1

Recrutiment Process System

Documentation

Group 7

Group Member

Instructor

Student381660

DAT THAI DOAN

Student402413

VIET LAI TIEN

Student399288

BINH NGUYEN HUY

Student400134

HOANG NGUYEN NGOC

Student408493

DONG NGUYEN MANH

Contents
I. ACKNOWLEDGEMENT...........................................................................................................................................8
II. PROBLEM DEFINITION.....................................................................................................................................9
1.

Introduction:..............................................................................................................................................................9

III. CUSTOMER REQUIREMENT SPECIFICATION......................................................................................9

1.

Existing Scenario:.....................................................................................................................................................9

2.

Popose Solution:.......................................................................................................................................................9

3.

Hardware/Sorfware Requirements:...........................................................................................................................9

IV. ACHITECTURE & DESIGN OF THE AITSM.............................................................................................10

A.

Data Flow Diagram.......................................................................................................................................10

B.

Data Flowchart...............................................................................................................................................18

V. ENTITY RELATIONSHIP DIAGRAM (ERD).............................................................................................19

VI. DATABASE DESIGN..........................................................................................................................................19
VII. SREEN SHOT......................................................................................................................................................22

I. ACKNOWLEDGEMENT
We would like to acknowledge all those who have given support and
help us make the project a success.
First of all, we wish to express our deep gratitude to all faculty who have been
devoting their precious time to helping us.
We are grateful to our families and our friends who care and encourage us even
though we are successful or failed.
We are much thankful to the entire staff and chairmen at the Aprotrain Aptech
Center who have been organising and looking after our studying course.
Finally, we would like to offer many thanks to all students in school
for their valuable suggessions.

We would like to thank sincerely!

Group 7 C0909HV

4
II. PROBLEM DEFINITION

1. Introduction:
Recruitment management system is the comprehensive tool to manage the entire recruitment processes
of an organisation. It is one of the technological tools facilitated by the information management systems
to the HR of organisations. Just like performance management, payroll and other systems, Recruitment
management system helps to contour the recruitment processes and effectively managing the ROI on
recruitment.

III. CUSTOMER REQUIREMENT SPECIFICATION

1. Existing Scenario:
This project is aimed at developing a web-based and central Recruitment Process System for the HR
Group for a company. Some features of this system will be creating vacancies, storing Applicants data,
Interview process initiation, Scheduling Interviews, Storing Interview results for the applicant and finally
Hiring of the applicant. Reports may be required to be generated for the use of HR group.

2. Popose Solution:
Development of a web-based Recruitment Process System for the HR group for a company.
There are HR group who will create vacancies, create applicants (persons applying for a vacancy), initiate
interviews and close vacancy. There are interviewers who will be intimated about the interview schedule
and finally enters the result.

3. Hardware/Sorfware Requirements:
Hardware

A minimum computer system that will help you access all the tools in the courses is a
Pentium 166 or better
256 Megabytes of RAM or better
Windows 2000 (or higher if possible)

Software

Notepad/HTML editor/visual studio/J2EE

Java/asp.net
SQL Sever 2000
IE 5.0/ Netscape 6.0
Visual studio.net
J2EE

IV. ACHITECTURE & DESIGN OF THE AITSM

A. Data Flow Diagram

Customers Functions

Admins Functions

Recrutiment
Process
System

Customer

Result

DFD Level 0 Context Diagram

Administration Manager

Result

Input new in
Result

Input

Custome

DFD Level 1 Process of System

Users fun

Result
Request
Request
applicant

Get data
Result

Result

DFD 4.1 Functions of Member

10

Result
Request
Request
View

Get data
Result

Result

11

DFD 4.1.2 Functions of Interviewer

12

Request

Result

DATABASE

13

DFD 5 Processes Administration Manager

Result
Request

Request

DATABASE

Result

5.4
Manager
Interview, Member

Result

Request

14

Result
Result

Add new
Request

Delete
Update
Request
Request
DATABASE
Result

5.1.1
Add new
Vacancy

Request

5.1.2
Update Vacancy
Information

5.1.3
Delete
Vacancy
Result

Result
Add new
Request

Result

Result

Delete
Update
Request
Request
Result

Administration Manager

DATABASE

DFD 5.1 Processes Administration Manager to manage Vacancy

Information

5.2
Manager
Applicant

15

Result
Result

Add new
Request

Delete
Update
Request
Request
DATABASE
Result

5.2.1
Add new Applicant

5.2.2
Update Applicant
Information

5.2.3
Delete
Applicant
Result

Result
Add new
Request

Result

Delete
Update
Request
Request

Administration Manager

DFD 5.2 Processes Administration Manager to manage Applicant

Information

16

B. Data Flowchart

1.Login

17

Start

Input Username
And Password

Display Error Message

Check Exist In Databse

False
Exist
True

Login Success

End

2.Change Password

18
Start

Input Old and New Password

Check Exits In Databse

False

Exit

True
Change Password Successfully

End

3. Password Recovery

19
Start

Input Username,Email

Dis

Check Exits In Databse

False

Exist

True
Recover Password Successfullyy

End

4 . Add New Items( Vacancy, Applicant, )

20

21

False

5. Edit Items( Vacancy, Applicant, )

True

False

True

Exist

Add New Success

22

False

23
True

6. Delete Items(Vacancy, Applicant, Member, Interview)

Start

Confirm Delete

Valid

False
Exist

True
Delete in Database
Edit Success

End

7. Logout
Start

True

Confirm

Logout User

False

Return to website

Stop

24

V. ENTITY RELATIONSHIP DIAGRAM (ERD)

25

VI. DATABASE DESIGN

Table: Department

Table: Applicant

26

Table: Employee

Table: Role

Table: RoleOfEmployee

27

Table: SchedulingInterview

Table: Vacancy

Table: VacancyOfApplicant

28

VII. SREEN SHOT

29

Homepage

30

Admin Homepage