QUARTERLY REPORT

Report of Perspective Customer.

Sl.No

Strategic objective

1
Improve
satisfaction

Improve
competence
innovativeness

students

students
and

Activities

Implementation Period and Report

Maintain Good Rapport with

Students
Take and report students
attendance regularly
Discuss with students about their
learning needs
Solicit feedback from students on
his/her performance and improve
his/her teaching approaches
accordingly
Identification of curricula and extra
curricula activities
Encourage students to forward
feedbacks on the learning-teaching
process
Encourage beneficiary students to
actively participate in class
Involving students in extra curricula
activities
Facilitate active student
engagement in practical sessions

Good rapport is maintained, within the permissible frame work.

Enhancing academic guidance

Ensuring practical based
education in all practical courses
Providing tutorials for needy
students
Improving instructional media
Implementation of Continuous
assessment

Faced

and

Done as per the Plan and the process still continues

Achieved as per the Plan. Still the process continues
Collected and Found to good.

Identified and Will be executed in this semester

Collected
Done
Some students are selected in accordance of their interest and
involved in co-curricular activities.
Teaching to the maximum extent possible, utilizing the available
resource. Not performed up-to the satisfactory level.
Achieved. Students are encouraged to meet in the office for
consultations.
Not Implemented

No lab facility and adequate support

for the lab work.
Lack of Lab Facility.

Achieved as per the Plan and the Process still continues

Achieved as per the Plan and the Process still continues
Done Periodically and Report Submitted to students on regular
basis.
Implemented successfully

Facilitating peer to peer (active)

learning environments
Offer regular consultation
assistance to students
Plan tutorial sessions and provide
sufficient exercises to achieve the

Remarks/Problems
Remedies

Implemented
Achieved as per the Plan and the Process still continues

Peer group needs to be changed as

per the students caliber in particular
subject in order to achieve the
desired result.

Increase
service

accessibility

desired objectives
Delivering academic and
professional trainings for students
Orienting students with appropriate
medium about ethical violations
consequences.
Actively
participate
on
the
execution of awareness raising
schemes
Develop concept notes incepting
awareness raising schemes on
issues relevant to problem solving
projects
Proposal preparation for problem
solving projects.
Ensuring all required materials are
available for the projects
Properly advise and make students
conduct problem solving projects
or researches.
Identification and prioritize
kebeles/customers for community
service
provide community services
(training etc)
Dissemination of completed
projects.
Continuous Documentation
(Recording sessions)
Promoting DDIT through any
possible means

Implemented and Conducting Career counseling in addition to

the normal classes
Implemented
---------

Implementation Period is June

In starting phase

In Starting Phase
Not done

Lack of Facility

Planned and will be executed

Identified
To be implemented
To be implemented
To be Implemented
Achieved as per the Plan and the Process still continues

Lack of Facility
Lack of Guidelines

Report of Perspective Finance

Sl.No

Strategic objective

Enhance
Internal
Revenue Generation

Improve

Resource

Utilization

Activities

Implementation Period and Report

Come up at least with two concept

notes incepting revenue
generation projects
Actively participate in all relevant
internal revenue generation
projects (outreach, training and
consultancy services)
preparation of individual BSC plan
Submit performance report on time
proper use of teaching material
and other on hand resource
Applying prevention and
maintenance mechanisms
Deploying cost effective and
efficient methods in teaching
process

Projects Identified. Yet to be implemented

Application of kaizen

Yet to be Implemented

Done
Achieved as per the Plan and the Process still continues
Implemented. Utilising all the E-Materials

Remarks/Problems
Remedies

Faced

and

Program to be arranged as the

Department is Young

Need to
Resources

Improve

the

Library

Achieved as per the Plan and the Process still continues

Implemented. Utilising all the E-Materials
Achieved as per the Plan and the Process still continues

Report Perspective Internal Business Process

Sl.No

Strategic objective

Improve service quality

Activities

Implementation Period and Report

Prepare course outline and exam

sheets as per DDIT standard
Make adequate preparation for
each class.
Implement day one class one
policy
Prepare assignments and exams,
report on continuous assessment
on time.
Provide timely feedback to
students on assessment.
Cover the course content
according to course plan.
Arrive on time on duties and
invigilate as per the schedule

Implemented

Remarks/Problems
Remedies

Faced

and

Implemented
Implemented
Implemented
Implemented
Implemented
Implemented

Some time the Class room allotted for

exams do not actually exist.

Utilize classroom time fully for the

intended purposes.
Cover missed classes (if any)
promptly through make up.
Prepare relevant lessons
supported by e-learning
Improving teaching & assessment
variety

Implemented

Inolve in collaborative, innovative,

multidisciplinary research

---------------

Create an Opportunity for Linkage

with other organization

---------------

Identify all available Text book and

reference books in my Course

Done

Plan for Duplication and

Procurement

Not Implemented due to Unavailability of the Books

Enhance the quality of Teaching

materials and handouts

Achieved as per the Plan and the Process still continues

Duplicating reference and text

books

Not Implemented due to Unavailability of the Books

Deploying citizen charter system

Expansion of Service

Implemented
Implemented
Implemented

Implemented

Ensure Equal treatment of

customers and being hospitable

Implemented

Timely feedback on the

implementation of evaluation
processes

Implemented

Timely communicate all evaluation

results

Implemented

Timely submit exams with the

answer key to the department
exam and grading committee
Timely submit all evaluation results
to the exam and grading
committee
Identification of student with
special need
Provide the decided special need
Asses the provided support to the
students
Identify researchable topics and

Done
Done
Identified
Periodically Implemented by counseling and Training
Done
Continuing with Last year Project

Additional Support from the University

10

Improve
effectiveness
and
efficiency
of
Management Process

Enhance and Strengthen

Partnership

Improve Staff Capacity

prepare research proposal

Actively participate in peer review
of proposals and research outputs
Conduct and finalize research
projects
Present research outputs in
symposiums, seminars etc
Identifying potential areas to
provide community service by your
department
Develop concept notes incepting
community services
Actively participate on the
execution of approved community
services
Identifying areas which can be
supported by ICT
Submit final grades 4 days after
the end of the final exam schedule
Fill leave format and got
permission for absence (if any)
Identify potential partners and
partnership areas
register and being a member of
one proffesional association
Come up with concept notes
towards initiating strategic alliance
and partnership
Link the department/ faculty with
potential partners if possible
Engaging on short term training
Engaging on forums

11

Improve
Working
Environment and Culture

Engaging on conferences and

seminars
Actively participate in committee
work
Actively participate in round table
discussions
Search and use opportunities for
self development
Identification of organizations
which fund research proposal
Prepare and present papers
Mentor and coach other colleagues
Share knowledge/skill gained from

is Required
Not Invited
Not invited
-------Identified
In Process

More Clarification Needed

Will be implemented upon approval, Provided all the necessary

supports are provided
Done
Done
Followed as per norms
In process
Yet to be implemented
--------------------------------In the starting Phase
Not organized
Didnt Find Suitable one. Efforts will be made to find one.

Due to Busy class schedule and

associated work
Due to busy class schedule and
Associated work

Done as per Requirement.

Done as per invitation
Done
Achieved as per the Plan and the Process still continues
----------Yet to be implemented
Done with Selected few

The system need to be developed

other seminars, colloquiums,

workshops to other fellow
department colleagues for mutual
learning
Collaborate on professional issues
with colleagues
Exhibit smooth interaction and
good rapport with the staff
Develop and promote sense of
belongingness and ownership
Commit to punctuality
Developing good time
management skill
Identification of important sites for
DDIT global knowledge access
Developing proposal
Making available the necessary
audiovisual materials and course
modules,
Identification of all facility and
equipments ( under your disposal)
to be renovated and furnished
Maintaining and furnishing all
facility as per standard
Renovating all identified failed
equipments that can be repaired

Yet to be implemented
Implemented
Implemented
Done
Achieved
Done
---------------Done
Done
Nil

Information about professional work

carried out by colleagues need to flow
across

Some of the Major activities accomplished are Implementing of the Student friendly learning system.
Students are also encouraged to undertake additional research work that would enhance their skills.
Students prepared to be competitive to the international market.
Career counseling along with subject is given, so as to make the students have a focus.
Moral values are being added to the students.
Students Employability skills upgrading training are provided
Problems and Challenges Faced:
There are problems during duplication of the Handouts and procurement of Materials. If this is solved we could achieve our
mission.
An office assistant need to be appointed for the department, who assist the Faculties in procuring the materials from stores and
other associated works.
Proposals for all the small works are discouraging and some needs to approved based on oral discussion.

Points that need special Outlook.

1.
2.
3.
4.

Books for reference in Library

Lab for Practical
Appointment of Office assistant
Ease in Procurement process

Preface
This is the Quarterly report of the Individual operational plan performance report, submitted on the basis of the work carried out from
beginning of the semester and some activities from the time of preparation of the Plan. This helps in identifying the progress and
making necessary corrective measures.
This is the best step taken to make the mission and vision of DDIT a reality.