Form 1Al - S14

ANNEX 1.
1.

MENTOR GUIDELINES

The objective of the Architecture Internship Program is to ensure that every student has meaningful
exposure to the construction industry and to provide every student with a challenging work experience that
enhances the classroom experience and exposes the student to the real world of architectural practice and
construction industry means and methods as well as expand understanding of the complexities, discipline
and challenges in the practice of architecture.
When the Mentor-Architect employs the student in an architecture internship, the Mentor will expose the
student to different task where the student has defined responsibility for a work product. An intern should
receive practical experience and training under the direct supervision of a Mentor/Licensed Architect in at
least half of the areas of experience enumerated under each areas of practice.
a.

Architecture Internship 1 (Architecture/Allied Services Office Work)

Assistance in Office and Project Management
Meeting with clients
Discussion with clients of the brief and the preliminary drawings
Formulation of client requirements
Pre-contract project management
Determination of contract conditions
Drafting of correspondence
Coordination of the work of consultants office and project accounting systems
Design and Design Documentation
Site investigation and evaluation
Meetings of relevant authorities
Assessment of the implications of relevant regulations
Preparation of schematic and design development drawings
Checking design proposals against building code requirements
Preparation of budgets, estimates, cost plans and feasibility studies
Preparation of Construction Documents
Preparation of working drawings and specifications
Monitoring the documentation process against time and cost plans
Checking of documents for compliance with building code requirements
Coordination of subcontractors construction
Coordination of contract drawings and specifications

2.

The college/department considers the student architecture internship requirement to be a critical element of
every students architecture degree and expects its student to be productive employees during their training.
Positive training experiences often result in the students permanent employment by the sponsoring
company following graduation. An AI Faculty Coordinator, whose name and contact information are
shown below, manages the program. For any questions, this individual may be reached through :
AI Faculty Coordinator:
Family Name
Contact No./s :
Contact information:

First Name

Middle Name/Initial

Polytechnic University of the Philippines

College of Architecture and Fine Arts-Department of Architecture
Tel No. 713-9304 (Deans Office)

This intern should gain his/her work experience under direct supervision of an Architect as his/her Mentor.
The Mentor shall be a registered and licensed Architect in the jurisdiction in which the employment is

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undertaken, either will be the employer or the architect to whom student intern reports, during each
recorded period of work experience.
3.

Before a Mentor-Architect employs a student intern, the Mentor must issue a Certification of Acceptance
(Architecture Internship). The certificate will be sent to the AI Faculty Coordinator for approval and will
return an executed copy to the company. If the AI Faculty Coordinator has not approved the individual
employment agreement by the third day of classes for the summer session enrolled, the student will be
dropped from the class and the student will not receive credit from the Architecture Internship.

4.

The terms and conditions of the students internship are between the employer and the student Intern. The
Department believes that the requirement for the student to find and negotiate his/her own
training/employment is an important part of the learning process. The HTE/Mentor-Architect may provide
necessary incentives to the student trainee/intern as contained in the Memorandum of Agreement

5.

The Department is committed to minimize demand on the time and resource of construction industry
employers; however, the architecture internship is a curriculum requirement and it is the departments
responsibility to verify that the student has successfully completed the requirement. Therefore, the
department will require the student to obtain the signature of the employers AI Mentor/Architect on the
Certification of Acceptance (architecture internship) and Log Book of Diversified Work Experience, on
daily/weekly progress reports, and on the students AI Certificate of Completion and Completion
Letter/Report. A Mentor is encouraged to make comments on the department Architecture Internship
Program and the students performance; the AI Completion Letter/Report is the opportunity for such
comments.

6.

Occasionally the department may arrange for an on-site visit with the student during his/her internship
period. Any such visit will be coordinated in advance with his/her Mentor.

Conforme:

Mentor-Architect
Signature over printed name

Date:

, 2015

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Form 2 Al - S14

Polytechnic University of the Philippines

College of Architecture and Fine Arts
Department of Architecture
Sta. Mesa, Manila
Attention: Architecture Internship Faculty Coordinator
Subject: Certificate of Acceptance (Architecture internship 1)
This is to certify that Asas,
Family Name

James Earl
First Name
Name of Student

P.
M.I.

has

has been accepted to undertake his/her internship in my/our office:

Name of Office
with address at
Business Permit No.

Issued on

and Telephone No.

Fax:

at
E-mail:

as a requirement for his/her subject Architecture Internship 1

This also signifies my/our agreement with the attached Employers Guidelines.

Issued this

day of

2015 in

Architect/ Mentor
(Signature over Printed Name)
PRC No.
Valid PTR No.
Place Issued

Expiry Date
Date Issued

Noted by:

Architecture Internship Faculty Coordinator

(Signature over Printed Name)

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Form 3 Al - S14
Republic of the Philippines

College of Architecture and Fine Arts

Department of Architecture
Polytechnic University of the Philippines
NDC Compound, Sta.Mesa, Manila

ARCHITECTURE INTERNSHIP 1 REPORT

DAILY LOG OF TRAINING EXPERIENCE
Day No. 1
Date:
Name of Student:

Asas,
Family Name

James Earl
First Name

Office/Company Name: Palafox Associates

Office Address: 11th floor, 6782, SSS Bldg., Ayala Ave., Makati City
Nature of Business :
Assigned Work Task:
Office
Field

Time In:
Time Out:

, 2015

P.
M.I.

Other, pls. specify

Total No. of Hour/s Spent:

Job Assignment Detailed Description and Required Output:

Personal Observation at the Office/Firm:(On-going Work Items/Activities)

New knowledge and Experiences You Have Gained:

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Reports/drawings Assigned to Prepare and Submitted/, if any:

Picture/s taken, if any

Certified True and Correct By:

(Signature over printed name)

Mentor
Date:
2015

Asas, James Earl P.

(Signature over printed name)
Students Name
Date Submitted:
2015

Recommendation/Comment/Suggestion for the Trainees further growth: (to be accomplished by

Mentor)

Checked and Approved By:

(Signature over printed name)

AI Faculty Coordinator

Conforme:
Asas, James Earl P.
(Signature over printed name)
Student Intern
Page 5 of 11

Form 4 Al - S14
Republic of the Philippines

College of Architecture and Fine Arts

Department of Architecture
Polytechnic University of the Philippines
NDC Compound, Sta.Mesa, Manila

ARCHITECTURE INTERNSHIP 1 REPORT

WEEKLY LOG OF TRAINING EXPERIENCE
Name of Student:

Asas,
Family Name

James Earl
First Name

P.
M.I.

Company Name: Palafox Associates

Business Office Address: 11th floor, 6782, SSS bldg., Ayala Ave., Makati City
Nature of Business :
Reporting Period from:

, 2015 to
Day

, 2015 Day Month

Month

Note: Indicate the training hour/s earned in each training area during the above period. One internship day equals a
maximum of eight (8) working/training hours of acceptable experience. Please limit decimal notations in two places.

Item
No.

Field of Practice

Corresponding Number of Hours of

Described Internship

Total No. of
Hours

Total No. of Hours

Note: Student shall accomplish this attachment under the supervision of AI Faculty Coordinator.

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Item
No.

Field of Practice

Corresponding Number of Hours of

Described Internship

Total No. of
Hours

Total No. of Hours

Recommendation/Comment/Suggestion for the Trainees further growth: (to be accomplished by

Mentor-Architect)

Checked and Approved By:

(Signature over printed name)

AI Faculty Coordinator
Page 7 of 11

Form 5 Al - S14
Republic of the Philippines

College of Architecture and Fine Arts

Department of architecture
Polytechnic University of the Philippines
NDC Compound, Sta.Mesa, Manila

ARCHITECTURE INTERNSHIP 1 REPORT

Prelim
Final
STUDENT PERFORMANCE EVALUATION
Name of Student: Asas, James Earl P.
Age:
19
Course: Bachelor of Science in Architecture
Year and Section 3-2
Home Address: #3678 Petchayan St., Area D, Camarin, Caloocan City
Job Description
Division/Department Assigned
Field of Training Given
No. of Hours Spent
Inclusive date from
to
Code
No.
01
02
03
04
05
06

Criteria Evaluation

Maximum Rating

Attendance/Punctuality (Regularity and

promptness in attendance and proper
observation of allotted break periods)
Competence/Dependability (Ability to
work with minimum supervision)
Accuracy/Effectively in Delivery of
Work (Quality of Work Accomplished)
Interest/Cooperation (Works well with
everyone, effective team worker)
Personality/Interpersonal
relations
(personal grooming and social pleasant
disposition)
Work Ethics (Conduct to accomplish
work within allotted time limits)

15%

TOTAL

100%

Sex M

Rating

15%
20%
15%
15%
20%

Recommendation/Comment/Suggestion for the Trainees further growth: (to be accomplished by

Mentor)

(Signature over printed name)

MENTOR
Position/Designation :
Date:
,2015
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Form 6 Al - S14

RELEASE. QUIT CLAIM WAIVER

KNOW ALL MEN BY THESE PRESENTS:
This Instrument executed and entered into this
and between:

day of

, 2015 in the City of Manila, by

THE DEPARTMENT OF ARCHITECTURE, College

of Architecture and Fine Arts, Polytechnic University
of the Philippines, Sta. Mesa, Manila duly represented
herein by
Dr./Ar. Jocelyn A. Rivera-Lutap
Chairperson of the Department of Architecture,
Hereinafter called the DEPARTMENT

-andAsas, James Earl P.

19 years old, bonafide student of the Department of
Architecture, CAFA, PUP with Student No. 201201791-MN-0, residing at
Caloocan City ,
herein after called a STUDENT.

WITNESSETH: That
The STUDENT is an incoming 4th Year Student wherein included in the curriculum in the Architecture
Internship (AI) requirement for all student;
The DEPARTMENT has coordinated with and accredited the Company/Firm known as

with business address at

where the student will undergo and perform his/her Architecture Internship (AI) with a fixed period from
until

The Architecture Internship (AI) will necessarily be held outside the school premises for whish the
STUDENT will be responsible for all his/her actions including but not limited to all un-foreseen events, risks,
danger, hazards and exposure to such other instances that may cause physical harm/injury, damage to property,
expenses and even loss of life;
The STUDENT and his/her Parent/Guardian are aware of the unknown risks and unforeseen events that
may befall upon the STUDENT and have full knowledge and understanding of the consequences thereof;
The STUDENT, under the foregoing premises, hereby freely, willingly and voluntarily assumes all risks
and responsibility and waivers, releases and forever holds free the DEPARTMENT, its administrators and faculty
from all kinds of claims arising out of this Architecture Internship (AI).

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day of

In WITNESS WHEREOF, the PARTIES have affixed their signature this

, 2015 in the city of Manila.

THE DEPARTMENT OF ARCHITECTURE

Represented by:
Student Trainee/Intern

Chairperson

Asas, James Earl P.

(Signature over printed name)

Dr./Ar. Jocelyn A. Rivera-Lutap

(Signature over printed name)

Student No. 2012-01791-MN-0

CTC No.
At
On

Assisted by Parent/Guardian:

(Signature over printed name)

CTC No.
At
On

Signed in the Presence of:

Witness

Witness
ACKNOWLEDGEMENT

REPUBLIC OF THE PHILIPPINES)

CITY OF MANILA
) S.S.
BEFORE ME, personally appeared the PARTIES with their Community Taxes
Certificates indicated below their respective names; known to me to be the same parties
who executed this Release, Quitclaim and Waiver consisting of two (2) pages including
this page whereon this acknowledgement is written; signed by the parties and their
instrumental witnesses and they acknowledge to me that the same is their free and
voluntarily act and deed.
WITNESS MY HAND AND MY NOTARIAL SEAL on this
, 2014 in the City of
.
DOC.
PAGE
BOOK No.
Serial of 2015

day of

No.
No.

Page 10 of 11

Republic of the Philippines

COLLEGE OF ARCHITECTURE & FINE ARTS

Department of Architecture
Polytechnic University of the Philippines
NDC Comp. Sta. Mesa, Manila

Form 7 Al - S14

WAIVER
I,
a
Student of the College of Architecture and Fine Arts, Polytechnic University of the Philippines,
Sta. Mesa Manila, hereby pledge that I am not qualified to enrol in the Architecture Internship 1
Program
because
of
my
deficiency
in
the
following
subjects
. I agree to enrol the AI Program this
on the condition that I will enrol and pass my deficiency subject this summer
term.
Furthermore, should I fail on the above condition; the result of my AI Program will be
null and void.
Pledge this
2015, City of Manila.

of

Signature over Printed Name of Waivee

Signature over Printed Name of

Parent/Guardian

Noted by:

DR./ARCHT. JOCELYN A. RIVERA-LUTAP, uap

Chairperson, Dept. of Architecture and Interior Design

ARCHT. TED VILLAMOR G. INOCENCIO, fuap

Dean, College of Architecture and Fine Arts
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