HUMAN RESOURCE POLICIES IN

XYZ COMPANY
SUMMER TRAINING PROJECT REPORT
SUBMITTED TOWARDS PARTIAL
FULFILLMENT
OF

BACHELOR OF BUSINESS ADMINISTRATION

(Affiliated To Ch. Charan Singh University, Meerut)
Academic Session
[2012-2015]
Submitted by:
Student Name
Roll Number
UNDER THE GUIDANCE OF:
External Supervisor
Designation
Name of Company
Address

Internal Supervisor
Designation
IMS
Ghaziabad

IMS GHAZIABAD
(UNIVERSITY COURSES CAMPUS)

NH-24, Adhyatmik Nagar, Ghaziabad (U.P)

GUIDELINES

FOR
REPORT PREPARATION AND PRESENTATION
The following points must be follows during the compilation of project report:
The main role of summer internship is to acquaint the students with the rigours of
the corporate world and provide a live opportunity to apply skills, tools and
techniques of management.
The technical research work / study / problem undertaken by the students for
detailed investigation culminate into a FORMAL REPORT. As findings may be
presented orally or in writing, the term report refers to either form of presentation.
It is preferable to prepare a power point presentation for oral discussion and Q & A
session, in addition to the more essential written report.
To write an effective report, it is essential to plan its contents well, though the
report formats may vary according to the nature of study and the company where
the study is undertaken. Most research reports include the following elements:

SIGNIFICANCE
1. They are the tangible products of the research efforts.
2. Management decisions are guided by the report and the presentation.
3. Managements decision to undertake research in future will be influenced by
the perceived usefulness of the report.

REPORT FORMAT
Most research reports include the following components: -

1.

COVER
Keep title length within a maximum of 8-10 words
Add a subtitle indicated with a color for additional clarity
Avoid vague, extremely short, or too broad titles

2.

TITLE FLY
A blank sheet of paper located between the cover and the title page.

3.

TITLE PAGE
Usually symmetrically arranged, contains the title, the names of the
recipient and sender, contents of this page are generally the same as
that of the cover page

4.

CERTIFICATE FROM THE COMPANY

The certificate will generally be given by the external supervisor in the
company or the head of the company stating that the student has
satisfactorily completed the project assigned and the duration of the
project.
It indicates the reasons for doing the works, and the official authorization
for the research.

5.

PREFACE
It is condensed concise accurate statement of what is important in the
report. It include major findings, conclusion and recommendation in brief.

6.

ACKNOWLEDGEMENTS
In case you have received assistance from a person or a source in any
from such as in the collection of data, facilities for interviews or reference
to records in connection with your project and owe a special debt to a
particular source of person, acknowledge this under the title
acknowledgements.

7.

TABLE OF CONTENTS
Major headings and subheadings are included of the topics covered. The
table of contents is followed by.
TABLE OF CONTENTS
S. NO.

TOPIC
CERTIFICATE
PREFACE
ACKNOWLEDGEMENTS

INTRODUCTION
1.1 Introduction ..

PAGE NO.
i
ii
iii
1

HOW TO COMPILE/SUMMARIZE THE PROJECT REPORT

1. Introduction: The introduction the reader for the report by describing the parts
of the project. The problem statement, research objectives, and background
material.
1.1. Problem Statement: The problem statement contains the need from the
research project.
1.2. Problem Objectives: The research objectives address the purpose of the
project. These objectives may be research questions and associated
investigative questions. In correlation or causal studies, the hypothesis
statements are included. Hypotheses are declarative statements describing
the relationship between two or more variables.

2. Background/ Literature Review: Background material may be placed before

the problem statement or after the research objectives. If it is composed
primarily of literature review and related research, it should follow the
objectives. Previous research, theory, or situations that led to the management
question should be discussed in this section.
3. Methodology: For technical report the methodology is an important section,
containing at least five parts.
3.1. Sampling Design: The student explicitly defines the target population
being studied and the sampling methods used. For example, was this a
probability or non-probability sample? How was the size determined? How
much confidence to we have and how much error was allowed?
3.2. Research Design: The coverage of the design must be adapted to the
purpose. In an experiment study, the materials, tests, equipment, control
conditions, and other devices should be described. In descriptive designs, it
may be sufficient to cover the rationale for using one design instead of
competing alternatives. Even the strengths and weaknesses should be
identified.
3.3. Data Collection: This part of the report describes the specified of
gathering the data. Its contents depend on the selected design. Survey
work generally uses a team with field and central supervision. What was
their training? How were they managed? When were the data collected?
How much time did it take? What were the conditions in the field? How
were irregularities handled? Details material such as field instructions
should be included in an appendix.
3.4. Data Analysis: This section summarizes the methods used to analyze the
data and describes data handling, preliminary analysis, statistical tests,
computer programs, and other technical information.
4. Discussion and result: This is the longest section of the report. The objective
is to explain the data rather than draw interpretations or conclusions. When
quantitative data can be presented, this should be done as simply as possible
with charts, graphics, and tables. The data need not include everything you
have collected. The criterion for inclusion is, Is this material important to the
reader understands of the problem and the findings? It is useful to present
findings in numbered paragraphs or to present one finding per page with the
quantitative data supporting the findings presented in a small table or chart.
GUIDELINES FOR TABLES / GRAPHS

Every table should have a number (1a) and title (1b)

The data items in a table should emphasize the most significant aspect
of the data
The basis or unit of measurement should be clearly stated
If illustrations used in the report are all tables then a list of them along
with the page number on which they appear are to be listed

 If there are diagrams or graphs then a separate table to Graphs of

Diagrams should be include along with the page numbers

EXAMPLE: TABLE 1.1 TITLE

DISTRIBUTION OF NUMBER OF RESPONDENTS ACCORDING TO THEIR
EDUCATION
Education

No. of Respondents

Below 10th
10th
12th
U. G.
P. G. & above

Graphical display can effectively complement the text and tables

Below
Below

th
10
10th

Figure 2.1
th
th

10
10

Education of Respondents

P.
P. G.
G. &
&
above
above
th
12
12th

U.
U. G.
G.

5. Conclusion and Summary: The summary is brief statement of the essential

findings. In simple descriptive research, a summary may be complete the
report, because conclusions and recommendation may not be required. Finding
state facts; Conclusions represents inferences drawn from the findings. As the
researcher, students are the best informed on the factors that critically influence
the findings and conclusions. Good researchers dont draw conclusions that go
beyond the related to the study.
6. Limitations: Some students/people wish to ignore the matter, felling that
mentioning limitations detracts from the impact of the study. This attitude is
unprofessional and possibly unethical .An evenhanded approach is one of the
hallmarks of an honest and competent investigator. All research studies have
their limitations, and the sincere investigator recognizes that readers need aid
in judging the studys validity.

7. Recommendation: Researchers are expected to offer ideas for corrective

actions. The research recommendations will usually be for managerial action,
with the researcher suggesting one or several alternatives that are supported
by the findings. Also, researchers may recommend further research initiatives.
8. Appendix: The appendices are the place for complex tables, statistical tests,
supporting documents, copies of forms and questionnaires, detailed
descriptions of the methodology, instruction of field workers and other evidence
important for later support.
9. Bibliography/References: The use of secondary data requires a bibliography.
A bibliography documents the sources used by the writer. It is preferable to
include only sources used for preparing the report. Researcher / students are
responsible for the accuracy of references. References should include, in the
following order. Authors names, years, paper title, journal title, volume number,
issue number, inclusive page numbers & (for books only) name and address of
publishers. References should therefore be listed as follows: the format of
reference can be used in following manner.
Shukla, K.K. (2010) Urbanization and Migration Trend in India, Demography
India vol. 39, pp. 43-54

All the Summer Training Project Reports (two in number) should be

bound in black leather and inscribed with golden letters only.
The signature of the Internal Supervisor should be sought before final
binding of the report.