billing clients using Xero. The person with this role also has the Advisor role for all organizations
they set up.
Business Edition user roles:
Read Only: User can view most areas of Xero but cannot edit or add information. Good for Board Members and
people who want access to look, but cant touch.
Invoice Only: This role is suitable for someone who needs to raise invoices or enter bills, but doesnt need
access to bank accounts or reports. There are four Invoice Only roles: Draft Only, Approve & Pay, Sales Only
and Purchases Only. Further, users with Sales Only or Purchase Only roles can add and edit contacts but they
wont be able to view a contacts payment history or Xero Network Key. Also, they cannot see sales or purchase
figures from contact Dashboards. Note too that Xero will not allow anyone with the Invoice Only role to export
contacts.
Standard: This is the default user role. Standard users have almost full access to Xero, with optional access to
cash coding and an optional restriction, No Reports. By default, Standard users have Standard + All Reports
rights. This gives them access to the Reports menu, Budget Manager and Manual Journals. They do not have
access to the Management Reports and they cannot publish reports except for the Bank Reconciliation
Summary and the Sales Tax Report. Standard users with Standard + No Reports rights wont have access to any
reports except the Bank Reconciliation Summary report (without the ability to publish) and contact reports in
Contacts. They also wont have access to Budget Manager or Manual Journals.
Advisor: User has full system access; that is, they have the same access to Xero as Standard users, but with
extra permissions. These include access to lock dates and the ability to publish reports.
You can also give Standard or Advisor users Manage Users and/or Payroll Admin rights.
Manage Users: Ability to add, edit and delete users.
Payroll Admin: Ability to add, edit and delete employee contacts and run/manage pay runs.
Check out the user role comparison tables in the Xero Help Center.
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Dashboard
Xeros Dashboard is the main screen for each organization in Xero. It displays a snapshot of your organization's
financial position based on transactions entered into Xero.
Use the Dashboard to directly drill down into a transaction, or do common tasks quickly like bank reconciliation
or adding sales invoices or bills.
If you would like to keep an eye on the balance of key accounts in your Chart of Accounts (excluding bank
accounts), you can display them on the Account Watchlist. The table summarizes the current month and yearto-date figures of your chosen accounts.
You can add an unlimited number of bank accounts to the Dashboard. You can also set the display order and
change this when necessary.
Each bank account has a Reconcile button and the number on this button identifies the number of
unreconciled bank statement lines for the account.
Go to Xero TV to view a video clip that explains how the Dashboard can give you the overall business
performance at a glance.
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Self Test
You need some help from Xeros Customer Support. How can you ensure youll receive priority support
from them?
What is the default user role in Business Edition? How is this role different from the Advisor role?
A new employee will only be entering sales invoices into Xero. What user role will they need?
What are the advantages of including an account on the Account Watchlist, on your Dashboard?
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Bank Reconciliations
Bank Accounts
When using Xero you can create as many bank accounts as you need, for no extra cost.
Use the Add Bank Account button to set up bank accounts, credit cards, petty cash
accounts and Paypal accounts. Go to the Chart of Accounts screen or use the
Accounts > Bank Accounts path to access this button.
Go to the Help Center for more about adding and setting up PayPal Accounts.
NOTE: Xero treats credit cards as a bank account so you can make use of bank feeds and other tools when
reconciling your Credit Card account. Xero is also smart enough to consider Credit Card accounts as current
liabilities on the Balance Sheet. You wont need to prompt Xero to do this.
Online Account
USD United States Dollar
132435466
6. Click Save. Xero will now take you back to the Bank Accounts screen.
7. Scroll down to find the Online Account and then use the
on the Dashboard.
8. Scroll down to find the Savings Account and then clear the Show account on Dashboard checkbox to
remove this account from the Dashboard.
9. Go to the Dashboard. Which account shows first? Is the Savings Account displayed?
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Bank Feeds
Once set up, bank feeds let you automatically import bank statements into your Xero organization from banks
and other financial institutions. This saves you having to manually import them yourself.
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If your bank offers OFX, choose this format over any other. This is because OFX recognizes duplicate
bank statement lines, and if you use OFX files, Xero will ignore any bank statement lines that are the
same as those already imported.
If you choose QIF, take care to only download bank statement lines not previously downloaded. When
using QIF files, Xero cannot identify duplicate bank statement lines.
Go to the Help Center for more about manually importing OFX or QIF bank files.
If your bank does not support OFX or QIF format, enter the bank statement lines into an Excel spreadsheet.
Save the spreadsheet file as a CSV (comma delimited) file.
A CSV file is formatted with comma separated values. Because there are many formatting possibilities when
creating the CSV file, youll need to double-check it before using it to import the bank statement lines Xero.
Some formatting issues youll need to keep in mind are:
When using a CSV file to import bank statement lines into Xero, you will need to map (assign) the columns in
the CSV file to a similar field that Xero recognizes.
NOTE: Xero will automatically map any Date, Amount, Payee and Description fields.
Double-check the mapping before completing the import. Assign the column headings in the CSV file (left side)
to a similar field in Xero (right side). Use the drop-down to change the mapping.
Other information you might find useful:
Checking your CSV file before importing it
Manually importing OFX or QIF bank statement lines
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Reconciling in Xero
In Xero, reconciling a bank account involves matching bank statement lines from your bank account to the
transactions you create in Xero. Xero automatically matches transactions in Xero against a bank statement line
where it can. If Xero cannot find a match, you can add the necessary information as you go. You can reconcile
the bank statement line when Xero displays the OK button.
Xero splits the reconciliation screen into two.
NOTE: Ledger Account transactions include transactions created in Xero, such as Spend Money, Receive
Money, Sales Invoices, Bills and Expense Claims.
In the bank reconciliation screen, where possible, Xero links a bank statement line to an existing transaction in
Xero (known as matching), or it suggests coding information using bank rules or auto suggestion. Xero does this
in the following order: amount, bank rules, auto suggestion.
If Xero cannot find a match, or if it cannot suggest coding information, you will need to manually code the bank
statement line. Use the Create tab is code transactions.
In Xero the balance of the imported statement (a calculated balance called the Statement Balance in Xero)
should match the Balance in Xero amount once the bank statement lines have been reconciled.
Because the Statement Balance is a calculated balance, you should compare the Statement Balance to the
online or paper bank statement balance as at the same date. The two balances should match. If they dont, you
can use the Reconciliation Reports to help identify any errors.
You can also go to the Help Center for more about identifying and fixing errors and the reasons your
Statement Balance and Balance in Xero amounts differ.
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Match Tab
Xero displays the Match tab when it finds a match for the bank statement line.
You can use the Find & Match link to find your own match. Use the search function to find the transaction you
want. Once youve found it, select it (tick the checkbox) to make a match.
NOTE: If you need to review the sales invoice or bill before selecting it,
click on the contact name to open the transaction screen.
Create Tab
If Xero cannot find a match for a bank statement line, it will automatically display the Create tab.
The Create tab allows you to manually code the transaction. Complete the Name, Account and Description
fields to create a Spend Money or Receive Money transaction. (Xero creates a Spend Money transaction if the
bank statement line shows an amount spent; it creates a Receive Money transaction if the bank statement line
shows an amount received.)
NOTE: If a contact record does not exist for the name entered, Xero will automatically create one when clicking
OK to reconcile the transaction.
You should only use the Create tab when you know a sales invoice or a bill does not exist in Xero for the bank
statement line amount. In other words, only use the Create tab for cash transactions.
Transfer Tab
Use the Transfer tab to record the transfer of an amount from one bank account to another.
Xero will not perform the actual bank transaction; it will just record it. When using the Transfer tab, Xero will
update both bank accounts with the transfer details.
Using the Transfer tab is also useful for credit card payments when the credit card has been set-up as a bank
account in Xero.
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Discuss Tab
You can use the Discuss tab to leave a comment when reconciling the bank statement line. After saving the
comment, Xero will always display the Discuss tab. This ensures that other people reconciling the bank
statement line will be able to read it.
Use this tab if you dont know which account code to post the bank statement line to, or if there is something
unusual about the bank statement line. Just leave a comment.
Click OK to post the deposit, update the Accounts Receivable Ledger and reconcile the bank account.
Where did the transaction go? Xero lists all transactions posted to this bank account on the
Account Transactions tab. Click on this tab and then click on Search to find it.
4. Click on the Reconcile tab. Find and reconcile the $4,500 payment to Smart Agency. Click on Find & Match
and then use the Search field to find the two bills this payment is for. Once found, select them (tick the
checkbox). Xero will now match the bills to the $4,500 payment. Reconcile.
NOTE: When selecting the second bill, did you notice the Match tab turned green? That shows you are
reconciling the bank statement line against transactions already in Xero. If the Match tab was still blue, this
would show youd be posting a new transaction when reconciling it.
5. Scroll down to the $59.55 amount paid to Swanston Security.
Using the Create tab, start typing the contacts name (Swanston) in the Name field. Xero recognizes
any contact already created. When only Swanston Security is showing, press the Tab key to accept it.
Click the Acct arrow to select the General Expenses account.
Click OK to reconcile. As you click OK, watch the Match tab turn green. This shows a General Ledger
posting. Once reconciled, it will disappear altogether.
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View a video clip on Xero TV or go to the Help Center for more on how to create Bank Rules.
Creating a bank rules means creating conditions. You can set as many conditions as you need.
Set conditions about the Payee, Description, Amount, Reference or Analysis Code (checks).
When a bank statement line meets the conditions, Xero will apply the bank rule.
You can also set fixed line items and/or allocate amounts based on a percentage figure.
Bank rules work best if advisors set them up for the client in the first month or so.
NOTE: Xero applies all bank rules in the order in which they sit in the list. To change the order, click anywhere
on the bank rule row and then drag and drop the rule into position.
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Cashbook Client users also have access to the Cash Coding tab.
Use the cash coding tool when you want to quickly reconcile bank statement lines representing transactions
not yet in Xero. Cash coding lets you select accounts and tax rates for multiple bank statement lines, which
means it's much quicker than using the Reconcile tab.
WARNING: Do not use the cash coding tool for amounts received for sales invoices, or amounts paid for bills.
Instead, use the Find & Match link (on the Reconcile screen). Because the amount is a payment for a non-cash
transaction, you will need to match it to the sales invoice or bill, otherwise the sales invoice or bill remains
unpaid in Xero.
Once you have saved and reconciled the bank statement lines using the Cash Coding tab, Xero will
automatically create a matching Spend Money or Receive Money transaction. (This is why you cannot use the
cash coding tool for amounts received for sales invoices, or amounts paid for bills.
It would lead to posting amounts to the same account twice.)
To bulk-code multiple transactions:
1. Click on the Cash Coding tab and then click on the Payee heading to group similar bank statement lines
together.
2. Find the bank statement lines you want to bulk-code and then bulk-select them, as follows:
3. After bulk-selecting the group of bank statement lines (highlighted in green), complete the details for the
top line. When you tab out of the field, the entered details are copied down.
4. Click Save & Reconcile Selected to create the Spend Money (or Receive Money) transactions. Youve now
completed several lines of transactions in a few seconds!
5. Repeat for any other repetitive transactions.
For a bulk-coding demonstration, view the video clip on Xero TV. You can also find more about using the Cash
Coding screen in the Help Center.
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Self Test
How many bank accounts can be created in Xero?
True or false? Xero has two bank account types one for bank accounts and one for credit cards.
Your client closed their Savings Account. How would you remove this from the Dashboard?
Your client wants to set up bank feeds for their bank account. How would you go about this?
Xero supports three formats when importing bank statement lines into Xero. What are they?
What minimum data does Xero need when importing bank statement using a CSV file?
What shows on the left-hand side of the Reconcile screen? What shows on the right-hand side?
True or false? The Statement Balance in Xero is a calculated balance.
If possible, Xero suggests the coding for bank statement lines. What two methods are used?
Name the two types of bank rules you can create in Xero?
True or false? You can create bank rules to code sales invoices and bills.
Explain the benefits of using the Cash Coding tab. Can anyone use it?
True or false? Your client entered several bills from MIC Business Services. Your client paid each bill
separately and those payments are now showing as bank statement lines in the Reconcile screen.
Use the Cash Coding screen to bulk-code these payments.
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Chart of Accounts
The Chart of Accounts is a list of accounts used for sending transaction amounts to.
Go to Settings > Chart of Accounts to view your organizations Chart of Accounts.
NOTE: Only people with the Advisor or Standard user roles can access the Chart of Accounts.
When setting up your organization in Xero, you can start with the default Chart of Accounts, or you can import
your own Chart of Accounts. Either way, you can amend the Chart of Accounts any time.
As with any Chart of Accounts, Xero classifies each account into one of five categories: assets, liabilities, equity,
expenses and revenue. Xero shows the five categories as tabs.
The category defines which report each account balance is displayed in; however, it is the account type that
determines where Xero will display the account in the report.
Account Category
Assets
Liabilities
Equity
Expenses
Revenue
Use the Add Account button to add a new asset, liability, equity, expense or revenue account.
Use the Add Bank Account button to add a new Bank Account, Credit Card or PayPal Account.
When creating a new account, each account will need:
Reporting in Xero uses the Chart of Accounts hierarchy, Tracking and Report Grouping features. No need for sub
accounts! The ability to customize your reports means that they will keep their flexibility in the long run. View the
video clip on Xero TV for more about the improvements made possible because of the way Xero has reinvented
the reporting function.
After creating the Chart of Accounts, youll need to enter the conversion balances. You can do this one account
at a time (using the Conversion Balances screen), or you can export the Chart of Accounts to Excel and then
enter the conversion balances in the Balance column.
NOTE: Xero imports a positive balance as a debit, and a negative balance as a credit.
Before importing the conversion balances, save
your work in CSV format and be sure to select the
Yes option during the import process.
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You can also use the export and import function to edit accounts in bulk. This is useful if you want to modify
Xeros Chart of Accounts to create a Chart of Account template.
NOTE: You cannot delete an account with a transaction amount. Archive them instead.
3. Click on the name of the account to open the Edit Account screen.
4. View the Account Type field. What type of account is the Advertising account? Unless youre using custom
report layouts, account types affect your reports. Use the diagram on the right to learn how. Which report
will the Advertising account go to? Which group will Xero place it?
NOTE: You cannot select Bank Accounts from the Account Type drop-down. This means Bank Accounts is
not an account type even though the diagram suggests it might be. Xero adds bank accounts to the Chart of
Accounts in another way.
5. Change the account name to Online Advertising.
6. Clear the Show in Expense Claims checkbox (remove the tick).
7. Click Save. Editing accounts is easy!
Self Test
How does the Account Type, selected when creating a new account, affect Xeros reports?
How many alphanumeric characters can be used when creating a new account code?
Your client has been using Xero for some time. When reviewing the Chart of Accounts, you decide several
accounts need editing. What two methods can you use to achieve this?
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The Sales Tax Summary tab shows the transaction totals for the selected period.
The Sales Tax Audit Report tab reviews the transactions that make up the amounts showing in the Sales Tax
Summary tab. You can also make any necessary corrections from the Sales Tax Audit Report tab. Click on the
listed transaction to open the transaction screen and then select an editing option.
WARNING: When posting a manual journal, Xero will not include any amounts coded directly to the SALES TAX
account in the Sales Tax Report calculations. If you enter transactions through the normal channels, Xero will
always pull through SALES TAX amounts to the Sales Tax Report.
At the bottom of each report tab youll find Export and Save buttons.
Use this button if you want to export the report.
You can export the report to PDF, Google Docs or Excel.
Use this button if you want to come back to the report.
Click Save as Draft and then return to it when youre ready.
When youre ready to finalize the Sales Tax period you must publish it. Publishing the Sales Tax Report is good
practice, so you should get into the habit of doing it. Publishing also updates the Sales Tax reporting period.
To publish Xeros Sales Tax Report:
1. Go to Reports > Sales Tax Report
2. Scroll down to the bottom of the screen and then click Publish.
3. If you want to, edit the options provided for formatting and customizing the report.
4. Click Publish. Xero will transfer the report to Reports > All Reports > Published (tab)
5. Click on the PDF icon to view the published report.
Xero publishes both the Sales Tax Summary and the Sales Tax Audit Report.
6. Go to Reports > Sales Tax Report to view the new sales tax period dates.
Go to the Help Center for more about Xeros Sales Tax Report and Sales Tax Audit Report.
You might also like to know where Xero gets the sales tax figures from.
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Self Test
Xeros Sales Tax Report shows two tabs. What are the names of these tabs? When would you use them?
How would you edit a transaction showing in the Sales Tax Audit Report tab?
Which formats can you export one the Sales Tax reports to?
When youre ready to finalize the Sales Tax Report, what step must you do?
How would you publish Xeros Sales Tax Report?
True or false? Xero will include all amounts coded directly to the Sales Tax account in the Sales Tax Report.
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Reports
Xero offers a range of reports. These reports include detailed, audit, reconciliation, management
and annual reports. To view the reports available for client organizations, go to Reports > All Reports.
The Summary tab sorts the reports by category. For example, the reports listed in the Performance Reports
category are based on revenue and expenses so they will show you how the business is performing.
Some reports on the Summary tab have a blue star beside them. A blue star marks the report as a favorite.
Favorite reports appear in the Reports menu which means these reports are quicker and easier to access.
To make a report a favorite, click on the white star to the left of the report name.
You can customize Xeros reports. If youre customizing a report, but havent finished yet, you can save the
customized report as a draft report. Xero shows draft reports on the Draft tab. Your user role controls whether
you can view, edit, publish or delete draft reports.
If you publish a report, Xero will save the published report to the Published tab. From there you can export the
published report to PDF, Excel or Google Docs.
If you want to, you can archive a published report. Xero lists archived reports on the Archived tab.
Your user role controls whether you can view, export or delete archived reports.
Use the table below to find a listing of popular reports. When viewing several reports, it's a good idea to
open each new report on a new tab. You can then easily compare each open report.
Report Name
Account Summary
Account
Transactions
Detailed Account
Transactions
Journal Report
Report Description
Displays monthly balances for the selected period, for the selected account.
Displays a summary of all transactions for the selected period, for the
selected account.
Displays a detailed list of all transactions posted to all accounts for the
selected period. This report shows a lot of information, so click Wide view
(top right) to show everything on one screen. When youve finished, click
Standard view to return to the main screen.
Lists the General Ledger journals for the selected period. To remove the
system journals (those journals automatically created by Xero), select
Show Posted Manual Journals Only (tick the checkbox).
Use Ctrl + F to search for a specific journal.
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If you need to, you can narrow your selection to cash basis transactions when running reports.
This means they will only show actual amounts paid or received. Xero wont include any unpaid
items in these reports. To run a cash basis report, select the Cash Basis checkbox.
Xero also helps you prepare and file your 1099s by organizing your data for you. Refer to the Help Center for
more about setting up and running your 1099 Report. A video clip is also available.
Another very useful report is the History & Notes Activity report. This report allows you to search for specific
transactions, changes or types of activity. Its a great tool as it gives you the ability to find out whats happening
and whos doing it. (The History & Notes Activity report is only available for users with Advisor permissions.)
Go to Advisor > History & Notes Activity to view the report. Use the control bar to narrow your search. Choose
the Period, Item and User you want to see history and notes for. You can also use the Filter Results field to
narrow your search even further. Filter by date, item, action, user or notes. Just enter key letters, numbers or
words into the field.
The Income Statement, Balance Sheet, Budget Variance and Tracking Summary reports can be customized to
suit business requirements. This is done by creating a report layout for each report you want to customize.
NOTE: The default report layout in Xeros US Demo Company is GAAP compliant and can be used to create
other GAAP compliant reports.
For more about the reports found in Xero, view the video clip on Xero TV, or search the Help Center.
4. Save Xeros report as a draft report. Click Save as Draft. Xero saves the report to the Draft tab.
5. Publish the General Expenses Transactions report.
Find the report on the Draft tab. Click on the report name to open it.
Click Publish.
Customize the report and then click Publish. Xero saves the report to the Published tab.
6. Click on the
icon to export the report in PDF format. Open with Adobe Reader. See how quickly and
easily Xero produces beautiful reports once youve finished entering transactions?
If you want to, you can also email the PDF report to your client. Save it to your hard drive first and then
send the report as an attached file.
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