Académique Documents
Professionnel Documents
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STOP
Specification for PDO and contractors
DOCUMENT ID - SP 1259
REVISION
- 3.0
DATE
- 23/02/10
HSE SPECIFICATION
STOP for PDO and Contractors
Document Authority
Namman Al Namany
Ref. Ind: MSEM
Date: 23/02/10
Document Author
Kholoud Ismail
Ref Ind: MSE11
Date: 23/02/10
The following is a summary of the most recent revisions to this document. Details of all revisions prior
to these are held on file by the Document Custodian.
Version No.
Revision 2.0
Date
6/7/2002
Author
Ali Al Mahrooqi GN074
Revision 3.0
23/02/10
Kholoud Ismail
Scope / Remarks
Title: STOP Implementation for PDO
Contractors (by CSM/72)
Subtitle: A guide to assist STOP
Implementation coordinators and team leaders
Formatted as an implementation guide and
developed in line with the DuPont STOP for
Supervision Administrators Guide and based on
the Cascade Method of Implementation.
The document was redrafted in its entirety (using
the new PDO Specification Template) as a result
of the PDO STOP Project conducted with
DuPont in June to November 2009.
User Notes:
The requirements of this document are mandatory. Non-compliance shall only be authorised by MSE
through STEP-OUT approval.
A controlled copy of the current version of this document is on PDO's EDMS. Before making reference
to this document, it is the user's responsibility to ensure that any hard copy, or electronic copy, is
current. For assistance, contact the Document Custodian.
This document is the property of Petroleum Development Oman, LLC. Neither the whole nor any part of
this document may be disclosed to others or reproduced, stored in a retrieval system, or transmitted in
any form by any means (electronic, mechanical, reprographic recording or otherwise) without prior
written consent of the owner.
Users are encouraged to participate in the ongoing improvement of this document by providing
constructive feedback.
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Contents
1.
Introduction............................................................................................... 5
2.
3.
4.
5.
6.
7.
8.
9.
Create Reports and Produce Charts using the PDO STOP Database
................................................................................................................ 23
10.
Produce Reports and Charts using the Excel Data Capture Sheet
................................................................................................................ 26
11.
Uploading Data from the Excel Data Capture Sheet to the PDO Database
................................................................................................................ 28
12.
13.
14.
14.
15.
Training New Users of the PDO STOP Database and the Excel Data Capture
Sheet
................................................................................................................ 35
12.
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13.
1
2
3
4
6
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Attachments:
................................................................................................................ 39
Definitions
STOP Audit System Observation Screen
Excel Data Capture Sheet
STOP Card
STOP Implementation and Compliance Audit document
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SPECIFICATION: STOP
1. Introduction
1.1
Purpose
SP 1259 is intended to provide a simple but detailed guide for all participants in
STOP according to their roles and responsibilities.
1.2
Scope
This Specification applies to all PDO employees and to all Contractors with contracts
tendered by PDO where the adherence to this specification has been specified as
mandatory.
Throughout this document, shall means that an activity or requirement is
mandatory.
1.3
Distribution/Target Audience
SP 1259 is targeted at all employees in PDO and contractors for whom the adherence
to this specification has been specified as mandatory (refer to ID PR 1171, Revision
4.0 of 01/01/02).
Distribution of this document is controlled by the Document Custodian.
1.4
Definitions
Refer to Attachment 1
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1.5
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Main Concepts
Techniques
STOP follows the Safety Intervention Cycle; Decide Stop Observe Act Report
Decide that safety auditing is an important priority. Allocate time to audit peoples
work practices and behaviour on the job.
Stop near enough to the person so that you can clearly see what they are doing. Be
alert for unsafe acts in the first 10 to 30 seconds.
Observe everything the person is doing in a careful systematic way as you review the
audit categories in your mind; i.e. reactions of people, personal protective equipment,
positions of people, tools and equipment, specifications and house keeping.
ACT by talking with the person to reinforce safe work practices and address at-risk
behaviour.
Report your interventions and actions on a STOP safety intervention card.
The PDO STOP Database is a repository for capturing interventions and corrective
actions according to the STOP checklist and it is a resource for producing statistics
and graphic reports that will assist Leaders to proactively manage behavioural safety
in PDO.
The PDO STOP Data Capture Sheet is a Microsoft Excel based audit scheduling and
data capture sheet that has been designed to be used by PDO contractor companies
and by their subcontractors in cases where such contractors and subcontractors do
not have access to the PDO STOP Data Base.
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1.6
STOP Training
STOP training is integrated into the core HSE Learning Ladders for new PDO and
Contractor staff into the following courses:
o HSE Induction,
o HSE Tools & Skills,
o Dealing with Hazards & Risks and
o Safety Leadership courses, all of which form part of the HSE training ladder.
STOP training is progressive through the courses for all new staff, so that by the
time they finish the core HSE Learning Ladder, they will be fully familiar with the
STOP system applicable to their role.
All staff may refer to HSE training specification document SP 1157 which is available
on the HSE Training web page. Contract Holders are to ensure that their contractors
are familiar with the document, which is accessible electronically from the external
internet.
1.7
1.8
1.8.1
Deliverables of the PDO STOP Database and the Excel Data Capture Sheet
Records and reports as produced by the PDO STOP Database as required in the case
of PDO Employees and Contract Company Employees who have access to the PDO
STOP Database or who use the Excel Data Capture Sheet. The accumulated data
from STOP scheduled visits and observations in a centralized data repository will
provide the means to produce reports and analyse trends in behaviour based safety
key performance indicators (KPIs)
1.8.2. KPIs provide safety management information that may be used for decision making
and for corrective action by line management to eliminate unsafe acts and unsafe
conditions.
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1.9
Figure 1.1: PDO HSE Structure to Support STOP Implementation in PDO and for
Contractors
However, the responsibility and accountability for Behavioural Safety rests solely with
the line organisation.
The following STOP related roles or functions in the HSE Structure are important to
this specification.
BS Corporate Focal Point
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This refers to the position or function of the person in the HSE Governance
Structure who has overall responsibility for the implementation, application
and administration of STOP in PDO.
BS Contractor Focal Point
This refers to the position or function of the person (HSE Advisor or other) in
the Governance Structure who has overall responsibility for the
implementation, application and administration of STOP for a Contractor in
PDO.
BS Area Focal Point
This refers to the position or function of the person in the Governance
Structure who has overall responsibility for the implementation, application
and administration of STOP in an area or location for a Contractor in PDO.
This will be the Area HSE Advisor in the structure.
These roles and functions may be combined where all of the data administration
functions may be performed by the BS Focal Point for an Area.
The line organisation will have the overall responsibility and accountability for their:
o Compliance to the STOP Intervention schedule
o Quality of STOP interventions
o Reports produced from the STOP intervention data
o Results achieved from STOP.
The PDO HSE Department will be responsible to provide implementation and
administrative support to the PDO line organisation with:
o Implementation training for BS Focal Points
o STOP Compliance Audits
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1.9.1
PDO departmental heads and their line managers shall ensure compliance to
the schedule, the quality of scheduled STOP Interventions and correct
capturing of STOP data within their areas of responsibility.
1.9.2
PDO Contract Holders shall ensure that their tendered contractors comply with
the requirements of contractors and subcontractors as set out in this policy
and specification.
1.9.3
The corporate Behavioural Safety Champion (MSE11) shall ensure that the PDO
STOP Database is maintained and updated where maintenance and updating
is required.
1.9.4
The Manager of a contract company that has a contract tendered by PDO shall
ensure that there is compliance to the schedule and the quality of STOP
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2.
2.1
The corporate Behavioural Safety Champion (MSE11) shall ensure that there is
overall compliance to the STOP requirements.
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Contract Details Contract company name, the contract holder name and the
date of last version update to the sheet.
Biographic Detail The year and month that the sheet commences, the
Leader/Observers details, Department/Function, Area/Location and frequency of
scheduled interventions.
These lists will have to be populated with the
information for each contract company.
Data Capture All data from STOP interventions will be captured from the
STOP cards in the appropriate fields in this sheet. This includes the details of the
intervention such as the year, month and week, the observers name, the area
where the intervention took place, the observation type and the categories of the
safe or unsafe acts observed. It includes a checklist for the STOP Sub-categories
and a section for the observer to add comments.
Corrective Action Log Corrective actions that arise from STOP interventions
will be captured to the Corrective Action Log from STOP cards. This includes the
details of corrective actions such as the date and area/location where the action
was raised, a description of the deviation or non-conformance observed, the action
taken or to be taken, the person responsible for the action and the status of the
action (closed, verified and days till due or overdue).
% Compliance This is a table that shows the level of compliance to the STOP
intervention schedule of each Leader in the structure.
The name list is
automatically updated when the Focal Point adds names to the biographical detail.
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capture the data from STOP cards submitted by leaders following their
scheduled audits.
o
Dashboard Charts This sheet automatically produces a count of the top 3 main
and subcategory unsafe acts observed and a standard selection of charts from the
data in the data capture sheet.
Note that each cell heading in each of the sheets where the BS Contractor Focal Point
is required to add data, perform editing or change fields contains a comment box with
instructions to the Focal Point.
Also note that protected cells have a grey
backgoround.
2.2
2.3
o
o
2.4
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2.5
2.6
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2 per month
1 per month
1 per 6 months
3.3
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o
o
3.4
All Leaders will required to conduct a 30 minute Detailed STOP Intervention for
the intervals as per their level as indicated in 3.1 above.
Changes to the level of Leaders will be updated on the Database and they will be
scheduled for Detailed STOP Interventions at the frequency required for their
new level.
3.5
o
o
3.6
New Leaders are to be added as users on the PDO STOP Database when
they are appointed and have been trained in STOP.
Once a contractor Leaders name has been listed in the biographical data of
the Excel STOP Data Capture Sheet, he is deemed to have been scheduled
to conduct the minimum number of Detailed STOP Observations according
to his level in the organisation on an ongoing basis and no further scheduling
will be required.
Biographical changes such as changes to the status and job title of any
Leaders are to be done at the end of every month to ensure that the intervals
required for Detailed STOP Interventions are updated.
The Compliance to Schedule Report is to be produced at the end of every
month.
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The BS Area/ Contractor Focal Point is to assist new users to login to the
Database and to use it according to the requirement for their level.
The BS Area/ Contractor Focal Point is to update the Database once per month
with biographical changes (e.g. transfers and promotions).
The PDO Database Controller (IT) will ensure that the Database has the
functionality to schedule all Leaders for Detailed STOP Interventions
The BS Area/ Contractor Focal Point will produce and distribute the Monthly
Compliance to Schedule Exception Report
The Manager of the Contractor will ensure that all of the Leaders employed by
the Contractor understand and comply with the requirements of the STOP
Schedule and Specification.
For contractors using the Excel sheet the BS Contractor Focal Point will identify
and list the names of the Leaders that are employed by the Contractor in the
biographical data of the STOP Data Capture Sheet. He will update and
maintain this list by making changes as they occur.
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4.2
4.3
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4.4
Where Leaders have shared access to the Excel based STOP Data Capture
Sheet such as on a company network Leaders will capture their Detailed STOP
Observation directly in the capture sheet.
4.5
4.6
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5.2
5.3
5.4
5.5
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has been made and not later than the end of the week and the last day of the
month.
5.6
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6.
6.1
6.2
6.3
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o
o
o
When all entries have been made in the STOP Audit System (Observation
Screen) click the Save Observation tab, and the click the Exit Window tab
Repeat the above specification and use the Record New Observation for
each and every intervention. Separate observations must not be combined in
one (Intervention Screen)
Modify or edit an observation by selecting the Modify Observation tab which
can be found directly below the Record New Observation tab.
Database users may refer to the on-line STOP Audit System User Manual if they are
uncertain of any of the specifications referred to above, or they may request
assistance from the BS Focal Point in their Area. The User Manual selection tab may
be found in the Login window for Contractors. By clicking on this tab the User
Manual index sheet will open where the user will be able to select the required help
option.
6.4
6.5
6.6
In all cases the person capturing data on behalf of another will use the staff MU
number of the Leader who made the intervention.
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There may be three types of users who will capture data in this capture sheet:
o
o
7.2
BS Contractor Focal Points who may capture data from STOP cards into the
Capture Sheet, make changes to unprotected cells of the spreadsheet,
perform data analysis and produce reports or graphs.
Network users who may have access to the Data Capture Sheet through a
shared folder on a network may capture their STOP interventions directly in
the Capture Sheet and will not do data analysis or produce reports and
graphs. All users will be required to be familiar with STOP in order to
understand the categories and subcategories in the STOP cards.
7.3
Procedure for Capturing Data in the Data Capture Sheet (refer to Attachment
3)
o
o
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Open the Excel spreadsheet in the designated folder in your explorer, or in the
shared folder in the case of a network
Select the Data Capture worksheet, then for each STOP intervention:
Select the first blank row below the last entry in the Card Number
column and enter the Year, and Month.
Select the Week of the month when the STOP card was completed
and enter the number 1 in that cell.
Select the Area where the STOP intervention was made, using the
drop-down arrow.
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o
o
7.4
Choose the Subcategory using the drop-down arrow where the STOP
card shows an unsafe intervention under any of the five Main
Categories.
More than one STOP Subcategory may be marked as unsafe in the same row.
Click the REFRESH DATA tab in the DataInput worksheet and then save the
Workbook after all new entries have been captured. Carry out a regular back-up
of the workbook.
7.5
7.6
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8.
8.1
8.2
8.2.1
8.2.2
8.2.3 Collect cards from STOP Card Deposit Boxes and replenish with blank
cards
o Unlock boxes, remove all completed cards and place a supply of blank cards for
users in the unlocked section of the STOP Card Deposit Boxes
o Sort STOP cards by observer before capturing data from the cards in the
Database
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8.2.4
8.3
8.4
8.5
Collect completed STOP cards from the STOP Card Deposit Box at least once
per week at the end of the week
Capture data from STOP cards into the Database at least once per week and not
later than the month end.
Responsibility for capturing data from STOP Cards to the PDO Database
o
o
o
o
It shall be the responsibility of the BS Contractor Focal Point and the BS Area
Focal Point to collect STOP cards from the STOP Card Deposit Boxes and to
capture data from the cards to the Database.
A Leader may capture interventions from STOP cards on their behalf of
subordinate Leaders.
A BS Focal Point may also record interventions on behalf of Leaders.
Where a contractor does not have access to the PDO Database it shall be the
responsibility of the BS Contractor Focal Point to collect STOP cards from the
STOP Card Deposit Boxes and to capture data from the cards to the Excel Data
Capture Sheet.
In cases of data capturing using the PDO Database the person capturing data on
behalf of another will use the staff MU number of the Leader who made the
intervention on the STOP Card.
Where a contractor uses the Excel Data Capture Sheet the BS Contractor Focal Point
capturing data on behalf of another will use the name of the Leader who made the
observation as shown on the STOP Card.
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Description for Producing Reports and Charts in the PDO STOP Database
The PDO STOP Database is able to store vast amounts of STOP data captured over
a long period of time. The options in the Database make it possible to produce a large
selection of report tables and graphs of the data for weekly, monthly, yearly or
custom intervals with sort options by directorate, department/function, area and
location.
9.2
Purpose for Producing Reports and Charts in the PDO STOP Database
Reports and charts are produced to provide PDO Leaders with useful and relevant
leading and current indicators of behavioural safety in the organisation as a whole
and in specific areas and locations. When behavioural safety information from the
Database is communicated and used effectively in toolbox and in safety meetings,
corrective and preventive action can have a lasting impact on reduced unsafe acts
and thereby, reduced injuries.
9.3
Specification for Producing Reports and Charts in the PDO STOP Database
The specifications below focus on examples drawn for an Area and/or Location.
Higher level sort options may be used by following the same specifications and
selecting a particular Directorate, Department or Function.
The screen in the
Database is scalable and the user may select the required level of detail.
9.3.1
9.3.2
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9.3.3
9.3.4
9.3.5
Produce STOP Main Category and Sub Category Charts in the Database
(Example):
o Select the Charts tab and select either Charts All or Observation Type
Charts
o In the Grouping Options, select the date range (week back, month back, year
back, based on dates)
o Find the required graph data in the Category List tab and select either ALL or
one of the main STOP categories in the Category List drop-down options
o Select ALL, or the required selection in Directorate, Department, Function, Area
and Location tabs using the drop-down selection of these tabs
o Where high level sort data is required select a specific Directorate, or
Department or Function and select ALL in the rest of the selection options.
o Select to Bar Chart or Pie Chart from the View tab.
o Click the View Chart tab. This will set a graph for the split between Safe and
Unsafe acts in a bar or a pie chart for an area and/or a location.
9.4
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9.5
Frequency for Producing Reports and Charts in the PDO STOP Database
Reports and graphs should be accessed by Leaders, or distributed to them by email
at the required intervals that will enable them to review their STOP indicators for a
period that corresponds with the frequency of their toolbox and/or safety meetings.
The indicators should be reviewed at meetings where the intervals should be at
least:
o Quarterly for Corporate level
o Monthly at Contractor Level
o More frequently at site level.
9.6
Responsibility for Producing Reports and Charts in the PDO STOP Database
o
o
o
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All Database users who have an MU Number are able to produce their own
reports and graphs in the Database.
The BS Area/ Contractor Focal Point for PDO and for Contractors will produce
and distribute the reports and graphs for safety meetings at the required
intervals.
The BS Area/ Contractor Focal Point will carry out the analysis of the
information in the Database and prepare recommendations for the Leaders
for their areas of responsibility.
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10.3 Procedure for Producing Reports with the Data Capture Sheet
The following procedure is followed to prepare and update a selection of tables and
charts in the Data Capture Sheet.
o
o
Table showing Actual and Cumulative Weekly and Monthly % Compliance to the
STOP Schedule:
Select the Schedule & Compliance sheet.
o The sheet will be automatically updated when the BS Contractor Focal Point
makes changes to the biographical data for Leaders.
o The table will automatically be updated if any STOP cards were received for
the manager or supervisor for the month when the Focal Point captures the
interventions from STOP cards.
This will automatically indicate the
percentage compliance of each Leader to the schedule of audits cumulatively
and for each week and month for of the year.
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o
o
The reds and greens table will show a zero in a red background for each
week where a leader did not conduct any scheduled interventions and a
one in a green background for each week where a Leader conducted a
scheduled intervention.
The reds and greens table will be automatically updated when the BS Focal
Point activates the REFRESH DATA cell in the Data Input sheet.
The Schedule & Compliance table may be distributed as a report.
The Dashboard
o
o
o
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11.
Uploading Data from the STOP Excel Data Capture Sheet for
Contractors to the PDO STOP Database
11.1 Description of uploading data from the Excel Capture Sheet to the PDO
Database
Contractors who do not have access to the PDO Database are required to make use of
the Excel Data Capture Sheet. The STOP Intervention Data that is to be captured
from STOP cards to the Excel sheet may be uploaded manually to the PDO Database
in order that the data from contractors may eventually be included in the PDO
Database. The Contract Holder will determine the requirement for uploading data to
the PDO Database for each contractor depending upon the facilities available to do so.
In the event of the Contract Holder requiring a contractor to manually upload STOP
data from Excel sheets into the PDO Database the Contract Site Manager will be
required to ensure that:
o
o
A Staff member with MU number is granted access to PDO Database for all the
Leaders of the contractor
A resource is identified for the data administration task of manually uploading
the observation data from the Excel sheet to the PDO Database
11.2 Purpose for uploading data from the Excel Capture Sheet to the PDO
Database
It is expected that STOP Intervention data must be representative of all PDO
operations and therefore it is necessary to include this data in the centralized PDO
Database which will be the repository for all STOP data and from which a common
set of reports, charts and graphs may be produced.
11.3 Specification for uploading data from the Excel Capture Sheet to the PDO
Database
o
o
o
The BS Contractor Focal Point will close off the Excel Data Capture Sheet at the
end of each month once all STOP data has been captured for the month
The REFRESH function will be activated and a back-up copy will be forwarded to
the Contract Holder, Contract Site Manager and to the BS Area Focal Point
The data summary sheet may then be used to manually capture each observation
entry for the month into the PDO Database against the name of the observer.
11.4 Frequency for uploading data from the Excel Capture Sheet to the PDO
Database
o
11.5 Responsibility for uploading data from the Excel Capture Sheet to the PDO
Database
o
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The Contract Site Manager will appoint a person who will be responsible for
manually uploading data from the Excel sheets to the PDO Database.
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12.
12.3 Specification for implementing and using STOP in the PDO Main Offices
o
o
o
o
o
o
o
12.4 Responsibility for implementing and using STOP in the PDO Main Offices
It will be the responsibility of the HSE Team Leader to ensure that:
o Leaders in his/her directorate are identified and scheduled to carry out
STOP visits for their Offices once a month.
o HSE team leaders should accompany a leader while conducting his/ her STOP
visit.
o Ensure that all corrective actions are captured on STOP card and then
entered into the database.
o
BS Corporate Focal Points give support to HSE team leaders in the follow up
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13.
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Follow-up on actions that are still open by addressing the shortcoming or the
exception that was believed to have been the root cause or that contributed to the
unsafe act or unsafe condition when the intervention was made
Address the shortcoming or exception by taking the required action
Open the STOP Observation (Modify) screen in the Database
Use the View-Edit function and change the Status cell from Open to Closed
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13.5 Responsibility for Following-up and Closing-out Actions in the PDO Database
It will be the responsibility of each observer to:
o Take the required action
o Follow-up to ensure that the action has been effective in addressing the
issues in the intervention
o Close the action in the Database
It will be the responsibility of the Line Manager to ensure that observers in their
areas of responsibility:
o Take action to address issues identified in their interventions
o Close-out outstanding actions in their intervention reports
It will be the responsibility of the BS Corporate Focal Point to ensure that:
o There is a periodic audit to determine the level of compliance by observers to
closing actions
o Observers and their line managers receive a report of compliance to closingout actions.
13.6
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14.
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15.
15.1 Description for Maintaining and Updating the Data Capture Sheet
This section deals with the maintenance of, or changes to the structure, layout or
functionality of the Data Capture Sheet.
15.2 Purpose of the Procedure for Maintaining and Updating the Data Capture
Sheet
To define the authority levels for doing maintenance work and for changing the Data
Capture Sheet.
15.3 Procedure for Maintaining and Updating the Data Capture Sheet
o
o
o
o
Proposals or requests for changes to the Data Capture Sheet must be submitted to
the BS Corporate Focal Point.
The proposed changes will be investigated in detail by the BS Corporate Focal
Point (MSE11)
The final proposal will be drafted in consultation with the PDO Database Controller
(IT) where detailed specifications and cost proposals will be given
The final proposal will be submitted by the BS Corporate Focal Point to the PDO
Executive for approval
15.4 Responsibility for Maintaining and Updating the Data Capture Sheet
It will be the responsibility of the BS Contractor Focal Point to:
o Make requests for maintenance or changes to the Data Capture Sheet
It will be the responsibility of the BS Corporate Focal Point (MSE11) to:
o Receive requests for maintenance or changes to the Data Capture Sheet
o Investigate these requests
o Prepare the detailed specifications assisted by the PDO Database Controller
o Submit requests for approval
It will be the responsibility of the PDO Database Controller to:
o Perform routine maintenance on the Data Capture Sheet
o Evaluate requests for changes and make recommendations
o Make cost estimates for budgeting and approvals.
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16.
16.1 Description and Purpose for Training New Users of the Database
New Leaders of PDO and Contractors must be able to:
o
o
o
Gain first-time access to the Database when issued with and using the MU
Number
Open the Users Manual by clicking the Icon in the first screen
Work through the instructions and examples in the Users Manual
Obtain further assistance from the BS Focal Point for the area if required.
17.
Create a Data Capture Sheet for the Contract from a blank template
Enter the STOP Intervention Data from STOP Cards into the capture sheet
Prepare reports and graphs
Update or make changes to the biographical data for a Contractor in the Data
Capture Sheet.
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o
o
o
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18.
Ensuring Compliance
Compliance Audits
to
the
STOP
Specification
with
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19.
Attachments
Attachment 1: Definitions
Ad Hoc STOP Intervention
An Ad Hoc STOP Intervention that may be made at any time when any
Leader observes an unsafe act or a condition that may cause injury in any area
or location.
BS Corporate Focal Point
This refers to the position or function of the person in the HSE Governance
Structure who has overall responsibility for the implementation, application
and administration of STOP in PDO.
BS Contractor Focal Point
This refers to the position or function of the person (HSE Advisor or other) in
the Governance Structure who has overall responsibility for the
implementation, application and administration of STOP for aContractor in
PDO.
BS Area Focal Point
This refers to the position or function of the person in the Governance
Structure who has overall responsibility for the implementation, application
and administration of STOP in an area or location for aContractor in PDO.
This will be the Area HSE Advisor in the structure.
CFDH
This refers to the position or function of the person in the HSE Governance
Structure who has overall responsibility for STOP in PDO.
Contractor
Any person who is not an employee of PDO or a company that has been
intervened by PDO to perform certain activities as determined in a contract.
Database Administrator
This is the person appointed to update, maintain or administer the PDO STOP
Database.
Detailed STOP Intervention
Refers to a scheduled STOP Audit where Interventions are detailed for each
category e.g. for a PPE 4 items are observed 1) Proper fit 2) Certified by
recognised testing Agencies 3) proper maintenance 4) Proper use. Detailed
Intervention is preferred to the term Audit (to avoid confusion with second and
third party audits of the STOP specifications and practices).
Executive
A strategic level leader who leads by example, is usually a member of the
organisations most senior management team, is responsible for strategic
planning, and accountable for implementing strategy by obtaining and
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controlling resources and achieving safe, productive work, both at site and
remotely.
Contractor
For the purposes of this Specification, this is a Contractor of PDO that may or
may not have employees who are registered with an MU Number on the PDO
STOP Database.
Leader
Refers to both managers and supervisors and the title Leader may be used in
this specification instead of the titles of Manager or Supervisor.
Manager / Senior Manager
A leader who leads by example, carries out the planning and direction of work
through interfacing with, and supporting Leaders and/or managers and their
teams to achieve safe, productive work, both at site and remotely.
PDO Database Controller (IT)
This is a person who is employed by PDO to develop and maintain the PDO
STOP Database.
PDO STOP Database
This is referred to as STOP Audit System in PDO. A database developed
within PDO to capture all STOP intervention data and to produce reports and
graphs.
PDO STOP Data Capture Sheet
An Excel based data capture and report writing application for the use of
Contractors who do not have access to the PDO Database.
STOP Audit System Observation Screen
This is the data capture screen in the PDO STOP Database that is used by
observers to capture interventions and corrective actions taken directly in the
Database instead of using a STOP card. (Refer to Attachment 3).
STOP Card
This is the card that is used in PDO by observers to capture interventions and
corrective actions instead of capturing this information directly in the
Database. The intervention data is transferred from the STOP card to the
Database at a later stage. (Refer to Attachment 4).
STOP Compliance Audit
A STOP Compliance Audit shall refer to a formal and structured audit to
assess the compliance to STOP best practice and to the STOP specification
as it has been developed and customised for PDO.
STOP Deposit Box
This is a deposit box for completed STOP Cards to be submitted. It may also
be used as a point for the collection of blank STOP Cards.
Supervisor (First Line Supervisor)
Any person who will at any time will oversee the work or work related activity
of others e.g. a Permit Holder. A first line Supervisor is a leader who leads by
example, supervises, coaches, directs and is responsible for ensuring that work
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being carried out by his/her team is safe, productive, allocating individual tasks
as necessary and solving problems as they occur.
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Attachment 3:
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Attachment 6:
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Comment
Yes
No
Comment
Yes
No
Comment
Yes
No
Comment
Yes
No
Comment
No
Yes
Comment
No
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6.2
6.3
6.4
CA's are captured from STOP cards to the Data Capture Sheet
CA's are reviewed by Leaders in safety meetings
The CA Log is maintained and is up to date
No.
Requirement
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No