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Board of Trustees
Ross Chichester, President
Cynthia Trigg, Vice President
Neal Freitas, Clerk
Karen Chessell, Member
Teri Jamin, Member
Robbe Lehmann, Member
Thomas Moore, Member
At the time of the meeting, the Superintendent, who is chief administrative officer, shall secure the names of those wishing
to be heard. The Board may set a reasonable time limit for each speaker and for answering questions.
2.
When a statement to be presented to the Board is extensive or is a formal request for consideration of a specific item or items, the statement
should be written.
Public input is encouraged on action items on the agenda. Public comment is taken prior to Board deliberation and action. Individuals who wish to address
the Board may do so by securing recognition from the Chair. Public comment will be generally limited to three minutes, though the Board President has
discretion to extend or further limit the time as deemed necessary. Anyone with comments that will take more than three minutes is encouraged to put their
testimony in writing and provide a copy to the Board prior to or at the meeting. While the Board may impose reasonable restrictions on the time, place and
manner of public comments, it may not restrict comments based on viewpoint. Board meetings are generally conducted according to Roberts Rules of
Order. No action may be taken on a matter raised during public comment that is unrelated to any agenda item. No person shall orally initiate charges or
complaints against individual employees of the District at a public meeting of the Board. All such charges or complaints must be presented to the
Superintendent in writing, signed by the complainant. The Superintendent may in his or her discretion determine whether the complaint will be placed on the
agenda and heard by the Board. Any hearings by the Board of Trustees on a complaint against a District employee other than the Superintendent shall be
held in closed session in compliance with the Open Meeting Law, unless the employee requests the session to be open to the public.
Notice to Individuals with Disabilities: Members of the public who require special assistance or accommodations at a meeting of the Board of Trustees are
asked to notify the District Administration at 1638 Mono Ave., Minden, Nevada 89423, or by calling 782-7177, so that such notification is received at least
twenty-four hours prior to the meeting.
Revised 7/9/13
Gardnerville, Nevada
Tuesday, June 9, 2015
3:30 p.m.
AGENDA
1.
Call to Order
3:30 p.m.
A. Pledge of Allegiance
B. Adoption of Agenda (For Possible Action)
The Trustees reserve the right to take items in a different order to accomplish business in the
most efficient manner.
2.
Special Recognition
3:35 p.m.
CONGRATULATIONS ! ! !
2014 2015
CLASSIFIED EMPLOYEE OF THE YEAR
Transportation:
Steve Rooney
2014-2015
Teacher of the Year Nominations
Jerry Wulf
Dani Reid
Randy Thiele
Kelly McCue
Linda Homestead
Tim Grove
Suzanne Otsuka
Staci Dixon
Richard Fernandez
Jeff Rossler
Ramiro Oropeza
Caralee White
2014-2015
TEACHER OF THE YEAR
CCMES:
GES:
JVES:
MES:
PHES:
SES:
ZCES:
CVMS:
PWLMS:
DHS:
GWHS:
ASPIRE:
Stephanie McMillen
Shaunda Vasey
Brandi Torres
Jill Howe
Karen Tuggle
Leslie Campbell
Karen Boulet
Lin Falkner
Kristen Lovell
Kelly Yost
Toni Samuel
Telsche Hipple
Ryan Haskins
Gina Bartels
Jerry Wulf
Nita Fry
June 9, 2015
CERTIFIED:
CLASSIFIED:
Sharon Austin, Diane Griffin, Roy Gitthens, Julie Hines, Janice Hurst, Donna Kemp and
Judith Waite
3.
3:50 p.m.*
Information concerning the following consent items has been forwarded to each Board
Member for study prior to this meeting. Unless a Trustee or member of the audience has a
question concerning a particular item and asks that it be withdrawn from the consent list, the
items are approved at one time by the Board of Trustees.
Note: If one of the following items is removed for discussion, it will be heard at the end of the
consent items:
3.
3:50 p.m.*
June 9, 2015
3.
3:50 p.m.*
The District, through L/P Insurance Services, has received a renewal quote for the
Districts Business Travel Accident Insurance coverage. Included in each Board
Members agenda packet is a summary of the renewal coverage as quoted. Given the
minimal coverage, other vendors declined to quote. Although renewal is not required
until September, Staff is requesting alignment in advance of the required renewal with a
January 1 renewal date in keeping with other health insurance renewals.
As the summary indicates, premiums are essentially flat, only showing an increase in
cost due to increased volume of coverage, not increasing rates. Staff recommends
continuing with AC Newman for the 40 month term with a single payment of $9,855.
RECOMMENDATION: Approve the quote for the Districts Business Travel Accident
Insurance coverage for the 40 month term of Sept. 1, 2015
through Jan. 1, 2019 with AC Newman with a single payment of
$9,855 in premium; and authorize Business Services to
approve changes in coverages due to changes in volume, if
any. Funding provided through the General Fund.
June 9, 2015
3.
3:50 p.m.*
L. Single Point of Entry Bid Award for JVES and CCMES schools
With the 5 Year Capital Plan including the Single Point of Entry (SPE) Projects
revised and approved last December, Staff solicited proposals for Jacks Valley and CC
Meneley Elementary Schools SPE project. Funding will be attributable to the Capital
Projects Fund, and charges will fall in fiscal years 14-15 as well as 15-16.
Two bids were received on May 27. Upon thorough review, Reyman Bros. Construction
Inc. was determined to be the lowest responsive and responsible bidder. Staff requests
approval to award only the base bid and alternative (CCMES only), and provide a 10%
Owners Contingency budget within the total Not To Exceed budget authority.
Base Bid = $111,000 + Alt (CCMES) $7,400 with Owners Contingency (Owner retained
and controlled) = $12,000; Total Not to Exceed Budget = $130,400.00; Contractor =
Reyman Bros Construction Inc.
RECOMMENDATION: Approve the request from Business Services to award a
3:55 p.m.*
Pau-Wa-Lu Middle School Principal, Keith Lewis, will present his report on
progress toward school performance goals.
5.
4:15 p.m.*
Superintendent Dr. Lisa Noonan will report to the Board regarding activities of the past
month and upcoming events that may be of interest to them.
6.
4:30 p.m.*
Karen Chessell will present details of NASB accomplishments, current issues and goals.
7.
Board Reports
4:35 p.m.*
8.
9.
Correspondence
Annual Facilities Master Plan Update
(Administrative Report)
4:40 p.m.*
4:45 p.m.*
In April 2010, the Board approved a 10 year Facilities Master Plan (FMP). Staff has
brought updates to the Board each year since the inception of the FMP with the exception
of last year as no major projects had been completed which would require revisions to the
site scoring, condition or technology readiness. Overviews have been provided to the board
for review, and will be posted to the Districts website following Board review.
Regular Board Meeting
June 9, 2015
10.
4:50 p.m.*
In preparation for the Districts 2014-2015 Final Budget, Staff would like to review with the
Board a modified five-year capital improvement plan as required by Nevada Revised
Statutes.
Included in each Board Members agenda packet is the aforementioned revised five-year
capital improvement plan. The plan has been revised principally to accommodate revised
cash flow timing, revised cost estimates of certain projects, and addition of proposed bond
funded projects. Staff will provide detailed explanations and rationale for proposed changes
to the updated Five Year Capital Improvement Plan, and answer any questions that the
Board may have.
RECOMMENDATION: Approve updated FY2015-16 Five Year Capital Improvement
Plan as recommended by Business Services.
11.
4:55 p.m.*
In accordance with Nevada Revised Statutes, Nevada Administrative Code and Department
of Taxation Regulations, it is necessary to consider adoption of the following resolutions in
order to make final amendments and augmentations to the Districts 2014-15 budgets:
No. 15-02 Resolution to Augment and Amend the General Fund for the Fiscal Year
2014-15
No. 15-03 Resolution to Augment and Amend Special Revenue Funds (to which ad
valorem taxes are not allocated) for the Fiscal Year 2014-15
All budget amendments and augmentations, both revenues and expenditures, included in
the Resolutions are adjustments made to reflect financial events that have occurred after
December of 2014 the last time that the District amended District budgets.
Copies of the Resolutions and supporting data are included in each Board Members
agenda packet. These amendments are intended as final budget adjustments for fiscal
year 2014-15, and action is required to make them effective in accordance with Nevada
Revised Statutes.
RECOMMENDATION: By separate actions, (a) Adopt Resolution #15-02 as submitted
by Business Services, and (2) Adopt Resolution #15-03 as
submitted by Business Services.
12.
5:05 p.m.*
June 9, 2015
13.
5:10 p.m.*
14.
Assets
High School Social Studies Common Assessments
(Discussion and For Possible Action)
5:15 p.m.*
Rommy Cronin, Director of Education Services, Area 3, will present proposed revisions to
the High School Social Studies Common Assessments. The proposed change will increase
the rigor for students by adopting common Document Based Questions.
RECOMMENDATION: Approve proposed revisions to increase rigor and align with
literacy standards in Nevada Academic Content Standards.
15.
5:30 p.m.*
Rommy Cronin, Director of Education Services, Area 3, will present for first reading
proposed revisions to Board Policy No. 226, Parent and Family Involvement. Proposed
revisions clean up language and change the name of the Family Involvement Team (FIT) to
the Douglas Parent Advisory Council (DPAC) to align with NRS.
RECOMMENDATION: Approve first reading of Board Policy No. 226, Parent and
Family Involvement.
16.
5:40 p.m.*
The superintendent will review recommended changes to Board Policy No. 808,
Competitive Food Sales, regarding status of open and closed campus during lunch
periods for DCSD students.
RECOMMENDATION: Approve first reading of Board Policy No. 808, Competitive
Food Sales.
Public Comment:
6:00 p.m.
Comments from the public are invited at this time on topics not specifically addressed
elsewhere in the agenda. A sign-up sheet is provided and individuals who wish to address
the Board are asked to indicate their desire to speak and the topic about which they will
speak. The Board reserves the right to limit the amount of time that will be allowed for
each individual to speak. The Board is precluded from acting on items raised during Public
Comment that are not already on the agenda. The Nevada Open Meeting Law prohibits
the discussion of the character, conduct, or competency of any person without proper
notice being given to that person.
June 9, 2015
17.
6:05 p.m.*
During the regular meeting on May 20, 2015, two or more board members requested that an
agenda item be placed on the June agenda regarding the new STEM building at Douglas
High School.
RECOMMENDATION: That the Board of Trustees hold the requested discussion and
take any appropriate action if needed.
18.
Facilities Update
6:15 p.m.
The superintendent will update the board on new information regarding the former
Kingsbury Middle School property (1900 Echo Drive, Stateline NV 89448) and the Old Gym
at Carson Valley Middle School. (1477 U.S. Hwy. 395, Gardnerville, NV 89410).
RECOMMENDATION: That the Board of Trustees delays consideration of proposals
to lease the former KMS property until the August meeting.
19.
6:35 p.m.*
20.
Adjournment
(*) Times are estimated. Items on the Agenda may be taken out of order. The Board of Trustees may
combine two or more agenda items for consideration, and may remove an item from the agenda or delay
discussion relating to an item on the agenda at any time. Generally speaking, the item will be heard no
earlier than the time indicated.
If copies of the complete agenda (and supporting materials) are desired in advance, they may be
obtained at the District Office on the Friday or Monday preceding a regular Tuesday meeting of
the Board. Please contact Carolyn Moore at 775-782-5134 or cmoore@dcsd.k12.nv.us.
Notice to Individuals with Disabilities: Members of the public who require special assistance or
accommodations are asked to notify the District Administration at 1638 Mono Avenue, Minden, Nevada,
89423, or by calling 782-5135, so that such notification is received at least twenty four (24) hours prior to
the meeting. In conformance with the Open Meeting Law, it is hereby noted that the agenda for the
meeting of the Douglas County School Board of Trustees has been posted at the following locations:
Gardnerville Post Office, Gardnerville, NV
Minden Post Office, Minden, NV
Douglas County School District Office, Minden, NV
State of Nevada website: https://notice.nv.gov/
June 9, 2015
Classified Personnel
CLASSIFIED CHANGES
Name
Natashya McMahon
Former Position/Location
Special Ed Aide DHS
New Position/Location
Special Ed Aide SES
Jennifer Wilson
Effective Date
08-17-2015
Replacing
Amy McCormick
08-17-2015
Suzanne Otsuka
Position/Location
Special Ed Aide SES
Shannon Dry
Jennifer Wilson
07-31-2015
05-29-2015
07-31-2015
05-29-2015
08-31-2015
Certified Personnel
CERTIFIED RESIGNATIONS/RETIREMENT/LOA
Name
Position/Location
Reason
School Year
Paul Lorion
Resignation
2015-2016
Allison Smith
Music Teacher/DHS
Resignation
2015-2016
Sue Linn
Teacher/JVES
Retirement
2015-2016
Connie Forstrom
Resignation
2015-2016
Kathy Bomba-Edgerton
Speech/Path Teacher/JVES
Vice-Principal JVES/SR Program
Specialist
Resignation
2015-2016
Elisabeth Noonan
Superintendent/DCSD
Retirement
2015-2016
Rebecca Thompson
Classroom Teacher/JVES
Resignation
2015-2016
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