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OFFICE OF THE PRINCIPAL CONTROLLER OF DEFENCE ACCOUNTS

NO" IO7, LOWER AGRAM ROAD, BANGALORE.56O OO7


Ph: O8O-25545101",080-25549746
Fax: O8O- 25543810
NO :

AN/II/I OOz/Oc/security

Dated:511,1,12013

To

suB:

QUorArroNS FoR

"IPJI*9Xj]F

s*EcuRrry covERAGE.

Principal Controller of Defence Accounts, Bangalore is a Central Government


Organization under Ministry of Defence and needs round the clock services of Security
Guards for security coverage in r/o the following offices and it's premises in the following
shifts as per the terms and conditions enclosed:a) I st shift- 0600 hours to 1400 nrs
8 hours)
b) II nd shift- 1400 hours to 2200 hours
B hours)
c) III rd shift- 2200 hours to 0600 hours
B hours)
Postai Address of the offices where security
No. of
DuW
services are required.
persons hours
Office of the Principal Corrt.otl", of O"f.n""-A.*""t ;
No. 107, Lower Agram Road, Bangalore 560 007.
Office of

the

Pay and Accounts Office (OR s) ASC(South)

!9y"r agt1- R'"jt

Bangalore-56n 00?

Office of the Pay and Accounts Office (OR s) ASC (AT)


OId (HAL) Airport Road, Bangalore-560 007

38

Office of the Pay and Accounts Office(OR s) P.C.T.C.,


No.99, Dickenson Road, Bangalore- 560 042

The period of security service will be for ONE YEAR FROM 19-12-2013 or from the date of
Agreement, whichever is earlier

2.
3.

The requirement given above is subject to change.

It is ascertained tlat your firm is providing security services to Central GovflState


Govt./Public sector undertaklngs and other organizations. You are, therefore, requested to
offer your competitive/ lowest rates(including Taxes and levies if any) for providing
the requisite services to the above offices . Bids in sealed cover are invited in respect of
Security Services as per format given in Part lV of the Tender Enquiry. Sealed quotations
addressed to the undersigned should be dropped in the TENDER BOX KEPT IN

THE RECEPTION OF THE PCDA OFFICE | "or" to be sent by Regd Post by


name to the undersigned so as to reach this office on or before 4.OO o.m of
26-11-2O13 positivel& The cover should be superscribed with the words
"TENDER FOR SECURITY GUARDS ON CONTRACT BASIS".
4.This Tender Enquiry is divided into four parts as follows:
a) Part | - General Information and Instructions
b)Part ll

Scope of Work

c) Part lll

- Terrns and Conditions

d)Part lV

- Format for quoting

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Part I

1)

General Information

Last date and time for depositing the Bids:

26 llll20l3 (4"00PM). The sealed Bids should be deposited/reach by the due date and time
The responsibility to ensure this lies with the Bidder.

2)

Manner of depositing the Bids:


Sealed Bids should be either dropped in the Tender Box marked as

"TENDER FOR

SECURITY GUARDS ON CONTRACT BASIS" or sent by Registered post at the address given
above so as to reach by the due date and time. Late tenders will not be considered" No responsibility
will be taken for postal delay or non-delivery/non-receipt of Bid documents. Bids sent by FAX or email will not be considered.

3)

Time and date for opening of Bids:

llll20l3

(1.30 PM) (if due to any exigency, the due date for opening of the Bids is declared a
will be opened on the next working day at the same time or on any other
dayltime, as intimated by the Buyer).

26

closed holiday, the Bids

4)

Location of the Tender Box:

RECEPTIONI OF THE OFFICE OF THE PCDA BANGALORE" Only those Bids that are found
in the tender box will be opened. Bids dropped in the wrong Tender Box will be rendered invalid.

s)

Place of o

COI\FERENCE HALL OF TIIE OFFICf, OF THE PCDA BAIIGALORE. The Bidders may
depute their representatives, duly authorized in writing, to attend the opening of Bids on the due date
and time. Rates and important CommerciaVtechnical clauses quoted by all Bidders will be read out in
the presence of the reprcsentatives ofall the Bidders. This event will not be postponed due to nonpresence of your representative.

6)

Forwarding of Bids:

Bids should be forwarded by Bidders under their Original memo,4etter pad inter alia
fumishing details like TIN number, Service tax number, Bank address with Account no and IFSC
code etc., and complete postal & e-mail address of their office.

7\

Clarification regarding contents of the Tender Enquiry:

prospective bidder who requires clarification regarding the content of the bidding
documents shall notiff to the Buyer in writing about the clarifications sought not later than 14
(fourteen) days prior to the date of opening ofthe Bids. Copies of the query and clari{ication by the
purchaser will be sent to all prospective bidder who have receivsd the bidding documents.

8)

Modification and withdrawal of Bids:


A bidder may modi$ or withdraw his bid

a.fter submission provided that the written notice

of

modification or withdrawal is received by the Buyer prior to deadline prescribed for submission of
bids. A withdrawal notice may be sent by fax but it should be followed by a signed confirmation
copy to be sent by post and such signed confirmation should reach the purchaser not later than the
deadline for submission ofbids. No bid shall be modified after the deadline for submission ofbids.
No bid may be withdrawn in the interval between the deadline for submission of bids and expiration
of the period ofbid validity specified.

9)

Clarifrcation regarding contents ofthe Bids:

During evaluation and comparison ofbids, the Buyer may, at its discretion, ask the bidder for
clarification of his bid. The request for clarification will be given in writing and no change in prices
or substance of the bid will be sought, offered or permitted. No post-bid clarification on the initiative
of the bidder will be entertained.

10)

Rejection of Bidsr

Canvassing by the Bidder in any form, unsolicited letter and post-tender correction may
invoke summary rejection. Conditional tenders will be rejected.

11)

Validity of Bids:
The Bids should remain valid for 90 (Ninety) days from the last date of submission of the

Bids.

12)

How to Ouote:

The Quotation should incorporate the break-up details such as wages under Minimum Wages
Act, EPF, ESI, Service Tax, Contractor's profit etc., as per the F ORMAT given in the Part-IV
of the Tender Enquiry. .
Part

II

Scope of Work

1.

Services of security guards for One shift at PCDA, Bangalore and round the clock
security coverage at SI. No. 2,3 & 4 of office buildings mentioned below, in the following
shifts as oer the terms and conditions enclosed:-

a)
b)
c)
51.
No
1.

2.

I st shift- 0600 hours to 1"400 hrs


II nd shift- 1400 hours to 2200 hours
III rd shift- 2200 hours to 0600 hours

Postai Address of the offices where


services are required.

security

8 hours)
8 hours)
8 hours)
No. of
Duty
persons hours

Office of the Pnncipal Controller of Defence Accounts,


No. 107, Lower Agram Road, Bangalore 560 007.

L.B

Office of the Pay and Accounts Office (OR s) ASC(South)


Lower Agram Road, Bangalore-560 007

3B

Office of the Pay and Accounts Office (OR s) AT


Old (HAL) Airport Road, Bangalore-560 007

3B

Office of the Pay and Accounts Office(OR s) P.C.T"C., No.99,


Dickenson Road, Bangalore- 560 042

Security guards provided should perform their duties as allocated by the officer in
charge/ care taker concerned, for ail the 7 days in a week including Sundays & Holidays.

Part

III -

Terms and Conditions

i)

The Services are required for a period of One-year with effect from 1911212013 or from the
date of signing of the Agreement, whichever is earlier and may be funher extended on required basis

ii)

The Person/ security guard deployed for the above work should be trained, experience
security guard for at least 3 years,10h standered pass, physically fit and whose character &
antecedents has been verified by police authorities"

of

fii)

The person/security guard deployed should preferably be Ex-Army personnel, The


Person/security guard deployed should wear proper uniform and maintain high standard of hygiene
(whereby uniform, photo ID batch will be provided by the Contractor), discipline and work culture.
He should bestow good manners with office staff"

irr)

The details of the person/security guard deployed on dutylsubstitute should be furnished to


respective offices along with a copy of photo I D on conclusion of the contract

(v)

a) I st shift- 0600 hours to 1400 hrs


8 hours)
b) II nd shift- 1400 hours to 2200 hours
8 hours)
c) III rd shift- 2200 hours to 0600 hours
B hours)
For all the 7 days in a week including Sundays & Holidays.

Working hours:

vi)

There should not be any absenteeism, In case of their absence/proceeding on leave,


alternate arrangements should be made weli in advance under intimation to the offices
concerned to perform the duties without fail and without any additional cost. " Proportionate
recovery will be affected for short service or for the number of days, the security guards remains
absent to duty.

vii) 'lhe presence and the timings of the security guards will be recorded and watched
+L--^"^t^- dLr
^.iendance register maintained for this purpose. Security Guards should strictly
Lrrr uuBrl drr
maintain the timings of their shifts and disciplines.
Viii)

PCDA, Bangalore reserves the right to expel the Person deployed from its premises if he is
found to have consumed liquor during the duty hours"

i*)

Zhe contract agreement will be terminated if any of the conditions are violated or the
services of the security guards are not found satisfactory.

x)

Sealed quotation should be submitted duly enclosed with the following valid
documents, viz. EPF Registration No, ESI Registration No., Service Tar code No., Income
tax PAN/TAN No., Labour Deptt. License No", Professional Tax No. and Company
Registration No., police department registration/licenselclearance No" List of clients etc"
The Quotations which are not enclosed with the above documents will be liable to be
summariiy rejected"

xi) Experience

certificates issued by Govt/Central/State organization/Bank IPSU organization /Big


privateil"T firms for a minimum period of 3 years should be enclosed, else the quote will be
liable for rejection

xii)

The Contractor shall ensure that payment of Minimum wages under various Statutory
Rules are paid by him to the security guards employed by him for the said work and also
payment of service tax and duties to the Government. The wages quoted should include Basic,
VDA, EPF, ESI etc., 7he rate quoted should be for each security guard with a minimum B
hours duty a day for all the seven days of the week on monthly basis.

xiii)

The Contractor shall ensure that the rate quoted should include payment of Service

Taxes and duties to the Govemment.

Xiv)

The payments will be made in arrears through EFT in the following month after completion
of the service and after deducting statutory recoveries, if any. Bank details may be furnished

Xv)

The copies of Challans on account of payment of Service Taxes/EPF/ESI etc., duly certified
by the Contractor that the paid amount includes names of the security guards employed should be
enclosed with the Bills..

Xt i) In case of any eventualities, the liability/responsibility for the security guards


regarding payment of compensation squarely lies with the firms. This offrce will not be liable
for any payment as compensation to the security guards employed by the firm for whatsoever the
causes may be.

Xvii)

Your agency will be held responsible to make good the losses/damages ,if any, occur
to the building/Govt. Property, during the period of their duties. .

Xiii)

The employment of security guards by the firm does not entail any Permanent/Temporary
service in this department nor any experience certificate will be issued.

Xix)

is liable to pay Penalty that may be imposed on him by PCDA,


Bangalore for any breach of conditions of this contract/shortfall/ unsatisfactory services and will be
deducted from the payment due to him based on the satisfactory certificate fumished by concemed

PENALTY: The Contractor

Admin. Officer/Caretaker of all the Offrces mentioned in the Tender Enquiry.

rr)

Performance Security/Guarantee for an amount ofFive percent (57') ofthe value ofthe
contract should be fumished by the successful bidder in the form an Account payee Demand Draft,
Fixed Deposit Receipt from a Commercial bank, Bank Guarantee from a Commercial bank in the
prescribed format. The Performance Security should remain valid for a period of sixty days beyond
the date of completion of all contractual obligations.
.xxi)The Contractor is required to monitor the work on regular basis either himself or through one
his supervisor authorized for this purpose. No separate payment will be paid to the supervisor if
employed by the firm to oversee the duties.

of

xxii)

The Contractor shall sign each page ofthe Tender Enquiry, Annexure, Terms & Conditions
for having agreed to the same.

xxiii)

PCDA, Bangalore reserves the right to accept or reject any or all of the Tenders/Quotations
without assigning any reasons.

xxiv)

The Tender Enquiry may also be downloaded from the offrcial website ofPCDA, Bangalore

viz., pcdablr.gov.in.

Part IV

Subject: Requirement
sl" Address of the offices
No where security services

Format for Price Bid

of Security Guards on Contract basis

No. of

Amount

EPF

are required.

per
person/
month

13.61

4.75

o/o

(Rs.)

(Rs.)
1,.

ESI

persons of wages

profit

Tax on

(Percentage or
fixed
amount)

Amount

Gross
I

(Rs.)

Total
(4+5+
6+7+8

(Rs.)

Principal Controiler of
Defence Accounts,
No. 1"07, Lower Agram
Road, Bangalore 560 007.
Pay and Accounts Office
(ORs) ASC (South)

Lower Agram Road,


Bangalore-560 007
t-

Pay and Accounts Office


(ORs) AT

---+--

Old (HAL) Airporb Road,


Bangalore-S60 007

Pay and Accounts Office


(ORs) P"C.T.C..
No. 99, Dickenson Road,
Bangalore- 560 042

_1911!

10

_ .__

Total (in Words): Rupees

NOTE:

i)

Column 4

The wages mentioned should include Basic and VDA.


is mentioned, the components on which it is quoted should also be

ii) Column 7 - If percentage


furnished"

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