PROCURE TO PAY

Purchase Order (PO)

1.
2.
3.
4.
5.
6.
7.
8.

Create requisition
Approve Requisition
Auto communicated
Convert to PO using Auto create
Approve by its manager
Communicate PO to supplier ( fax, email, shipping)
Receive Goods
Create receipt for the good

Account Payable (AP)

9. Create AP invoice
10. Payment creation
11. Transfer to GL
12. Import Journals (Payables)
13. Review Journal
The Receipt is generated after the above said process. Its now time to create an invoice for the
received goods

CREATE AP INVOICE:
Navigation: Payables>Invoice>Entry>Invoice
Click on the Type column of the invoice and enter the PO number, then the supplier, Supplier
site, Supplier site automatically appears then click tab and the date appears.
Enter the receipt number and the amount as required.
Click on the match button (Here we match the PO) then click the find button after a new form is
opened.

Click on the match check button, and then the fields are highlighted with yellow.
Then click on the Distribute button

A new form named match to purchase order is opened. Click on the match check button.
Fill the yellow buttons.
SAVE the form.

Close the match forms.

In the main invoice form, click the Actions button. A form opens click on validate and validate
related invoice and click OK.

The invoice status changes form Never Validated to Validated.

Now again click the Action button.

A form opens; now check the Account Creating button and click OK button. After again click the
Action button, a form opens Check the Pay in full button and Click OK.

The payments form opens. Enter the yellow fields and SAVE the form

POST TO GENERAL LEDGER

NAVIGATION: Payables manager>invoice
Click on the invoice> in the tool bar click view> request
Then click on Submit a new request
Click on Single Request
Then a Submit request form opens.
In the NAME field enter Payables Transfer to General Ledger,
Then a parameters form opens. Enter the required field like date, in the Transfer to GL interface
to be In Detail.

Click on OK button after that

Click on Submit button
Click on find button

View the phase and status to be completed and normal.

When you click the view button the output is seen in the new browser window.

IMPORTING TO GENERAL LEDGER

Navigation: GL super User>Journal>Import>Run
The import journal form opens,
In the source, enter payables because we are importing the payables modules record to journals
and click Import.
When we import to journals, the request id appears on the screen.

In the tool bar

Click View>requests
A request form appears. Click find.
Click refresh till the phase and status converted to completed and normal.

MAIN TABLES IN PROCURE TO PAY

PO REQUISITION
MAIN

INTERFACE

HEADER

Po_requisition_headers_all

Po_requisitions_interface_all

LINES

Po_requisition_lines_all

Same as header

DISTRIBUTION Po_req_distributions_all

Po_req_dist_interface_all

PURCHASE ORDER
MAIN

INTERFACE

HEADER

Po_headers_all

Po_headers_interface

LINES

Po_lines_all

Po_lines_interface

SHIPMENT

Po_line_locations_all

DISTRIBUTION Po_distributions_all

Po_distributions_interface

RECIEPT
Receipt no is present in column receipt_num of header table
MAIN

INTERFACE

HEADER

RCV_shipment_headers

RCV_headers_interface

LINES

RCV_shipment_lines

RCV_lines_interface

For Journals RCV_transactions

RCV_transactions_interface

INVOICE TABLES
MAIN
HEADER and
AP_invoices_all
LINES
DISTRIBUTIONS AP_invoice_distributions_all
PAYMENTS

INTERFACE
AP_invoices_interface
AP_invoice_lines_interface

AP_checks_all
AP_invoice_payments_all

1. After Payment the information is stored in tables

AP_AE_headers
AP_AE_lines

2. Run the concurrent request PAYABALES TRANSFER TO GL

Then the information is transferred to
GL_interface
3. After the import journal concurrent program information is transferred to
GL_JE_Batches
GL_JE_headers
GL_JE_lines
GL_import_references

SUPPLIER
MAIN

INTERFACE

SUPPLIER

PO_vendors

AP_suppliers_int

SUPLIER SITE

PO_vendor_sites_all

AP_supplier_sites_int

SUP-CONTACTS

PO_vendor_contacts

AP_supplier_contacts_int