Faculty of Graduate Studies and Research

Terms of Reference
Graduate Studies Scholarships
Please note: These Terms of Reference do NOT apply to Graduate Teaching Assistantships or Graduate Teaching
Fellowships see separate document.
Graduate Studies Scholarships (GSS)
Students are to complete and submit an FGSR Funding Application Form to their academic unit by the appropriate
deadline.
The GSS is an award provided to academically exceptional students with minimal first class standing (80%) who wish
to work full time on their programs. Spring/Summer award recipients may take up to 2 weeks vacation leave.
For complete details and deadline dates, please refer to the Faculty of Graduate Studies and Research (FGSR)
Scholarship pages at www.uregina.ca/gradstudies/scholarships under the heading, FGSR Funding/Special Awards.
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Please note: If a student is found to not meet the terms of reference at anytime during the tenure of the scholarship, the
FGSR reserves the right to rescind the GSS.
ELIGIBILITY
Qualifications - Holders of these awards are required to be accepted as a fully-qualified student in a Master's or
Doctoral degree program at the University of Regina.
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In Good Standing Students must have a minimum 80% average. An incomplete and/or failing grade from a
previous semester's work will render the student ineligible for support for a minimum of one semester.
Post-Program Maintenance - Students who are, or will be, in post-program maintenance (i.e. have completed all formal
credit hour degree requirements in the program and therefore register in GRST 995AA, AB) are NOT eligible for
scholarships from the FGSR.
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Registered Full-Time - Award recipients are required to be registered full-time in the semester in which the funding is to
be received and, accordingly, are required to register in no less than 6 credit hours of course or thesis work pertaining to
their program during the corresponding semester when there are outstanding unfulfilled requirements (i.e. thesis or course
credit) in their programs. For students having between 3 and 5 credit hours of unfulfilled requirements remaining, this
remainder will define the number of credit hours in which they are obliged to register to qualify for funding.
Registration Date Award recipients are required to be registered full-time by the 5th day of the first month (January,
May, or September) of the term in which the award is to be paid in order to meet payroll deadlines; payment will be
withheld until the student is registered.
Holders of Major Awards (value of $16,500 or over) - Students who are holding major awards such as national
scholarships, i.e. NSERC, SSHRC or CIHR or equivalent (includes major internal awards) are NOT eligible to receive
funding for an FGSR Scholarship during the tenure of their major award.
Government Funding Students who hold government funding that is intended to finance their studies are NOT eligible
to receive an FGSR scholarship.
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Employment - Students holding a GSS may hold employment (on or off-campus) to a maximum of 12 hours per week
during the tenure of the award. Students holding a University Teaching Fellowship (UTF), a Graduate Teaching
Fellowship (GTF) or employed as a Sessional Lecturer, are not eligible to hold an FGSR Scholarship as the hours defined
in the corresponding collective agreements for these positions exceeds 12 hours per week.
Work Terms/Internships/Practicums Any student on a work term, internship, practicum, etc. in which they are
receiving any form of monetary compensation are ineligible to receive a GSS.
Number of Awards Per Semester - In a given semester, students are eligible to hold only a single FGSR award. This
includes enhancements. Students are allowed to hold a GTA and GSS in the same semester.
Terms of Reference and Application Form FGSR Scholarships and Awards Revised November 17, 2014

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Limit of Graduate Studies Scholarships Per Program: Masters five (5); Doctoral nine (9). The number of awards
tenable at the Masters level is a maximum of five (5). Students who are studying towards a second Master's degree are
ineligible if they received five semesters of support previously. A maximum of nine (9) awards are available to Ph.D.
students, irrespective of whether they have previously received support as a Master's student.
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Documents and Other Requirements for the GSS

To be included with the Application Form:

University of Regina unofficial transcript is required to accompany the application form. Students can print their
unofficial transcript from UR Self-Service.
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To be included with the Acceptance Form (and not with the application form):
International Students and Permanent Residents

Study Permit or Permanent Resident Card - a photocopy of current documents is required to be included with the
Acceptance Form. Note: If the permit will expire prior to the completion of the Award, a new permit MUST be
provided to the Manager of Scholarships and Awards at FGSR before payroll can be processed.
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RATES OF SUPPORT:

Current rates of support are available from the FGSR website at: http://www.uregina.ca/gradstudies/scholarships/fgsrfunding.html
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AVAILABILITY OF AWARDS

There are always significantly more eligible applicants for these graduate scholarships than there is funding. The process
is competitive and there is no guarantee that a student will receive a recommendation for funding even though the student
has performed very well in the program or that if recommended, an award can be offered.

Terms of Reference and Application Form FGSR Scholarships and Awards Revised September 22, 2014

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Please submit this application form to your academic unit/department.

FGSR Funding Application Form

Graduate Studies Scholarship (GSS)
Doctoral

Masters

Academic Unit/Department _________________________________________

Semester you are applying for

Fall/Winter

In which semester did you last receive FGSR funding?

Check one: Canadian Citizen

Mr.
Mrs.

Ms
Miss

Spring/Summer
Fall

Permanent Resident

Year: ____________

Winter

Spring/Summer

Year: _______

Temporary Resident (study permit)

Last Name: ____________________________ First Name & Initial: ____________________

Mailing Address at time of application: (notification of award will be sent here)

Phone (Home) ________________

________________________________________________________________

Phone (Work) _________________

________________________________________________________________

Postal Code

______

______

Email Address: ___________________________________________________

U of R Student Number _______________________ Name of Supervisor _______________________________
Eligibility Questions as per the Terms of Reference for Scholarships and Awards from the FGSR:
For the semester(s) you are requesting funding:
Will you be registered full-time (minimum of 6 credit hours, or as defined in the graduate calendar)?
Will you be fully-qualified (not qualifying or probationary) as indicated in your letter of acceptance
Will you have completed your required program credit hours (Masters i.e. 30, 33 PhD 60)?
Will you be in post-program maintenance (GRST995AA, AB)?
Will you be working more than 12 hours per week, on or off campus?
Will you be holding a GTF, UTF or working as a Sessional Lecturer?
Will you be receiving other FGSR funding (i.e. Entrance/Recruitment Scholarship, Tri-Council

Yes
Yes
Yes
Yes
Yes
Yes
Yes

No
No
No
No
No
No
No

Yes
Yes

No
No

Enhancement)?

Will you be receiving NSERC, SSHRC, CIHR or other major scholarships/awards?

Have you received the maximum allowable FGSR-funded semesters (Masters-5, PhD-9)?
Do not include the GTA in your count.

Note: Students personal information is collected on this application for the purposes of administration of this award. By applying
for awards, students consent to the use and the disclosure of their personal information as described above, and to have their name
listed as the recipient of the award in publications and on the FGSR web-site.

I confirm that the information contained in this application is true and correct to the best of my knowledge and
that I will advise the FGSR of any changes to my status immediately.
Signature: ____________________________________________

Date: ______________________________

Documents to be included with this application form.

University of Regina unofficial transcript (available on UR Self-Service)

Terms of Reference and Application Form FGSR Scholarships and Awards Revised September 22, 2014

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