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IntegratingNegativeTimeandPayroll

Version3

createdbyWoodyNguyenonMay4,20134:44AM,lastmodifiedbyWoodyNguyenonMay4,20137:34AM

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I.Relationship

Normallyanyemployee'stimedata(espAbsenceorAttendance)isprocessedinTimeEvaluation.After
accomplishing,TimeEvaluationwillautomaticallysendtheseresultsintoPayroll.Payrolldriverwillusethesetime
informationtocomputeemployee'ssalary.It'sstandardSAPprocess.However,ifusingNegativeTimeManagement
anddon'thaveTimeEvaluation(TimeSchema),howcansystemcalculateemployee'ssalarywheneveremployee
raisedleaverequest(theabsencecanbePaidorUnpaid)?InPayrollschema,SAPsupportthiscaseandit'salso
standardSAPprocess

It'sbedonebyconfiguration.InSAPsystem,allabsentlistarestoredandcarefullyspecifywhichkindofabsenceis
PaidorwhichoneisUnpaid.Wheneveremployeeraiseaabsencerequest,it'llautomaticallyimpactinformationin
Payrollschema.

II.Configuration

AsIamusingstandardPayrollSchema(X000InternationalPersonnelCalc.SchemaforRPCALCX0(International)),
soIgodirectlyconfigurationandwillexplainhowisrun.Idon'tcreatenewrequirementbymyselfasusual.Ifyouare
cleartheseconfiguration,youcanbuildanewonebyyourselfandfityourcustomer'sexpectation.Nowlet'sstartwith
stepsbelow:
1.IhavesomeAbsenceTypesandconfigurePaymentDataasbelow:
UsingTcodeSM30/SM31withTableViewV_554S_G(actuallythetableviewisallcontainedinT554S,butIwould
liketospecificone,soIjustinput*554S*andfindmanyviews,afterthatchoosingAbsence:PaymentData).

2.What'sthemeaningof01,02assignedtomyAbsenceTypes?(only2AbsenceType1000PaidLeave&1040
LeaveWithoutpaywillbeusedinthedocument).
GotoviewV_T554Candinputcorrespondingcountrygrouping:

01meansPaidLeave,02otherwiseisUnpaidLeave.SowhenemployeeraisesAbsenceType1000,hehasfull
salary,butLeaveWithoutpayhissalarywillbededucted.
Nowdoubleclickforeveryline,youcanseethecoreconfigurationhere:
with01PaidLeave

Communications

Actions

with02UnpaidLeave

Beforegoingtotesting,IwillexplaintoyouhowSAPprocessitinPayrollSchema.Ifyouhavelookat

Relationship

TimeEvaluationandPayrollandunderstand,sodon'tneedtorereadthispartagain InPayrollSchemaX000,sub
schemaXAL9willprocessing/801inPCRXPPF,moredetailit'sPCR
XPP1.Pleaselookatpicturebelow,Icopiedwhenrunningpayrollwithdisplaylogmode:

Theirmeaningare:(it'sSAPstandard,youcanfindthembypressingF1keyorTCodePDSY).
TSSOLL:Plannedworkingtimemeasuredinworkinghours
TSAUxx:Unpaidabsencemeasuredinworkinghours=>TSAU**(allkindofUnpaidabsences,InmycaseIcan
changeTSAU11,it'sstillcorrect ,becauseCountingclassforabsenceswith02UnpaidLeaveaboveit11
TSDIVI:Totalworkingtimemeasuredinworkinghours.

That'sallstepsweneedtoconfigure

III.Test

Ihave1employeewithworkingtimeinAug2012asbelow:31calendardaysbutonly22workingdays(Thu&Friare
dayoff).So319=22workingdays.

1.Raise1PaidLeaveinAug2012

RunningPayrollinAug2012andhisbasicsalaryinIT8is1000.Andinthisperiodhestillgetsfullsalary1000
displayedinpayslip

2.Raise1LeaveWithoutpayinAug2012

RunningPayrollandhisemployeeisdeducted:

It'ssimplestandardsolutiontolinkdirectlytimedataintoPayrollschema.Witheasyornotcomplicatedrequirements,
stepbystepconfigurationabovewillsupportyoutoimplementcustomer'sexpectationsinSAPsystem.

Hopeit'suseful!

Regards!

Woody

2726Views
Categories:PersonnelAdministrationandOrganizationalManagement,ProcessesandForms,TimeManagement
Tasks:integrationTags:human_capital_management,payroll,time_management

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(9ratings)

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17Comments
MadhavBMay4,201311:28AM

HiWoody,

Thanksforthedocument.Thisisveryuseful.IthasbroughtnewinsightintoTimeManagement.

Thanks,
Madhav.

Like(1)

AnilThankanMay6,201311:34AM

ReallyBrilliantWoddy
Like(0)

WoodyNguyenMay14,20133:43AM(inresponsetoAnilThankan)

Thanksall!
Madhave:youwillbeperfectinTimeManagementsoon

Justinvestigateandmodify

PCRandtestingmuch
Like(0)

MadhavBMay14,20134:40AM(inresponsetoWoodyNguyen)

ThanksWoody,

Yourdocumentsarereallyusefulforunderstandingschema&PCRs.

IrequestyoutokindlywritemoreblogsandarticlesonTime&PayrollSchema&
PCRs.

I'maregularfollowerofyourposts.Theyarereallyinformativeandwellexplained.

Thanks,
Madhav.
Like(0)

WoodyNguyenJun1,20132:10PM(inresponsetoMadhavB)

ThanksMadhav!Hopeyoucancontrolschemaandpcrsoon

YesIwillarrangetimetopublicizemoredocuments

Regards!
Woody
Like(0)

vijaysiwachDec10,20135:22AM

GoodJobDoneWoody.

NiceBlog.

Regards,

VijaySiwach
Like(0)

LeelamohanRaoMar10,20145:51AM

DearWoodyNguyen,

Gooddocumentyousharedkeeponrocking.....!

Ur's
Mohan
Like(0)

WoodyNguyenMar31,20143:42AM(inresponsetoLeelamohanRao)

HiVijayandLeelamohan,

Thanksforyourcomments.
Regards,
Woody
Like(0)

ArkaSenguptaMar28,20143:17PM

HiWoody,

Idideverythingyoumentionedabovebutnownothingiscominginmysalaryslip.

Plshelp....
Like(0)

WoodyNguyenMar31,20143:37AM(inresponsetoArkaSengupta)

Youdidsomewrongornotfullyconfigurationcorrectly.Don'tsaydidEVERYTHING,asfor
sureyouaremissingsomethings.AndalotofinfoIdidn'tmentionedthere,becausethe
partmustbeclearfirstbeforecontrollingPayroll

Maybeemployee'sworkschedulehasproblem,oryouhavenoideaaboutpayrollschema
structure&howtomodifypcr.Oryouarenotfamiliarwithpayslipconfiguration.


Checkcarefullyeverystepinconfiguration,youcanfindwhereyouaremissingsoon.

Regards,

Woody
Like(0)

SriramTamilMar31,201410:27AM

HiWoody,

Awesomeone.reallyyoushowedagatewayinpayroll.Butmykindrequest,sinceyouaremasterin
payroll.wouldsharemoredocumentsfromthebasic.takingstandardschemaandexplainingthe
IT0008,14,15,calculationhowitgetsprocessedetc?.youhaveshowedusverygoodpathintime.
exceptingthesameinPayrolltoo.

thanks
Sri
Like(0)

WoodyNguyenMar31,201411:57AM(inresponsetoSriramTamil)

HiSri,

DonealreadySirI'vementionedinanotherdocuments UsefuldocumentsforSchema&
PCRconfigurationpartPY.

Ofcoursesomepartsareverysimplesoitwastestimeandisnotnecessarytodocument,as
theyareverysimple.JustopenschemaandpressingF1keyorTcodePDSY,SAP
providedallvitaldocumentsalreadyorinsidesomeSAPbooks.Alternativeoption,youcan
lookforinSCN,somebasicquestionsandhadbeenansweredalready.

1stunderstandpayrollschemastructure,clearsomekeyfunctionsPIT,ACTION,IF,ect.
OperationsandPCR.Youwillcontrolitsoon.

Regards,
Woody
Like(0)

SriramTamilMar31,20145:07PM(inresponsetoWoodyNguyen)

HiWoody,

thanksforyourinput.sureiwilldomoreR&Donthis,andpleasecontinue
sharingtheblogswhicharereallyawesomeandhelpfulforus.

Kudos

Regards,
Sri
Like(0)

VeraYangDec11,20142:42PM

HiWoody,
Greatblog!Veryinformativeandhelpful.Reallyhelpedmebetterunderstandtheschemaand
positivenegativetime.

IamquitenewtoSAPHCM,hopeyouwouldn'tmindIamaskingasillyquestion.

Eachmonthhasdifferentnumberofworkingdays,23,22,21,20,19dependoniftherearepublic
holidays.Sowhenemployeetakeunpaidleaves,dependonthemonth,theywillreceiveslightly
differentpays.Seeexamplesbelow.Soeventhoughemployeetake2daysLWOPinFeband
another2daysLWOPinMar,he/shewillreceivedifferentamounts.

Wouldmostcompanyacceptthisdifferencesandareabletoexplaintoemployeeswhytheirpayis
slightlydifferent?

WehadamanagerwantingtheLWOPunpaidsalarytobeexactlythesamexnumberofdaysunpaid
foreverymonth.

Manythanks
Vera

Days
WorkDays
LWOP
Salary
Pay
worked
22

23

1000

956.5217

21

22

1000

954.5455

20

21

1000

952.381

19

20

1000

950

Daysworked

WorkDays

LWOP

Salary

Pay

21

23

1000

913.0435

20

22

1000

909.0909

19

21

1000

904.7619

18

20

1000

900

Daysworked

WorkDays

LWOP

Salary

Pay

20

23

1000

869.5652

19

22

1000

863.6364

18

21

1000

857.1429

17

20

1000

850

Daysworked

WorkDays

LWOP

Salary

Pay

23

22

1000

43.47826

22

21

1000

45.45455

21

20

1000

47.61905

20

19

1000

50

Like(0)

WoodyNguyenDec17,20149:39AM(inresponsetoVeraYang)

HiVera,

YourequestisquitesimplytobedoneinSAP.
1.configureyourbasicsalaryisnotdeductedbyAbsences.
2.CreatenewwagetypetorecordAbsenceDeduction=Basic(e.g.)xnumberdaysof
absence/constant.
Theconstantwillbesameforeverymonth=>sothedeductionwillbesameifyouoneleave
2daysonFeborMar.

Therequirementisverycommon:eegetssalarybasingontotalworkingdayamonth,if
workingdaysisnotthesame=>rateforeachdayisnotsame.
Allmycustomers(around10companies)sharethesamepolicy

Hopeyoucancontrolitsoon.
BestRegards,
Woody
Like(1)

VeraYangDec18,20141:25PM(inresponsetoWoodyNguyen)

HiWoody,

Thankyou.

1.configureyourbasicsalaryisnotdeductedbyAbsences.
Iamreferringtounpaidleaveonly(LWOPLeavewithoutpay).Noissueswith
paidleave.Unpaidleaveneedstobedeductedfromsalary

Weuseavemonthlyhoursastheconstantwhichis164.67hourspermonth.for
partialmonthunpaidleave,aconstantwouldwork.

Problemiswherehereisalongermonth,forexample172hoursactual/164.67=
employeetookafullmonthunpaidleave,he/shewouldhaveanegativesalary,a
claimwillbecreated.

Forashortermonth,forexample152hours,employeetookfullmonthunpaid
leave,because152islessthantheconstant164.67,employeewillbepaidfor
salaryeventhohedidnotwork.

Itisunpaidleavethatwearehavingissueswith.

Wouldyoubeabletoshedsomelight?Thanksagain.
Like(0)

NishaSDec18,20141:40PM

ThanksWoodyforsharing
Like(0)

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