Maintain Goods Receipt/Invoice Receipt

Clearing Account (MR11)

Field Name

R/O/

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Advanced AP Processing

Description

Maintain Goods Receipt/Invoice Receipt

Clearing Account
For every goods receipt posted against a PO, there is a credit entry to
the GR/IR (Goods Receipt/Invoice Receipt) to be offset with the
corresponding invoice posting relating to the PO.

Doc Header Text

Text to appear on each clearing document should be used

to identify the documents as GRIR clearing documents. For
example enter the period range of Pos included in the
clearing.

Choose:

Variances in pricing and quantities between these documents may

cause reconciling items in the GR/IR account. It is necessary to
review and maintain these variances to ensure that the balances held
in the liability account are kept at a reasonable level.

Vendor

Select the vendor range to be reviewed and cleared.

Purchasing
Organization

For Tarrant County this will be TC01.

Prerequisites:
Postings to the GR/IR account must have occurred.

Plant

For Tarrant County this will be TC01.

Purchase Order
Date

Specify a range of Pos dates to be cleared.

Purch. Doc.
Category

The type of Purchasing document to be cleared Enter F (

Purchase Order)

Order Type

Specify the particular type of Purchasing document to be

cleared Choose one of these three:

1. Enter transaction code MR11.

Maintain GR/IR Clearing Account

In this screen you select the items that are available for clearing.
1. Enter the following fields as required:

Surplus Types:

Field Name

R/O/

Description

C
Doct Header
Data:

Indicator used to select purchase orders with a delivered

quantity that exceeds the invoiced quantity. To cater for all
variances both of these should be selected.

Selection of all purchase orders with an invoiced quantity that

is larger than the quantity delivered. To cater for all variances
both of these should be selected.

Delivery Surplus
Invoice Surplus

F / DB Dummy Purchase Order

F / FO Framework Order
F / NB Standard Purchase Order

For Tarrant County it will always be TCO1

Clear:
Select this to clear variances in the GRIR account.

The date that the clearing documents are to be posted to.

GRIR Clearing
Account

Posting Date
Reference

The entry to be made in the reference field on each clearing

document. Should be used to easily identify these
transactions as GRIR clearing items.

Delivery Cost
Accounts

Select this to clear variances in the Freight clearing account.

ERS Purchase
Orders

Select this to clear variances in the ERS Purchase Order

Clearing account.

Company Code

Maintain Goods Receipt/Invoice Receipt

Clearing Account (MR11)
Field Name

R/O/

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Description

Maintain GR/IR Clearing Account

Last movement
before end of key
date

Qty Var Less

Than/Equal To

Value Variance
Less/Than/=To

Only transactions are selected for which the date of the last
goods movement is earlier than the date specified.
Used to select all purchase orders in which the variance
between the quantity delivered and the quantity invoiced is
smaller than the specified percentage.
Only transactions are selected for which the value variances
between goods receipt value and invoice receipt value are
less than or equal to the specified amount (in company code
currency).

Processing:
Automatic
Clearance

Select this box if you want to do clearing without checking the

listing. (Not advised a review should be done first)

Prepare List

Select this box if you want to review the listing prior to setting
off the automatic clearing.

R = Required, O = Optional, C=Conditional

2.

Select the

button to run the maintenance program.

The purchase order items that have variances and match your
selection are listed. The reasons for the variances in the GR/IR
account are shown (i.e. whether a quantity or pricing problem).
1.

Review the items to determine which are acceptable to post. Click the
check box next to the order items that you want to clear.

2.

Click the
orders.

3.

button to clear the GR/IR clearing accounts for the

Click the
selected purchase orders.

button to review the selected purchase

Maintain GR/IR Clearing Account log screen

1.

The log screen shows the posted maintenance document.

2.

Click

until you are at the SAP Easy Access screen.