Académique Documents
Professionnel Documents
Culture Documents
August 2003
TABLE OF CONTENTS
I. INTRODUCTION ....
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1.
2.
3.
4.
5.
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Tractor-Trailer System..
Lift Truck System...
Rubber Tired Gantry Crane System...
Rail Mounted Gantry Crane System...
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1.
2.
3.
4.
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1.
2.
3.
4.
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III-1
1.
2.
3.
4.
B. Receipt/Delivery Facilities..
1.
2.
3.
4.
5.
6.
7.
8.
9.
Terminal Entrance.
Vehicle Parking Area.
Reception Office.
Offices for Agents, Customs and Other Organizations
Canteen or Rest Room.
The Gate.
Special Cargoes Gate...
In-terminal Parking Area...
Interchange Area(s)...
C. Receipt/Delivery Documentation.
1.
2.
3.
4.
5.
6.
7.
8.
D. Receipt Procedures..
1. General Purpose Containers
2. Empty and Special Containers
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ii
E. Delivery Procedures.
1. General Purpose Containers
2. Empty and Special Containers
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III-23
III-24
Receipt/Delivery Personnel..
Supervision of the Receipt Process
Supervision of the Delivery Process...
Completion and Shift Handover Procedures.
Supervisory Responsibilities
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III-25
III-25
III-26
III-27
III-28
IV-1
1.
2.
3.
4.
5.
A. Functions of a CFS
1. Functions.
2. General Activities...
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IV-1
IV-1
B. Layout of Facilities
1.
2.
3.
4.
5.
6.
7.
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iii
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IV-31
IV-32
IV-34
V-1
V-1
V-1
V-1
V-2
V-2
1.
2.
3.
4.
5.
1. Operational Reviews.
2. Planning Reviews..
3. Long Term Reviews..
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V-4
V-5
V-8
V-9
V-11
V-11
V-14
V-17
V-22
VI-1
1.
2.
3.
4.
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VI-3
iv
VI-4
VI-4
VI-7
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D. Good Housekeeping
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VI-13
1.
2.
3.
4.
I.
A.
INTRODUCTION
I-1
Outward Movement
Road
Rail
Road
ICD
Road
Road
ICD
Rail
Barge
Container
Barge
Breakbulk or
Container
Breakbulk or
Container
Container
Claiming a consignment can be a relatively time consuming process that involves crossborder formalities, destuffing, etc. In clearing the containers quickly through the port
terminal, the port terminal activities are roughly restricted to ship to shore transfer,
positioning in the yard for pickup, Customs detention if warranted, etc. In essence, time
consuming activities like destuffing, duty payments, cargo storage, container storage,
etc., are deferred to another location outside the port. At the completion of processing at
the container depots, the cargoes will be claimed by the owners and generally
distributed as breakbulk to their respective sites. In the case of breakbulk cargo where
the both the ICD and the cargo owner are located far away from the port, the linehaul
portion of the voyage can undertaken using containers instead of breakbulk vehicles.
Whereby breakbulk transport is much less efficient than containerized transport
generally 3 breakbulk shipments by truck is equivalent to one container shipment by
truck transport costs can be reduced by keeping the goods in containers vis--vis
breakbulk transport for as much of the linehaul component as possible. Furthermore
cargo owners are not required to send agents to the port in order to clear the goods,
rather document and cargo clearance can be undertaken at the ICD saving the cargo
owner time and money.
In the same way, export shippers can save time and money by routing their export
goods through the ICDs and avoiding the congested ports, saving on breakbulk linehaul
through containerization, and saving the cost of having agents located far away.
More specifically, the ICD performs a number of services for the transport operator and
for the shipper or consignee. In general, there are three sequences of activities:
container arrival, container storage and container departure.1 The activities that are
included in each sequence depend on the direction of the container movement
inbound or outbound and the container status FCL (no stuffing/destuffing required) or
LCL (stuffing/destuffing required). The three main operational systems in the ICD are:
This material is taken from the Port Development Programme (PDP), ILO, 1999.
I-2
The arrival of inland transport, via the depots security entrance, at a reception
facility, where document-checking and related formalities take place.
Movement of the inland transport to a location where exchange of containers
between the container yard and transport occurs.
Departure of the inland transport from the depot, following a further set of
security and other formalities.
The two main areas of activity for the receipt/delivery operation are the gate and
the interchange areas. In the case where breakbulk cargo will arrive at or depart
the depot by a transport mode other than road, it may be necessary to have
I-3
B.
The facilities and services provided at an ICD can vary considerably. The minimum that
will exist is as follows:4
A more comprehensive ICD would include the above as well as some or all of the
following:
I-4
In general, ICDs do not provide facilities for long-term storage or repair facilities for
trucks or rail wagon or locomotive maintenance. The following diagram presents a
general functional structure of an ICD.
Figure I-2: Functional Structure of an Inland Clearance Depot
Customs
Clearance
Repair
Facilities
Warehousing
Freight
Forwarding
Consolidation
Inventory
Control
Dry Port
or
ICD
Marshalling
Yard
Container
Stuffing/De-stuffing
Storage
Customer
Services
Shipping
Lines
Inland
Transportation
Source: Handbook on the Management and Operation of Dry Ports, UNCTAD, 1991.
The activities that are undertaken in an ICD ultimately depend on the type of cargo
(breakbulk versus containerized), mode of transport (road, rail, inland waterway), and
type of shipment (foreign or domestic). Certainly the movement of containers around the
ICD will require the use of handling equipment, and storage whether in a container yard
or CFS. In addition, shipments that require stuffing or de-stuffing services (breakbulk
movements) will be processed via the CFS. Likewise, foreign shipments that require
customs clearance will also be routed via the CFS.
With respect to container depot processes, the functions of container yard storage are:
I-5
1. To Act as a Buffer
The use of the container yard as a buffer for operations is a main function. It acts
as a temporary storage place for containers waiting outward/inward movement.
For example, in the case of train or barge loading, it would be difficult to time the
arrival of the containers at the ICD to exactly match the loading schedule of the
train/barge. Conversely, it would be difficult to time and correctly queue the
arrival of road vehicles for picking up inward containers from an arriving
train/barge. The container yard, allows containers to be arranged in a way to
most effectively carry out receipt/delivery and loading/unloading operations.
2. To Accommodate the Completion of Administrative and Documentary
Procedures
Another function of the temporary storage afforded by the container yard is to
allow time for documents to be handled, customs clearance, health and
quarantine inspection, destuffing and various other administrative procedures to
take place without delaying train/barge or road departure. There are many
potential sources of delays that would prevent the immediate discharge or loading
of a container and so the container yard provides a holding area for containers
waiting for outstanding matters to be cleared.
In the case of imports, some of these sources of delay are:
The consignee or their bank has not received the shipping documents (bills of
lading, letters of credit, invoices).
Banks may place holds on the documents in the case that the consignee has
not made payment.
There may be delays in the issue of import licences.
Customs may not have received the necessary documentation from the
consignee.
Customs requires some time to process the documents requesting clearance.
Documents may be incomplete or inaccurate and require updating by the
consignee or freight forwarder.
Upon customs examination, there may arise a need for further testing and
assessment of container goods before clearance is granted.
Import duties and taxes need to be paid on incoming cargo. The assessment
of same often happens after the cargoes have arrived
The consignee may require some time to arrange for transport of the container
from the ICD.
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C.
The performance and efficiency of a container depot depend heavily on its handling
equipment. Indeed, the presence and activity of very large, fast-moving equipment is a
characteristic of the container depot. There are basic types of container handling
equipment and these are discussed below.
1. Lift Truck System
This system may include front-end loaders (top-lift trucks (TLTs) or top loaders,
side-lift trucks (SLTs)) and boom or reach stackers. TLTs and SLTs normally
have a stacking limit of 2-3 containers high (one-deep) while boom or reach
I-7
stackers, which are more expensive, can stack up to 5-high (one-deep) or 3-4
high (2-3 deep).
Advantages: This technology is relatively inexpensive and easy to maintain as
well as flexible in terms of movement around the ICD. As such, they can achieve
high utilization rates.
Disadvantages: This technology requires relatively high aisle width (15-18 m) to
manoeuver, yields low densities (in the case of TLTs and SLTs), and requires
extremely good soil conditions and paving to bear heavy axle loads.
Figure I-3: Front End Loader
I-8
2. Terminal Tractor/Trailers/Chassis
This system of moving boxes uses tractors and trailers that can either be of
standard road design or of special design for an ICD, which lacks the lights,
brakes, and heavy suspension required for road trailers.
Advantages: Cheap, easy to handle, doesnt require skilled equipment drivers.
Disadvantages: Tractor-trailers require a lot of space for movement and can only
be used in conjunction with some loading/unloading equipment.
Figure I-5: Tractor-Trailer Set
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I-10
rail track, one trailer lane and 2 rows of container storage up to 6 rail tracks, 4
rows of container storage and 2 trailer lanes.
Advantages: RMGs are considerably faster than RTGs as well as being much
cheaper to maintain. They are also well suited to handle high volumes of traffic.
Disadvantages: RMGs are only useful for lo-lo and CY operations, are not as
flexible as any other system and are the most expensive handling system to buy
in terms of equipment.
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5. Forklifts
Forklifts are generally only used for stuffing and de-stuffing containers. They are
not generally used in CY operations, but mainly CFS operations. The exception is
heavy duty forklifts which may be used for handling empty containers in the
empties stacks.
Figure I-8: Forklift
I-12
D.
The selection of the most appropriate ICD container handling system is primarily
dependent on such factors as:
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II.
A.
area _ required = (TEU _ spaces _ required ) x ( square _ metres _ per _ TEU _ space )
where the TEU_spaces_required represents the total number of TEUs needed
for storage. This is not the same as the number of twenty foot ground slots
which represent the number of designated storage areas on the container yard
surface, not including any stacked container positions. Dwell time in this
1
All land area formula taken from ESCAP/UNDP Transport Financial/Economic Planning Model,
Volume 3: Inland Container Depots Module, User Manual, UN, 1992.
II-1
calculation is average dwell time or the average time (in days) that a container
is stored in the container yard.
II-2
Rail sidings
Security Fence
+++++++++++++++++++++++++++++++++++++++++++
+++++++++++++++++++++++++++++++++++++++++++
Loaded Container
Gate
Gate
Storage Area
CFS Shed
Interchange
Area
Empty Container
Storage Area
Interchange
Area
Gate
Specialized
Containers
Admin. Building
& Control Centre
Vehicle
Holding Area
Container
Repair Area
Workshop
II-3
b) CFS
The area for the CFS consists of the CFS shed itself and the CFS truck apron
used for containers and trucks and the area is calculated separately for export
and import cargoes as the dwell times are normally higher for import cargoes.
The general method for calculating the area is based on calculating the area
for storage in the shed, the length and depth requirements of the CFS, the
handling and customs area width, the truck apron required, and any additional
service space based on method of transport (rail, road, IWT), outdoor storage
space, etc. The shed area is calculated as:2
Shed _ area =
where:
(a) =
(b) =
(c) =
(d) =
c) Packing/Stripping Dock
A packing/stripping dock can be used for those shipments that come in FCL
lot-sizes through the ICD for stuffing and de-stuffing due to inadequate
facilities or provisions for customs clearance at the origin/destination. This
cargo does not need to be handled through a CFS since no CFS storage
function is required. The calculation for the span of the packing dock is
Taken from Handbook on the Management and Operation of Dry Ports, UNCTAD, 1991.
II-4
f)
B.
The container storage function is important in depot operations and can require a
significant amount of land area. The number of containers that can be stored in the yard
depends directly on the handling equipment used for movement and stacking. Roughly,
for every 1000 TEUs in storage, the container yard requires areas of about 12,000 m2 for
a yard gantry system, or over 50,000 m2 for a chassis system.
II-5
The detailed design and layout of the container depot will vary according to the site
features and to the stacking and transfer systems adopted, however, there are some
general features that are common to all systems.
1. General Storage Area
One of the striking features of the general storage area is that containers are not
stacked haphazardly throughout the yard. Instead, they are arranged in defined,
rectangular groups called blocks. The blocks are separated by a) roadways
which are the main access routes between the yard, interchange areas, CFS, etc.
and are usually 25-30 m wide, and b) aisleways which provide access to and
passing between the blocks and are usually 15-20 m wide.3 Each block holds
many hundreds of containers and within each block, the containers are arranged
in an end-to-end alignment along the length of the block or row and also in a
side-to-side arrangement or line. The block is defined by painted lines on the
yard surface. The basic unit within the block is known as the twenty-foot ground
slot (TGS), which is identified as a painted outline of a twenty-foot container.
Practically, each row normally contains an even number of TGSs. In this way, the
row can accommodate either twenty foot boxes or forty foot boxes.
Most containers passing through the depot are considered to be general purpose
boxes which carry a mix of dry general cargoes. These containers are stored in
the main storage blocks. The main blocks are divided into two areas outward
(export) blocks and inward (import blocks). Efficient operations places the
outward blocks closest to railhead/inland waterway berth and places the inward
blocks closest to the gate and interchange areas. This serves to reduce the
distance and time required for transfer of the container at the time of onward
movement.
2. Special Containers and Purposes
In addition to general storage described above, the depot will most likely handle a
range of containers, which require special facilities. As such, distinct areas of the
container yard are set aside for handling these special containers. There can be
up to seven different special areas present in a typical container yard.
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area usually consists of one or two lines of side-by-side slots and can
sometimes accommodate stacking to two high. Apart from the power/gas
supply, the main feature of the area is a route of safe access by depot or
multimodal transport operators (shipping line, freight forwarder, transport
operator) staff to check the container temperatures regularly and to service or
repair the refrigeration units. The area is usually located to one side of the
general storage area. Handling equipment is kept away from the area unless
instruction is given for movement of containers. In addition, the area should
provide a fenced-off pedestrian walkway that allows staff to enter and leave
the area without passing through a vehicle route.
b) Containers carrying dangerous cargoes must be segregated from the rest of
the containers in storage. This precaution arises from the need to protect
other containers from such things as contamination, fire, corrosion, etc. In
addition, segregating containers with dangerous cargoes in a specified
location and not allowing stacking, i.e., only one high, provides fast and easy
access should it be required. It is possible that certain containers carrying
dangerous cargoes also need to be segregated from each other. These
requirements and necessary handling actions are outlined in the IMDG Code,
which provides a listing of dangerous goods, which are categorized by the
type of hazard they pose. The Code is published and regularly updated by the
International Maritime Organization (IMO).
c) The out of gauge area accommodates non-standard containers including
platforms and flats carrying over-height, over-width, over-length cargoes.
These cargoes cannot typically be stacked and so are usually stored directly
on the yard surface. This area also accommodates oversize containers
those 48 foot long or 53 foot long boxes as well as uncontainerized cargoes.
This area is commonly located near the depot gate or interchange area to
facilitate access.
d) Terminals customarily allocate a particular area of the yard for cargoes
classified as high-value. Special facilities are not usually required, but
practically, the area is highly visible at all times and can be monitored closely
by both control room staff and depot security staff.
e) In addition to storing containers full of cargo, a depot usually also provides
storage space for empty containers. There are two classifications of empty
containers. The first group includes those empty containers that are passing
through the ICD towards a specific destination. The second group of empty
containers includes those containers that are being returned to the container
yard from a consignee or CFS and are to be recirculated to shippers at some
unspecified future date. Typically, when an empty box is needed, any box
belonging to the correct owner will do, i.e., they are not requested by specific
container number, but rather by the size and type. Because of this, empty
containers can be stacked higher than loaded containers and are often
stacked closely together, many tiers high. This process is known as blockstacking.
II-7
f)
Another area that is provided in the container yard is an examination area for
customs and health officials. Customs examination is needed to check the
accuracy of the shipping documents, to take samples for analysis, to ensure
that illegal goods are not being moved, and to calculate import duties and
taxes. Health officials will want to inspect foodstuffs, plant materials and
animals to ensure that they are healthy, fit for consumption or for transport. It
is not practical or secure to undertake contents examination in the container
yard and so, customs has its own assigned area of the ICD, which consists of
an open area for inspection as well as secure bonded area for storage of
valuable cargoes. Likewise, the health area will have its own designated
examination area which may also contain a laboratory for analyzing samples
and possible a cold store for temperature sensitive goods. The existing
practice for customs is for selective examination based on set criteria as
opposed to full and total inspection of every container. This selectivity means
that the space allocated for customs is generally less than would be required
for the examination of all containers.
g) Finally, depots may have an area designated for the examination, storage and
repair of damaged containers. It may not be safe to store damaged
containers with regular containers.
C.
There are various types of handling systems. Some systems use only one type of
equipment for all stacking/unstacking and transfer operations. Examples of these
systems are the tractor-trailer system and the lift truck system. Other systems, such as
the RTG system and the RMG system require more than one equipment type to handle
both stacking/unstacking and transfer functions.
Each handling system has unique defining characteristics with respect to a) the layout of
the container yard and b) the operational process of handling containers. These are
described below for each of the handling systems listed above (see Section I E for
equipment illustrations).
1. Tractor-Trailer System
Tractor-trailer units are seldom used alone in an ICD. Typically, they are used to
complement other container handling equipment systems such as RTGs and
RMGs. They tend to be used if the distance between the railhead/berth and the
container yard is large since they are a fast method of container transfer.
a) The typical feature of a container yard using a tractor-trailer system is that the
storage blocks are very long and narrow. Between each block is an aisleway
and there is typically a perimeter roadway that runs completely around the
container yard. In the container yard design, there is a tradeoff involving the
length of the block and roadway access the shorter the block, the easier and
quicker the access, however since the tractor-trailer system is relatively quick,
the length of the blocks tend to be longer than for other handling systems.
The longer blocks tend to be more storage efficient as there is less area taken
up in lanes for vehicle access.
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II-9
II-10
Rail sidings
Security Fence
+++++++++++++++++++++++++++++++++++++++++++
+++++++++++++++++++++++++++++++++++++++++++
Loaded Container
Gate
TGS is
6.6m x 2.6m
Gate
Storage Area
Aisleway
11-18m
Roadway
25-30m
Empty Container
Storage Area
Interchange
Area
Gate
Specialized
Containers
Container
Repair Area
Workshop
II-11
II-12
II-13
Rail sidings
Security Fence
+++++++++++++++++++++++++++++++++++++++++++
+++++++++++++++++++++++++++++++++++++++++++
Loaded Container
Gate
TGS is
6.4m x 2.9m
Truck Lane
4.8m
Aisleway
1.5-4m
Roadway
Empty Container 25-30m
Gate
Storage Area
Storage Area
CFS Transit Shed
Customs/
Health
Exam Shed
Specialized
Containers
Gate
Container
Repair Area
Workshop
II-14
II-15
II-16
Rail sidings
Security Fence
+++++++++++++++++++++++++++++++++++++++++++
+++++++++++++++++++++++++++++++++++++++++++
Gate
Gate
CFS Shed
TGS is
6.4m x 2.9m
Empty Container
Storage Area
CFS Transit Shed
Loaded Container
Storage Area
Customs/
Health
Exam Shed
Gate
Specialized
Containers
Container
Repair Area
Workshop
II-17
D.
Given the nature of the service provided by an ICD and the volume of containers
entering and leaving the depot during any given period, a crucial element in ICD
operation is the placement, location specification, and the recording of container
assignment. To this end, a systematic numbering or locational classification scheme
must be implemented. This facilitates planning and operation of the yard through
container tracking via container yard location. The system for numbering each storage
location is known as the yard address system. Each numbered slot provides a unique
yard locator code or identification the yard address. Assigning and updating the yard
address of each container provides the means for the ICD to control the movement of
each container including the transfer between external transport mode, storage,
inspection, CFS, etc. For the yard address system to work, it is imperative that all
personnel working in an operational has a working knowledge of the system. This
ensures that:
Containers being received into the ICD are placed in that part of the container
yard assigned to them.
The correct yard address for each of those storage positions is communicated
to the control room as soon as the container is in position, and whenever a
container is moved within the ICD.
The correct container is moved whenever an instruction is issued to take it to
the interchange, CFS, examination area, or to another depot location.
A particular container can be located quickly and without error whenever the
control room makes such a request.
A register can be maintained, showing at any moment exactly which slots are
occupied and which are available for incoming containers.6
The container yard and yard address system is set up as a three dimensional grid,
identified by a set of coordinates. These coordinates typically have four components.
i) A block identification; e.g., A, B, C, etc.
ii) A row classification, usually consisting of a two or three digit number
representing the row within the block, e.g., 01, 02, 03, etc.
iii) A line reference, usually a two digit number identifying the line within the row.
The line number frequently starts at 01 at one end of each block.
iv) Where containers are stacked more than one high, the final classification
component is a single digit or letter representing the tier or layer within the
stack. Generally, numbering starts at ground level with the number 1 or letter
A.
The basic unit for the yard address system is the twenty-foot slot. As such, the yard
address system must have some mechanism for assigning and recording locations for
forty-foot containers. Logically, each forty-foot container occupies two twenty-foot
storage slots. Designating yard locators for forty-foot boxes can be handled in a number
of ways including recording the numbers of the two slots occupied; assigning the forty
foot container just the even number of the pair occupied by it, or adapting the numbering
system used to indicate twenty foot and forty foot bays in a container ship the twenty
6
II-18
foot slots are numbered consecutively 01, 03, 05, 07, etc. while the forty foot containers
are given even numbered slots (forty foot container occupying 01 and 03 would be
numbered 02).
As is evident, there are a number of ways that address systems can be structured. The
crucial point is that everyone using the system fully understands it.
II-19
II-20
E.
The container yard is one of the areas of the ICD where much physical movement
occurs container shuffles; container movements to/from interchanges, CFS,
examination sheds, repair facilities, etc. Thus, the planning, control and supervision of
the container yard activities are challenging. The shear volume and variability of the
activities that occur in the ICD requires that the activities must be planned in detail and
personnel must follow the plans precisely and efficiently for both productivity and safety
reasons. The two broad categories for storage planning and control procedures are: the
allocation of storage locations and the determination of storage space requirements.
1. The Allocation of Storage Locations
The assignment of containers to specific storage locations is a critical element in
the efficient and safe operation of the container yard. It is good practice to group
containers that meet certain conditions together, i.e., dangerous goods containers
should be segregated from the general storage area for safety of caroges,
outward containers should be kept separate from inward containers for ease of
tracking and access, high-value containers should be stored in highly visible
areas for security reasons, etc. This leads to the layout of the general storage
areas and special areas described above in Section II-B. Within these designated
areas, a series of more specific stacking principles are applied. In fact, the inward
and outward blocks are divided into zones and sections of zones. One purpose of
the zoning exercise is to simplify and reduce the time and cost of container
handling, primarily in the receipt/delivery process. Examples of zoning principles
in the case of inward containers are:
The document process ensures that planners know, ahead of time, how many
containers and of what type will be arriving from inland transport (i.e.,
II-21
F.
Planning and control functions cannot be effectively undertaken without the presence of
an information system that provides comprehensive and up-to-date information. The
control function requires knowledge of:
II-22
The current availability of yard space and its individual zones and sections.
In terms of container yard operations, the information systems must provide the following
components the container records and the yard inventory. The most effective system
will have each component cross-linked with the other for ease of use, analysis and rapid
information retrieval. The container records provide important information for container
yard operations, especially container tracking (see Figure II-6). The required information
is the container ID and the yard slot address, which must be updated any time the
container is handled. The function of the container record is largely one of control. In
comparison, the yard inventory is a planning tool, as it serves to help planners direct
containers to appropriate locations throughout the yard.
There are various configurations of information systems from a completely paper-based
system to a fully computerized system. For example, Figure II-7 illustrates how the
inventory consists of a set of plans. The plans can be paper based or computerized.
Obviously, the paper systems are more cumbersome, inefficient, error-prone and less
useful for planning purposes as timely information is not immediately available.
At the other end of the spectrum, an online computerized ICD MIS yield benefits to
supervisory preparatory activities. These benefits include:
The reduction of paperwork since data is only entered once and then is
automatically accessible in all the required forms (container records, yard
inventory and various summary lists).
Instant availability and accessibility of information at all relevant desks.
Timeliness and ease of data updates (to indicate container arrival, stacking,
movement within the depot, examination, clearance and departure).
The ease of cross-checking data entry.
The reduction of time taken for documentation procedures.
Automatic data analysis, reorganization and presentation for various parties.
The provision of checks to ensure that all required data is available and
prompts to staff if data is insufficient.
Automation of customer billing based on movement and activity records
associated with each container.7
The use of electronic data interchange (EDI) also confers various benefits onto users as
it allows all parties involved in the transport operation to be connected. Benefits accrue
through:
7
8
II-23
The timely arrival of information regarding containers and movements for time
sensitive goods or short-sea services.
II-24
CONTAINER RECORD
Job. No.
Rotation No.
Import/
Export
Stage
Container ID
Size/Type
FCL / LCL
Transport Mode
Weight
IMDG
Transport ID
Seal
Temp
Arrival
Load./
Disch.
Out-of-Guage
Operator
Location
Customs Status
Prev. Loc.
Hold Status
Agent
Start Time
Finish Time
Port of Loading/
Port of Discharge
Stowage Location
Haulier
Time In
Vehicle No.
Time Out
Remarks
II-25
Block B
01
G.
C
B
A
02
C
B
A
03
C
B
A
04
C
B
A
05
C
B
A
01
xxxx 1234567
aaaa 2345678
aaaa 1595536
02
bbbb 6456821
nnnn 4984546
03
yyyy 3450223
cccc 1298503
nnnn 6983922
04
05
rrrr 3527849
eeee 5552785
06
Container yard operations can be arranged into four main activity groups. All these
groupings involve the movement of containers and consequently use of large handling
equipment. Given this characteristic, one major element that underlies all these
activities described below is that of container yard safety. It is important to understand
that practices and procedures described below need to adhere to safety and security
policies adopted by the ICD. The safety topic will be handled separately in a subsequent
chapter where the entire set of ICD operations will be discussed.
1. Inward Container Storage Operations
In order to achieve efficiency standards, it is critical that inward containers be
stacked in the correct storage slot in a timely fashion. Storage allocation for
inward containers can either be predetermined to the exact storage slot, or to a
more general block zone where the final storage slot is determined as the
container is being moved into storage. Both approaches require that the spaces
to be used are ready for receiving the containers.
The physical movement of an inward box to container storage begins when the
container arrives at the ICD by road/rail/barge. The transfer equipment tractortrailer, lift-truck is directed to the either the predetermined slot or zone and the
container is subsequently stacked in the storage slot. In the predetermined case,
the clerk will acknowledge that the container has been stacked into the assigned
spot, while in the second case, the exact yard address will need to be recorded
once the container has been unloaded and placed in the container stack. In this
way, the container record and yard inventory can be updated.
There are various stacking sequences and principles that can be followed in the
stacking process. Ideally, the proposed sequences should be logical and
II-26
II-27
in writing by the control room and that the movement be recorded upon
completion so that the container record and yard inventory can be updated.
4. Interchange Movements
The interchange area is under the control of receipt/delivery operations, however,
the transfer of the container from the container stacks to the interchange area and
from the interchange area to the storage blocks is under container yard
operations. The interchange areas depend directly on the equipment handling
system used and so for lift truck systems, a separate area near the gate and away
from the stacks is used, while in RTG and RMG systems it is possible to use the
truck lanes within the stacks as the interchange areas. It is also possible to have
separate interchange areas for RTG and RMG operations, using tractor-trailer
transfer equipment. This configuration allows the ICD to prohibit access of nondepot vehicle drivers to the storage area where large, heavy handling equipment
is being used.
For outward containers, the interchange process begins when a container is
received by the ICD gate personnel. The container is taken to a specific
interchange position. The yard transfer driver is directed to the interchange
location and is provided with the container information and the assigned storage
address. The container is transferred from the road vehicle to and taken to the
container block and landed in the correct location. The driver then records the
exact storage address.
For inward containers, the interchange process begins when a road vehicle
arrives to pick up a container. The empty vehicle is directed to the specific
interchange position. The equipment driver is directed to the yard address to
collect the right container and bring it to the interchange area. The driver will
confirm the container identification and address upon retrieval. The container is
landed carefully on the road vehicle and the driver records the movement.
H.
II-28
Control of container yard operations should be carried out from a control room or
control centre located away from the equipment movement in the yard.
Preferably, the control centre should allow a clear view of the gate and yard.
Effective supervision of container yard activities depends on three basic
requirements:
a) The communication of clear instructions to equipment drivers, which provide a
precisely planned sequence to ensure that the correct containers are
lifted/moved/delivered/stacked in the correct place at the correct time.
b) Direct acknowledgement by the drivers of the directive, which provides the
control room staff the confirmation that the containers have actually been
handled and confirms their actual location in the yard.
c) A system for accurately recording the existing location of every container
within the ICD boundaries. This system is an essential part of the ICDs MIS
and provides up-to-date information required by planners and management to
program moves and layouts to accommodate incoming and outgoing container
movements from the depot.
Effective control of yard operations is best accomplished by way of direct
communication between the control room and the yard operators. The three basic
means of direct communication are:
a) Radio communication through radio transmitters and receivers, which provides
instant feed back on actual movements occurring in the yard.
b) Radio data transmission by way of computer terminals located in equipment
cabs which are linked to the depots MIS and allows MIS updated as
information is keyed in by control room staff or yard operators.
c) MIS computer controlled systems, which are completely computerized and are
updated on a real time basis.
Indirect communication as represented by a paper-based system is also used
but this system produces a lag in the updating of the yard inventory. This system
also requires on-site yard supervision and lessens the ability of the control room
to make changes and adjustments to any situation that might arise. In the
absence of an MIS, a T-card record system can be used to identify the yard
inventory. This system requires manual updating and a supplementary container
record system usually in the form of a card index, which provides more detailed
information on the container.
2. Personnel Responsibilities and Functions for Control and Supervision
There is a supervisor, based in the control room, in overall charge of the container
yard operations. This supervisor reports directly to the shift manager. The main
functions of the control room supervisor are to maintain the safety and security of
containers while in yard storage and to oversee the transfer of containers between
II-29
various locations within the container yard. Additional duties include direct
supervision of in-terminal containers movements and stacking/unstacking
activities relating to receipt and delivery.
The supervisor is responsible for the running of the container yard operations and
for its integration with the other operations linked to it. The supervisor oversees a
small staff of clerical-grade controllers, who communicate instructions for the
container movements to the drivers and operators of transfer and stacking
equipment. This staff also records the completion of the instructions as
acknowledged by the equipment operators.
In larger ICDs where size and volume warrant, there is usually another supervisor
responsible for supervising activities within the examination areas known as the
inspection gang supervisor. The purview includes such activities as unpacking
and repacking of containers under customs review, in need of repair or
replacement, or those that contain leaking dangerous cargoes. The supervisor
communicates with the control room by telephone and radio. The inspection gang
supervisor oversees the inspection gang, which is responsible for packing and
unpacking of containers.
In ICDs where radio and computer communications are nonexistent, the
supervisor is positioned out in the depot rather than in the control room. In the
case of yard gantry cranes, the control function is likely carried out by tally clerks
located in the ground cabs of the cranes.
3. General Tasks Required of Control and Supervisory Staff
The control room supervisors tasks can be summarized as follows:10
10
II-30
II-31
II-32
importance of monitoring the yard for defects and the use of good work habits.
A second aspect of yard housekeeping is the avoidance of operational
problems, which include misaligned stacks due to bad placement of a
container or stack of containers, an obstruction on the yard surface, or a faulty
surface. Good housekeeping requires that stack misalignment or leaning be
reported and attended to in a timely fashion.
Finally, staff must be strongly encouraged to take responsibility for the good
order and condition of the working areas. Some of the consequences of poor
work habits include the occurrence of oil and grease spills from careless
material and machinery handling; damage to the yard surface from the heavy
landing of containers; wear on surface and tires from cornering too quickly;
and potential danger from dropped litter which may be hit or knocked into the
air by passing vehicles.
i)
Second, the supervisor must ensure that all working documents and records
are promptly passed to the information office and that equipment drivers
record their moves on log sheets and remit them to the engineering workshop
for inclusion in the reporting system.
11
II-33
A.
The vehicle arrives at the terminal entrance where it is given a security check
and directed to the vehicle park.
The driver presents the appropriate documents at the reception office where
they are processed.
The driver takes the vehicle to the gate for receipt formalities to be completed.
The vehicle moves to an interchange within the terminal, where the container
is lifted by terminal equipment and placed in storage in the container yard.
The vehicle returns to the gate where clearance formalities are completed.
The empty vehicle departs via the terminal entrance after security clearance.
1
2
The empty road vehicle arrives at the terminal entrance and is checked there
before being directed to the vehicle park.
The collection documents are processed at the reception office.
The vehicle moves to the gate, for completion of the receipt formalities.
III-1
The driver takes the vehicle to an interchange where the container, retrieved
from storage by terminal equipment, is landed on the trailer.
The vehicle returns to the gate (perhaps via customs), for documentary and
security processing.
The loaded vehicle leaves the terminal after a final security check.
B.
Receipt/Delivery Facilities
The layout of the receipt/delivery facilities will, of course, vary with the shape of the
terminal, access and egress to the terminal and the handling system used by the
terminal. Irrespective of these variations, there are general facilities that exist in order to
carry out receipt/delivery functions. These are described below (See Figure III-1).
1. Terminal Entrance
For security reasons, ICDs generally limit the number of entrances and exits to the
facility to just one for road vehicles. The entrance area will contain separate lanes
for exit and entry of all vehicles including container transport, supply vehicles,
private vehicles and official terminal transport. Some ICDs will provide a separate
entrance for non-container transport in order to keep flows segregated. General
characteristics of the entrance are that it be secure, effectively illuminated and
manned by security personnel at all times. Also, there should be an office or
cabin equipped with telephone or radio communications at the entrance for
security and comfort reasons. In addition, the entrance should be fitted with
security barriers and traffic lights to restrict the movement of vehicles into and out
of the terminal.
2. Vehicle Parking Area
Upon arrival at the depot drivers must report to the reception office to handle
documentary formalities. This being the case, they must leave their vehicles
unattended for a period of time. Thus, the ICD must provide a secure vehicle
parking area inside the terminal entrance. For practical reasons, the vehicle park
should be located close to the administration building. (Due to customs
regulations in most countries this vehicle parking area and administrative
office is next to the mail gate but outside the custom area or main gate to
the ICD)
III-2
III-3
III-4
6. The Gate
The gate is central to the receipt/delivery operation. There are a number of
characteristics that it should possess for effective control of entry/exit from the
ICD. Listed below are some of the more important features.
The gate should be connected to the vehicle parking area by a roadway. This
roadway should be wide enough to allow safe two-way traffic flow. It should
also be long enough to provide some queuing area away (15m) from the gate.
The gate structure should possess a number of truck lanes that are separated
by raised pavements where small cabins for the gate staff are located.
Each cabin should have a set of steps connecting it to an inspection platform
or bridge. This allows gate inspectors to examine the container from the top to
identify any damage.
The entire gate area should be well lit and covered by a roof or canopy for
protection against inclement weather.
Each lane should be equipped with equipment for controlling the movement of
vehicles. This includes barriers and/or traffic lights.
A weighbridge or truck scale should be provided at the gate, either built into
each lane or located just inside the gate for use by all lanes.
The gate should have the ability to vary the number of entry and exit lanes
used throughout the day to accommodate the different demand needs of the
terminal.
Close to the gate, there is often a separate checkpoint for customs officers to
inspect import containers on their way to the gate from the interchange (or some
exports as well). This area will include a small parking area and an office or cabin
for the officers.
7. Special Cargoes Gate
It may be necessary to provide a gate for special cargoes including over-sized
containers or awkward loads, which cannot be accommodated through standard
truck lanes.
8. In-terminal Parking Area
The ICD should have a small vehicle park just inside the gate to hold exiting
vehicles, which are waiting for final security clearance for departure. The parking
area must be located away from active areas (where handling equipment is
active) where it will be safe for the drivers to exit their vehicles.
9. Interchange Area(s)
The interchange areas are used to exchange containers between road vehicles
and terminal equipment, where there is no direct delivery practice and the ICD
uses the inter change practice. The interchange layout depends primarily on
the stacking equipment used. Two arrangements are generally used:
III-5
a) One configuration places the interchanges between the gate and container
yard. Each interchange is a series of clearly marked and numbered parking
bays, separated by raised curbs. This system segregates road and terminal
traffic as much as possible.
b) A second configuration permits road vehicles to drive into the container yard.
The road vehicles are directed to truck lanes alongside the storage blocks at
the yard address where the container is to be landed or collected from.
Drivers must be given clear and simple instructions on the route to the
interchange and on the traffic rules and regulations to be followed.
C.
Receipt/Delivery Documentation
One of the characteristics of the receipt/delivery operation that distinguishes it from the
other ICD operations is that the receipt/delivery procedures primarily revolve around
document handling. This includes such tasks as issuing, handling, checking,
completing, endorsing and reclaiming a series of documents. In fact, the nondocumentary operation (physical moves of vehicles, containers and equipment) is quite
simple and clear-cut. In this respect, it is important to have a familiarity with the various
documents that are required in the receipt/delivery process. The following documents
are the most important for the receipt/delivery function, but there can be several other
forms that are handled in the process of moving a container from consignors to
consignees. It is to be noted that the following documents are only representative and in
fact, many variations of the documents are used. The documents are illustrative of the
type of information that is required for efficient and effective operations that also satisfy
any legal requirements with respect to liability issues.
1. The Train Notification Order or Barge Booking List
This document provides the terminal with an initial list of the outbound containers
that will be loaded from the depot onto the linehaul transport (see Figure III-2). It
contains information regarding the arrival and departure of the carrier, the booking
reference number, the agent, the container identification, length and gross weight,
type and size, and any special instructions regarding the container.
This list gives the terminal planners enough information to make provisional plans
for the receipt and storage of the containers scheduled to a particular journey.
The carrier updates the list as bookings are made.
III-6
Company Name
Train
Notification
Company Header
Service
Order Number
Date
Arrival Time
Departure Time
Agent
Booking
Reference
Size
Container
Weight
Special
Total Containers
Total Weight
Wagons Supplied
III-7
For inland waterway transport, the vessel loading list provides detail to the
terminal of the container ID code, gross weight, type, size, agents name, and the
planned stowage position aboard the craft. This enables the terminal to plan the
loading sequence and schedule resources for the arrival of the barge. For
outbound movements, the equivalent document is called the barge/vessel
discharge list (see Figure III-5).
Figure III-3: The Train Loading List
Service
List Number
Date
Departure Time
Sequence
Size
Container
Number
Weight
Yard
Location
Wagon
Position
Remarks
III-8
Train Report
Service
Date
Train Departed
Documents
Wagon
Number
Position
Container
Number
Size/Type Full/Empty
Gross
Weight
Total Weights
Containers
Wagons
Destination
Booked
By
Booking
Reference
Special Instructions
Total Numbers
Containers
Wagons
III-9
Date
Shift
Supervisor
Seq
Page
Vessel
Crane No.
Stowage Slot
Hatch Row Tier
Total Containers:
Container
Number
20'
40'
Size/
Type
Weight
Yard
Location
Remarks
Total:
III-10
One last section of the record describes the details of the transport mode by which
the container has been delivered (export) from the shipper or collected (import) by
the consignee. For a road vehicle the data includes:5
4
5
III-11
Job. No.
Rotation No.
Import/
Export
Stage
Container ID
Size/Type
FCL / LCL
Transport Mode
Weight
IMDG
Transport ID
Seal
Temp
Arrival
Load./
Disch.
Out-of-Guage
Operator
Location
Customs Status
Prev. Loc.
Hold Status
Agent
Start Time
Finish Time
Port of Loading/
Port of Discharge
Stowage Location
Haulier
Time In
Vehicle No.
Time Out
Remarks
III-12
The shipping note serves several purposes. The most important of these are:7
a) It gives complete information about the contents of the container.
b) The transport operator uses the shipping note to prepare a bill of lading or
waybill for that consignment which is a contract between the operator and the
cargo owner for the carriage of the goods by sea.
c) The ship operator also uses the shipping note to prepare the cargo manifest.
d) It gives authorization for the container to be accepted from the transport driver
into the terminal.
e) It may act as a receipt to be signed by the terminal operator, to acknowledge
that the container has been received in apparent good order and condition by
the terminal.
III-13
III-14
III-15
The proper name and description of the material as set out in the IMDG Code
The type(s) of hazard presented by the goods (IMDG Class number)
The properties of each type of dangerous cargo packed in the container
Details of the packaging and quantities of material
A signed declaration that the information given is complete and accurate.
III-16
III-17
III-18
D.
Receipt Procedures
This section outlines the practical details of the receipt operation for general purpose
containers, empty containers and other special containers.
1. General Purpose Containers
The ICD considers the beginning of the receipt operation to occur once the haulier
arrives at the depot entrance. The steps for receipt are as follows:
At the terminal entrance, the vehicle and drivers documents are checked by
security staff. If all is in order, the driver is directed to the vehicle parking area
and instructed to present the documents to the administrative building.
The driver reports to the agent (if the agent is located at the ICD) where the
agent compares documents with the booking records to make sure that the
correct container and cargo is being shipped. When the documents agree, a
delivery order and EIR are issued to the driver.
The next stop for the driver is the reception office. Here, the clerk checks the
drivers identification and compares the delivery order to the terminals
information system record. Any discrepancies must be cleared at this time,
which may involve the driver returning to the agents office. The container
may or may not be accepted if there are outstanding holds placed on the
container by the transport operator.
The next step is customs clearance. There are three cases. First, the
container could have been already cleared in advance. Second, there could
be a customs hold on the container and so the driver is sent to the customs
office in order to clear up any outstanding issues. Third, customs can refuse
to clear either the documents or the container and will issue a rejection slip.
The driver will have to return to the appropriate party in order to correct any
outstanding issues.
Once customs issues have been resolved and clearance is given to the
container and driver, the reception clerk completes the reception formalities by
issuing the EIR, an entry permit and a routing order (see Figures III-12 and III13). The entry permit allows the driver to pass the gate and the routing order
provides detailed instructions on where and how the driver must go for the
interchange operation. The driver is then asked to wait until called to proceed
to the gate. The clerk may, at this point, inform the control centre that the
container has arrived so that interchange receipt arrangements can be made.
Once the driver is directed to the gate, a number of activities take place. The
driver presents his documents to the gate clerk who, in turn, passes the EIR to
the gate inspector. The gate inspector examines the container and chassis,
door seal and labels and the CSC (safety approval) plate. The inspector notes
any defects on the EIR and informs the driver. The driver is directed to unlock
the securing devices at this time. Finally, the vehicle is weighed and the EIR
is updated.
Next, the clerk updates the information system by recording the receipt of the
container.
The documents are returned to the driver and the vehicle proceeds to the
interchange via the routing determined on the routing order following all safety
rules for traffic set out by the ICD.
III-19
At the interchange, the vehicle is reversed into the assigned bay, the hand
brake is applied and the engine is turned off. The lifting equipment
approaches the vehicle from behind, lifts the container and proceeds to the
storage location assigned to the container.
The vehicle is driven, by the indicated route, back to a vacant exit lane at the
gate. Here, the driver presents the EIR copies, the routing order and the entry
permit. The chassis is inspected once more and any damage is noted and
acknowledged by driver signature. The clerk then notes the time out on the
EIR, signs it, and gives the driver the required copies.
The driver then makes a stop at the depot exit for a final security check and
any exit pass that was issued is collected before the driver is allowed to leave
the ICD.
Finally, the documents are returned to the reception counter and copies of the
relevant documents are sent to the multimodal transport operator or agent.
Figure III-12: The Gate Entry Permit
III-20
III-21
goods record is created by the ICD. When the container arrives at the depot,
one difference in procedure is that the driver presents the dangerous goods
declaration in addition to the standard documents. The clerk very carefully
compares the documents against the ICD records to make certain that the
container contents are exactly as booked. If all is in order, the dangerous
goods declaration is filed for delivery to the transport operator for the journey.
The entry permit, routing order and EIR are given the driver, and the driver
takes the container to the gate as usual. Here, an additional step requires the
inspector to check carefully that the container is displaying the IMDG placards
in the correct spots on the container. At this point, the driver proceeds as
usual to the interchange, however, it can happen that either the transport
operator or gate inspector requests an inspection of the contents. Once the
container has been delivered, the driver returns to the gate and follows the
standard exit procedures.
c) Reefers, Plant materials and Livestock, and Out-of-Gauge Cargoes
The main difference of reception of a refrigerated container is that the
temperature of the contents needs to be checked carefully against the
advance information received about the container and the temperature setting
indicated on the EIR. This requires monitoring by the inspection and
engineering staff.
For containers carrying plant materials and livestock, there may be a need to
ventilate the container or feed and water livestock contained in the box. If so,
instructions must be sent and followed for the proper treatment of the cargoes.
The reception operation sets in motion the required activities to handle these
containers.
Finally, out-of-gauge containers heavy, awkward loads or uncontainerized
cargo need to be dealt with in a different manner. These cargoes may not
be able to pass through the main ICD entrance or gate so special
arrangements may be required. The driver follows the standard reception
procedure but is routed to a special gate at the appropriate point in the
reception sequence. The driver may then be directed to the loading area or to
a special storage area for oversized cargoes and heavy lifts.
E.
Delivery Procedures
This section outlines the practical details of the delivery operation (of inbound container)
for general purpose containers, empty containers and other special containers. There is
a larger need for caution and precision in the handing over of inbound containers than
there is for receiving outbound boxes, since the ICD bears the risk if the container is
turned over to the wrong party. The risk can be substantial as values can be well over
100,000 USD for any one box. Assuming the ICDs boundary fence is secure, the main
site of security risk is the gate and loss of containers can occur at the gate through:9
III-22
Delivery documents being altered (the documents may have been stolen, and
different carriers and drivers names inserted)
The terminals information system being interfered with (by a dishonest
employee inserting false information)
Tampering with door seals (these may have been broken and the goods
removed while in storage, and not noticed until the container arrives at the
gate)
Clerks or security staff being bribed, blackmailed or coerced to allow an
unauthorized driver to collect the container.
To combat loss, staff should ensure that the following conditions should be met before
the release of a container is authorized:10
The receipt/delivery staff must achieve a standard that encompasses the required
vigilance without slowing down the delivery process and causing delays in operations.
1. General Purpose Containers
Unlike the receipt operation, the collection process starts before the haulier arrives
to collect the container and cargo. The steps for collection are as follows:
10
Once the consignee is notified that the container has arrived, he/she presents
the bill of lading to the multimodal transport operator or agent to claim the
consignment. Any outstanding freight charges are paid and a collection order
is issued to the consignee to authorize the ICD to release the box.
Next, the consignee fills in a customs declaration form and submits it with the
appropriate documents to the customs.
It is possible that customs determines an inspection is required at which point
the container is moved from the container yard to the customs examination
area for inspection. Once the container is repacked, it will be moved back to
the yard to await collection. The customs officers will sign the collection order
and the customs declaration once they are satisfied about the cargo and that
all outstanding dues and taxes are settled. At this point, the customs hold on
the box is removed and the depots reception office is notified that the box is
cleared for collection.
Next, the consignee arranges for road transport and the vehicle driver submits
the collection order at the reception office. The clerk checks for document
III-23
III-24
F.
To carry out these duties, the reception supervisor has a team of clerks. The
reception supervisor may also supervise the gate staff the clerks and inspectors
who document and examine the containers as they pass into and out of the
termina.
III-25
III-26
reception staff. However, a consignee or his/her agent may ask the reception
office to enquire of customs on his/her behalf, if clearance seems to have
been delayed for some reason. The reception supervisor will make the
necessary enquiries, primarily in the cause of preventing inbound containers
spending too much time on the terminal.
b) Delivery Control Stage
The reception supervisors duty in this stage is to make sure that operations
are running smoothly and to take care of issues that arise, such as customs
holds on containers. In this way, the clerks are able to continue to process
additional vehicles without causing a delay at the counter. Once the reception
formalities are dealt with, the vehicle is inspected at the gate and responsibility
is transferred to the control room supervisor for the gate and interchange
activities unless the gate is under the purview of the reception supervisor. In
the case of a lost container, however, the reception supervisor may be asked
to check the container record for possible locations.
As mentioned above, the control room supervisor is typically responsible for
monitoring gate procedures, while the reception supervisor oversees the
correct handling and distribution of documents and the MIS.
4. Completion and Shift Handover Procedures
Shift handover in receipt/delivery operations involves four broad categories of
responsibility:
III-27
5. Supervisory Responsibilities
Above, the specific tasks and responsibilities of the supervisors involved in the
receipt/delivery operation have been discussed. There are, in addition, a range of
more general responsibilities in which the supervisors report to the shift manager.
These include:
Resource deployment
Briefing of clerks
Information system
Emergencies
Good housekeeping.
a) Resource Deployment
The reception supervisor is responsible for monitoring resource needs
throughout the shift. While the planning unit usually devises staffing levels
ahead of the actual work period, the supervisor must manage these levels
during the ensuing shift in order to maintain steady flows.
b) Briefing of Clerks
Supervisors must prepare their staff for the upcoming work program. This
includes describing the planned work schedule. In addition, there may be
special tasks planned or changes in procedures, which need to be
communicated to the staff. These briefing requirements call for well informed
and knowledgeable supervisors who are familiar with the groups operations.
c) Information System
The supervisors responsibility with respect to the ICD information system is
multifaceted. The reception office is in charge of setting up container records,
which form the basis of container tracking and planning in the ICD. Also,
since a sizable portion the receipt/delivery operation involves all aspects of
document handling issuing, checking, filing, transmitting, etc. it is essential
that reception supervisors monitor the correct and proper handling of the
necessary documents.
d) Emergencies
The receipt/delivery supervisor is responsible for both emergencies occurring
in their operational area as well as admitting emergency response groups to
III-28
the ICD through the entrance and gate for any emergency occurring anywhere
in the ICD. Therefore, it is essential that supervisors be knowledgeable and
comfortable with emergency procedures. One way to accomplish effective
emergency response is through the use of emergency drills. Supervisors
must also ensure that their area has clear and quick access to emergency
exits and working emergency equipment.
e) Good Housekeeping
Supervisors are also responsible for encouraging and implementing good
housekeeping in the receipt/delivery area. This means keeping the entrance,
vehicle park, gate and interchange areas clear and free from debris such
things as litter and grease spills. It also means employing preventative
measures such as staff training and enforcement of safety rules and
regulations. Finally, supervisors are responsible for making sure that any
damages are repaired and that equipment and areas are in good working
order.
III-29
Functions of a CFS
2. General Activities
a) Outbound Cargoes
The CFS functions relating to outbound cargoes can be described by the
following sequence of activities:2
1
2
IV-1
b) Inbound Cargoes
For inbound cargoes, the equivalent activities are:3
B.
Arranging for the movement of the loaded LCL container from the
container yard import blocks to the CFS, ready for unpacking.
Unpacking of the goods from the container, inspecting and checking
them, sorting and separating them into different consignments, and
completing the relevant documents.
Moving the cargo into covered or open storage, and providing temporary
safe and secure accommodation for it there until it is collected.
Presenting the stored cargo to customs for examination, if required. (This
step will not be required for domestic inbound movements.)
Sweeping, washing or otherwise cleaning the empty container.
Arranging for the empty container to be moved to the empties stacks in
the container yard or elsewhere.
Transferring the cargo from storage, loading it into consignees transport,
and completing the relevant documents.
Layout of Facilities
A CFS located at an ICD will be much larger than a CFS located at a port terminal. A
reason for this is that there is a greater need for storage consolidation and value added
services which can not typically be accommodated at the often congested port facilities.
If the CFS handles international exports and imports, and is separate from the ICD, it will
need to be a bonded area. If the CFS handles purely domestic consignments, then it will
not require a bonded customs area. A typical CFS layout and facilities are shown below
in Figure IV-1.
1. The CFS Entrance and Gatehouse
A CFS entrance and gatehouse can be located in one of two locations. The first
corresponds with the main ICD terminal entrance/gate. Alternately, it is possible
to locate the entrance/gate at the most convenient point of access to the road
network with sufficient space to allow vehicles to turn into and out of the CFS.
This configuration is shown in the layout below. The entrance is staffed with
security personnel to control access to the CFS. The entrance should contain a
gatehouse or cabin for security and should have telephone or radio
communication capability.
3
IV-2
1
2
4
6
IV-3
It provides storage space for various types of cargo: for packages too large to
be stored in the shed, for those that are difficult to handle without special
equipment, for some dangerous cargoes and for bulk and dirty cargoes. The
areas are marked out and labelled clearly so that records can be kept of
where each consignment of cargo is being stored.
In a convenient part of this area there may be a fixed ramp, to allow lift-trucks
and other equipment to pack the cargoes into, or unpack them from,
containers on trailers or chassis. The ramp also permits cars or other wheeled
vehicles to be driven into containers for loading aboard ship in this protected
form, and to be unloaded from import containers.
The open yard also has some space set aside for the temporary storage of
containers empty boxes waiting to be packed or to be returned to the
terminals empties stacks, and possibly full containers awaiting unpacking or
transfer to the export stacks.
There may also be space for parking trailers used to transfer containers
between the container yard and the CFS, and for the loading of out-of-gauge
cargoes onto (and unloading them from) platforms and flatracks; this terminal
service is often provided by the CFS.
IV-4
In one or more locations in the open yard are marked-out areas or bays where
containers are landed for packing or unpacking, either from and to the shed or,
more usually, from and to the open storage areas.
Finally, an area may be set aside for container cleaning and minor repairs,
with washbays and appropriate equipment.
There are two more requirements for the open yard area the whole yard surface
must be flat and even to ensure safe movement of equipment and the area must
be well drained to prevent damage to stored goods.
6. The Storage Shed
The storage shed is the predominant CFS facility. Cargoes are temporarily
warehoused here while they wait for onward transport. The roof is cantilevered
thereby avoiding the need for many pillars which impede the storage area
beneath it. The roof overhangs the sides and possibly the ends. This serves to
provide protection for workers and cargo against weather in transfer operations.
There are various alignments for the floor of the shed. It can be level with the
surrounding surface, raised above the paved area to trailer height, etc.
A striking feature is the large number of loading/unloading bays situated along the
two long sides of the transit shed. This provision permits the servicing of many
vehicles simultaneously. Each bay is numbered clearly and bays may be
provided along one end of the shed to accommodate any rail or berth unloading.
Inside the shed, the majority of the floor area is dedicated to cargo storage.
Storage blocks are indicated by painted lines and numbered or lettered markings
on the floor surface. The particular layout varies from shed to shed and depends
on the equipment used and the internal structure of the shed (pillars, etc.). The
common element is that the dimensions of each block tend to be related directly to
the dimensions of a standard pallet 1000 mm x 1200 mm. The blocks are
separated by aisleways and a main aisleway runs the length of the shed, splitting
each block in half. Ideally, the traffic flow (as indicated by arrows painted on the
surface) is set to one-way circular routes.
Operationally, shed sections may be allocated to particular activities loading of
inbound cargoes, unloading of outbound cargoes, unpacking of inbound cargoes,
packing of outbound cargoes, etc. However, the system is flexible as the doors
can be assigned and re-assigned based on demand. There may also be specific
areas of the shed allocated for: the storage of dangerous cargoes, bonded and
secure locker for high value goods, storage of damaged packages or inadequately
packaged cargo, storage of goods requiring customs examination.
Safety features required by the shed include: adequate lighting, clearly marked
pedestrian walkways throughout the storage area, guard curbs and rails to protect
vulnerable services and structures, a good water supply and effective drainage.
IV-5
7. Equipment Requirements
Each CFS operation may vary in the type of equipment used, but generally, the
following equipment is required for CFS activities:
C.
IV-6
The identification code (ID) of the container it was unpacked from or packed
into a sequence of four letters followed by seven digits, uniquely identifying
the container and displayed on its sides, ends and roof
The number of the door seal of that container
The name of the transport company delivering or collecting the consignment
The registration or license number of the hauliers vehicle
The date of departure of the consignment from the CFS, by packing into a
container or loading into a vehicle
The name of the shipper or his/her mark a set of letters, numbers and/or
symbols identifying the shipper
A brief description of the cargo
The number of packages, their total weight (in tonnes or kgs) and volume (in
cubic metres)
Relevant remarks about cargo condition on receipt, special storage or
packing instructions.
Bill of Lading
Number
Storage
Location
Shipper/
Consignee
Vessel
(if applicable)
Voyage
Number
Date Received/
Unpacked
Customs
Status
CFS
Status
Container
Number
Seal
Number
Delivered/
Collected By
Marks
Reg.
Number
Description
Quantity
Date Packed/
Collected
Weight
Volume
Remarks
b) Storage Inventory
Another important element of the MIS system is the storage inventory, which
IV-7
details all the consignments and locations currently stored in the shed and
yard (see Figure IV-3). This information is used to create a floor plan of the
shed and open storage area, which identifies vacant and occupied areas. The
floor plan is then used by planners to arrange storage locations for incoming
cargoes.
Figure IV-3: The Storage Inventory
IV-8
IV-9
IV-10
D.
There are a number of steps that are involved in the handling of inbound cargoes.
These include the following steps.
IV-11
Figure IV-5: The Request to Unpack and the Container Packing List
Request to Unpack
Request Number
To:
Container No.
Vessel
Size/Type
Voyage No.
Seal Number
Container
Number
Seal Number
Vessel
(if applicable)
Full/Part
Remarks
Item
Shipper/
Mark
Discharge Loc.
Qty
Pkge
Type
Description
of goods
Weight
kg
Volume
3
m
Remarks
Total net wt
Tare wt
Gross wt
Issued By
Date
Time
Date of packing
Signed
IV-12
Figure IV-6: The CFS Work Order and the CFS Tally List
Container No./
Vehicle Registration No.
JOB TYPE
Consignment(s)
Issued By
Bay/door
Pack Container
Unpack Container
Issued To
Load to Vehicle
Shift from
to
Load Vehicle
Unpack Container
Unload Vehicle
Vessel
Port
Voyage No.
Cont. Size/Type
Container No./
Vehicle Reg. No.
To
Item
Driver(s)
Tally Clerk
Equipment
Attachments
Gear
Cont.
No.
Shipper/ No. of
Mark
Pkgs.
Seal No.
Description of
goods
Weight
kg
Vol
m3
Storage
Location
Pile
Tag
Tally
Special Instructions:
Date Completed
Time Completed
Supervisor's Signature
Issued To
Date
Issued By
Signature
IV-13
Once the container is landed safely at the appropriate unloading bay, the foreman
checks the container for signs of damage and the door seal is inspected to ensure
a match and that no tampering has been attempted.
Finally, the door seal is removed and the doors of the container are opened. This
step must be carried out carefully to prevent injury to personnel and/or damage to
cargo that may have worked loose. Also, ventilation may be required for
containers shipped under fumigation or containing solid carbon dioxide.
Once the doors are open, the bracing materials are removed, and if necessary,
the customs officer makes an initial content inspection. The foreman also notes
any signs of damage or defects. In the case of damage, the multimodal transport
operator is notified and unpacking may be held up until a cargo surveyor can be
present to survey and check the packages as they are discharged. When the
container is ready to be unloaded, the suitable ramp or bridge is affixed to the
container for equipment access to the box for unpacking.
3. Unpacking and Storage of Cargo Packages in the CFS
The unpacking method must be systematic to avoid any errors. Each item is lifted
from the container and the tally clerk checks it carefully for quantity and condition.
The tally list is ticked to indicate removal of the package or group of packages in
that item. Also, any package defects, shortfalls, or discrepancies are noted on the
tally list. The tally clerk also sorts the packages into consignments. Once a
consignment has been fully collected, the packages are taken to the assigned
storage locations and noted on the tally list. Any damaged packages are taken to
a damaged cargo locker for security and separate treatment. Once the
consignment is stored, the clerk identifies it by attaching a handwritten label
known as a pile tag to ensure identification of the consignment. The pile tag
number is added to the tally list as an additional identification marker.
Once the container has been unpacked, the tally clerk confirms the information on
the tally list is correct, then signs the list and passes it to the foreman. The
foreman organizes the cleanup operation including the sweeping out of the
container, the clearing up of the unpacking area and the return of the equipment,
gear and materials to their storage positions. Once the cleanup is completed, the
foreman then closes the container door and signs the work order to indicate job
completion. The documents are all returned to the office and arrangements for
the removal of the empty container are initiated. The office staff then updates the
consignment records and storage plan with the storage locations. The office staff
also prepares an outturn report, to be sent to the multimodal transport operator,
containing such details as the bill of lading number, the shippers name or mark, a
description of goods, the number of packages that should have been unpacked
and the actual number, and any relevant remarks (see FigureIV-7).
Special cargoes are also handled by the CFS with appropriate measures high
value cargoes are taken to security lockers; bulky, awkward or dirty goods are
stored in the open area storage; dangerous cargoes are segregated and handled
according to specifications; and refrigerated cargoes are stored in a cold store
and the temperature recorded at the various points of operation.
IV-14
Container
Discharge Date
Voyage No.
Seal No.
Unpacking Date
Item
Bill of
Lading No.
Shipper's
Marks
Description of Goods
Packages per
Manifest
Packages
Discharged
Remarks
That the release of each consignment is confirmed only to the rightful cargo
owner.
That release occurs only once all freight, terminal and CFS charges have
been paid.
That release occurs only once all customs taxes and duties have been paid
and customs clearance has been given.
IV-15
That cargoes do not remain in storage for excessive periods of time, i.e., that
they are collected as quickly as possible.
There are a number of steps that need to be taken outside the CFS to arrange
delivery. The multimodal transport operator needs to contact the consignee who
in turn must process the necessary documents and complete administrative
formalities for cargo release such as payment for goods, transport, handling
charges, taxes and duties; and filing of necessary import and customs documents
for clearance. Customs officers may need to examine the goods and the CFS is
then requested to move the cargo to an examination area. Once these formalities
have been completed, the holds on the goods are cleared and the multimodal
transport operator issues a collection order to the consignee. This document is
then presented to the CFS as authorization of collection. Once the consignee
receives the collection order, transport is arranged (see Figure IV-8). The
physical sequence of events for cargo collection from the CFS is as follows:6
The haulier contacts the CFS to arrange a time for collection if a vehicle
appointment scheme is in place.
On arrival at the gate, the road vehicle passes through a security check and
the driver is instructed to park and report to CFS reception. The collection
order is presented, as is driver identification.
The clerk then issues a document called a shed instruction or internal delivery
order which provides the details of the collection request and routing
instructions the haulage company and vehicle, the date and time of
collection, the consignment details, the loading bay, the drivers name, and
authorization spaces for signatures (see Figure IV-9).
Next, the clerk informs the supervisor that the vehicle has arrived and an
appropriate work order is prepared and issued to a gang foreman and a tally
list is prepared and issued to the tally clerk.
The gang and tally clerk arrive at the storage location and the tally clerk
confirms the consignment details.
The vehicle arrives at the loading bay and is placed into position with vehicle
brakes on and doors opened. The ramp or bridge plate is placed in position
and the driver hands over the shed instruction as authorization for collection.
The packages are then moved from storage to the loading area.
Any defects or damage are recorded on the shed instruction and tally list.
The goods are packed securely into the vehicle under direction of the driver.
IV-16
Collection Order
Order No.
Date of Issue
Item
Description of Goods
Container No.
Arrival Date
Vessel
Voyage No.
Delivery Date
Haulier
Delivery Address:
Veh. Reg.
No. of
Packages
Package
Type
Authorization
Special Instructions
Issued By
Once loading has been completed, the foreman checks that the driver is
satisfied that the cargo packages have been correctly, safely and securely
loaded and the vehicles doors are closed. The truck driver and foreman sign
the shed instruction to acknowledge the receipt of the goods by the driver who
keeps one copy to serve as a gate pass. The CFS keeps the other copy.
The driver exits through the final security check at the gate, while the loading
gang clears up the tools, material and any debris from the loading bay, and
the foreman returns the documents to the CFS office.
Finally, the clerk updates the MIS consignment record to note the number of
the collecting vehicle and any other data needed for record, accounting and
performance measuring purposes. The final step is the amendment of the
storage inventory.
IV-17
Shed Instruction
Instruction No.
Collect/Deliver
Date
Haulier
Time In
Vehicle Reg.
Consignment
Door/Bay
Time Out
Description of Goods
Pkg
Type
No. of
Pkgs
Storage
Slot(s)
Remarks
Authorization
Driver's Name
Signature
Foreman
E.
There are a number of steps that are involved in the handling of outbound cargoes.
These include the following steps.
IV-18
IV-19
Date
Booking
No.
Dest Nat.
On
Shipper's/
Mark
Weight kg Volume m3
Commodity
Remarks
Container
No.
Type
Item
Booking Shipper's/
No.
Mark
Commodity
Qty
Pkg.
Type
Weight
kg
Volume
3
m
Remarks
IV-20
IV-21
During packing, the tally clerk ticks off the tally list and collects the pile tags off of
each item as it is placed into the container. To ensure a tight and secure stow,
securing devices and dunnage are fitted during packing. Once packing is finished
a series of events occurs: the ramp is removed, the face of the stack is secured, a
final check of the cargo is made by the foreman, and the door is then closed. A
customs officer typically arrives just before the doors are secured to apply the seal
to the door. Appropriate IMDG labels are fixed to the outside of the container
when dangerous goods are present in the container.
Finally, the packing gang clears the packing area to make ready for the next
packing operation, the tally clerk records the seal number on the tally list, signs
the list and passes it to the foreman. The work order is signed by the foreman
who then returns the documents to the office to be updated in the MIS.
Special packing arrangements are required for the special cargoes. In the case of
refrigerated cargoes:7
IV-22
After packing is complete, the CFS supervisor must ensure that the
appropriate dangerous goods labels are affixed to the outside of the container
in the correct locations.
F.
It is important to have CFS operations carried out quickly and accurately since poor
operating practices can result in problems of access to consignments, delays in
identifying cargo, slow handling rates, storage congestion and damage to goods. Below
are four areas where good operating practices can be instituted with positive results on
operations.
1. General Rules for Storage and Stacking
As has been discussed in the ICD section, there is a limit to the efficiency of
stacking heights. In the CFS, high stacking can lead to various problems. One
such problem is that high stacking would most likely mean the mixing of
consignments since consignments in LCL containers tend to be small. Sorting
would be required, slowing down operations. Another problem comes in the area
of packaging. It may not be sufficiently strong to handle high stacking and
damage to goods could result. A related problem is that incompatible cargoes
may be stacked together, causing damage. Finally, a consignment may contain
different types of packages, which cannot be stacked due to size and shape.
Therefore, planning storage becomes a compromise between the desire for a
compact stack and the needs for accessibility and safety of cargoes. To this end,
rules have been devised to address stacking height, segregation and operational
requirements.
a) Stacking Height
The rules for stacking height are as follows:10
10
IV-23
Stack only as high as is set out in the CFS operating rules for each type of
cargo and packaging handled, e.g., pallets no more than three high.
Do NOT stack higher than the strength of the packaging permits; cartons
clearly should not be stacked as high as wooden boxes.
Follow the shippers stacking instructions exactly; they are normally shown
on the outside of the package, e.g., stack to four high.
Use racking systems to maximize stacking height, wherever they are
available; such systems to a large extent remove the limitations of
packaging.
Never make stacks of poorly packaged cargo, fragile goods or packages
that have already been damaged; spread them directly on the ground or
on top of a tier of robust cargo.
Place numerous small, loose items in stackable bins or similar containers
while in storage; this makes better use of space, makes the items easier to
handle and reduces the risk of mislaying them.
For safety, avoid high stacking at the corners of the storage blocks;
accidental contact by a passing lift-truck could dislodge the stack and the
top tier could fall.
b) Segregation
Another important point to remember in storing goods is the separation of
incompatible cargoes. Rules for segregation include:11
c) Operational Requirements
Other operational rules for safe stacking are:12
11
12
IV-24
2. Palletization
The most efficient package size and shape for handling in the CFS is one that
maximizes the lifting capacity of the CFS forklift truck. In order to accommodate
consignments made up of numerous small packages, it is possible to gather the
packages into a unit load on pallets. The benefits of palletization are:13
13
It reduces the amount of handling required as the packages pass through the
CFS.
It speeds up the processes of loading and discharging containers and inland
transport vehicles.
It enables handling equipment to be used, instead of manual methods.
It allows cargo to be safely stacked to a greater height without the risk of the
stack falling over; normally (providing the packaging can stand it) stacks of up
to three pallets high are permitted, so making better use of storage space.
It makes tallying easier; if 60 packages are assembled on one pallet, the tally
clerk counts and checks off all 60 in one action.
The goods are better protected, particularly if they are firmly strapped or
shrink-wrapped together.
IV-25
Because the goods are lifted entirely by equipment, the physical effort
required of CFS employees is much reduced.
The risk of damage to the packages is decreased (because they do not need
to be handled individually).
There is less opportunity for pilferage (especially if the pallet-load is shrinkwrapped).
The creation of a symmetrical and well-shaped unit makes it easier to
separate consignments in storage.
Record-keeping while cargoes are in storage is simpler and quicker when
consignments are tallied in terms of pallets, rather than separate packages:
cargoes can be laid out neatly in pallet-sized units, and are recorded as
numbers of pallets.
There are also rules in place for handling palletized cargoes so as to avoid risking
damage to cargo. They are:14
Use the right handling equipment and attachments generally standard forks
on a forklift truck or pallet-truck. Large pallets or non-standard ones may need
long forks or adjustable forks to ensure that the pallets are lifted safely and
securely.
Stack to safe heights only; three-high is a good average height, and four-high
stacking is normally the maximum, where the packaging can bear the weight.
Stack pallets only on a firm, level base to prevent the stack tipping over.
Use racking systems; the maximum stacking height is then only limited by the
reach of the handling equipment. However, be careful to place the pallets
fully onto the racks, making sure they do not project over the aisleway.
If goods are to be assembled on a CFS pallet, check that the pallet is in safe
and good condition before using it.
Load the pallet to a pattern that provides maximum load stability, distributing
the weight evenly over the pallet and not exceeding its safe weight capacity.
Generally, the height of the package stack on the pallet should be no greater
than 1.5 times the longest dimension of the pallet base, e.g., for a 1200mm
1000mm pallet, the packages should be packed no higher than 1.8m above
the base.
3. Manual Handling
In the event that packing, loading and stacking needs to be done by hand, a
number of rules need to be followed:15
14
15
The individual packages (boxes, crates, cartons, bags etc) should be stacked
in a pattern that ensures a safe and stable stack. In many cases, an
interlocking or bonded pattern is best, with packages in successive layers
alternating with the (small) gaps in the layer below. However, cartons of soft
goods or those only partly filled must be stacked in line, to avoid collapse of
the sides of the cartons.
IV-26
Some cargo stacks require spaces to be left between the packages, for
ventilation.
Do not attempt to stack packages higher than the safe maximum for manual
lifting normally shoulder height. If higher stacking is necessary, do it by
stepping the cargo, creating a platform from which to stack the next tier, but
make sure that the packages can stand your weight, and place plywood or
similar dunnage on top of a tier of packages before standing on them.
When lifting packages, follow the rules for correct and safe lifting: to grasp the
package, keep your back straight and bend at the knees, not at the waist, then
grip the package securely with both hands and straighten up at the knees; turn
at the waist and place the package gently onto the stack, without stretching.
Handle every package carefully, whether it is marked fragile or not; do not
drop or throw it.
Wear protective gloves and shoes when handling any type of package, and
use masks and goggles when handling powders or liquids.
4. Equipment Handling
Rules are in place for handling the various types of powered equipment used in
the CFS including powered pallet-trucks, forklift trucks and tractor-trailers. The
various rules are presented below.
a) Powered Pallet-Trucks16
They should be used on smooth, even surfaces, with only slight slopes;
they must not be driven or bumped over obstacles to enter and leave
containers and vehicles over door sills, bridge plates and ramps must be
used.
Never exceed the specified safe working load (SWL) of the truck (5001000kg).
The forks must be inserted fully under the load, so that the load rests
against the heel of the fork; when lifting a pallet, the tips of the forks must
reach at least two-thirds of the way into the pallet.
Make sure the load is secure and well-balanced before lifting it.
Before moving off, raise the forks so that the bottom of the load is clear of
the ground ideally, about 15-20cm above the surface.
Apply the power slowly when moving off: squeeze the accelerator trigger
or press the pedal gently at first, to avoid jerking and possibly dislodging
the load.
Never make the first movement into a vehicle or container until the
foreman has checked that it is securely and safely positioned, and has
given clearance to start.
b) Forklift Trucks17
16
17
IV-27
Never attempt to lift a load heavier than the rated capacity of the truck,
which is displayed on a plate somewhere on the equipment; if a heavier
package has to be lifted, the supervisor will call up a more powerful
machine. On no account should you try to share the weight of the load
with a second machine.
When lifting a load, make sure the forks are fully inserted (they should
extend at least two-thirds of the way through a pallet, for example; when
lifting a long load, you may need to attach fork extensions) and that the
load is well balanced on the forks; do not attempt to lift a leaning or
unstable load.
Never try to lift a load with just one fork, even to manoeuvre the load into
position, and do not use the forks to push another machine.
Always use the most appropriate attachment for the package being
moved: drum clamps and grippers, bale clamps, coil booms etc should be
available.
Before moving off, lift the load to the travelling position, about 15-20cm
above the surface but never travel with the load held high.
Make sure that you have a clear view ahead when moving; if the load is
tall and obstructs your view, turn the truck around and drive in reverse.
When driving with a load along a slope, keep the load facing up the slope,
i.e., drive in reverse when going down a slope, but load-first when
travelling up an incline. When driving without a load, however, always
move forks-first.
Before driving for the first time over a particular ramp or bridge-plate, or
into a lift, check that it is strong enough to take the weight of the loaded
truck; the SWL will be plated somewhere on the device. Remember to
add the weight of the truck to that of the load. If you are driving a truck
that weighs 2 tonnes over a ramp rated at 3 tonnes, the heaviest load that
you can carry is one tonne.
Follow all traffic rules, e.g., never take bends at speed, never brake
sharply or unnecessarily or otherwise drive dangerously. Take particular
care over wet, slippery or uneven surfaces.
Always keep a sharp lookout for pedestrians or other moving vehicles,
especially when turning corners, when passing through doors and when
approaching junctions, concealed entrances or obstacles; use all warning
devices (horn, flashing lights etc) when moving.
When leaving the machine unattended, apply the parking brakes, lower
and tilt forward the forks, switch off the power and lock the operating
controls. If the vehicle is stopped on a slope, place chocks against the
wheels.
c) Tractor-Trailers18
18
As for all powered vehicles, all the CFS traffic rules must be strictly
observed.
Keep to sensible speeds, appropriate to conditions, and reduce speeds
when carrying loads.
IV-28
G.
CFS supervision is particularly challenging due to the wide variety of activities that are
simultaneously occurring in a relatively small area. Some of these activities include:
unloading export or outbound cargoes from road vehicles and placing them into storage;
collecting import or inbound cargoes from storage and loading them onto road vehicles;
packing containers with export or outbound consignments; unpacking import or inbound
consignments from containers; repacking of damaged goods; moving cargoes to
customs or other examination areas; securing awkward and large loads to platforms;
and moving transfer equipment between the container yard and CFS.
There are firm deadlines that the CFS must adhere to, including train/barge departure
times, road vehicle arrivals/departures in an appointment scheme etc. As a result, CFS
activities must be performed quickly, safely and securely. This requires effective and
efficient planning and control by supervisors.
1. CFS Personnel and Responsibilities
As mentioned above, the supervision of CFS operations is a demanding and
important task. The areas under the control of the supervisors include
documentation, planning, control and performance of loading, unloading, packing
and unpacking operations, cargo safety and security, and labour health and
safety.
As there is a large variation in the organization and operation of different CFS
facilities, is it useful to identify an example CFS. The illustrative CFS is of
medium size and located within an ICD, but with its own gate, reception, security
and management. The CFS runs two shifts per day and handles the equivalent of
about 200,000 tonnes of cargo handled per year. The operation is controlled
through a system of pro-forma documents, with partial computerization of recordkeeping and planning.
As the organizational chart (Figure IV-12) shows, there is one manager in overall
charge of operations. This manager oversees the entire CFS operation but
IV-29
IV-30
IV-31
19
IV-32
IV-33
holds are lifted the consignee is notified that the cargo is ready for collection.
The administrative supervisor is responsible for following up with cargo
owners slow to collect their cargo. It is an important task as the average dwell
time of cargo has a direct and very significant influence on the storage
capacity of the CFS.
Subsequently, a vehicle arrives to collect the cargoes. The driver presents a
collection order and any discrepancies between it and the MIS will be handed
over to the administrative supervisor to handle. This may involve contacting
the multimodal transport operator for clarification. When everything is cleared,
a loading bay is assigned and the operations supervisor is notified that the
vehicle has arrived and of the loading position allocated. The operations
supervisor issues a work order and tally list to a foreman. Once the loading
operation is finished, the foreman returns the documents to the operations
supervisor who has the clerks update the MIS.
c) Special Cargoes Handling
For special cargoes, there are a number of supervisory responsibilities over
an above those listed above.
Refrigerated cargoes must be processed into and out of storage as quickly as
possible, to avoid any deterioration in the temperature and cargo. The main
additional supervisory task is to ensure that at each stage of the process, the
temperature is checked and recorded for future reference. The supervisory
staff must oversee that staff exactly abide by shippers instructions as to the
safe range of cargo temperature.
The handling of high-value cargoes must also be carried out rapidly, and
under strict supervision since insurance claims for loss of high-value cargoes
are extremely expensive. In addition, any claims may lead to increased
insurance premiums for the CFS.
Dangerous goods present hazards in two ways. The first is from their
individual properties (flammability, toxicity and so on) and the second is in
combination effects with other cargoes, both dangerous and non-dangerous.
These dangers impose several specific supervisory responsibilities: planning
responsibility, reception responsibility, handling responsibility and operator
safety. The supervisors must ensure that every step of the operation from
planning to operator safety is done according to the regulations specified for
dangerous goods.
There are particular supervisory and control procedures relating to those
cargoes that require outside storage bulky, awkward or dirty cargoes. With
respect to these cargoes, the operations supervisor needs to make sure that
operational staff is allocated appropriate protective clothing (including masks
or respirators, goggles and gloves) that staff uses them. Foremen and
supervisors have the additional responsibility of ensuring that cargoes stored
in the open are properly protected from the weather.
Oversized, awkwardly shaped and especially heavy loads also require special
IV-34
Managing operations
Ensuring adherence to operating rules and procedures
Attending to shippers special requirements
Encouraging good housekeeping
Maintaining safety
Record keeping.
a) Managing Operations
Much of the supervisors daily responsibility involves a series of routine
activities. The first of these duties includes taking over a shift, where the
incoming supervisor reviews the work in progress and that which is to follow,
by consulting the MIS and the current work schedule.
Another duty is to brief the team on the upcoming work program and to ensure
a smooth transition. Next, the supervisor must monitor progress to keep the
work moving to the schedule. During the shift, the supervisor also has the
responsibility to respond to any problems that arise. Finally the supervisor has
the responsibility for handing over to the next shift. This requires the filling out
20
IV-35
Record Keeping
In addition to the record keeping responsibilities already discussed, the
administrative supervisor has additional record-keeping responsibilities.
These include maintaining the MIS by creating and updating consignment
records and keeping the storage inventory up to date; and keeping
performance measures in order to support improvements in CFS performance.
IV-36
A.
An ICD is a business like any other and as such, there are many reasons why it needs to
measure its performance. One reason is to determine how effectively the business is
operating, i.e., how many items it makes each week or how many containers it handles
in a given period. Another reason is that an ICD needs to know how efficiently it is
operating, i.e., what resources are needed to carry out operations, how much service
can be provided per unit of input, how much it costs to produce each item or provide
each service. Also, it needs to know how its current operation compares with historical
performance. In addition, a business needs to set performance goals and must be able
to measure its performance in order to compare it with those targets as well as
comparing it to its competitors. Also, measures of performance provide a base for
setting future targets. Finally, performance measures regarding service quality are a
method of promoting and advertising an ICDs products and services to new clients as
well as maintaining existing clients.
The development and calculation of performance measures are only the first steps by
the business in the process of addressing the issues stated above. The performance
measures need to be analyzed, discussed and problem areas identified and acted upon.
This is accomplished through the performance review. The process involves the
following steps:
B.
Data gathering
Performance measure calculation
Current and historical measurement analysis and evaluation
Meetings and discussions of performance measurements and subsequent
follow up of noted areas.
The performance review process involves a sequence of related steps, each of which
fulfills a variety of purposes both individually and taken together with other steps. There
are three broad ranges of reviews described below.
1. Operational Reviews
The main characteristics of operational reviews are their frequency and the shortterm nature of the performance measures. Under this category of reviews there
are four main levels:
a) The most disaggregate level of review is known as the shift review where
operations and shift managers, with their supervisory staff, deliberate on the
data collected during that shift, which may lead to immediate action, including
V-1
To check that the terminals resources and facilities are adequate for the
vessel and cargo traffic experienced and predicted.
To monitor the utilization of those same resources.
To review administrative and communication systems in order to eliminate
delays at the gate, to improve radio control systems, etc.
To monitor and, if necessary, adjust staffing levels.
To plan future terminal development, including the provision of increased
storage area, expanded gate and reception facilities, and the procurement of
new equipment.
Performance reviews at all levels are an integral part of ICD management. They provide
the information required to assess, target and diagnose performance issues. The overall
effectiveness of the reviews requires the commitment and participation of all personnel
involved in the process, from the data entry clerks to the analysts to the supervisors and
managers.
V-2
C.
Once the need for measuring performance is accepted, important questions arise: What
needs to be measured? How can it be measured? and How can the measure be
expressed in an instructive, beneficial and reliable way. Since there are many
operations involved in running an ICD, there is no one sole measure that can express
the range of operating performance of the depot and so various measures are needed.
A further complication is that there is little agreement on standard performance
measures. However, a general framework of measures can be devised. This includes:
Production indicators
Productivity indicators
Utilization indicators
Service indicators.
V-3
As shown in Figure V-1, the successful collection, calculation and use of performance
measures requires the terminal to devise a simple, reliable system to:2
Collect and accurately record the appropriate data for the specific measures.
Report the collected data reliably and promptly.
Analyze the measured data.
Distribute the results of the various analyses.
Act on the results to improve performance.
V-4
V-5
V-6
average productivity per machine of the fleet of that type of machine all the
terminals RTGs, or all the lift trucks, etc. The values are always expressed in
terms of a working hour even if the data collected was for a shift, week or
month. It is also useful to qualify the measure with an indication of the period
over which the data was collected, for example, an average of 18 container
moves per hour per RTG during the first week of March.
A significant choice to be made when calculating equipment productivity is the
definition of working hour. The choices include: the total time available during
the period of interest; the total allocated machine hours during a given period
(the number of hours the machine was requested by the operations
department); or the total actual working time (not including non-operational or
idle times) as recorded by an hour-meter fitted to the machine.
When comparing equipment productivity values, it is important to note that
machine productivity depends on: the activity undertaken by the machine; the
container status; and the demand for that type of machine.
e) Labour Productivity
Labour productivity measures link ICD output (container volumes, etc.) to
some unit of labour. The units are container moves or some other measure of
output per man-hour per period. As with the equipment productivity
measures, a choice regarding what is considered the working hour must be
made. In addition, a choice regarding which personnel to include in the
calculation is also required. Sample measures are listed below.
f)
Cost-Effectiveness Measures
These measures add the element of cost into the productivity indicators. An
often looked at measure of ICD efficiency is the cost of handling container
traffic or throughput for a given period. The information source for this data is
the terminals cost accounting system. The uses of these measures are in
assessing the cost-effectiveness of the ICDs operation and also in setting
tariffs. A chief decision variable in deriving a cost-effectiveness measurement
is what to include in the total costs of handling category. It often includes:3
V-7
3. Utilization Indicators
An important element in any measure of performance is how intensively the
production resources are used. This refers to the resources utilization rate. In
general, utilization rates indicate the ratio of actual use to the maximum possible
use of a resource over a period of time. The most common utilization indicators
are:
Storage utilization
CFS storage utilization
Gate utilization
Equipment utilization
V-8
demonstrates how close current traffic is to the design capacity of the gate,
indicating what the likelihood of delays might be. It is also a useful tool in
planning for the appropriate numbers of lanes to be available at various times
during the day if the data is collected over an extended period of time to
represent peaks and troughs that occur throughout the day.
d) Equipment Utilization
Equipment utilization is a particularly significant performance measure given
the terminals investment in costly cargo-handling equipment. The utilization
of any piece of equipment is defined as the ratio between the time it was
actually used and the maximum time that it could have been used in that
period. As is the case for equipment productivity measures, the important
decision comes in defining actual machine hours and possible machine hours.
Some terminals used allocated machine hours as the figure for actual hours
used, however, a preferred figure would be the recorded machine hours. With
respect to possible machine hours, some terminals use the maximum hours
possible, i.e., 168 possible in a week (7 x 24), while others only include the
normal shift times no overtime or extra shift working. A more useful way of
calculating equipment utilization is to use the total number of hours in that
period that the ICD was operating and in which the equipment might have
been requisitioned.
Values can be calculated for a specific machine or for the entire group of like
machines all RTGs, all lift trucks, etc. Equipment utilization data for a class
of equipment can be useful in indicating whether or not there is an inbalance
between the amount of equipment on hand and the needed amount. A low
average utilization value might point to excessive equipment, while a high
average utilization may indicate a shortage of equipment
4. Service Quality Indicators
The final group of performance indicators is used to measure the quality of service
provided to the ICDs clients. These service indicators are ways for the business
to determine how the customer views the organizations performance. A variety of
services measures can be used by the depot to discover how satisfied its
customers are with the service provided and what quality of service is being
offered to them. Some external service quality measures include: road vehicle
turnaround time, rail service measures and operational dwell time.
Internal service indicators can also be calculated, which measure the quality of
service given by various ICD departments and divisions to their own internal
clients such as engineering departments to the operations departments. Some
internal service quality measures are: equipment downtime, equipment availability
and equipment demand availability.
a) Road Vehicle Turnaround Time
The most relevant service indicator for such clients as shippers, receivers and
road transport operators, is how quickly the depot can receive outbound
V-9
The two most common service measures used are: total vehicle turnaround
time and vehicle service time. Total vehicle turnaround time is the time
between the vehicles arrival at the ICD entrance and its departure from the
ICDs exit. Vehicle service time is the interval between the vehicles arrival at
a gate entrance lane and its departure from a gate exit lane.
Practically, only the vehicle service time is calculated routinely as this
information is recorded by the gate clerk on the gate entry permits. The
terminal can use this information to set targets for average service times. It
may also be useful for the terminal to set a performance target of the
percentage of vehicles to be served within the target times. The degree of
success in reaching the turnaround or service time target can then serve as
quality of service measures. Recurrent deviations from the targets should be
a focus for attention by supervisors and managers.
b) Rail Service Measures
Service measures for containers transported to and from the ICD by rail is
more complicated than for road vehicles. Train turnaround is not a useful
measure since scheduled train arrivals and departures are decided externally
by the railway companies and within the ICD, handling of containers to and
from the wagons is usually scheduled for non-peak operational times. An
appropriate rail service measure is the percentage of train sets leaving the
depot within the scheduled time.
c) Operational Dwell Time
Average dwell time values are not a good indicator of the quality of service
offered to the customer. In the case of outbound boxes, the ICD stipulates an
acceptance period, however, the customers may delivery the containers
before this period. Conversely, in the case of inbound boxes, the customer
may not necessarily collect the container as soon as it arrives. In this sense,
the ICD does not have direct control over the dwell time of each container.
There is an approach to derive an operational dwell time that does indicate the
ICDs contribution to average dwell time. It requires the collection of specific
information over an appropriate period of time. The needed information is the
total days that outbound containers were delivered to the terminal before the
agreed time and the total days that inbound containers remained in the
4
V-10
container yard after the consignees had been told that they were ready for
collection. These figures indicate pure customer delay. When this measure
of customer delay is deducted from the total dwell time, the remainder can be
classified as operational dwell time. If done correctly, operational dwell time
can be a useful indicator of receipt/delivery efficiency and can be converted
into a quality of service measure.
d) Equipment Downtime
Equipment downtime is a measure of the period of time where equipment is
not available for use. This is an internal service measure and is targetted at
quantifying efficiency of service providers within the terminal the engineering
workshops in particular. Total downtime for a class of equipment is a useful
indicator of the quality of service provided by the engineering department.
Downtime includes time taken for routine maintenance and accidents and so,
is not always attributable to the engineering department.
e) Equipment Availability
Equipment availability measures the share of time that a machine or class of
machine is available to operations. It is calculated by dividing available
machine hours by possible machine hours multiplied by 100. Possible
machine hours is best represented by the total depot working hours for the
period in question, while available machine hours is derived by deducting total
downtime from the possible machine hours. If an ICD does not work seven
days a week, twenty-four hours a day, it is possible for maintenance to occur
in off-hours resulting in a possible availability of one hundred percent.
f)
D.
This section describes the use of performance measures and reviews with respect to
identifying and addressing problems and issues arising in ICD operations. This section
will focus mainly on operational reviews, which are used by depot managers and
supervisors to improve operational efficiency.
1. Shift Reports and Reviews
The shift is the basic level of analysis for the terminal. The data collected and
analyzed for the shift review form the grounding for all the other levels of review
and so it is imperative that care be taken in the collecting and recording of data.
For performance reviews to be functional tools, it is necessary that the collected
data be reliable, accurate and comprehensive.
V-11
The data take two basic forms. First is the raw data, which commonly takes the
form of logs that diarize the happenings of a given time period. Second is
analyzed data, which uses the raw data as the basis for the analysis and
calculation. A method used to standardize the data gathering and analysis
functions is the use of performance reports.
a) Shift Report
The shift report is compiled at the end of a shift and it contains a summary of
all the operational events of that shift and also includes a section displaying
main performance levels achieved. The data for the shift report are contained
in sub reports the equipment report and gate log as well as annotated
work schedules and notes made by personnel during the shift.
The equipment report, itself, is a summary record of the activities of all
equipment types during a shift as recorded in equipment logs (raw data) for
each piece of equipment in operation. The equipment report provides details
on the availability of each category of equipment, the demand availability for
each category of equipment, the utilization rates for the equipment class and
equipment productivity values for each machine class.
The gate log is the second source of information for the shift report. This log
contains summaries of all container and vehicle movements entering or exiting
through the gate for a particular shift. The gate log contains a table
summarizing the movements of containers through the gate, recorded as
inbound and outbound, 20 ft and 40ft, full and empty, total containers and total
TEUs. Another table records road vehicle movements. Finally, a box is
provided for calculating the major performance measures for the shift.
So, with both the equipment report and the gate log, the shift report can be
compiled (see Figure V-2). Typically the data are displayed in seven
sections.5
i. The top of the sheet contains the basic identification details.
ii. The first table summarized the vessel movements and activities for the
shift in the case of inland waterway operations.
iii. The second table summarizes the performance of each working crane at
the berth.
iv. The next table provides a summary of the activities in the container yard
completed during the shift including stacking and unstacking moves,
moves to and from the CFS, moves to and from customs and other
examination areas, and in-stack movements
v. A fourth table gathers together all the terminal throughput values.
vi. An equipment table provides equipment availability, utilization and
productivity figures from the equipment report for each category of
machine.
vii. Next, the main measures of gate service are tabulated.
viii. Finally, a remarks box provides space for significant comments.
V-12
Shift Report
Date
Shift
Supervisor
YARD MOVEMENTS
DEPOT THROUGHPUT
Stacking/unstacking
To/from CFS
To/from examination
In-stack moves
TOTAL
Railhead/Berth Operation
Transfer Operation
Yard Operation
Receipt/Delivery Operation
TOTAL
GATE PERFORMANCE
EQUIPMENT PERFORMANCE
Vehicles served
Avg. service time
% meeting target
Berth Cranes
RTGs
Tractors
Lift-trucks
REMARKS
** If there are special equipment designated at railhead and berth, then there would be
additional sections to present the summary data for those operations.
V-13
work period. Other possible participants include the planning unit and
engineering department. For practical purposes, the review ought to follow a
relatively fixed schedule and discussions can be based on each section of the
shift report. Investigations should be triggered regarding values that deviate
from the norm in order to discover any problems that need addressing such as
assessing equipment levels and requisitions, inefficient processing
procedures, etc. The remarks section should also be addressed in order to
see if there requires any follow up or actions to be taken.
2. Daily Reports and Reviews
The next level of reports is the daily reports, which summarize ICD performance
over the previous day, by aggregating the various shift reports that comprise the
twenty-four hour period. The daily reports are most useful if they are completed in
time for the daily operations meeting. The meeting participants include the
operations manager, who chairs the meeting, as well as the shift and assistant
shift managers, a senior representative of the planning unit, the engineering
workshop supervisor, control centre and information office supervisors and the
labour allocation officer. If required in order to resolve specific issues, other
managers and supervisors may be summoned. The operations meeting has three
objectives:6
To plan the work of the terminal for the next 24 hours, identifying operating
problems and resource allocations needing particular attention.
V-14
V-15
often gate performance targets were met. For targets not met, the meeting
must investigate the origins of the problems the gate or the interchange
and their causes current operating practices or poor supervision.
d) The Daily Operations Report
The daily operations report is the primary document discussed at the
operations meeting as it summarizes the days ICD performance. It contains
information gathered from both the shift reports and the individual daily reports
(see Figure V-3). It includes:8
The identification data: the date and the name of the person completing
the report.
A tabulated summary of the most important vessel operation performance
data, shift by shift and in total (or on average, as appropriate): the
containers exchanged, shifts and restows, hatch cover lifts and the total
equivalent movements; the gross and net working hours; the productivity
measures as moves per gross and net working hour.
A table of the yard movements for each shift and the day, by category and
in total.
The throughput for each terminal operation, by shift and day, and the total
equivalent terminal throughput.
A summary of the gate activities relating to road transport: the vehicles
served in each shift, the average gate-in-gate-out service time, and the
percentage of vehicles served within the target time. Again, the
totals/means for the day are calculated.
An equipment and labour table summarizes the number of units and
gangs allocated for each shift, and the equipment availability, utilization
and productivity measures, by shift and as daily means.
A yard utilization table reproduces from the daily yard report the data on
TEUs stacked and on utilization for the outbound, inbound and empties
stacks of the container yard.
The shift and daily reports, in conjunction with the daily operations report,
present managers with current and timely information regarding operational
performance. This allows mangers to make decisions regarding work
programs, resource levels (equipment, labour and storage), performance
modifications and any problems or accidents that have taken place.
All the reports listed above are used for the daily operations meeting. To reiterate, the meeting has three objectives. The first is to review the previous days
performance, including any deviations from stated targets and problems that may
have occurred. Under this objective, the meeting considers the adequacy of the
resources allocated and deployed. Next, availability and utilization sections are
studied and problems discussed with the relevant personnel. Subsequently, any
noted operating problems are looked at and the causes of any accidents or
incidents are reviewed. Courses of action are decided and assigned. Finally, the
meeting scans any notes relating to security issues, calling in relevant terminal
staff as necessary and clearing up any outstanding matters.
8
V-16
The second objective of the daily operations meeting is to assess the current
situation. Each area of terminal operations is examined for resource allocations
and capacity. The final objective is to review and discuss the operation conditions
and problems likely to present themselves in the coming work program. Courses
of action are discussed and when the managers and others return to their offices,
they put into immediate effect the decisions taken at the meeting. All agreed
changes to working procedures and schedules need to be relayed to the
supervisors already at work and to those who will report for duty for later shifts.
Information Officer
YARD MOVEMENTS
Shift 1
DEPOT THROUGHPUT
Shift 2
Shift 3
TOTAL
Stacking/unstacking
To/from CFS
To/from examination
In-stack moves
TOTAL
GATE PERFORMANCE
Shift 1
Vehicles served
Avg. service time
% meeting target
Shift 1
Shift 2
Shift 3
TOTAL
Railhead/Berth Operation
Transfer Operation
Yard Operation
Receipt/Delivery Operation
TOTAL
YARD UTILIZATION
Shift 2
Shift 3
TOTAL
Blocks
Outbound
Inbound
Empties
TEUs stacked
Utilization
REMARKS
Availability %
1 2 3 Mean
Utilization %
1 2 3 Mean
Moves/rec.hr
1 2 3 Mean
V-17
As there are a vast number of reports that can be generated under this group of
reports and also since many reports are customized to answer specific issues, it is
impossible to list every single one. Instead, a short group of standard and
recurring reports are presented here for illustrative purposes.
V-18
variation in storage utilization over the month, illustrative any demand peaks
throughout the month.
Management will use this report in order to determine any changes that need
to be made, either in operational procedures, policies regarding charges on
containers, yard storage allocation, etc.
b) The Monthly Equipment Report
The monthly equipment report follows the format and structure of the daily
equipment report with an additional section for tabulating cost-effectiveness
measurements.
A typical report will contain general statistics on each equipment category
including: the number of units in the fleet; the possible unit hours; the
downtime recorded; the available hours; and the availability value. It will also
have the data and calculations for demand availability and for utilization for
each class of equipment. The report will also provide productivity figures for
each type of equipment during the month and the calculated average moves
per unit per working hour. Finally, various cost-effectiveness measures are
provided, including the total operating cost and the average cost per running
hour of each class of equipment, and the operating cost per equivalent
container movement performed by that class of machine.
The equipment report provides information for assessing equipment
performance as well as the quality of maintenance provided. The data assists
in the various aspects of equipment decisions facing the ICD: the size of the
fleet the purchase decision and its composition the retirement decision
and the change of technology decision.
c) The Monthly Gate Report
The monthly gate report follows the structure of the daily gate report.
Typically, the information provided includes information on the containers split
by type (inbound or outbound, size (20 ft or 40 ft), and status (full or empty).
Additionally, a comprehensive set of service measures for road vehicle traffic
is provided. These include: the number of vehicles served each day; the
mean number per gate working hour; the mean service time for the day; the
calculated percentage of vehicles handled within the target service time; and
the utilization (vehicles served as a percentage of designed gate capacity).
Monthly totals and average daily values for the month are also provided. The
road arrival and departure measures indicate the quality of service provided to
users
d) The Monthly ICD Report
The monthly ICD report summarizes the various other routine monthly
operational reports, some of which have been described above. It presents
the most significant performance measures from the various other monthly
reports and also includes some additional information from the
administration/finance department. It is the central focus for the monthly
performance review meeting. This meeting is comprised of senior operations,
engineering, marine, systems and administration/finance managers, and is
V-19
chaired by the general manager. The report generally covers five areas of
analysis:10
10
The traffic statistics section summarizes the traffic passing through the
terminal during the month, recorded in terms of 20 ft and 40 ft containers,
total containers and TEUs. Sometimes, additional data are provided on
the origin and destination of the traffic and possibly on the commodity
classes.
A throughput statistics section gives monthly total equivalent movement
figures separately for the various operations as well as the total terminal
throughput. The values for each operation are also divided by the total
container traffic from the first table to give the relevant moves per
container.
The third table presents a series of productivity measures, as target
values, the calculated values for the current month, and the running
means for this month and the previous five months. The productivity data
may, in some monthly reports, be broken down for each different status of
container.
The next table, summarizes the main utilization measures for the past
month and as running six-month averages.
The final table presents the key service measures, as target, monthly and
running mean values.
V-20
Month
TRAFFIC
20'
Discharged
FCL
LCL
Empty
Total
Loaded
FCL
LCL
Empty
Total
TOTAL
PRODUCTIVITY
Conts/ICD m2
TEUs/net yard m2
Tonnes/CFS m2
Cost/RTG move
Cost/TT move
Cost/LT move
Conts/man-hour
TEU/man-hour
ICD cost/cont.
ICD cost/TEU
Information Officer
40'
Cont
TEUs
THROUGHPUT
Equiv.
Moves
Moves/
Cont
This
Month
6-month
mean
Target
This
Month
Yard Operation
Receipt/Delivery Op
ICD MOVES
UTILIZATION
Yard storage utiliz.
CFS storage utiliz.
Gate utilization
RTG utilization
TT utilization
LT utilization
This 6-month
Target Month mean
SERVICE
6-month
mean
% meeting ship
turnaround index
Vehicle service time
Target met %
Dwell time - FCL
Dwell time - LCL
Dwell time - MT
RTG availability
TT availability
LT availability
The monthly ICD report is widely distributed i.e., to all senior managers and to
board members. It provides good summary data including container traffic
and throughput, overall productivity measures and utilization measures. In
V-21
11
To compare the operational performance of the CFS for the day with its
targets. Although measures covering longer periods may give a more
reliable picture of trends in performance, it is still useful to monitor the
figures day by day, to see how well the resources are being used. In
V-22
In addition to those uses of the CFS log discussed above, the log becomes
the input for longer-term performance reviews. They can be aggregated for
summary reports of any time period week, month, quarter, year. In
addition, they are passed onto the ICD for integration in their ICD
performance reports where warranted.
b) The Monthly CFS Report and Review
The monthly CFS report is in essence, aggregated CFS logs for a given
month. However, it also includes further analysis of the data.. In general,
the report contains seven sections.12
i)
The first section identifies the month covered by the report and the name
of the person compiling the report.
ii) The first table summarizes the production data: the containers packed
and unpacked and the vehicles loaded and unloaded. The data are
12
V-23
expressed as units, TEUs, tonnes and cargo volume, and totals are
provided under each heading.
iii) The second table presents the area productivity measures for the month,
in terms of the target and actual TEUs and cargo tonnes handled per
square metre of CFS area during the period. Cost-effectiveness is
expressed in terms of cost per tonne and per TEU. These figures are
used for reviewing charges to customers.
iv) The next section tabulates labour productivity data, also in terms of
target and actual values. The bases for calculation are: total containers
packed/unpacked per person-hour; total TEUs packed/unpacked per
person-hour; total tonnage packed/unpacked per person hour; total
number of vehicles loaded/unloaded per person-hour; total tonnage
loaded/unloaded per person-hour; and total tonnage packed, unpacked,
loaded and unloaded per person-hour. At the foot of the table is a costeffectiveness measure labour cost per tonne handled.
v) The equipment table presents the average availability, demand
availability and utilization factors for the FLTs and pallet trucks (and
other equipment, where applicable).
vi) The final table summarizes the major measures of CFS service: average
packing/unpacking time per TEU; average road vehicle turnaround time
and service time; and average dwell time per consignment.
vii) The final section records the storage area utilization of the CFS, as
graphs of the daily utilization over the month. The utilization is
expressed as area occupied as a percentage of design capacity, volume
occupied as a percentage of design capacity and tonnage in storage as
a percentage of design capacity. Mean values for each measure are
also listed.
The monthly CFS report is used to monitor the effectiveness of CFS
operations. In addition, it can be used for comparison purposes with other
months in order to ascertain changes in trends and performance. This
document provides managers with information to look for problem areas that
need to be addressed. Of particular interest to managers are the values for
the cost per tonne of cargo handled, the utilization of the floor area, the dwell
times of cargo, and the service times for road users. Any shortcomings in
these areas will be addressed through such initiatives as changes in
procedure, resources or layout of the facilities.
V-24
PRODUCTION
Containers packed
Containers unpacked
Vehicles loaded
Vehicles unloaded
TOTAL
Units
Supervisor
TEUs
LABOUR PRODUCTIVITY
Containers packed/unpacked/man-hour
TEUs packed/unpacked/man-hour
Tonnage packed/unpacked/man-hour
Vehicles loaded/unloaded/man-hour
Tonnage loaded/unloaded/man-hour
Total tonnage handled/man-hour
Labour cost/tonne handled
STORAGE UTILIZATION
Mean
Area
Volume
Tonnage
Tonnes TOTAL
Target
Actual
PRODUCTIVITY
TEUs/m2/month
Tonnes/m2/month
Total cost/tonne
Total cost/TEU
Target
Actual
EQUIPMENT
Average Availability %
Average Demand Avail. %
Average Utilization %
FLTs
Pal. Tr.
SERVICE
Average packing time/TEU
Average vehicle turnaround
Average vehicle service
Average dwell time
Time
% met Target
V-25
Safety is of major concern at an ICD, since accidents involving people and equipment
hurt not only the person(s) involved, but also the depot. Consequences of accidents
include injury, or in extreme cases, death, downtime at the depot, and a whole array of
costs including lost production, administrative costs, compensation costs and equipment
or infrastructure repair costs.
The dangers of ICD operation stem largely from the fact that there are many large,
heavy and fast-moving vehicles and equipment in operation. The ICD is a noisy, busy
place where equipment drivers often have restricted visibility when moving containers.
Other factors that lead to accident potential are poor visibility due to nighttime activities
and inclement weather. These factors, when combined with the human error factor, can
lead to a dangerous working environment. One additional factor to consider is the
handling of dangerous goods, which by themselves, provide a risk of harm.
In order to combat the accident risks associated with ICD operations, management
should encourage a working environment that embraces safety a safety culture. This
can be accomplished through several important steps.1
1.
2.
3.
4.
5.
A.
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which cargo handling, engineering and related activities take place. The second
area is comprised of the more administrative parts such as the offices, canteens,
change rooms, etc. Access to the operational areas should be restricted to
authorized personnel only.
A second principle involves the separation of road and terminal vehicles from
pedestrians and cargo handling equipment. There are various ways to achieve
this including clearly marked pedestrian walkways which are isolated from
roadways; distinct roadways for vehicles and cargo handling equipment; the use
of warning lights and traffic signals at crossways and intersections within the
container yard; and the enforcement of strict traffic rules that govern traffic flows
preferably one-way patterns.
Another principle to decrease accident risk is to use vehicle transport to move
personnel through restricted areas rather than letting them access operational
areas on foot. A further principle of segregation that complements the above is to
initiate a safety stop in the yard to discontinue movement by any cargo handling
equipment, which allows personnel to move to a protected area.
Still another principle of segregation that should be used is to use barriers to
preclude access to any restricted areas. This is the customary approach for
maintenance or repair work to the container yard. It is also used in the case of
keeping vehicles, equipment and pedestrians away from accident areas.
The last principle of segregation is to split special operational areas from the rest
of the yard. These areas include customs and health examination areas,
dangerous goods and damaged container areas, reefer areas, high-value goods
areas, etc. Segregating these areas allows the ICD to prevent access to these
zones by unauthorized personnel and/or vehicles.
2. General Safety Principles
There are a set of safety principles that apply equally to all ICD personnel. They
can be outlined through a list of dos and donts:2
Obey all the terminal safety rules, as set out in the Safety Handbook; they are
designed to protect you from the ever-present dangers of working in the depot.
Follow all additional safety instructions given to you, as part of a safe system
of work or to take account of special, unusual dangers.
Observe in detail the safe system of work set out for the particular task you
are carrying out, and never be tempted to take short-cuts.
Use all safety clothing, apparatus and devices issued to you; it is the
responsibility of the employer to provide protective clothing etc., to safeguard
employees, but it remains the duty of the employees to wear and use those
protective aids.
Do not smoke on the terminal.
Cooperate fully with your supervisor and managers in all matters concerning
safety.
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B.
While you are at work, avoid all distractions such as listening to a portable
radio or cassette player you need to concentrate all your attention on the job
in hand.
Learn the layout of the terminal safe routes to and from the quayside and
work areas, new road layouts and traffic crossings, location of telephones, first
aid boxes and lifebelts so that you will know exactly where to go in an
emergency.
Report all injuries, however slight, to your supervisor without delay.
If you spot any defects or potential hazards likely to cause injury, report them
without delay to your supervisor or safety representative, who will then present
them in writing to the appropriate head of department and the safety officer as
quickly as possible, so that rapid remedial action can be taken.
In order to operate an ICD, it is necessary, at times, to access various parts of the depot.
There are a number of safety rules and procedures that can be implemented to provide
safe entry to the different areas of the facility.
1. Access to Restricted Operational Areas
There are a number of restricted operational areas that are usually kept off-limits
to pedestrians. However, there are times when it is necessary for personnel to
enter these areas. In these zones, safety can be provided by secure fencing to
keep pedestrians out, or by restricting access by vehicles and other machinery in
times when pedestrians are needed within these areas.
Certain areas that need to be fenced off include customs and health examination
areas, inspection areas for damaged and other containers. Access to these
sections is accompanied by a number of safety precautions including prohibiting
machinery from entering the area, using visual signage and lights to restrict
access, locking access gates for machinery, etc.
Other restricted areas that do not have fencing include the reefer area, out-ofgauge area, etc. Access to these areas by pedestrians is facilitated by the
prohibition of machinery in the area while pedestrians are working there.
2. Access for Operational and Engineering Reasons
During daily operations there are a number of reasons why personnel may need
to enter work areas of the ICD that are not related to operational routine. Some of
these reasons include vehicle breakdown repairs, retrieval and testing of
equipment, civil works maintenance and other operational reasons.
a) Vehicle Breakdown and Equipment Retrieval
Engineers will need to access any vehicles that breakdown in the yard during
working hours. A safety stop will be issued to allow the engineers to travel to
the inoperative vehicle. If on-site repair is possible, the zone is properly and
visibly barricaded while repairs are undertaken. The safety stop can be lifted
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at this time to be reinstated when the engineers are ready to exit the area.
For those repairs that require the movement of the vehicle, the area is
barricaded until such time say off-peak period as the vehicle is to be
moved. A full safety stop is implemented during removal.
b) Civil Works Maintenance
There are a number of tasks that fall under civil works maintenance that are
required for safe and effective operations. Some of these include resurfacing,
cleaning, remarking and repainting. Also, lighting must be kept in proper
working order. If access is needed during working hours, a safety stop and
appropriate barricading will be used to allow repairs and maintenance.
c) Operational Access
Another occasion where pedestrian access is required is in the case that a
container needs to be found or its condition needs to be examined in the yard.
In this case, a full safety stop will be implemented until such time as the
pedestrians have removed themselves from the operational area of the yard.
During this process, radio control between the pedestrian(s) and the control
room is essential.
C.
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For drivers moving within the container yard on in-terminal activities, the rules
are:4
3
4
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Observe all speed restrictions, and adjust speed to suit the weather and
traffic conditions.
Sound the alarm or horn and use flashing lights when moving.
Keep a careful watch for unauthorized pedestrians in stacking areas and
on roads and aisleways.
Take care when entering and leaving the stack rows; watch out for other
equipment driving past.
Carry containers at a safe height, usually just clear of the ground; never
move from one part of the yard to another carrying a container high.
When a job is finished, park safely in a designated parking area, with
brakes on and the engine switched off.
c) Pedestrian Safety
The rules for pedestrian access in the container yard are:5
VI-6
All road vehicles entering the ICD must strictly observe the depots speed
limits, traffic signs and signals, and road safety regulations. The main
rules should be displayed clearly on signs at the entrance, and repeated
on the routing cards issued to drivers at the reception counter or gate. ICD
security staff must watch carefully for drivers who break any of the rules,
warn them immediately, and, if necessary, take steps to report the matter
to the drivers company. Repeat offenders should be removed from the
depots register of authorized drivers.
Drivers must park their vehicles only in the areas set aside for parking, and
clearly marked as vehicle parks. Vehicles must not be left where they
obstruct free movement of other vehicles into and out of the terminal gate
or entrance.
Drivers must take care when parking that their vehicles are correctly
aligned within the marked parking bays, so adjacent bays are available for
others.
Vehicles must be securely and safely parked, with their handbrakes on
and engines switched off.
Drivers should use the walkways provided when walking to the entrance of
the administrative building.
Drivers must wait in the reception office or canteen until called to take their
vehicles to the gate. They must not drive to the gate before being called,
as they will hold up other vehicles.
All access roads and parking areas must be kept clean and free of
obstructions and any oil or other spills must be cleaned immediately.
b) Gate Activities
Gate activities involve pedestrians moving around and between parked
vehicles, while other vehicles might be moving. The rules are:8
VI-7
ICD staff and drivers out of the vehicles must be constantly alert to the
possible movement of road vehicles in adjacent lanes. When carrying out
EIR inspections, staff should use raised pavements, inspection platforms
and steps as much as possible.
Drivers must apply their handbrakes securely and switch off their engines
while stopped at the gate.
Vehicles waiting to move forward to a gate cabin must stop within the
queuing area at least fifteen metres back from the gate cabin.
At the gate, securing devices locking containers to the vehicle chassis
should be released when delivering a container to the ICD or to prepare an
empty chassis for receiving a container. They should be secured when
leaving with a collected container. These operations should not be done at
the interchange areas.
c) The Interchange
The interchange area is a dangerous part of the receipt/delivery process since
this is where road vehicles come into close proximity with cargo handling
equipment. Drivers are unfamiliar with yard layout, operational features and
activities relating to container exchange and so they must keep strictly to the
safety rules devised for their protection. They are:9
Drivers must take the route to and from the interchange exactly as
instructed on the routing order.
Drivers must follow all traffic signs and speed restrictions, stopping at all
crossings until the way is clear, and sounding their horns at all crossroads
and pedestrian walkways.
Drivers should use dipped headlights when travelling around the depot in
times of poor visibility.
Drivers must park carefully and neatly in the assigned position, apply the
handbrake and switch off the engine.
Where provisions have been made, drivers should leave the cabs of their
vehicles while containers are being lifted or landed at the interchanges.
In a yard gantry system, the driver may be asked to stand in the ground
cab of the crane while the crane is lifting or lowering the container, or may
remain in the vehicles cab. For collection, the driver first stops the
vehicles a little ahead of the gantry position and then reverses into the
landing position once the container has been lowered to almost the landing
height. For delivery, the driver parks exactly alongside the containers
storage location and then drives forward once the clerk signals that the
container has been just lifted clear of the chassis.
For protection against weather, and for access, containers should be
landed on the chassis with their doors facing to the rear, away from the
cab.
10
VI-8
VI-9
read quickly and without strain, and so pedestrians can be seen clearly by
equipment operators. Portable lighting should be provided for use at
loading doors for use in containers and road vehicles.
Employees must be made to adopt a culture of good housekeeping in
order to control litter, spillages, leakages, etc. that can cause dangerous
situations. Also, areas must be kept clear of tools and materials when not
in use and dangerous surface conditions must be marked off and repaired
as soon as possible.
Finally, there must be adequate toilet and washing facilities for employees,
which should be kept clean and tidy.
d) Fire Fighting
Fire is considered a serious hazard in a CFS due to the large quantity and
VI-10
nature of goods held in storage and the speed at which fires can spread when
the goods are ignited. Precautions that can be taken are:11
D.
Good Housekeeping
An additional topic of safe working practices that applies to all areas of the ICD and CFS
is that of good housekeeping. This practice is designed to be a preventative action to
preclude avoidable accidents. The main thrust of housekeeping is to keep the
workplace clean and tidy at all times.
In the container yard, personnel must always be on the alert for anything that may inhibit
the use of the yard for normal operations. Such items of note are: containers stacked
out of line; containers stacked uneven ground; oil or grease spills on the surface;
incomplete and/or unclear road markings and container stack labeling; raised paving
slabs; burnt light bulbs; litter; etc.
In receipt/delivery, good housekeeping refers to the cleanliness and tidiness of the depot
entrance, the vehicle park, the gate area and interchanges. Noted litter, grease stains,
damage to the roadway or parking area surface, lighting that is not working, or damage
to fencing, curbs and standards, need to be addressed as soon as possible.
In the CFS, tidiness and cleanliness means that aisleways and walkways must be kept
clear, which means that stored packages must be placed within the painted marks of the
blocks and not spill over onto the aisleways. In addition, equipment and gear must be
returned to their correct parking/storage locations upon job completion. It is helpful to
have staff sweep aisleways and tidy loose packing materials, etc., in slow periods. Also,
personnel must be on the lookout for leaning stacks, collapsed packages or stacks,
leakages or spills, etc., which must be address as quickly as possible.
E.
Even if the ICD employs all the rules and policies outlined above, there is no way to
eliminate all possibility of accident or emergency, and so, the ICD must have emergency
procedures and precautions in place to respond to any such occurrence. There are four
aspects of note.
11
VI-11
1. First Aid
It is the responsibility of the ICD to provide satisfactory first aid supplies for the
company staff. The provisions are dependent on the size of the depot and the
number of employees on staff. The services can range from a full-scale medical
facility on the high end to a partly staffed first aid post on the low end. However,
there is a minimum requirement of distinctly marked first-aid kits located in clear
and accessible places throughout the ICD, preferable located at or near high
incidence areas. The kits should be fully supplied at all times and someone
should be in charge of checking and refilling the kits on a routine basis. In
addition, there should be trained employees located in the various working units of
the ICD that are outfitted with first aid kits. Staff should be trained in first aid and
emergency treatment.
2. Fire-Fighting
The depot should be equipped with standard fire-fighting equipment such as fire
extinguishers, hoses and other relevant gear. Fire extinguishers should be
appropriate for the location at which they are to be used and for the type of fire
most likely to occur at that location. All employees should be trained regularly in
the use of fire extinguishers.
3. Emergency Rescues
Another emergency response that may be needed at the work site is the rescue of
a sick or injured person. Employees must be trained in first response actions and
the ICD management must ensure that full safety stops are called in the event of
an accident or incident requiring the access of first-aid people. It is also
necessary to have a duty firs-aider present and assisting in any emergency.
4. Emergency Services
Emergency procedures must also be in place in those cases that emergency
service providers are required within the depot. The procedures include the
following:12
12
As soon as the emergency services are called, the terminal gatehouse and
duty security officer must be warned to be ready to receive them.
At the same time, the control centre must be contacted, to report that the
emergency has occurred and to request a full safety stop.
The services must then report to the main entrance, where an escort vehicle
will be waiting to escort them to the scene of the incident, or to a prearranged
meeting point.
Other terminal staff should stay at the reception point, in case further
emergency vehicles arrive later.
Radio silence, other than messages in connection with the incident, must be
observed throughout.
VI-12
F.
One final section for discussion with respect to safety is the handling of dangerous
cargoes. There are a number of cargoes which come under the heading of dangerous
cargo. These cargoes have the potential of harming people and the environment if they
are not handled and packaged properly. Their effects can be self-induced or caused by
reactions with other dangerous or non-dangerous cargoes. Some categories of
dangerous cargoes are:
Petroleum products
Chemicals which can cause poisoning, asphyxiation, burns, corrosion, fire and
explosion
Minerals which can cause respiratory diseases as well as other physical
conditions
Animal products which can cause allergic reactions or which can carry toxins
such as anthrax
Plant products which can cause respiratory and allergic reactions or which
produce a fire hazard when dry
Radioactive materials
There are safe methods of transporting these materials and the precautions include
correct packaging and marking, correct handling and securing and proper
documentation.
The International Maritime Organization (IMO) publishes and recurrently updates a
document called the International Maritime Dangerous Goods (IMDG) Code, which
classifies dangerous goods into a small number of groups. Each group has a
characteristic set of dangers with common safe methods of handling, including packing
and emergency response. The IMDG Code provides a listing of dangerous goods,
which are categorized by the type of hazard they pose. The Code also presents
technical details on handling and transport for each category of dangerous goods.
There are nine broad categories of dangerous goods outlined in the Code. These are
called IMDG classes.
Class 1 goods: Explosives
Class 1.1: mass explosion hazard
Class 1.2: projection hazard, not mass explosion
Class 1.3: fire hazard, minor blast/projection hazard, not mass explosion
Class 1.4: no significant hazard
Class 1.5: very insensitive, but mass explosion hazard
Class 2 goods: Gases
Class 2.1: flammable gases
Class 2.2: non-flammable compressed gases
Class 2.3: poisonous gases
Class 3 goods: Flammable Liquids
Class 3.1: Flashpoint below -18C (0F)
Class 3.2: Flashpoint in range -18C (0F) to <23C (73F)
VI-13
Conventional packages
Intermediate bulk containers
Portable tanks and road tank vehicles, for liquids and gases
Bulk packaging and portable tanks for solid dangerous goods
Limited quantities.
The Code also provides a division of dangerous materials into packaging groups PGs.
The categories are:
For correct and safe handling to occur, not only does the cargo require correct
packaging, labeling and marking, it is also necessary for the handling depot to be
notified in advance of the arrival of the dangerous cargo, preferable no later than 24
hours before expected arrival. This facilitates proper preparations for the receipt of the
consignment as well as the proper handling of the load. The IMDG Code provides a list
of the information that is required prior to cargo arrival. It includes:13
13
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