Auckland Zoo - RFP Coffee Final

Request for proposal
For Exclusive Brand Presence for Coffee at Auckland Zoo

This RFP is being issued for:
Regional Facilities Auckland Limited
Identifying number:
ACPN 18808
Date of Issue
Wednesday 3rd June 2015
Date that Response Box

opens:
Tuesday 23 June 2015
Date and time that Response

Box closes:
RFPs must be delivered to:
Thursday 25 June 2015 at 2pm
rd
th
Response Box,
Brand Presence for Coffee at Auckland Zoo
Reception,
Auckland Zoo
Motions Road
Auckland 1022
RFPs information contact:
Jo Gray
Tel: 02780 722 68
E-mail: Joanna.gray@rfal.co.nz
Contents
Section A
Background and Proposal Process .......................................................................................... 3
Section B
Schedule to RFP Conditions .................................................................................................... 5
Section C
RFP Conditions ........................................................................................................................ 7
Section D
Proposal Analysis ................................................................................................................... 11
Section E
Scope of Goods and/or services Specification ...................................................................... 15
Section F
Terms of Contract .................................................................................................................. 16
Appendix 1
Proposal Acknowledgement Form ......................................................................................... 17
Appendix 2
Proposal Form ........................................................................................................................ 18
Appendix 3
Statement of Departures ........................................................................................................ 19
Appendix 4
Conflict of Interest Declaration ............................................................................................... 21
Page 2 of 22
Auckland Council and CCOs - Request for Proposal, Version 5, May 2014
Section A Background and Proposal Process

1.
Introduction and background

Auckland Zoo is home to New Zealands largest collection of animals with 117 different species and more than
700 animals. We are currently recognised as one of the most progressive zoos in the world and are delighted to
have won national and international environmental-related awards.
Compass Group New Zealand Ltd currently hold the agreement to provide retail catering services for Auckland
Zoo. Products will be sold via the catering supplier and any supply agreement will be negotiated directly with
the catering supplier.
By partnering with Auckland Zoo you are potentially helping to assist us to develop support for much needed
research, breeding and the many conservation projects we are involved with both nationally and internationally
You will also assist us to add to the overall visitor experience aimed to inspire our community and galvanise
action for wildlife. Auckland Zoo attracts more than 700,000 visitors a year and enjoys a consistently high level
of broad media exposure via websites including social networking, television and radio.
This request for proposal (RFP) is issued for Regional Facilities Auckland (RFA). Through this RFP, RFA invites
proposals for the provision of exclusive brand presence for Coffee. The aim of RFA in this process is to obtain
sufficiently detailed information from potential suppliers of the coffee about their respective organisations and
their ability to provide the coffee (having regard to several factors including the quality of the coffee products,
the supplier's ability to deliver on a timely basis, and price as well as potential benefits to Auckland Zoo), to
enable RFA to select and appoint a party (or parties) to provide the coffee to Auckland Zoo.
In awarding the contract to a supplier, RFA intends to achieve:
2.
(a)
Value for Auckland citizens, ratepayers and customers;
(b)
Optimum value consistent with its strategic objectives; and
(c)
Alignment with Auckland Zoos conservation values
Scope of contract
The scope of this procurement includes:
Fresh and ground coffee beans
Cold brew coffee products
All four outlets at the Zoo will be included in this procurement
Darwins
Weta
The Lookout
The Watering Hole
The scope of this procurement does not include:
Page 3 of 22
All other non-alcoholic beverages
Alcoholic beverages
Frozen beverages
3.
Proposal programme
The following is an indicative proposal programme. RFA may modify the steps and/or dates at any time in its
sole discretion. Participants will be notified of changes.
4.
rd
RFP issued
Wednesday 3 June 2015
Last date for questions
Thursday 18th June 2015
RFP closing date
Thursday 25 June 2015 at

2pm
Evaluation period commences
Thursday 25 June 2015
Clarification and confirmation of proposals
26 June 1 July 2015
Presentations by shortlist participants to evaluation team (if required
As Required
Evaluation period ends
Thursday10th July 2015
Negotiations with preferred participant(s) (if any)
W/C 13 July 2015
Contract commencement (if any)
Friday 31 July 2015
th
th
th
st
Proposal selection process and attributes
4.1.
Proposal evaluation will use the weighted attributes methodology. The evaluation process is described in
Section B (Schedule to RFP Conditions) and will evaluate your responses to the information requested in
Section D (Proposal Analysis).
4.2.
Without limiting RFAs rights set out in clause 11 of the RFP Conditions, the RFA intends that its nominated
evaluation team will evaluate each proposal against the attributes set out in Section D1 (Detailed Statement of
Attributes).
5.
Form of proposal
5.1.
RFA requires proposals to be submitted in accordance with the information set out in Section D (Proposal
Analysis) and requirements of Section E (Scope of Goods and/or services Specification) and it is recommended
that proposals address the attributes/information in the order set out in Section D.
5.2.
In addition, participants are encouraged to provide suggestions on how they might work with RFA to minimise
costs and/or increase efficiency.
5.3.
Please refer to Section B (Schedule to RFP Conditions) for a list of documents to be completed and submitted
by the participant with the proposal.
6.
Participant acknowledgement
6.1
Participants who intend to participate in the RFP process are encouraged to acknowledge receipt of this RFP by
signing and returning Appendix 1 (RFP Acknowledgement Form).
7.
Notices to Participants
7.1
All responses to questions and/or requests for clarification or information, other than those that relate to a
participants response, will be advised via a Notice to Participants. All Notices to Participants will be issued via
GETS or direct email.
Page 4 of 22
Section B Schedule to RFP Conditions

Clause number references refer to Section C (RFP Conditions)
2.4
RFP information
contact person
Name: Jo Gray
Mobile: 02780 722 68
Email: Joanna.gray@RFAL.co.nz
2.3 and 4.1

Last date for questions
and requests for
explanatory notices
Thursday 18th June 2015
5.1
Response Box opens
Tuesday 23 June 2015
5.1
Response Box closes
Thursday 25 June 2015 at 2pm
5.2
Address of Response
Box
Response Box,
rd
th
Reception,
Auckland Zoo
Motions Road
5.2 Information to be
submitted with the
proposal
Auckland 1022
Note: Proposals must be delivered. Posted, faxed or emailed proposals
will not be accepted.
Envelope marked Proposal for Exclusive Brand Presence for Coffee at
Auckland Zoo
Include te following
1. 3hardcopies and 1 electronic copy of the full response, on CD or
USB key
2.
3. Appendix 2 (Proposal Form).Participants detailed proposal which
includes all of the information set out in Section D (Proposal
Analysis) and all the requirements of Section E (Scope of Goods
and/or services Specification).
4. Appendix 4 (Statement of Departures).
5. Appendix 5 (Conflict of Interest Declaration).
The above envelope is to be deposited in the Response Box and marked
with the following information:
1. Proposal for Exclusive Brand Presence for Coffee at Auckland Zoo
2. Organisation name
3. Name of organisations contact person
4. Telephone number for contact person
5. Organisation address
6. Date proposal submitted
7.1
Validity Period for
proposals
Three calendar months.
11.1 Proposal
Evaluation Method
Subject to Section C (RFP Conditions):
Page 5 of 22
Proposals will generally be evaluated using the weighted attributes

methodology
Where the weighted attribute method applies, weightings will be applied as
follows:
NON-PRICE ATTRIBUTES
Product and supply
Sales support and aligned values
20%
40%
OTHER FINANCIAL BENEFITS AND PRICE ATTRIBUTES

Cash and in-kind benefits to Auckland Zoo
40%
TOTAL
100%
13.1
Confidentiality
The RFP Documents (as defined in Section C) are/are not (delete one)
confidential.
Page 6 of 22
Section C RFP Conditions

1.
Interpretation
1.1
In this Section C:
a)
b)
c)
d)
e)
f)
g)
Contact Person means the RFP information contact person stated in the Schedule to RFP
Conditions.
RFP Documents means this RFP and any and all documents and written information issued in
relation to this RFP.
Schedule to RFP Conditions means the schedule of information set out in Section B.
RFP Conditions means these conditions as set out in Section C.
Goods and/or services mean those goods or services identified in Section E (Scope of Goods
and/or services).
The term including does not imply any limitation.
Any rights reserved to RFA may be exercised at the sole discretion of RFA
2.
Issue of RFP Documents
2.1
The issue of the RFP Documents is not an offer to enter into a contract.
2.2
The RFP Documents have been provided to assist participants in preparing proposals. RFA does not
represent or warrant the completeness or accuracy of the RFP Documents. Participants rely on any
information provided in relation to this RFP at their own risk and are responsible for the interpretation of that
information. RFP documents remain the property of RFA.
2.3
The Contact Person may be contacted with any questions in relation to this RFP. All questions must be
received by the last date for questions set out in the Schedule to RFP Conditions.
2.4
If requested in Section A, participants must acknowledge receipt of the RFP Documents by completing
Appendix 1 (Proposal Acknowledgement Form) and returning it to the Contact Person.
3.
Participants to inform themselves
3.1
Each participant is deemed to have examined the RFP Documents and to have satisfied itself as far as is
practical for an experienced supplier as to the correctness and sufficiency of:
a)
b)
its proposal to cover the Goods/ Services; and

the prices/rates/sum stated in its proposal.
3.2
The rates/prices submitted in each participants proposal will, except where otherwise provided, allow for all
of the participant's obligations under the terms of contract as set out at Section F (Terms of Contract). The
participant will undertake any investigations, measurements and analysis as it may consider necessary
before submitting a proposal.
3.3
The Contact Person is the only person authorised to receive queries, requests for information or other
communications by participants or related parties regarding this RFP. RFA will not be bound by any
statement, written or verbal, made by any person including the Contact Person unless that statement is
subsequently incorporated into a formal written contract for the provision of the Goods and/or services
between RFA and the participant.
4.
Ambiguities in the RFP Documents
4.1
Participants may request an explanatory notice where the RFP Documents are ambiguous or unclear. All
requests for explanatory notices must be received by the last date for questions set out in the Schedule to
RFP Conditions.
4.2
In the absence of an explanatory notice, proposals may be submitted subject to any reasonable
interpretation of any ambiguity or uncertainty in the RFP Documents, provided that the interpretation is
expressly stated in the proposal.
Page 7 of 22
5.
Submission of proposals
5.1
The Response Box will open and close at the time and place stated in the Schedule to RFP Conditions. The
Council Organisation reserves the right to extend the period allowed for the submission of proposals.
5.2
Each proposal must be:

a)
packaged, identified and addressed as set out in the Schedule to RFP Conditions.
b)
deposited to the correct Response Box before the closing time. However, RFA reserves the right to
accept late proposals. Any late proposal in respect of which RFA chooses not to exercise its
discretion will be returned unopened.
c)
physically delivered. Proposals submitted by post, facsimile or email or any other means other than
personal delivery will not be accepted.
d)
in the form and include the information required by the RFP Documents.
e)
signed by or on behalf of the participant.
5.3
The cost of preparing and submitting a proposal, and the cost to the participant of any subsequent
negotiations, meetings or discussions, will be borne by the participant.
5.4
If a proposal contains an error and RFA becomes aware of that error, then RFA will draw the error to the
attention of the relevant participant(s) and reserves the right to either:
a)
Invite the participant to confirm that its proposal remains open for acceptance at the rates, prices or
sum set out in the proposal, notwithstanding the error; or
b)
Permit the participant to correct the error (including by alteration of the rates/prices or sum set out in
the proposal).
5.5
If RFA invites the participant to provide the confirmation set out in clause 5.5(a) above and the participant
does not provide such confirmation within the timeframe set by RFA, the relevant proposal will be deemed
withdrawn by the participant.
5.6
The participant will include rates and/or prices or a sum for all the Goods and/or services. The
rates/prices/sum must be provided in the format set out in the pricing schedule set out in this RFP (or, where
no pricing schedule is included, in the format deemed appropriate by the participant).
5.7
Goods and/or services against which no rate or price is specifically submitted by the participant and are
required to be provided as part of the Goods and/or services will be deemed covered by other rates and
prices submitted by the participant. If there is any ambiguity or uncertainty over what the rates and/or prices
submitted cover, the Council Organisation will be entitled to interpret them.
5.8
Without limiting its rights under clause 5.8, RFA reserves the right to request any participant to clarify and/or
amend its proposal and/or negotiate with participants.
5.9
The participant warrants that:

a)
all information it submits is complete and accurate in all material respects and is not misleading
whether by omission or otherwise;
b)
none of the information it submits breaches any third partys rights, including intellectual property rights,
and the use of the information in relation to this RFP will not breach such rights;
c)
it has not withheld any information potentially relevant to RFAs consideration of its proposal, including
any actual or potential controversies, disputes or claims involving the participant; and
d)
the foregoing warranties will remain true and correct during the period of any negotiations between the
participant and RFA.
6.
Acceptance of proposal
6.1
The lowest priced, highest scoring or any proposal will not necessarily be accepted. RFA reserves the right
to:
a)
accept none or any of the proposals;
b)
waive any non-conformities or other irregularities or informalities in the RFP process;
c)
amend the RFP process or any associated documents;
d)
suspend, withdraw or cancel, in whole or in part, the RFP process or withdraw the contract at any
time;
e)
enter into negotiations with one or more of the participants; and/or
f)
request additional proposals,
without incurring any liability to any participant.

Page 8 of 22
7.
Validity period and outcome
7.1
All proposals submitted will remain open as an offer capable of acceptance by RFA for the validity period
stated in the Schedule to RFP Conditions.
7.2
RFA reserves the right to extend the validity period and, if it does so, will notify all participants of the new
validity period and give them the opportunity to withdraw from this RFP process.
7.3
Participants will be notified of the outcome of this RFP process.
8.
Alternative, tagged and other non-conforming proposals
8.1
RFA would prefer to receive proposals that comply with the RFP Documents but reserves the right to
consider proposals submitted with departures, tags, qualifications, conditions or endorsements (Nonconformities). All Non-conformities must be set out in a statement of departures included with the relevant
proposal.
8.2
RFA reserves the right to:

a)
evaluate, consider or reject any alternative proposal and/or proposal with Non-conformities
(whether or not the proposal has been submitted with an express statement of the Non-conformity
or that statement has been included in a statement of departures);
b)
assign a price to a Non-conformity; and/or
c)
request any participant to withdraw any Non-conformity either with or without an adjustment to the
rates/prices/sum set out in the proposal.
8.3
RFA reserves the right to require participants to submit additional information to facilitate the evaluation of its
proposal.
9.
Due diligence
9.1
As part of the RFP process, RFA, and its advisors may carry out due diligence investigations of any
participants that submit proposals.
9.2
Each participant agrees to fully co-operate with any due diligence activities (including providing all
information which may be requested).
10.
No obligations
10.1
No legal or other obligations will arise in relation to the conduct or outcome of this RFP process. For the
avoidance of doubt, no process contract will apply to this RFP.
10.2
No legal or other obligations will arise in relation to provision of the Goods and/or services unless and until a
formal written agreement for the provision of those Goods and/or services is signed by RFA and the relevant
participant.
10.3
RFA and its agents or advisors will not be liable in contract, tort or in any other way for any direct or indirect
damage, loss or cost incurred by any participant or other person in respect of the RFP process, its conduct
or outcome.
11.
Method of evaluation
11.1
The intended method of proposal evaluation and weightings (where applicable) is set out in the Schedule to
RFP Conditions. However, RFA reserves the right to depart from this methodology and weightings.
12.
Ethics
12.1
Participants must complete and submit the Conflict of Interest Declaration set out in the RFP Documents.
12.2
RFA reserves the right to exclude any participant from this RFP process if RFA becomes aware that the
participant has:
a)
any undeclared conflict of interest;
b)
made any attempt to influence the outcome of the RFP process by canvassing, lobbying or
otherwise seeking the support of any officers, consultants, advisors or elected representatives of
RFA (whether before or after the issue of this RFP);
c)
engaged in any practice that gives or is intended to give one or more participants an improper
Page 9 of 22
advantage over any other participant; and/or

d)
engaged in any practice that is illegal or which RFA considers to be unfair or unethical (including
collusion and secret commission arrangements).
13.
Confidentiality
13.1
If indicated as such in the Schedule to RFP Conditions, the RFP Documents are confidential. Participants
must not release or disclose any RFP Document or any information in an RFP Document to any other
person (other than their employees or advisors) without the express prior written consent of RFA.
13.2
Participants must not make any public statement regarding this RFP process without the express prior
written consent of RFA.
13.3
RFA may, if it considers it appropriate, require a participant to sign a confidentiality deed before releasing
any confidential or commercially sensitive information to the participant. The participant agrees to sign the
confidentiality deed, if requested.
13.4
RFA reserves the right to exclude any participant from this RFP process if the Council Organisation
becomes aware that the participant has breached any of the obligations set out in this clause 13.
13.5
RFA are subject to the Local Government Official Information and Meetings Act 1987. Information provided
by participants may be required to be disclosed under that act.
14.
Preferred participant
14.1
If a participant is selected as 'a preferred participant' then such selection does not constitute an acceptance
by RFA of the participant's proposal, or imply or create any obligations on RFA to award the contract to that
participant.
14.2
RFA may at any time, without being liable to the preferred participant, cease discussions or negotiations with
any preferred participant and not award a contract to that party.
Page 10 of 22
Section D Proposal Analysis
1. Detailed information to be included in RFP

To evaluate whether each Participant has the capability and capacity to perform the services required for the
project, each respondent will need to answer all questions in Section D below in full and in order. Each
question must be answered independently.
Respondents are asked to provide information to questions relevant to the scale and scope of services
necessary for the requirements of the project based on the information contained within the Scope of
Services.
Page 11 of 22
A.
Non-pricing attributes Product and supply (weighting 20%)
Question
Number
Question
A.1
Describe your product range to suit our range of visitors and patrons
A.2
Describe how you will ensure product availability to meet demand during peak
times
Please tell us if Auckland Zoo will have priority of supply?
A.3
What is your ordering policy/procedure?
A.4
What is your delivery policy/procedure?
A.5
What is your returns policy/procedure?
A.6
Describe how your organisation would manage price increases.
A.6
Products at the Zoo will be sold via the catering services suppliers. Please
provide a wholesale price list showing the maximum prices at which coffee
products will be supplied to the catering services supplier at Auckland Zoo,
together with your usual price points for those products. Please provide this in
excel format.
A.7
Please detail your current Barista training practises and steps taken to ensure
consistent quality of product.
A.8
Please provide any independent recognition or awards relevant to the product

range.
Page 12 of 22
B. Aligned values and sales support (weighting 40%)

Question
Number
Question
B.1
Please describe your approach to corporate and social responsibility and how it
aligns with Auckland Zoos values.
As a conservation organisation we advocate for various environmental causes
and sustainable practises. One such high profile cause is the elimination of
consumption of palm oil and other practises that contribute to the destruction of
habitat for wildlife.
Please refer to our website www.aucklandzoo.co.nz for more information.
B.2
How is your organisation working towards becoming a more sustainable

organization?
B.3
Where is your product sourced from, describe its journey from collection to cup.
Please consider any environmental impacts of coffee production and steps you
have taken to address these. Specify any independent accreditation or
validation e.g. fairtrade, the rainforest alliance.
B.4
Provide examples of creative solutions or initiatives to grow coffee sales within

Auckland Zoo.
B.6
Describe what other opportunities have you identified that could increase
Auckland Zoos brand profile and drive visitation.
B.7
Are there any other value added ideas which you would like us to know about?
Page 13 of 22
C. Financial benefits (Weighting 40%)
Question
Number
Question
C.1
What financial benefits are you able to offer to Auckland Zoo? You may wish to
consider benefits such as
Rebates
Sponsorship
Sales support
Promotional support
Product
C.2
Do you have any other cash or in-kind benefits that you feel would be relevant to
this proposal?
Page 14 of 22
Section E Scope of Goods and/or services Specification

The scope of this procurement includes:
Fresh and ground coffee beans
Cold brew coffee products
Supply to all four outlets at the Zoo will be included in this procurement
Darwins
Weta
The Lookout
The Watering Hole
The scope of this procurement does not include:
Page 15 of 22
All other non-alcoholic beverages
Alcoholic beverages
Frozen beverages
Section F Terms of Contract

See attached the proposed contract for these services
Page 16 of 22
Appendix 1
Proposal Acknowledgement Form
This appendix is optional. If you do not wish to use it, delete the entire page and re-number the other appendices
RFP for
For Exclusive Brand Presence of Coffee at Auckland Zoo
Identifying number
ACPN_18808
Participants acknowledgment
1. We acknowledge receipt of the RFP Documents dated Wednesday 3rd June 2015
2. Please tick the applicable statement below:
OR
3. We nominate the following person to communicate on our behalf in relation to the RFP process and our RFP:
Name of participant
Contact details
Address:
Phone Number:
Email
Signed by authorised
signatory of the
participant
Name and title of
authorised signatory
Date
th
Please email a scanned copy to Joanna.gray@RFAL.co.nz by Tuesday 16 June 2015
Page 17 of 22
Appendix 2
Proposal Form
Note: This form must accompany each proposal submitted

RFP for
Identifying number
ACPN_18808
Participants acknowledgment
1. The participant named below acknowledges and agrees that:
a) It has examined the RFP Documents (as defined in Section C) and is submitting its proposal for the
supply of the Goods and/or services (also as defined in Section C).
b) It has received and examined the following notices issued in relation to the RFP: (please circle the Notices
you have received)
Notice to Participants #: 1
10
c) That all information provided is complete and accurate and it has not withheld any information
relevant to RFAs consideration of its proposal (Ref Section C 5.10).
potentially
d) The prices/rates submitted in the proposal include full allowance for all such notices.
e) RFA is not bound to accept the lowest priced, highest scoring or any proposal received.
f)
The terms and conditions set out in Section C apply to this RFP.
g) The terms of contract at Section F will be the terms of contract used if a contract(s) is awarded to the
participant and RFA reserves the right to change the terms of contract at its sole discretion.
2. We attach the information to be submitted with this proposal.
Name of participant
Contact details:
Address:
Telephone No.
Email:
Signed by authorised signatory

of the participant
Name and title of authorised
signatory
Date
Page 18 of 22
Appendix 3
Statement of Departures
Note: This form must accompany each proposal submitted (refer clause 8 of the RFP Conditions
RFP for
Identifying number
ACPN_18808
Please tick the applicable statement below:

There are no departures from the requirements of the RFP Documents.
or
There are departures from the requirements of the RFP Documents.
There are changes proposed to RFAs standard terms and conditions of contract.
Our proposal is based on certain assumptions.
Please list below all departures from the standard requirements of the RFP and list all assumptions on which your
response is based.
Please also list any changes you request to Councils standard terms and conditions of contract. No further changes
to contract terms will be entertained.
Departures from the requirements of the RFP documents are described in the attached table.
Description of the departure
Page 19 of 22
RFP
Document
reference
Proposal
reference
The assumptions on which our proposal is based are described in the attached table.
Assumptions
Proposal reference
The proposed changes to RFAs standard terms and conditions are described in the attached table.
Draft
Contract
Reference
Change proposed
Name of participant
Signed by authorised
signatory of the
participant
Name and title of
authorised signatory
Date
Page 20 of 22
Appendix 4
Conflict of Interest Declaration
Note: This form must accompany each proposal submitted (refer clause 12.1 of the RFP Conditions)
RFP for
Identifying number
ACPN_18808
CONFLICT OF INTEREST
DEFINITION:
A conflict of interest is a situation in which a participant could gain (or be seen to gain) an unfair advantage through an
association with an individual or organisation. Associations include financial, personal, professional, family-related or
community-related relationships.
An actual conflict of interest is where there already is a conflict.

A potential conflict of interest is where the conflict is about to happen or could happen.
A perceived conflict of interest is where other people might reasonably think there is a conflict.
QUESTIONNAIRE:
Note: each organization involved in a joint bid must submit a separate questionnaire and declaration.
QUESTION
RESPONSE
Select one answer for each question.
Select potentially if others could
perceive that a conflict exists
1.
2.
Does any person in your organization have a close friend or relative

who is (or could be) involved in any evaluation or decision-making
relating to this procurement process?
Has any person in your organization recently offered any special

discounts, gifts, trips, hospitality, rewards or favours to any person
involved in any evaluation or decision-making relating to this
procurement process?
[yes] / [no] / [potentially]
(e.g. free travel, free samples for personal use)

3.
Does any person involved in any evaluation or decision-making
relating to this procurement process have a financial interest in your
organization?
(e.g. the person is an employee of, or a shareholder in, your

organization)
4.
Are you aware of anything that might give the appearance that any
person involved in the evaluation stage or decision-making stage of
this procurement process is biased towards or against your
organization?
(e.g. the person has used your organizations corporate box)

Page 21 of 22
5.
Is there anything else that we should know?
[yes] / [no]
If you answered yes or potentially to any of the questions above, please set out the details of the situation below.
Declaration: I declare that the information provided in this document is true, complete and accurate to the best of my
knowledge and on behalf of the participant identified below, agree to notify RFA as soon as possible of any conflicts of
interest that arise (or could arise) in the future.
Name of participant
Signed by authorised signatory
of the participant
Name and title of authorised
signatory
Date
Page 22 of 22

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Auckland Zoo - RFP Coffee Final

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Request for proposal

For Exclusive Brand Presence for Coffee at Auckland Zoo

Regional Facilities Auckland Limited

Wednesday 3rd June 2015

Date that Response Box

Tuesday 23 June 2015

Date and time that Response

Thursday 25 June 2015 at 2pm

RFPs information contact:

Background and Proposal Process .......................................................................................... 3

Schedule to RFP Conditions .................................................................................................... 5

RFP Conditions ........................................................................................................................ 7

Proposal Analysis ................................................................................................................... 11

Scope of Goods and/or services Specification ...................................................................... 15

Terms of Contract .................................................................................................................. 16

Proposal Acknowledgement Form ......................................................................................... 17

Proposal Form ........................................................................................................................ 18

Statement of Departures ........................................................................................................ 19

Conflict of Interest Declaration ............................................................................................... 21

Section A Background and Proposal Process

Introduction and background

Value for Auckland citizens, ratepayers and customers;

Optimum value consistent with its strategic objectives; and

Alignment with Auckland Zoos conservation values

Fresh and ground coffee beans

Cold brew coffee products

All four outlets at the Zoo will be included in this procurement

The Watering Hole

The scope of this procurement does not include:

All other non-alcoholic beverages

Wednesday 3 June 2015

Last date for questions

Thursday 18th June 2015

RFP closing date

Thursday 25 June 2015 at

Evaluation period commences

Thursday 25 June 2015

Clarification and confirmation of proposals

26 June 1 July 2015

Presentations by shortlist participants to evaluation team (if required

Evaluation period ends

Thursday10th July 2015

Negotiations with preferred participant(s) (if any)

W/C 13 July 2015

Contract commencement (if any)

Friday 31 July 2015

Proposal selection process and attributes

Section B Schedule to RFP Conditions

2.3 and 4.1

Thursday 18th June 2015

Tuesday 23 June 2015

Thursday 25 June 2015 at 2pm

Three calendar months.

Subject to Section C (RFP Conditions):

Proposals will generally be evaluated using the weighted attributes

OTHER FINANCIAL BENEFITS AND PRICE ATTRIBUTES

Section C RFP Conditions

Issue of RFP Documents

Participants to inform themselves

its proposal to cover the Goods/ Services; and

Ambiguities in the RFP Documents

Each proposal must be:

The participant warrants that: