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2

CERTIFICATION
This

thesis

entitled

AUTOMATED

GRADING

SYSTEM

OF

ANASTROPHE CHRISTIAN SCHOOL, prepared and submitted by Janus Cesar R.


Lazo, in partial fulfillment of the requirements for the Degree Bachelor of Science in
Information Technology, has been examined and recommended for Oral Defense.

MARIBEL T. TACLA, MBA


Critic

PETER R. RABANAL, MBA


Adviser

APPROVAL SHEET
Approved by the Panel of Examiners on Oral Examination with a grade of
____________.
MILAGROS R. REMULAR, Ed. D.

Chairman

CAREN KATE V. QUITORIANO, BSIT


Member

JENNIFER ALASAAS, BSCS


Member

Accepted and approved in partial fulfillment of the requirements for the degree
Bachelor of Science in Information Technology.
MILAGROS R. REMULAR, Ed. D.
Dean, CCIT

Date: _________________, 2013


ACKNOWLEDGMENT
First of all, the researcher would like to acknowledge the Almighty Father for
His guidance, giving the strength and courage to face the obstacles as well as for the
blessings that led to the completion of this endeavor. The researcher would also like to
extend his gratitude to the following who shared their time, expertise, effort and most of
all, their trust and motivation;
Dr. Milagros R. Remular, Dean of the College of Communication and
Information Technology and Chairman of the Defense Panel, for her invaluable guidance,
professional motivation and encouragement;
Mr. Peter R. Rabanal, his adviser, for the patience, assistance and for giving the
trust, motivation and encouragement as well as for sharing some of his expertise in the
improvement of the study;

Miss Caren Kate V. Quitoriano, one of his panel members, for her assistance
and suggestions for the improvement of this study;
Miss Jennifer A. Alasaas, his panel member, who contributed through her
valuable comments and recommendations for the study;
Mrs. Maribel T. Tacla, his critic, for her assistance, suggestions and most of all,
her patience in refining the manuscript;
Mrs. Teodora R. Jamon, his class adviser, for her concerns and support;
Mr. Bryan Irvin J. Lamarca, for sharing his expertise in giving suggestions and
recommendations for the enrichment of this study;
Mrs. Gina C. Raqueo, the owner of Anastrophe Christian School, for allowing
the researcher in conducting his study in the said institution;.
Mrs. Joenellen A. Rubina, former principal of the Anastrophe Christian School,
for giving the researcher some of the information and documents that contribute to the
development of the study;
Mrs. Sherry Ann B. Rabang, the principal of Anastrophe Christian School, for
the information, documents and latest preferences needed in the development of this
study;
The faculty members of the College of Communication and Information
Technology for sharing their broad knowledge and expertise;
Lastly, to his family, band mates, friends and relatives for the trust, sacrifices,
understanding, patience, inspiration, motivation, and most of all, the financial and moral
support because without them, the completion of this endeavor would not have been
possible.
J.C.R.L.

DEDICATION

The success of this piece of work is whole-heartedly dedicated to:


My ever supportive mother, Mrs. Lucila Lazo;
My father, Cesar Quilenderino;
My brothers, Rexam Quilenderino, Vladimir Quilenderino and sisters, Terza
Quilenderino and Richelle Lazo;
My cousins, Lola Andring and my late grandparents;
My very special aunt and my second mom, Ludivina Lim;
My other aunts and uncles;
My band mates and my brothers, Messed Throw, Bogart, and Royce;
My very special one, my inspiration, Miss J;
And most of all, to our Father Almighty.
Jance

ABSTRACT
This study aimed to develop a computerized system for the Anastrophe Christian
School that will help minimize the problems that the school encounters most specially in
keeping and organizing the academic records of the students.
In the development of the proposed study, the researcher used the waterfall model
as the software process model. The researcher gathered information through interview.
The programming language that was used by the researcher in developing the proposed
system was the Microsoft Visual Studio 2008 Professional Edition and the database
software that was used for the systems database was MySQL.
The Cost Benefit Analysis shows the Break-Even point of the proposed system
occurs between years 1 and 2, specifically at 1.19 years. The Automated Grading System
of Anastrophe Christian School was evaluated by the end users, Chairman and panel
members of the defense panel as Excellent as supported by the mean rating of 4.97.

This shows that the proposed system is technically and functionally feasible. Thus, it
meets the requirements of the end users.
The following are the findings of the study: a) in saving and updating students
grades, the Anastrophe Christian School used the paper-based or the manual way of
collecting data. Certain data collected such as the criteria scores is written in a class
record. Their files of student information were kept in a filing cabinet and it was not well
organized and is also prone to lose; b) in retrieving students grades, the teacher asks
some key information from the student like student ID number and name as the basis for
manually searching the records from the file cabinet; and c) in generation of Form 138,
the Anastrophe Christian School used the paper-based and the manual way of generating
students report like the Form 138. Every quarter, the subject teacher submits the grades
of the students to the adviser which were validated at the Principals Office. Thus, the
adviser records the grade in their Form 138.
The researcher concluded that the Automated Grading System of Anastrophe
Christian School is a solution to ease the processes of saving, retrieving and updating
students grades as well as the generation of reports.
The researcher highly recommends the implementation of the computer-based
Grading System for the Anastrophe Christian School and further recommends that the
end users will undergo briefing/training for them get familiarized with the operations as
well as the use of the computerized system. There should be personnel in charge of
maintaining the Automated Grading System and a good back up habit is recommended.
For further study, the researcher recommends an archive system in which records
filed in the filing cabinet is being scanned and stored in a database that is constantly
backed up.

The researcher also recommends an upgrade on the computer system of the school
for faster operation of the Automated System.

TABLE OF CONTENTS
Page
LIST OF FIGURES ..... xii
LIST OF TABLES ... xiii
Chapter
I

II

THE PROBLEM
Introduction .........

Background of the Study ....

History of the Agency/Office ..........

Mission ..................................

Vision ..................................

Research Locale ......................

Organizational Structure .....

Statement of the Problem ....

Significance of the Study ....

Scope and Delimitation .......

10

Characteristics of the Current System .

10

REVIEW OF RELATED LITERATURE AND METHODOLOGY


Review of Related Literature ..

13

Operational Definition of Terms .....

15

III

IV

Methodology .......

19

System Design and Construction ........

20

System Testing and Maintenance ...

20

PRESENTATION AND ANALYSIS OF THE PROPOSED SYSTEM


The Proposed System ..

21

Context Diagram .............................................................................................

22

Top Level ........................................................................................................

23

Entity Relationship Diagram ...

25

Data Dictionary ...

26

Data Structure with Sample Records ..

38

Input Process Output ...

63

Hierarchical Input Process Output ..

65

Summary of Cost Benefit Analysis .

71

Evaluation of the Proposed System ....

73

FINDINGS, CONCLUSIONS AND RECOMMENDATIONS


Findings ..

75

Conclusions .

77

Recommendations ...

78

BIBLIOGRAPHY .... 80
APPENDICES
A

Request Letter .. 83

Evaluation Sheet .. 84

Sample Gathered Forms .. 86

Sample Reports 89

Users Manual .. 93

Program Evaluation and Review Technique Chart ..... 99

Program Evaluation and Review Technique Diagram . 100

Gantt Chart ... 101

CURRICULUM VITAE .. 103

10

LIST OF FIGURES
Figure

Page

Research Locale ... 6

Organizational Structure .. 7

Context Diagram .... 22

Top Level Diagram .... 23

Entity Relationship Diagram ...... 25

Input-Process-Output (IPO) ... 63

Hierarchical Input Process Output (HIPO) . 65

Break-Even Analysis

.... 71

11

LIST OF TABLES

Table
1
1.a
2
2.a
3
3.a
4
4.a
5
5.a
6
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17.a

Page
Data Structure for tbAccount ..... 38
Sample Records for tbAccount ...... 38
Data Structure for tbAttendance .... 38
Sample Records for tbAttendance ..... 39
Data Structure for tbAverage ..... 39
Sample Records for tbAverage ...... 39
Data Structure for tbCharacterTraits ... 39
Sample Records for tbCharacterTraits ... 40
Data Structure for tbCriteria .. 40
Sample Records for tbCriteria ... 41
Data Structure for tbDevelopmentI .... 41
Sample Records for tbDevelopmentI ..... 41
Data Structure for tbDevelopmentII ...... 42
Sample Records for tbDevelopmentII ... 42
Data Structure for tbDevelopmentIII ..... 43
Sample Records for tbDevelopmentIII ...... 43
Data Structure for tbDevelopmentIV ..... 43
Sample Records for tbDevelopmentIV ...... 44
Data Structure for tbECApts ...... 44
Sample Records for tbECApts ....... 44
Data Structure for tbECAptsStruc ..... 44
Sample Records for tbECAptsStruc ....... 45
Data Structure for tbExperiments ...... 45
Sample Records for Experiments ....... 45
Data Structure for tbExperimentsStruc ...... 45
Sample Records for ExperimentsStruc ...... 46
Data Structure for tbHomeWork .... 46
Sample Records for tbHomeWork . 46
Data Structure for tbHomeWorkStruc ... 47
Sample Records for tbHomeWorkStruc .... 47
Data Structure for tbLog ........ 47
Sample Records for tbLog ..... 48
Data Structure for tbNarrative ... 48
Sample Records for tbNarrative ..... 48

12

18
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41
42

Data Structure for tbOtherOutputs ..... 49


Sample Records for tbOtherOutputs ...... 49
Data Structure for tbOtherOutputsStruc .... 49
Sample Records for tbOtherOutputsStruc ..... 50
Data Structure for tbParticipation .......... 50
Sample Records for tbParticipation ... 50
Data Structure for tbParticipationStruc ...... 51
Sample Records for tbParticipationStruc ... 51
Data Structure for tbPeriodicalTest ... 51
Sample Records for tbPeriodicalTest ..... 52
Data Structure for tbPeriodicalTestStruc ... 52
Sample Records for tbPeriodicalTestStruc .... 53
Data Structure for tbProj .... 53
Sample Records for tbProj ..... 53
Data Structure for tbProjStruc ... 54
Sample Records for tbProjStruc ..... 54
Data Structure for tbQuiz ... 54
Sample Records for tbQuiz .... 55
Data Structure for tbQuizStruc .......... 55
Sample Records for tbQuizStruc ... 56
Data Structure for tbRanks ..... 56
Sample Records for tbRanks ...... 56
Data Structure for tbSubjectTeachers .... 57
Sample Records for tbSubjectTeachers ..... 57
Data Structure for tbStudents ..... 57
Sample Records for tbStudents ...... 58
Data Structure for tbStudentSubjects ..... 58
Sample Records for tbStudentSubjects ...... 58
Data Structure for tbSubjectGrades ... 59
Sample Records for tbSubjectGrades ........ 59
Data Structure for tbSubjects ..... 59
Sample Records for tbSubjects ...... 59
Data Structure for tbStudents ..... 60
Sample Records for tbStudents ...... 60
Data Structure for tbThemes ...... 60
Sample Records for tbThemes ... 61
Data Structure for tbThemesStruc . 61
Sample Records for tbThemesStruc ........... 61
The Recurring Costs of the Current System ...... 67
The Recurring Costs of the Proposed System .... 68
System Development Costs.. 68
Net Economic Benefits .. 69
Summary of Cost Benefit Analysis .... 71
Evaluation of the Proposed System ... 73