Vous êtes sur la page 1sur 4

Ali Al Sabah Military Academy

SECTION 01313
PROJECT MEETINGS
PART 1 - GENERAL
1.01 SUMMARY
A. This Section specifies administrative and procedural requirements for project meetings, including,
but not limited to, the following:
1.
2.
3.
4.
5.

Pre-construction Conference
Progress Meetings
Co-ordination Meetings
Pre-installation Conferences
Refer to Section 01311

1.02 PRE-CONSTRUCTION MEETING


A. Pre-construction meeting: The Pre-construction Meeting will be held within 15 days of the order to
commence the work and should be attended by the Contractor and such of his major
subcontractors who have been approved by the Engineer/Engineer's Representative. The meeting
shall be chaired by the Engineer.
B. Agenda: Discuss items of significance that could affect progress, including the following:
1.

Construction schedule.

2.

Critical work sequencing.

3.

Items requiring long delivery periods

4.

Long hold-ups like backfill; curing periods; weatherproof enclosement of spaces; etc.

5.

Designation of responsible personnel.

6.

Procedures for processing field decisions and variation Orders.

7.

Procedures for processing Applications for Payment.

8.

Distribution of Contract Documents.

9.

Lines of Communications

10.

Submittal of Shop Drawings, Product Data, and Samples.

11.

Preparation of record documents.

12.

Procedure for Maintaining Record Documents

13.

Use of the premises.

14.

Parking availability.

15.

Office, work, and storage areas.

16.

Construction equipment deliveries and priorities.

17.

Procedures for Testing

18.

Safety procedures.

19.

First aid.

20.

Security.

21.

Working hours - Normal/Ramadan/Severe Summer/Other

22.

Housekeeping.

Gulf Consult/SOM
15th May, 2012

Project Meetings

01313-1

Ali Al Sabah Military Academy

1.03 PROGRESS MEETINGS


A.

Progress Meetings: Work site progress meetings will be held as agreed with the Engineer, to
review the Contractor's Construction Schedule and to discuss work progress. Attendees at this
meeting shall include the Engineer, Engineers Representative, Contractor, approved
Subcontractors and other Contractors as required. The work site progress meetings shall be
convened as directed by the Engineer or Engineers Representative. Such meetings will be
chaired by the Engineer .The Contractor must attend meetings adequately prepared to discuss, address
and answer all items as detailed in this clause and to report on action required from previous meetings.

B. Agenda:
1.

Review minutes of previous meetings.

2.

Review of Work progress.

3.

Maintenance of progress schedule.

4.

Corrective measures to regain projected schedules.

5.

Planned progress during succeeding work period.

6.

Field observations, problems and decisions.

7.

Identification of problems impeding planned progress.

8.

Review of submittals schedule and status of submittals.

9.

Review of off-site fabrication and delivery schedules.

10.

Coordination of projected progress.

11.

Maintenance of quality and work standards.

12.

Effect of proposed changes on progress schedule and coordination.

13.

Safety plan, procedures and issues relating to safety on site.

14.

Other business relating to work.

C. Pre-Meeting Submittals: Three (3) days before each meeting, the Contractor must submit the
following information to the Engineer / Engineer's Representative:
1.

List of completed activities.

2.

List of current activities, with an estimate of time required for completion.

3.

List of any variations in starting dates and duration of outstanding activities from planned
dates and times.

4.

Percentage completion in every activity.

5.

List of activities that the Contractor plans to start during the following period.

6.

Three (3) back-up copies on electronic media CDs.

7.

Other information required by the Engineer / Engineers Representative.

8.

Shop drawings submittals status log.

9.

Material and equipment submittals status log.

10.

Material Procurement status log.

11.

Other information requested by the Engineer / Engineers Representatives till three days
before the pre-meeting submittal date.

Gulf Consult/SOM
15th May, 2012

Project Meetings

01313-2

Ali Al Sabah Military Academy

1.04 COORDINATION MEETINGS


A. Conduct Work coordination meetings at regular intervals convenient for all parties involved. Work
coordination meetings are in addition to specific meetings held for routine purposes, such as
regular progress meetings and pre-installation conferences.
B. Request representation at each meeting by every party currently involved in coordination or
planning for the construction activities involved.
1.05 MINUTES OF MEETINGS
A. The proceedings of all meetings attended by the Engineer or the Engineers Representative shall be
recorded and minuted by the Engineer. Distribution of the minutes of meeting shall be done by
Engineer to all attendees and the concerned parties by not later than three (3) days before the
beginning of the next meeting.
1.06 PRE-INSTALLATION CONFERENCES
A. Conduct a pre-installation conference at the Works Site before each construction activity that
requires coordination with other construction.
B. Attendees: The Installer and representatives of manufacturers and fabricators involved in or
affected by the installation, and its coordination or integration with other works, materials and
installations that have preceded or will follow, shall attend the meeting. Advise the Engineer /
Engineer's Representative of scheduled meeting dates.
1. Review the progress of other construction activities and preparations for the particular activity
under consideration at each pre-installation conference, including requirements for the
following:
a. Contract Documents.
b. Options.
c. Related Change Orders.
d. Purchases.
e. Deliveries.
f.

Shop Drawings, Product Data, and quality-control samples.

g. Conditions of installation.
h. Preparation and installation procedures.
i.

Review of mock-ups.

j.

Possible conflicts.

k. Compatibility problems.
l.

Time schedules.

m. Weather limitations.
n. Manufacturer's recommendations.
o. Warranty requirements.
p. Compatibility of materials.
q. Acceptability of substrates.
r.

Temporary facilities.

s. Space and access limitations.


t.

Governing regulations.

Gulf Consult/SOM
15th May, 2012

Project Meetings

01313-3

Ali Al Sabah Military Academy

u. Safety.
v. Inspecting and testing requirements.
w. Required performance results.
x. Recording requirements.
y.

Protection.

2. Record significant discussions and agreements and disagreements of each conference, and the
approved schedule. Promptly distribute the record of the meeting to everyone concerned, including
the Engineer.
3. Do not proceed with the installation if the conference cannot be successfully concluded.
Initiate whatever actions are necessary to resolve impediments to performance of Work and
reconvene the conference at the earliest feasible date.

END OF SECTION

Gulf Consult/SOM
15th May, 2012

Project Meetings

01313-4