Meeting Minutes

Joint Planning and Budget Committee

January 27, 2010, 1:15 p.m.

Members present: Anderson, Bakkum, Benson, Blum, Colclough, Dill,

Herro, Hetzel, Jorstad, Knudson, Leahy, Loh, Morgan, Nicklaus, O’Neill,
Riley B., Riley D., Senger, Sherony, Sleznikow, Smith, Taylor, Vogt

Members excused: Enz Finken, Hemmer

Members absent:
Consultants present: Hinds
Guests: Abler, Agarwal, Arens, Hoar, B., Evans, Gow, Keifer, May, Tillman,
Wilson, C.

M/S/P minutes from the December 2, 2009 meeting.

Future JP&B meetings scheduled for spring 2010: March 3, April 7, and
May 5

Announcements
Joe Gow reported on the State of the State Address. He also reported on the
Educational Attainment retreat that he attended with other UW Chancellors. A
template will be produced to show what all campuses proposed for educational
attainment. System wants to bring this to the April Board meeting.

A question/answer session with the Chancellor followed.

Update on the Advancement Search—ad copy has been sent to the Chronicle,
timeline for on-campus interviews is mid-April.

Bob Hetzel reported that student scholarships will be back in the $500,000 range.
We will have more scholarship dollars for our returning students. Bob shared a
spreadsheet that showed fees for rooms and meals for students next year will not
increase. Other System schools are increasing room rates by 3-7%. Segregated
fees will increase by 1.9% next year. Next year, seg fees are $1,104.60.

Old Business

Discusses Educational Attainment Report (see attachment)

• Will use our enrollment reserve to meet the deficit from this year.
• International students and transfer students will increase to help meet the
deficit.
• Jay Lokken feels confident that we can grow by 50 international students next
year.

New Business

Next round of GQA- timeline

• If we are able to realize the 703 student growth in Year 5 of GQA, there would
be another new 25 faculty and 6 staff positions (in theory, Fall 2011). Bob
 Hetzel says that we will need numbers from 10 day enrollment in order to
determine if we can hire for the Year 5 GQA positions. Bill Colclough
suggested that we could advertise earlier than October by including
“contingent upon funding” in position advertisements.

Discussion of Google Apps

• Students, faculty and staff were surveyed, there were open forums and the
committee had the information they needed to recommend Google Apps.
• We would use Gmail and the Google calendar and will look into other Google
applications. It will provide us with much larger email boxes.
• Google Apps will provide a much easier collaborative environment.
• There isn’t a specific timeline at this time. IT is working on all of the technical
issues that need to be worked out. Other universities have used an “opt in”
method so that users chose when to convert to the new system. A final date
would be set so that everyone would get on the new system.
• John Tillman will keep the campus updated on the progress of the transition.

Institutional Information Technology Plan

• John Tillman reported on a document that was required by System. The
legislation asks that each UW System campus submits a yearly plan for IT. If
the committee has questions about the document, we can ask John Tillman.

Meeting adjourned 2:24

Respectfully submitted,

Ronda Smith