Oracle IRecruitement Demo Exercises

Head of Department - Human Resources
Mrs. Eva MweneBirinda

Head of Department - Human Resources
Mrs. Eva MweneBirinda..............1
Practice 1 - Setup for iRecruitment After Implement iRecruitment Part 2....................2
Solution - Setup for iRecruitment........................................................................................4
Practice 2 - Enabling Profile Options for Personalization After Configuring
iRecruitment Pages............................................................................................................10
Solution - Enabling Profile Options for Personalization...................................................11
Practice 3 - Changing and Displaying Fields in iRecruitment Pages - After Configuring
Solution - Changing and Displaying Fields in iRecruitment Pages..................................14
Practice 3A Adding User Instructions - After Configuring iRecruitment Pages............18
Practice 3B Modifying existing messages in iRecruitment - After Configuring
Practice 4 - Creating and Displaying Flexfield Segments - After Configuring
Solution - Creating and Displaying Flexfield Segments...................................................27
Practice 5 - Configuring Searchable Flexfield - After Configuring iRecruitment Pages. .34
Solution - Configuring Searchable Flexfield.....................................................................35
Practice 6 Defining Default Posting Values After Managers and Recruiters:Vacancies
and Job Posting Part 1.....................................................................................................45
Practice 6A - Creating a Vacancy After Managers and Recruiters:Vacancies and Job
Posting Part 1..................................................................................................................47
Solution - Creating a Vacancy...........................................................................................49
Practice 7 - Approving a Vacancy After Managers and Recruiters:Vacancies and Job
Posting Part 2..................................................................................................................55
Solution - Approving a Vacancy........................................................................................56
Practice 8 - Registering in iRecruitment After Job Seekers: Site Visitors......................59
Solution - Registering in iRecruitment..............................................................................59
Practice 9 - Creating My Account Job Seekers: Registered Users.................................61
Solution - Creating My Account........................................................................................62
Practice 9A Using Job Search Options Job Seekers: Registered Users.......................68
Practice 10 - Applying for a Job Job Seekers: Registered Users....................................70
Solution - Applying for a Job.............................................................................................71
Practice 11 - Using Manager Searches - Managers and Recruiters:Candidate Processing
...........................................................................................................................................74
Solution - Using Manager Searches..................................................................................75
Practice 12 - Processing a Candidate - Managers and Recruiters:Candidate Processing..77
Solution - Processing a Candidate.....................................................................................78
Practice 13 - Progressing an Application to Offer - Managers and Recruiters:Candidate
Processing..........................................................................................................................80
Solution - Progressing an Application to Offer.................................................................80
Practice 14 - Updating Application Status to Accepted - Managers and
Recruiters:Candidate Processing.......................................................................................84
Solution - Updating Application Status to Accepted.........................................................84

Practice 15 - Hiring an Applicant Using People Management Template - Managers and
Recruiters:Candidate Processing.......................................................................................85
Solution - Hiring an Applicant Using People Management Template...............................86
Practice 16 - Hiring an Applicant Using SSHR - Managers and Recruiters:Candidate
Processing..........................................................................................................................87
Solution - Hiring an Applicant Using SSHR.....................................................................88
Practice 17 Generating a letter - Generate Letters, Reports, and Perform Purge...........90
Practice 17A - Generating Performance Management Reports - Generate Letters, Reports,
and Perform Purge.............................................................................................................97
Solution - Generating Performance Management Reports................................................98
Practice 1 - Setup for iRecruitment After Implement

iRecruitment Part 2
Overview
In this practice, you create a setup to work with iRecruitment. You will create
users and assign responsibilities and people for the users.
Assumptions
You can use the HRMS Manager or Super HRMS Manager responsibility.
For this demonstration, log in as hrms/welcome and use the US Super
HRMS Manager responsibility.
You must have access to an Oracle Application Vision database or
comparable training or test instance at your site on which to complete this
practice.
Replace XXin the practice with a unique identifier such as your initials or a
number. (For instructor-led training classes, this number will be assigned to
you.) This is necessary in order to create unique records within the database
when performing the practice.
Tasks
Creating Recruiters
Create xx James Alexander and xx Steve Andrews using the US Super HRMS
Manager responsibility. You will use these employees as recruiters to work with
iRecruitment. Select xx Steve Andrews as the supervisor of xx James
Alexander. xx Steve Andrews will approve the vacancies that xx Steve Andrews
creates.
Creating Responsibilities
Create the xxiRecruitment External Candidate and xx iRecruitment Manager

responsibilities. You will use these responsibilities to learn how to configure
some of the elements of iRecruitment web pages.
Use hrms/welcome as the username and password to access the System
Administrator responsibility.
Creating Users
Create users for iRecruitment and assign responsibilities to them using the
Users window.
Create the following users and link them to the employees as specified in the
table.
User
xx JAMES
ALEXANDER
Employee
xx James
Alexander
xx STEVE
xx Steve Andrews
ANDREWS
Use oracle as the initial password for your users. (When you log on to the
application, you can change the password to welcome).
When you assign responsibilities, select the HRMS Manager
responsibility as per the localization that you are working with. For
example, select US Super HRMS Manager or AU HRMS Super User as
appropriate.
iRecruitment Manager is the self-service responsibility supplied with
iRecruitment. Use hrms/welcome as the username and password to access the
System Administrator responsibility.
Remember to prefix each username with your unique group number.
User
Responsibility
iRecruitment Manager
xx JAMES ALEXANDER
System Administrator
US Super HRMS Manager
iRecruitment HRMS Manager
Application Developer
HRMS Web ADI
Human Resources Intelligence End User
xxiRecruitment External Candidate
iRecruitment Employee Candidate

Education Manager Self-ServiceV4.0
xxiRecruitment Manager
xx STEVE ANDREWS
System Administrator
US Super HRMS Manager
Application Developer
HRMS Web ADI
Human Resources Intelligence End User
iRecruitment HRMS Manager
xxiRecruitment External Candidate
iRecruitment Employee Candidate
Education Manager Self-ServiceV4.0
xxiRecruitment Manager
Testing the New Users
You have created your users for iRecruitment and now want to verify that they
have been assigned the correct responsibilities.
Log in to iRecruitment as xx James Alexander and verify whether the
responsibilities that you defined are correct for the user. Repeat the steps to
check the responsibilities assigned to xx Steve Andrews.
Solution - Setup for iRecruitment

Creating Recruiters
Responsibility = US Super HRMS Manager, Vision Corporation
1. Login using HRMS/welcome. Navigate to the People window:
(N) People > Enter and Maintain
2. Click New in the Find Person window to enter a new record.

3. Set your effective date to 01-JAN-2004.
4. In the Last Name field, enter xx, where xx is the unique identifier given by
your instructor.
5. In the First Name field, enter James Alexander.
6. Select a gender.
7. Select Create Employment in the Action field and select Employee as the
Person Type.
8. If required, enter the social security number or the national identifier as per
the localization.
9. Enter a birth date.
10. In the Further Person Information region, enter the information as required
by your legislation. For example, complete the Payroll Tax field if you are
working with Australian legislation.
11. Save your work.
12. Repeat the steps to create xx Steve Andrews.
13. Query xx James Alexander.
14. Click the Assignment button.
15. Select the Supervisor tab to assign the supervisor for xx James
Alexander.
16. Select xx Steve Andrews as the supervisor of xx James Alexander.
17. Select Correction in the Choose an Option window.
Note: You can only update a record that is at least 1 day old.
18. Save your work.
Creating Responsibilities
Responsibility = System Administrator
19. Navigate to the Responsibilities window:
(N) Security > Responsibility > Define
20. Enter xx iRecruitment External Candidate as the Responsibility Name.

21. Enter Oracle Human Resources as the Application.
22. Enter xxIREC_EXT_CAN as the Responsibility Key.
23. Set the Effective Date to 01-JAN-2004.
24. In the Available From region, select Oracle Self-Service Web Applications.
25. In the Menu field, select IRC External Candidate Menu.
26. In the Data Group region, enter Standard as the name.
27. Enter Oracle Human Resources as the Application.
28. Save your work.
29. Repeat the steps to create xx iRecruitment Manager responsibility. Enter
the following details:
o Name: xxiRecruitment Manager
o Responsibility Key: xxIREC_MAN
o Effective Date: 01-JAN-2004
o Menu: IRC Manager Menu
o Data Group Name: Standard
o Application: Oracle Human Resources
o Request Group Name: iRecruitment Processes
o Request Group Name: Oracle Human Resources
Creating Users
30. Navigate to the Users window:
(N) Security > User > Define
31. Enter the username XXUSER2 (for JAMES ALEXANDER) as specified in

the practice.
32. Enter the password for your user. Use oracle as the initial password. (You
will need to enter the password twice in lowercase).
33. Select xx James Alexander as the Person.
34. Set the effective date to 01-JAN-2004.
35. Switch to the Responsibilities tabbed region.
36. Enter the following responsibilities for your first user. Select Standard as
the Security Group and enter 01-JAN-2004 in the Effective Date From field.
o iRecruitment Manager
o System Administrator
o US Super HRMS Manager
o Application Developer
o HRMS Web ADI
o Human Resources Intelligence End User
o xxiRecruitment External Candidate
o iRecruitment HRMS Manager
o xxiRecruitment Manager
o Education Manager Self-ServiceV4.0
o iRecruitment Employee Candidate
37.
38.
Save your work.

With the cursor on the User Name field, click the New icon.
39. Enter the username XXUSER1 (STEVE ANDREWS) as specified in the

practice.
40. Enter the password for your user. Use oracle as the initial password. (You
will need to enter the password twice in lowercase.)
41. Select xx Steve Andrews as the Person.
42. Set the effective date to 01-JAN-2004.
43. Switch to the Responsibilities tabbed region.
44. Enter the following responsibilities for your first user. Choose Standard as
the Security Group and enter 01-JAN-2004 in the Effective Date From field.
o iRecruitment Manager
o System Administrator
o US Super HRMS Manager
o Application Developer
o HRMS Web ADI
o Human Resources Intelligence End User
o xxiRecruitment External Candidate
o iRecruitment HRMS Manager
o xxiRecruitment Manager
o Education Manager Self-ServiceV4.0
o iRecruitment Employee Candidate
45. Save your work.
46. Close the Users window.
Testing the New Users
47. Display the Vision login page.
48. Enter xx James Alexander as the Username and enter oracle in the
Password field.
49. Click the Login button to display the Change Password page.
50. Enter oracle in the Old Password field.

51. Enter welcome in the two New Password fields.
52. Click the Save button.
53. Verify whether the list of responsibilities corresponds to the responsibilities
that you assigned to the user in the previous practice.
54. Select your local iRecruitment Manager responsibility. Check whether you
can view the three links: iRecruitment Home, Default Postings, and Recruiting
Sites in the main menu page.
55. Click the Logout link.
56. Repeat the steps to check the responsibilities of xx Steve Andrews.
Practice 2 - Enabling Profile Options for

Personalization After Configuring iRecruitment
Pages
Overview
In this practice, you learn to enable the profile options to use Personalization
Framework. Use Personalization Framework to modify delivered web pages to
suit your business requirements.
Assumptions
In this practice log in as profileoptions/sysadmin to work with the System

Administrator responsibility.
practice.
Replace XX in the practice with a unique identifier such as your initials or
a number. (For instructor-led training classes, this number will be assigned to
Tasks
Enabling Personalization
To make changes to the web pages used in iRecruitment you need to enable
Personalization Framework functionality using the profile options.
Set the following profile options so that xx James Alexander can access
Personalization Framework:
o Personalize Self-Service Defn
o FND: Personalization Region Link Enabled
Solution - Enabling Profile Options for Personalization

Enabling Personalization
1. Navigate to the System Profile Values window using the System
Administrator responsibility:
(N) Profile > System

2. Select the Site, User, and Profiles with No Values check boxes.
3. Select xx James Alexander in the User field.

4. Enter Personalize Self-Service Defn in the Profile field.
5. Click the Find button to display the System Profile Values window.
6. Confirm that the value in the Site field is No.
7. Enter Yes as the value in the User field to enable personalization at the user
level.
8. Save your changes.
9. Repeat the steps to set the FND: Personalization Region Link Enabled
profile option to Yes at the User level.
Practice 3 - Changing and Displaying Fields in

iRecruitment Pages - After Configuring iRecruitment
Pages
Overview
In this practice, you learn how to use the Personalization Framework to modify
delivered web pages to suit your business requirements. In this example, you
learn how to change field names and display field hidden by default at the
responsibility level.
Assumptions
You can use iRecruitment External Candidate responsibility. In this

practice, log in as xx James Alexander to work with xxiRecruitment External
Candidate responsibility.
practice.
Replace xx in the practice with a unique identifier such as your initials or a
Tasks
For the purposes of this practice imagine that, you host multiple recruiting sites
and that you need to make changes in the Basic Details region of the My
Account page to suit business requirements of a specific customer. Use the
Personalization Framework features to change field label and display a field
that is hidden by default.
Changing Field Label
In this example, you learn how to change the field label for the Family Name
prompt to Last Name in the Basic Details region.
Displaying Hidden Field
The Gender field is hidden by default in the Basic Details region of the My
Account page of your responsibility. You learn to display the Gender field in the
My Account page.
Solution - Changing and Displaying Fields in

iRecruitment Pages
Changing Field Label
Responsibility = xx iRecruitment External Candidate
1. Log on to xxiRecruitment External Candidate responsibility using xx
James Alexander/welcome.
2. Click the Home link from the menu.
3. Click the My Account link to display the My Account Page.
4. Click the Personalize Applicant Personal Details link in the Basic Details
region to display the Choose Personalization Context page.
5. Deselect the Include check box in the Site field to create personalization at
the responsibility level.
6. Confirm whether the Responsibility field displays your responsibility:
xxiRecruitment External Candidate.
7. Click Apply to display the Personalize Region: Basic Details Page. This page
displays the Personalization context for the xxiRecruitment External Candidate
responsibility. You can view the Personalization Structure table that contains
links to the personalization function.
8. Click the Personalize icon for the Family Name page element. The
Personalize Message Text Input: Family Name page appears. Scroll down the
page to the Prompt row.
Note: As the Prompt field does not contain a personalization at

theresponsibility level it has the value Inherit. In this case, the field
inherits its value from the corresponding field in the preceding column.
9. Enter Last Name in the Prompt field for xxiRecruitment External
Candidate responsibility.
10. Click Apply to save your changes.
11. Click the Return to Application link to view the changes to the prompt.
Displaying Field Label
Responsibility = xxiRecruitment External Candidate
12. Repeat the steps from 4 to 7.
13. Click the Personalize icon for the Gender page element.
The Personalize Message Choice: Gender appears. Scroll down the page to
the Rendered row.
Note: As the Rendered field does not contain a personalization at

responsibility level it has the value Inherit. In this case, the field inherits
its value from the corresponding field in the preceding column.
14. Select True in the Rendered row for the xxiRecruitment External
Candidate responsibility. The Rendered attribute determines whether the page
element is hidden (False) or displayed (True).
16. Click Return to Application in the Personalize Region: Basic Details to
view your changes.
Now the Basic Details region displays the Gender field in the Basic Details
region of the My Account page for the xxiRecruitment External Candidate
responsibility.
Practice 3A Adding User Instructions - After

Configuring iRecruitment Pages
Practice 1 - Setup for iRecruitment

In this guided demonstration, you learn how to use the Personalization Framework to add
user tips and instructions at the site level.
Note: You can only add a new item, such as a field or user instruction to a region if
you are personalizing at the Site, Function, and Localization levels.
Create the following user instructions in the Basic Details Region of the My Account
page (iRecruitment External Candidate responsibility):
Read the field-level tips carefully before making any changes to your basic
details.
You also create the instruction: This is for information purposes for the Gender field and
learn to add HTML tags to this instruction.
Once you create the page items you learn to place them at the appropriate locations on the
page using the Reorder feature.
In this demonstration, use the xxiRecruitment External Candidate responsibility.
Adding User Instructions at the Site Level
Responsibility: xxiRecruitment External Candidate
1.
Log on to xxiRecruitment External Candidate as xx James Alexander/welcome.
2.
Select the Home link from the menu.
3.
Click the My Account link to display the My Account Page.
4.
Click the Personalize Applicant Personal Details link in the Basic Details region to
display the Choose Personalization Context page.
5.
Select the Include check box to create a Site level personalization. Personalizations
that you make at the site level affect all users of the installation.
6.
Click Apply to display the Personalize Region: Basic Details Page. You can view the
Personalization Structure table that contains links to the personalization functions.
7.
Click the Create Item icon for the Basic Details region to display the Create Item
page.
Note: The Create Item page displays the current personalization level that is Site
level. You can only create a new item if you have your personalization context set to
include the Site level.
8.
Select Static Styled Text as the item style to create user instruction text.
9.
Enter a unique ID for example instructiontext. Leave the default values as they are
in other fields.
10. Enter OraInstructionText in the CSS Class field to set the style of the instruction
text.
11. Enter the following text in the Prompt field: Read the instructions carefully
before you enter the page details.
13. Repeat step 7 to create the instruction text: This is for information purposes for the
Gender field. Enter the following details for this message in the Create Item page
and add HTML tags to format the instruction:
Item Style: Raw Text
ID: rawtext
In the Text field enter: <i> <font size="1" face="Verdana"> This is for
information purposes. </font> </i>
14. Save your work.
15. Click Return to Application in the Personalize Region: Basic Details to view your
messages.
You can view the messages at the end of the Basic Details region.
Note: OA Framework uses the translation layer to translate messages. For
information on translating customized messages, refer to OA Customization
Framework document on Metalink (Note # 275880.1).
In the following task, you learn to reorder the page items and place the instructions at the
appropriate location on the page.
Reordering the Page Items
16. Click the Personalize Applicant Personal Details link in the Basic Details region to
display the Choose Personalization Context page.
17. Select the Include check box to reorder the page items at the site level.
18. Click Apply to display the Personalize Region: Basic Details Page. You can view the
Personalization Structure table that contains links to the personalization functions.
19. Click the Reorder icon for the Basic Details column to display the Reorder Contents
of Default Single Column: Basic Details
20. Scroll down the page.

21. Select the Personalize check box for the Site level to reorder the contents.
22. Select your messages and use the arrows to move the messages to the appropriate
location. Place the message: This is for information purposes below the Gender
field.
24. Select Return to Application link in the Personalize Region: Basic Details page to
view your changes.
Practice 3B Modifying existing messages in

iRecruitment - After Configuring iRecruitment Pages
Overview
In this practice, you learn how to modify existing messages in iRecruitment to suit your
business needs.
Assumptions
In this practice, log in as xx James Alexander to work with the xxiRecruitment

External Candidate responsibility.
You must have access to an Oracle Application Vision database or comparable

training or test instance at your site on which to complete this practice.
Replace XX in the practice with a unique identifier such as your initials or a

Tasks
Creating User Instruction
In this example, you learn to create a message
xxCHANGED_ADDRESS_INSTRUCTION and replace the seeded instruction:
IRC_APL_ADDRESS_INST that appears in the Address region of the My Account page
of iRecruitment Candidate responsibility. You learn to create the message using the
Messages window of the Application Developer responsibility.
Adding User Instruction to Web Page

When you have created your new message, use the Personalization Framework to add the
instruction.
Solution - Modifying Existing Messages in iRecruitment

Creating User Instruction
Responsibility = Application Developer
1.
Navigate to the Messages window using the Application Developer responsibility.
(N) Application > Messages
2.
In the Name field, enter the following message name:

xxCHANGED_ADDRESS_INSTRUCTION
3.
Select US as the Language.
4.
Select Oracle Human Resources as the Application.
5.
In the Current Message Text area, enter the following message:

Please enter your contact address for recruiting purpose.
6.
Save your work and close the Messages window.
Adding User Instruction to Web Page

Responsibility: xx iRecruitment External Candidate
7.
Log on to xxiRecruitment External Candidate responsibility using xx James

Alexander/welcome.
8.
Click the Home link from the menu.
9.
Click the My Account link to display the My Account Page.
10. Navigate to the Address region.
11. View the instruction text. Currently it displays the seeded message: Please enter the
address that you may be contacted at for recruiting purposes
(IRC_APL_ADDRESS_INST). In this example, you learn to replace the existing
seeded message with your customized message.
12. Click the Personalize Applicant Address link in the Address region to display the
Choose Personalization Context page.
13. Deselect the Site Include check box to personalize at your responsibility level
14. Click Apply to display the Personalize Region: Address page. This page displays the
Personalization context and you can view the Personalization Structure table that
contains links to the personalization function.
15. Click the Personalize link for the instruction text (Static Styled Text) to display the
Personalize Static Styled Text page.
16. Navigate to the Message Name row. You can see that the site and the responsibility
columns inherit the original definition value of the seeded message:
IRC_APL_ADDRESS_INST.
17. Enter xxCHANGED_ADDRESS_INSTRUCTION as the new value in the Message
Name column for your xxiRecruitment External Candidate responsibility.
18. Click Apply to save your work.
19. Click Return to Application.
Now you can view your changed instruction.
Practice 4 - Creating and Displaying Flexfield

Segments - After Configuring iRecruitment Pages
Overview
In this practice, you learn how to use the Personalization Framework to modify
delivered web pages to suit your business requirements. For the purposes of
this practice imagine that, you require the passport details of candidates who
apply to the xx Executive Assistant to CEO vacancy in your enterprise. In this
example, you learn to create two fields: Passport Number and Passport Expiry
Date to meet these business requirements.
Assumptions
You can use the System Administrator and the local iRecruitment External
Candidate responsibilities. In this practice, log in as xx James
Alexander/welcome and work with the following responsibilities:
o
o
System Administrator: To create flexfield segments

xxiRecruitment External Candidate: To display flexfield segments in
the web pages

practice.
Tasks
Creating Additional Personal Details Flexfield Segments
You have a requirement to record information about the passport number and
the passport expiry date. Use the Additional Personal Details Flexfield to create
the following flexfield segments using the Descriptive Flexfield Segments
window:
o xxPassport Number
o xxPassport Expiry Date
Note: Use the Global Context to create the segments.
Displaying Flexfield Segments in the My Account Page
You learn to include the segments: xx Passport Number and xx Passport Expiry
Date in the Basic Details Region of the My Account page.
Solution - Creating and Displaying Flexfield Segments

Creating Additional Personal Details Flexfield Segments
1. Navigate to the Descriptive Flexfield Segments window using the System
(N) Application > Flexfield > Descriptive > Segments
2. Query the Additional Personal Details flexifeld using <Additional Personal%>.
3. Deselect the Freeze Flexfield Definition check box to create segments for this
flexfield.
4. Select OK in the Caution window.

5. In the Context Field Values region, select Global Data Elements to create
global segments.
6. Click the Segments button to add segments in the Segments Summary
window.
7. Click the selector and enter xx Passport Number as the name of the
segment.
8. Enter a number for the segment.
9. Select a column for the segment to specify the location of this segment in the
descriptive flexfield structure.
10. Select the Enabled and Displayed check boxes to ensure this segment is
available in the descriptive flexfield structure.
11. Repeat the steps to create the segment: xx Passport Expiry Date.
12. Select the xxPassport Number segment.
13. Deselect the Required option, unless you want to force users to complete
this field.
14. Save your work.
15. Repeat the step to confirm that the Required check box is not selected for
the xx Passport Expiry Date segment.
16. Save your work and close the window.
17. In the Segment Summary window select PER_DATES_STANDARD as
the value set for the xx Passport Expiry Date segment.
18. Save your work and close the Segments Summary window.
19. Select the Freeze Flexfield Definition check box in the Descriptive
Flexfield Segments window.
21. Click Compile to compile your Additional Search Criteria Details flexfield.
22. Select OK in the confirmation window.
Displaying the Select Flexfield Segments in the My Account Page
23. Log in to xx iRecruitment External Candidate responsibility.
24. Click the My Account link to display the My Account Page.
25. Click the Personalize Applicant Personal Details link in the Basic Details
region to display the Choose Personalization Context page.
26. Deselect the Site Include check box to display the flexfield segments at
27. Check whether the Responsibility field displays your responsibility:
28. Click Apply to display the Personalize Region: Address page. This page
displays the Personalization context for the xxiRecruitment External Candidate
responsibility. You can view the Personalization Structure table that contains
links to the personalization function.
29. Scroll down to the Flex: (PersDetsFlexField) row. This is the item name of
the Additional Personal Details flexfield.
30. Select the Personalize icon for the Flex: (PersDetsFlexField) to display
the Personalize Flex: (PersDetsFlexField) page.
31. Select True in the Rendered field for your responsibility to display select
segments.
32. In the Segment List field for the xxiRecruitment External Candidate
responsibility, enter the segments in the following format:
Global Data Elements|xx Passport Number|xx Passport
Expiry Date
Note: To display all flexfield segments, leave the Flex Segment List field
blank. To display only selected segments, enter the segments in the Flex
Segment List using the given format. When you enter the select
segments ensure to provide the exact name as you have given in the
Segments Summary window.
34. Click Return to Application to view your changes.
Practice 5 - Configuring Searchable Flexfield - After

Configuring iRecruitment Pages
Overview
In this practice, you learn how to use Personalization Framework to modify
delivered web pages to suit your business requirements. For the purpose of this
practice, imagine that you need to capture additional candidate information
such as shift work preferences and citizenship status so that these details are
available for managers when they search suitable candidates for their
vacancies. You can set up the Additional Search Criteria Details flexfield to
define what information you want to capture and then add these additional fields
to the candidates Work Preference page. You can then include these same
fields in your vacancy search pages so that the information is available to
managers performing searches.
Assumptions
You can use the System Administrator, local iRecruitment External

Candidate, and local iRecruitment Manager responsibilities. In this practice,
log in as xx James Alexander/welcome and work with the following
responsibilities:
o
o
System Administrator: To create flexfield segments

xxiRecruitment External Candidate and xxiRecruitment Manager:
To display flexfield segments in the web pages.

practice.

Tasks
Creating Additional Search Criteria Flexfield Segments
Use the Additional Search Criteria Flexfield to record information about the
candidates such as shift preferences and citizenship status. You learn to create
the following flexfield segments using the Descriptive Flexfield Segments
window:
o xxShift Work Preferences
o xxCitizenship Status
Note: Use the Global Context to create the segments.
Create Values for the Value Set
Add the following values for the value set xx Shift Work Preferences
o Day Shift
o Evening Shift
o Night Shift
Displaying Flexfield Segments in the Work Preferences and the Vacancy
Search Pages
You learn to include the segment: xx Shift Work Preferences in the Work
Preferences and the Vacancy Search pages for your responsibility. The
candidates information is available to managers when they perform the
vacancy search. You use the Personalization Framework feature to complete
the task.
Solution - Configuring Searchable Flexfield

Creating Additional Search Criteria Flexfield Segments
1. Navigate to the Descriptive Flexfield Segments window using the System
(N) Application > Flexfield > Descriptive > Segments
2. Query the Additional Search Criteria Details flexifeld using <Additional

Search%>.
3. Deselect the Freeze Flexfield Definition check box to create segments for this
flexfield.
5. In the Context Field Values region select Global Data Elements to create
global segments.
6. Click the Segments button to add segments in the Segments Summary
window.
7. Click the selector and enter xx Shift Work Preferences as the name of the
segment.
8. Enter a number for the segment.
9. Select a column for the segment to specify the location of this segment in the
descriptive flexfield structure.
10. Select the Enabled and Displayed check boxes to ensure this segment is
available in the descriptive flexfield structure.
11. Repeat the steps to create the segment: xx Citizenship Status.
12. Select the xxShift Work Preferences segment.
13. Deselect the Required option, unless you want to force users to complete
this field.
14. Save your work.
15. Repeat the step to check that the Required check box is not selected for
the xx Citizenship Status segment.
16. Save your work and close the window.
17. In the Segment Summary window select the xx Shift Work Preferences
segment.
18. Click the Value Set button to create value set.
Creating a Value Set
19. Define a new Value Set with the following details:
o Name = xxShift Work Preferences (where xx is your unique group
number)
o
o
o
o
List Type = Poplist

Format Type = Char
Maximum Size = 30
Validation type = Independent.
20. Save your work and close the Segments window.

21. In the Segments Summary window select the value set xx Shift Work
Preferences for the xx Shift Work Preference segment.
22. Save your work and close the Segments Summary window.
23. Select the Freeze Flexfield Definition check box in the Descriptive
Flexfield Segments window.
25. Click Compile to compile your Additional Search Criteria Details flexfield.
26. Select OK in the confirmation window.
Adding Values to the Value Set
27. Navigate to the Segment Values window using the System Administration
responsibility:
(N) Application > Flexfield > Descriptive > Values
28. Query the Value Set you defined for xx Shift Work Preferences and enter
the list of values given in the Tasks section of the practice.
29. Save your work.
Displaying the Select Flexfield Segment in the Work Preferences Page
30. Log in to xx iRecruitment External Candidate responsibility.
31. Click the My Account link on the home page.
32. Click the Work Preferences link to display the My Work Preferences page.
Note: The Work Preferences page displays the segments that you
created. In this example, you learn to display only the xx Shift Work
Preferences segment.
33. Click the Personalize Region link to display the Choose Personalization
Context page.
34. Deselect the Site Include check box to display the flexfield segments at
35. Click Apply to display the Personalize Region Page. You can view the
Personalization Structure table that contains links to the personalization
functions.
36. Select the Personalize icon for the Flex: (SearchCriteriaFlex) to display
the Personalize Flex: (SearchCriteriaFlex) page. SearchCriteriaFlex is the item
name of the Additional Search Criteria flexfield.
37. Select True in the Rendered field for your responsibility to display select
segments.
38. In the Segment List field for the xxiRecruitment External Candidate
responsibility, enter the segment that you want to display in the following format:
Global Data Elements|xx Shift Work Preferences
Note: To display all flexfield segments, leave the Flex Segment List field
blank. To display only selected segments, enter the segments in the Flex
Segment List using the given format. When you enter the select
segments ensure to provide the exact name as you have given in the
Segments Summary window.
Displaying the Additional Search Criteria Flexfield Segments in the
Vacancy Search Pages
Responsibility = xx iRecruitment Manager
41. Log on to xxiRecruitment Manager responsibility.
42. Click the Search for Vacancies link in the home page to display the
Vacancies page.
Note: The Vacancies search region displays the segments that you
created. In this example, you learn to display only the xx Shift Work
Preferences segment.
43. Click the Personalize region link in the Search region to display the
Personalize Page.
44. Deselect the Include check box to personalize the flexfield segments at
45. Click Apply to display the Personalize Region: Search page.
46. Navigate to the Personalize Flex: (SearchCriteriaFlex) row.
47. Click the Personalize icon for the Flex: (SearchCriteriaFlex) row page
element. The Personalize Flex: (SearchCriteriaFlex) appears. Scroll down the
page to the Rendered row.
48. Select True as Rendered for your xxiRecruitment Manager responsibility.
49. In the Segment List field for the xxiRecruitment Manager responsibility,
enter the segments that you want to display in the following format:
Now you will learn to display the flexfield segments in the search return table so
that managers can view the results when they perform a search.
52. Click the Personalize Results link above the table to display the
Personalize page.
53. Deselect the Include check box to personalize at the responsibility level.
54. Click Apply to display the Personalize Region: Results page.
55. Navigate to the Flex: (SearchCriteriaFlexResults) row.
56. Click the Personalize icon for the Flex: (SearchCriteriaFlexResults) page
element. The Personalize Flex: (SearchCriteriaFlexResults) appears. Scroll
down the page to the Rendered row.
57. Select True as Rendered for your xxiRecruitment Manager responsibility.
58. In the Segment List field for the xxiRecruitment Manager responsibility,
enter the segments that you want to display in the following format:
Practice 6 Defining Default Posting Values After

Managers and Recruiters:Vacancies and Job Posting
Part 1

This demonstration shows you how to create default job posting values. You define
default job postings to create a set of values that you can use whenever you select a
particular business group, organization, job, or position for a vacancy.
Note: You can use the seeded values available through your business group. In this
demonstration, use the seeded Job -AA900.Administrative Assistant Vision
Corporation (available through US Super HRMS Manager responsibility).
Responsibility: iRecruitment Manager, Vision Corporation
1.
Log on to iRecruitment as xx James Alexander and welcome.
2.
Select the iRecruitment Manager responsibility.
3.
Click the Default Postings link on the portal page to display the Create Default Job
Advert page.
Note: You can create default values for Organization, Business Group, Job, and
Position.
4.
Select Job as the Default Posting Scope.
5.
Select the job to define the posting values. For example, Administrative Assistant or
AA900.Administrative Assistant as per your localization and business group. The
application displays the Posting Details region.
6.
Enter xx Executive Assistant to CEO in the Job Title field.
7.
Enter xx Recruitment Group as the organization name.
8.
Enter the following in the Department Description field: The administrative

department provides information and support services for administration, operating
departments, and employees in accordance with applicable requirements and
regulations.
9.
Enter the following in the Brief Posting Description field: Executive Assistant to
CEO is responsible for handling administrative duties for senior executive.
10. Select the description and click the italics icon in the text editor to format the
description.
11. Enter the following in the Detailed Description field: This individual will be
responsible for the Executive Officers schedule and for coordinating the
administrative responsibilities.
12. In the External Posting Wording box enter QUALIFICATIONS.

13. Enter the following information and select the bulleted list icon to format the
information:
Strong administrative support experience with a minimum of five years

reporting to a senior management executive
Strong organizational skills and demonstrating interpersonal and customer

service skills
Excellent communication skills
Bachelor degree
14. Leave the Internal Posting Wording box blank.

15. Enter Apply Online in the How to Apply field.
16. To include a graphic in the job posting, such as a company logo, enter the URL of the
location where you have placed the company logo. When you post the vacancy
details, the company logo will appear on the Job Posting page.
17. Click the Apply button. The application stores the details for this specific job
posting.
Note: When you create a vacancy requirement for the xx Executive Assistant to CEO
position, these values will default to the Format Job Posting page.
18. To edit the default posting value query the position and make the required changes.
Practice 6A - Creating a Vacancy After Managers

and Recruiters:Vacancies and Job Posting Part 1
Overview
In this practice, you will learn how to create a vacancy. In this example, you
define the xx Executive Assistant to CEO vacancy.
Assumptions
You can use the local iRecruitment Manager responsibility. In this practice
log in as xx James Alexander to work with iRecruitment Manager (Vision
Corporation) responsibility.

practice.
Tasks
Creating Primary Details
In this example, define the xx Executive Assistant to CEO vacancy in your
organization and enter the following details:
o Job Title
o Position
o Grade
o Employment Status
o Minimum Salary and Maximum Salary
Note: In this example use the following seeded values available with US
Super HRMS responsibility and Vision Corporation business group:
o Job Title: AA900.Administrative Assistant
o Position: AA910.EXECUTIVE ASSISTANT TO CEO
o Grade: 900.3 East
For other localizations, select the values as specified by your instructor.
The compensation details for this vacancy requirement include benefits such as
Bonus Eligible and Car Provided.
Entering Skills and Qualifications
Identify the following skills required for the vacancy:
Skill
Minimum
Level
Maximum
Level
Desirability
Core - Decision
Making Skill
Proficient
Expert
Essential
Core - Written
Communication
Proficient
Expert
Essential
Core - Staff Relations

Proficient
Expert
Essential
Creating a Recruiting Team
Create a recruiting team to maintain the vacancy. Select the following members
for the vacancy security team and define the level of access that the members
will have.
Name
Security
xx James Alexander
Update
xx Steve Andrews (supervisor of xx

James Alexander)
Update/Delete
Solution - Creating a Vacancy

Responsibility: iRecruitment Manager
1. Log on to iRecruitment as xx James Alexander/welcome.
2. Select the iRecruitment Manager responsibility.
3. Select the iRecruitment Home link on the portal page to display the home
page.
4. Click the Create a Vacancy link on your home page to start the vacancy
creation process.
Entering Primary Details
5. Select Vision Corporation as the Business Group.

Note: If you have access to more than one business group, then you
must select the appropriate business group. This ensures that any rules
or localizations that are set for that business group are adhered to.
6. Enter xx Executive Assistant to CEO in the Vacancy Name field.
7. Enter the current date as the start date for the vacancy. The status, by
default, is Unapproved for the new vacancy that you create.
8. In the End field, set a date two weeks after the start date.
9. Select xx James Alexander as the Manager.
10. Accept the default Number Of Openings.
11. In the Organization field, the application automatically displays the default
organization of your localization or responsibility.
Note: Depending on the recruitment information that you have created
for your business group, the value in the Location field defaults to the
Primary Details page.
12. Select Human Resources as the Professional Area.
13. In the Job Title field, select the seeded Job -AA900.Administrative
Assistant or the value specified by your instructor.
14. In the Position field, select AA910.EXECUTIVE ASSISTANT TO CEO or
the value specified by your instructor.
15. Select the appropriate grade or the value specified by your instructor.
16. Enter 60,000 in the Minimum Salary field.

17. Enter 70,000 in the Salary Maximum field.
18. Select USD as the currency.
19. In the List of All Details field, select Car Provided and click the right arrow
to move the detail to the Selected Details field.
Note: This is for information only and the compensation details do not
define the compensation elements that are included in the employment
assignment after a candidate has been hired.
20. Select Bonus Eligible and move it to the Selected Details list as in the
previous step.
21. Select Constant Travel as the Amount of Travel.
22. Select Essential in the Work at Home field.
23. Click the Next button to complete the required skills information.
Note: You can save the vacancy as a draft at any stage in the vacancy
creation process. You can view the information in the Save For Later
table in your home page.
Entering Skills and Qualifications
24. Click the Add Another Row button in the Create Vacancy: Enter Required
Skills page.
25. Select Core: Decision Making Skill.

26. Select Proficient as the Minimum Level.
27. Select Expert as the Maximum Level.
28. Select Essential as the Desirability.
29. Click the Add Another Row button.
30. Repeat the steps to enter the remaining skills listed in the table in the
practice.
31. Select Bachelor Degree in the Minimum Qualification and the Maximum
Qualification fields.
32. Click the Next button to enter team details.
Entering Team Details
33. Select xx James Alexander as the Recruiter Name.

34. Select Team as the security method.
35. Click the Add Another Row button to create row to enter recruiting team
information.
36. Select xx James Alexander as the team member.

37. Select Update as the security level.
38. Repeat the steps to select the remaining member as given in the table in
the practice.
Note: When setting up Team Only security, include the recruiter or
manager in the team, or they will not be able to see the vacancy. The
application does not include them in the team automatically just because
they are the recruiter or manager.
39. Click the Next button to format job posting details.
Formatting Job Posting
Note: If you have set up default job postings, then the job posting details
appear on this page. You can still edit the job details as required.
40.
41.
42.
43.
Enter xx Executive Assistant to CEO in the Job Posting Title field.

Enter xx Executive Assistant in the Job Title field.
Enter xx Vision Recruitment Group as the organization name.
Accept the description that defaults to the following fields:
o Brief Posting Description
o Detailed Description
o How To
Note: The values that you created for the Job -AA900.Administrative
Assistant in the Guided Demonstration Defining Default Posting Values
default to these fields. You can either accept these values or edit them as
required.
44. In the Job Requirements box enter RESPONSIBILITIES.
45. Enter the following information for Responsibilities and select the bulleted
list icon of the text editor to format information in the following format:
Responsible for smooth coordination administrative duties

Ensuring a high level of efficiency in the administrative department
46. In the Additional Details box enter QUALIFICATIONS.

47. Enter the following information and select the bulleted list icon to format
the information:
Strong administrative support experience with a minimum of five years

reporting to a senior management executive
Strong organizational skills and demonstrating interpersonal and customer

service skills
Excellent communication skills
Bachelor degree
48. To include a graphic in the job posting, such as company logo, enter the
URL of the location where you have placed the company logo. When you post
the vacancy details, the company logo will appear on the Job Posting page.
49. Click Add Another Row button.

50. Select the sample recruiting site www.oraclecorp.com to post the vacancy
details to a third-party recruiting site.
51. Select the Display Recruiter Details check box if you want to display
recruiter details on the external job posting.
52. You can click the Preview Job Posting button and preview the vacancy
details.
53. Click the Review button.
Reviewing Vacancy Details
54. Review the vacancy details.
Note: You cannot change any values directly through the review page.
Use the Back button to navigate to other pages to correct any
information.
55. Click the Submit button. You can see the confirmation message Your
vacancy has been submitted for approval on your home page.
Practice 7 - Approving a Vacancy After Managers

and Recruiters:Vacancies and Job Posting Part 2
Overview
In this practice, you will learn how to approve a vacancy. In this example, you
approve the xx Executive Assistant to CEO vacancy.
Assumptions
log in as xx Steve Andrews to work with iRecruitment Manager (Vision
Corporation)
You must have access to an Oracle Application Vision database or a
practice.
Tasks
Approving Vacancy
As the supervisor of xx James Alexander, you receive the notification for xx
Executive Assistant vacancy approval.
Log on to iRecruitment Manager as xx Steve Andrews to view the vacancy
details and approve the vacancy.
Checking Approval Notification
Once your manager approves the vacancy, you can log in as xx James
Alexander and view the vacancy approval notification on your home page.
Posting Vacancy Details to Third-Party Recruiting Sites
You can post only the approved vacancies to third-party recruiting sites. Use the
Post Advert button on the vacancy page to post the job details.
Solution - Approving a Vacancy

Approving Vacancy
Responsibility = iRecruitment Manager, Vision Corporation
1. Log on to iRecruitment as xx Steve Andrews/welcome.
2. Select iRecruitment Manager responsibility.
3. Click the iRecruitment Home link on your portal page to display the home
page.
4. Select the xx Executive Assistant vacancy notification in the Notifications

table. The Vacancy xx Executive Assistant to CEO for xx James Alexander
requires approval page appears.
5. Scroll down and view the vacancy details.

6. Click the Approve button. The application sends the vacancy approval
notification to xx James Alexander.
Note: In this example, because only one level of approval is required,
the application stores the changes in the database. If you define multiple
levels of supervisory approvals, then the application routes the vacancy
until the last person has approved the vacancy. In such a case, the
application stores the changes only if the last approver approves the
vacancy.
If you select:
Reject:The application sends a rejection notification to the person who

has submitted the vacancy for approval.
Reject for Correction:The application sends a notification about the need

for corrections to the person who has submitted the vacancy. They need to
make the necessary changes and submit the vacancy for approval again.
Request for Information: This notification indicates that the person who
submitted the vacancy needs to provide additional information about the
vacancy details. The manager can complete the details and submit the
vacancy for approval again.
7. Click the Logout link.
Checking the Vacancy Approval Notification
8. Enter xx James Alexander as the username and welcome as the password in
the Vision login screen.
10. Click the iRecruitment Home link to display the home page.
11. You can view a notification that xx Executive Assistant to CEO vacancy is
approved in the Notifications table.
Note: The Notifications table also displays vacancies that are returned
for correction and vacancies that are rejected.
Posting Vacancy Details to Third-Party Recruiting Sites
Note: If your enterprise has an agreement with third-party recruiting
sites, then you can post the vacancy details to these sites.
12. Click the Search for Vacancies link on the home page.
13. In the Job Title field select AA900.Administrative Assistant or the value
specified by your instructor.
14. Click Go. The search return table displays the xx Executive Assistant to
CEO vacancy.
15. Click the vacancy to display the vacancy details page.
16. Scroll down the page to navigate to the recruiting sites table. You can view
the Post Advert button.
17. Click Post Advert button to post the vacancy on to the third-party recruiting
site.
As we are using the sample site www.oraclecorp.com in this example, you
may not see the actual response from the third-party site. If you have registered
with real third-party sites, then you can view and track the responses from each
third- party site in the Response column.
Practice 8 - Registering in iRecruitment After Job

Seekers: Site Visitors
Overview
In this practice, you learn how to register in iRecruitment.
Assumptions

practice.
Task
Registering in iRecruitment
You want to register in iRecruitment. Log in to iRecruitment as the external
visitor and complete the registration details.
Note: You need to create the following registered users:
o xxchristianhu: To pursue this candidate in the Processing
Candidate practice solution.
o xxjohnsmith: To update the application and learn to offer the xx
Executive Vacancy to CEO job posting in the Updating Application
to Offer practice solution.
o xxvivienprice: To hire this applicant using Oracle SSHR.
o xxaliciataylor: To reject the application of xx Alicia Taylor and learn
to send the rejection letter in the Letter Generation practice.
Solution - Registering in iRecruitment

Registering in iRecruitment
Responsibility = iRecruitment Site Visitor
1. Display the Vision login page.
2. Select the iRecruitment Site Visitor link to display the Global iRecruitment
Visitor page.
3. Click the Global iRecruitment Visitor link to display the site visitor page.
4. Click the Register link in the Login area: New to iRecruitment? Register
today. You can also select the Register link.
5. Enter xxjohnsmith@oraclecorp.com as the e-mail, where xx is the unique

identifier provided by your instructor.
6. Enter welcome as the password.
7. Enter welcome in the Confirm Password field.
8. Click the Submit button to display the Confirmation page. You can customize
your account and perform the task allowed for registered users. You will learn to
do this in Creating My Account practice.
Note: Oracle HRMS automatically creates a user using your e-mail
address as the username and assigns the iRecruitment External
Candidate responsibility to this user.
9. Log out as xxjohnsmith.
10. Repeat the steps to create the following registered users and use
welcome as the password.
o xxchristianhu@oraclecorp.com
o xx aliciataylor@oraclecorp.com
o xx vivienprice@oraclecorp.com
Practice 9 - Creating My Account Job Seekers:

Registered Users
Overview
In this practice, you learn how to create your account in iRecruitment. You can
record your personal information, qualification details, employment history, work
preferences, and specify your e-mail preferences.
Assumptions
You must use the iRecruitment External Candidate responsibility.

practice.
Create a sample resume before you begin working on this practice. You
can use the details provided in the practice to create the resume.
Tasks
Creating My Account Details
As xxjohnsmith create your account details in iRecruitment. You provide
personal details such as name, address, and enter the following information for
your employment history:
Employer
Telefirm Inc
Start Date
End Date
01-SEP-1995
01-MAY-1999
Job Title
Administrative
Manager
Corporate Inc
01-NOV-1994
Administrative
01-SEP-1995
Manager
Enter the following information about your qualification:
Establishment
Location
Montclair State
University
Montclair, New
Jersey
Start Date
End Date
01-JAN-1986
-01-JAN1988
Enter the following information about your skills:
Skill
Employer
Address
Aurora
Littleton
Qualification
Bachelor
Degree
Level
Core: Staff
Relations
Expert
Core: Decision
Making Skill
Proficient
Core: Written
Expert
Communication
You set work preferences such as professional area, employment category, and
minimum salary.
Solution - Creating My Account

Responsibility = iRecruitment External Candidate
1. Log on to iRecruitment as xxjohnsmith@oraclecorp.com and welcome.
2. Click the Home link in the iRecruitment External Candidate menu to
display the home page.
3. Select the My Account link to provide your details.

Entering Personal Details
Note: You can manually enter your personal details and qualifications or
use the resume parsing functionality of iRecruitment. Resume parsing is
only available if the recruiting organization has an agreement with a third
party who offers the parsing functionality. Click the Upload Resume
button to use the resume parsing functionality.
4. Enter xx Smith as the family name.
5. Enter John as the first name.
6. Select the name of your country.

7. In the Address Line field, enter 123 Main Street.
8. Enter the name of your city.
9. Enter the name of your state.
10. Enter the postal or the zip code.
11. Enter the home phone number and select Evening and Weekends as the
times to Call.
12. To upload your resume, click the Upload Document button.
13.
14.
15.
Select the resume document that you want to upload.

Provide a description "Resume."
Select Resume file type because you are uploading your resume.
Note: Only resume document types get searched during a manager
search.
16. Click Upload. The application displays a confirmation message.
17. Save your work.
Entering Qualification Details
18. Click the Qualifications link in the menu on the left side of the page to
display the Qualifications page.
19. Click the Add Employment History button. The Qualifications Employment
History page appears.
20. Enter Telefirm Inc as the employer.
21. Enter 01-SEP-1995 as the start date.
22. Enter 01-MAY-1999 as the end date.
23. Enter Administrative Manager as the job title.
24. Enter Aurora as the employer address.
25. Save your work.
26. Repeat the steps to complete the information given in the table for
Corporate Inc.
27. To enter Education Qualifications, click Add Another Row button.
28. Enter Montclair State University as the establishment.
29. Enter Montclair, New Jersey as the location.
30. Enter 01-JAN-1986 as the start date.
31. Enter 01-JAN-1988 as the end date.
32. Select Bachelor as the degree level.
33. To enter skills, click Add Another Row button.
34. Select Core: Staff Relations as the Skill.
35. Select Expert as the level.
36. Repeat the steps to enter the remaining skills as the listed in the table in
the practice.
37. Save your work.
Setting My Work Preferences
38. Click the My Work Preferences link in the menu on the left side to display
the My Work Preferences page.
Note: In the Work Preferences page you enter information about the
types of vacancies you are looking for. For example, your minimum
salary requirements or a set of keywords that describe the type of work
you are interested in. When managers use iRecruitment to find suitable
candidates iRecruitment matches the vacancy requirements with
candidates work preferences. It sends notifications of matching jobs to
candidates and notifies managers about suitable candidates to their
vacancies.
39. Enter administrator as the keyword.

40. Select Human Resources as the Professional Area.
41. Select Full Time as the employment category.
42. Enter 60,000 as the Minimum Salary.
43. Select USD as the Currency.
44. Select the Match Competencies check box to receive notifications of
matching jobs.
45. Select the Match Qualifications check box to receive notifications of
matching jobs.
46. Save your work. The application displays the confirmation that your
account is updated.
Setting E-Mail Preferences

47. Select the email Preferences link on the left side menu. The My Account:
email Preferences page appears.
48. Select the Receive emails of Matching Jobs check box to receive e-mail
notifications of matching jobs.
Note: iRecruitment matches the vacancies with your work preferences
and sends the e-mail notifications.
49. Select the Receive General email check box to receive general e-mail
notifications such as company events.
50. Select the Receive email in HTML Format check box.
51. Select Daily in the Frequency of emails list.
52. Select American English in the Display Language list.
53. Select the Allow Account To Be Searched check box. Managers can see
your details when they are search for suitable candidates and invite you to
apply.
54. Save your work.
55. Repeat the steps to create accounts for the following candidates and
enter only the specified information:
o xxchristianhu: For the purpose of completing the subsequent
practices, enter minimum details such as last name, first name,
address, and skills information.
o xxvivienprice: For the purpose of completing the subsequent
practices, enter minimum details such as last name, first name, and
address.
o xxaliciataylor: For the purpose of completing the subsequent
practices, enter minimum details such as last name, first name, and
address.
Note: Ensure to select the Allow Account To Be Searched check box for
all these candidates.
Practice 9A Using Job Search Options Job

Seekers: Registered Users

This demonstration provides an overview of job search options available in iRecruitment.
Job seekers can use the simple and advanced search features to identify suitable jobs. Site
visitors, registered users, and employees visiting the job site can search for job openings
using different location criteria:
Search list of cities
Distance-to-location search
Location text search
Location code
Note: The location search options are available based on the user access. For
example, the City Location and text search Location fields are hidden by default for
employees.
Responsibility: iRecruitment External Candidate
1.
Log on to iRecruitment as xxjohnsmith@oraclecorp.com/welcome.
2.
Click the home link in the iRecruitment External Candidate menu to display the
home page.
3.
Select the Jobs tab to display the Job Search page.
4.
Enter manager% in the Keywords field and click Go. The search table returns all the
jobs that contain the key word in the description.
5.
Click in the City Location list of values to view the jobs available in different city
locations.
Note: You easily distinguish between cities with the same name as the application
lists each city with either its country, or state, and country.
6.
Click the Advanced Search button to navigate to the Advanced Search page.
7.
Select Human Resources as the Professional Area.
8.
Enter New York or any other location per your localization in the Location field.
Note: If you know the postal code or the zip code number of the location you can
enter the number.
9.
Enter 30 in the Distance From Location (Miles) field.
10. Click Go to run the distance-to-location search. The search returns table displays a
list of locations with open vacancies.
Responsibility: iRecruitment Employee Candidate

Note: Employees can use the Location Code option to search vacancies in a specific
office in a location. For example, if an enterprise has offices Office 1, Office 2, and
Office 3 in New York, then employees can use the location code to identify if there
are any open vacancies in Office 1.
11. Switch to the iRecruitment Employee Candidate responsibility.
12. Click the home link in the iRecruitment Employee Candidate menu to display the
home page.
13. Select the Jobs tab to display the Job Search page.
14. Click in the Location Code field to display the Search and Select: Location Code
page.
15. View the vacancies available in various offices of the enterprise.
Practice 10 - Applying for a Job Job Seekers:

Registered Users
Overview
In this practice, you learn how to search for a job and apply. In this example,
you search for the xx Executive Assistant to CEO vacancy and apply for the
vacancy.
Assumptions
You must use the iRecruitment External Candidate responsibility.

practice.
Tasks
Searching for a Job
You can use the simple and advanced searches in iRecruitment to search for
jobs that match your skills. Use the Date Posted criteria to search for a suitable
job.
You add jobs that you searched to the job basket and apply for the job. In this
example, you apply for the xx Executive Assistant to CEO vacancy.
Applying to a Job
You apply to the xx Executive Assistant to CEO vacancy posting as:
o xxjohnsmith
o xxvivienprice
o xxaliciataylor
Solution - Applying for a Job

Responsibility: iRecruitment External Candidate
1. Log on to iRecruitment as xxjohnsmith@oraclecorp.com/welcome.
2. Click the home link in the iRecruitment External Candidate menu to display
the home page.
3. Select the Jobs tab to display the Job Search page.
Searching for a Job

Note: In this example you search for the xx Executive Assistant job
posting using the Date Posted criteria.
4. Select Since Yesterday as the Date Posted criteria.
5. Click the Go button. The search return displays postings for the criteria. You
can view the xx Executive Assistant to CEO posting.
Note: You can also use the Advanced Search button to refine your
search. When you search for jobs, you can either save the jobs in the
Job Basket or apply to them directly.
Adding the Job to the Job Basket
6. Select the xx Executive Assistant to CEO job to store it in the Job Basket.
7. Click the Add to Basket button. The job that you select is stored in the Job
Basket.
Applying to the Job
Note: You can apply for a job when you perform a job search or apply
from the Job Basket page. In this example, you apply for a job from the
Job Basket page.
8. Click the Job Basket link to display the Job Basket page.
9. Select the xx Executive Assistant to CEO job posting.

10. Click the Apply Now icon to display the Application: xx Executive
Assistant page.
11. Review the details that you entered for your account. You can upload
your resume at this point if not already done so.
Note: The changes that you make to your account while applying for a
job are not limited to the specific job application. iRecruitment applies
these changes to your account.
12. Click the Next button to display the Application Other Information page.
13.
14.
Select Advertisement as the job-posting source.

Enter The Times as the source name.
15. If required enter your personal details in the Equal Employment

Opportunity region
16. Click the Finish button. You can see a confirmation that your application is
submitted successfully.
Viewing the Status of an Application
17. In the Jobs Applied For table in the home page, you can view the status of
the job that you have applied for. The xx Executive Assistant job posting
displays the Active Application status.
18. Log in as xxaliciataylor@oraclecorp.com and

xxvivienprice@oraclecorp.com to apply to the xx Executive Assistant to
CEO vacancy.
Practice 11 - Using Manager Searches - Managers

and Recruiters:Candidate Processing
Overview
In this practice, you learn how to use manager searches in iRecruitment.
Assumptions
Corporation)
practice.
Tasks
Using Manager Searches
In this practice, you learn to use the different manager searches of iRecruitment
to find candidates suitable for your xx Executive Assistant vacancy.
You can conduct the following searches:
o Prospect Pool: This is a general search. In this example, you
search for candidates who have set Human Resources as the
Professional Area in their work preferences. You can also search on
criteria such as a specific skill.
o Individuals: Search for a specific individual known to you. Here you
conduct a search for xxvivienprice@oraclecorp.com
o Resumes: Search for resumes of candidates with managerial
experience.
You also learn to create personalized views of your searches. If you create a
view of your search results, then you may not need to conduct fresh searches
every time. The views that you save will display the search results.
Note: If you do not want to perform a fresh search, but want to view the
results of already saved searches, you can click the View
Personalizations button on the Vacancies page and then select the view
that you want.
Solution - Using Manager Searches

Responsibility = iRecruitment Manager
1. Log on to iRecruitment as xx James Alexander/ welcome.
3. Click the Home link to display the Manager Home page.
4. Click the Candidates tab.

Searching Prospect Pool
5. Click the Prospect Pool tab to display the Candidates: Prospect Pool page.
Note: In this example, use the Employee and Minimum Qualification

search criteria to search the pool of registered users.
6. Select the Employee check box.
7. Select Human Resources as the Professional area.
8. Click the Go button. The search displays a list of candidates for this search
criterion.
9. To view the details of the candidate click the candidates name.
Searching Individuals
10. Select the Individuals tab to display the Candidates: Individuals page.
In this example, use the Email criteria to search individuals.
11. Enter xxvivienprice@oraclecorp.com in the Email field.

12. Click the Go button. The search return displays the candidates details.
13. To view the details of a candidate click the candidates name. You can
also view the resume of the candidate.
Searching Resumes
14. Select the Resumes tab to display the Candidates: Resumes page.
15. Enter the keyword manager%.

16. Click the Go button. The search return displays a list of candidates whose
resumes contain the keyword content.
Note: In the Processing Candidates and Progressing Applicant practices
you will learn how to search for candidates and applicants.
Saving Searches: Creating a View
Note: You can save the search criteria when you search individuals,
resumes, candidates, and applicants.
17. Click the Save Search button when you perform any one of the above
searches. The Create View page is displayed.
18. Enter Assistant Candidates as the view name.
19. Select 25 as the number of rows displayed.
20. Select the Set as Default check box as required.
21. Enter Assistants Candidates as the description.
Note: You can also specify the search query to filter data in the table.
22. Click Apply. The next time you want to conduct a search of candidates for
the xx Executive Assitant vacancy, you can use the View Personalizations
button and select the Assistant Candidates.
Practice 12 - Processing a Candidate - Managers and

Recruiters:Candidate Processing
Overview
In this practice, you will learn how to search candidates in iRecruitment and
process them. In this example, you will process the candidate xxchristianhu for
the xx Executive Assistant to CEO vacancy.
Assumptions
Corporation)
practice.
Tasks
Processing Candidates
You search for candidates whose skills match those defined in your vacancy
requirements.
Log in to iRecruitment as xx James Alexander and use the Matching
functionality of iRecruitment to identify suitable candidates. If you find a suitable
candidate during your search, then you invite them to apply to the vacancy xx
Executive Assistant if they have not yet applied. Here you select the Pursue
option to invite the candidate: xxchristianhu.
Solution - Processing a Candidate

1. Log in to iRecruitment using xx James Alexander as the username and
welcome as the password.
3. Click the Home link to display the home page.
4. Click the Search for Vacancies link to display the vacancies page.
Processing Candidates
Note: Use this page to search for candidates whose skills match those
that are defined in your vacancy requirements. In this example, use the
xx Executive Assistant vacancy that you created earlier.
5. Select AA900.Administrative Assistant as the Job Title.
6. Click the Go button. The search return displays the vacancies.
7. Select the xx Executive Assistant to CEO vacancy.

8. Click the Find Candidates button. In the search results table you can see
candidates whose skills match the vacancy requirements.
9. Select the candidate xxchristianhu.

10. Click the Pursue button. The application updates the Consideration
column with the Pursued option and sends a job invite to xxchristianhu.
11. Click the Apply button to save your changes.
Note: You can also select the other options:
o Consider:The information is only for your reference and the
application updates the consideration status column.
o Reject:If you reject the candidate, then the candidate is excluded
from future searches for this specific vacancy.
o Refer:Select this option to draw other managers attention to this
candidate. Provide the recipient name and click the Send button.
12. Log in as xxchristianhu@oraclecorp.com to view the job invitation
notification.
Practice 13 - Progressing an Application to Offer Managers and Recruiters:Candidate Processing

Overview
In this practice, you will learn how to progress an application and offer the post
of xx Executive Assistant vacancy. In this example, you progress the application
of xxjohnsmith to the Offer stage.
Assumptions
Corporation)
practice.
Tasks
As xx James Alexander, you want to find suitable applicants for the xx
Executive Assistant vacancy and progress the applications. You find the
applicant xxjohnsmith suitable for the vacancy requirement and update the
status of application to Offer.
Note: To view vacancies, you must have access to them through your
normal security profile, or be a member of the recruiting team for the
vacancy.
Solution - Progressing an Application to Offer

Note: In this example, you progress the application of xxjohnsmith
applicant from First Interview stage to the Offer stage for the xx
Executive Assistant vacancy.
1. Log in to iRecruitment as xx James Alexander/welcome.
3. Click the Home link to display the Home page.
4. Click the Search for Vacancies link to display the Vacancies page.
Searching Applicants
6. Click the Go button. The search return displays the xx Executive Assistant to
CEO vacancy.
7. Select the xx Executive Assistant to CEO vacancy name.

8. Click the View Applicants button to display the View Applicants: xx
Executive Assistant page.
9. You can see the following applicants for this posting:

o xxjohnsmith
o xxaliciataylor
o xxvivienprice
Note: To perform a mass update on multiple applications select the
applicants and click the Update Status button. In this example, you
progress the application of xx Smith to Offer.
Progressing the Application to Offer Status

10. Click the applicant xxjohnsmith to display the Application Details page.
11. Navigate to the Status Details and Change Reason region.
You can see the Current Status as Active Application. You are going to progress
the application to the Offer status.
12. Select First Interview as the new status.
13. Select a reason for updating the status.
14. In the Ranking field of the Applicant Rank region, enter 1.
15. Click the Apply button. You can see that the Assign Status field is updated
to First Interview status in the Application Assignment History table.
16. Click the Add Attachment button.
17. You can select either a file, or a URL, or provide text. In this example,
enter First Interview good performance, can be progressed to Second
Interview stage.
18. Select the Text option to enter your comments.
19. Enter a description Updating the status after First Interview Stage.
20. Click the Apply button.
21. Click the Return button to return to the Application Details page.
22. Repeat the steps to update the status of the application to Offer. You may
do this after a series of interviews.
23. Click the Apply button when you perform the series of updates.
If you have an agreement with a third-party vendor to perform background
checks on the applicant, then select the Background check button. The thirdparty background check page appears.
Enter your username and password and complete the information that is
needed to check the credentials of the applicant.
24. Repeat the steps to complete the job offer to xxvivienprice.
25. Log in as xxjohnsmith and xxvivienprice to view the job offer
notification.
Practice 14 - Updating Application Status to Accepted

- Managers and Recruiters:Candidate Processing
Overview
In this practice, you will learn how to update the status of an application to
Accepted.
Assumptions
Corporation)
practice.
Task
Update Application Status to Accepted
xxjohnsmith and xxvivienprice have accepted the job offer and you need to
access the applicant records to update the application status. Log in to
iRecruitment as xx James Alexander and update the status from Offer to
Accepted.
Solution - Updating Application Status to Accepted

1. Log in to iRecruitment as xx James Alexander/welcome.
3. Click the Home link in the manager home page.
4. Click the Search for Vacancies link to display the Vacancies page.
6. Click the Go button. The search return displays the xx Executive Assistant to
CEO vacancy.
7. Select the xx Executive Assistant to CEO vacancy name.
8. Click the View Applicants button to display the View Applicants: xx Executive
Assistant to CEO page.
Updating Application Status to Accepted
9. Click the applicant xxjohnsmith in the Results table. The Application Details
page of the applicant appears.
11. Select Accepted as the New Status and select the reason for updating
the status.
13. Repeat the steps to update the application of xxvivienprice to Accepted.
You learn to hire this successful applicant in the Practice: Hiring an Applicant
Using SSHR.
Practice 15 - Hiring an Applicant Using People

Management Template - Managers and
Recruiters:Candidate Processing
Overview
In this practice, you will learn how to hire an applicant. In this example, you hire
the successful applicant xxjohnsmith as an employee in your business group for
the xx Executive Assistant to CEO vacancy.
Assumptions
You can use the HRMS Manager or Super HRMS Manager responsibility.
For this demonstration, log in as xx James Alexander/welcome and use the
US HRMS Manager responsibility.
practice.
Tasks
Hiring an Applicant Using People Management Template
xxjohnsmith has accepted your job offer. In this practice, you learn to hire the
applicant xxjohn smith to work in your business group.
Use the People Management template to hire xxjohnsmith in your business
group.
Solution - Hiring an Applicant Using People

Management Template
Hiring an Applicant Using People Management Template
Responsibility = US HRMS Manager, Vision Corporation
1. Navigate to the People Management Data Organizer window:
(N) People > Maintain Using Templates > Hire Applicants
2. Select Name as the View By and double-click People By Name. The list of
People By Name appears.
3. Click S to expand the list of people.
4. Select Smith John, xx and double-click the name.
5. Click the Applicant Assignment and then click AA900. Administrative
Assistant. In the Person Type field, you can see the status as Applicant.
6. Click the Actions button to start the process of hiring the applicant.
7. Select Hire Applicant to start the hiring process.

8. Click the Next button.
9. Enter the Start Date.
Note: The hire date should be at least one day after the applicant has
accepted the offer.
11. Accept the assignment that is displayed for the applicant and click the
Next button. You can see a message: xx Smith has been hired.
12. Click the Finish button to complete the hire process. You can see a
message that the applicant is successfully hired.
13. Set the Effective Date to the applicants hire date.
14. Observe the status in the Person Type field. Now the field displays the
status: Employee.Ex-applicant. The application assigns a employee number to
the new employee.
15. Click the Show Details button to view the details of xxjohnsmith.
Practice 16 - Hiring an Applicant Using SSHR Managers and Recruiters:Candidate Processing

Overview
In this practice, you will learn how to hire a successful applicant using the
Applicant Hire page.
Assumptions
You can use your local Self-Service Manager responsibility. For this
demonstration, log in as xx James Alexander/welcome and use the
Education Manager Self-Service 4.0 version (Vision Corporation)
responsibility.

practice.
Tasks
Hiring an Applicant using the Applicant Hire page
xxvivienprice has accepted the xx Executive Assistant to CEO offer. Her date of
birth is 12-FEB-1970 and her social security number is 891-23-4567. You need
to hire her in your enterprise. Use the Hire Applicant page to complete the task.
Solution - Hiring an Applicant Using SSHR

Hiring an Applicant using the Applicant Hire page
Responsibility = Education Manager Self-Service V4.0, Vision Corporation
Navigate to the Applicant Hire page:
(N) Education Manager Self-Service V4.0 > Applicant Hire
Enter xx Price in the Last Name field.

Set the Effective Date to a day later than the Accepted date that you set in
the Update Application Status to Accepted practice.
Note: The effective date should be at least one day after the applicant
has accepted the offer.
Click Go to search xxvivienprice. The Search Applicant table displays the
name of the successful applicant.
Click Hire to start the hiring process.
Note: The information that Vivien has provided in iRecruitment such as

address defaults to the Applicant Hire page. Review the information and
provide required details to hire the applicant.
Select Ms. in the Title field.
7. Enter the Social Security Number or the National Identifier per your
localization.
8. Enter the date of birth.
9. Select Female as the Gender.
10. Review the Address information.
11. Select the Next button to display the Applicant Hire: Assignment page.
12. Select Vision Corporation as the Government Reporting Entity (GRE) to

associate the employee assignment with a GRE.
13. Select Exempt as the salary basis to administer the employees salary.
14. Click Next to display the Applicant Hire: Pay Rate page.
15. Leave the fields in the Applicant Hire: Pay Rate page blank and click the
Next button.
16. Select xx James Alexander as the Manager.
17. Click the Next button to verify the details in the Applicant Hire: Review
page.
18. Click the Submit button to hire the employee. If there are any approvers,
the application submits the changes for approval.
Practice 17 Generating a letter - Generate Letters,

Reports, and Perform Purge

Note: Before you start this demonstration, please check the HR:Enable Web ADI
Integration profile option. In the System Profile Values window, set the HR:Enable
Web ADI Integration profile option to Yes at site level. When this profile option is set
to Yes, users see the Web ADI pages when they click the Export Data icon on the
toolbar of HRMS window.
In this demonstration, you learn how to generate a rejection letter. In this example, you
generate a rejection letter to xxaliciataylor for the xx Executive Assistant too CEO
vacancy.
Note: You can use the HRMS or the Super HRMS Manager responsibility. In this
demonstration, use the US Super HRMS Manager responsibility. Log in as
hrms/welcome to access HRMS Web ADI.
Responsibility: US Super HRMS Manager
Defining a Standard Letter
1.
Navigate to the Letter window using US Super HRMS Manager responsibility:
(N) Work Structures > Recruitment Letter Type
2.
Enter xxRejection as the name. You use this name as the Layout Name in HRMS
Web ADI.
3.
Select PERWPIUS US MS-Word Interview Mailmerge as the Concurrent Program.
4.
Save your work.
5.
In the Letter Generate When region, select Rejected as the Assignment Status.
6.
Save your work.
Requesting a Letter
7.
Navigate to the Request Letter window:

(N) Recruitment > Request Recruitment Letter
The Request Letter window appears.

8.
Select xxRejection as the Letter Name.
9.
Select Automatic as the Method.
Note: If you select Automatic as the method of letter generation, then you need not
select the people in the Requested For region. The application automatically
generates a list of people for whom you want to generate a letter.
10. Select the name of your vacancy.
11. Save your work.
Responsibility: iRecruitment Manager
Updating the Status of an Application to Rejected
12. Log in to iRecruitment using xx James Alexander/welcome.
14. Click the Home link. The home page appears.
15. Click the Search for Vacancies link. The Vacancies page appears.
17. Click the Go button. The search returns a list of vacancies.
18. Select the xxExecutive Assistant to CEO vacancy.
19. Click the View Applicants button. The View Applicants: xx Executive Assistant page
appears.
20. Click xxaliciataylor to display the Application Details page.
22. Select Rejected as the Status.
23. Click the Apply button. The application updates the Status column in the Application
Assignment History table with the Rejected details.
Responsibility: HRMS Web ADI
Creating an Integrator
24. Log in to HRMS Web ADI.
25. Select the Create Document from the HRMS Web ADI responsibility menu.
26. In the Select Setting page, select a version of Excel as the viewer. You use this
spreadsheet as a user interface to create your own integrator.
27. Leave the Reporting check box cleared to create data.

29. In the Select Integrator page, select HR Integrator Setup. HR Integrator Setup is the
predefined integrator for HRMS.
31. In the Select Content page, select None to create an empty document.
32. Click the Next button. An empty Excel spreadsheet opens displaying the predefined
columns.
33. Enter DOWNLOAD as the METADATA_TYPE.
34. Enter PER as the Application Short name.
35. Enter xxRejection as the INTEGRATOR_USER_NAME.
36. In the VIEW_NAME column, enter ADS_EMEAHR_ADI_OFFER_V. This is the
View in Vision that is linked to the PER_LETTER_REQUEST_LINES table.
Note: Web ADI uses a view to determine the tables and columns to download data.
You can create customized views as per your business requirements. Any views that
you use for letter requests must join to the PER_LETTER_REQUEST_LINES table
and must include the column LETTER_REQUEST_ID.
37. Enter LETTER as the FORM_NAME. This is the integrator for use with the Request
Letter window.
38. Leave the rest of the columns blank.
39. Select Upload from the Oracle menu to upload the data and create the integrator. The
Upload Messages page appears.
40. Select the All Rows option and click Upload. You can see an Upload successful
message if the application uploads the data and creates an integrator.
41. Click the Close button to return to the main menu.
Associating Integrator with a Secure Form Function
You must associate at least one form function with the integrator for granting user access
to define a layout and generate mail merge letter.
42. Select Create Document from the HRMS Web ADI menu.
43. Select a spreadsheet viewer. Leave the Reporting check box deselected to download
data for updating.
44. Select HR Maintain Integrator Form Functions Integrator to associate your integrator
with a form function and click Next.
45. Enter PER as the Application Short Name.
46. Enter ADS% as the Integrator Name.
47. Click the Next button. An empty Excel spreadsheet opens displaying your selected
custom integrators, and has a column for associating form functions.
48. Enter PER in the Integrator Application Short Name column.
49. Enter xx Rejection in the Integrator column.
50. Enter the function name ADS_HR_ADI_CUSTOM_INTEGRATORS in the Form
Functions List column to associate the integrator with this function. Note: Make
sure that this Form Function is added to the Sub-Menu HR ADI Seeded
Integrator Form Functions and that this Sub-Menu is present without a
prompt under both HRMS Web ADI responsibility and HR User responsibility.
Otherwise you will get an error like You do not have permisson go access this
functionality
51. Select Upload from the Oracle menu to upload the data. The Upload Messages page
appears.
52. Select the All Rows option and click Upload. If the application uploads the data, then
you can see the Upload successful message.
53. Click the Close button and return to the main menu.
Creating a Layout
54. Select Define Layout in the Oracle Web ADI responsibility.
55. Select xxRejection Letter as the Integrator.
56. Click the Go button.
57. Click the Define Layout button to define a new layout.
58. In the Define Layout page:
Enter the Layout Name as xx Rejection. When you create a layout for use in
running mail merges, the layout name must exactly match the Letter Name
in the Letter window of the Oracle HRMS.
Enter Rejection Letter as the Layout Key.
59. Click the Continue button.

60. In the Define Layout page, select the columns from the view that you want to appear
in your document:
FIRST NAME
LAST NAME
JOB NAME
ADDRESS LINE 1
ADDRESS LINE 2
ADDRESS LINE 3
TOWN
POSTCODE
Note: The columns in the View depend on the view that you selected as part of
creating an integrator in the earlier task.
61. Click the Apply button. The application displays the message Layout saved
successfully.
62. Click the Cancel button to return to the menu.
Responsibility: Local Super HRMS Manager
Exporting Data to Web ADI
63. Navigate to the Request Letter window.
64. Query the xxRejection request that you saved earlier.
65. Navigate to the Requested for region.
66. Click in the Name field. Because you have updated the status of xxaliciataylor to
Rejected, the applicants name appears in the field.
67. Click the Export Data icon to export the data to Web ADI. Web ADI is opened. Note
before this make sure that Macros are enabled for the Word Document. Tools
> Macro > Security > Security Level tab : Set to Medium
Note: Do not close Request Letter window, as you need to activate this window for
the mail merge process.
Creating a Data Source: Microsoft Word Table
68. In the Select Viewer (or Select Setting ) page, select a version of Word as the Viewer.
69. Select the Reporting check box.
70. Click the Next button. A Microsoft Word document containing a table with all the
columns in the Layout is generated.
71. Save the document as data_source.doc in your local directory. This is the data source
file that you are going to use to create your template letter.
Creating a Template Letter: Microsoft Word
72. Select Mail Merge from the Tools menu in Microsoft Word.
73. In the Mail Merge Helper window, select Form Letters from the Create list.
74. Select New Main Document in the window that appears.
75. Select Open Data Source from the Get Data list.
76. Select the Microsoft Word file: data_source.doc that contains the table. You can now
create your template letter.
77. Check the Insert Merge field. These are the columns that are downloaded from the
Oracle application database to create the Word table.
78. Type your standard text in the new Word document. For example:
Enter Oracle HQ as the first line.
Enter San Francisco in the second line.
Enter July 30th, 2004 as the date.
Enter To.
Select FIRST NAME, LAST NAME, ADDRESS LINE 1, ADDRESS LINE
2, ADDRESS LINE 3, TOWN, and POSTCODE from the Insert Merge
Field list.
Enter Dear and select FIRST NAME and FULL NAME from the Insert
Merge Field list.
Enter the sentence, Thank you for your application for the vacancy with
Select JOB NAME from the Insert Merge Field list.
Enter the following information Unfortunately you have been
unsuccessful.
Enter Regards.
79. Save the template letter as xxRejection Letter.
Responsibility: Oracle Web ADI
Uploading Template Letter to the Database
80. Click the Manage Document Templates link in the Oracle Web ADI responsibility.
Note: By using the Document Management page, you can manage documents
centrally in the Oracle applications database.
81. Click the Upload New Document button to upload your letter to the database.
82. Select the template letter xxRejection that you saved.
83. Select the Rejection as the letter category.
84. Click the Apply button to upload the template letter from your local machine to the
Oracle application database. The application displays the Confirmation message.
85. Click Cancel to return to the main menu.
Linking the Layout with the Document
86. Select the Manage Document Links option.
87. Select the Integrator xxRejection that you created earlier.
88. Click the Go button.
89. Click the Link icon to link the layout with the template letter.
90. Select the document xxRejection that you uploaded earlier. The application displays
a confirmation message.
91. Click the Cancel button to return to the main menu.
Responsibility: US Super HRMS Manager
Generating Mail Merge Document
92. Activate the Request Letter window of Oracle HRMS.
93. Click the Export Data icon to run the mail merge. Web ADI opens.
94. In the Select Settings page, select a version of Word as the Viewer.
95. Click the Next button. You can see that the mail merge has run, and that the data
from the application is merged with the template letter.
96. Save the letter in your local directory.
Practice 17A - Generating Performance Management

Reports - Generate Letters, Reports, and Perform
Purge
Overview
In this practice, you learn how to generate Oracle iRecruitments Performance
Management Viewer (PMV) reports. You generate the PMV reports to analyze
the various measures of the recruitment process.
Assumptions
In this practice log in as xx James Alexander/welcome and use the Human

Resources Intelligence End User responsibility.
practice.
Tasks
Generating PMV Reports
In this practice, you will generate two reports:
o Vacancy Time to Fill (Manager Hierarchy) Status to know the time
period between filling a vacancy and the employee starting, within a
hiring manager hierarchy.
o Recruitment Source Effectiveness Status report to know which
recruitment source types and sources generate the most applicants
and hires.
Solution - Generating Performance Management

Reports
Generating Performance Management Reports
Responsibility = Human Resources Intelligence End User
1. Select the Human Resources Intelligence End User responsibility to
work with the iRecruitment reports.
2. Click the Vacancy Time to Fill (Manager Hierarchy) Status report link to
display the report page.
3. Select the top manager.

4. Enter the 01-JAN-2003 to 01-JAN-2004 as the Reporting Period.
5. Select Recruiter as the View By parameter.
6. Click Go to display the report.
The time to fill measure is banded into one of the four aging bands seeded as
0-30, 31-60, 61-90 and 91+ days. The charts display the recruitment data.
7. You can view the time taken to fill a vacancy for the recruiters in the manager
hierarchy.
8. Click the 0-30 days link of a recruiter to view the details.
You can view details such as the vacancy name, number of applicants,
and the average days taken to fill the vacancy.
9. Click the Home link to return to the Home page.
10. Click the Recruitment Source Effectiveness Status report link to display
the Recruitment Source Effectiveness Status page.
11.
12.
13.
Enter 01-JAN-2003 to 01-JAN-2004 as the Reporting Period.

Click Go to display the report page.
Select Source Type as the View By.
You can either click to view the report by Source Type, which shows the
recruitment data by source type, for example Newspaper, or by Source
Name, which shows recruitment data by source name, for example, the
Telegraph.
The chart shows the effectiveness of each source. You can see the
percentage of applicants and hires. You can view the details of each
source type.
14. Select a source type.
The charts display the actual and percentage of applications and hires of the
source type.
Quiz 1, after topic 2 Overview of Oracle iRecruitment Part 2
1. In iRecruitment, you can set up vacancy security when you create a
vacancy.
True (*)
False
Correct! Vacancy security is set up during the creation of the vacancy. You
can set vacancy security at the following levels: Team, Business and Team, and
Public.
2. iRecruitment supports four different types of users:
(Choose all correct answers)
Site visitor (*)
Registered user (*)
Employee (*)
Manager or recruiter (*)
Applicant
Candidate
Supervisor
Correct! iRecruitment supports four different types of users: Site visitor,

Registered user, Employee, and Manager or recruiter.
3. When you create a vacancy in iRecruitment, automatically this entry is

created as a requisition with vacancy details in Oracle HRMS.
True (*)
False
Correct! When you create a vacancy in iRecruitment, automatically this

entry is created as a requisition with vacancy details in Oracle HRMS. When
you create the job details, you can use a single source of work structures,
competencies and employee information that you define in Oracle HRMS.
4. iRecruitment uses ________ based hierarchy for vacancy approvals.
Answer Field
supervisor (*)
Correct! The default behavior of Oracle iRecruitment is to use a supervisorbased approvals hierarchy, which is delivered using Oracle Approvals
Management(AME)rules.
5. You use the iRecruitment Manager responsibility to post and manage

vacancies.
True (*)
False
Correct! You use the iRecruitment Manager responsibility to post and

manage vacancies.
Quiz 2, after topic 4 Implement Oracle iRecrutiment Part 2

Implement Oracle iRecruitment Part 2
1. iRecruitment uses Oracle Text to enable: Hint: There are 3 correct

responses.
Document Uploading (*)

Background search
Resume Parsing (*)
Geo-code search
Document Searching (*)
Correct! Oracle Text is required to enable: Document Uploading, Document

Searching, and Resume Parsing.
2. The skills that are available in iRecruitment are set up as /_______/

competencies in Oracle HRMS.
Answer Field
global (*)
Correct! For skills to be used in iRecruitment, they must be set up as global

competencies, so that they are available across business groups.
3. In iRecruitment, you can set default posting values to create common

information for your vacancies at the following levels: Hint: There are 4 correct
responses
Organization (*)
Job (*)
Business Group (*)
Grade
Position (*)
Correct! Managers or recruiters can set default posting values for:

Organization, Business Group, Job, and PositionUse the Default Postings link
to create information that is common to your vacancies.
4. iRecruitment works with the work structures set up in Oracle HRMS.
True (*)
False
Correct! iRecruitment works with the work structures set up in Oracle

HRMS. Work Structures include the jobs, positions, grades, and pay scales that
are used in your enterprise. You need to define them before you can start
working with iRecruitment.
5. You enter recruitment information at the business group level to define

default values for iRecruitment.
True (*)
False
Incorrect. You enter recruitment information at the business group level to

define various default values for iRecruitment in the Organization window of
Oracle HRMS. The recruitment information that you define for Vacancy Code
Allocation, Number of Openings, Organization, Location, and the Budget
Measurement Type defaults to the Primary Details page in iRecruitment when
you create a vacancy.
Quiz 3, after topic 5 Configuring iRecruitment Pages
1. Your enterprise wants to make changes to the iRecruitment pages such as
changing field prompts and adding user instructions. You set the ______ profile
option to enable personalization.
Answer Field
Personalize Self-service Defn (*)
Incorrect. To enable personalization of iRecruitment pages you should set

the Personalize Self-service Defn profile option to Yes at the user level.
2. iRecruitment enables you to record additional information about vacancies

and candidates specific to your business needs.
True (*)
False
Correct! You can record further information using the new Additional Search
Criteria Details flexfield and display the segments in the iRecruitment pages.
Job seekers and managers can use this information when searching for either a
vacancy or candidates.
3. You can configure the tips and instructions that appear on iRecruitment
pages.
True (*)
False
Correct! You can use Personalization Framework to configure tips and

instructions on iRecruitment pages.
Quiz 4, after topic 7 Managers and Recruiters:Vacancies and Job Posting

Part 2
1. The compensation details that you select when creating vacancy details
define the compensation elements that are included in the employment
assignment after a candidate has been hired.
True
False (*)
Correct! Compensation details are for information only from a recruiting

perspective. They do not define the compensation elements that are included in
the employment assignment after a candidate has been hired.
2. When you create a recruiting team to manage a vacancy, you can specify
the following levels of access for each member: Hint, there are three correct
answers.
Update/View
Update/Delete (*)
Terminate
Update (*)
View Only (*)
Correct! When you create a recruiting team to manage a vacancy, you can
specify the following levels of access for each member: Update, Update/Delete,
and View Only. Depending on the permissions that you set, a team member can
perform various tasks such as editing, updating, or removing vacancy details.
3. In iRecruitment only approved vacancies are available for job seekers to

respond.
True (*)
False
Correct! When the vacancy is approved, managers can post the vacancy
details to the third-party sites using the Post Advert button in the Vacancy
Details page. The vacancy details are available for job seekers to respond.
4. In iRecruitment, when setting up Team Only security for a vacancy, the

manager or recruiter is included in the team automatically.
True
False (*)
Correct! When setting up Team Only security, ensure to include the

manager or the recruiter in the team, or they will not be able to see the vacancy.
The manager or the recruiter is not included in the team automatically.
5. iRecruitment enables managers to post the same advertisements to

multiple recruiting sites.
True (*)
False
Correct! If your enterprise has an agreement to post job advertisements with

third-party job sites, managers can post the same vacancy details to multiple
recruiting sites.
Quiz 5, after topic 9 Job Seekers: Registered Users
1. In iRecruitment, you can choose whether you want your details to be
included in the manager's or the recruiter's search.
True (*)
False
Correct! When defining privacy for your account, you can select the Allow
Account To Be Searched check box if you want your details to be part of the
manager search. When managers or recruiters search candidates, prospect
pool, or individuals, iRecruitment searches only the registered users who have
given permission to view theirinformation. If you do not select the check box
applicants will not be contacted by any managers other than the managers of
vacancies for which they have applied.
2. If you make any changes to your account while applying for a job, the
changes get appplied to your account and are not specific to the job application.
True (*)
False
Correct! The changes that you make to your account while applying for a job
are not limited to the specific job application, but get applied to your account.
3. The permanent job basket is available to the iRecruitment site visitors.
True
False (*)
Correct! The permanent job basket is available only to the registered

visitors. A site visitor must register before they are able to save the jobs to the
database. This means that the jobs are only stored in the site visitor s job
basket for the duration of the iRecruitment session.
4. iRecruitment uses the ________ information to match candidates with
vacancy requirements.
Answer Field
work preferences (*)
Correct! When managers search for candidates, iRecruitment uses the work
preferences information along with skills and qualifications to match candidates
with vacancy requirements.
5. Only documents uploaded using the document type of Resume get

searched during a manager search.
True (*)
False
Correct! When you use the Upload Document functionality to attach your
resume, select the file type Resume. Only resume document types get
searched during a manager search.
Quiz 6, after topic 9 Job Seekers: Registered Users

1. When you update the status of an application, only _______ status is shown
to the applicant.
Answer Field
external (*)
Correct! When you update the status of an application, only the external
status is shown to the applicant. You use external assignment statuses to
assign an alternative name to a status for external users. For example, the
manager can update the application status to Rejected, while the applicant sees
the status as In Progress.
2. When managers or recruiters search candidates, prospect pool, or

individuals, iRecruitment searches only the registered users who have given
permission to view their information.
True (*)
False
Correct! When managers or recruiters search candidates, prospect pool, or

individuals, iRecruitment searches only the registered users who have given
permission to view their information.
3. You need to set the status of application to ____ before you can hire the
applicant.
Answer Field
accepted (*)
Correct! Once an applicant has a status of Accepted, you can hire the
applicant using Oracle HRMS or Oracle SSHR Applicant Hire.
4. In iRecruitment managers choose the Consider option to invite suitable

candidates to apply for a vacancy requirement.
True
False (*)
Correct! In iRecruitment managers must choose the Pursue option to invite

suitable candidates to apply for a vacancy requirement.
5. When you reject a candidate, the rejected person is excluded from

futuresearches for all the vacancies.
True
False (*)
Correct! When processing a candidate, if you select the Reject option, the
person is excluded from future searches for the particular vacancy and not all
the vacancies.
Quiz 7 after topic 10 Generate Letters, Reports, and Perform Purge
1. In iRecruitment, the responsibilities that you can use to view Performance

Management Viewer (PMV) reports are:
Human Resources Intelligence Administer All Reports (*)
Human Resources Intelligence End User (*)
Local Super HRMS Manager
Correct! The PMV reports can be viewed through the delivered

responsibilities: Human Resources Intelligence Administer All Reports and
Human Resources Intelligence End User.
2. The online method to generate your recruitment letters is:
Web ADI (Web Applications Desktop Integrator) (*)
Concurrent Process using word processors
Concurrent Process using Oracle Reports
Oracle HRMS concurrent process
Correct! Use the online method Web ADI, to generate and review your
letters immediately. Web ADI enables you to generate standard letters and
reports by retrieving data and exporting it to a data file that is merged with a
standard word-processed document.
3. When you request a letter and select Automatic as the method of letter
generation, you need to manually select the people when you update their
assignment status.
True
False (*)
Correct! When you request a letter and select Automatic as the method of
letter generation, you do not need to manually select the people when you
update their assignment status. The list ofpeople for whom you want to
generate a letter is generated automatically and includes people who are on the
status you set up.
4. Your enterprise wants to hide the identity of inactive users and delete
sensitive information relating to them. You use the _____________ option when
you run the iRecruitment Purge Old Data process.
Answer Field
Anonymize and Partial Purge (*)
Correct! When you run the iRecruitment Purge Old Data process, select the
Anonymize and Partial Purge to hide the identity of users and delete sensitive
information such as address details and work preferences.
5. When you define a standard letter in the Letter window, you link the letter
with a _______ status.
Answer Field
assignment (*)
Correct! When you define standard letters to complete letter generation, you
link one or more applicant assignment statuses with each recruitment letter. A
request for the letter is created automatically when an applicant is given an
associated assignment status.
Entrance Fees to major tourist attractions

In Cairo
The pyramids of Giza & the Sphinx
40 LE
The step pyramid at Sakkara 35 LE

New tombs of Sakkara 20 LE
The pyramid of Miedoum 30 LE
The pyramids of Dahshour 20 LE
Great pyramid of cheops 100 LE
Boat museum of Cheops 35 LE
second pyramid of chephren 20 LE
Pyramid of Howara 30 LE
Pyramid of EL-Lahoun
25LE
Open air museum of Memhpis
25LE
Cairo museum
40 LE
Mummies room in Cairo museum 70 LE
Islamic museum 30 LE
Kasr El-Manayal palace museum 20 LE
Gayer Anderson museum 20LE
The citadel of saladdin
35 LE
The virgin Mary tree in Matria 10 LE
Coptic museum 30 LE
The Hanging Church Free

The province of El Fayum
Free
Church of St. Barbara Free

Ben Ezra Synagogue. Free
Church of St. Sergio ( Sergius) Abou Serga Free
Mosque of Amr Ibn Al As Free
Ahmed Ben Tulun Mosque Free
Khan El Khalili Bazaar Free
Sultan Hassan Madrassa and Mosque Free
In Luxor
The colossi of Memnon Free

Valley of the kings! 55LE
valley of the queens in Luxor 20LE
Valley of the nobles.
21 LE
The temple of Madinet Hapo in Luxor 20 LE
Karnak temple in Luxor 35 LE
The temple of Luxor 35 LE
The temple of queen hatshepsut 20 LE
Temple of Abidous ( Seti I) 20 LE
Tombs of Beni hassan 20LE
Tombs of Tel El-Amarna 20LE

Luxor Museum 35 LE
Mummification museum 30 LE
Temple of Dandara 20LE
Tombs of El-kab 20 LE
Temple of Ramassium 20 LE
Temple of Dendara 35 LE
temple of esna 08 LE
Tomb of King TUT
70LE
Tomb of RA MOSE 20 LE
Tomb of manna and nakhet
20LE
Tomb of Assasif 20 LE
The Temple of Edfu: 35 LE
In Aswan
Temple of Isis in Aswan (philai) 35 LE

The unfinished obelisk in Aswan 20 LE
The high dam in Aswan 05 LE
Temple of Kalabsha 20 LE
Nubian Museum 35 LE
The temple of abu simbel 34 LE
Alexandria and other various sites
the Catacomb of kom elshoukafa 20 LE

The Memorial of Diocletian (the Pompeys Pillar) 10 LE
The Castle of Quaitbay in Alexandria 30LE
The Greco -Roman Museum 30 LE
The jewelry museum of Mohamed Ali 35 LE
The Roman Amphitheatre Free
Monatzaa Palace Gardens 03 LE
The Library of Alexandria 10 LE for main entry
museum
& 20 LE for the manuscripts
Saint Catherine Monastery Free

The golden oasis , hebis temple, temple of amon 35LE
WHAT TO SEE? :
The pyramids of Egypt, which served as tombs for the ancient pharaohs, and
the statue of the Sphinx, which dates from 2565 BC and is probably the
country's most famous monument, are located just west of Cairo in the suburb
of Giza. Despite the desert background usually depicted in photographs, the
pyramids are extremely close to Cairo and are likely to be affected by the city's
continued expansion.
Cairo contains numerous religious and governmental structures. The ornate

architecture of the Citadel, in eastern Cairo, enhances the city's skyline. Begun
by Saladin in 1176 and modified and expanded by later sultans, the Citadel is
famous for its mosques, museums, and fort; within the complex the Mohammad
Ali Mosque (1830) is particularly notable, with its storied domes and twin
minarets. The Coptic church known as Al Muallaqa, located in Old Cairo, is
believed to be the earliest known site of Christian worship in Egypt; the church
was built in the 3rd century, though it has been almost entirely replaced through
successive restorations. Old Cairo also contains the Ben Ezra synagogue, the
central house of worship for Cairo's small Jewish population, and the distinctive
and imposing gates of Cairo. Once part of a wall that encircled the city, these
three gates are all that remain of the original eight. Among Cairo's modern
buildings are the Cairo Tower, which stands at a height of 187 m (about 614 ft)
and commands a view of the pyramids and the Citadel.
here is a list of what you should see in cairo
The pyramids of Giza & the sphinx,
Full information about the pyramids.
The step pyramid at Sakkara.
The open air museum of Memphis.
The pyramids of Dahshour.
The pyramid of Meidum.
Click here to know full details about the mystery of Mydoum
The Egyptian Museum.

The Castle of Saladdin.
The old market "Khan El-Khalile".
The Hanging Church
Santa Barbera
St. Sergious Church
Ben Ezra Synagogue.
Old Islamic Cairo:
Sultan Hassan Mosque
Ahmed Ben Tulun Mosque.
----------------------
Day 1: Overnight Cairo : Arrival at Cairo International Airport, meet/assist and

transfer to your Hotel and overnight in Cairo.
Day 2: Overnight Cairo : Buffet breakfast, Full day tour to visit Memphis,
Sakkara, Pyramids and Sphinx, return to the Hotel and overnight.
Day 3: Overnight Cairo : Buffet, breakfast, and full day tour to visit the Egyptian
Museum, Citadel, and Mohamed Ali Mosque, Old Cairo and Khan El Khalili
Bazaar, return to the Hotel and overnight.
Day 4 :Buffet breakfast; Transfer to Cairo International for final Departure.
---------------------

Oracle IRecruitement Demo Exercises

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Oracle IRecruitement Demo Exercises

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Head of Department - Human Resources

Mrs. Eva MweneBirinda

Solution - Updating Application Status to Accepted.........................................................84

Practice 1 - Setup for iRecruitment After Implement

Create the xxiRecruitment External Candidate and xx iRecruitment Manager

iRecruitment Employee Candidate

Solution - Setup for iRecruitment

(N) People > Enter and Maintain

2. Click New in the Find Person window to enter a new record.

(N) Security > Responsibility > Define

20. Enter xx iRecruitment External Candidate as the Responsibility Name.

(N) Security > User > Define

31. Enter the username XXUSER2 (for JAMES ALEXANDER) as specified in

Save your work.

39. Enter the username XXUSER1 (STEVE ANDREWS) as specified in the

50. Enter oracle in the Old Password field.

Practice 2 - Enabling Profile Options for

In this practice log in as profileoptions/sysadmin to work with the System

Solution - Enabling Profile Options for Personalization

(N) Profile > System

3. Select xx James Alexander in the User field.

6. Confirm that the value in the Site field is No.

Practice 3 - Changing and Displaying Fields in

You can use iRecruitment External Candidate responsibility. In this

Solution - Changing and Displaying Fields in

Note: As the Prompt field does not contain a personalization at

Note: As the Rendered field does not contain a personalization at

Practice 3A Adding User Instructions - After

Practice 1 - Setup for iRecruitment

Log on to xxiRecruitment External Candidate as xx James Alexander/welcome.

Select the Home link from the menu.

Click the My Account link to display the My Account Page.

20. Scroll down the page.

Practice 3B Modifying existing messages in

In this practice, log in as xx James Alexander to work with the xxiRecruitment

You must have access to an Oracle Application Vision database or comparable

Replace XX in the practice with a unique identifier such as your initials or a

Adding User Instruction to Web Page

Solution - Modifying Existing Messages in iRecruitment

Navigate to the Messages window using the Application Developer responsibility.

(N) Application > Messages

In the Name field, enter the following message name:

Select US as the Language.

Select Oracle Human Resources as the Application.

In the Current Message Text area, enter the following message:

Save your work and close the Messages window.

Adding User Instruction to Web Page

Log on to xxiRecruitment External Candidate responsibility using xx James

Click the Home link from the menu.

Click the My Account link to display the My Account Page.

10. Navigate to the Address region.

Practice 4 - Creating and Displaying Flexfield

System Administrator: To create flexfield segments

You must have access to an Oracle Application Vision database or

Solution - Creating and Displaying Flexfield Segments

(N) Application > Flexfield > Descriptive > Segments

2. Query the Additional Personal Details flexifeld using <Additional Personal%>.

4. Select OK in the Caution window.

Practice 5 - Configuring Searchable Flexfield - After

You can use the System Administrator, local iRecruitment External

System Administrator: To create flexfield segments

You must have access to an Oracle Application Vision database or

Replace xx in the practice with a unique identifier such as your initials or a