Training on the

General Instructions
For
theand Local Elections
May 10, 2010
National

BEIs on Testing and Sealing and

On Election Day in connection with
the May 13, 2013 National and
Local Elections
COMELEC RESO No.
9640

March 31 April 1,
2013
COMMISSION ON ELECTIONS
PROVINCE OF ILOCOS

BEI (Board of Election Inspectors)

Constitution
BEI COMPOSITION-CHAIRMAN AND TWO MEMBERS
and Appointment
ALL PUBLIC SCHOOL TEACHERS TAKEN FROM A LIST
SUBMITTED BY THE HIGHEST DEPARTMENT OF
EDUCATION
OFFICIAL
WITHIN
CITY/MUNICIPALITY/SCHOOL DISTRICT, PREFERENCE
TO TEACHERS:
i. TO THOSE WITH PERMANENT APPOINTMENT
ii.
WHO
SERVED
IN
THE
IMMEDIATELY
WhenPRECEEDING
NOT POSSIBLE:
private
school
teachers,
civil service employees,
NATIONAL
AND
LOCAL ELECTIONS
or registered voters of known probity and
CHAIRMAN
competence (must
may be be
appointed
a public school
teacher)
ONE (1) MEMBER OF THE BEI SHALL BE
AN
INFORMATION
TECHNOLOGY
CAPABLE PERSON AS CERTIFIED
BY
THE DEPARTMENT OF SCIENCE AND
2
TECHNOLOGY (DOST).

QUALIFICATIONS
1. GOOD MORAL CHARACTER AND
IRREPROACHABLE REPUTATION.
2. REGISTERED VOTER OF THE CITY
OR MUNICIPALITY.
3. NEVER BEEN CONVICTED OF ANY
ELECTION OFFENSE OR ANY OTHER
CRIME PUNISHABLE BY MORE THAN
SIX (6) MONTHS OF IMPRISONMENT.
4. HAS NO PENDING CASE AGAINST
HIM FILED IN COMELEC/COURT FOR
ANY ELECTION OFFENSE; AND
5. ABLE TO SPEAK, READ AND
WRITE
3

DISQUALIFICATION
RELATIONSHIP
WITHIN FOURTH CIVIL
DEGREE OF CONSANGUINITY OR AFFINITY
BEI MEMBERS TO CANDIDATES
BEI MEMBERS AMONG THEMSELVES
SPOUSES
OF BEI MEMBERS TO
CANDIDATES
BEI

DISQUALIFICATION
Get the nearest common
ancestor
2nd Degree
Grand Parent(s)

3rd Degree
1st Degree
Parent(s)
Uncle(s)
Aunt(s)
1st Degree

2 Degree

1st Degree

nd

Brother/Sister

First Cousin

4th Degree
2 Degree
nd

BEI member
5

NOTICE OF DISQUALIFICATION
DISQUALIFIED BEI MEMBER SHALL
IMMEDIATELY
NOTIFY
ELECTION
OFFICER IN WRITING STATING THE
REASON FOR DISQUALIFICATION.
ELECTION OFFICER
IMMEDIATELY
APPOINTS SUBSTITUTE BASED ON
RESERVE
LIST
OF
TEACHERS
FAILURE TO NOTIFY
DISQUALIFICATION
RECOMMENDED
BY DEPED.

IS AN ELECTION
OFFENSE ! ! !

TEMPORARY VACANCIES IN THE BEI

If at the time of the meeting of the board,
any member is ABSENT or a VACANCY
exists members present shall call upon the
SUBSTITUTE from the roll of substitutes
listed by the DepEd to perform the duties
of absent member.
If none is available, the members present
shall
appoint
any
NON-PARTISAN
REGISTERED VOTER of the precinct not
otherwise disqualified, to temporarily fill
up said vacancy until the absent member
appears or the vacancy is filled.
In case there are only two
present, they shall act jointly.

members
7

ARREST OF ABSENT
MEMBERS
Member/s of BEI presentORDER
mayARREST
of absent member when the member
absented himself with the intention of
obstructing
performance of duties of BEI.

APPOINTMENT AND OATH OF THE

BEI MEMBERS
BEI members shall:
1. ACCOMPLISH THE OATH OF OFFICE (A30) in three
(3) copies
2. AFFIX THEIR SIGNATURES and IMPRINTS of their
right thumbs on the OATH of Office before the
Election
Officer
their assumption
office
3. COPIES
OF prior
THE toAPPOINTMENT
ANDof OATH
as
BEI members.
(A30/A31)
shall be distributed as follows:
i.
FIRST COPY retained by EO for his file.
ii. SECOND COPY retained by EO to be
attached to the payroll for payment of
honorarium of BEI.
iii. THIRD COPY issued to the chairman and
members of BEI.
9

MINUTES OF VOTING AND COUNTING OF

VOTES
Board shall enter/record in the MINUTES
OF VOTING AND COUNTING OF VOTES
(A11):
ACT or REQUIRED DATA as they occur or
become
available
during
VOTING,
COUNTING,
CONSOLIDATING,
and
TRANSMISSION of votes.
Copies of Minutes in sealed envelopes
distributed as follows
FIRST COPY to the Election Officer, who
shall transmit it to the ERSD in Manila
SECOND COPY to be deposited inside the
ballot box for valid ballots.
10

SUPPORT STAFF
1. appointed/designated by the election officer,
APPOINTED by
BEI in case of absence on
election day
2. registered voters in the precinct/clustered
precinct where they are assigned
3. cannot participate in the deliberations of
the BEI, nor vote in any issue or question
before the BEI
1 2 PRECINCT
0
4. number depends
the clustered precincts
IN A on
CLUSTER
as follows:
3 PRECINCT IN
A CLUSTER

4 PRECINCT IN
A CLUSTER
5 & MORE PRECINCT
IN A CLUSTER
11

POWERS AND FUNCTIONS OF THE

1. Conduct the VOTING
BEI in the polling place.

V
E
E
T
A
M
E
P
O

2. Administer the ELECTRONIC COUNTING of votes.

3. Print the ELECTION RETURNS

4. TRANSMIT VOTES electronically through the PCOS, the

election results to the:
City/Municipal Board of Canvassers;
Dominant majority party, dominant minority
party, accredited citizens arm; and
Central Server
5. ACT AS DEPUTIES of the Commission in the conduct
of the elections;
6. MAINTAIN ORDER within the polling place and its
premises;
7. ENFORCE OBEDIENCE to its lawful order and
PROHIBIT the use of camera and cellular phone
with camera by the voters.
8. Perform such OTHER FUNCTIONS prescribed by the
law or by the rules and regulations promulgated
by
12
the Commission.

PROCEEDINGS OF THE BEI

I.

II.

BOARD MEETINGS shall be PUBLIC

and in POLLING PLACE designated
by the Commission.
BOARD acts through the chairman
and shall decide by MAJORITY VOTE
without delay.

13

VOTING PRIVILEGE OF THE MEMBERS OF

BEI

Avail of Local Absentee Voting privilege

when not registered in the precinct where
they are assigned. The voter can only vote
for National and Local Elections up to PartyList Representatives
Vote in their precinct provided their absence
shall not be more than 20 minutes.

ONLY ONE BEI MEMBER AT A TIME!

14

PROHIBITION AGAINST POLITICAL

ACTIVITY
BEI MEMBERS SHALL NOT:
1. ENGAGE IN ANY PARTISAN POLITICAL
ACTIVITY;
2. TAKE PART IN THE ELECTION, EXCEPT TO
DISCHARGE THEIR DUTIES AND TO VOTE

15

HONORARIA AND SERVICE CREDITS OF THE

BEI AND DEPED PERSONNEL

BEI CHAIRMAN AND MEMBERS

HONORARIA OF THREE THOUSAND

PESOS
(P 3,000.00) PER MEMBER.

FIVE HUNDRED PESOS (P 500.00)

PER MEMBER FOR THE TESTING
AND SEALING OF MACHINES.

FIVE HUNDRED PESOS (P 500.00)

PER
MEMBER
AS
ONE-TIME
TRANSPORTATION ALLOWANCE.

SERVICE CREDITS FOR 3 DAYS OF

SERVICE (MAY 12, 13, 14, 2013)

16

HONORARIA AND SERVICE CREDITS OF THE

BEI AND DEPED PERSONNEL
PUBLIC
SCHOOLS
TEACHERS,
PRINCIPALS OR SUPERVISORS AS
SUPERVISORS FOR TEN CLUSTERED
PRECINCTS
OR
FRACTION
THEREOF.
HONORARIA
OF
THREE
THOUSAND PESOS (P 3,000.00)
PER PERSON.
SERVICE CREDITS FOR 3 DAYS
OF SERVICE (MAY 12, 13, 14,
2013)
SUPPORT STAFF
HONORARIA
OF
ONE
THOUSAND
FIVE
HUNDRED
PESOS
(P1,500.00)
PER

HONORARIA AND SERVICE CREDITS OF THE

BEI AND DEPED PERSONNEL

Other Benefits:

The
Comelec
shall
allocate the amount of
THIRTY MILLION PESOS (P
30,000,000.00)
for
election-related death or
injuries
that
may
be
sustained
by
DepEd
employees
in
the
performance of election
duties. Provided that in
case of death while in the
performance of election
duties, the heirs of the
deceased

DepED SUPERVISOR
THERE SHALL BE AT LEAST ONE (1)
DEPED SUPERVISOR OFFICIAL WITH ONE
(1) SUPPORT STAFF FOR EVERY VOTING
CENTER
IN CASE OF POLLING CENTERS WITH
MORE THAN TEN (10) CLUSTERED
PRECINCTS , AN ADDITIONAL DEPED
SUPERVISOR/OFFICIAL
WITHNO.
ONE
NO. OF DepEd
OF(1)
NO.
OF
SUPPORT STAFF
SHALL BE SUPPORT
CLUSTERED
SUPERVISOR
PRECINCTS
OFFICIAL
STAFF
CONSTITUDED,
AS FOLLOWS:
1 TO 10
11 TO 20

21 TO 30

and so forth
using the same
ratio

OFFICIAL WATCHERS OF CANDIDATES,

POLITICAL PARTIES AND OTHER GROUPS
WHO ARE ENTITLED TO TWO (2) WATCHERS IN EVERY
POLLING PLACE?
1. EACH CANDIDATE

2. REGISTERED POLITICAL PARTY OR COALITION OF

POLITICAL PARTIES DULY REGISTERED WITH THE
COMMISSION AND FIELDING CANDIDATES IN THE
ELECTION.
3. DULY ACCREDITED CITIZENS ARM.
THE TWO WATCHERS SHALL SERVE
ALTERNATELY, IN EVERY POLLING PLACE.

OFFICIAL WATCHERS OF CANDIDATES,

POLITICAL PARTIES AND OTHER
GROUPS

CANDIDATES
FOR
SENATOR,
CANDIDATES
FOR
MEMBER,
SANGGUNIANG
PANLALAWIGAN
OR
PANLUNGSOD OR BAYAN, or ARMM
REGIONAL
LEGISLATIVE
ASSEMBLY
BELONGING TO THE SAME PARTY OR
If,COALITION,
BECAUSE SHALL
OF LIMITED
SPACE, BE
all
COLLECTIVELY
watchers
in
ENTITLEDcannot
TO ONEbe
(1)accommodated
WATCHER
the polling place, preference shall be
given to the watchers of:
the dominant majority party
dominant minority party
citizens arm.

OFFICIAL WATCHERS OF CANDIDATES,

POLITICAL PARTIES AND OTHER
GROUPS
Other civil,
professional,
business, service,
youth and any
other similar
organizations shall
be entitled to
COLLECTIVELY
appoint ONE
WATCHER in every
polling place,
upon prior
authority of the

QUALIFICATIONS OF WATCHERS
1. REGISTERED VOTER of the
city or municipality
comprising the precinct
where he is assigned.
2. Of GOOD REPUTATION.
3. Has not been CONVICTED
BY FINAL JUDGMENT of any
election offense or any
crime.
4.Knows how to READ and
WRITE Filipino, English or a
local dialect.
5.Not related within the
FOURTH CIVIL DEGREE OF
CONSANGUINITY OR

APPOINTMENT OF WATCHERS
NOT LATER THAN APRIL 28, 2013,
independent
candidates,
registered
parties,
organizations
or
coalitions
authorized by the Commission
shall SUBMIT to the Election
Officers concerned:

names and signatures of their

representatives authorized to
appoint watchers in the city
or municipality.

DUTIES OF WATCHERS
1.

Deliver their appointments to BEI

chairman upon
entering the polling
place.
The chairman shall RECORD the names
in the minutes with a notation under
their signatures that the watchers are
not disqualified.

2. Not speak to any member of the BEI or

to any voter, or among themselves, in
such a manner that would distract the
proceedings of the BEI.
3. The watchers representing the dominant
majority and dominant minority parties
and PPCRV, shall, IF AVAILABLE, affix their
signatures and thumbmarks in the ERs.

RIGHTS OF WATCHERS
1. WITNESS and INFORM
themselves of the
proceedings of the BEI.
2. TAKE NOTE of what they
may see or hear.
3. TAKE PHOTOGRAPHS of
the :
proceedings
and
incidents, if any, during
the voting and counting
of votes
Printed
election

NOTE:
CANNOT take
photographs of
ballots in
possession of
voters.

RIGHTS OF WATCHERS

File a protest against any

irregularity or violation of
law which they believe may
have been committed by:
the BEI
any BEI member or
any person

Obtain
from
the
BEI a
certificate as to the filing of
such
protest
and/or
the
resolution thereof

ELECTIONS FORMS AND SUPPLIES

BEIs shall get the forms,
documents and supplies
early in the morning of
election day.
EXCEPT IN CASE
EARLY
DELIVERY
authorized
COMELEC

OF
as
by

City/Municipal Treasurers
shall distribute the specific
forms,
documents
and
supplies per precinct/
clustered precincts.

28

ELECTIONS FORMS AND SUPPLIES

SUPPLIES AND MATERIALS FOR TESTING AND SEALING
ELECTION FORMS
A6 TS

Test Ballots

10

Pieces

A9 TS

Manual Election Returns

Piece

A11

Minute of Testing and

Sealing; Voting and Counting

Pieces

A12 - C

Paper Seal for PCOS Box

Piece

For Counted Test Ballots, ERs

and other reports

Piece

Envelope for Minutes of

Testing and Sealing; Voting
and Counting

Pieces

ENVELOPES
A17 TS

ELECTIONS FORMS AND SUPPLIES

A. FROM CITY/MUNICIPAL TREASURER
CEF NO.

FORMS AND SUPPLIES

RATE OF DISTRIBUTION

ELECTION FORMS
1
A3
A6
A11
A14
A12
A27

Poster Indicating the clustered precincts number

Official Ballots
Minutes of Voting and Counting of Votes
Certificate
Paper
seals of Receipt of Official Ballots, Other Forms and Supplies by BEI
Official Receipt of Election Returns

1
1
75

ENVELOPES FOR VOTING AND COUNTING

For Rejected, Half of torn Unused Official Ballots, Other Half of Torn Unused Official
A15
Ballots
A17
For Election Returns

Piece
1 pc. per voter
Set of 2 copies
3 Pieces Pieces
30
Pieces

Pieces

30

Pieces

Set of 2 Piece

OTHER ENVELOPES
A18
OTHER A18-A
FORMS
A30/A31
A19
A35
A39
A40

For Minutes of Voting and Counting of Votes

For Back-up Memory Card, Initialization Report, Audit Log, and Precinct Statistical
Report
Temporary
Appointment
For Key of
Ballot Box of Chairman/Poll Clerk/ Third Member/ Support Staf
Certificate of Challengers or Protest and Decision of the BEI
Oath of Voter Challenge for Illegal Acts
Oath of Identification of Challenged Voter

6
310
10
10
10

Pieces
Pieces
Pieces
Pieces
Pieces
Pieces

SUPPLIES
Seal Locking Security Seal for Printer Cover and Memory Card Ports

Pieces

Bond Paper (long)

20

Pieces

Ballot Secrecy Folder

12

Pieces

Thumbprint Taker

Pcs. Per
Precinct in a
cluster

Plastic Seal for the Ballot Box

Pieces
Bottles Per

ELECTION FORMS AND

B. FROM THE ELECTION
OFFICER
SUPPLIES
1. Two (2) copies of the Precinct
Computerized Voters List
(PCVL),
a. One (1) copy for posting
outside the polling place
b. The other copy for use by the
BEI during the voting
2. One (1) copy of the Election Day
Computerized Voters List (EDCVL)

ELECTION FORMS AND

SUPPLIES
3. Copies of APPOINTMENT
and OATH of Office of the
BEI and Support (A5 and
A5-A)

4.

PCVL and EDCVL should

all be DULY CERTIFIED by
the Election Registration
Board.

ELECTION FORMS AND

SUPPLIES

DUTIES OF THE BEI UPON RECEIPT OF THE

FORMS AND SUPPLIES

1. CHECK the different

election forms, documents
and supplies and the
quantity actually received.
2. . SIGN a Certificate of
Receipt (A14) in three
copies.
3. PLACE the official ballots
in a corrugated box
provided by the
Commission.
4. DELIVER the original copy
to the City/ Municipal

ELECTION FORMS AND

SUPPLIES
Temporary Appointment of
Chairman/Poll
Clerk/Member (Annex
A)

ELECTION FORMS AND

SUPPLIES
Certificate of Challenge
or Protest and Decision of
the BEI (Annex B)

ELECTION FORMS AND

SUPPLIES
Oath of Voter Challenged
for Illegal Acts
(Annex C)

ELECTION FORMS AND

SUPPLIES
Oath to Identify a
Challenged Voter
(Annex D)

DATE, TIME AND PLACE OF

VOTING
MAY 13, 2013

Sun

Mon

Tues

Wed

1
5

12

13

19

20

13

26

27

30

31

14

15

21
28

Thu

Fri

Sat

10

11

16

17

18

22
23 HOURS
24
25
VOTING

7:00 am
29 6:00
30 pm28

29

DATE, TIME AND PLACE OF

VOTING
7:00 am
until 7:00 pm
Voting after 7:00 pm allowed:
if there are voters within thirty (30) meters in front of
the polling place who have not yet cast their votes,

VOT
E
NOW

DATE, TIME AND PLACE OF VOTING

The poll clerk shall, without delay,
prepare A COMPLETE LIST, IN TWO
(2) COPIES CONTAINING VOTERS
NAMES consecutively numbered.
Any voter on the list who is
not present when called, shall
not be allowed to vote at a
later time.
List of Voters shall be attached
to the Minutes.

PLACE OF VOTING
Voters shall cast their votes in the
POLLING PLACE DESIGNATED by the
Commission. The poster indicating the
clustered precinct number (A3) shall be
prominently posted near or on the door of
the polling place.

41

OPTIONAL:
Especially in highly urbanized
cities
Ask the following question:
1. What measure/s did you
adopt in 2010 to manage
queueing problems?
Using your handouts as
guide, write down your
crowd management plan for
the May 13, 2013 elections.

WHO MAY VOTE

REGISTERED VOTERS:
All registered voters whose names
appear in the EDCVL, unless their
names are manually crossed out from
the
EDCVL
with
the
following
annotations, duly signed by the EO:
a. The voter has transferred to
another district/city/municipality
b. The voter has died.

CHALLENGE AGAINST ILLEGAL VOTERS

Any voter or watcher may challenge any person
offering to vote for:
Not being REGISTERED.
Using the NAME OF ANOTHER.
Suffering from an EXISTING
DISQUALIFICATION.
In such case, BEI shall require challenged voter
to present proof of:
Registration
Identity
Qualification

CHALLENGES AGAINST ILLEGAL

VOTERS
BEI SHALL IDENTIFY the voter, in the VRR or
EDCVL, through his/her:
photograph or
fingerprint or
specimen signatures
In the absence of the above-mentioned proof of
identity:
any BEI member may identify under oath a
voter, and such act shall be reflected in the
Minutes.

CHALLENGE BASED ON CERTAIN ILLEGAL

ACTS
A
VOTER
or
WATCHER
may
challenge any person offering to
vote on the ground that he:

1. Received or expects to receive,

paid, offered or promised to pay,
contributed, offered or promised
to
CONTRIBUTE
MONEY
or
ANYTHING
OF
VALUE
as
consideration
for his avote
or for
2. Made or received
promise
the
of another;
to vote
INFLUENCE
THEorGIVING OR
WITHHOLDING of any such
vote;
or a BET or is interested
3. Made
directly or indirectly in a bet
that depends upon the results
of the election.
46

CHALLENGE BASED ON CERTAIN ILLEGAL

ACTS
To be able to vote,
challenged voter shall TAKE
AN OATH before the BEI that
he has not committed any of
the acts alleged in the
challenge.
If voter REFUSES to take an
oath, the challenge shall be
sustained and the voter shall
not be allowed to vote.
47

RECORD OF CHALLENGES AND

OATHS
BEI shall record in
the Minutes:
All CHALLENGES
and OATHS taken
in
connection
therewith.
DECISION
each case

in

48

RULES TO BE OBSERVED DURING THE

VOTING

1. Voters shall vote in the ORDER OF

THEIR ARRIVAL in the polling place.
2. No watcher shall ENTER THE PLACE
RESERVED for the voters and the BEI, nor
MINGLE AND TALK with the voters.

3. No persons CARRYING FIREARMS OR

DEADLY WEAPONS shall enter the polling
place, except those expressly authorized
by the Commission.
4. There shall be NO CROWDING OF
VOTERS and DISORDERLY BEHAVIOR
inside the polling place.

5. The ballot box shall

LOCKED during voting.
49

REMAIN

PERSONS ALLOWED IN THE POLLING

PLACE
1.
2.

Members of the BEI and

SUPPORT STAFF.

Watchers who shall stay only in the SPACE RESERVED for

them.

3.

REPRESENTATIVES of the Commission.

4.

TECHNICAL SUPPORT STAFF assigned in the voting center

duly designated by the Commission.

5.

Voters CASTING their votes.

6.

Voters WAITING TO CAST their votes.

7.

Jail/Prison Escorts escorting detainee voters.

8.

Support Staff of the SBEI-PWD, Monitoring Groups,

Representatives of the CHR.

9.

OTHER persons who may be specifically authorized by

the Commission.

50

PERSONS NOT ALLOWED INSIDE THE POLLING

PLACE
1. Any Officer or Member of
the AFP or the PNP.
2. Any PEACE OFFICER or any
ARMED PERSON belonging
to any extra-legal police
agency, special forces,
reaction forces, strike
forces, CAFGU, barangay
tanods or other similar
forces.
3. All other kinds of armed or
unarmed extra-legal police
forces; and
5. Any barangay official,
whether elected or51
appointed.

PERSONS NOT ALLOWED INSIDE THE POLLING

PLACE
The
Board
may,
BY
MAJORITY VOTE, if it deems
necessary, order the detail
of a policeman or any
peace officer for:
1. PROTECTION of the
BEIs
and
the
PCOS
Machine.
2. PROTECTION of
election
documents
and
paraphernalia.
3. Maintenance of PEACE
AND ORDER.

Note:

They shall stay

outside the polling place

52

PROHIBITION ON VOTING
1. BRING the ballot, secrecy folder or marking
pen outside of the polling place.
2.

SPEAK with anyone other than as herein

provided.

3. PREPARE his ballot without using the secrecy

folder or EXHIBIT its contents.
4.

FILL his ballot accompanied by another,

except in the case of an illiterate or person
with disability.

5.

ERASE any printing from the ballot ,or PUT

any distinguishing mark thereon.

6. USE of carbon paper, paraffin paper or other

means of making a copy of the contents of
the ballot, or otherwise make use of any
other scheme to identify his vote, including
the use of communication devices.
7.

INTENTIONALLY TEAR or DEFACE the ballot;53

PREPARATION OF BALLOTS FOR

ILLITERATE
AND PERSON
WITH ofDISABILITY
(PWD)
Assistance
in the Preparation
Ballot
A voter shall be allowed to vote as
illiterate or person with disability
(PWD) unless such fact is indicated
in the EDCVL. If so, he may be
assisted in the preparation of his
ballot, by any:
a) Relative within the fourth
civil degree of consanguinity and
affinity; or
b) Any person of his confidence
who
belongs
to
the
same
household; or
c) Any member of the BEI.

54

PREPARATION OF BALLOTS FOR

ILLITERATE
AND PERSON WITH DISABILITY (PWD)

Assistance in Using the PCOS

ALL Assistors must be of voting age.

Only the BEI Members may assist an illiterate or person
with disability more than three (3) times.

55

PREPARATION OF BALLOTS FOR

ILLITERATE
AND PERSON WITH DISABILITY (PWD)

In all cases, the poll clerk shall:

First VERIFY from the illiterate or person

with disability whether the latter had
authorized the assistor to help him to
cast his vote.
The shall, in the presence of the
illiterate or person with disability,
prepare the ballot using a ballot secrecy
folder.
The assistor shall bind himself in writing
and under oath to FILL THE BALLOT
STRICTLY
in
accordance
with
the
instructions of the voter and NOT TO
REVEAL THE CONTENTS thereof, by
affixing the signature in the appropriate
space in the Minutes.

56

PREPARATION OF BALLOTS FOR

ILLITERATE
AND PERSON WITH DISABILITY (PWD)
ALL polling places of the precincts
where there are PWDs shall be
located at the ground floor of the
voting centers. For this purpose,
the EOs shall coordinate with the
proper school or building officials.

57

PREPARATION OF BALLOTS FOR

ILLITERATE
AND PERSON WITH DISABILITY (PWD)
PWDs, Senior Citizens and detainee
voters voting in their respective polling
places shall be afforded their right to an
express lane and made to vote as soon
as they arrive.

PROHIBITION AGAINST PREMATURE

ANNOUNCEMENT OF VOTING
During voting, no member of the BEI
shall make ANY ANNOUCEMENT as to:
Whether a certain registered voter
has already voted or not
As to how many have already voted
As to how many so far have failed to
vote
Any other fact tending to show or
showing the state of the polls
Any statement at any time, except
as witness before a court or body as
to how many persons voted

PROCEDURES OF VOTING,
COUNTING OF VOTES AND
TRANSMISSION OF PRECINCT
RESULTS

PRELIMINARIES OF
VOTING
SEC. 44 Preliminaries
to the voting. The
BEI shall:
a) Meet at the polling
place at six oclock in
the
morning
of
Election Day;
b) Ensure that the PCOS
box and the ballot
box are inside the
polling place;

6:00
AM

PRELIMINARIES OF VOTING
c)

Set-up or arrange the polling

place

in

accordance

with,

whenever practicable, the Layout of Polling Place provided

in Annex E;
d)

Post one (1) copy of the PCVL

of each precinct in the cluster,
near or at the door of the
polling

place, preferably the

pages/sheets are spread out to

give free access to voters who

PRELIMINARIES OF VOTING
e) For precinct/clustered precinct
with persons with disability (PWD)
whose polling place is not on the
ground floor but have been
provided
with
an
accessible
polling place and detainee voters
(DV) the BEI of the said regular
polling places shall, using the
EDCVL-PWD and/or EDCVL-DV:
1) Annotate the PWDs/DVs names
in the EDCVL with PWD/DV
2) Affix
his
annotation

initial

beside

the

PRELIMINARIES OF VOTING
3)

Enter in the
Minutes the number
of PWD/DV and the
fact that their names
were annotated with
PWD/DV
4) In the presence of
the SBEI-PWD/DV
support staff,
segregate the ballots
allocated for the
PWD/DV, and insert
the same in a folder;

PRELIMINARIES OF VOTING
5) Place the folder inside an envelope,
close the envelope and seal the
envelope using a paper seal. The
envelope and paper seal shall be
provided by the SBEI-PWD/SBEI-DV
support staff
6)

Affix their initials on the paper

seal; and

7) Turn over the envelope containing

the PWD/DV ballots to the SBEIPWD/SBEI-DV support staff, as the
case may be

PRELIMINARIES OF VOTING
f) Show to the watchers and the public
present that the:
1) PCOS box is sealed;
2) Ballot box is empty and thereafter,
locked with four (4) plastic seals;
3) Package of official ballots is duly
sealed, and thereafter break the seal.
g) Remove the paper seal of the PCOS
box;
h) Open the PCOS box;

PRELIMINARIES OF VOTING
i)

Check
whether
the
following are inside the
PCOS box:
1)Checklist contents of
the box;
2)PCOS machine;
3)Power cord of the
PCOS;
4)One
(1)
envelope
containing spare iButton;
5)Thirteen (13) rolls of
official thermal paper;

PRELIMINARIES OF VOTING
6)Three (3) security PINs of the BEI;
7)One (1) PIN for re-zeroing which
shall remain in the PCOS box;
8)Modem/BGAN, if any; and
9)Two (2) copies of the Minutes.
There shall be at least one (1) Modem
in every polling center, or one (1)
BGAN in every polling center without
local telecommunication signal.

PRELIMINARIES OF VOTING
i) Retrieve the Minutes from
the PCOS box, and:
1)

2)

Check if the serial number of

the paper seal used in the
PCOS box is the same as the
serial number recorded in the
Minutes;
Enter in the Minutes the
number of ballots as indicated
in the package of the ballots;
and the fact that the PCOS box,
and the package of ballots
were shown to the public with
the seals intact.

PRELIMINARIES OF VOTING
j) Retrieve the security PIN from the
PCOS box and distribute the same
among themselves. The RE-ZERO Pin
shall be retained inside the PCOS box.
If there is a need to use the RE-ZERO
Pin on Election Day, inform the
Technical Support Personnel, the
reason for the need, and enter such
fact in the Minutes;
k) Retrieve the PCOS from its box;

PRELIMINARIES OF VOTING
l) Show to the public that the printer
cover of the PCOS and the slots labeled
POLL WORKER and ADMINISTRATOR
containing the main memory card and
backup memory card, respectively, are
sealed;
m) Place the PCOS properly on top of
the ballot box;

PRELIMINARIES OF VOTING
n) Break the plastic fixed length seal of
the printer cover of the PCOS;
o) Open the
printer cover and the
Chairman shall take out the iButton
security key;
p) Ensure that the roll of official thermal
paper is properly installed;
q) Close the printer cover;

PRELIMINARIES OF VOTING
r) Connect the power adaptor to the
PCOS AC power port (20VAC) and plug
the other end to the electrical outlet.
There shall be no passage between
PCOS and its power outlet.
s) Connect the battery to the PCOS DC
power port (12 VDC). If there is no
power, press with a ballpoint pen the
RESET button located at the top of the
PCOS AC power port.

PRELIMINARIES OF VOTING
t) Wait until the PCOS displays the message BEI
AUTHENTICATION PLEASE INSERT SECURITY KEY
FOR AUTHENTICATION. The Chairman shall:
1) Place the iButton Security key on top of the
iButton Security key receptacle and apply
slight pressure thereon. A message PLEASE
ENTER SECURITY PIN will be displayed in the
screen.
2) Enter the Security PIN
3) Wait until the message BEI SECURITY KEY
VERIFIED appears on the PCOS screen. A
message IS THIS THE CORRECT TIME?, with
YES/NO options appearing on the screen.

PRELIMINARIES OF VOTING
4) Select YES if the date and time is
correct, and enter such fact in the
Minutes.
5) Select NO if the date and time is
incorrect. The screen will display SET
YEAR. Press +++ if the year
displayed is less than 2013 or press
--- if year is more than 2013, then
press enter. The PCOS will then display
the SET MONTH then SET DAY
then SET DATE,HOUR,MINUTE. Just
press either +++ to increase or ---
to decrease the month, day, hour and

PRELIMINARIES OF VOTING
6)
Wait until the MAIN MENU is displayed.
u. The certified IT-capable member of the BEI
shall perform the following procedures:
1) Select OPEN VOTING from the main menu.
The PCOS shall then:
i. Ask the PIN of the poll clerk who will then
enter his PIN, and press ENTER;
ii. Ask for the second PIN from the third
member who will then enter his PIN , and
press ENTER;
iii. Display a message PIN ACCEPTED;
iv. Display two (2) options: INITIALIZE VOTE
COUNTERS and PREVIOUS SCREE
v. Press the INITIALIZE VOTE COUNTERS

PRELIMINARIES OF VOTING
The PCOS shall:
1) Display the message INITIALIZING VOTE
COUNTERS
(ENSURING
THAT
VOTE
COUNTERS ARE ZERO) PLEASE WAIT;
2) Display the message RESULTS HAVE BEEN
ZEROED;
3) Automatically print Initializing Report
showing zero (0) vote for each candidate
including the geographic information
(province, city/ municipality, barangay,
voting center and individual precinct in the
cluster);

PRELIMINARIES OF
VOTING

4) After printing the Initialization Report, the

PCOS will display the message, WOULD YOU
LIKE TO PRINT MORE COPIES OF THE ZERO
TAPE?, with YES and NO options. Press
NO. The PCOS will display the message
PLEASE INSERT BALLOT. Now, the PCOS is
ready to accept ballots.
w) Detach the Initialization Report, affix their
signatures thereon including those of the
representatives
of
the
political
parties,
candidates or citizens arms present; and
x) The Chairman shall then place the Report
inside the envelope (CEF No. A18-A) for
submission to the EO after the voting.

PRELIMINARIES OF VOTING
The BEI, in coordination with
the DepEd Supervisor, shall
designate a room to be used
as

holding

area,

when

necessary. The holding area

will be used by the voters
waiting for their turn to vote.
The voters shall sit/arrange
themselves on a first come
first serve basis.
NOTE:

Giving

numbers

to

the

PRELIMINARIES OF VOTING
PROCEDURE:
1. The voter will
LOOK FOR HIS NAME
in the PCVL posted
near the door of the
voting center and
DETERMINE
HIS
PRECINCT NUMBER
and
SEQUENCE
NUMBER.

80

PRELIMINARIES OF VOTING
PROCEDURE:

BEI

BEI

BEI

2. The voter
will APPROACH
ANY
MEMBER
OF THE BEI OR
ITS
SUPPORT
STAFF, IF ANY,
AND STATE HIS
NAME,
PRECINCT
NUMBER
AND
SEQUENCE
NUMBER.
81

MANNER OF OBTAINING BALLOTS

PROCEDURE:

3. The BEI or the

support staf shall
VERIFY IF THE
NAME OF THE
VOTER IS IN THE
EDCVL.

82

MANNER OF OBTAINING BALLOTS

PROCEDURE:
4.
If his name is found, his
fingernails shall be checked
for any indelible ink stain. If
stained, the voter shall be
directed to LEAVE the polling
place after informing him the
reason thereof.
5. If the fingernail is not
stained, Establish the identity
of the voter.

83

MANNER OF OBTAINING BALLOTS

6. If satisfied with his identity, the name

PROCEDURE:
of

the

voter

shall

be

distinctly

announced to be heard throughout the

polling place. If not satisfied with his
identity, the voter shall be directed to
leave the polling place informing him of
the reason thereof.
7. If the voter is not challenged, or
having been challenged, the QUESTION
HAS

BEEN

DECIDED

IN

HIS

FAVOR,

require the voter to sign in the EDCVL.

In case of illiterate voters, or PWDs who
84
cannot sign, require said voters
to affix

MANNER OF OBTAINING BALLOTS

PROCEDURE:
8. Thereafter, the voter shall be
directed to the Chairman who shall:
a.) Authenticate the ballot by
affixing his signature at the designated
space of the front of the ballot.
NOTE: Failure to authenticate the
ballot shall not invalidate the ballot but
shall constitute an election offense.
b.) Show to the voter that the ballot
being given is not torn or smudged,
and has not yet been filled up
c.) Place such ballot inside the ballot
85
secrecy folder.

MANNER OF OBTAINING BALLOTS

PROCEDUR
d.)
E: Give

the ballot secrecy folder

and the marking pen to the voter with
the instruction that the ballot shall be
kept clean and free from unnecessary
markings.
e.) Instruct the voter on HOW TO
FILL-UP THE BALLOT PROPERLY.
f.) Direct the voter to fill-up the
ballot in the designated voting area.
ONLY THE CHAIRMAN shall issue the
official ballots, and NOT MORE THAN
ONE (1) BALLOT shall be issued at
one time.
86

MANNER OF VOTING

VOTING shall be conducted in the

following manner:

1.
The voter shall FILL HIS
BALLOT BY FULLY SHADING THE
OVALS beside the names of the
candidates
and
the
party,
organization
or
coalition
participating
in
the
party-list
system
representation
of
his
choice.
2.The voter shall then APPROACH
THE PCOS, INSERT HIS BALLOT in
the ballot entry slot and wait until
the message CONGRATULATIONS.
YOUR
VOTE
HAS
BEEN
REGISTERED
appears
on
the
screeen.

87

MANNER OF VOTING
3. The Third Member/Support Staff
shall MONITOR the PCOS screen to
make sure that the ballot was
successfully accepted. Thereafter,
apply indelible ink to the voters
right forefinger nail or any other
nail if there be no forefinger nail;
and
4. Instruct the voter to return the
ballot secrecy folder and marking
pen to the Third Member/Support
Staff, and then leave the polling
place.
88

SCANNING OF PWD / Detainee

Voters Ballots

1. Receive the accomplished ballots by the

PWD/detainee voters before the close of
voting hours on election day.
2. Upon receipt of the sealed envelope
containing the accomplished ballots as
submitted
by
the
SBEI-PWD/SBEI-DV
support staff, enter such fact in the
Minutes.
3. Announce
to
the
public
that
the
accomplished ballots of PWDs/DVs and
torn unused ballots, if there are any, have
been received.
4. Open the envelopes only when all the

SCANNING OF PWD / Detainee

Voters Ballots
6. One half of the torn unused ballots shall
be placed inside the envelope for the
purpose (CEF No. A15) for submission to the
EO, and the other half of the torn unused
ballots inside the other envelope (CEF No. A15) which shall be deposited inside the ballot
box.
7. Enter such fact in the Minutes.

SHORTAGE OF BALLOTS (NOT IN THE GI)

PROCEDURE:
1.
Voter will LOOK FOR HIS
NAME in the PCVL posted near
the door of the voting center
and DETERMINE HIS PRECINCT
AND SEQUENCE NUMBER.
2. Voter will APPROACH THE BEI
OR THE SUPPORT STAFF OR
IN-CHARGE OF THE PRECINCT.
3. The voter will GIVE HIS
SEQUENCE NUMBER IN THE
PCVL,NAME AND ADDRESS
and other data concerning
his person.

91

SHORTAGE OF BALLOTS
PROCEDURE:

4. The BEI or the support staff

shall VERIFY IF THE NAME OF
THE VOTER IS IN THE EDCVL.
5. Issue a CERTIFICATION to the
voter , stating that he is a
registered voter of the precinct
but
there
are
NO
MORE
AVAILABLE BALLOTS FOR USE.
6. RECORD such facts in the
Minutes
7. Request the Third Member to
ACCOMPANY the voter to the
NEXT PRECINT belonging to the
same councilor district, where
he shall cast his vote.

92

SHORTAGE OF BALLOTS
The CHAIRMAN OF THE PRECINT
PROCEDURE:
where the voter is directed to
vote shall:
Require
the
voter
CERTIFICATION issued by the
Chairman of his precinct.
Record the following
NAME of the Voter
PRECINCT NUMBER
Fact that a CERTIFICATION
that there are no available
ballots
Write the name of the voter in
the EDCVL OPPOSITE HIS
NAME HIS PRECINCT NUMBER
Before issuing the ballot,
observe Step
a) to f) of
section 34 and provision of

93

REJECTED BALLOTS
PROCEDURE

Ballots may be rejected by the PCOS

during scanning. There are THREE (3)
TYPES OF MESSAGES if the ballot is
rejected.
a.
AMBIGUOUS MARK
Let the voter REVIEW HIS BALLOT
and ENSURE that the ovals
opposite
the
names
of
candidate/party voted for are
FULLY SHADED. Voter is allowed
to RE-FEED his ballot four (4)
times.
b.
MISREAD BALLOT
Let the voter RE-FEED the ballot in
FOUR
(4)
DIFFERENT
ORIENTATIONS.
94

REJECTED BALLOTS
PROCEDURE:
c. INVALID BALLOT
VERIFY if the ballot belongs to
the precinct. If the ballot
BELONGS
TO
ANOTHER
PRECINCT, the voter shall
RETURN the ballot to the
Chairman. If the ballot belongs
to the precinct, let the voter
re-feed the ballot in four (4)
different orientations.

95

REJECTED BALLOTS
d. In all cases, if the PCOS rejects a ballot, the
voter shall return the ballot to the chairman
who shall:
Distinctly mark the back thereof as
REJECTED;
Require all members of the BEI to SIGN at
the back thereof; and
Place the rejected ballot inside the
envelope for rejected ballots (A15).
No replacement ballot shall be issued to a
voter whose ballot is rejected by the PCOS.
Any party objecting to the rejection of the
ballots shall reduce his objection in writing,

DISPOSITION OF UNUSED BALLOTS

The Chairman, in the presence of BEI
shall
PROCEDUR

E:1.

RECORD in the MINUTES the

QUANTITY OF UNUSED BALLOTS.
2. TEAR the unused ballots in half
LENGTHWISE.
3. PLACE of the torn ballots in
the Envelope For Rejected ballots,
Half of Torn Unused Official Ballots
and Other Half of Torn Unused Official
Ballots (CEF No. A15), and submit said
envelop to the EO for keeping.
4. PLACE THE OTHER HALF in
another envelope (A15), then deposit

SING OF THE POLLS, COUNTING OF BALL

After voting has been closed, Eight (8)
copies of Election Returns will be printed.
PROCEDURE:

The CHAIRMAN shall:

1.
ANNOUNCE
THE
TOTAL
NUMBER OF VOTES received
by each candidate; and
2. STATE THEIR CORRESPONDING
OFFICES.
The POLL CLERK shall
ANNOUNCE THE POSTING OF A
COPY of the 2nd copy of the ER
for
national
and
local
positions within the polling
place.

NOTE: Failure to post the copy of

ER
shall
constitute
an

DUTIES OF BEIs AFTER COUNTING

PROCEDURE:
3. The CHAIRMAN shall:
After forty-eight (48)
hours,
following
the
posting, the chairman of
the BEI shall DETACH
the posted printed copy
on the wall and keep the
same in his custody.

Electronic Transmission of
Election results to:
1. MBOC/CBOC
2. Central Server
3. Transparency Server

GENERATION OF REPORTS
The PCOS machine shall generate the three
1. 22 COPIES OF ERs. (National and
(3)
following reports:
Local)
2. STATISTICAL REPORT.
3. AUDIT LOG REPORT

The Statistical Report and Audit

Log Report shall be placed in the
envelope
(A18-A)
where
the
Initialization Report was placed.

The BEI shall NOT STOP or

POSTPONE the counting until it
has
been
completed,
unless
otherwise
ordered
by
the
Commission.

DISPOSITI0N OF ELECTION RETURNS

PROCEDURE
1.
The BEI shall SIGN AND
: AFFIX THEIR THUMB
MARKS in the ERs.
2.The BEI shall INVIDUALLY
FOLD THE FIRST SEVEN (7)
COPIES of ERs.
3. SEAL each of them with
SERIALLY NUMBERED
PAPER SEALS, place in the
envelope (A17), and seal

DISPOSITION OF ELECTION RETURNS

For the NATIONAL position:

4. The ERs for SENATORS AND PARTY-LIST

SYSTEM shall be distributed to the
following:
City
or
Municipal
Board
Canvassers;
Commission;
Citizens Arm, PPCRV;
Dominant
majority
party
determined by the Commission
Dominant
minority
party
determined by the Commission
Ballot Box;
Provincial Board of Canvassers

of

as
as

DISPOSITION OF ELECTION RETURNS

One (1) to be posted conspicuously
on a wall within the premises of
the polling place or counter center.
Ten (10) accredited major national
parties in accordance with a
voluntary agreement among them,
excluding the dominant majority
and minority parties.
If no agreement is reached,
COMELEC shall decide.
Two (2) accredited major local
parties in accordance with a
voluntary agreement among them.
If no agreement is reached,
COMELEC shall decide.

DISPOSITION OF ELECTION RETURNS

Four (4) NATIONAL broadcast or print
media
entities
as
determined
by
COMELEC.
Two (2) LOCAL broadcast or print media
entities as determined by COMELEC.
Four (4) major citizens arm and nonpartisan
organizations
enlisted
by
COMELEC.

DISPOSITION OF ELECTION RETURNS

For the LOCAL positions:

5. The ERs for LOCAL OFFICIALS AND

MEMBERS
OF
THE
HOUSE
OF
REPRESENTATIVES shall be distributed to
the following:
City or Municipal Board of Canvassers;
Commission;
Provincial Board of Canvassers;
Regional Board of Canvassers in the
case of ARMM;
The Citizens Arm PPCRV;
Dominant majority party as determined
by the Commission;
Dominant minority party as determined
by the Commission;

DISPOSITION OF ELECTION RETURNS

One copy shall be posted at the polling
place or counting center;
Ballot Box;
Ten (10) accredited major national
parties in accordance with a voluntary
agreement among them, excluding the
dominant majority and minority parties.
If no agreement is reached, the
Commission shall decide.

DISPOSITION OF ELECTION RETURNS

Two (2) accredited major local parties in
accordance with a voluntary agreement
among them.
If no agreement
Commission shall decide.

is

reached,

the

Five (5) NATIONAL broadcast or print media

entities as determined by the Commission.
Two (2) LOCAL broadcast or print media
entities as determined by the Commission.
Three (3) major citizens arms and nonpartisan organizations enlisted by the
Commission.

SHUTTING DOWN OF THE PCOS

PROCEDURE:
1. After printing ALL REPORTS and
TRANSMISSION OF PRECINCT RESULTS to all
destinations, the PCOS shall automatically
display the main menu.
2. The operator shall press the SHUTDOWN
option.
b. The PCOS shall AUTOMATICALLY
SHUTDOWN.

DISPOSITION OF PCOS, BALLOT

BOXES,
ELECTION
RETURNS
AND
Upon the KEYS,
termination
of the counting
of votes
OTHER DOCUMENTS
and
the announcement
of the results, the BEI
PROCEDURE:
shall:

1. PLACE INSIDE THE BALLOT BOX the sealed

envelopes containing the following:
Copy of printed ER intended for the ballot
box;
Copy of the Minutes intended for the ballot
box;
Half of torn unused ballots; and
Rejected Ballots.
2. SEAL THE SLIDING COVER of the ballot box
with plastic seal.
five (5) self-locking yellow plastics seals
with serial ;

DISPOSITION OF PCOS, BALLOT

3. REMOVE THE MAIN MEMORY CARD from the
BOXES,
KEYS,
ELECTION
RETURNS
POLL WORKER
slot
of the PCOS,
place theAND
DOCUMENTS
card inside OTHER
the envelope
provided for the
purpose, seal the envelope. Label the
envelope
with
TRANSMITTED
or
NOT
TRANSMITTED. Indicate
clustered precinct
number,
barangay
and
city/municipality/province Envelop shall be
submitted to the Reception and Custody
Group of the C/MBOC.
The back-up memory card shall not be
taken from the PCOS and the ADMINISTRATOR
slot shall remain locked.
4. TURN-OVER the box containing the PCOS
and its peripherals to the logistics provider. In
his absence, the BEI shall turn-over the PCOS
box to the EO.

DISPOSITION OF PCOS, BALLOT

BOXES, KEYS, ELECTION RETURNS AND
OTHER DOCUMENTS

5. Deliver the ballot box accompanied by watchers,

to the city or municipal treasurer, except the ballot
box that will be subjected to Random Manual Audit.
In case the ballot box delivered by the BEI is not
sealed, the treasurer shall seal the ballot box, and
include such fact , including the serial number of
the plastic seal used, in his report to the
Commission.

6. Deliver
to the Election
the
SUBMISSION
OFOfficer
REPORTS
following:
PROCEDURE:
EDCVL
PCVL;
Envelope (A11) containing the
copy of the Minutes intended for
the Comelec;
Envelope (A15) containing the
other half of torn unused official
ballots;
Envelope
containing
Initialization Report, Precinct
Audit Log Report and Precinct
Statistics Report.
The envelopes containing copies
of the ERs intended for the
PBOC, RBOC (ARMM) and the
Commission.

ED

CV

PRESERVATION
OF THE LIST OF
COMMON PROVISIONS
VOTERS
The Election Officer shall keep the
EDCVL and PCVL in a safe place until
such time that the Commission gives
instructions on their disposition.
Omission or erroneous inclusion of
documents in the ballot box. If after
sealing the box, the BEI discovers that
some documents or articles required to
be placed in the ballot box were not
placed therein, the BEI, instead of
opening
it
to
place
therein
said
documents or articles, shall deliver the
same to the EO. The EO shall take
appropriate measures to preserve the

COMMON PROVISIONS
In no instance shall the ballot box
be reopened to place therein or to
take out therefrom any document or
article except in proper cases and
with prior written authority of the
Commission thru the Chairman of the
Board of Canvassers concerned to
retrieve copies of the election return
or main memory card which will be
needed in any canvass.
In such instance, the members of
the BEI , the treasurer and the
watchers shall be notified of the time

LET US NEVER FORGET THAT

GOVERNMENT IS OURSELVES AND NOT
AN ALLIEN POWER OVER US. THE
ULTIMATE RULERS OF OUR DEMOCRACY
ARE NOT A PRESIDENT AND SENATORS
AND CONGRESSMEN AND GOVERNMENT
OFFICIALS BUT THE VOTERS OF THIS
COUNTRY
FRANKLIN D. ROOSEVELT