Introduction

I intend this to be a complete list of Excel shortcut keys when a worksheet is active.
Most of these key combinations perform the same task in both New Excel (version 2007 and
after) and Classic Excel (earlier versions). Where the tasks differ, "XL-C:" indicates the Classic
Excel result and "XL-N:" indicates the New Excel version.
In addition to the All Shortcuts sheet, this workbook includes a Dialogs sheet. This shows all
shortcut keys I've found that launch dialogs in Excel. Notice that in some cases, you can use
more than one key combination to launch the same dialog. For example, both F5 and Ctrl+G
launch the Go To dialog.
Please email me your additions or corrections. When I make corrections I'll update the
workbook and alert everyone who subscribes to my newsletter.
Note: I don't own a Mac. But if Mac users want to send me additions or corrections for Macs,
I make this info available as well.
Charley Kyd, Excel MVP
Kyd@ExcelUser.com

ExcelUser Keyboard Shortcuts, New Excel (XL-N) and Classic Excel (XL-C)
Key

Default

Shift

Ctrl

Alt

Send additions or corrections.

Ctrl+Shift

Alt+Shift

Ctrl+Alt

Ctrl+Shift+Alt

Function Keys
F1

Help

F2

XL-C: Show/Hide
TaskPane
XL-N: Show/Hide
Ribbon

XL-C: Create a
chart sheet of
selected data.
XL-N: Insert a chart
object

New Sheet

Insert a new XL4

Macro sheet.

Toggle Enter and Insert or edit a

Edit Modes
comment.
Paste Name dialog Insert Function
dialog

XL-N: Print
preview
XL-C: Define
Name dialog
XL-N: Name
Manager dialog

Save As dialog

Save

Open dialog

F4

Re-Do

Close Excel

F5

Go To dialog

Close active
window.
Restore window

F6

XL-C: Next pane of

split windows
XL-N: Also ribbon,
Zoom, & task
pane
Spelling dialog

Previous pane of Next workbook

Switch to VBA IDE
split windows
window
if open
XL-N: Also ribbon,
Zoom, & task
pane
Move window with
arrow keys. (Esc
to stop.)

Toggle Extend
selection mode.
Calculate Now

Add another
Resize window
range to selection
mode
Calculate active
Minimize window
sheet

F3

F7

F8
F9

Help (Context
Sensitive)

Find Next (from

last search)
Find dialog

Create Names
dialog

XL-N: New Name

dialog

Find Previous
Close Excel
(from last search)

Close Excel

Previous
workbook window

Macro dialog
Calculate all

F11: Toggle menu Activate Right

bar
Click (Context)
F12: Toggle ribbon Menu.
keytips

Toggle Maximize &

Restore window

F11

XL-C: Create chart Insert new

sheet
worksheet.
XL-N: Create chart
object

Insert XL 4 Macro
sheet

F12

Save As dialog

Open dialog

Print dialog

smart-tag menu

Format dialog for

the selected
object: cell, chart,
etc.

Apply number
format: #,##0.00

Opens and shows

VBA IDE

Open Script Editor

Number Keys
1!

Close Excel

XL-N: Refresh All

PivotTables

F10

Save

Print Dialog

Rebuild the
dependency tree,
then calculate all.

2@

Toggle bold
formatting.

Apply the time

format:
h:mm AM/PM

3#

Toggle italic
format.

Apply the date

format:
d-mmm-yy

4$

Toggle
underlining.

Apply the
currency format:
$#,##0.00_);
[Red]($#,##0.00)

5%

Toggle
strikethrough.

Apply the
percentage
format: 0%

6^

Apply the
exponential
format: 0.00E+00

7&

&

8*

9(

Shift from hiding,

displaying, and
using
placeholders for
objects.
Display or hide
the Standard
toolbar.
Displays or hide
the outline
symbols.
Hide the selected
rows.

0)

Hide the selected

columns.

Select all. With

insertion point
after a function in
the formula bar,
display the
Function
Arguments dialog.
Toggle bold
formatting.
Copy. Used twice,
displays clipboard.

Letter Keys
a
A

Outline border of
the selected cells.
Select the current
region.
Unhide any
hidden rows
within the
selection.
Unhide any
hidden columns
within the
selection.
Insert the
argument names
and parentheses
for a function,
after you type a
valid function
name in a formula

Find Dialog

G
H

g
h

G
H

Go To Dialog
Replace Dialog

Toggle Italics

j
k
l

J
K
L

m
n
o

M
N
O

New Workbook
File Open dialog

Print dialog

q
r
s
t

Q
R
S
T

Fill Right
Save or Save As
XL-N: Insert Table

Underline

K
L
M
N

R
S

Fill (Copy) Down - XL-C: Data menu

If a single cell is
XL-N: Alt, D key
selected, copy the combo
cell immediately
above it. If a
range is selected,
copy the
uppermost cell
into the lower
XL-C: Edit menu
XL-N: Alt, E key
combo
XL-C: File menu
XL-N: Alt, F key
combo

Font Drop Down

List

XL-C: Help menu

XL-N: Alt, H key
combo
XL-C: Insert menu
XL-N: Alt, I key
combo

Insert Hyperlink
XL-C: Create List
XL-N: Create Table

XL-N: Toggle
AutoFilter

XL-C: Format menu Select all cells

XL-N: Alt, O key
with comments.
combo
XL-C: Point size
drop down list
XL-N: Font tab of
Format Dialog

XL-C: Tools menu

XL-N: Alt, T key
combo

XL-N: Toggle Total

row in Table
XL-N: Toggles
expanding and
collapsing the
formula bar.

Paste

XL-C: View menu

XL-N: Alt, V key
combo

Close Workbook
Window

x
y
z

X
Y
Z

Cut
Redo last action
Undo last action

XL-C: Window
menu
XL-N: Alt, W key
combo

Y
Z

Keys Near the 10-Key Pad

Minus
Toggles the Add
mode
Plus
+
Multiply
*
/

Divide

Punctuation Keys
`~
` (Left Quote)

~ (Tilde)

-_

- (En Dash, minus) _ (Em Dash)

=+

= (Equal Sign)
Start a formula

+ (Plus Sign)

[ (Left Bracket)

{ (Left Brace)

[{

]}

] (Right Bracket)

} (Right Brace)

Delete dialog

Paste Special

Toggle Excel's
Window control

Insert dialog
Go To Current
Region
Go To Current
Array
Alternate between
displaying cell
values and
displaying
formulas in the
worksheet.
Delete dialog
Toggle Excel's
Window control
Calculate all
Autosum a range
sheets in all open of cells.
workbooks
Select only cells
that are directly
referred to by
formulas in the
selection. (Go To
Special dialog,
Precedents.)
Select only cells
with formulas that
refer directly to
the active cell.
(Go To Special
dialog,
Dependents.)

(~) Apply the

General number
format.

Remove the
Toggle Excel's
outline border
Window control
from the selected
cells.
(+) Display the
Insert dialog box
to insert blank
cells.
( { ) Select all
cells that are
directly or
indirectly referred
to by formulas in
the selection.
Highlight Indirect
Cell Precedents.
( } ) Select all
cells with
formulas that
refer directly or
indirectly to the
active cell.
Highlight Indirect
Cell Dependents.

\|

\ (Backslash)

| (Pipe)

In a selected row,
select the cells
that don't match
the formula or
static value in the
active cell.

;:

; (Semicolon)

: (Colon)

'"

' (Single Quote)

" (Double Quote)

,<

, (Comma)

< (Less-Than
Symbol)

Enter the current

date.
Copy the formula
from the cell
above the active
cell into the
formula bar.

.>

. (Period or
Decimal)

> (Greater-Than
Symbol)

?/

? (Question
Mark)

/ (Forward Slash) Select current

multi-cell array.

Other Keys
Arrow Move down one
Down cell.

Extend selection
down one cell.

In a selected
column, select the
cells that don't
match the formula
or static value in
the active cell.
Select only visible
cells in selection
Format Style
dialog

Move clockwise to
the next corner of
the selection

Enter the current

time.
Copy the value
from the cell
above the active
cell into the
formula bar.
Copy the formula
in the cell above
the active cell to
the active cell.
Copy the formula
in the cell to the
left of the active
cell to the active
cell.

Move down to the Display

last cell in the
AutoComplete list
area.

Move down to the

last cell in the
area and extend
the selection.

Arrow
Left

Move left one cell. Extend selection

left one cell.

Move left to the

last cell in the
area.

Move left to the

first cell in the
area and extend
the selection.

Ungroup rows or
columns. Ungroup
selected
PivotTable items.

Move to the left

between
nonadjacent
selections

Arrow
Right

Move right one

cell.

Extend selection
right one cell.

Move right to the

last cell in the
area.

Move right to the

last cell in the
area and extend
the selection.

Group rows or
columns. Group
selected
PivotTable items.

Move to the right

between
nonadjacent
selections

Arrow
Up

Move up one cell.

Extend selection
up one cell.

Move up to the
last cell in the
area.

Backspace

Delete one
Collapse selection Scroll to display
character to the
to the active cell. the active cell
left in the formula
bar

Close the
Move up to the
AutoFilter list for
first cell in the
the current column area and extend
the selection.
Undo

Delete Clear selection

Cut selection

Clear to the end

of the line

Toggle End mode.

(Scroll Lock on:
Move to lowerright corner of
window.)
Enter Complete cell
Return entry.

Extend selection
to the last cell in
the row.

Select bottom
right cell of the
used range.

Extend the
selection to the
bottom-right cell
of the used range.

Enter value and

move up in
selected range.

Fill selected range Redo. In formula

with the entry in
bar: Start a new
the active cell.
line in the same
cell.
Display the

Array-enter the
formula(s)

and activate the

formula bar. Clear
one character to
the right in the
formula bar.

End

Esc

Cancel most
dialogs and
modes

Cancel most
dialogs and
modes

Home

Move to the first

Extend selection
cell in a row.
to the first cell in
(Scroll Lock on:
the row.
Move to upper-left
corner of window.)

Insert
Page
Down

Toggle Overwrite
mode while
editing.
Move down one
page

Page
Up

Windows Start
Menu
Select the first cell
in a window or
pane.

Extend the
selection to the
first cell in a
window or pane.

Paste

Copy

Extend selection
down one page.

Move to the next

sheet in a
workbook.

Page Right

Moves one screen Extend selection

up in a worksheet. up one page.

Move to the
previous sheet in
a workbook.

Page Left

Select entire
Space- In a dialog box,
perform the action selected row(s) in
bar
for the selected
button, or selects
or clears a check
box.

a worksheet.

Select entire
selected
column(s) in a
worksheet.

Display the
Windows Task
Manager

Extend selection
to the next sheet
in a workbook.

Extend Selection
Page Right

Extend Selection
Extend selection
Page Left
to the previous
sheet in a
Display the Control workbook.
Select the entire
menu for the Excel worksheet. If
window.
worksheet
contains data,
select current
region; press keys
a second time to
select entire
worksheet. When
an object is
selected, selects
all objects on a
worksheet.

Tab

Move: Right one

Move to the
cell in a
previous cell in a
worksheet.
row or a dialog.
Between unlocked
cells in a
protected
worksheet. To the
next option in a

Move to the next Switch to the next

workbook or
program
window. Switch to
the next tab in a
dialog box.

Move to the
previous
workbook or
window. Switch to
the previous tab
in a dialog box.

Switch to the
previous
program

Indent text

Shortcuts to Excel 2003 and 2007 Dialogs

Shortcut

XL 11 Command

Send additions or corrections.

Title

Description

Ctrl+O
Ctrl+F12
Ctrl+P
Ctrl+Shift+F12
F12
Ctrl+S

File, Open

Open

Open a worksheet

File, Print

Print

Print a document

File, Save As
File, Save or File,
Save As

Save As
Save or Save As

Save a workbook as new file

Save or Save As

Ctrl+- (hyphen)
Ctrl+- (minus)
Ctrl+F
Shift+F5
Ctrl+H
F5
Ctrl+G

Edit, Delete

Delete

Deletes selected files

Edit, Find

Find

Find

Edit, Replace
Edit, Go to

Replace
Go To

Replace
Go to cell or range name

Ctrl+Shift+= (equal)
Ctrl++ (plus)
Shift+F3
Ctrl+K
Ctrl+Shift+F3

Insert, Cells

Insert

Inserts cells in worksheet

Insert, Function
Insert, Hyperlink
Insert, Name,
Create
Insert, Name,
Define

Insert Function
Insert Hyperlink
Create Names

Quick access to worksheet

Insert Hyperlink
Create names from row and
column labels
Define a range name
Manage range names
Define a range name
Pastes a defined name into a
formula.

Ctrl+F3

Define Name (XL

11)
Name
Manager
New Name

Ctrl+Alt+F3
F3

Insert, Name, Paste Paste Name

Ctrl+1

Format dialog

Format

Displays the format dialog for

selected object: cell, chart,
drawing object, etc.

Ctrl+Shift+F
Ctrl+Shift+P
Alt+' (apostrophe)

Format, Cells, Font

Format Cells

Format, Style

Style

In XL12, opens the Format Cells

dialog with the Font tab selected
Format Style dialog box

Alt+F8
Alt+F11
F7

Tools, Macro
Macro
Tools, Macro, Visual VBE (window)
Basic Editor
Tools, Spelling
Spelling

Opens the Macro dialog.

Opens VBA's Visual Basic Editor
(VBE)
Spelling dialog.

Ctrl+L
Ctrl+T (XL 12)

Data, List, Create

List

Create List (XL 11)

Create Table (XL 12)

Ctrl+A
--with insertion point
to the right of a
function in a formula

Create List

Function Arguments Provides help using the function