Sap Fico - Co Notes

SAP CO NOTES
SAP CO NOTES
INDEX
PARTICULARS
CO Areas and Basic Settings for Controlling
Cost Center Accounting
Online Reconciliation Leger
1. Creation of GL Masters
2. CO Customization
3. FI Customization
Cross Company Code Postings
Maintain Overhead structure
Statically Key Figures (SKF)
Assessment
Internal Orders
Budgeting and Availability Control
Profit Center Accounting
Integration
1. Transaction Key /Process Key
2. Valuation Class
3. Assignment of accounts
4. MM Customization
5. FI Consultant job in MM
6. Assignment of Accounts for Automatic Postings(MM
to FI)
7. FI Consultant job in SD
8. SD Steps
9.
Co-Profitability Analysis (CO-PA)
1. Data flow in CO-PA
2
Page No.
3
11
23
25
27
28
31
34
38
42
46
60
64
76
77
78
89
90
97
100
115
120
120
2. Customization
3. SD End user area
Report Painter
Product Costing
1. Co Consultant Job (Activity based costing)
2. PP Consultant job
3. CO End User area
4. MM End User area
5. PP End user area
Actual Costing
1. CO Consultant job
2. PP consultant area
3. Asset Accounting area
New General Ledgers (ECC 6 New Features )
1. Customization
2. Document Splitting
Central Excise and Sales Tax
1. Central Excise Customization (Purchase)
2. Central Excise customization (Sales)
3. SD End user area
Financial Statement Version
Asset Accounting Area
Project Report
122
126
129
132
134
144
146
147
149
153
153
167
174
179
180
188
192
195
211
217
228
237
238
CONTROLLING (CO)
This is used for internal reporting in Co organizational Hierarchy Highest node is
controlling area. In FI Highest node is company , Company code
CO AREAS :
1.
Cost Elements Accounting: To update Co records / sub modules cost elements

are required.
There are two types of cost elements

1. primary cost elements
2. Secondary cost Elements
2.
Cost Center Accounting: This is used to view department wise costs.
3.
Internal orders: This is used to view costs for specific task.

Eg: Vehicle wise running expenses / Petrol expenses, Repairs to that Vehicle,
Telephone wise expenses production order costs / Exhibition costs.
Create each vehicle as n order and capture the costs
Production order:
Create production order as on internal order and capture the costs.
Exhibition costs: Sales men salaries , Advertisement discounts to customers
conveyance. Create a exhibition order
4.
Profit center accounting : This is used to view profitability product wise /

Division wise / Location wise if business area is not used in FI
Product Costing :This is used for valuation if inventories
6.
Eg: Finished goods and work in process.

Profitability analysis: This is used to view profitability for number of parameters
at a time.
Eg. Sales order wise / Customer wise / Product wise / Plant wise / Sales
organization wise profitability this is reporting tool
BASIC SETTINGS FOR CONTROLLING:

Maintain controlling area
FI Organization Structure
CO. Organization Structure
Company
|
Company code
|
Business area
Controlling
|
|
|
Cost Center
Scenario 1
Company
|
Company code
|
Business area
=
---
Controlling Area
|
Cost Center
(a)Controlling area at company code level, b)Business area will be assigned in cost
centers.)
Scenario -2
Company
|
Company code
|
Business area
---
Controlling Area
|
|
|
Cost Center
(a )Controlling area at company (group) level no. of company codes will have one
controlling area, b) Business area will be assigned in cost centers.
1) When management wants to view number of company codes cost centers data at a
time It is not possible in 1st Scenario It is possible 2nd scenario.
In report it will ask only one controlling area and not multiple controlling area.
2) When management wants to view number of cost centers data of company code
Directly it is possible in 1st scenario.
Also it is possible in 2nd Scenario By creating cost center groups.
It means 2nd Scenario is more flexible.
MAINTAIN CONTROLLING AREA:
Path : SPRO Controlling General controlling Organization Maintain
controlling area (Tr.Code is OKKP)
If we go for 1st scenario company code should be the controlling area.
If we go for 2nd scenario we can use any code for controlling area code.
Double click maintain controlling area.
Select new entries button
Controlling area
Name
Company code to controlling area
Currency type
:BIL
:controlling area forBIL
: Select controlling area same as company code
: select 10 company code currency.
Once we select 10 company code currency , currency field, Chart of Accounts filed and
Fiscal year variant filed will be updated automatically.
Cost Center standard hierarchy
: BILHIER
Save
Select yes button for the message system to create as a standard hierarchy
Select create request button
Short description
: Co customization for BIL
Press enter
Press enter once again to save in the request.
COST CENTER STANDARD HIERARCHY:
Cost center standard hierarchy
: BILHIER
|
Dept. A
Cost centers
Dept.B
Dept.C
At the time of cost center creation It will ask under which hierarchy we are creating the
cost centers.
In the report when we give cost center Dept.A It gives only Dept.A date. When we
give cost center Dept.B It gives only Dept.B date.
When we give cost center hierarchy BILHIER It gives all the cost centers data.
Double click on assignment of company codes folder

Give the company code : BIL
Select save button or Ctrl+S
Press enter to save in your request
Double click on a activate components / control indicators folder
Fiscal year
:2007
Cost center
: Select component active
Select active type check box

Order management select component active.
Select profit center accounting check box
Save
Ignore the warning message press enter
MAINTAIN NUMBER RANGES FOR CONTROLLING DOCUMENTS:
1. CO through posting from FI (Business transaction COIN
CO No rang interval for the business transaction COIN
FI
Document type
And no.ranges
Co
SA
COIN
|
01
|
1-100000
|
|
1-00000
Automatic posting
Manual posting F-02
1. Repost Co line items (Business transaction RKU3)

Option 1
Posting in FI
Wages A/c
Wages A/c
Wages A/
To bank
1
1
Dr
Dr
Dr
100000
200000
300000
600000
Dept.A
Dept.B
Dept C
FI Document
Co Document COIN
Note :Automatic posting is a business transaction

Option 2
Posting in FI
Wages A/c
Posting in CO
Dr
To Bank
2
1
1
600000
Dept common
Dept.common
Dept. Common
600000
Post Co line item
Documents
FI Document
CO Document COIN
Dept A
Dept B
Dept C
100000
200000
300000
No FI document
1 CO Document RKU3
Transfer document wise/line item wise

Total documents generated
1.
2.
Wages A/c
FI Document
CO Documents
Dr
600000
Dept Common Dept A 300000

Dept Common Dept B 200000
Dept Common Dept C 300000
Rent A/c
To bank
Dr
50000
650000
Dept A
Repot CO line item
Transfer line item wise

Transfer document wise / Line item wise
Report costs ( Business transactions RKU1)
This is used when we split the cost center into number of cost centers or transfer for
wrong cost center postings.
No FI document will be generated
CO document only will be generated
Transfer cost element wise (GL Account wise) 01/07/2007 split into Dept A and Dept X
Dept A
Dept X
30/04/2008
30/05/2008
30/06/2008
30/04/2008
03/05/2008
30/06/2008
400100 Salaries 200000

400100 Salaries 250000
400100 Salaries 275000
---------400100 total 725000
400101 wages
400101 wages
400101 wages
Total 400101
30/04/2008
31/05/2008
30/06/2008
400300
400300
400300
400300 Total
Rent
Rent
Rent
400100 Salaries 200000
100000
150000
125000
---------375000
400101 wages 125000
500000
50000
50000
-------150000
400300
Rent 40000
Planning primary costs ( Business transaction RKP1)

Planning cost center wise or no. range interval for all the types , budgeting cost center
wise for each cost element.
Path: SPRO- Controlling General controlling Organization- Maintain number
ranges for controlling document (T.Code is KANK)
Controlling area
: BIL
Select maintain groups button
From the menu select group Insert
Text: Co doc no. range interval for BIL
From number
:1
To number
:100000
Enter
Double click on business transactions COIN
RKU3
RKU1
RKP1
Select Co.No.range interval for BIL check box
From the menu select Edit Assignment element group
Save
Ignore the message press enter
Note :Usage of Version locked authorized person only Eg; Cost Accountant
MAINTAIN VERSIONS:
Version are nothing but budgets
Original budgets
Revised budget
Re revised budget
Version 0
version 1
Version 2
We can compare actual with original budget, Revised budget and Re revised budget
Path: SPRO Controlling General controlling Organization Maintain
versions
Select version 0 (Plant /actual version )
Double click on settings for each fiscal year folder
Give the controlling area
: BIL
Enter
Fiscal year
:2008
Exchange rate type
:select B (Bank selling rate)
Once budgeting is completed at end user are a select version locked So that no body
can change budget figures.
10

Select bank arrow
Planning is made attend user area after plannings completed we select version locked
check box , no body can change planned figures.
COST ELEMENT ACCOUNTING:

To update CO records / sub modules cost elements are required
There are 2 types of cost elements
1. Primary cost element
A)Primary cost elements are our general
ledger accounts
B) Posting to primary cost elements are
possiable
2 Secondary cost elements

A)Secondary cost elements are other than
general ledger accounts
B) Postings to secondary cost elements are
not possible. They are used to allocations /
Settlements
Dept C
Dept A
Dept B
(Service Dept)
(Production Depts)
Salaries
100000
Wages
200000
Power
5000
In the month end, by using secondary cost
element, we allocate costs from service to
production Depts.
COST ELEMENT CATEGORIES
PRIMARY COST ELEMENT CATEGORIES:

1.
Primary cost / costs redacting revenues. This used for expenditure accounts
3.
Accrual / Deferral per surcharge :This is used for month end provisions only in
CO
11.
Revenues: This is used for income accounts
12.
Sales Deduction: This is used for expenditure accounts like sales commission
Trade discount where CO-Profitability analysis module is activated
22.
External settlement( Settlement from CO FI): This is used for allocation of
internal order settlement to GL Accounts / Assets.
11
SECONDARY COST ELEMENT CATEGORIES:

21.
31.
41.
42.
43.
Internal settlement (Settlement from CO to CO) This is used for allocation of

internal order settlement cost to cost centers.
Order/ Project Results analysis: This is used for work in process calculations is
product costing.
Overheads rates :This is used for calculation of raw material overhead rate /
Production overhead rate in product costing .
Assessment: This is used for allocation of primary cost element posing and
secondary cost postings from one cost center to other cost centers.
Internal Activity Allocation: This is used for calculation of activity types in
production cost.
Eg: Machine hours rate / labour hour rate in product costing.
COST CENTER ACCOUNTING

This is used to view department wise costs we use cost center accounting.
1. Creation of primary cost elements, we can create
A) FI Area
|
B)CO Area
|- Co Area
C)Automatic creation
|
2. Display cost elements created
3. Creation of filed status group by making cost center required entry field
4. Assign new filed status group in GL expenditure accounts
5. Creation of cost centers.
6. Creation of cost center groups.
7. Creation of cost element groups
8. To enter exchange rate for type M for INR to Euro
9. Posting of transaction in FI
10. To view cost center wise report.
11. To view CO documents
1. A) Creation of primary cost element at FI area
Use to FS00 GL masters creation
Give the GL account number : 400100 Salaries Account
Company code
: BIL
Form the menu select GL Account display
Now select edit cost element button
Valid from date
:01.04.2008
To date
:31.12.9999 comes automatically
Enter
Cost element category
: Select 1 (Primary cost / cost reducing revenues)
12
1. B) Creation of Primary cost element at CO area:

Use transaction code FS00
Path: Accounting- Controlling- Cost element accounting-Master data-Cost
element Individual processing-Create primary (Tr.code KA01 )
Cost element
: 400300 Rent Account
Valid from
:01.04.2008 to 31.12.9999
Enter
:1 (primary cost /cost reducing revenue)
Save
1. C) Automatic creation of primary cost elements:
1) Marked default settings (OKB2)
path : SPRO-Controlling-Cost element accounting-Master data Cost elements
Automatic creation primary and secondary cost elements-Make default
settings.(Tr.code is OKB2)
Give the chart of Accounts : BIL
Enter
Account from
:400301
Account to
:499999
Cost element category select 1
Save
Create batch input session (OKB3)
Same path as above
: BIL
Valid from
:01.04.2008
Valid to
:31.12.1999
Session name
:BIL (This is text field)
Execute
Execute batch input session (Tr code is SM35)
Same path as above
Select session name
: BIL
Select process button
13
Select session
:BIL
Select display errors only radio button

Select process button
We get a message processing of batch input session completed.
Ignore the message & select exit batch input button
Display primary cost elements created (KA03)

Path: Accounting-Controlling-Cost element accounting-Mater data-Cost
element Individual processing Display- (Tr code is KA03)
Select drop down button beside cost element
Give the Controlling area : BIL
Enter
Creation of field status group by making cost center required entry field:
(Tr.Code is OBC4)
Select field status variant: BIL
Double click on filed status groups folder
100000 equity share capital G001
We cant make cost center required for

balance sheet accounts
400100 Salaries Account
G001
For G004 we make cost center required and
assign in salaries account (i.e in expenditure
accounts)
Double click on field status group G004 cost accounts

Double click on General data
Text make it required entry field
Select next group button
Cost center select required entry filed
Select next page or page down button two times.
Business area make it option entry filed
Save
14

Assign group new field group in GL expenditure accounts (FS00)
Give the GL account 400100 salaries account
Company code
:BIL
From the menu select GL account change select create / Bank / Interest tab
Filed status group change to G004
Save
Give the GL Account No.400300 Rent A/c
Company code
:BIL
From the menu select GL account change

Change field status group to G004
Save
Creation of cost centers:
Path: Accounting-Controlling-Cost center accounting-Master data-Cost centerIndividual processing-create (Tr.code is KS01)
Cost center
: Dept A
Valid from
:01.04.2008 to 31.12.9999
Enter
Give the name
: Dept A
Give the description
: Dept A
Person responsible
:Mr.A
Cost center category
: Select 1 production
Hierarchy area
: select BILHIER
Business area
:BILH
Currency
:INR

One more cost center
: Dept B
Valid from
:01.04.2008 to 31.12.9999
15
Reference cost center
: Dept A
Controlling area
: BIL
Enter
Change the name to Dept B
Change the description to cost center Dept B
Change the person responsible
: Mr B
Other fields are common

Select save button
Cost center
: Dept C
Valid from
:01.04.2008 to 31.12.9999
: Dept A
Controlling area
: BIL
Enter
Change the name to
: Dept C
Change the description to cost center : Dept C

Change person responsible to Mr.C
Cost center category
: Select to 2 (service cost center)
Select save button or Ctrl+s

Creation cost center groups:
Hierarchy
: BILHIER
Cost centers
Dept A Dept B Dept C Dept X
Dept Y
Dept Z
Category
Production Prod Service
Production Production Service
Business Area
HYD
HYD
HYD
BGL
BGL
BGL
If we want to see all cost centers data BILHIER
If we want to see production cost centers data Create a cost center group and assign
Dept A . Dept B, Dept X and Dept Y.
If we want to see HYD cost centers data cost cost center group and assign Dept A, Dept
b and Dept C
If we want so settled production cost centers data create A cost center group and assign
Dept A and Dept B
16
Path : Accounting Controlling Cost center accounting Master data- Cost center
group Create (Tr.code is KSH1)
Give the cost center name
: BILHYD PROD
Enter
Description Hyderabad production cost centers BIL
Select Edit Cost Center Insert cost center button
Select the cost centers Dept A
Dept B
Save
Creation of cost Element group:
FI : Account groups Personnel cost
CO:Dept wise personal cost or

Administration
400100 salaries
Create cost element group personnel and

assign 400100 -400199
400101 Wages
400102 Bonus
400103 Staff welfare and Administration
400300 Rent
400301 Telephone exp
400302 Petrol exp
Create cost element group administration

and assign 400300-400399
In the report center Dept A Dept C

Or
Cost center GRP
Cost element
Or
Cost element GRP personnel
administration
Path: Accounting Controlling-Cost center accounting-Master data-Cost element

group Create (Transaction code: KAH1)
Cost element group name : BILADMIN
Enter
Description : Administration expenses for BIL
Select insert cost element button (Shift+F4) (Edit Cost element Insert cost element)
17
From 400300 to 400399

Save
To enter exchange rate for type M for INR to EURO (Tr.Code is OB08)
Exchange rate type
: M (Average rate)
Valid from
:01.10.2008
From currency
: INR
To
: EUR
Direct quotation
:0.02

Posting of transaction in FI Transaction code:F-02
Give the document date
Type
Company code
Posting key
Account
Enter
Give the amount
Cost center
Text
: Todays date
:SA
:BIL
:40
:400100 salaries account
:500000
: Dept A
:Salaries posting
One more expenditure

Post key
:40
Account
:400300 Rent account
Enter
Amount
:100000
Cost center
: Dept A
Text
: Rent posting
Posting key
: 50
Account
:200105 SBI current account
Enter
Amount
:*
Business area
:BILH
Text
: Expenditure posting
From the menu select Document Simulate
18

To view cost center wise report:
Path: Accounting Controlling-cost center accounting Information system-Report for
cost center accounting-Line items Cost centers: Actual line items (Transaction
:KSB1)
Cost center select Dept A (if you want change the posting dates)
Select execute button
Keep the cursor and the first line item
Select document button
Select back arrow
Select change layout button (Ctrl+F8)
Select Document no.under column set
Select value in reporting currency under displayed columns
Select left arrow or show selected filed button
Select reference document no.under column set
Select value in report current under displayed columns
Select left arrow
Select business transition under column set
Select document no. under displayed columns
Select left arrow
Enter
To view co documents:
Path :Up to reports for costs center accounting path is same -Line items Co
documents :Actual costs (transaction code is KSB5)
Document no.
:1 to 100000
Execute
Select folder button for document no.1
Report co line items:

Business transaction RKU3
FI doc.13
19
001
400100 Salaries
500000 Dept A
Report co line item

002 400300 Rent
003 200105 SBI
150000 Dept B
50000 Dept C
100000 Dept A
600000
Report co line item

Transfer document wise /line item wise , transfer line item wise
Only document will be generated
Path: Accounting Controlling-Cost center accounting Actual postings-Report line
items-Enter (Transaction code is KB61)
Select document no. :13
Company code
:BIL
Fiscal year
:2008
Execute
Double click on line item no.1
Amount under new account assignment 150000
Cost center
:Dept B
Select new item button
Select next button
Amount under new account assignment 50000
Cost center
: Dept C
Save
Go and see the cost center report KSB1
Give the cost center
Dept A

To view cost element wise to total
Select cost element column
Select sub totals button
(Note:That is dues cost element wise total)
Repot costs (Business transaction RKU1)
This is used when we split a cost center in to number of cost centers or wrong cost center
postings.
Only CO document will be generated
Transfer cost element wise (GL account wise)
20
Path : Accounting-Controlling-cost center accounting Actual postings-manual

reporting of costs Enter (Transaction code is KB11N)
Cost center (old)
: Dept A
Cost element 400100 Salaries

Amount
:100000
Cost center new
: Dept C
One more cost center (old)
: Dept A
Cost element
:400300 Rent
Amount
:25000
Cost center (new)
: Dept C
Enter
Select save button or Ctr+S
Period lock:
A) Transaction which effect

FI and CO eg:COIN
B) Transaction which effect
only CO Eg.RKU3, RKU1
C) Transaction which effect
only FI Eg.Debit balance
sheet and credit balance
sheet
FI
To open
CO
To open
No check
To open
To open
No check
Sept .08 March
Oct 2008 to March 2009
An expenditure posting in FI for September. We cant post since periods are not open.
Path: Accounting Controlling-cost center accounting-Environment Period lockchang (Tr.code is OKP1)
Controlling area
: BIL
Fiscal year
:2008
Select actual button

Select period
:01
Select lock period button
21
Save
Set controlling area :(OKKS):
Path :up to Environment the path is same Set controlling area
:BIL
Enter
Real time integration of controlling with FI on line reconciliation ledger
This is used when we get for 2nd scenario (no.of company codes having one controlling
area ) all the company codes should use same Char of Accounts.
Planning cost center wise
Path :Accounting Controlling cost center accounting Planning Cost and Activity
inputs Change (KP06)
Version
:select 0 (Original budget)
From period
:1
To period
:12
Fiscal year
:2008
Select next page or page down button

Cost center group
:BILHIER
Cost element From
:400000
Cost element To
:499999
Free
If we select radio button
We have to select cost element from the
drop down list and plan against the
Climents
Form Bsed
If we select from based radio button
The cost element list in a available on
screen plant against cost elements
Select form based radio button

Select overview screen button
For cost element 400100 Plan Fixed cost 1500000
Distribution key 1 Equal distribution
Select cost element
400100
From the menu select Goto Period screen

Select back arrow
22
Fro cost element 400300 Plan fixed cost 960000

Distribution key 1
To plan for Dept B Select next combination button
To go back to previous dept select previous combination button
Save
To view variance report cost center wise

Path :Accounting Controlling-Cost center accounting Information system Reports
for cost center accounting Plan /Actual comparisons Cost centers: Actual
/Plan/Variance (Tr code is S_ALR_87013611)
Controlling area
:BIL
Fiscal year
:2008
From period
:10
To period
:10
Plan version
:0
Cost center Value
:Dept A
Execute
Keep the cursor on Salaries A/c actual costs amount
Select call up report button
Double click on cost centers : Actual line items keep the cursor on the first line item.
Select document button
23
ONLINE RECONCILIATION LEDGER

Reconciliation used when
when number of company codes having one controlling area 2nd Scenario
It can be at controlling area
All the company codes should use the same Chart of Accounts
due to online reconciliation ledger, it generated in a document in FI
BIL Controlling area
|
-----------------------------------------------------------------------|
|
Company code BIL
company code BSL
|
|
----------------------------------------------------------------------|
|
|
|
|
|
Dept A
Dept B
Dept C
Dept X
Dept Y
Dept Z
If salaries paid and posted FI at (F-02)

Salaries A/c
---------------------------------100000
|
|
Out of 100000 salaries 20000 belongs to company code BIL
If we use the reconciliation account at cost center level and the 20000/- is transfer to
company code BSL (Dept X) it passes the entry in financial automatically
Here Reports at No FI records
In BIL Books
BSL
Dr 20000
To Salaries a/c
20000
In BSL books
24
Salaries account
To BIL a/c
Dr 20000
20000
Customization at Finance:
To copy company code BIL customization including accounting to BSL
Path :SPRO-Enterprise structure Definition Financial accounting Edit, copy,
Delete, Check company code(T.Code EC01)
Double click on copy, delete, check company code
From the menu select organization object copy organization object
From Company code
:BIL
To company code
: BSL
Enter
Select Yes for the message (for copy the GL accounts)
Select No button allocate a different local currency
Short description :Customization for Birla Steel Limited
Press enter
Enter once again to saving the request
Go on press enter till you got the message company code BIL copied to BSL with out 75
number range object
Select back arrow
Double click on edit company code data
Select position button
Give the company code
:BSL
Enter
Select company code
: BSL
Select address button

change the company name to : Birla Steel limited
Enter
25
save and Save in your request button

Assign company code to company
Path :SPRO-Enterprise structure-Assignment Financial accounting-Assign
company code to company
: BIL
Enter
For the company code
:BSL assign BIL(group name)
Document type SA should allow inter company postings: (OBA7)
Select type
: SA
Select details button

Select inter company postings check box
Save
Creation of GL Masters FS00
BIL Books
1) FI/CO reconciliation account under only
expediter group which should not be a cost
element 400150 Personnel group
2) Birla Steels limited, current assets,
Loans & Advances 200160 Birla Steel
Limited
BSL Books
1)FI/CO reconciliation account under any
expenditure group which should not be a
cost element 400150 personnel group
2)Birla Industries Limtied current Assets,
Loans & Advances 200161 Birla
Industries Limited
Same chart of accounts

BIL chart of accounts BIL
BSL chat of accounts BIL
When we use same chart of accounts, account description should be same in all the
company codes.
In BSL books If we create account No.200160 It takes Birla Steels Limited- we can
not crate our account in our books.
Creation of GL masters FS00
26
Give the GL account no.
:400150
Company code
:BIL
Select with template button

Give the GL account o.
:400100 Salaries
Company code
: BIL
Enter
Change short text & GL account long text to FI/CO reconciliation account
Select create / bank /interest tab
Field status group change to ICCF CO < -> FI reconciliation posting
Save
Give the GL Account No.200160
Company code
: BIL

Give the GL Account No.200100 Cash A/c
Company code
:BIL
Enter
Select type/Description /tab
Change short text GL account long text to BIRLA STEEL LIMITED
Select create / Bank/Interest tab
Filed status group change to G067
Deselect relevant to cash flow check box
Save
Give the GL account No.400150
Company code
:BSL

Give the GL account 400150
Company code
:BIL
Enter & Save

Company code
:BSL
27

Company BIL
Enter
Select type / Description tab
Change short text +GL long text to Bila Industries limited
Save
Prepare cross company code Transaction (Transaction code is OBYA)
Path :SPRO-Financial accounting-GL accounting Business transactions-Prepare
cross company code transactions
Company code 1
BIL
Company code2
BSL
Enter
Posted in BIL
cleared against BSL
Debit posting key
:40
Account debit
:200160 ( Birla Steel Limited)
Credit posting key
:50
Account credit
:200160
Posted in BSL
Cleared against BIL
Debit posting key
:40
Account debit
:200161 Bilra Industries Limited
Credit posting key
:50
Account credit
:200161
Save
CO customization ( tr code is OKKP)
Maintain controlling area
Assign company BSL to controlling area BIL
Select controlling area
:BIL

Company code to controlling area: Select cross company code cost accounting
Reconciliation ledger document type
:SA (GL accounts document)
Double click on activate components / control indicators folder

Select company code validation check box
28
Double click on assignment of company codes folder

Select company code
:BIL
Select copy as button

Change the company code to BSL
Enter & save
Activate reconciliation ledger (Tr code KALA)
Note: Follow through path
Path:SPRO Controlling Cost element accounting-Reconciliation ledger-Activate
deactivate reconciliation ledger
Double click on activate reconciliation ledger
Controlling area
:BIL
Select Execute button

Define adjustment accounts for reconciliation posting
Same path
(Tr code is OK17)
Double click on define accounts for automatic postings

Select change account determination button
Save
Reconciliation account:
Give the account no.400150 FI/CO
Save
FI CUSTOMIZATION
Define variant for real time integration:
Path :SPRO-Financial accounting (new) Financial accounting global setting (new)
Ledger-Real time integration of controlling with financial accounting Define variants
for real time integration
Variant for real time integration B1
29
Select real time integration active check box

Select account determination active check box
Key date active from :01.04.2008
Document type
:SA
Ledger group (FI)
:0L
Text variant for
:BIL
Select cross company code check box

Select cross business area check box
Select cross profit center check box
Save
Assign variants for real time integration to company code:
Same path.
Company code
:BIL
Variant
:B1
Company code
:BSL
Variant
:B1
Save
Creation of cost center for company code BIL (KS01)
Give the cost center department X
Valid from
:01.04.2008
To date
:31.12.9999
Reference cost center :Dept A

Controlling area
:BIL
Enter
Change the name to
:Dept X
Change the description to cost center dept X
30
Change company code to
BSL

Repost costs (F-02)
Cost center old
Cost element
Amount
Cost center new Dept
Save
:Dept A
:400100 Salaries
:20000
X
To make text filed optional for field status group G004 cost accounts(Tr.code is
OBC4)
Select field status variant for BIL
Double click on field status groups folder
Double click field status G004
Double click on General data
Text make it optional entry field
Press enter to save in our request
Go and see the FI documents (Tr.code is FB03)
Select document list button
:BIL
Enter the date :From date
To Date
Execute
Double click on document no.
Select back arrow
Chang the company code to BSL
Execute
Double click on document no.
31
CROSS COMPANY CODE POSTINGS
Company code
:BIL
BSL
Outstanding expenses of BSL paid by BIL

BSL
Dr
To Bank
25000
25000
Paying company code : BIL

Credit
Bank
Debit
outstanding exp
Outstanding 25000
To BIL25000
:BIL 25000
:BSL 25000
Use the Transaction code :F-02

:Todays date
Type
:SA
Company code
:BIL
Posting key
:50
Account no.
:200105
SBI CA
Enter
Amount
:25000
Business area
:BILH
Text
:outstanding expense payment on behalf of BSL
Posting key
:40
Account no
:100500 out standing exp.
New company code
:BSL
Enter
Amount
:*
Business area
:BILH
Text
:+
From the menu select document Simulate
Double click third line item
Business area
:BILH
Text
:+
Select next item button
32
Business area
Text
Select save button or Ctr+S
Posting by
Company code
Cross company code no.
FI posted by
Company code
Cross company code no.
:BILH
:+
:BIL
:15
08
:BSL
:2
08
By viewing the cross company code document number We know which company code
has initiated the posting.
Select continue button
Accrual orders (Imputed cost calculation)
This is used for month end provision only in CO
This is used for irregular expenses like Bonus
Cost element category should be 3
Accrual/ Deferral per surcharge
Define CO.No.range in interval for business
Transaction
:KAZ1 Actual cost center accrual
FI Month end provision

1. Accrual / Deferral document
A. Bonus provision for Nov
30.11.2008
Bonus A/c
To Out standing exp.
B. Reverse next month 1st 01.12.2008
01.12.2008
Outstanding Exp.
To Bonus A/c
C. Bonus provision for Dec.
31.12.2008
Bonus A/c
To Out standing exp
2. Open item management
A). Bonus provision for Nov.
30.11.2008
Bonus A/c
To Outstanding exp.
B). Bonus provision for Dec.
31.12.2008
Bonus
To Outstanding exp
33
Dr.10000
10000
Dept A
10000
Dept A
20000
Dept A
10000
Dept A
10000
Dept A
Dr.10000
Dr 20000
Dr10000
Dr.10000
Month end provision

Number of companies will not prepare profit & loss and Balance sheet every
month, the will not make provision in the books every month in year end,
companies follow accrual basis of accounting. They make provisions for the
whole year.
Expenditure for all the months
Expenditure for March
Less (other than March)

More
In SAP when we take production an accounting entry will be generated

automatically Finished goods valuation will be based on costs for the month.
Stock valuation will be accrual orders
Lower in all month other than March
Accrual orders
Higher in March
Create overhead structure

Salaries
100000
Bonus -10% on salaries 1000
Debit cost center credit cost center

Dep Dummy (No accounting entry)
In the month end
Dept A
Bonus
1000 allocation to Dept A costs will

be allocated to production orders
There by Dept A will be zeroproduction valuation will be correct.
Dept Dummy
Bonus
1000
In the year end in FI when we make bonus provision for the whole year.
31.03.2009
Bonus A/c
Dr
To Outstanding
1200000
1200000
Dept Dummy
Dept dummy values in the year end
31.03.2009 Dept dummy
1200000
======
April to March 10000*12 = 120000

=====
In the year end Dept dummy values will be zero.
34
Creation of GL master bonus account personnel cost (FS00) group:Give the GL Account No.
:400105
Company code
:BIL
:400100 (salaries)
Company code
:BIL
Enter
Change short and GL account long text to Bonus account
Save
Select edit cost element button (F8)
Valid from date
:01.04.2008 to 31.12.9999
Enter
Cost element category :Select 3 accrual deferral per surcharge
save
Creation of cost center Dept dummy (KS01)
: Dept dummy
: Dept A
Controlling area
:BIL
Enter
Change name to Dept dummy
Change description to cost center: Department dummy
Select save button
Maintain overhead structure:
Path:SPRO-Controlling Cost element accounting-Accrual calculation percentage
method-maintain overhead structure (Transaction code is KSAZ)
Select create over head structure button (F7)
Over head structure :BIL1
Description
:BIL overhead structure
Select save button
Row Base
10 B1
Enter
Give the name salaries
Select create button
35
Row
O/H rate (Over head rate) Description
20
B2
Bonus
Enter
Give the name Bonus
Dependency :KRS1(controlling area)
Save
Keep the cursor on overhead structure BIL1
Select assignment button (F5)
Controlling area
:BIL
Select actual accrual radio button
Valid from
1 2008
valid to
12
2008
overhead structure
BIL1
Save
Double click on overhead structure BIL1
Keep the cursor on B1
From the menu select Goto calculation base
From cost element 400100
Save
Kept the cursor on B2
From the menu select Goto overhead rate
Valid from
1 2008
Save
From 10
Valid to
12 2008
To
10
Actual overhead
10%
Crdit B3
Keep the cursor on B3

From the menu select go to credit
Company code
:BIL
Business area
:BILH
Valid to
:12
Cost element
:400105
Cost center
:Dept Dummy
2008
Save
36
FR
To
10
CR
10
B3
Define CO.no range interval for the business transaction KAZ1-Actual cost Center
accrual:(Transaction Code KANK)
:BIL
Select maintain group button

Double click on KAZ1- Actual cost center accrual
Select CO.No range interval for BIL check box
From the menu select Edit-Assigned element group
Save
1. Posting of salaries for the month of August F-02
Give the document date end posting date :03.08.2008
Date
:03.08.2008
Type
:SA
Company code
:BIL
Posting key
:40
Account no.
:400100 Salaries A/c
Enter
Amount
:100000
Cost center
Dept A
Text
:Salaries posting
Posting key
:50
Account no
:200105 SBI current Account
Enter
Amount
:*
Business area
:BILH
Text
:+
From the menu select document Simulate and save

Accrual calculation (KSA3)
37
Accounting Controlling Cost element accounting-Actual postings Accrual

calculation
select cost center radio button
give the cost center
: Dept A
period
:5
fiscal year
:2008
deselect test run check box
select details list check box
Execute
Select next list level button
:Dept A
Posting date
:01.08.2008 to 31.08.2008
Execute
Select back arrow
: Dept dummy
Execute
Bonus provision in the year end in FI Transaction F-02
Give the document date & Posting :31.03.2009
Type
:SA
Company code
:BIL
Posting key
:40
Account no.
:400105 bonus account
Enter
Amount
:10000
Cost center
:Dept dummy
Text
:Bonus provision for the year 2008-09
Posting key
:50
Account
:100500 outstanding exp.
Enter
Amount
:*
Business area
:BILH
Text
:+
Document Simulate and save
:Dept dummy
38
Posting date
Execute
:01.04.2008 to 31.03.2009
STATICALLY KEY FIGURES (SKF)

This is used as a basis for allocation of costs from one cost center to other cost
centers.
Eg. Employee / Area/ Telephone calls
Dept C
Dept A
Dept B
(service Dept)
(Production departments)
Salaries
500000
No.of employee of A and B
Rent
100000
Sq.meter are of A & B
Telephone Exp25000
No.of telephone calls of A & B
Enter CO. No range interval for the business transaction.
RKS (Enter statistical key figures)
SKF category Fixed Total
Fixed
If we choose fixed, values
To SKF are common for all months in the
year, if we dont make changes in between
Eg: Employee / Area
Total
If we choose total
We have to enter values for SKF, for each
and every month
Eg: Telephone calls
No.of Employees
April 2008
May 2008
June
July
Aug
Sep
Oct
100
|
|
|
|
|
|
100
|
|
|
|
|
150
Aprl 2008
May
June
July
Aug
Sep
Oct
Dec
Jan.09
Feb
March
|
|
|
|
|
|
|
|
Dec
Jan 2009
Feb
March
39
No.of Telephone calls

1000
1500
2000
Define co.no range interval for the business transaction RKS-Enter Statistical key
figures Transaction Code is (KANK )
: BIL
Double click on RKS

From the menu select Edit Assignment element group.
Save
Ignore the warning message press enter.
Create Statistical key figures
Path :Accounting Controlling cost center accounting master Data-Statistical key
figures Individual processing Create (Tr.Code is KK01)
Give the statistical key figure
:EMP
Enter
Give the Name
:Employee
Statistical key figure unit of measurement : Select EA each

Key figure category :Select fixed values under radio button
Save
Path : Accounting Controlling Cost Center accounting actual postings-statistical
key figures-Enter (Tr.code is KB31N)
Received cost center
: Dept A
Statistical KF
: EMP
Total quantity
:500
Received cost center
: Dept B
Statistical KF
:EMP
Total quantity
:250
Save
Period end closing
In the month end, we allocate costs from one cost center to other cost centers
40
Dept C
(Service department)
Salaries
Wages
Rent
Dept A
Dept B
500000
300000
50000
no.of employee of A and B

No.of employee of A and B
Percentage basis
Basis of allocation can be percentage method statistical key figures method /activity type
(machine hour / labour rate)
Allocation methods:
1. Assessment :
A) Transfer primary cost postings and secondary cost postings.
Dpt X
Dept C
Dept A
Dept B
Wages 100000 Salaries
500000
Salaries 400000 Salaries 300000
Wages
300000
Rent
50000 Add all 85500
Add all from C 95000 10%
All from Dept X
100000
-----------------------------Less 950000
1255000
395000
=====
=======
=======
Allocation
Primary cost postings
Secondary cost postings
B) Receiving cost centers cant track original cost element Dept A and B will
not show the transfer value how much salaries wages and rent.
C) Define Co.No.range interval for business transaction RKIU actual
overhead assessment.
2. Distribution
A) Transfer only primary cost postings
B) Receiving cost center can track original cost elements.
C) Sender should be only cost center
D) Define Co.No.range interval for the business transaction RKIV actual
overhead distribution.
3. Periodic reposting:
A) Transfer only primary cost postings
C) Sender can be a cost center or interval order.
D) Define Co.No.range interval for the business truncation.
RKIB periodic reposting.
41
4. Indirect activity allocation.

A)Transfer only primary cost postings.
C) Sender should be only cost center.
D) Transfer quantities as well as values.
E) Define Co.No.range interval for the business truncation.
RKIL Indirect activity allocation .
Which over method we follow, we have to create cycles.
When the allocation basic is different for the cost elements in the cost center, we have to
create number of cycles for number of segments for a cycle.
Dept C
(Service Department)
Salaries
Wages
Rent
Dept A
Dept B
500000
300000
50000
No.of employees of A and B

No.of employees of A and B
Percentage basis
Option 1:
Cycle 1
(Salaries and wages allocation)
|
Segment 1
Option 2
Cycle 2
(Rent allocations)
|
Segment 1
Cycle 1
|
---------------------------------------------|
|
Segment1
Segment2
(Salaries and wages allocation)
(Rent allocation)
42
ASSESSEMENT
1. Creation secondary cost element : i.e (that is) assessment cost element :
Path: Accounting Controlling Cost element accounting-Mater data-Cost
element Individual processing Create secondary (KA06)
:BIL
Enter
Cost element
:1000000
Valid from
:01.04.2008
to 31.12.9999
Enter
Name and description
:Assessment cost element.
:42 (Assessment )
Save
2. Define Co.No.range interval for the business truncation- RKIU-Actual overhead
assessment
Use the Truncation code :KANK
:BIL

Double click on RKIU
From the menu select Edit Assignment element group.
Creation of assessment cycle:
Accounting Controlling Cost center accounting-Period and closing Current
settingsDefine assessment (Tr.code S_ALR_87005742)
43
Give the cycle

:BIL1
Start date
:01.04.2008
Enter
Text
: Assessment cycle
Select iterative check box.
Select iterative check box
Dept C
Dept A
Salaries
500000
Dept B
Less :Allocation
500000
Dept Z
-------0
Add: Allocation
90000
Less :Allocation
90000
------0
Add: Allocation
1800
Dept Z
Wages
Add: Allocation
Less : Allocation
400000
50000
-------450000
450000
------0
====
60% 300000 54000

30% 150000 27000
10% 50000 9000
Dept X
Dept Y
50%
30%
225000
135000
4500
2700
Dept C
20%
90000
1800
We have to run number of items to make both cost center values zero. If we select
interactive check box, system will run number of items automatically till both cost center
values become zero.
Select attach segment button.
Segment name
: Segment 1
Description
: Salaries allocation
Assessment cost element
:select 1000000
Sender rule
:select posted amounts
Share in %
:100
Select actual value origin radio button

Receiver rule
:Select variable portions
44
Variable portion type
:Select actual statistical key figures
Select sender / receivers tab

Sender cost center
:Dept C
Under Cost element
:400100 (Salaries a/c)
Under Receiver cost center group
:BILHYDPROD
Select receiver tracing factor tab

Statistical key figure
:EMP
Select receiver weight factors tab

Select save button or Crl+S
Select attach segment button
Segment name segment2
Description
:Rent allocation
Assessment cost element
:1000000
Sender rules
:Posted amount
Sharing in %
:100%
Select actual value origin radio button

Select receive rule
:Fixed percentages
Select senders/ receivers tab

sender cost center
:Dept C
Cost element
:400300 (Rent )
Receiver cost center group
: BILHYDPROD
Select receiver tracing factor tab

Dept
70
Dept
30
Save
Go and see the cost center Report (Tr code is KSB1)
Posting date
Execute
Select cost element column
:Dept C
:01.10.2008 to 31.10.2008
45
Select sub totals button

Dept C
Salaries
Rent
A
1500000
500
100000
25000
70
17500
B
No.of employees
250
50000
Percentage basis
30
7500
Execution of assessment cycle:

Path :Accounting Controlling Cost center accounting Period end closing-Single
functions-Allocations Assessment (KSU5)
Give the period
:7 (October)
Fiscal year
:2008
Deselect text run check box

Select details list check box
Cycle select
:BIL1
Execute
Select receiver button
46
INTERNAL ORDERS
This is used to view costs for a specific task.
Eg. A) Vehicle wise running expenses
Management has to task decision whether to sell the (or) keep the vehicle in company
A) petrol expenses for the vehicle
B) Repairs to the vehicle
It we take GL accounts in FI we will not create each vehicle wise petrol expenses and
repairs account.
In cost center accounting vehicles will be under administration cost center and the petrol
expenses repairs and administration expenses will be posted to administration cost center.
By creating vehicle as an internal order we can get the costs.
B) Telephone expenses:
If we want to know telephone wise expenses in FI we will have one account for all
telephones.
If we take cost center It will be entered in administration cost center - We can not
get telephone wise expenses directly.
By creating telephone as an order we can get telephone wise expenses.
C)
Production order costs

In a month no. of production orders will be executed. Some production orders
consume more raw material and same production orders consume less raw material.
If FI we have only GL account raw material consumption We dont know order
wise consumption.
By crating production order, we can get order wise costs.
D)
Exhibition costs
Company is conducting an exhibition
Salesmen salaries
Conveyance
Advertisement
Discounts
One account
Different account
Different account
Different account
47
We don't know the exhibition costs by creating an order we can get exhibition costs
Orders will be of 2 types

1)Real orders
2)Statistical orders
Settlement is possible
We can settle order
settlement not possible

statistical orders are used for
decision making
To
Cost Center
(Internal settlement)
From Co to Co
GL Accounts
Assets
(External settlement )
(From CO to FI)
When we transfer from cost center To cost centers allocation by assessment /
Distribution periodic reposting / Indirect activity allocation.
When we transfer from Internal order settlement.
Eg. Telephone expenses
Dr
50000 Cost center Dept
Order Tel no.66110883
To Bank
50000
The cost will be allocation to production
orders from CO
In the production order valuation we cant take.(50000+50000)
We have to take only one time 50000
When we are posting to no. of cost objects are will be real and others will be statistical.
At the time of order creation there is a statistical order check box.
A) When we select statistical order is statistical order check box.
Order is statistical (Automatically cost center will be real)
B) If we dont select statistical order check box
Order is real (Automatically cost center will be statistical )
Statistical order :
Telephonewise expenses order we create as statistical order.
Telephone expense
To Bank
Dr 50000
Cost center Dept A

Order Telephone no.66611983 Statistical
50000
Cost Center Dept A
48
Telephone expenses 50000 Allocation to paid order 50000

Cost center Dept A Zero
In the month end we allocation costs from Dept A to production orders there by cost
center Dept A will be zero.
Order telephone no.66611983
Telephone expenses 50000
Management can see telephone wise expense at any point of time afterwards.
Suppose we create order as real order
Telephone expenses Dr
50000
To Bank
50000
Cost center Dept A

order telephone no.66611983 Real
Cost center c data

Telephone Expenses
Telephone expenses
Order Telephone no.6661987

Allocation to production 50000
50000
50000
Order will be zero

In the month end we allocate cost from order telephone no.66611983 to production order
there by order will be zero.
Afterwards management cant see telephone wise expense.
Creation of order types:
Path : SPR O Controlling Internal orders order master data-Define order types
(KOT2_OPA)
Order category
:Select 01 Internal order (Controlling)
Enter
Order type
:BILT
Description
:Telephone orders for BIL
Planning profile
:select 000001 (General budget /plant profile)
Object class
:Select Over head cost
Select release immediately check box

Save
We get message no.range not processed
Select assign /change interval button beside no.reage interval
49
Double click order type
:BILT
Select motor pool A-ZZZZZZZZZZZZ(External)

From the menu select Edit Assign element group
Save
Creation of filed status group by making cost center and internal order required
entry fields (OBC4)
Select field status variant
:BIL
Double click on field status group folder

Select field status group G004 cost accounts
Change the filed status group to G002
Change the text to cost accounts (CC & IO required)
IO =Internal order
Enter
Save
CC=Cost Center

Double click on G002
Double click on additional account assignment
CO /PP order make it required entry field.
Save
Creation of GL master telephone expense (FS00)
Give the GL account no.400305
Company code
:BIL

GL account 400300 Rent account
Company code
:BIL
Enter
Change short text and GL a/c long text to Telephone expenses
Select crate / Bank/Interest tab
50
Change the filed status group to G002

Save
Select edit cost element button
Valid from date
:01.04.2008
Enter
:Select 1
Save
Creation of Internal orders:
Path :Accounting Controlling-Internal orders-Master data-Special functions Order
Create (Tr code is KO01)
Order type
:Select BILT
Enter
Order no.
:BIL 66611983 (Telephone no.)
Description
:Telephone order no.66611983
Company code
:BIL
Business area
:BILH
Select control data tab

Select statistical order check box
Save
One more order
Order type
:BILT
Enter
Order
:BIL66611984
Description
:Telephone order no.66611984
Company code
:BIL
Business area
:BILH

Select statistical order check box
Save
51
Creation order group

Up to master data the path is same Order group Create (Tr code is KOH1)
Give the order group name
:BILHYDTEL
Enter
Description
:Hyderabad order group (GRP)for BIL
Select insert order button(Select menu bar Edit Order Insert Order)
Select to orders
:BIL66611983
:66611984
Save
Posting of transaction in FI (F-02)
Document date
:Todays date
Type
:SA
Company code
:BIL
Posting key
:40
Account no.
:400305 Telephone exp
Enter
Give the amount
:100000
Cost center
:Dept A
Order
:BIL66611983
Text
:Telephone expenses
Posting key
:50
Account no.
:200105 (SBI current account )
Enter
Amount
:*
Business area
:BILH
Text
:+
From the menu select Document Simulate and save

To view internal order wise report
Path :Accounting Controlling-Internal order-Information system-Reports for Interval
orders -Line items Order -Actual line items-(Tr. Code is KOBI
Give the order no.BIL66611983
Remove the order group
52
Execute
Keep the cursor and telephone expense line item select document button
Planning order wise
Path :Accounting Controlling Internal orders Planning Cost and activity inputs
Change (KPF6)
Version
:0
From period
:8 (November)
To period
:8
Fiscal year
:2008

Give the order no.
:BIL66611983
Cost element
:400305 Telephone expense
Select from based radio button

Select view screen button
Cost element
:400305
Total plan cost
:75000

To view variant report order wise
Path :Accounting Controlling-Internal order Information system-Reports for internal
order-Plant /Actual comparisons-Order :Actual / plan / Variance (S_ALR_87012993)
Controlling area
:BIL
Fiscal year
:2008
From period
:8 (Current month)
To period
:8
Pant version
:0
Order values
:BIL66611983
Execute
Real orders:
They are used for vehiclewise expenses
Petrol expenses
Dr 50000
Order no.AP9Z1234
53
To Bank
50000
In the month end:

Cost center Dept A
Cost center Dept B
Cost center Dept C
Settlement can be percentage basis / ratio basis /Amount basis
Order no.AP9Z1234 Settle to
Petrol expenses
Order No AP9A1234
Allocation Dept A
Dept B
Dept C
50000
------50000
====
25000
15000
10000
-----50000
====
Order will be zero

Petrol expense
Dr 50000
To Bank
Cost center:Common
Order No.AP9Z1234 Statistical
50000
In the month end from cost center common allocate to Dept A, Dept B and Dept C by
assessment / Distribution / Periodic posting /Direct activity allocation.
Petrol Expenses
Cost center common

50000
Allocation to Dept A 25000
Dept B 15000
Dept C 10000
--------------50000
50000
====
=====
Cost center will be zero

Order no.AP9Z1234
Petrol expense
50000
=====
Management can see vehicle wise expenses at any point of item afterwards.
Creation of filed status group by making only internal order required entry filed
(OBC4)
54
Select filed status variant
:BIL
Double click on filed status group folder

Select field status group G002
Change field status group to G010
Change the text to cost accounts (IO required )
Enter and save
Double click on G010
Double cock additional account assignments
Cost center make it optional entry field
Save
Creation of GL master petrol expense under administration group (FS00)
Give the GL Account no.
:400310
Company code
:BIL

Give the GL account no.400300 Rent account
Company code
:BIL
Enter
Change short text and long text to petrol expenses
Select create/bank /interest tab
Field status group
:G010
Save
Valid from date
:01.04.2008
Enter
:01
Save
Creation of secondary cost element i.e. Statement cost element (KA06):
55
Give the cost element

:1000001
Enter
Name and description settlement cost element
:Select 21 internal settlement
Save
Maintain allocation structure:

Path :SPRO-Controlling Internal orders-Actual posting- Settlement-Maintain
allocation structures
Allocation structure
:B1
Text
:BIL allocation structure
Save
Select
:B1
Double click assignments folders

Assignment
:01
Text
:Vehicle expenses settlement
Save
Select
:01
Double click on source folder

From cost element
:400310 Petrol expenses
Save
Double click on settlement cost elements folder
Receiver category
:Select CTR cost center
Settlement cost element
:1000001
Save
56
Petrol expenses will be settled to cost center by using secondary cost element settlement
cost element.
Through orders.
Maintain settlement profiles:
Same path
Double click on maintain settlement profiles
Settlement profiles
:BIL1
Description
:BIL settlement profile
:B1
Select to be settled in full radio button

Double click on CTR cost center
Select % settlement check box
Select equivalence number check box
Select amount settlement check box
Under valid receivers
For cost center
:Select settlement required
Max.no. distribution rules
:999
Residence time
:12 months
Save
Rule 1:
Order no.AP9Z1234 settle cost center Dept A
Petrol expenses 50000 settle cost center Dept B
Dept C
30000
15000
5000
Rule 2
Order No.AP9Z1234 Settle to cost center Dept A 85%
Petrol expenses 50000 Settle to cost center Dept B 10%
5%
Order no.AP9Z1234 settle to cost center Dept 4:
Petrol exp 50000
Dept 3:
Dept 1:
57
Maintain number range for settlement documents:

Go through Same path (Tr.code is SNUM)
Double click on controlling area BIL
Select Standard accounting document check box
From the menu select EditAssign element group
Save
Creation of order type (KOT2_OPA)
Order category
:Select 01 Internal order (controlling)
Enter
Give the order type
:BILV Vehicle order type BIL
Settlement profile
:BIL1
Budget profile
:0000001 (General budget profile)
Object class select
:Overhead costs
Select release immediately check box

Save
Ignore the message press enter save in your request
Select assign /Change intervals button beside no.range interval
Double click on BILV
Select motor pool A-ZZZZZZZZZZZZZZ external check box
From the menu select Edit Assign element group.
Save
Define co.no.range interval for the business truncation K0A0-Actual settlement. Use
the transactions code (KANK)
:BIL
58
Double click on KOAO actual settlement

Select co.no.range interval for BIL check box
Form the menu select Edit Assign element group.
Save
END USER AREA:
Creation of internal order (KO01)
Give the order type
:BILV
Enter
Give the order
:AP9Z1234
Description
:Vehicle no.AP9Z1234
Company code
:BIL
Business area
:BILH

Deselect statistical order check box
Select settlement rule button
Category
:CTR cost center
Settlement receiver
:Dept A
Give the percentage
:70
One more
Category
:CTR
Settlement receiver
:Dept B
Percentage
:30
Save
Posting of petrol exp F-02
:Todays date
Type
:SA
Company cod
:BIL
Posting key
:40
59
Account no.
:400310 petrol exp.
Enter
Give the amount
:100000
Give the order no.
:AP9Z1234
Text
:Petrol exp.
Posting key
:50
Account no.
Enter
Amount
:*
Business area
:BILH
Text
:+
From the menu select menu document Simulate and save

Actual settlement :
Path :Accounting Controlling-Internal order-Period end closing-Single functionsSettlement Individual processing (K088)
Give the order
:AP9Z1234
Settlement period
:8 (current month)
Fiscal year
:2008
Deselect test run check box

Select check transaction date check box
Select details list button
Note : Order means overall expenses Eg: Vehicle Expenses
Cost Element means each item wise :Eg.Vehicle expenses for Petrol, Repairs,
Driver salary etc
60
BUDGETING AND AVAILABILITY CONTROL

Planning
1. We can plant cost element wise in the
order
2. We can do planning period wise in a
year (Month wise)
3.Micro level (Lower level)
Budgeting
1.Budgeting will be done order wise
2. Budgeting should be done year wise
3. Marco level (High level)
For budgeting SAP has given availability
control
Order no.AP9Z1234
Budget amount 500000
Option 1
Give
Warning
To the user
Option2
Option 3
Give warning Give
To the user
Error1
And inform to
Budget manager
If actual amount exceeds 85% of budget 425000

Or
If the variance is above 20000 i.e actual 5200000
Or
Both
Whichever activity comes first
Or
If a actual amount exceeds 70% of budget go for option1
If actual amount exceeds 85% of budget go for option 2
If actual amount exceed 100% of budget go for option 3
When we do budgeting it generate a document We have to give budgeting No. range
interval only for 04 (Hard coded by SAP)
This is given at client level and not at controlling area level it is not year specify.
Note : Order Eg.Vehicle Expenses
Cost element :Eg.Vehicle for petrol, repairs,Driver salary etc.,
Maintain no.range for budgeting:
61
Path :SPRO-Controlling-Internal orders-Budgeting / availability control-Maintain

no.ranges for budgeting (Tr code is OK11)
Select change intervals button
Define tolerance limits for availability control
Same path
Controlling area
:BIL
Profile
:select 000001 General budget profile
Tr.group
:++ all activity groups
Action
:select 2 waring with mail to person response
Usage
:85
Save
Specify exempt cost elements from availability control
Same path
Petrol expenses
Repairs
Drivers salary is Fixed cost
We can specify when we post to drivers salary all with order AP9Z1234 Even if, it
exceeds 85% of budget no. message need to be given.
It is known expenditure
Controlling area
:BIL
Cost element
:400100 Salaries account
Save
Maintain budget manager
Same path
Controlling area
:BIL
Order
:BILV
62
Object class
:OCost (Overhead cost)
User name
:SAP user (budget manager)
Save
Budgeting order wise (END USER AREA)
Path :Accounting-Controlling Internal order-Budgeting-Original budget Change
(Tr code is K022)
Order
:AP9Z1234
Enter
For the period :500000 (Budget amount)
Over / budget also 500000
From the menu select Extras Availability: Control Activate
Save
Posting of petrol expenses (F-02)

:Todays date
Type
:SA
Company code
:BIL
Posting key
:40
Account no.
:400310 Petrol expenses
Enter
Give the amount
:350000
Order
:AP9Z1234
Text
:Petrol expense
Posting key
:50
Account no.
Enter
Give the amount
:*
Business area
:BILH
63
Text
:+
From the menu select Document Simulate and save

To view in box of the budget manager
Path :SAP MenuOffice Work place (Tr code is SBWP)
Select inbox folder
We get a message accounting document no.
64
PROFIT CENTER ACCOUNTING

This is used to view profitability division wise /product wise /location wise if business
area is not use in FI
Idea scenario
Company
FI
|
Company code
FI
|
Business area
FI
(Location)
|
---------------------------------------------------------------------------------------|
|
|
|
Steel
Cement
Pharma
Co-profit center
Division
Division
Division
Accounting
|
|
Product wise
Co profitability
Analysis
Option 1
Hyderabad location
|
Steel Cement Pharma
Option 2
HYD
|
Steel
Profitability
Profitability Balance sheet
BGL
|
cement
MOM
|
Pharma
The advantage of profit center accounting is it derives profit center automatically though
derivation rules.
A) In case of expenditure
Tough cost centers
B) IN case revenues
Automatic account assignment
C) In case of balance
Though business area
Sheet it items (Applicable for option 2)
Eg:a) At the time of creation of cost center assign profit center
Dept A-Assign profit center steel
65
b) At the time of posting

wages a/c Dr 500000
Dept A
To Bank
500000
It updates cost center Dept A as well as profit center steel.
We have to create dunning profit center. At the time of posting, when there is no
derivation rules, system updates dummy profit center. Transfer form dummy profit center
to respective center. Create derivation rule so that future transactions will not go to
dummy profit center. They will go to respective profit centers.
Set controlling area (OKKS)
Path :SPRO-Controlling Profit center accounting-Basic settings-Set controlling area
:BIL
Enter
Maintain controlling area settings: (OKE5)
(Follow through path )
Path :Up to base settings the path is same- Controlling area settings-Maintain
controlling area settings
Standard hierarchy
:BIL
Select elimination of business volume check box

Profit center local currency type
:Select 20 Controlling area currency
Select confirm button

Select store truncation currency check box
Save
Elimination of internal business volume
Purchase
Order
|
|
|
|
Goods
Receipt
Material no.
Vendor no.
Plant
Profit center
Qty
Rate
1 Profit center steel

1234
HYD
Steel
1 Kg
100
It should no take in steel profit center 100+100

It should take only one time
66
Create dummy profit center

Path :SPRO-Controlling-Profit center accounting-Master data-Profit center-Create
dummy profit center(Tr code is KE59)
Double click on dummy profit center
Give the dummy profit center
:BIL dummy
Select basic data button

Name
:BIL dummy
Description
:Dummy profit center for BIL
Profit center group
:BIL
Save
Set control parameters for actual date
Path : Up to basis settings the path is same Controlling area settings -Activate direct
postings-Set control parameters for actual data (Tr code is 1KEF)
From year
:2008
Select Line items check box
Select online transfer check box
Save
Maintain plan versions
Up to activate the path is same
Plan version Maintain plan version
Select version
:0 Plan /Actual Version
Double click on settings for profit center accounting folder

Year
:2008
Select online transfer check box

Select line items check box
Exchange rate type
:B (bank selling rate)
Save
67

Define no. ranges for local documents
A) At the time of creation of cost center Assign profit center
Dept A-Assign profit center
B) At the time of posting
Wages A/c
500000
Dept A
To Bank
500000
When there is no derivation rule It updates dummy profit center
Transfer from dummy profit center
To Profit center steel
No co document will be generated once profit center document will be generated
(local)
Path :SPRO-Controlling-Profit center Accounting-Actual postings-Basic
settings: Actual Define number ranges for local documents (Tr code is GB02)
Select actual document from direct posting with GB01 check box
From the menu select interval Maintain
:BIL
Enter
Select interval button
Year
:2008
From no
:1
To
:100000
Enter and save

Select back arrow
Select planned doc.with direct posting with GB01 check box
Form the menu select interval maintain
:BIL
Enter
68
Year
:2008
From no.
:100001
To no.
:200000
Enter and save

Creation of profit center:
Path :Accounting-Controlling-Profit center accounting-Master data-Profit
center-Individual processing-Create (Tr code is KE51)
Give the profit center
:Steel
Select master data button

Analysis period to
:01.04.2008 to 31.12.9999
Name
:Steel
Long text
:Profit center steel
Person responsible
:Mr A
Profit center group
:BIL
select activate button (Shift+F1)
One more profit center

profit center cement
select master data button
name :Cement
long text
:Profit center cement
person responsible
:Mr B
profit center group
:BIL
select activate button
Create account groups
up to master data the path is sameAccount group create (Tr code is KDH1)
Give the account group name
:PLITEMS ( Profit & Loss)
Enter
Description
:P & L accounts for BIL
Select insert account button

From
:300000
69
To
:499999
Save
Select Back Arrow
Account groups
:BSITEMS
Enter
Description
:Balance sheet accounts for BIL
Select insert account button

Form A/c
:100000
To A/c
:299999
Save
Assign profit center in cost center
Path :Accounting-Controlling-Cost center accounting-Master data-Cost centerIndividual processing-Change (KS02)
:Dept A
Select master data button

:Steel

Cost center
:Dept B
Enter
Profit center
:Cement
Save
Creation of sales account as revenue element (FS00)
:300000 Sales A/c
Company code
:BIL

Enter
:Select 11 Revenues
70
Save
Maintain automatic account assignment of revenue elements

Path :SPRO-Controlling Profit center accounting Actual postings-Maintain
automatic account assignment of revenue elements (Tr code is OKB9)
Company code
:BIL
Cost element
:300000 Sales A/c
Account assignment details
:Select 2 Business area is mandatory
Save
Select
:BIL with cost element 300000
Double click on detail per business area /valuation area folder

Option 1
HYD location
|
Steel cement Pharma
300000
HYD
Steel
300001 Sales cement
HYD
Cement
300002 Sales pharma
HYD Pharma
Business area
Profit center
Business area
Profit center
Save
Option 2
HYD
|
Steel
BGL
|
Cement
300000
MUM
|
Pharma
Sales account
HYD Steel
BGL Cement
Mum Pharma
: BILH
: Steel
: BILB
: Cement
Choose addition balance sheet and p & L accounts

Applicable for second scenario: Application for second option
71
Same path Select choose accounts (Tr code is 3KEH)

select new entries button
Account from
:100000
Account to
:299999
Default profit center :Steel

Save
Select profit center determination button
Select crate step button
Step description
:Profit center derivation though business area for balance sheet

items.
Select drop down button under name column

Select GSBER businesses area
Save
Select maintain rule values button
Select source field intervals on /off button
Account no.100000
To account no.299999
Business area
:BILH
Profit center
:Steel
Account no
:100000
To account no.
:299999
Business area
:BILB
profit center
:Cement
Save
END USER AREA
1) Planning profit center wise for p & L items
Path :Accounting Controlling Profit center accounting Planning cost
/Revenues-Change (Tr code is 7KE1)
72
Version select
:0
From period
:8
To period
:8
Fiscal year
:2008
Company code
:BIL

Profit center
:Steel
Account group
:PLITES

Per account no.300000 Sales account
Profit center reporting currency :600000 (Minus report currency)
For account no.400100 salaries A/c without any sign
Save
Planning profit center wise for balance sheet items (Only for second scenario)
Up to planning the path is same Balance sheet accounts change (Tr code is
7KE3)
Version
:0
From period
:8
To period
:8
Fiscal year
:2008
Company code
:BIL
select next page or page down button

Profit center steel
Account group
:BSITEMS

For account
:100300 SBI rupee term loan
Profit center reposting currency 20000- with minus sign
73
For 200105 SBI current account profit centers reporting currency 200000 without any
sign
Save
Posting of cash sales (F-02)

:Todays date
Type
:SA
Company code
:BIL
Posting key
:40
Account no.
:200105 (SBI current account)
Enter
Amount
:550000
Business area
:BILH
Text
:sales posting
Posting key
:50
Account no.
:300000 (Sales a/c)
Enter
Amount
:*
Business area
:BILH
Text
:+
Form the menu select Document Simulate and save

Posting of salaries (F-02)
Document date
:Todays date
Type
:SA
Company code
:BIL
Posting key
:40
Account no.
:400100 Salaries a/c
Enter
Give the amount
:475000
74
Cost center
:Dept A
Text
:Salaries posting
Posting key
:50
Account no.
Enter
Amount
:*
Business area
:BILH
Text
:+
Document simulate and save

To View variance report profit center wise for P & L items
Path :Accounting Controlling Profit center accounting-Information systemRepost for profit center accounting-Interactive reporting Profit center group:Plan
/actual /variance (Tr code is S_ALR_87013326)
From period
:8 (Current /Running month)
To period
:8
Fiscal year
:2008
Plan version
:0
Profit center values
:steel
Profit center accounts groups
:PLITEMS

To view variance report profit center wise for balance sheet items:
Up to interactive reporting the path is same Profit center group: Balance sheet
accounts plant / Actual /Variance (Tr code S_ALR_87013336)
From period
:8 (Running month)
To period
:8
Fiscal year
:2008
Plan version
:0
Profit center values
:Steel
Balance sheet account group
:BSITEMS
75
Execute
Transfer of values from one profit center to another profit center
One cost center works for no.of profit centers we an assign only one profit center is
cost center.
In dept A
Profit center steel
From profit center steel transfer to cement
Manual transfer through cycles
No.FI document will be generated
No.CO document will be generated
Only profit center document will be generated.
Path :Accounting Controlling-Profit center accounting-Actual postings-Profit
center document Enter (Tr code is 9KE0)
Layout select 8A-001 document :Profit center /account
Company code
:BIL
Select Enter screen button

Profit center
:Steel
Account no.
:400100 Salaries
In profit center local currency 500000 (with minus sign)

Profit center
:Cement
Account no.
:400100 Salaries
Amount
:500000 (without minus sign)
Save
76
INTEGRATION
Organization structure :
FI: Business area
Company
|
Company code
MM:- Structure
SD: Structure
Business area | Factory /

Sales organization Company code level /
| Plants Branch/Port
|
Regional location
|
|
|
Storage locations Raw material / Finished goods Distribution-> Direct sales through
/Packing material
Channel
Agents
|
|
Division Product groups/
products
Why we create port as a plant:
Keep the material on ship
HYD
Chennai
Factory
Port
Customer
Export sale Terms of delivery-FOB (Free on Board) ownership will be transferred once
we kept the martial on ship.
Business area will be assigned to plants, plants will be assigned to sales organization
business area will be assigned to sales organizations.
In SD module, combination of sales organization, distribution channel and division One
sales area.
Sales Area 1
Hyd sales Org.
|
Sales Area 2
Hyd Sales org
|
77
Direct sales
|
Steel
Through agents
|
Steel
Movement types: Similar to posting keys in FI

101
Material receipt against purchase order /production order
102/122
Reversal of 101
201
Issue to cost centers
202
Reversal of 201
261
Issue to orders
262
Reversal of 261
521
Production receipt without production orders.
522
Reversal of 521
561
Opening stocks taking
562
Reversal of 561
601
Delivery (sales)
602
Reversal of 601
Difference between 201 and 261
Cost centers
Issue material
(Movement type 261)
Stores items to issue
(Mov.type 201)
(cost center 201)
Dept A
Production order 1
Dept B
Dept C
Production order 2
Production order 3
Material issue is identifiable to production orders use movement type 261

Material issue is not identifiable to production orders use movement type 201
Transaction key /process key
a) BSX
b) WRX
c) PRD
d) GBB
Inventory postings
Goods receipt /Invoice receipt (GR/IR)
Price difference /Production order differences
Offsetting entry for inventory postings
(i) VBR consumption
(ii) VNG Scrapping
(iii) BSA Opening stocks
(iv) ZOF Production receipt without production order
(v) AUF Production receipt with production order
(vi) VAY Delivery where sales account is created as revenue
element (CO implemented)
(vii) VAX Delivery where sales account is not created as revenue
element (Co not implemented)
78
(viii) AUA production order differences

Eg: 400000 Raw material consumption
200121 Inventory raw material
For consumption
Raw material consumption Dr
To Inventory raw material
For GBB
For BSX
VBR
Assign account no.400000

Assign account no.200121
Valuation class:
Valuation class determines the GL accounts to be posted automatically.
A) Raw materials
Local
Imported
Inter unit purchases
Inter company purchases 4
Valuation class
B) Stores
:Local
2 valuation class
C) Finished goods own manufacturing 1 valuation class
Valuation grouping code / valuation modifier /Valuation modification key:
Company codes
Chart of accounts
Plants
Local raw materials
BIL
BCL
BSL
BIL
HYD-BGL
BGL-MUM
RM1 RM2 RM3-RM1
HYD-MUM
RM2-RM3
Incase of purchases, 200121 Inventory raw material local

When we follow same chart of accounts for numbers of company codes, Instead of
assigning accounts number of times, assign only one time by using valuation grouping
code.
Valuation
Areas Plants
HYD
BGL
BGL
MUM
HYD
MUM
Chat of accounts
BIL
BIL
BIL
BIL
BIL
BIL
79
Company code
Valuation
Grouping
BIL
BIL
BCL
BCL
BSL
BSL
X
X
X
X
X
X
For X in case of RM local purchases assign account number 200121, inventory Raw
material local.
This is similar to posting periods in FI
A) Define posting period variant
B) Assign posting period variant to company codes
X
X to BIL
X to BCL
X to BSL
c) Define posting periods for variant X

for X1, 2008 12,2008
Material types
Raw materials
Stores & spares
Packing & material
Finishing goods
Semi finished goods
Purchased
Produced
Trading goods
Services
Price controls
ROH V-Moving average price
ERSA V-Moving average price
VERP V-Moving average price
FERT S-Standard price
HALB
V-Moving average price
S-Standard price
HAWA V-Moving average price
DIEN
Semi finished goods purchased

Dept A
Dept B
Dept C
15 days
Sales order To be delivered with in 2 days
purchase price
purchase price
purchase price
Raw materials +
Overheads
Purchase price
Raw material+Overheads
Purchase price
Dept D
FG
Purchase an item where with
In 2 days purchase an item
Where processing of A,B and
C is completed
D processing of D
Semi finished goods produced

Dept A
Dept B
Dept C
Dept D
Issue RM
15 days time
Sales Dept got an order for sale where the processing of A and B is
completed
Take production
After completion
Of B and sell
Trading goods: Purchase FG and sell FG without doing any processing.
Services:
Plant is having operating capacity
No sales orders
Job work for others
80
We get job work changes Material

Does not belong to us
- Material types are similar to account groups in FI
- There we create GL masters here we create material masters.
- GL master are created under account group where as material masters are
created under material type.
- Material master is created at plant level-when number of plants are using
the same material it will be extended(copied) to other plants.
- For materials we can open 2 periods at a time.
Oct
Nov.
When we open Dec.-Automatically Oct will be closed.
Where we crate material master We will have number of tabs (Views)
Basic data
Purchase view
Sales view
MRP view
Quality
Ware house management
Accounting
Costing
MM Flow
A) Material requisition
By production Dept to Stores
B) Purchases requisition
By stores to purchases
C) Call for enquiries, Get quotations and do price comparisons By purchase Dept.
D) Create purchase order
Vendor number, Material
Quality, Rate, Plant, Company code
Delivery terms, payment terms,
Purchase organization
E) Release
It is optional
It will work through work flow
If P.O value is less than Rs.10000
To be released by manager purchases
If P.O value is Rs.10000 and above To be released by GM(Purchases)

And less than 100000 if P.O value is
10000 and above
To be released by Director
Once we save the purchase order, based on the value it goes to the inbox of the command
authorized person, till is releases we cant take goods receipt.
F)
Goods receipt With reference to P.O

Inventory RM local DR
100
To GR/IR clearing RM local 100
Balance sheet current asset
BSX
Balance sheet current liability
WRX
81
(Qty in GR*Rate as per P.O)

G)
Invoice verification-Against PO/GR

GR/IR clearing RM local DR
100 Balance sheet CL
WRX
To party
100 Balance sheet CL From PO,
Party no. will be taken
i) Raw material consumption
RM Consumption
Local DR 100 P & L Debit GBB VBR
To inventory RM local
100 BS C/A(Current Asset) BSX
J) Wages payment
Wages A/c
DR
20
P & L Debit
To Bank
20
BS CA
K) Production Receipt
At product cost
Inventory FG
DR
120
BS
C/A BSX
(FG =Finished goods)
To INC/DEC in stocks FG 120 P & L Credit GBB
ZOF In case of on production order /CPP module not implement GBB
AUF in case of production order (PP module implemented)
SD steps
L) Delivery At product cost
INC /DEC in stocks FG DR 120 P & L Credit
GBB VAX If sales account is not created as revenue element (Co not implemented
/GBB VAY If sales account is created as revenue element (Co Implemented)
To Inventory FG
120
BS
C/A
M) Sales billing
Customer A/c DR 150
BS
C/A From sales order, customer number will be
taken
To Sales
150 P & L credit ERL
LCL=Local
Inventory FG=Raw material consumption local +wages
GR=Goods receipt
INC/DEC STK FG=Increase /Decrease stock finished goods
P & L account
H)
RM can local
Wages
Net profit
100
L)Sales
20
J)INC/DEC STKFG 120
30
K)INC DEC STK FG -120
------150
===
82
150
0
----150
===
Balance Sheet
Surplus in P & L Account
F) GR/IR CLG RM LCL 100
E) GR/IR CLRG RM LCL
a) Sundry creditors RM
30
F) INV RM LCL 100
H) INV RM LCL -100
-100 0
--------0
100
I) Bank
-20
j) INV FG
120
K)INV FG -120
0
L)Sundry debtors
150
----------130
130
===
===
Integration rules
A) In material master we specify valuation class
B) For valuation class we assign GL accounts based on the nature of transaction
C) At the time of material receipt/Issue stores person enters movement type, material
number and quantity. Our accounts will be up dated automatically based on
accounts assignment to valuation class which is specified in material master
Eg: Material no. Valuation
Inventory postings
BSX
RM1 (local)
GR/IR
Clearing
(WRX)
100520-GR/IR
CLRG RM LOCAL
3000 RM local 200121-INV-RM

Local
Local Raw Material
1. Purchase order
Material RM1
Vendor -1234
Qty-100 Kgs
Rate 5 Rs Save
P.O.No.1
2. Goods receipt
with reference to P.O-P.O No.1
Movement
Type:101
Debit BSX
200121
Credit WRX
Material
RM1
Qty
60 kgs
Save
Material Doc no.200001
200121 Inventory RM local DR
100520 GR/IR CLR RM Local
(Qty IN GR *Rate as per P.O)
60*5
300
300
Raw material consumption
83
Consumption
(GBB VBR)
40000-RM
Consumption-IMP
Movement type
201
Debit GBB VBR
Credit BSX 200121
Material
RM1
3000
Qty
10 Kgs
400000
RM Consumption LCL
DR
50
200121
Inventory RM Local
50
(Qty issued * Moving average rate)
Debit A/c No. 400000
Imported raw material

1. Purchase order
Material -RM2
Vendor -4567
Qty-1Kg
Rate -100
PO No.2
2.
Goods receipt- with reference to PO-PO No.2
Movement type:101 Debit BSX
200122
Credit WRX 100521
Martial
RM2
3001
Qty
1 Kg
Save
Material Doc No.200003
200122Inventory
RM IMP DR
100
100521
GR/IR CLRG RM IMP
100
(Qty IN GR* Bate as per P.O)
1*100
Raw material returns
Material doc no.200003
Movement
Type 102
Debit WRX
Credit BSX
Material
Qty
Save
100521
200122
RM2
1 Kg
Material doc no.200004
GR/IR CLR RM
IMP
Inventory RM
IMP
100521
100122
3001
DR
100
100
Why SAP does not support purchase accounting why it supports inventory
accounting:
RM Local raw material
1
Not included in purchase
Provision statement
RM consumption=Qty
Value
Opening stock
0
0
0
Add purchase
0
516.50
84
2
3
Bill received Less stock reported
by stores
0
516.50
_____________________________
516.50
516.50
Less :Closing stock
300
300
200
-----------------------------------------Raw material consumption X
X
X
========================
Wrong wrong
wrong
1. Purchase order material no.
RM1
Vendor
1234
Qty
100 Kgs
Rate
5 Rs
Excise
10%
CST
2%
Other change 1%
Material receipt:
We get excise invoice to claim cenvat Final invoice many come or may not come.
Only excise invoice received
Basic price
500
Excise
50
Stores person updates his records with the above data.
Issue: Not included in purchase provision statement:
Account Dep gets a statement from stores in the month end material received bills not
received to make purchase provision.
Stores person By mistake he has not included the above item in the purchase provision
statement.
Account Dept.gets closing stock statement from stores-in the statement he is showing 60
kgs stock at 5Rs.300
Issue2 Closing stock valuation wrong
We have received invoice after words in invoice
wrong
Basic
Excise
CST2%
Other 1%
Bill amount
500
50
11
5.5
------566.50
500
50
11
5.5
-------516.50
--50
Purchase a/c
cenvat receivable
In the month end stores person sends closing stock statement
60 kgs at Rs.5
Should be value 516.5/100*60=309
85
*Issue less stock reported by stores

If this month production is more, profitability will be more.
If this month production is less, profitability will be less.
Physical stock available -60 Kgs
Reporting to accounts only 40 kgs
40*5=200
Inventory accounting
1. Purchase order
2. Goods receipt
Movement type
Material
Qty
Save
Material no.RM1
Vendor
1234
Qty
100
Rate
5
Tax code A1 (10% Excise +2% CST) other charges 1%
PO no.1
with reference to PO no.1
101
RM1
100
Entry will be passed automatically

To GR/IR CLR RM Local
GR*Rate as per PO
516.50
516.50 Qty in
Store records : Material RM1

Qty
:Value
Receipt
:100 Kgs 516.50
Account records 200121 Inventory RM local
516.50 DR
3. Raw material consumption
Movement type
201
Material
RM1
Qty
40 Kgs
Save
Accounting entry will be generated automatically RM consumption local DR
206.5 (516.5) 100*40
To Inventory RM local 206.6
Qty issued moving .AVG price
Stores records:
Receipt
Issue
Material
Qty
100 Kgs
40 Kgs
------
RM1
Value
516.50
206.6
------
86
60 Kgs
309.9
Accounts records 200121 Inventory RM local

516.50 DR
206.60 DR
CL stock value
309.9
Price differences are two types

1)Batch method
2)Moving average method

|
------------------------------------------------------|
|
|
Stock fully available Stock partly available Stock no available
1st method Batch method:

RM1 PO
PR
Batch Qty
1
100
2
50
----150
10
--140
----140
Rate
10
40
10
10 RS
Amount
1000
2000
----3000
100
---2900
180
----3080
BILL for 12Rs

1.Material Receipt
Inv RM local
DR 1000 BSX
To GR/IR CLR RM LCL/100 WRX
2. Raw Material consumption
RM consumption local DR 100 GBB VBR
To INV RM local
100 BSX
3. Invoice verification
GR/IR CLRG RM LCR
DR 100 WRX
INV RM LOCAL DR 180
BSX 90*2
Price diff RM LCL 20 PRD 100*2
To Vendor
1200 form PO vendor no. is
taken
Break up
1
90
12
1080
2
50
40
2000
Preparation in P & L account :
Raw material consumption :
Raw material consumption +/ price difference RM
Eg: RMC
100
PD RM
20
---120
===
For the truncation key PRD We can assign raw material consumption account or price
difference RM A/c
87
Moving average method: stock fully available

RM1
PO Price :10
Final Bill for Rs.12
Qty rate amount
1. Goods receipt
Bill qty
100
50
---150
20
---Average bill 130
10
40
20
---130
1000 Inv.RM local DR 1000 BSX

2000 To GR/IR CLRG RM LCL 1000
------ 2. Raw material consumption
3000 RM consumption local DR 400 GBB VBR
400
To INV RM local 400 BSX
----2600 3.Invoice verification
GR/IR CLRG RM LCL DR 1000 WRX
200
----2800 INV RM Local DR 200 BSX 100*2
To Vendor 1200 form PO Vendor no.is
taken
Consumption rate:
Value / Qty 3000/150=20
Next consumption rate
Value / Qty 2800/130=21.54
3rd method moving average method: Stocks partly available
RM1
PO
Qty
Bill qty
100
50
--150
130
----AVBL QTY 20
Price 10Rs Bill for 12Rs

1.Material receipt
Rate
10
40
20
Amount
1000
2000
----3000
2600
-----400
1. Goods receipt
INV RM local DR
1000 BSX
To GR/IR CLRG RM 1000 WRX

RM comp local DR 2600 GBB VBR
88
40
---440
---20
TO inv RM local 2600 BSX
3.Invoice verification
GR/IR CLR RM LCL DR 1000 WRX
INV RM Local
Dr 40 BSX 20 *2
Price diff RM
DR
160 PDR
To
Vendor 1200 from PO
vendor no.is taken
Consumption rate
Value / Qty 30000/150=20
Next consumption rate:
Value qty 440/20=22.00
Incase of batch method It has checked batch wise for the material.
In case of moving average method if has checked material wise.
4th Method-moving average method: Stocks not available safety socks
RM1 PO Price
Bill Qty
AVBL Qty
Qty
100
50
---150
150
---0
10 Rs
Rate
10
40
---20
Amount
1000
2000
-----3000
3000
----0
Bill for Rs12

1. Material receipt
Inv RM local DR
1000 BSX
To GR/IR CLRG RM LCL 1000WRX
RM Consume local DR 3000 GBB VBR
To INV RM Local
3. Invoice verification
Price Diff RM DR
200
To Vendor
1200 form PO vendor no.is taken
Sales and Distribution Flow:

1. Inquiry and quotation:
2. Sales order : Product, Plant, Sales organization, customer no., quantity, rate
delivery
terms, payment terms.
3. Delivery :With reference to sales order
A) Delivery without post goods issue (Delivery without PGI) ownership is
not transferred.
Eg. Export sales Terms of delivery FOB (Free on board)
Hyderabad Factory
Delivery without PGI
Chennai Port
89
Customer
Delivery with PGI
No FI document only
material document
FI document material
document
FI document :At product cost

Increase /Decrease in stocks FG DR GBB VAY-If sales account is created as
revenue element (Co implemented)1
GBB VAX if sales account is not created as revenue element (Co not
implemented)
To inventory FG
BSX
B) Delivery with Post Goods Issue (Delivery with PGI)
Eg. Local sales terms of delivery Ex works
Hyderabad factory
Customer
Delivery with PGI
Sales Billing: With reference to delivery
Customer account DR
To Sales
SD-Pricing procedure
Eg:
From R egion
To Region
Customer
Material
From sales order

:ERL
1
Andhra
Andhra
Taxable
Taxable
Basic price
Excise % on basic
VAT % on Basic+Excise
2
Andhra
Tamilnadu
Taxable
Taxable
3
Andhra
Andhra
Non-taxable
Non-taxable
4
Andhra
Tamilnadu
Non-taxable
Non-taxable
CST % on basic+ Excise
From H sales
Condition type:
KOFI (Account assignment-FI)

KOFK (Account Assignment CO)
Assignment of accounts
1
Application
area
2
Conditi
on type
3
Chat
of
accoun
4
Sales
originatio
n
90
5
Account
assignment
group for
6
Account
assignment
group for
7
8
Accou
nt keys
ts
BIL
HYD
customers
01
materials
03
ERL
V-Sales &
KOFI
Distribution
BIL
HYD
02
03
ERL
V-Sales &
KOFI
Distribution
BIL
HYD
01
01
ERF
V-Sales &
KOFI
Distribution
BIL
HYD
01
03
V-Sales &
KOFI
Distribution
01Domestic
revenues
02-Foreign
revenues
03Afflicated
company
revenues
ERL
Sales
revenu
e
01 Traded
ERF
goods
Freight
Reven
ues
02 Services ERBRebate
s
/Tradi
ng
Discou
nts
03
ERS
Finished
Sales
goods
Deduct
ions
300001
Sales Local
own goods
300002Sales
exports own
goods
300003
Sales local
trading
goods
400350
Freight
Local own
goods
Note :ERS :Sales commission

Bank
5000 From customer 5000

Reimbursement of expenses
MM CUSTOMIZATION
MM consultant job
1. Define Plants
Path: SPRO-Enterprise structure- Definition Logistic general-Define copy,
delete check plant.
91
Double click on define plant

Plant
:BILP
Name
:BIL HYD Factory plant
Factory calendar
:Select B2 or 01 (B2=BIL HYD Factory Calendar)
Save
(01=Standard calendar)
Give the name
:BIL Hyderabad factory plant
Country
:IN
Enter
Short description
:MM customization for BIL
Press enter
Enter once again to save in the request
Define division:
Path :Up to logistic General the path is same-Define copy, Delete, check
division.
Double click on define division
Division
:BS (It is a text filed)
Name
:Steel Division
Save
Maintain storage location

Path :SPRO-Enterprise structure Definition- materials management
Maintain storage location (OX09)
Give the plant
:BILP
Enter
92
Give the storage location
:HYD
Description
:Hyderabad storage location
Save
Maintain purchasing organization

Same path
Purchase organization
:BIR
Description
:BIL Purchase organization
Save
Assign plant to company code:
Path : SPRO-Enterprise structure Assignment- logistics General Assign
plant to company code ( Tr code is OX18)
Company code
:BIL
Plant
:BILP
Save
Assign business area to plant/valuation area and division
Path :Same path -Select plant /valuation area Division button
Plant
:BILP
Division
:BS
Business area
:BILH
Save
93
Assign purchasing organization to company code

Path :Up to assignment the path is same Materials management Assign
purchasing organization to company code
Select position button :Give the purchase org:BILR
Enter
For BILR for assign company code BIL
Save
Assign purchasing organization to plant:
Same path
Purchasing org
:BILR
Plant
:BILP
Save
Create purchasing groups
Path :SPRO-Materials management Purchasing Create purchasing groups.
Purchasing group
:BIL
Description
:BIL RM purchasing group
Save
Press entr to save in your request
Define material groups:( OMSF)
Path :SPRO-Logistic general Material master-Settings for key fields Define
Material groups.
Material group
:BILC
Material groups description :Chemicals

94
Maintain company code for material management:

Path :SPRO-Logistic General Material master-Basic settings-Maintain
company code for materials management
Give the comp code
:BIL
Enter
Year
:2008
Period
:7 (October)
Note : This period enter carefully, if you once enter not modified
Select ABP check box (ABP stands for Allow Back Period Posting)
Note: September entries allowed
Save
Define attributes of material types:
Path:up to the material master the path is same Basic settings Material typeDefine attributes of material types.
Select material type
:ROH (Raw materials)
Enter
Select ROH
Double click on quantity / Value updating folder
Valuation area
:BILP ( Nothing but plant)
Enter
For BILP select quantity updating, value update check box
Save
Select back arrow
95
Select material FERT for finished product

Double click quantity / value updating folder
Valuation area
:BILP
Enter
For BILP select quantity updating check box value updating check box
Save
Set tolerance limits for price variance for purchase order
Path: SPRO-Material management Purchasing Purchase order set
tolerance limits for price variance
Select TIKY :PE & SE for company code 1000
Enter the company code to BIL
For tolerance key
:PE
Enter
Change the company code to :BIL
For tolerance key
:SE
Enter and save

Plant parameters:
Path :SPRO-Materials management Inventories management Physical
inventory Plant parameters
Select plant :1000
Change the plant to BILP
Enter and save
Set tolerance limits for goods receipt
96
Path :Up to inventory management and physical inventory the path is same Goods receipt-Set tolerance limits
Select tolerance key B1,B2,VP for company code 1000
Change the company code to BIL for B1
Enter
Change the company code BIL for B2
Enter
Change the company code to BIL for VP
Enter and save
Maintain default values for tax codes
Path: SPRO- Materials management Logistics invoice verification-Incoming
invoice maintain default values for tax codes
Company code
:BIL
Save
Set tolerance units for invoice verification
Path:Up to logistics invoice verification the path is same Invoice block-Set
tolerance limits
select tolerance key BD, ST for company code 1000
select copy as button
change the company code to BIL for BD
enter
change the company code to BIL for ST
save
Define automatic status change
97
Path :Up to the logistic invoice verification the path is same Invoice
verification in back ground Define automatic status change
Company code
:BIL

Group together valuation areas:
Path :SPRO-Material management Valuation and account assignmentAccount determination-Account determination without wizard-Group
togather valuation areas.
Valuation
:BILP
Enter
Give the valuation grouping code :X
Save
Define valuation classes:

Path :Same path Select valuation class button
Select valuation class 3000 Raw materials local
Select valuation class 7920 Finished products
Change valuation class 3000 to BIL1
Change the description to Raw materials local
Change valuation class 7920 to BIL2 Finished product
Enter and save
FI consultants job:
98
1. Creation of GL masters FS00

A) Inventory RM local
B) Inventory finished goods
C) GR/IR clearing RM local
D) RM consumption local
E) INC/DEC in stocks FG
200121
Company code
BIL
Current assets loans & advances

-doCurrent liabilities & Provisions
RM Consumption
Increase /Dec in stocks

Give the GL account no.200120 Inventory RM
Company code
:BIL
Enter
Change the short text to Inventory RM local
Change the GL a/c long text also inventory RM local
Tax category
:select * (All tax allowed)
Select posting without tax allowed check box

Select create/Bank/Interest tab
Field status group change to G006 Material accounts
Save
Note :Before post select automatically only check box 200121
GL account no.
:200122
Company code
:BIL

Give the GL a/c no.200121
Company code
:BIL
Enter
Select type/description tab
Change short text and GL a/c long text to inventory FG
Save
GL account
:100520
99
Company code
:BIL

GL account
:100500 outstanding exp.
Company code
:BIL
Enter
Change short text and GL account and long text to GR/IR clearing RM local
Tax category
:*
Select posting without tax allowed check

Sort key
:014 Purchase order
Select create /bank /interest tab

Field status group change to G045 goods/Invoice received clearing accounts
Save
G/L account
:400000
Company code
:BIL

Give the GL account no.400100 Salaries a/c
Company code
:BIL
Enter
Select type/description tab
Change the account group to RM consumption
Change short text and GL account long text to RM consumption local
Field status group to change to G003 Material consumption accounts
Save
Valid from
:01.04.2008
Enter
:Select 01
Save
100
GL account
:300200
Company code
:BIL

Change the GL a/c no.300100 Exchange gain
Company code
:BIL
Enter
Select type/Description tab
Change account group to Increase /Decrease stocks
Change short text and GL account long text to Increase/Decrease in stocks FG
Select create/Bank/Interest tab
Change field status group to G030 change in stock accounts
Save
*Assignment of accounts for automatic postings
Path :Up to account determination without wizard the path is same Configure
automatic postings (Tr code is OBYC) (MM to FI Integration )
Select cancel button
Select account assignment button
Double click on transaction BSX inventory posting

Give your Chart of Accounts
:BIL
enter
Select valuation modifier check box
Select valuation class check box
Save
Valuation modified
Valuation class
Account
BIL1 RM local
200121 Inventory RM local
BIL2 Finished products
200122 Inventory FG
Save
101

Select back arrow
Double click on transaction WRX GR/IR clearing account
Select valuation modifier check box
Select valuation class check box
Save
Valuation modifier
:X
Valuation class
:BIL1 RM local
Account no.
:100520 GR/IR clearing local
Save
Select back arrow
Double click on GBB offsetting entry for Inventory posting
Select General modification check box
Valuation modifier check box
Valuation class check box
Save
Valuation General modification
modifier
X
VBR (consumption)
Valuation class
Account
BIL1 RM local
BIL2 Finished
products
BIL2
BIL2
400000 RM
consumption local
300200 Increase /
Decrease stocks FG
300200
300200
BIL2
300200
X
X
ZOF (Production receipt

without production order)
AUF with production
VAY (Delivery where
sales account is created as
revenue element
Co implemented)
VAX Delivery where is
sales account is not created
as revenue element
CO not implemented
Save
Document types and no.ranges (OBA7)
102
WE
:Goods receipt
WA
:Goods issue
RE
:Grass invoice receipt
Tr code is OBA7
Select WE
:Goods receipt

Number rage
:50
Select number range information button

Company code
:BIL

No.range
:50
Year
:2008
From no.
:800001
To no.
:900000
Enter and save

Select back arrow 3 times
Select type WA Goods issue
Number range
:49
Select no.range information button

Company code
:BIL

No.range
:49
Year
:2008
From no.
:900001
To no.
:1000000
103
Enter and save

Select back arrow three times
Select RE gross invoice receipt
No. range
:51
Select no.range information button

Company code
:BIL

No.range
:51
Year
:2008
From no.
:1000001
To no.
:1100000
Enter and save

MM end user area

Creation of vendor master XK01
:BIL
Purchasing organization
:BILR
Account group
:BIL2 MM vendors for BIL
Enter
Give the name
:Nagarjuna Steels Limited
Country
:IN
Select next screen button 3 times

Reconciliation account
:select 100501 Sundry credit RM
Sort key
:012 vendor
Select next screen button

Payment terms
:0001
Select next screen button 2 times
104
Order currency
:INR
Select GR based invoice verification check box

Save
Creation of RM material master
Path :Logistics Materials management Material master-materialCreate(Genral) Immediately (Transaction code MM01)
Material
:BILRM1
Industry sector
:Mechanical engineering
Material type
:Raw material
Press select views button

Select basic data1, purchasing, general plant data/storage1/accounting1
Select organization levels button (bottom side)
Give the plant
:BILP
Storage location
:HYD
Enter
:Raw material 1
Basic unit of measurement
:KG
Material group
:BILC (Chemicals)
Division
:BS (Steel)
Select purchasing tab

Purchasing group
:BIL
Select accounting one tab

Valuation class
:select BIL1 (RM local)
Price control
:select V moving average price
Moving price
:50

To open material periods for November:
Up to material master the path is same Other-Close period (Transaction code
is MMPV)
105
From company code
:BIL
Give the period
:8 (November)
Fiscal year
:2008
Select check and close period radio button

Execute
Purchase order creation
Path :Logistics Material management Purchasing Purchase order-CreateVendor/supplying plant known (The transaction code is ME 21N)
Give the purchasing organization
:BILR
Company code
:BIL
Enter
Give the purchasing group
:BIL
Item
:10
Material
:BILRM1
PO quantity
:100 Kg
net price
:75
Plant
:BILP
Give the currency
:INR
Vendor no.
:2001
Save
Note the purchase order no.4500017092
Goods receipt:
Path :Logistics Material management Inventory management Goods
movement Goods receipt- for purchase order PO number known (The
transaction code is MIGO)
Select goods receipt
Give purchase order no.4500017092
Enter
Storage location select
:HYD
Select quantity tab
106
Quantity in delivery note
:100
Select item ok check box

Select display button
Enter
Select document information tab
Select FI documents button
200121 Inventory RM local 7500
BILRM1
100520 GR/IR CLRG RM local -7500

BILRM1
Qty .Received(GR) *Rate as per PO
100*75
BSX
BIL1
WRX
BIL1
Note: change USTAX to GTAX

Invoice verification:
Path :Logistics Materials management Logistics-Invoice verification
Document entry-Enter invoice (Transaction code is MIRO)
Give the invoice date
:Todays date
Reference
:Party bill no.1234
Text
:Invoice verification
Purchase order
:4500017092
Select payment tab

Payment terms
:0001
Baseline date
:todays date
Select base data tab

Tax code
:select V0
Enter
Business area
:BILH
Select beside data tab

Amount
:7500
Enter
107

From the menu select invoice document Display
Select follow on document button
2001 Nagarjuna Steels Limited 7500 From party no is taken
100520 GR/IR CLRG RM local 7500 BILRM1
BIL1

Path :Logistics Materials management Inventory management goods
movement goods issue (Transaction code is MB1A)
Movement type
:201
Plant
:BILP
Storage location
:HYD
Enter
:Dept A
Material
:BILRM1
Quantity
:30

From the menu select goods Issue display
Enter
Select accounting documents button
Select accounting document number
BSX
200121 Inventory RM local 2250-BILRM1
BIL1
GBB VBR
400000 RM consumption LCL 2250-BILRM1

Qty consumed * moving average price
30*75
To view stock ledger
108
BIL1
Path :Logistics Materials management Inventory management

Environment Stock for posting date (Transaction code is MB5B)
Material no.
:BILRM1
Company code
:BIL
Plant
:BILP
Selection date
:01.04.2008 to 31.03.2009
Select valuated stock radio button

Execute
SD CUSTOMIZATION
SD consultants job
1. Define region:(State)
Path :SPRO-SAP netweaver-General settings-Set countries Insert regions
Country
:IN
Region
:AP
Description
:Andhra Pradesh
Save
Select create request button(F8)
Short description SD customization for BIL
Save in your request
Define sales organization
Path :SPRO-Enterprise structure Definition Sales and contribution
Define,copy,delete,check,-Sales organization
Double click on define sales organization
sales organization
:BILS
Description
:BIL HYD
statistics currency
:INR
Sales organization
save, Ignore the warning message press enter
109
Give the name
:BIL HYD sales organization
country
:IN
region
:AP
press enter
To save in your request
Define distribution channel
Same path -Sales & distribution Define,copy, delete,check distribution
channel
Double click on define distribution channel
Distribution channel
:BD
Name
:Direct sales
Save
Define shipping point

Path :SPRO-Enterprise structure Definition-Logistic execution Define,
copy, delete, check shipping point
Double click define shipping point
Shipping point
:BISH
Description
:BIL HYD shipping point
Save
Name
:BIL HYD shipping point
Country
:IN
Enter
Press enter once again to save in the request
Assign sales organization to company code:
SPRO-Enterprise structure Assignment-Sales & Distribution Assign sales
organization to company code
110

Sales organization
:BILS
Enter
For sales organization
:BILS
Assign company code
:BIL
Save
Assign distribution channel to sales organization

Same path
Sales organization
:BILS
:BD
Save
Assign division to sales organization
Same path
Sales organization
:BILS
Division
:BS
Save
Setup sales area:
Same path
Sales organization
:BILS
:BD
Division
:BS
111
Save
Assign sales organization distribution channel- plant:
Sales organization
:BILS
distribution channel
:BD
Plant
:BILP
Save
Define rules by sales area:
Path :Up to sales and distribution the path is same Business area account
assignment Define rules by sales area
Sales organization
:BILS
enter
For sales organization
:BILS
Rule select
:001 (Business area determination from plant /

division )
Save, press enter to save in your request
Assign shipping point to plant:

Path :SPRO-Enterprise structure Assignment-logistic execution Assign
shipping point to plant
Select find button
Enter
:BILP
Press enter
Select
:BILP
Select assign button

Select BISH check box
112
enter
Save
Define common distribution channels:

Path :SPRO-Sales & Distribution Master data Define common
distribution channels
Give the sales organization
:BILS
Enter
Distribution channels for condition :BD
Distribution channels for customer master :select BD
Save
Define common divisions:
Same path
Sales organization
:BILS
Enter
Division for conditions :select BS
Division for customer master :select BS
Save
Maintain pricing procedures
Path :SPRO-Sales and distribution Basic functions pricing Pricing
control Define and assign pricing procedures
Double click on maintain pricing procedures
Select pricing RVAA01 standard
Double click on control data folder
Condition type SKTV cash discount
113
Condition type MWST output tax

Deselect required check box
Save
Ignore the warning message press enter to save
Define pricing procedure determination:
Upto define and assign pricing procedures the path is same
Double click on define pricing procedure determination
Sales organization
:BILS
:BD
Division
:BS
Document pricing procedure
:select A standard
Customer pricing procedure
:select 1 standard
Pricing procedure
:select RVAA01 standard
Condition type
:select PR00 price
Save
Define tax determination rules:
Path :SPRO-Sales and distribution Basic functions- Taxes Define tax
determination rules
Tax country
:IN for India
Sequence
:1
Tax category
:UTXJ Tax Jursdict code
Save
Setup partner determination:
Partner functions
SP Sold to Party
SH Ship to party
BP Bill to party
Customer No.
1
1 Not modifiable
1
2 Modifiable
1
2. Modifiable
114
PY Payer
2 Modifiable
If we dont specify separately (SP,SH,BP and PY)all we be only customer

Path :Up to basic functions the path is same-Partner determination Set up
partner determination
Double click setup partner determination for customer master
Double click on partner functions folder
Partner function
:SP
Enter
Select partner function SP
Double click on account group function assignment folder
Partner function
:SP
Account group
:BIL2
Partner function
:SH
Account group
:B1L2
Partner function
:BP
Account group
:BIL2
Partner function
:PY
Account group
:BIL2
Ignore the warning message press enter to save in your request

Double click on partner determination procedures folder
Partner determination
:BIL
Name
:BIL partner determination procedure
Save
Select partner determination
:BIL
Double click partner functions in processor folder
115

Partner function
:SP
Select not modifiable check box

Select mandatory check box
Select partner function
:SH select mandatory function check box
:BP select mandatory function check box
:PY select mandatory function check box
Save
Double click on partner determination procedure assignment folder
Account group
:BIL2
Enter
For BIL2 Assign partner procedure BIL
Save
Assign shipping points
SPRO-Logistics execution-Shipping Basic shipping functions Shipping
point and goods receiving point determination Assign shipping point
Shipping conditions
:select 01 as soon as possible
Loading group
:0003 manual
Plant
:BILP
Propose shipping point
:BISH
Save
FI consultant job:
Creation of GL master sales local own goods under sales group FS00
Give the GL a/c no.
:300005
116
Company code
:BIL

Give the GL a/c no.
:300000 sales account
Company code
:BIL
Enter
Change short text and GL a/c long text local own goods
Tax category
:*
Select posting without tax allowed check box

Select create /Bank /Interest tab
Field status group G029 revenue accounts
Save
Valid from
:01.04.2008
Enter
Cost element category :11 Revenues
Save
* Assignment of account for automatic postings:
Path :SPRO-Sales and Distribution Basic function-Account
assignment/costing Revenue account determination Assign GL accounts
(Transaction code is VKOA)
Note : This is Important Tr code
Double click on table one
Application area :Select V Sales & Distribution
Condition type
:KOFI account data
Chart of accounts :BIL

Sales organization :BILS
Account assignment group of customer :Select 01 domestic revenues
Account assignment group of material
117
:03 Finished goods
Account key
:Select ERL sales revenues
GL account
:300005 sales local own group
Save
SD end user area
Creation of customer master
:XD01
Company code
:BIL
Sales organization
:BILS
:BD
Division
:BS
Account group
:SD customer for BIL
Enter
Name
:DLF Industries Ltd
Country
:IN
Region
:AP
Select company code data button

Reconciliation account
:200110 sundry debtors
Sort key
:031 customer no.
Select payment transaction tab

Terms of payment
:0001
Select sales area data button

Customer pricing procedure
:select 1 standard
Select shipping tab

Delivery priority
:select 02 normal
Shipping conditions
:select 01 as soon as possible
Delivery plant
:BILP
Select billing documents tab

Select price determination check box
In CO terms under delivery and payment terms :select EXW form plant
Terms of payment
:0001
Account assignment group
:select 01 domestic revenues
118
For Tax category UTXJ Tax classification :select 1 liable for tax
Save
Creation of finished goods material master (MM01)
Give the material
:BILFG
Industry sector
:Mechanical engineer
Material type
:Finished product

Select basic data 1
Select Sales
:Sales organization data 1
Select Sales
:sales org.data 2
Select Sales
:General /plant data
Select MRP1
Select general plant data /storage 1
Select accounting 1
Select organization levels button
Plant
:BILP
Storage location :HYD

Sales organization :BILS
Distribution channel :BD
Enter
Description
:Finished product
Base unit of measurement :KG

Division
:BS
Gross weight
:1 kg
Select sales
:select 1
sales :Sales org.1 tab

Division
:BS
Tax classification :select 1 (Taxable)

Select sales
:sales, sales organization 2 tab
Account assignment group :select 03 finished goods
119
Select sales
:General /plant tab
Available check
:select KP no check
Transportation group
:select 0003 container
Loading group
:select 0003 manual
Select MRP1 tab

MRP type
:select ND no planning
Select accounting 1 tab

Valuation class
:select BILL2 finished product
Price control
:select S standard price
Standard price
:400
Save
Creation condition types:
Path : Logistics Sales & Distribution Master data-Conditions Select
using conditions type-create (Transaction code is VK11)
Condition type
:PR00 price
Select key combination button: Select material with release status radio button
Enter
Sales organization BILS
:BD
Material
:BILFG
Amount
:600
Valid from
:01.04.2008
Valid to
:31.03.2009
Save
Select back arrow
Condition type
:select UTXJ tax Jursdict code
Select key combination button

Select domestic taxes radio button
Enter
Country
:IN for India
Tax classification for customer :1
120
Tax classification for material :1

Valid from
:01.04.2008
Valid to
:31.03.2009
Tax code
:A0 (0% output tax)
Save
CO PROFITABILITY ANALYSIS (CO-PA)
Co for Controlling
PA for Profitability Analysis
This is used to view profitability for number of parameters at a time:
Eg: Customerwise /Productiwise /Sales order wise plant wise, Sales organization
profitability.
Account based profitability /costing based profitability analysis / both (in India we use
both)
PP Module
MM Module
FI Module product costing SD module CO-PA
CO Module
Define an operating concert
Operating concern can be equal to controlling area or above controlling area
Controlling area can be equal to our company code or above company code
Company code =controlling area =operating concern
Data structure
Characteristics
Customer
Product
Sales order
Plant
Sales organization
Sales employee
Country
Value fields
-----|
|
|-
|
|
|
----
Sales cost of goods sold net profit
121
Profitability segment It consists of

A) System defaulted characteristics
Eg: customer / Product / Sales order /Plant /Sales organization
B) Client required characteristics
Eg: Sales employee / Industry
Data flow in SD module:
1. Inquiry and quotation
2. Sales order customer /product /plant sales organization /quantity /rate delivery
terms payment terms.
3. Delivery with reference to sales order.
A) without posting goods issue (without PGI)
B) with post goods issue (with PG1)
4. Sales billing with reference to delivery
Data flow in Co-PA
SD condition types
CO-PA value fields

VV 010 Revenues
VV 140 Cost of goods sold
PR00
Price
VPRS
Costs
(Product costs)
(up to COGM level)
CO - +FI
COGM Admin & SD Exp.
(Both costing based and account
based)
We are going to MAP:

PR00 =VV010
VPRS=W140
Product cost :
Cost sheet:
Raw materials
Raw material overheads
Production costs
BILFG1
BILFG
xxx
xxx
xxx
----- Production valuation will be at COGM level or
COGM+ admin exp. Level
Cost of goods manufactured xxx
(COGM)
Administration
xxx
Sales & Distribution
xxx
----Cost of goods sold (COGS) xxx
In client 800 for company code 10001 controlling area -1000 operating concern IDEA
In IDEA All SD condition types and equivalent CO-PA value fields
122
We check IDEA and do customization the same way for our operating concern also
IDEA is a references to all the CO consultants
CUSTOMIZATION :
Maintain operating concern
Path :SPRO-Controlling Profitability analysis Structures Define operating concern
Maintain operating concern (Tr code is KEA0)
Give the operating concern
:BIL1 (It is a text field)

Description
:Operating concern for BIL
Select costing based check box

Select account based check box
select attributes tab
operating concern currency INR
select company code currency check box
fiscal year variant
:V3
save
select data structure tab
select create button under data structure
select KMVTNR sales employee
select left arrow
select value fields tab
select VV010 revenue
select VV140 cost of goods sold
select left arrow
select save button
123
from the menu select data structure save

from the menu select data structure activate
Select back arrow
Select yes button for the message to generate the operating concern environment.
Save
Define profitability segment characteristics (Segment level characteristics)
Path: Up to structures the path is same -Define profitability segment Characteristics
(Tr code is KEQ3)
:BIL1
Enter
For product and customer
Select costing base and account base radio button
Save
Assign controlling area to operating concern:
Path :SPRO-Enterprise structure Assignment Controlling Assign controlling area
to operating concern.
:BIL
Enter
For controlling area
:BIL
Assign operating concern
:BIL1
Save
Define no.range for actual postings
Path :SPRO-Controlling Profitability analysis Flows of actual values Initial steps
Define no.range for actual postings (Tr code is KEN1)
124
Operating concern
:BIL1

Select generated groups check box
From the menu select interval maintain
From no.
To no.
:9999999999 (10 times)
Save
Maintain assignment of SD conditions to CO-PA value fields:
Path :Up to flows of actual values the path is same Transfer of billing documents
Assign value fields .(TR code is KE4I)
Double click on maintain assignment of SD conditions to CO-PA value fields
Open one more session with SPRO-Controlling-Profitability analysis Structures Set
operating concern
Select operating concern
Enter
User the Tr code is KE4I
:IDEA
Come to the first session

Condition type
:PR00
Value field
:VV010 (Revenues)
Condition type
:VPRS (cost)
Value field
:VV140 (Cost of goods/ Sold)
Save
Notes :Direct posting from FI/MM
PR00 price
:VV010 Revenues
Scrap sales/waste sales Posting only in FI, only FI-No Co account base , if we post
manually in FI
125
If we post directly in FI-for account no.300000-399999 up date VV010 revenues

VPRS costs
:VV140 cost of goods sold
If we post directly in FI for account no.400000-499999 up date VV140 cost of goods sold
Up to flows of actual value the path is same
(Through path )
Direct posting from FI/MM:Maintain PA transfer structure for direct postings
Tr code is KEI2
Select structure FI (Financial accounting COPA)
Double click assignment lines folder
:BIL
Enter
Enter once again
Select assignment :20 (Direct revenues from FI)
From
:300000
To
:399999
Double click on value fields folder

Quality /value
:Select value filed
Fixed /variable
:Select 1 fixed amounts
Value field
:select VV010
Save
Double click on assignment lines folder

Assignment select
:10 Direct cost from FI

From
:400000
To
:499999
Double click on value fields folder
126

Quantity /value
:select value field
Fixed /variable
:select 1 fixed amount
Value field
:VV140
Save
Activate profitability analysis
Path :Up to flows of actual values the path is same Activate profitability analysis
(KEKE)
:BIL
Enter
For controlling area
:BIL
Activate status
:select 4 (component activate for both types of

profitability analysis)
Save, press enter to save in your request

SD END USER AREA
1. Creation of sales order
Path: Logistics Sales and Distribution Sales Order Create (Tr code is VA01)
Order type
:select OR (Standard Order)
Sales organization
:BILS
Distribution Channel :BD

Division
:BS
Enter
Sold to party
:200101
P.O.No.
:1
P.O.Date
:To days date
Required delivery date :Todays date

Delivery plant
:BILP
Payment terms
:0001
127
Item
:10
Material
:BILFG
Order quantity
:10 kg
Enter
Select item
:10
From the menu select Goto Item Conditions

Select shipping tab
From the menu select Edit in complication log
We get a message document is complete ,no errors
Note the order no.11764
Production receipt :
There are two types of production receipt.
1. Production receipt without production order
MVT Type:521
2. Production receipt with production

order
MVT Type:101
Path :Logistics Materials Management Inventory management Goods movement

Goods -receipt Other (Tr code is MB1C)
Moment type
:521 (Receipt w/o production order into unrest use stock)
Plant
:BILP
Storage location
:HYD
Enter
Give the material
:BILFG
Quantity
:50
Save
Note : Check it GL A/c 200122 Inventory, select automatic posting check box
From the menu select other goods receipts Display-Enter
128
Select accounting document no.

BSX
200122 Inventory FG 20000 BILFG BIL2
GBB
300200 INC/DEC in stocks FG 20000-BILFG BIL2 ZOF
Qty *Standard Price
50*400
Delivery:
Path : Logistics Sales & Distribution Sales Order Sub request functions
Outbound delivery (Tr code is VL01N)
Shipping post
:BILH
Give the order no.
:11764
Enter
Actual goods issue date
:Todays date
Select item
:10
Select picking tab

Picked quantity
:10
Select post goods issue button

From the menu select outbound delivery display
Enter
From the menu select Environment Document flow keep the cursor on goods issue
delivery document no. (down side in document column)
Select display document button
Double click on accounting document no.
200122 Inventory FG 4000-BILFG BSX is assign this A/c BIL2
300200 INC/DEC in stocks FG 4000 BILFG GBB VAY assigned to BIL2
Qty delivered *Standard price
10*400
Sales billing
129
Path :Up to sub sequent functions the path is same Billing document(Tr code is
VF01)
(Through path)
Select Delivery document no.
Execute
Save
From the menu select Billing document-Display-Select accounting button
Double click on accounting document no.
200100 DLF Industries Limited 6000 customer no.is taken from sales order
300005 Sales local own goods 6000-ERL
Qty sold *Sale price
10*600
REPORT PAINTER
Report to view customer wise/product wise /Sales organization wise /plant wise
profitability
Define forms for profitability reports :
Path :SPRO-Controlling Profitability analysis Information system report
components Define forms Define forms for profitability reports-(The Tr code is
KE34)
Double click on creation Form
Give the operation concern form :AML
Form description
: From AML profitability
Select two axes (matrix) radio button

Select operating concern currency radio button
Enter
Double click on row 1
Select value field with characteristics radio button
Enter
Value field select VV010 Revenue
130
Select value field with characteristics radio button

Enter
Value field select VV140 cost of goods sold
Select formula radio button
Enter
Select Y001
Select minus button
Select Y002 cost of goods sold
Enter
Short text Net profit
Select copy short text button
Enter
Double click on column 1
Select characteristics radio button
Enter
Select plant /Actual indicator for available characteristics
Select left arrow
For plant /actual indicator
From :Select 0 actual data
Save
From the menu select Edit-General data selection
Once again general data selection
From the available characteristics column
Select record type, period /year
Select left arrow
For record type
For form column :Select B direct posting from FI
For To column :Select F billing data
131
For period /year : For from column :Select variable on /off check box
Local variable
:Enter 1
Press enter
For to column select variable on/off check box
Local variable
:2
Enter
From the select Extras variables variable definition
For name 1
: Give the description from period /year
For name 2 Description
:To period /year
Enter & save

Create profitability report:
Same path
Double click on crate profitability report
Tr code is KE31
Give the report
:BILREPORT ( This is a text field)
Description
:BIL Profitability Report
Select report with from radio button

Give the form name :BIL1
Select operating concert currency radio button
From the characteristics list :Select customer /plant /product ,Sales organization
Select left arrow
Select output type tab
Select classic drill down radio button
Select available on selection screen check box
Save
Form period/year
:01.2008
132
To period /Year
:12.2008
Execute
Ignore the message select press enter
To view product wise profitability from the menu select navigate-with drill down
Double click on product
This called date cube
PRODUCT COSTING
This is used for valuation of inventories i.e. Finished goods and Work in progress
PP Module
MM Module
FI Module
CO Module
|
|
|
Product costing
Note: SAP lab :Product costing made easy BPB publication Not covered product
costing Crate a cost estimate with quantity structure
Cost element with quantity structure
At standard cost
In the month end we get actual cost
Variable will be settled to accounts
How standard cost will be arrived at :
Sales budget for next month Production budget Material requirement Planning
|
|
(Make to orders (confirmed orders) (This is same men budget)
+
And make to stock (expected orders))
Overhead planning =
Standard cost
Cost sheet for the product BILFG1
Raw materials
xx
xx
Production costs
xx
Cost of goods manufactured (COGM)
xx
Administration Expenses
xx
Sales & Distribution exp.
xx
---Cost of goods sold (COGS)
xx
To check with client at what level he wants to value stocks

At COGM level or At COGM +Admin level
133
Raw material standard cost

For each product we find out materials required
For BILFG1 We required BILRM1
BILRM2
MM Module :Material Master
Accounting view moving average price
BIL RM1
75
BILRM2
125
PP Module: Bill of Material (BOM)
To produce BILFG1 what materials are required and how much quantity
BILRM1
1Kg
BILRM2
1Kg
Raw material standard cost =Quantity
from BOM (PP)*Rate from Material Master (MM)
(1*75)+1*125)=200
Overheads like freight charges :At the time of receipt it will be added to material At the
time of consumption the material cost includes freight also.
Overhead like loading and unloading normal amounts change directly to P & L account
clients will tell us-how much percentage can be taken on raw material cost
(consumption.) 5% of raw material costs
Eg: 250*5%=12.5
Production costs:
Cost centers in PP Module :Work centers
Raw material
Dept A
Dept B Dept C
Dept D
Dept A
Issue
Dept B Dept C
Issue
Dept D
Issue finished product
All products need not go through all the Departments

Process flow for each product in PP module we call as routing.
PP Module: Routing
Raw material
Dept A
Issue
(Process flow)
Dept B
Dept D
Issue
Finished product
134
Wages
Salaries
Power
300000
100000
320000
------Planned cost
720000
=====
Planned hours available
Machines
100 working for 3 shifts (24 Hours )
No.of days
30 Days
100*30*24=72000
Machine hour rate
720000/72000=10 Rs
(Activity type)
To Produce BILFG1
Hours required 5Hrs
Production cost 10*5=50
Production cost : (Hours required in Dept A * Machine hour rate)+(Hours required in
Dept B* Machine hour rate )+ (Hours required in Dept D * Machine hour rate)
Example :
Why cant we allocate based on production
BILFG1
BILFG2
Production Qty
999 Kgs
1 Kg
-----1000
Hrs Req
1
999
----1000
If we allocate cost based on production

BILFG1
BILFG2
720000*999/1000=719280
720000*1/1000=
720
-------720000
======
If we allocate cost based on hours required
BILFG1
BILFG2
720000*1/1000
720000*999/1000
=720
=719280
----------720000
========
ACTIVITY BASED COSTING

Co Consultants job:
135
Cost
720000
1. Creation of 2 secondary cost elements (Use Tr.code is KA06)

A) RM overhead rate
B) Activity allocation
Give the cost element 1200000
Valid from 01.04.2008 to 31.12.9999
Enter
Give the name and description
:RM Overhead rate
: Select 41 overhead rates
Save
Cost element
:1200001
Enter
Name and description
:Activity allocation
:select 43 Interval activity allocation
Save
Creation of activity type Machine hour:
Path :Accounting Controlling cost Center accounting Master data Activity typeIndividual processing create (Transaction code KL01)
Activity type
:BIL
Valid from
:01.04.2008 to 31.12.9999
Enter
Give the Name & Description :Machine hour
Activity unit
:select H
Cost center categories
:Select * (All cost center categories)
Active type category
:select 1 (Manual entry , Manual allocation)
Allocation cost element
:1200001
Save
Creation of cost centers: (Tr.code is KS01)
:Dept G
136
Valid from
: 01.04.2008 to 31.12.9999
:Dept A
Controlling area
:BIL
Enter
Change the name to Dept G
Change the description to cost center :Dept G
Person responsible
:MrG
Other things are common

Select save button
Cost center
:Dept H
:Dept A
Controlling area
:BIL
Enter
Change the name to Dept H
Change the description to cost center:Dept H
Change person responsible to Mr.H
Cost center category :select 9( Allocation cost center)
Save
Create of cost center group (Tr code is KSH1)

Give the cost center group :BILPROD
Enter
Description :BIL Production cost center group
Select insert cost center button
Select cost center Dept G
Save
Define overhead keys:
Path :SPRO-Controlling Product cost controlling Product cost planning basic
settings for material costing - overheads-Define overhead keys
137
Select new entries

Overhead key
:BIL1
Description
:BIL Overhead key
Save
Define overhead groups
Same path
Valuation area
:BILP
Overhead group
:BIL1
Overhead key
:BIL1
Name of overhead group
:BIL over head group
Save
Note:
Overhead rate will be given to overhead key
Overhead key will be assigned to overhead group
Overhead group will be specified in material master
Define calculation basis
Path :SPRO-Controlling- Product cost controlling Product cost planning-Basic
setting for material costing Over head costing sheet components Define calculation
bases
Base
:D1 (Text filed)
Name
:Raw materials
Base
:D2
Name
:Production cost
Save
138
Select D1 double click on details folder

Controlling area
:BIL
Enter
From cost element
:400000
To cost element
:400099 RM consumption
Save
Select back arrow two times
Select base D2 Production cost
Double click on details folder
Controlling area
:BIL
Enter
From cost element
:400100
To cost element
:400299 Personnel & Manufacturing group
From cost element
:400500
To cost element
:400599 Depreciation a/c
From cost element
:1200001 Activity allocation
To cost element
:1200001
Save
Define percentage overhead rates:
Same path
Overhead rate
:D3
Name
:RM overhead rate
Dependency
:Select D010 Overhead type/Overhead key
Save
139
Select D3
Valid from
To
Controlling area Overhead type Overhead key Percentage
01.04.2008 31.03.2009
BIL
01.04.2008 31.03.2009
BIL
Select 2
BIL1
5
(Planned overhead rate) RM key
1 (Actual overhead rate) BIL1

Define Credits
Same path
Credit
:D4
Name
:BIL RM credit key
Save
Select
:D4

Controlling area
:BIL
Enter
Valid to
:31.03.2009
Cost element
:1200000 RM overhead rate
Fixed percentage
:100%
Cost center
:Dept H (Allocation cost center)
Save
140
10
Actual over head rate 10%

Credit key D4 -1100000 Cost Dept.
1. RM1 Purchase/Receipt (Freight including)

600000
2. Loading & Unloading charges
Loading & Unloading charges Dr
To Bank
7000 Dept H
7000
3. RM 2 Purchase
300000
4. Loading & Unloading charges for RM 2
Lodging & unloading charges DR
To Bank
3000
3000
5. RM Consumption for production Order 1-RM1 and RM2

RM consumption local DR
RM Consumption local DR
To Inventory RM local
To Inventories RM local
40000 Order 1
20000 Order 1
40000
20000
6. RM consumption for production order 2 RM-1 and RM2

RM consumption local DR
RM Consumption local DR
To inventory RM local
To Inventory RM local
10000 Order 2
30000 Order 2
10000
30000
In the month end

RM material consumption
Lodging & Unloading charges
% on consumption
100000
10000
10% actual overhead rate
141
Cost center Dept H

(Allocation cost center)
Loading & Unloading for RM1 7000 DR
Loading & Unloading for RM2 3000 DR
Order 1
Order 2
6000 DR
4000CR
H Value will be zero
Order 1
60000
6000
----66000
=====
RM Consumption
RM overhead rate
(Actual 10%)
Order2
40000
4000
----44000
=====
Indirectly we are allocating cost center Dept H values to production orders based
on the consumption values.
Define costing sheets:
Path :Up to overhead the path is same- Define costing sheets
Costing sheet
:BIL
Description
:BIL Costing Sheet
Save
Select
:BIL
Double click on costing sheet rows folder

Row
Base
Overhead
10
20
D1
400000-400099
Raw materials
D3
From
To Row
Credit
:10
:10
:D4
Row
:30
Description
RM Overhead rate
142
Base
Description
:D2
:Product cost
Row
Description
From
To row
Save
:40
:Cost goods manufacturer
:10
:30
Assign costing sheet to plant :

Path :SPRO-Controlling Product cost controlling Product cost planning Material
cost estimate with quantity structure- Define costing variants (TR code is OKKN)
Cost variant :Select PPC1 standard cost estimate (Materials)
Enter
Select PPC1
Select valuation variant button
Select create beside valuation variant /plant
In plant
:BILP
Save
Select back arrow

Select valuation variant
:001 with plant BILP

Select overhead tab
Give the costing sheet
:BIL costing sheet both in the places
Save
Define cost component structure:
143
To know the break up of standard product cost

What is raw material cost?
What is RM overhead cost ?
What is production cost ?
Path :SPRO-Controlling Product cost Controlling Product cost planning Basic
settings for material costing Define cost component structure . (OKTZ)
Select cost component structure
:01
Double click on cost components with attributes folder

Select component structure
:01 with cost component 10 raw materials
Double click on assignment:Cost component cost element interval folder

Cost competent structure
:01
Chart of Accounts
:BIL
From cost element
:400000
To cost element
:400099
Cost component
:select 10 RM
Save
Select back arrow
Select cost component structure 01 with cost component 80 Material over head
Double click on assignment:Cost component cost element Interval folder
Cost component structure
:01
Chat of Accounts
:BIL
From cost element
:1200000 RM overhead
Cost component
:80 Material overhead
Save
Select cost component structure
:01 with lost component 50 production machine
144
Double click on assignment cost component cost element interval folder

:01
Chat of Accounts
:BIL
From cost element
:400100
To cost element
:400299
Cost component
:select 50 production machine
One more
:01
Chat of Accounts
:BIL
From cost center
:400500
To cost center
:400599
Cost component
:50
One more
:01
Chat of Accounts
:BIL
From cost element
:1200001
Cost component
:50
Save
Double click on cost component structure folder
For cost component structure 01 select active check box
Save
For cost component structure assignment structure 02 also for cost component
Note: The above procedure is to be followed to 02 also
PP CONSULTANT JOB:
Define MRP controller
Path :SPRO-Production material requirements Planning Master data-Define MRP
controllers
145

Plant
:BILP
MRP controller
:Mr.A
Save
Notes:
Define floats (Scheduling margin key)
Floats Buffer days or grace days
2 days grace days
08.12.2008
10.12.2008
10.12.2008
12.12.2008
11.12.2008
13.12.2008
15.12.2008
17.12.2008
Production order creation

Production order release
Production start date
Production end date
Path :SPRO-Production Material requirements planning Planning Scheduling and

capacity parameters Define floats (Scheduling margin key)
Plant
:BILP
Margin key
:BIL
Opening period
:2 days
Float before production
:2 days
Float after production
:2 days
Release period
:2 days
Save
Define production scheduler
Path :SPRO-Production-Shop floor control- Master data-Define production scheduler
Plant
:BILP
Production scheduler :B
Description
:Mr.B
Save
146
Determine person responsible for work center

Path :SPRO-Production Basic data Work center General data Determination
person responsible
Plant
:BILP
Responsible person : Mr.C
Person responsible for work center :Mr.C
Save
CO END USER AREA:
Planning cost center wise (KP06)
Version
:0
From period
:9 (December)
To period
:9 (December)
Fiscal year
:2008
:Dept G
Select page down button or next page button

Cost element
:400100 Salaries A/c

Select overview screen button (F5)
For 400100 Plant fixed cost
:720000
Save
Planning for machine hours
Path :Accounting Controlling Cost center accounting Planning-Activity output
/Prices-Change (KP26)
Version
:0
From period
:9
To period
:9
Fiscal year
:2008
147

Cost center
:Dept G
Activity type
:BIL

Plant activity
:72000
Save
calculation of Machine hour rate

Path :Up to planning the path is same Allocations Price calculation (KSPI)
Select cost center group radio button
Cost center group select
:BILPROD
Execute
Select save button
MM END USER AREA
Creation of material master
(MM01)
A) Raw material
B) Finished product
2
1
Give the material
:BILRM2
Industry sector
:Mechanical Engineering
Material type
:Raw material
Press select view button

Select basic data1
:Select purchasing Select general plant data /storage /Accounting

Plant
:BILP
Storage location
:Hyderabad
Enter
Give the description :Raw material 2
Base unit of measurement :KG
148
Material group
:BILC
Division
:BS
Select purchasing tab

Purchasing group
:BIL
Select accounting 1 tab

Valuation class
:BIL1 RM Local
Price control
:select V moving
Moving price
:150
Save
One more material
:BILFG1
Industry section
:Mechanical engineering
Material type
:Finished product
Select basic data1, MRP1, MRP2,MRP3, Work scheduling, general plant data /storage1,
accounting , Costing 1
Select organizational levels button /enter
Enter
Plant
:BILP
Storage location
:Hyderabad
Enter
Description
:Finished product 1
Base unit measurement :KG

Division
:BS
Select MRP1 tab

MRP type
:select PD (MRP)
MRP controller
:A
Lot size
:select EX lot for lot order quantity
Select MRP 2 tab
149
In house production :0 days

Schedule margin key :select BIL
Select MPR 3 tab
Availability check
:select KP (no check )
Select work scheduling tab

Production scheduler :B
Select accounting tab
Valuation class
:BIL2 Finished products
Price control
:S (Standard price)
Standard price
:300
Select costing one tab

Overhead group
:select BIL1
Save
Note :BOM=Bill of Material
PP END USER AREA
Creation of Bill of Material
Path :Logistics Production Master data Bills of material Bill of material
Material BOM Create (CS01)
Give the material
:BILFG1
Plant
:BILP
BOM usage
:select 1 production
Enter
For item
:10
Give the component
:BILRM1
Quantity
:1
Item
:20
Give the plant
:BILRM2
Quantity
:1
Save
150
Creation of work center

Path :Up to mater data the path is same Work centers then work centers-create
(CR01)
Plant
:BILP
Work center
:Dept G
Work center category
:select 0001 Machine
Select basic data button

:Dept G
Person responsible
:Mr.C
Usage
:009
Under standard value maintenance

Standard value key
:SAP1 Normal production
Select costing tab

Start date
:01.04.2008
Cost center
:Dept G
For machine activity :Give activity type BIL

Activity unit
:H (Hour)
Formula key
:SAP002 (Production machine time)
Save
Creation of routings
Path :Up to master data the path is same Routings Routings Standard routings
Create (Tr code is CA01)
Give the material
:BILFG1
Plant
:BILP
Enter
Usage
:select 1 production
Status
;select 4 (released (general))
Select operation button

For operation 10 give the work center
:Dept G
151
Control key
:select PP01 in hour production
Double click on operation
:10
Machine standard value
:5
Unit
:H (Hour)
Save
Note: Routing is process flow as a department wise
CO END USER AREA
Creation of cost estimate with quantity structure:
Path :Accounting Controlling Product cost controlling Product cost planningMaterial costing cost estimate with quantity structure Create (Tr code is CK11N)
Give the material
:BILFG1
Plant
:BILP
Costing variant
:select PPC1 (standard cost estimate for material )
Enter
:Todays date
Costing date from
Note :In live environment next month first day date, this is planning date, In training
institution use todays date
Costing date to
:31.12.9999
Quantity structure date
:08.12.2008
Valuation date
:08.12.2008
Enter
Cost sheet
Raw materials
BIL RM1
BILRM2
1 Kg
1Kg
75
150
RM overhead cost -5%

Production costs 5*10
Machine hours 5 Hrs
Machine hour rate 10Rs
225
11
50
----286
152
From the menu select Costs >Display cost components

Enter
Marking and releasing
Display material master
Path :Logistics Materials management Material master-Material Display Display
current (MM03)
Material
:BILFG1
Select costing 2 view
Enter
Plant
:BILP
Enter
A) Marking and releasing
Display material master
1. Making updates future price in live environment on 21st February create estimate for
March and store in the System.
2. Realizing updates current price on 1st of March release stock valuation will be at the
new rate from 1st of March
B) Marking and releasing :
Path :Accounting Controlling Product cost controlling Product cost planning
material costing Price update (CK24)
Posting period
:9
Fiscal year
:2008
Company code
:BIL
Plant
:BILP
Material
:BILFG1
Select test run check box

Select marking allowance button
Select company code
:BIL
Costing variant
:select PPC1
153
(Standard cost estimate for materials)

Save
Select back arrow

Execute
Select material
:BILFG1
Select costing to tab

Select release button
Execute
Select material
:BILFG1
Select costing to tab
ACTUAL COSTING
CO consultant Job
Check costing variants for Manufacturing orders (PP)
Path :SPRO-Controlling Product cost controlling -Cost object controlling product
cost by order Manufacturing orders Check costing variants for manufacturing
orders(PP) (Tr.code is 0PL1)
Select costing variant PPP1 Production order plan
Select create button beside valuation variant /plant
In plant
:BILP
Save
Select back arrow
Select valuation variant
:006 with plant BILP
154

Select overhead tab
Give the costing sheet
:BIL costing sheet
Save
Select back arrow
Select costing variant PPP2 production Order Actual
Select create beside valuation variant/plant
In plant
:BILP
Save
Select back arrow
Select valuation variant 007 with plant :BILP
Select overhead tab
Costing sheet
:select BIL costing sheet
Save
Define goods received valuation for order delivery:
Same path
Valuation area
:BILP
Valuation variant
:007 production order -Actual
Save
Work in process customization
Creation of 5 secondary cost elements (Tr code is KA06)
Give the cost element
:1100000
Valid from
:01.04.2008 to 31.12.9999
Enter
155
Name & Description
:Order /Project result analysis
:select 31 (order /project results analysis)
Save
Cost element
:1100001
Reference cost element
:1100000
Controlling area
:BIL
Enter & Save
Cost element
:1100002
:1100000
Controlling area
:BIL
Enter & Save

Cost element
:1100003
:1100000
Controlling area
:BIL
Enter & Save

Cost element
:1100004
:1100000
Controlling area
:BIL
Enter
Save
Define results analysis keys

Path :SPRO-Controlling Product cost controlling Cost object controlling Product
cost by order Period end closing Work in process Define results-Analysis keys (Tr
code is OKG1)
Result analysis key :FERT WIP calculation for production orders
Define results analysis versions(Tr code OKG9)

Same path
:BIL
156
Technical result analysis cost element :select 1100000

Save
Define valuation method (Actual cost) ( Tr code is OKGC)
Same path
Select actual cost button
Controlling area
:BIL
Result analysis version :0

Result analysis key
:FERT
Enter & Save

Define line Ids
Same path
Purchase of to get the break up of WIP (Work In Progress)value
Select line ID EL (Revenues)
EK
Direct cost
FK
Production cost
ABR settled cost for controlling area 1000
Select copy as button (F6)

Change the controlling area to BIL for all line IDs
Enter & Save
Define Assignment (OKGB)

Same path
Select line ID EL that is revenues for controlling area
:1000

Change the controlling area to BIL
Change masked cost element to 00003+++++ (5 times plus)(300000 to 399999)
Enter & Save
157

Select line ID :EK Direct cost for controlling area 1000
Change mass cost element to 00004000++
Enter and save
Select line ID FK that is production cost for controlling area 1000
Production cost elements:
400100 -400199 Personnel
400200-400299 Manufacturing
400500-400599 Depreciation
1200001 Activity allocation
00004001++
00004002++
00004005++
00012+++++
Change master key cost element to 00004001

Enter & Save
Notes: for define assignment line ID brak up of WIP
Dept A
Issue RM
Dept B
ept C
work in progress
RM over head
Production costs
100000
200000
Calculate internally WIP by using secondary cost elements and transfer to financial
accounting require the break up of WIP by using line IDs and account assignments to
line IDs.
Select line ID FK production cost for controlling area BIL

Change the mass cost element to 00004002++
Enter & Save
Select 2FK line IDs for controlling area BIL
Select copy as button Change masked cost element from first line ID 00004005++
158
Change to 00012+++++
Enter & save
Select bank arrow
Select line ID ABR Settled cost for controlling area 1000

Change mass cost element to 0001000001 :(settlement cost element)
Enter & save
Define update; (Tr.code is OKGA)
Same path
Controlling area
:BIL
Version
:0
Result analysis key
:FERT
Line ID
:select EL revenues
Category
:select N (costs not to be included)
Controlling area
:BIL
Version
:0
Result analysis key
:FERT
Line ID
:Select EK (Direct cost)
Category
:select K cost
WIP
:1100001
Revenues
:1100002
Controlling area
:BIL
Version
:0
Revenues analysis key :FERT

Line ID
:FK production cost
Category
:select K cost
WIP creation
:1100003
159
Reserves creation
:1100004
Select page down button

One more controlling area :BIL
Version
:0
Result analysis key
:FERT
Line ID
:ABR settled cost
Category
:select A (Settled cost )
Save
Creation of two GL Masters:
WIP entry
Work in process
DR
BS
To Increase /Decrease in WIP
P&L
CA(Current assets, Loans &

Advances)
Credit INC/DEC in stocks
FS00
Give the GL Account no.
:200123
Company code
:BIL

Give the GL A/c No.200121 INV RM local
Company code
:BIL
Enter
Change short text to and GL A/c long text to work in process
Other fields are common
Save
GL A/c No.300201
Company code :BIL
Give the GL A/c no.300200 Increase /Decrease stocks FG
160
Company code
:BIL
Enter
Change short text and GL A/c loge text to INC/DEC stocks WIP (Work in Progress)
Save
Define posting result for setting work in process
Path :Up to period end closing the path is same Work in process Define posting
results for setting work in process (OKG8)
Controlling area
:BIL
Company code
:BIL
Result analysis version :select 0

Result analysis category :WIPR (Work in Process with requirement to Capitalized)
P & L A/c
:300201
Balance sheet
:200123
Save
Define results analysis version (OKG9)
Same path
:BIL
select details button

Select transfer to Financial accounting check box
Save
RM issue overhead production costs Dept A
Dept B
Dept D
FG not received
Settle to accounts by using secondary costs elements break up WIP (BY using line IDs)
Define variance keys:
161
Path :Up to period end closing the path is same Variance calculation :Define
variance keys (OKV1)
Select variance key 00001 Production order
Change the variance key to BIL1
Change the name also variance key for BIL
Enter & Save
Define default variance keys for plants (OKVW)
Same path
Give the plant
:BILP
Enter
For plant
:BILP
Assign variance key :BIL1
Save
Define target cost version: (OKV6)
Notes:
Budgeted cost =Budgeted production Qty
Standard price
Standard cost =Standard quantity * Standard price

Target cost =Actual production qty *
Actual cost =Actual Production *
standard price
actual price
Path :Same path

Select controlling area 1000 with target cost version 0
Change the description to target cost version for BIL
Enter & Save
162
Assign variance key in Material master

Path :Logistics Material management-Material master Material Change
Immediately (MM02)
Give the material no.BILFG1
Select costing 1 view
Enter
Give the plant :BILP
Enter
Variance key :select BIL1
Save
Creation of cost element group (KAH1)
Give the cost element group :BILPRODN
Enter
Description
:Production cost element for BIL
Select Edit-Cost element -Select insert cost element button
400100
400299
Personnel & Manufacturing
400500
400599
Depreciation
1200001
Activity allocation
Save
Create allocation structure:

Path :SPRO-Controlling Product cost controlling- Cost object controlling Product
cost by order-Period end closing Settlement create allocation structure
:B2
Text
:BIL Production differences allocation structure
Save
Select
:B2
Double click on assignments folder
163

Assignment
Text
01
Direct costs(Raw materials)
02
Material overheads
03
Production costs
Save
Select assignment 01
From cost element
:400000
To cost element
:400099
Double click settlement cost elements folder

Receiver category
:select G/L, GL account
Select by cost element check box

Save
Double click on assignments folder

Select assignment 02 Material overheads
From cost element
:1200000 RM overhead rate
Double click on settlement cost elements folder

Receiver category
:select G/L , GL Account

Save
Double click on assignment folder
Select assignment 03 production cost
Give the cost element group :BILPRODN
save
164
Double click on settlements cost elements folder

Receiver category
:select G/L

Save
Create settlement profile:
Same path
Settlement profile
:BIL
Description
:BIL production order differences settlement profile

Allocation structure :B2
Default object type
:select G/L

Select equivalence number check box
Under valid receivers for GL account :Select settlement required
Document type
:SA
Maximum no.of distribution rules :999

Residence time
:12 months
Save
Define CO.No.range interval for the business transactions
RKL -Actual Activity Allocation
KZPI- Actual overhead (Periodic)
User transactions code :KANK

:BIL
165
Double click on RKL

Double click on KZPI
Select Co. No. range interval for BIL check box
From the menu select Edit Assign element group
Save
Define exchange rate for type P (Standard truncation for cost planning for INR to
EURO
(Transactions code OB08)
Exchange rate type
:P
Valid from
:01.12.2008
From currency
:INR
To currency
:EUR
Direct quotation
:0.02
Save
FI Consultant job
BILRM2
receipt
Purchase order
|
GR
|
IV
Opening stock
Inventory RM local
To Stock taking
DR
GBB
BSX
BSA
Current liability & provision
Production order differences are to be settled to accounts

Production order differences manufacturing DR
PRD
To INC/DEC in stocks FG GBB AUA
Creation of 2 GL masters (FS00)

Give the GL A/c No.400201
Company code
:BIL
166

Give the GL A/c No. :400200 Conversion charges
Company code
:BIL
Change short text and GL account long text to production order differences
Select create /bank/Interest tab
Field status group change to G014 MM adjustment account
Save
GL A/c No.
:100599
Company code
:BIL

Give the GL A/c No.100500 VAT payable
Company code
:BIL
Enter
Select type /Description tab
Chang short text and GL account long text to Stock taking
Change the field status group G049 (manufacturing cost accounts)
Save
Give the GL account no.300200 INC/DEC stock in FG
Company code
:BIL

Valid from :01.04.2008 to 31.12.9999
Enter
:select 22 external settlement
Save
Assignment of account for automatic postings (OBYC)

(See the material )
Double click on transaction PRD Cost (Price) differences
Give the Chart of Accounts
:BIL
Enter
167
Save
Give A/c No.400201 production order differences
Save
Select back arrow
Double click on GBB offsetting entry for inventory posting
Valuation modifier
:X
General modification :BSA opening stock taking

Valuation class
:BIL1
Account no.
:100599 stock taking account
Valuation modifier
:X
General modification :AUA production

Valuation class
:BILL
Account
:300200
Save
PP CONSULTANTS AREA
Define order type Dependent parameters
Path :SPRO-Production Shop floor control-Master data Order-Define order type
dependent parameters. (Tr code is OPL8)
Select plant
:1000 with order type PP01

Change the pant to BILP
Enter and Save
Define scheduling parameters for production orders

Path :Up to Shop floor control the path is same- Operations-Scheduling Define
scheduling parameters for production orders (Tr code is OPU3)
168
Select plant
:1000 with order type PP01

Enter and save
Define confirmation parameters
Path :Up to shop floor control the path is same Operations-Confirmation-Define
confirmation parameters (OPK4)
Select plant 1000 with order type PP01
Enter and Save
Define checking control
Path :Up to shop floor control the path is same Operations Availability check
define checking control (OPJK)
Select business function
:1 & 2 for order type PP01 for plant 1000

Enter
Enter and save
END USER AREA
Creation of production order:
Path :Logistics Production-Shop floor control-Order Create with material (Tr code
is CO01)
Give the material
:BILFG1
169
Production plant
:BILP
Planning plant
:BILP
Order type
:select PP01 Production order
Enter
Give the total Qty under quantities :10
Start date & end date :Todays date
Select cost order button (Ctrl+F7)
From the menu select Goto Costs Analysis
Select back arrow
Select release order button (Ctrl+F1)
Save
From the menu select order display note the order no.60003225
Enter
Select assignment tab
Not to the reservation no.66076
Raw material receipt by way of opening stock
Path :Logistics Materials management Inventory management goods movement
Goods receipt Other (Tr code is MBIC)
Give the movement type
:561
Plant
:BILP
storage location
:HYD
Enter
Give the material no.
:BILRM2
Quantity
:100 kgs

From the menu select other goods receipts display
Enter
200121
Inventory RM LCL 15000 BILRM2
BIL1 BSX
100599
Stock taking
GBB BSA
15000 BILRM2
170
BIL1
100*150
Raw material issue to production order:(Tr code is MB1A)

Select to reservation button
Give the reservation no.66076
Enter
Qty
BIL RM1
:15
BIL RM2
:15
Save
From the menu select goods issue display
Enter
200121
Inventory RM local
1125 BILRM1 BSX
BIL1
400000
RM consumption local 1125 BILRM1 GBB VBR BIL1

Quantity consumed * Avg rate ( 15 *75)
200121
Inventory RM local 2250 BILRM2 BSX BIL1
400000
RM consumption local 2250

Qty consumed * Avg. rate (15*150)
GBB VBR
BILRM2
BIL1
Actual overhead calculation

Path :Accounting Controlling Product cost controlling Cost object controlling
product cost by order Period end closing single functions Overhead Individual
processing (Tr code is KGI2)
Give the order no.
:60003225
Period
:9
Fiscal year
:2008
Select text check box

Select dialog display check box
Execute
Select back arrow
171

Execute
Work in process calculation

Path :up to single functions the path is same Work in process Individual processing
Calculate (Tr code is KKAX)
Give the over no.
:60003225
WIP period
:9
Fiscal year
:2008
Result analysis version :select 0

Select test run check box
Execute
Select back arrow
Execute
Settlement of work in process to accounts
(31.12.2008 (month end date)
Path :Up to single functions the path is same Settlement of individual processing (Tr
code is K088)
Give the order no.
:60003225
Settlement period
:9
Fiscal year
:2008

Execute
Select detail lists button
300201
INC/DEC in stock WIP 3713 P &L Account
172
200123
Work in Process 3713 Balance Sheet
(Actual RM +Actual RM overheads)
To view work in process report

Path :Accounting Controlling Product cost controlling Cost object controlling
Product cost by order Information system Reports for product cost by order Object
list Order selection (Tr code is S_ALR_87013127)
Plant
Material number
From period
To Period
Execute
Select report call button
:BILP
:BILFG1
:01
2008
:9
2008
Confirmation of production order

Path :Logistics Production shop floor control Confirmation Enter-For operation
time ticket (Tr code is Co11N)
Give the order no.
:60003225
Operation /Activity
:10 kg
Confirmation type
:select final confirmation
Yield to confirm
:10 kg
Fro activity 2 to confirm
:60 Qty
Unit
:H (Hour)
Save
Production receipt
Path :Logistics Material management Inventory management Goods movement
Goods receipt for order (Tr code is MB31)
Give document date
:31.12.2008
Posting date
:31.12.2008
Give the movement type
:101 (Goods receipt for order into ware house)
Order
:60003225
Plant
:BILP
173
Storage location
:HYD
Enter
From the menu select goods receipt display
Document no.5000011861
Enter
200122
Inventory FG 2860
BILFG1
300200
BSX
INC/DEC in stocks FG 2860 BILFG1

Qty produced * standard rate
10*286
To make production order technically complete (TECO)
BIL2
GBB AUF
BIL2
Path :Logistics Production shop floor control Order Change (Tr code is CO02)
Give the order no.60003225
Enter
From the menu select functions Restrict processing Technically complete
Save
Calculation of variances
Path :Accounting Controlling-Product cost controlling Cost object controlling
Product cost by order - period ending closing single functions- Variances Individual
processing (Tr code is KKS2)
Select back arrow
Execute
Double click on variance amount
174
Open one more session for order display (CO03)

Enter
From the menu select go to cost analysis
Calculation of work in process (KKAX)
Path :Upto single functions same path Work in Progress Individual processingCalculate
Work in process for Dec
Production for Dec
To calculate WIP once again work in process will be reserved and variances will be
settled to accounts
Give the order no.
:60003225
WIP to Period
:9
Fiscal year
:2008
Result analysis version:0

Execute
Settlement of work in process to accounts :KO88
Give the order no.
:60003225
Settlement period
:9
Fiscal year
:2008

Execute
Select details list button
GBB AUA
300200
400201
300201
INC/DEC in stocks FG 853 BILFG1

Production order diff 853 period
INC/DEC in stock WIP 3713 P & L debit
175
BIL2
200123
work in process 3713 Balance sheet credit
ASSET ACCOUNTING AREA
Capital work in progress line item settlement

Machine purchase
Debit to CWIPMachine no.15
01.12.2008
Commission 13/12/2008
Freight charges 05.12.2008 settle from CWIP to respective asset
Commissioning charges 12/12/2008
Define settlement profile:
Path :SPRO-Financial accounting Asset accounting- Transactions-Capitalization of
assets under construction Define /Assign settlement profiles (TR code is OKO7)
Double click on define settlement profile

Select settlement profile AI Settlement assets under construction
Allocation structure :select A1( CO allocation structure)
Default object type
:select FXA asset

Select equivalence numbers check box
Under valid reserves for fixed assets :Select settlement required
Document type
:AA (Asset Posting)
Max no. distribution rules
:999
Residence time
:12 months
Save
Double click on assign settlement :Profile to company code
:BIL
176
Enter
For company code BIL assign settlement profile AI
Save
Creation of capital work in progress asset master (AS01)
Give the asset class
:BIL4000 capital work in progress
Company code
:BIL
Enter
Description
:CWIP General
Capitalized on
:01.12.2008
Select time dependent tab

Business area
:BILH
Select depreciation areas tab

Depreciation key
:0000 (no depreciation)
Save
Note down the asset no.500001-0
Asset purchase posting (F-90)
Give the doc .Date & Posting date
:01.12.2008
Type
:KR
Company code
:BIL
Posting key
:31
Vendor account
:2001
Give the amount
:600000
Business area
:BILH
Text
:Machinery purchase posting
Posting key
:70
Account no.
:500001-0
Transaction type
:100 External acquisition
Remove the TDS codes
177
Enter
Amount
:*
Text
:+
Document Simulate & Save

Freight payment (F-02)
Give the Doc date & Posting date
:15.12.2008
Type
:SA
Company code
:BIL
Posting key
:70
Account
:500001-0
Transaction type
:100
Enter
Give the amount
:10000
Text
:Freight payment
Posting key
:50
Account no.
:200105 SBI current a/c
Enter
Amount
:*
Business area
:BILH
Text
:+
Document simulate & save

Creation of machinery master (AS01)
Give the asset class
:BIL 2000 Dept A
Company code
:BIL
Enter
Description
:Machine no.15
Capitalized on to days date

Select time dependent tab
Business area
:BILH
178
Select depreciation area tab

Depreciation key
:BIL1
Useful life
:15 years
Period
:6 months
Ordinary depreciation start date :Todays date

Save
Note: the asset no.200004-0
Settlement of CWIP to machine no.15
Path :Accounting Financial accounting Fixed assets Posting-Capitalized asset
under construction distribute (Tr code is A1AB)
Company code
:BIL
Asset
:500001
Sub number
:0
Execute
From the menu select Edit select select all (F5)
Select enter button
Category
:select FXA asset
Settlement receiver
:200004-0
Give the percentage
:100
Select back arrow

Save
Select settlement button (Shift +F8)
Give the asset value date
:13.12.2008 (Todays date)
Text
:CWIP settlement

Execute
Go and see the document (FB03)
Enter
179
Note :In live environment you take a purchase of machinery dont enter directly Asset
account, first enter in Capital Work in Progress after commissioning added all charged
convert to asset accounting.
NEW GENERAL LEDGERS ( ECC 6 NEW FEATURES)

New general ledger (Multiple ledgers)
Accounting group V3 India group
Accounting group K4 US Group
Accounting group V6 UK Group
April March B1 Leading ledger 0L

Jan Dec
K4 Non leading ledger M1
July-June
V6 Non leading ledger 2 M2
When we create ledgers automatically ledger group will be created

We can assign in ledger group number of legers for 0L we can assign all and M2
At the time of posting If we dont specify ledger group It updates all legers.
FC (Foreign currency)Revaluation Gain /Loss to charge to P & L account -For leading
ledger 01 and non leading ledger M1-For UK group purpose it is to be added to asset and
calculate depreciation for ledger group 0L-Assign M1 ( 0L is already assigned) At the
time posting it updates ledgers 0L and M1
Representative ledger and non-representative ledger
When we create legers ledger group will be created that ledger will be called
representative ledger we are assigning for 0L ledger group M1 This is called non
representative ledger.
At the of posting system checks representative ledger periods are open or not we need
not open non-representative ledgers periods.
Eg: Ledger GRP (Group)-0L
Ledger 01
Representative ledger
(April 2008- March 2009)
January 2009 period should be open
Ledger M1
Non-representative ledger
January 2009 December 2009
January 2009 period can be closed.
We are creating M1 ledger Automatically M1 ledger GRP is created we are assigning
ledger 0L (0L=Leading ledger) Always leading ledger only should be the representative
ledger.
180
Document types and no.ranges are required non-leading ledgers All non-leading ledgers
we specify all document types and given only one number range we give number range
interval only for one number range.
CUSTOMIZATION
Activate new general ledger accounting:
Path :SPRO-Financial accounting Financial accounting global settings Activate
new general ledger accounting
Select new general ledger active check box
Save
(This is one time job work at client place)
Define ledgers for general ledger accounting
Path :SPRO-Financial accounting (new) -Financial accounting global settings (new)
Legers Ledger-Define ledgers for general ledger accounting
Ledger
:M1 ( Text filed)
Ledger name :Non leading ledger for BIL

Totals table
:FAGLFLEXT
Ledger
:M2
Ledger name :Non leading ledger for BIL

Totals table
:FAGLFLEXT
Save
Define and activate non-leading ledgers:
Same path
Give the ledger
:M1
Enter
Company code
:BIL
181
Fiscal year variant
:K4
Posting period variant :BIL

Save
Select back arrow
Give the ledger
:M2
Enter
Company code
:BIL
Fiscal year variant
:V6 (July to June)
Posting period variant :BIL
Save
Define ledger group:
Same path
Select ledger group
:0L
Double click on ledger assignment folder

Ledger
:M1
Deselect representative ledger check box

Save
Define document types for entry view in a ledger
Path :SPRO-Financial accounting (new)-Financial accounting global settings (new)
Document Document types Define document types for entry view in a ledger.
Give the ledger
:M1
Enter
Type
Number range
SA
40 (give it any number range)
KR
40
DR
40
WE
40
182
WA
40
RE
40
RV
40
WI
40
AA
40
Save
Select back arrow
Give the ledger
:M2
Enter
Type
SA
KR
DR
WI
WA
WE
WL
RE
RV
AA
Number range
41
41
41
41
41
41
41
41
41
41
Save
Define document types for general ledger view
Same path
Give the ledger
:M1
Enter
Type
Number range
SA
45
KR
45
DR
45
WA
45
WI
45
WL
45
WE
45
RE
45
RV
45
AA
45
Save
183
Select back arrow

Ledger
M2
Enter
Type
SA
KR
DR
WA
WE
WI
WL
RE
RV
AA
Save
Number range
46
46
46
46
46
46
46
46
46
46
Define document number ranges for entry view:

Path :Up to document the path is same Document number rages Documents in
entry view Define document number ranges for entry view
:BIL

No.range
:40
Year
:2009
From no.
:1100001
To no.
:1200000
Enter
No.range
:41
Year
:2008
From no.
:1200001
To no.
:1300000
Enter and save
184

Define document no.range for general ledger view:
Path :Up to document the path is same Document no.rages Documents in general
ledger view Define document no.range for general ledger view
:BIL

No.range
:45
Year
:2009
Form number
:500001
To number
:600000
Enter
No.range
:46
Year
;2008
From number
:600001
To number
:700000
Enter & save

END USER AREA
Posting of transaction :
Path :Accounting Financial accounting-General ledger Posting Enter general
posting for ledger group (Tr code is FB01L)
:Todays date
Type
:SA
Ledger group
:blank
Company code
:BIL
Posting key
:40
185
Account number
:200100 Cash A/c
Enter
Give the amount
:100000
Business area
:BILH
Text
:Equity share capital receipt
Posting key
:50
Account no.
:100000 Equity share capital
Enter
Amount
:*
Business area
:BILH
Text
:+

Document date
:Todays date
Type
:SA
Ledger group
:0L
Company code
:BIL
Posting key
:40
Account no.
:200100 Cash A/c
Enter
Amount
:50000
Business area
:BILH
Text
:Equity share capital receipt
Posting key
:50
Account no.
:100000 Equity share capital
Enter
Amount
:*
Business area
:BILH
Text
:+
0L Leading ledger
April 2008- March 2009 10th Period 105000
186
2008
M1 Non-leading ledger Jan 2009-Dec 2009 1st Period 105000
2009
M2 Nonleading ledger July 2008 June 2009 7th Period 100000
2008
To view the ledger

Path :Accounting Financial accounting General ledger Account Display balances
(new) (Tr cod is FAGLB03)
Account number
:100000
Company code
:BIL
Fiscal year
:2008
Ledger
:0L
Execute
Double click on balance 105000
To view the document
Select document no.check box
Select call up document overview button
Select back arrow 3 times
Select choose ledger button
Change the ledger to M1
Enter
Change the Fiscal year to 2009
Execute
Select back arrow
Select choose ledger button
Change the ledger to M2
Enter
Change the fiscal year 2008
Execute
Segments Creation
187
Scenario
Company code
|
Business area
|
Profit centers
Future scenario
Company code
|
Segment
|
Profit center
:BIL
:HYD
:Cement, Steel
In future there will not be any developments

Business areas
BIL
HYD
Cement , Steel
Segments will be assigned in the for

profit center
In case of automatic line items generation business

Area will not be picked up
Profit center through derivation
rules
Profit center is updated automatically
segment also will be updated.
Segment creation
Path :SPRO-Enterprise structure Definition Financial accounting -Define segment
Segment
Description
BGL
Bangalore segment
HYD
Hyderabad segment
Assign segment in profit centers:
Path :Accounting Controlling profit center accounting Master data profit center
Individual processing change (Tr code is KE52)
Profit center
:select Steel
Enter
Segment
:select HYD
Enter
Select activate button
(Shift +F1)
One more profit center
188
Profit center
:Cement
Enter
Segment
:select HYD
Select activate button

DOCUMENT SPLITTING
In document splitting, line items are split according to selected dimensions so that we
can draw financial statements for the selected dimensions at any time.
Eg: Profit Center wise, Segment wise
Sales
Party X Account
Dr
To Sales Steel
To Sales cement
Due to document splitting
Party X Account
Dr
Party X account
Dr
To Sales Steel
To Sales Cement
100000
80000 Steel profit center
20000 Cement profit center
80000
20000
80000
20000
Steel
Cement
Steel
Cement
Creation of 3GL masters :FS00

A) Sales Steel
Sales
B) Sales Cement
Sales
C)Zero balance clearing a/c current liabilities & provisions
FS00
GL Account no.
:300010
Company code
:BIL

Give the Gl A/c No. :300005 Sales local own goods
Company code
:BIL
Enter
Change short text and GL account long text to sales Steel
Save
Select edit cot element button
189
Valid from 01.04.2008 to 31.03.9999

Enter
:11 Revenues
Save
Second a/c
Give the GL A/c No.
:300011
Company code
:BIL

Give the GL A/c
:300010
Company code
:BIL
Enter
Change short text and GL a/c long text to sales Cement
Save

:11 Revenues
Save
GL A/c No.
:100530
Company code
:BIL

Give the GL A/c No.100505 VAT payable
Company code
:BIL
Enter
Change short text and GL account long text to Zero balance clearing
Select create /Bank /Interest tab
Change field status group to G067 (Reconciliation account)
Save
Classify G/L Accounts for document splitting:
190
Path :SPRO-Financial accounting (new)-General ledger accounts(new) Business

transactions Document splitting-Classify G/L accounts for document splitting
Give your chart of accounts :BIL
Enter
Account from
Account to
100000
299999
300000
399999
400000
499999
Save
Category
01000
30000
20000
Define Zero balance clearing account

Same path
Select account key
:000
Double click on accounts folder

Chart of Accounts
:BIL
Enter
Give the G/L account :100530 Zero balance clearing A/c
Save
Activate documents splitting
Same path
Select document splitting check box
Save
END USER AREA

Posting of sales (F-22)
:Todays date
Type
:DR
Company code
:BIL
191
Description
Balance sheet account
Revenue
Expense
Posting key
:01
Customer Account
:100000
Enter
Amount
:80000
Business area
:BILH
Text
:Sales invoice posting
Posting key
:50
Account
:300010 Sales Steel
Enter
Business area
:BILH
Text
:+
Select profitability segment button (right arrow button profit center steel)
Give the profit center Steel
One more item
Posting key
:50
Account no.
:300011 Sales Cement
Enter
Amount
:*
Business area
:BILH
Text
:+
Select profitability Segment right arrow button

:Cement

Document Simulate
From the menu select Document Simulate
General ledger button
Save
From the menu select Document Display
192
Select general ledger View button
CENTRAL EXCISE AND SALES TAX

CIN: Country India Version
MM Consultant
SD consultant
FI consultant Creation of accounts and assignment of accounts
Central excise is an Indirect Tax
This will be charged at the time of sales, sales men (Removal of goods)
Central excise registration
:15 digits code
(10 digits will be income tax PAN + 5 digits central excise)

Central excise registration will be plant wise
Central excise rates are given in central excise tariff chapter IDs :8 digits code
Under chapter id we have material description and rate
Basic Excise Duty (BED)
14% maximum (now changed to 10%)
Additional excise duty (AED) Products like textiles
15% of basic amount Now no AED
Special Excise Duty (SED)- Tobacco related products
8% on invoice original value
Education cess
2% (on 8% excise duty)
Higher and secondary education cess 1% (on 2% ED)
CEN VAT (Central Excise Value Added Tax) Earlier MODVAT
Where we pay excise duty at the time of purchase, the excise amount can be adjusted
when we pay excise duty on sales to excise dept.
(Though collected from customer)
RG23A
Part 1 Quantity updation Part 2 value updation -
Excise duty on consumable

100% CENVAT same year
RG23C
Part 1 Quantity updation
Excise duty on Capita Goods
193
Part 2 value updation -
50% current year 50% next year
PLA
Personal Ledger Account

Bank excise credits and debits
ER1
(Excise return 1) (Earlier it was RT12 monthly return)

To pay excise before 5th of next month
To file the return before 10th next month
RG1
Finished goods register
Purchase scenario:
Consumable purchase
Basic price
Excise 8%
VAT 4%
100
8
---108
4.32
----112.32
capita goods purchase (stores)

200
20
---220
8.8
---228.8
10%
Goods receipt for consumables

A) Goods receipt entry
100
To GR/IR clearing RM LCL 100
B) Excise entry
RG 23 A BED
DR
To CENVAT clearing
8
8
Invoice verification for consumables

GR/IR clearing RM LCL
CENVAT clearing A/c
VAT Receivable
To party
DR
DR
DR
100
8
4.32
112.32
Goods receipt for capital goods

A) Goods receipt entry
194
Inventory stores local DR

To GR/IR clearing stores Local
B) Excise entry
RG 23C BED
DR
CENVAT on hold
DR
To CENVAT clearing a/c
200
200
10
10
20
Invoice verification for capital goods

GR/IR clearing stores LCL
CENVAT clearing a/c
VAT Receivable
To party
Sales scenario
Basic price
Excise rate
14%
DR
DR
DR
200
20
8 .08
228.08
1000
140
----1140
142.5
------1283
VAT 12.50%
Sales billing :
Customer A/c
Dr
1283
To Sales
1000
To CENVAT suspense 140
To VAT payable
142.50
Excise invoice creation
CENVAT suspense a/c Dr 140
To Excise duty payable 140
Excise Balances:
Purchase
Payable on sale
To pay
PLA Deposit
PLA A/c
Dr
To Bank
RG23A
8
RG23C
10
PLA
140
5
150
150
195
129
Excise utilization
Excise duty payable DR
To RG23A BED
To RG23C BED
To PLA
140
5
6
129
10) Sales tax Payment to Dept

VAT Payable
VAT Receivable
To Bank
143
13
130
VAT Payable Dr
143
To VAT Receivable 13.10
To Bank
129
11) Final balances in excise registers
Purchase /Deposit
Utilized at the time of sale
Closing balance
RG23A
RG23C
PLA
8
10
150
5
6
129
----------------------------------------------------------------3
4
21
======================================
SAP:
Tax procedures TAXINJ: Formula based
TAXINN condition based
In new implementations TAXINN
Client 000-SAP has given TAXINN and TAXINJ
Excise conditions /Service tax conditions / Education cess conditions /Sales tax
conditions.
CENTRAL EXCISE CUSTOMIZATION

Activate Country Version India for specific fiscal year
Path :SPRO-Financial accounting Financial accounting global settings Tax on
sales /purchases Basic settings- India-Activate country version India for specific fiscal
years
196
Component
:select IND
Enter
For component IND select active check box
Save
Check and change settings for tax processing

Path :Up to tax on sales / purchases the path is same Basic settings-Check and
change settings for tax processing
Process
:B1
Description
:A/P Basic Excise duty (A/P BED)
Tax type
:select 2 (input tax)
Posting indicator
:select 2 (separate line item)
Save
Select back arrow
Select process
:B1

Change the process to B2
Change the description :A/P CST
Posting indicator
:select 3 (Distribute to relevant expense /revenue items)
Enter & Save

Select
:B1,B2

Change description to APVAT
Enter
Change the description to AR VAT
Press enter and Save
Change process to B5
197
Change description to AR CST

Change tax type to
:1
Posting indicator
:2 separate line item
Enter and Save

Select B5
Change the description to AR VAT
Press enter & Save
Define condition types:

Path :Up to tax on sales /purchases the path is same -Basic settings-Check calculation
procedure Double click on define condition types
Condition type
:BIL1
Description
:AP Excise BED
Access sequence
:select JTAX (IN: Excise Access)
Condition class
:select D (Taxes)
Calculation type
:select A (percentage)
Condition category
:select D (Tax)
Select item condition check box

Save
Select back arrow
Select
:BIL1

Change the condition type change to :BIL2
Change the description to
:APCST
Access sequence
:Change to JST1 (India Sales tax access)
Enter & Save
198
Select
:BIL2

Change condition type to
:BIL3
Change description
:A/P VAT

Enter & Save
Define procedures
Path :Up to tax on sales /purchases the path is same Basic settings Check
calculation procedure
Double click on define procedures
Procedure
:TAXINN
Description
:Sales tax India
Save
Select
:TAXINN
Double click on control data folder

Step
100
110
120
Condition Description From

type
Select
Base
BASB
amount
Calculated
100
cell
To
Statistics Print
100
Select
statics
check
box
BIL1
150
160
BIL2
AP Excise
BED
Basic
+Excise
100
100
110
140
A/P CST
150
150
199
Base Account
type
key
Select
362
Select
X
B1
Select
B2
Select
static
check
box
170
BIL3
A/P VAT
150
150
X
Select
X
B3
Save
Assign country to calculation procedure

Path :Up to tax on Sales /Purchases the path is same Basic settings Assign country
to calculation procedure
Country
:IN for India
Enter
For country IN assign procedure TAXINN
Save
Define tax codes for sales and purchases
Path :Up to tax on sales / purchases the path is same Calculation Define tax codes
for sales and purchases (Tr code is FTXP)
Give the country
Enter
Tax code
Enter
Tax type
Enter
Save
:IN
Tax code
:V1
:V0
:0% Input tax
:V (input tax)
Enter
Description
:V1 Dummy tax code for purchases
Tax type
:V for input tax
Tax percentage rate
:0
Enter & Save
200
Tax code
:A0
Enter
Description
:0% output tax
Tax type
:A ( out put tax)
Enter & Save

One more tax code
Tax code
:A1
Enter
Description
:Dummy tax code for sales
Tax type
:A (Out put tax)
Enter & Save
Creation of GL masters (FS00)

To Copy
200156
RG23A BED A/c Current assets, Loans & Advances to copy 200155 VAT
receivable
200157
VAT
RG23C BED A/c Current Assets, Loans and Advances to copy 200155
receivable
200158
CENVAT on hold Current Assets, Loans and Advances to copy 200155

VAT receivable
200159
PLA Account Current Assets, Loans & Advances to copy 200155 VAT
Receivable
200155
VAT receivable already created
100506
payable
CENVAT A/c clearing current liability provision copy 100505 VAT
100507
CENVAT A/c suspense current liability & provisions copy 100505 VAT
payable
100508
Excise duty payable A/c current liability & provision copy 100505 VAT
payable
201
100509
CST payable A/c current liabilities & provision X copy 100505
100505
VAT payable already created
Save
Note :In all accounts tax category * posting without check box
Define tax accounts

Path :Up to tax on sales /purchase the path is same posting Define Tax accounts (Tr
code is OB40)
Double click transaction B1 A/P Excise BED
Give the chat of accounts
:BIL
Enter
Save
Select posting key button
Debit
40
Credit
50
Save
Select accounts button
Give the account no.100506 CENVAT clearing A/c
Save
Select back arrow
Double click on transaction B3 APVAT
Save
Debit 40
Credit 50
Save
202

Give the A/c no.200155 VAT receivable
Save
Maintain excise registration

Path :SPRO-Logistic general Tax on goods movements India Basic settings
maintain excise registrations
Excise registration
:2
(ECC number means excise control code)

ECC no.
1234
Excise Registration no.(15 digits code)

(10 digits PAN other 5 Excise no.)
:123456
Excise range
:Kukatpally range
Excise division
:Kukatpally division
Commissionerate
:Hyderaba commissionerate
Excise invoice items(EI)
:999
Select partial credit check box

Save
Maintain company code settings
Same path
Select company code
:BIL

CENVAT document type
:SA
Utilization FI document type :SA
203
Select debit account override check box

Select auto adjustment indicator check box
Select immediate credit on capital goods check box
First month
select April
Excise selection days
:30 days
No.of excise invoice selection :999

Excise invoice selection procedure
:FIFO
Save
Maintain plant settings:
Same path
Plant
:BILP
Excise registration
:002 (This is plant level)
No.GRS per Excise invoice :select Multiple goods receipt multiple credits
Save
Maintain excise groups:
Same path
Excise group
:2
Description
:Excise group for BILP
Plant
:BILP
Excise registration
:2
No.GRS per excise invoice multiple goods receipts, multiple credits

Select default challan quality in GR check box
Select EI capture check box under MIGO settings
Select post excise Invoice MIGO check box
Select duty different at GR check box
Select update RGI at MIGO check box
Save
204
Note :MRO Invoice verification

Maintain series groups
Same path
Series group
:2
Series description
:BILP series group
Excise registration
:2
Save
Maintain excise duty indicators:
Same path
Excise indicator 1
:100% Tax
Excise indicator 2
:50% Tax
Excise indicator 3
:Nil Tax
Save
Maintain excise defaults:
path :Up to India the path is same Basic settings Determination of excise duty
maintain excise defaults
select new entries button
Tax procedure
:TAXINN
CVD condition
JCV1:
A/P BED condition type
:BIL1
A/R BED condition type
:BILA
BED percentage
:BIL 4
Save
Maintain chapter IDs:(8Digists excise code)
Path :Up to India the path is same Master data Maintain chapter Ids
Chapter ID
:50000001
Unit of measurement for excise kg
Description as per law :Chemicals
Save
Create request in your Work Bench Request for BIL
save
Select next entry (F8) button
205
Chapter ID
:55000001
Unit of measurement for excise kg
Description as per law Steel
Save
Specify G/L Accounts per excise transaction

Path :Up to India the path is same Account determination specify GL accounts per
excise transaction
Excise group
:select 2
Excise transaction type
:GRPO (Excise Invoice for goods receipt against PO)
Company code
:BIL
Chart of Accounts
:BIL
RG23A BED
:200156
RG23C BED
:200157
MODVAT clearing
:100506 (CENVAT clearing )
G/L account per PLA BED
:200159
CENVAT on hold
:200158
CENVAT suspense account :100507

PLA on hold
:200159
Save
The same way the you send the accounts for all excise transaction types.
For excise transaction type DLFC same as above
Save
Note :
PLA on Hold
To Bank
Dr
PLA A/c
Dr
To PLA on Hold A/c
(This is used for next year carry forward)
206
Specify SAP Script forms

Path :Up to India the path is same Business transactions Excise registers Specify
SAP script forms
Select all the registers of company Code
:IN01
Change the company code to BIL for Registers and returns
Save press enter to save in your request
Maintain number ranges
Path :Up to India the path is same Tools-Number ranges
Object
:Select J_1IINTNUM (Internally document number to be generated )
Select number rages button
Number rage :01
Year
:2008
From no.
:1
To no.
:100000
Save
Object
:Select J_1IRG23A1 (RG23A part 1 no. range object)
Select number rages button

Excise group :select 2
No. range
:01
Year
:2008
From number :100001

To number
:200000
Enter & save

207

Object
:J_1IRG23A2 This is (RG23A part II Number rage object)
Select number rage button

Excise group :2
No.range
:01
Year
:2008
From no.
:200001
To no.
:300000
Enter & save

Select object J_1IEXCLOC (Local excise invoice number rage for sales)
Select number ranges button
Series group :2
No.range
:01
Year
:2008
From number :300001

To number
:400000
Enter & Save

Select object :J_1IINTPR2 despatch series number
Select number ranges button
Excise group :2
No.range
:01
208
Year
:2008
From no.
:500001
To no.
:600000
Enter & save

Excise rates maintenance
Use the Tr code is J1ILN (India local menu) (This have no path)
Path :Indirect taxes -Master data -Excise rate maintenance (Tr code is J1ID)
Select material & chapter ID combination radio button
Select maintain button(F5)
Material
:BILRM1
Plant
:BILP
Chapter ID
:5000001 Chemicals
Material type
:Raw materials
GR with reference
:select multiple goods receipt , multiple credits
Declared
:1
Declaration date
:29.02.2008
One more
Material
:BILFG
Plant
:BILP
Chapter ID
:5500001 Steel
Material type
:RG1
GR with reference
:Multiple goods receipts, Multiple credits
Declared
:1
Declaration date
:29.02.2008
Save
Select back arrow
209
Select CENVAT determination radio button

Select maintain button
Give the plant
:BILP
Input material
:BILRM
Output material
:BILFG
Intimation date
:01.04.2008
Save
Select back arrow
Select vendor excise details radio button
Vendor
:2001
Excise indicator for vendor :1 ( 100% Tax)

Type of vendor
:select manufacturer
Save
Select back arrow
Select customer excise details radio button
Select maintain button (F5)
Give the customer no. :200101
Excise indicator for customer
:select 1 (100% Tax)
Save
Select back arrow
Select excise indicator for plant radio button
Company code
:BIL
Plant
:BILP
First month
:select April
210
Excise indicator for company :select 1 (100% Tax)

Save
Select back arrow
Select excise indicator for pant and vendor radio button
First column excise indicator :select 1
Second column excise tax indicator for vendor
:select 1 (100% Tax)
Third column excise tax indicator for vendor
:Select 1 (100% tax)
Save
Select back arrow
Select excise indicator for plant & customer radio button
First column excise tax indictor for company
:select 1 (100% tax )
Second column Excise indicator for vendor :Select 1 (100% tax)

Third column excise tax indicator vendor :select 1 (100% tax)
Save
Creation of condition records
(FV11) (No path this one)
Condition type
:select BIL1 AP Excise basic

Select plant /vendor /material radio button
Enter
Plant
:BILP
Vendor
:2001
Material
:BILRM1
Amount
:8 (Excise rate & Tax rupees)
Valid from
:01.04.2008
Valid to
:31.03.2009
211
Tax code
:V0
Save
Select back arrow
Condition type
:BIL3 A/P VAT

Select plant /vendor /Material radio button
Plant
:BILP
Vendor
:2001
Material
:BILRM1
Amount
:4
Valid from
:01.04.2008
Valid to
:31.03.2009
Tax code
:V0
Save
SD Excise customization
SD consultant job
Define condition types
Path :SPRO-Sales & Distribution basic functions Pricing Pricing control Define
condition types
Double click on maintain condition types
Condition type
:BIL4
Description
:A/R Basic excise duty (AR BED)
Access sequence
:JEXC (India Excise Access)
Plus/ Minus
:Select A Positive
Condition class
:select A discount or Surcharge
Calculation type
:select A (Percentage )
Select Item condition check box

Select amount /percentage check box
212
Save
Select back arrow
Select
:BIL4
Change the condition type to BILA
Description A/R Excise BED (100% copy)
Access sequence
:select JDUM (India 100 copy of other fields are values)
Enter & Save

Select BIL4 & BILA
Change condition type to BIL5
Description
:A/R CST
Access sequence
:select JCST (India Central Sales Tax :Access)
Plus / Minus
: Blank
Calculation type
:A (Percentage)
Condition class
:change to D (Taxes)
Condition category
:select D (Tax)
Enter
Change the condition type to BIL6
Description
:AR VAT
Access sequence
:change to JLST (India Local sales tax access)
Plus or Minus
:Blank
Calculate type
: A (Percentage)
Condition class
:select D taxes
Condition category
:select D tax
Enter & save

Define account keys:
Path :SPRO-Sales & Distribution Basic functions Account assignment/costing
Revenue account determination Define and assign account keys Double click define
account key
213

Account key
:B4
Name
:A/R Excise BED
Account key
Name
:B5
:AR CST
Account key
:B6
Name
:AR VAT
Save
Check and change settings for tax processing
sales /Purchases Basic settings Check and change settings for tax processing
Select B2 and B3
Change the description to A/R CST
Tax type
:select 1 (Output tax)
Posting indicator
:select 2 (separate line item)
Enter
Change process to
:B6
Change the description to A/R VAT

Tax type
:change to 1 Output tax
Enter & save

Define tax accounts:
Path :up to Tax on sales /Purchases the path is same Posting Define tax accounts
(Tr code is OB40)
Double click on truncation
:B5 AR CST
Give your Chart of Accounts :BIL

Enter
214
Save
Debit
:40
Credit
:50
Select save button

Give the account no.100509 CST (payable)
Save
Select back arrow
Double click on transaction :B6 ARVAT
Save
Debit :40
Credit :50
Save
Give the account no.100505 VAT payable
Save
Maintain pricing procedures
Path :SPRO-Sales & Distribution Basic functions Pricing pricing control Define
and assign pricing procedures
Double click on maintain pricing procedures
Procedure
:BIL
Description
:BIL domestic Pricing procedure
Save
215
Select
:BIL
double click on control data folder
Step
Condition Description From

type
PR00
Price
To
Subtotal
100
100
A/R Basic
excise duty
100
100
210
Basic
+Excise
100
200
400
Base value
100
--
A/R BED
(100%
copy) Basic
+Excise
200
200
400
410
100
200
410
BIL 4
BILA
420
450
460
500
BIL5
BIL6
AR CST
AR VAT
Basic
+Excise+
Sales tax
420
420
420
Require Statistics Print

Select
Check
box ()
Select
Check
box ()
Select
Check
box ()
B4
Select
Check
box ()
Select
Check
box ()
Select
Check
box ()
Select
Check
box ()
X
X
460
Save
Define pricing procedure determination
216
Account
key
ERL
Select
Check
box ()
B5
B6
Path :Up to pricing control the path is same Define and assign pricing procedures (
Tr code is OVKK)
Double click on define pricing procedure determination
Sales organization
:BILS
enter
For BILS change the pricing procedure to BIL
Save
Define tax determination rules
Path :SPRO-Sales and Distribution Basic functions Taxes Define tax
determination rules
Tax country
:IN
Sequence
:1
Tax category
:BIL5
Tax country
:IN for India
Sequence
:2
Tax category
:BIL6 Name:A/R VAT
Save
Define tax relevancy of mater records:
Same path
Double click on customer taxes
Tax category
Name
BIL5
A/R CST
BIL5
A/R CST
BIL6
A/R VAT
BIL6
A/R VAT
Save
Tax classification
0
1
0
1
Description
Nil Tax
Taxable
Nil Tax
Taxable
Tax classification
0
Description
Nil Tax
Select back arrow

Double click on material taxes
Tax category
BIL5
Name
A/R CST
217
BIL5
BIL6
BIL6
A/R CST
A/R VAT
A/R VAT
1
0
1
Save
Assign delivering plants for tax determination (OX10)
Same path
Plant
:BILP
Enter
Select plant
:BILP
Select address button(Shift +F5)
Region
:select AP (Andhra Pradesh)
Enter & Save
Assignment of accounts for automatic postings
Tr code is VKOA
Double click on Table 1
Application area
:V
Condition type
:KOFI
Chart of Accounts
:BIL
Sales organization
:BILS
Account assignment group for customer :01 domestic revenues

Account assignment group for customer :03 finished goods
Account assign group for account key :B4 AR Excise duty

GL Account 100507 (Send VAT suspense account)
Save
SD END USER AREA
Assign tax classification material master (Tr code is MM02)
218
Taxable
Nil Tax
Taxable
Give the material no.BILFG

Select sales :sales organization data 1
Plant
:BILP
Sales organization
:BILS

Enter
For tax classification tax category BIL5 0 taxable
For tax classification tax category BIL6 1 taxable
Save
Enter tax classification in customer master (Tr code is XD02)
Select the customer
Company code
:200101
:BIL
Division
:BS
Select customer sales area button

Double click on sales organization
:BILS
Enter
Select sales area data button
Select billing documents tab
For tax category
:BIL6
Tax classification
:1 (taxable)
Save
Creation of condition records (Tr code is VK11)

Condition type
:select BIL4 A/R basic excise duty

Select material radio button
Enter
219
Sales organization
:BILS
:BD
Material
:BILFG
Amount
:10
Valid from to
:01.04.2008
Valid to
:31.03.2009
Save
Select back arrow
Select condition type BILA (A/R BED 100% copy)
Select sales organization radio button
Enter
Sales organization
:BILS
Amount
:100
Valid from
:01.04.2008
Valid to
:31.03.2009
Save
Select back arrow
Condition type
:select BIL6 AR VAT

Select country /Plant/Region /Material radio button
Enter
Country
:IN
Plant
:BILP
Region
:AP
Material
:BILFG
Amount
:4 (Percentage)
Valid from
:01.04.2008
Valid to
:31.03.2009
Tax code
:select A1 (Dummy tax code for sales)
Save
220
To check whether 0% input tax code and 0% output tax code assigned to company code
to BIL
sales /Purchases -posting -Assign tax codes for non taxable transactions(OBCL)
Company code
:BIL
enter
For company code
:BIL
Input tax code
:V0
Output tax code
:A0
Company code
:BIL
enter
For company code
:BIL
Input tax code
:V1
Output tax code
:A1
Save
Creation of Purchase order (ME21N)
Purchase org
:BILR
Company code
:BIL
Vendor
:2001
Enter
Give the purchasing group
:BIL
Item
:10
Material
:BILRM1
PO Quantity
:100 Kgs
Net price
:75
Currency
:INR
Plant
:BILP
Enter
221
Select invoice tab

Tax code
:select V1 dummy tax code for purchases
Enter
Select Taxes button
Select back arrow
Save
Not the purchase order no.4500017094
To open material periods for January (MMPV)
From company code
;BIL
period
:10
Fiscal year
:2008
Select check and close period radio button

Execute
(Note : Use the Tr code J1EI for creation of Excise Invoice nos following the other
steps same above)
Give the Excise invoice no. and date
Goods receipt ( Tr code is MIGO)
Select goods receipt
Give the purchase order no.4500017094
Enter
Quantity in delivery note
:100 kgs
Select item ok check box

Select where tab
Storage location
:HYD
Press enter
Select excise invoice tab
Give the excise invoice no.1
Excise invoice Date
:Todays date
222
Save
Select display button
Enter
Select document information tab
Select FI documents button
Select back arrow
Select excise invoice tab
Select more data button
Select part 2 tab
Invoice verification (MIRO)
Invoice date
:05.01.2009
Posting date
:11.01.2009
Reference
:51
Select calculate tax check box

Text
:Invoice verification
Tax code
:V1 (Dummy tax code)
Purchase order no.
:4500017094
Enter
Give the amount
:8424
Enter
Business area
:BILH
Select payment tab
:Base line date (Todays date)
Payment term
:0001
Enter & Save

From the menu select invoice document display
Select follow on documents button
To print excise registers: (Tr Code is J1ILN)
Path :Indirect taxes Registers Excise tax Extract (J2I5)
223
Excise group
:2
Start date
:01.01.2009
End date
:31.01.2009
Select any register radio button

Select RG23A part I check box
Select RG23A part II check box
Execute
Enter
Select back arrow
Select print utility program (TR code is J2I6)
Select RG23A part 1 radio button
Execute
Excise group
Start date
:2
:01.01.2009
End date
:31.01.2009
Execute
Output device
:LP01
Select print preview button

Select RG23A part II radio button
Execute
Excise group
:2
Start date
:01.01.2009
End date
:31.01.2009
Execute
Output devise
:LP01
Select print preview button

To view sales tax register (Tr code is J 1 I L N)
Indirect taxes Registers Sales tax sales tax register (J1I2)
224
Company code
Tax code
LST condition type
Execute
:BIL
:V1
:BIL3
SD EXCISE
Creation of sales order (VA01)
Order type
:OR
Sales organization
:BILS

Division
:BS
Enter
Sold to party
:200101
PO Number
:2
PO date
:Todays date
Required delivery date :Todays date

Delivery plant
:BILP
Payment terms
:0001
Item
:10
Material
:BILFG
Order quantity
:10 Kgs
Enter
Select item
:10
From the menu select GotoItem conditions

From the menu select Edit In complication log (Ctrl +F8)
Select save button
Note the sales order no.11771
Delivery (Tr code is VL01N)
225
Give the shipping point
:BILH
Order no.
:1171
Enter
Actual goods inward received date
Select item
:Todays date
:10
Select picking tab

Picked quantity
:10 Kgs
Select post goods issue button

From menu select out bound delivery Display
Enter
From the menu select Environment-Document flow
Keep the cursor on go goods delivery no.
Select accounts document button
Select account document no.
Post :
Inventory FG
IN/DE Stock FG
700
700
Sales Billing (VF01)

Select the delivery no.
Save
From the menu select billing document display
Select accounting button
Excise invoice creation (Tr code is J1ILN)
Path :Indirect taxes Sales /Out bond movements-Excise invoices For sales order
Out going Excise invoice create /Change /Display (Tr code is J1IIN)
Select from billing button (F5)
226
Enter
Excise group to
:2
Serious group
:2
Select utilization button (F6)

Save
CENVAT suspense A/c Dr
To Excise duty payable
Go and see sales billing display (VF03)
Give the billing document no.90036108
Select accounting button
RG23A BED posting (F-02)
:Todays date
Type
:SA
Company code
:BIL
Posting key
:40
Account no.
:200156 (RG23A BED)
Enter
Amount
:50000
Business area
:BILH
Text
:RG23A Debit
Posting key
:50
Account no.
:200105 Bank account
Enter
Amount
:*
Business area
:BILH
Text
:+
227
PLA Deposit (F-02)

:Todays date
Type
:SA
Company code
:BIL
Posting key
:40
Account no.
:200159 (RG23A BED)
Enter
Amount
:100000
Business area
:BILH
Text
:PLA deposit
Posting key
:50
Account no.
:200105 Bank account
Enter
Amount
:*
Business area
:BILH
Text
:+
Excise duty payment: (Tr code is (J1ILN)

Path :Indirect taxes Sales /Out bond movements fortnightly payment (J2IUN)
Company code
:BIL
Plant
:BILP
Excise group
:2
Period
:01.03.2009
Business area
:BILH
to
Execute
RG23A Utilized
:6.60
Select duty button
228
Todays date
Select Simulate button (F7)

Select right mouse button
Save
Go and see the document (FB03)
Document no.
Company code
Fiscal year
Enter
:38
:BIL
:2008
FINANCIAL STATEMENT VERSION
Balance Sheet and Profit & Loss account format creation

In India Companies Act Schedule VI format
Summary
Schedules
Amount
Share capital
Equity share capital
Preference share capital
100000
100001
General Reserves
Capital Reserve
100101
100102
Reserves & Surplus
Secured loans
Unsecured loans
By using 0-9 levels we can get all 3 versions consultant creates 2 versions Summary Schedules
In 000 Client SAP has given for India Bain.
Path :SPRO-Financial Accounting General ledger Accounting-Business
transactions-Closing Document-Define financial statement versions.
Financial statement version
:BIL1
229
Name
Balance Sheet and Profit & Loss account
Maintain Language
:EN
Select item keys automatic check box

Chart of Accounts
:BIL
Save
Select financial statement item button
Keep the cursor on AML1
Select create items button
Give the items
:Balance Sheet
:Profit & Loss account
:Net profit /Loss transfer to Balance Sheet
Enter
Kept the cursor on profit and loss account
Double click on No text exists against Liability +Equity
Give item
:Liabilities
Enter
Double click no text exists against Assets
Give the item Assets
Enter
Keep the cursor on Assets
Press select button (beside reassign button)
Keep the cursor on Balance sheet
Select resign (Shift+F6) button
Select subordinate radio button
Enter
Keep the on liabilities
Press select button (F9)
Keep the cursor on Balance Sheet
Select resign button (Shift+F6)
230
Enter
Keep the cursor on Profit & Loss account
Select create item button
Give the items
:Income
Give the items
:Expenditure
Enter
Save
Keep the cursor on Liabilities
Give the
Share capital
Reserves & Surplus
Secured loans
Unsecured loans
Enter
Keep the cursor on Assets
Give the items
:Net Fixed Assets

:Net Current Assets
:Misc. expenditure to the extent not written off Eg: Preliminary
exp.
Enter
Keep the cursor on Income
Give the heads
:Sales
:Other Income
:Inc/Dec in Stocks
Enter
Keep the cursor on expenditure
Select create item button
231
Expenditure :
Personnel expenses
Manufacturing expenses
Administration Expenses
Interest
Depreciation
Enter and Save
Double click no text existent against net result :Profit
Give the item :Net profit transferred from P & L Account
Enter
Keep the cursor on Net profit transfer from P & L Account
Keep the cursor on reserves & Surplus
Select reassign button (shift +F6)
Enter
Double click on no text exists against net result loss
Item
:Net loss transferred from P & L Account
Enter
Keep the cursor on net loss transferred from P & L Account
Keep the cursor on Misc. Expense to extend not written off
Select reassign button
Enter
Save
Assignment of accounts are to be assigned to the last note
Keep the cursor on Share Capital
232
Select assign accounts button

Enter
From Account
:100000
To Account
:100099
Select debit check box

Select credit check box
From Account
:100101
To
:199999

Note :Expect 100000 all are same
Enter
Keep the cursor on net fixed assets
From Account
:200000
To Account
:299999

Enter
Keep the cursor on sales
From account
:300000
To account
:399999
Select debit and Credit check box

Enter
Keep the cursor on Raw material consumption
Select assign account button
From account
:400000
To account
:499999
Select Debit and Credit check box

Enter
233
Keep the cursor net profit/loss transferred to Balance Sheet

Select Assign account button
From account
:100100
Select Debit & Credit Check box

Enter & Save
To check whether all accounts assigned or not
Select check button
Select non assigned account check box
Enter & Save
Liabilities
Sources of Funds:
Share capital
Reserves & Surplus

Secured loans
Unsecured loans
Amount
100000
100001
100002
100003
------100100
100101
100102
X
X
-----X
=====
Total Liabilities
Double click on liabilities
Start of group Liabilities
End of group total liabilities
Select display total check box

Enter
Double click on share capital
Start of group
:Source of funds
End of group
:Share capital
Select display totals check box

Enter
234
Double click on Reserves & Surplus

End group :Reserves & Surplus
Enter
Note :Same way secured and unsecured loans
Double click on assets
Start of group :Assets
End of group :Total Assets
Enter
Double click on Net fixed Assets
Start of group :Application of funds
End of group :Net fixed Assets
Enter
Double click on Misc. expenditure to extend not written off
End group Misc. expenditure to the expend not written off
Select display totals
Enter
Double click on Profit & Loss Account
End of Group
:Net Profit /Loss for the year

Enter
Double click on Income
Start of group :Income
End of Group
:Total Income

Enter
Double click on sales
End of Group :Sales
235
Enter
Double click on Expenditure
Start of group :Total expenditure
Enter
Double click on Raw material consumption
End of group :Raw material consumption
Enter
Double click on net profit /Loss transferred to Balance sheet
Start of group :Net Profit /Loss transferred to balance Sheet
Enter
Double click on No text exist against P & L result
Item
:Net profit/Loss transferred to Balance Sheet
End of Group: Net profit/Loss transferred to Balance Sheet

Enter & Save
Open one more session :
Path :Accounting-Financial Accounting General Ledger-Information system
General Ledger reports-Balance Sheet/Profit loss Statement /Cash flow-General
Actual/Actual comparisons- Balance sheet/Profit Loss Statement (S_ALR_87012284)
Company code
:BIL
Business area
:BILH
Financial Statement version :BIL1

Reporting year
:2008
Reporting period
:1 to 16
Comparison year
:2007
Comparison periods
:1 to 16
Select classical list radio button
236
Select special evaluations tab

Balance sheet type
:1 (Standard Financial Statement )
Select output control tab

Company code summarization :Select 1 (Balance sheet per company code)
Business area summarization :select 1(Balance Sheet per business area)
Summary report
:3
Comparison type
:1
Note :2 types of comparison in SAP

2008
2007
Sales
100
75
1) Percentage of Increase
Current year Previous year *100
---------------------------------Previous year
100-75/75*100=33.3
2) Percentage of growth
Scaling
:Current year *100

-------------------Previous year
100/75=133
:5/2
Scaling note :
A) Only Rupees without paise
0/0
B) Rupees with paise
0/2
C)Rupees in lakhs without decimals
5/0
D)Rupees in mission without decimals
6/0
E)Rupees in crores without decimals
7/0
F)Rupees in laksh Thousands in decimals 5/2
Sales
Rupees in lakhs (100000)
987654321.55
5 Decimals
2 decimals
2 decimals
9876.54
237

Select back arrow
Select special evaluations tab
Give the display currency dollar execute
ASSET ACCOUNTING REPORTS:

1.Depreciation forecast
Path :Accounting Financial accounting Fixed assets Information system Reports
on asset accounting Depreciation for cost Depreciation on capitalized assets
(Depreciation simulation) (Tr code is S_ALR_87012936)
Report date
Execute
:BIL
:31.03.2011
2. Fixed asset schedule as per schedule VI of companies Act
Gross
block
in the
beginn
ing
year
Additi
ons
during
the
year
Sales
/Trans
fers
during
the
year
Gro
ss
blo
ck
in
the
yea
r
end
Dep.
for
the
year
end
Acc.De
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Dep.
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Dep
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Acc.
Dep
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Net
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r
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Information systems Accounting Financial accounting Fixed assets Asset History

sheet (Tr code is AR02
Give your company code
:BIL
Report date
:31.03.2009
Select group totals only radio button
Execute
(Note :Retirement mean sale of asset)
Select asset button
Double click on asset retirement
238
PROJECT
BIL group (to go for ERP)
Packages available Cost / Feature/Time
ERP Packages
SAP
Oracle Financials
JD Edwards
People soft
Decided to go for SAP Consulting firms Cost/Support /Experience
1)
2)
3)
4)
5)
WIPRO
Infosys
Satyam
Intell
Zensar
Buy SAP package from SAP-India Bangalore with the support of WIPRO Hyderabad
vendors.
Implement all the modules at all locations (BIG Bang project) or in a phased manner
BIL
A) Project Manager
B) Accounts Manager
C)Cost Accountant
D) Purchase Manager
E) Sales Manager
F)IT Staff
WIPRO
A) Project Manager
B) FI Consultant
C)Co Consultant
D)MM Consultant
E)SD Consultant
F) BASIS Consultant
G) ABAP Programmers
Kick of Date means Start date

Form a staring committee
BIL Senior people
WIPRO Senior people
239
Project Mangers BIL and WIPRO

BIL core team members As is process existing process and requirements from SAP
WIPRO- Study the process and prepare to be process
GAP reports Write to SAP the requirement /through programmer/work around /user
exits.
WIPRO-Customization based clients requirement .
BIL core team Testing
WIPRO Customization document
Before going live
Training to the BIL company users will be given
Fix ago live date:
Customization will be transported from development client to production client.
Up load masters in production client
Upload balances in production client
Give the number ranges in production client.
On go live date :Enter transactions in production client.
Support: For the issues raised by BIL end users.
Rollouts : Implementing SAP in different locations afterwards
1.
2.
3.
4.
5.
ASAP Methodology (ASAP Accelerated SAP)

Project Preparation
Business blue print
Realization
Final preparation
Go and live and support
OSS mean Online Support Service

Land Scape
1. Development Quality testing Production
Send box All scenarios configuration selected scenario Testing
2. Development Production
240
R/ 3 Structure
Presentation application data base
SAP Package data stored in data base server
241

Sap Fico - Co Notes

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Sap Fico - Co Notes

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SAP CO NOTES

Cost Elements Accounting: To update Co records / sub modules cost elements

There are two types of cost elements

Cost Center Accounting: This is used to view department wise costs.

Internal orders: This is used to view costs for specific task.

Profit center accounting : This is used to view profitability product wise /

Product Costing :This is used for valuation if inventories

Eg: Finished goods and work in process.

BASIC SETTINGS FOR CONTROLLING:

CO. Organization Structure

Double click on assignment of company codes folder

: Select component active

Select active type check box

Manual posting F-02

1. Repost Co line items (Business transaction RKU3)

Note :Automatic posting is a business transaction

Post Co line item

Transfer document wise/line item wise

Dept Common Dept A 300000

Transfer line item wise

400100 Salaries 200000

400100 Salaries 200000

400101 wages 125000

Planning primary costs ( Business transaction RKP1)

Exchange rate type

:select B (Bank selling rate)

Select save button or Ctrl+S

Press enter to save in your request

COST ELEMENT ACCOUNTING:

2 Secondary cost elements

COST ELEMENT CATEGORIES

PRIMARY COST ELEMENT CATEGORIES:

SECONDARY COST ELEMENT CATEGORIES:

Internal settlement (Settlement from CO to CO) This is used for allocation of

COST CENTER ACCOUNTING

1. B) Creation of Primary cost element at CO area:

:BIL (This is text field)

Select process button

Select display errors only radio button

Display primary cost elements created (KA03)

We cant make cost center required for

400100 Salaries Account

Double click on field status group G004 cost accounts

Press enter to save in your request

From the menu select GL account change

Give the description

Cost center category

Select save button or Ctrl+S

Reference cost center

Other fields are common

Reference cost center

Change the description to cost center : Dept C

: Select to 2 (service cost center)

Select save button or Ctrl+s

CO:Dept wise personal cost or

Create cost element group personnel and

Create cost element group administration

In the report center Dept A Dept C

Path: Accounting Controlling-Cost center accounting-Master data-Cost element

From 400300 to 400399

Select save button or Ctrl+S

One more expenditure

Select save button or Ctrl+S