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Appendix E

Users Manual

Splash Screen
This is the splash screen or sometimes called the start up form. The system starts with
this splash screen before proceeding to the Login Form.

User Login Form


This is the Login Form of the system. Enter a valid account which details such as
username and password being put in corresponding textbox. If an invalid account is being
entered, the systems immediately prompt a message to inform the user about the error. The
system limits the number of errors into just three (3) times. If the system recognizes the account
as valid, the system shows the main window.
Click the Log in button or press enter to confirm login and if the user wishes to exit the
application then the close button should therefore be clicked.

Exit Dialog
When the close button is purposely or accidentally clicked, this dialog window
shows. It asks the user to confirm the exit. Click the Yes button to confirm and No to go
back to Login Form.

Main Form
This is the main window of the system. It displays the username of the current user as
well as the current date. A set of menu item is available and is broken down as follows:

A. Records
1. To add a new student information click Records Students Add Student. The student entry
form will then appear afterwards.
2. To update student information, click Records Students Edit Student. The students list will
be shown and select a specific record to be updated.
3. To add or update a student attendance record, click Attendance. The attendance form will be
prompted. After the form appeared, you can click the add button to enable new
entry of attendance or select a record and click edit button to update a record. In
updating, you can also double click the selected record to update it.
4. To add an evaluation record on development for kinder, click Development Kinder. A form is
prompted which saved records are being displayed. Click the add button then the
entry form for the development for kinder will be shown. You may also click the
edit button or double click after selecting a record to be updated.
5. Click the Criteria Scores to view previously added and updated records. A form is shown with
records of scores is being displayed. Click the add button to show the entry form
and you can add new scores then. Click the edit button, after selecting a record, to
update it.

B. View
1. To display student records, click View Students. Students Form will show.
2. To view subjects, click View Subjects. The list of subjects appears. You can add a new
subject, by clicking the add button or update a record by clicking the edit button
after selecting a record or double clicking it.
3. To show the list of teachers, click View Teachers. The Teachers Window will be shown.
Therefore you can add by clicking the add button or update a record by clicking
the edit button or double clicking the preferred record to change.
4. To view narrative reports, click View Student Narrative Report. You can add new report by
just clicking the add button. To update a record, locate and select a specific record
then click the edit button or double click the record to update it.
Depending on the type of user, some menu items are restricted and might not be shown.
Those items are the User Log for the Form View and User Log for the Report View which
snapshots are shown below.

To view the user log in form view, click View User Log. User Log Form will then
appear.

To view the user log in report view, which is ready to be printed, click Reports User
Log. The report for User Log will show and you can click the print button to print it.

C. Reports
To display a Form 137, click Reports menu then Kinder for the report card for
kindergarten 1 and kindergarten 2 or Elementary for the Form 137 for 1st to 6th grade. To print the
report, click the print button.

D. Option
This menu contains some tools in enhancing the systems operation. The submenus are
the set criteria and set subject teachers. To set criteria, click Option Set Criteria Rating. To
assign a teacher to teach a specific subject, click Option Set Subject Teachers.
E. Exit
To exit the application, click the exit menu item at the menu bar.

Students Form
This student form displays the student basic information in list view. To add a new
student, click the Add button. The entry form appears. The preceding steps are continued below.
To edit a student, select one record then click Edit or double click it. A new form appears in
which you can apply the changes.
If you click on the Attendance button, the attendance form will show. You can add,
update and search for a attendance record of a student then. By clicking the Development button,
a new form shows. It is either the development form for kinder level or development form for
grade level depending on the grade level of the selected record on the student list. The Narrative
Report button is linked on the narrative report form. To add, update or search record on it, just
click the button.
To view the grades of a certain student, select a record and click Academic Grades button.
The grades form will show displaying the grades of the selected record. You can then narrow the
displayed grades by using several filters which is further explained in grades form below. By also

clicking the ECA button, the ECA scores form will show. By then you can add, update or search
for ECA scores of a certain student.
This form supports right clicking.

Student Information Form


This is the entry form of a new student as well as the update form. After clicking the Add
button on the students form or clicking Records Students Add Student on the main form, this
form will appear with the fields being blank. It then indicates the Add mode of the form. Enter
the information of the student then click Save Record button. Note that by selecting a
Grade/Level, the subjects list displays a set of subject. The displayed subjects depend on the
Grade/Level being chosen. This form shows with fields being filled after clicking the Edit button
on the students form. This means that the form is in its update mode. Apply necessary changes
then click Save Record button to update the selected record.

Attendance Form
This form allows user to add, update and search for a student attendance record. To add a
new student attendance record, click Add button. Click Find button to select a student. Enter each
value on its corresponding fields. Specify a school year then click Save button. To update a
record, select a student attendance record on the list then click Edit button or double click it.
Apply the necessary changes then click Save button.
This form also allows searching for attendance records. Enter a student ID on the search
box with school year as a filter.

Development Record List for Kinder


The form displays previously saved records on the development evaluation of kinder
level. To add a new record, click the Add button. Select a record and click Edit button or double
click it to update. Adding and updating a record is further explained below. To search a certain
record, enter a student ID on the search bar. The grading period and school year serves as the
filter on searching.

Development for Kinder Entry Form


Upon clicking the Add button on the development record list for kinder, this form shows
with black fields. The form is then on the adding mode. Click Find button and select a student.
Set also the grading period and school year. Select an appropriate grade on the list boxes. A
legend is prepared on the lower part of the form. Click Save button to confirm.
If this form shows with fields being filled then it is in its update mode. Apply the changes
and click Save button to confirm the update.

Development for Grade School


To add a new development record of a student, click Add button. Student by clicking
Find button, a form appears as the selection. Set the grading period and school year then enter
appropriate data. Afterwards, click Save button.
To update a record, first select a specific record on the list. Apply the updates the click
Save button to confirm it.
To search previously saved record, enter an ID on the search bar then user the period and
school year as filter.

Criteria Score List


This form displays the records on criteria scores. Click Add button to add new scores.
Select a record then click Edit button or double click it for update.
You can do some searching by entering a student ID on the search box. The subject and
criteria will then be the filter of the searching.

Criteria Scores Entry Form


This form allows new entry or update of a record. If this form shows with blank fields, it
indicates adding. To add a criteria score, click Find button then select a student. Set the school
year then select a subject. Choose among the criteria. Also select a school year and teacher.
Afterwards, enter the criteria score on the score text box. Set the late and lastly, click Save
button.
If this form shows with filled fields, it indicates updating. Apply necessary changes and
to confirm, click Save button.

Narrative Report Form


This form displays and allows adding or updating a narrative report of a student. To add a
narrative report, click Add button then enter the data to its corresponding fields then click save.
To update a record, select a specific record on the list or double click it, apply the
necessary changes then confirm it by clicking the Save button.
You can search previously added record by entering a student ID on the search bar with
the grading period and school year as additional filters.

Subjects Form
At run time, the subjects are being displayed. To add a subject, click the Add button.
Enter the subject title on the field and click Edit button. To update a subject, select a certain
subject, click edit or double click it. Make the changes and confirm by clicking the Save button.
To exit the form, click Close button or close button.
You can search a subject by entering its title at the search bar and using the grade list box
to specify the level of the subject.

Teachers Form
To add a new teacher, click the add button. Enter the last, first and middle name to their
corresponding fields. Select an advisee using the advisee list box and set a school year using the
school year list box.
To search a teacher, enter the teacher ID on the search bar, its advisee on the advisee list
box and school year the teacher thought on the school year list box.
Note: ID for teacher is automatically generated.

Set Criteria Form


This form is used to prepare criteria for grading in a subject. To set a criteria, click add
button. The find button will enable and click it to view selection for subject then select one.
Next, select for a school year. Enter the rating on its corresponding criteria. To reset the criteria
field, just click the Clear button.
Note: The total of the rating should be equal to 100.

Subject Teacher Form


The subject teacher form displays the subject with the teachers being set or assigned to
teach also with the school year it was assigned. To assign a teacher to teach a subject, click Add
then click the find button located near the subject textbox. The subjects form will appear then
select a desired subject. Next, click the find button located beside the teacher textbox. The
teachers form will show then select a specific teacher to assign on the previously selected
subject. Set the school year and click save button to confirm.
You can also update the assignment. Select a specific record or double click it. Click find
button beside the subject text box to change subject or find button beside teacher text box to
change teacher or change the school using the school year list box.
You can also search subject that is already been assigned with teacher. Use the subject list
box to display all the subjects. Narrow the search by using the school year.

Grades
This window displays the compiled grades of students. At runtime, the form displays all
the grades being saved at the database. You can narrow the display by filtering. To filter or search
for student ID, enter the ID of a specific student on the student ID search box. You can further
narrow the display using the subject, grading period and school year. Click the dropdown arrow
on the subject list box then select for a certain subject. To filter the grading period, click the
dropdown list arrow on the grading period list box then select for a desired period. To narrow the
search or display by applying school year, click the dropdown arrow on the school year list box
then select for a specific school year.

Accounts
The accounts form. This form displays the registered user on the system. The entry form
is also being integrated in the form. To add a new account, click the New button. To update an
account, select an account from the list then click Edit or double click the record.

User Log Form


This user log form displays the user log in a form view. To print the log, click print log.
The user log report will prompt. Confirm the printing by clicking the print button. You can also
display specific user and date of log. It is further discussed below.

User Log Report


The user report displays the user and its activity in a specific time of Log in and Log out
as well as the date of log. To search for a certain user, enter a username on the textbox provided
for username entry and click go. You can also filter the searching by setting the date of log. Use
the Date Time Picker located at the upper left of the form. Set the desired date then click go.