Converting an Excel File to a Termbase Using SDL MultiTerm Convert

KB#4689|Converting an Excel File to a Termbase Using SDL MultiTerm

Convert

Symptoms
You would like to add the terminology you have stored in a Microsoft Excel file to an SDL MultiTerm termbase using SDL
MultiTerm Convert.

Explanation
Before you do so, open your Excel file and make sure that it meets the following requirements:
1. In the header rows of the Excel file, specify the languages for the terms you want to add to the termbase.
2. Make sure that each column only contains terms in the language specified on the header row of the column.
3. Remove any columns or rows that you do not want to appear in your termbase.
This is an example:

Resolution

Converting your Excel file

1. Open MultiTerm Convert 2011 and click Next on the Welcome page:

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Converting an Excel File to a Termbase Using SDL MultiTerm Convert

2. Choose if you want to start a new conversion session or if you want to load and use the settings from an existing
conversion session and click Next:

3. On the Conversion Options page, select Microsoft Excel format and click Next:

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Converting an Excel File to a Termbase Using SDL MultiTerm Convert

4. On the Specify Files page, select the Input file (the Excel file that you want to convert), the name and location for
the Output file (*.xml file containing the termbase data), the name and location for the Termbase definition file
(*.xdt file containing the termbase definition), and the name and location for the conversion log file:

5. Click Next to open the Specify Column Header page.

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Converting an Excel File to a Termbase Using SDL MultiTerm Convert

6. Specify the language for each column header in the input file. Match the language in the Available column header
field column with the language in the Index field:

7. Click Next to open the Create Entry Structure page.

8. Add any required descriptive fields and click Next:

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Converting an Excel File to a Termbase Using SDL MultiTerm Convert

9. Check the conversion summary and click Next to continue the conversion, or click Back to change these settings:

10. MultiTerm Convertor starts converting the terminology data. Click Next when the conversion is complete:

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Converting an Excel File to a Termbase Using SDL MultiTerm Convert

11. Click Finish on the Conversion Complete page to close the wizard and proceed to creating the MultiTerm
termbase:

Creating the termbase

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Converting an Excel File to a Termbase Using SDL MultiTerm Convert

Follow these steps to create a new termbase. To import the entries into an existing termbase, follow the Importing Entries
instructions below.
1. Open MultiTerm Desktop and go to Termbase > Create Termbase:

2. Choose a name and a location for the new termbase and click Save.
3. SDL MultiTerm opens the Termbase Wizard. Click Next to start creating the new termbase:
On the Termbase Definition page, select Load an existing termbase definition file and browse for the
*.xdt file created in MultiTerm Convert. Click Next.
On the Termbase Name page, choose a name and a description for the new termbase. Click Next.
On the Index Fields
page, choose the languages that you want to add to your termbase. The languages
created when you converted the Excel file are added by default. Click Next.
On the Descriprive Fields page, create the descriptive fields that you want to add to the termbase entries.
Click Next.
On the Entry Structure page, cutomize the entry structure for your termbase entries using the available
descriptive fields. Click Next then click Finish to complete the Termbase Wizard and finish creating the new
termbase.

Importing entries
To import the termbase data (*.xml file) that you previously created in MultiTerm Convert:
1. In the Catalog view, right click on Import in the termbase tree and select Process from the shortcut menu.
2. Click Browse... next to the Import file field, select the .xml file and click Next.
3. Specify an exclusion file for the invalid entries and select the required validation settings: Allow incomplete
entries/Allow over-complete entries/Ignore sublanguages.
4. Check that the import settings you selected are correct and click Next on the Import Definition Summary page.
5. MultiTerm imports the *.xml file. Click Next and Finish to close the Import Wizard.
The termbase now contains the entries in the Excel file and the termbase entries look similar to the screenshot below:

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Converting an Excel File to a Termbase Using SDL MultiTerm Convert

Note

Reference Category

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It has been provided on a pure As
Is basis. The official version of this article is its English version. Any discrepancies or differences created in this translation are not binding and have no
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translation.

Reasonable efforts have been made to provide an accurate translation, however, no automated translation is perfect nor is it intended to replace
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2014SDL International

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