TOPIC 4 HUMAN RESOURCES

ROLE OF HUMAN RESOURCE MANAGEMENT

Strategic role of human resources

Human resource management refers to the management of the total

relationship between an employer and employee.
It includes functions such as recruitment, equal opportunity, training,
development, separation and how they can be aligned to achieve
business goals.
An employer, for legal purposes:
exercises control over employees
has responsibility for payment of wages
holds the power to dismiss employees

An employee is a worker under an employers control. Control may

involve:
the location of the workplace
the way in which the work is performed the degree of supervision
involved

Every business continually examines ways to improve competitiveness

and profitability.
Staff costs are generally at least 60 per cent of operational costs.
An increasing number of businesses take a strategic (or big picture)
approach to managing employees by:
seeing an effective workforce as a way of adding value to all areas
of their business performance
focusing on the use of specific human resource management
strategies to retain, reward and motivate effective and skilled
employees to achieve the businesss objectives

Businesses with effective practices manage change more

effectively, and this enhances their ability to gain a sustainable
competitive advantage.
Over the next decade, the major strategic challenges for human
resource management are:

the challenges of developing and retaining talented staff

improving leadership development
managing the ageing workforce
succession planning

Interdependence with other key business functions

In large businesses, a specialist human resources team or manager is

responsible for the businesss human resource management.
In smaller companies, the general manager and employees may share
these responsibilities.
In around one third of larger businesses, the human resources
manager is a member of the executive committee and plays a
significant role in strategic planning.
At this level, the function of the human resource manager could be
broadened to include four roles:

business partner
specialist human resources administrator
advocate for staff
change manager

As the span of control widens, the need to delegate human resource roles
to line managers increases.
Line managers are responsible for the management of staff contributing
to the prime function of the business, for example a production manager,
service manager or sales manager.
Most specialist human resource managers are responsible for:
human resource planning and job design
acquisition: recruitment, selection and placement
development: induction, training, career development and
performance appraisal maintenance of staff: wellbeing, legal
responsibilities and communication
performance management and rewards
separation
managing diversity, the implementation of equal employment
opportunity and affirmative action legislation

Where the human resource manager is part of the senior executive, he or

she collaborates in executive decisions about strategic issues, such as a
change in product, service or organisation of work.
Many firms outsource specialist HRM functions.

Outsourcing

Outsourcing is often used to obtain a superior service, better functional

quality and a lower cost service than would be provided internally.
Outsourcing, particularly offshore (global subcontracting), may
significantly reduce costs for some businesses.
Major areas being outsourced in Australia are:

property and facilities management

financial processes such as payroll
administration support services
internal auditing
call centres
maintenance

 most commonly, human resources functions

Human resource functions

Human resource outsourcing is one of the largest and most rapidly

growing functional areas for outsourcing.
It is increasingly occurring among small to medium-sized
businesses that have the same human resource needs as large firms but
lack the resources to support a full range of specialist functions.
Specialist knowledge is also growing, and management of
compensation and other matters is becoming more detailed and complex.
Outsourcing allows firms to focus more on their core business as
they grow, while experts in HR assist by planning for growth,
development and management of staff during this phase.
Outsourcing may also be used to review business practices and
implement strategies to transform the business using independent
consultants with no perceived internal agenda.

Using contractors domestic, global

Today, contractors are primarily used by most businesses to create costs

savings or to access greater expertise and capabilities to improve
competitiveness.
A contractor is an external provider of services to a business. It may be
an individual or a business.
Contractors can be obtained for most business functions, but they are
particularly used for processing functions. These are the functions
that are repetitive and easily measured, which makes it easy for
businesses to determine the cost savings and productivity gains.
Although there are many successful examples of outsourcing, there are
risks, which increase as the proportion of a firms activities are
outsourced.
The major risks include:

cost overruns (or cost increase)

loss of quality
difficulty coordinating activities
difficulty monitoring quality and performance in outsourced
activities

Domestic subcontracting

Domestic subcontracting is very common today and avoids the need

to employ additional in-house staff, along with all the overhead expenses
involved.
It allows firms to focus their resources on essential business
activities, leaving some of the detailed support- or compliance-related
activities to experts, such as payroll management or order fulfilment.
This makes it particularly attractive to small to medium-sized
businesses lacking the capacity to undertake internal auditing,

compliance updates, research or manage some functions at the

professional best practice level of larger firms.
Using this expertise, therefore, has the potential to improve the
quality and productivity of a businesss service without the
resource scale normally required to achieve this level.
Contracting and subcontracting does, however, also carry risks. These
risks include the potential loss of direct customer contact, which
may impact on sales over the longer term.

Global subcontracting

During the last decade, many firms under pressure from global
competition, and more recently the global recession, turned to
offshore contractors in India and the Philippines to reduce costs.
Others used outsourcing as a first step toward operating in a new
market overseas, to get more acquainted with market needs before
expanding with a greater physical presence in the market.
Outsourcing may take two forms:
Process outsourcing is the dominant form of outsourcing of
repetitive, easily measured and documented work for
example, recruitment, multi-country payroll management, customer
complaints, food preparation for an airline or garment manufacture
for an Australian fashion company.
Project outsourcing is most commonly found in areas such as
human resources, marketing, design, information
technology (IT) and research.
Project outsourcing involves much greater use of
intellectual property and strategic business knowledge; it
tends to operate in a longer time frame, is more difficult to
measure and the quality cannot be fully anticipated, thus
carrying more risk.

Global outsourcing carries some risks, including:

difficulty controlling the quality and reliability of the service
cultural differences such as language or accent issues, which may
impact on customer service
security issues such as opportunities for sharing of confidential
company information and client poaching
the lack of remedies for breach of contract or other legal matters
under foreign legal systems
the often high labour turnover particularly experienced in call
centres
well-qualified employees may be replaced by less qualified staff,
causing the quality of the service to decline

KEY INFLUENCES ON HUMAN RESOURCE

MANAGEMENT
Stakeholders

Employers and employees are the major stakeholders in a

business, but the nature of their relationship is strongly influenced by
other stakeholders.
Stakeholders have a common interest in the survival and success of
the business.
However, not all their interests are shared conflict can arise due to
differences and competing interests.

Employers

Employers and managers handle human resource management issues

on a daily basis.
Employers responsibilities are increasing, as recent legislation today
encourages them to negotiate agreements and resolve disputes at the
individual workplace.
However, employers have been widely criticised in many management
surveys for failing to tackle issues in managing employees effectively.
Under recent legislation, employers have gained more power to make
agreements relevant to the individual workplace or enterprise.
Not all employers support government policy enough to engage in full
confrontation with unions and employees, as the costs of such
confrontation may be very high, with prolonged industrial disputes.

Employees

Employees today are, on average, more highly educated than in

the past.
They become bored very quickly and demand more challenging,
interesting work, involvement in decision-making processes and
autonomy at their workplace.
Following periods of extensive downsizing in recent years, they no longer
trust one business to look after their needs.
As a result, the practice of churning moving frequently from one job
to another in different organisations is increasing, particularly in service
industries.
Businesses hoping to retain and motivate skilled staff need to put
extra effort into developing staff career and training plans, rewards,
and opportunities for greater employee involvement.
The structure of work has changed over the last decade and affects
employees access to work. For example, many older workers, women, and
younger inexperienced people struggle to obtain full-time jobs, particularly
in the knowledge-based service sector.
Labour shortages are looming due to the ageing population structure
in Australia, so prospects for these groups are improving.

Many unions have responded to worker fears and have made some
employment issues such as job security and limitation on the use of
casuals a priority in negotiating agreements.
A significant number of employees do, nevertheless, enjoy the flexibility of
job sharing, and part-time and casual work to manage family
commitments.

Employer associations

Employer associations are organisations that represent and assist

employer groups. They are usually respondents to the awards (which is
cited in the awards) covering the employees of their members, and
covering employers in the same or related industry.
They assisted employers in formulating policies and processed logs of
claims served on their members by unions.
A log of claims is a list of demands made by workers (often through their
union) against their employers. These demands cover specific wages and
conditions. Employers may also serve a counter-log of claims on the union.
Their main role today is to act on behalf of employers (especially small
businesses) in collective bargaining sessions and before industrial
tribunals, courts, commissions and committees. They:
provide advice (especially to small businesses) on such matters as
awards, unfair dismissals and discrimination issues
make submissions to safety net wage cases
negotiate agreements
lobby governments and other organisations with the views and
interests of employers, industries and trade

Unlike unions, employer associations represent employers on a broader

range of issues; human resource and industrial relations matters make up
just one aspect of their role.
Employer associations may function as professional bodies, such
as the Australian Medical Association, or as marketing bodies, for
example dairy cooperatives and the Meat and Livestock Corporation.

Trade unions

Trade unions are organisations formed by employees in an industry,

trade or occupation to represent them in efforts to improve wages and the
working conditions of their members.
The system for resolving industrial disputes, established in 1904 in
Australia, gave unions a powerful role in human resources.
Through test cases, unions won major improvements in terms and
conditions of employment.
Many employees have allowed their trade union membership to lapse. In
some cases this may reflect employees moving on to management roles,
where individual performance based contracts are more common.

Today, only 10% of employees between 15 and 24 years of age belong to

unions.
Membership is highest among full-time males in the public sector (47%),
and in the 45 to 59 age group.
Nevertheless, unions are still represented in around two-thirds of
workplaces with more than 20 employees.
Having contributed so much to winning employee rights over the last
decades, unions are now under pressure globally as membership declines
to historically low levels.
In response, unions are expanding their range of services and
becoming more active in recruiting to regain membership numbers.
As well as providing representation in disputes, the range of services
offered by a union to members might now include free or discounted
legal services, superannuation schemes, cheap home loans, training
programs through TAFE, insurance, cheap holiday units to rent, income
protection against illness or accident, occupational health and safety
advice, and many more.
The major reasons for the decline in union membership include:
Community attitudes often favour individual rather than collective
approaches to problems
Collapse of the centralised wage-fixing system
Poor image given of unions in media
Recent legislative changes, which reduce power and role of unions
Unions became too dependent on tribunal system in past
Globalisation
Privatisation of public businesses
Decline in workplace size
Decline in manufacturing employment (traditionally heavily
unionised) due to technological change and structural change
Growth of service industries (poorly unionised workers dont see
need to unionise)
Feminisation of workforce; women less likely to unionise
Growth of casual/part-time sector and contract labour (hard to
unionise)

Government organisations

Governments are important stakeholders in the human resource

management process.
Over time, they have significantly affected the industrial relations system
as a result of their key roles, as follows:
Legislator: Our elected representatives pass laws in parliaments
(state and federal), which provide the legal framework for industrial
relations. Legislation has also led to the growth of the judicial
system, and the institutions and processes used by employers and
employees to conduct bargaining and resolve disputes.
Employer: Federal and state governments employ almost one-third
of Australian workers, as teachers, nurses, clerks, police officers,
postal workers, transport workers, and in other roles.

 Responsible economic manager: Governments operating at the

macro level are keen to ensure non-inflationary, stable economic
growth and a high standard of living for all Australians. At times
there may be conflict between governments economic goals, which
impact on industrial relations.
Administrator of government policies on industrial relations:
Through the departments and agencies established, governments
are able to implement the legislation they enact. This is achieved
through publishing information and guidelines providing advice to
the government and the public and investigating breaches of
legislation.
Representative of Australia in the international arena, in
foreign affairs, trade and international labour matters:
Australia is a foundation member of the International Labour
Organization and has been represented on its governing body. As a
result of its membership of such organisations, the government
generally implements legislation based on the treaties and
conventions it signs with international organisations.

Governments have attempted to increase their power to regulate the

industrial relations system through use of the External Affairs and
Corporations powers (among others) given under the Constitution of
Australia.
Following the abolition of Work Choices legislation and the introduction of
the Fair Work Australia Act, all the states, except Western Australia,
referred their industrial relations powers to the Commonwealth.
The aim of the federal government was to create a national
system, which would simplify industrial relations so that employers were
not forced to negotiate under multiple jurisdictions and to stop employees
and unions from shopping around for the best deal.

Statutes:
Statutes are laws made by federal and state parliaments; for
example, laws relating to employment conditions.
Until recently, Australia has operated a dual system of industrial
relations since federation.
This has arisen as the Constitution awards the Commonwealth
Government limited powers to make laws about industrial issues
and allows the states to make laws about matters not covered
under the Constitution, known as residual powers.
These statutes provide the framework for awards and agreements,
the resolution of disputes and require employers to:
meet occupational health and safety requirements
maintain workers compensation insurance
provide all employees with superannuation, annual leave and
long-service leave
ensure employment practices in the workplace are free from
discrimination on the basis of age, sex, physical or mental
disability, marital status, family responsibility, pregnancy,
union membership, political opinion, race or social origin

 give each new employee, covered by the national industrial

relations system, a Fair Work Information Statement. This
statement provides basic information about employee rights
Since January 2010, Australia has shifted from a dual federal and
state industrial relations system to a national industrial relations
framework.
This system, implemented under the Fair Work Act 2009, is
administered by the federal government.
It covers all employees of constitutional corporations in all
states and most private employees formerly covered under state
awards and enterprise agreements.
A constitutional corporation is one that falls under section 51(xx)
of the Constitution of Australia identified as foreign corporations and
trading or financial corporations formed within the limits of the
Commonwealth.
The new system gives employers and employees the same
workplace rights and obligations, regardless of the state they work
in.
Key elements of the new framework include:
a national framework for industrial relations covering
most private employees of all states except Western
Australia
ten National Employment Standards (NES) developed
to provide basic protections to employees (safety net)
collective bargaining and good faith bargaining required by
all parties
modern awards for specific industries and occupations
enterprise bargaining continued
annual National Wage Case sets minimum wage
protection from unfair dismissal
Fair Work Australia administers Fair Work Act 2009,
replaces Australian Industrial Relations Commission
(AIRC), and absorbs the Industrial Registry and the
Workplace Ombudsman
The 122 modern awards cover most employees in a wide range of
industries, and replace thousands of previous state and federal
awards.
A modern award is an industry or occupation-based award, which
covers all private sector employers and employees who perform
work that falls within their scope. They replace all existing national
system awards (except those applying to a single enterprise). They
do not cover employees earning higher incomes.
Industrial tribunals and courts:
Industrial tribunals exist at the federal and state levels to enforce
laws established by governments.
Fair Work Australia today plays a role in ensuring that the
bargaining process and any associated industrial action occur
according to law.

 FWAs primary functions include settling disputes through

conciliation, supervising the making of agreements or awards and
award simplification, hearing appeals, and handling unfair
dismissal cases.
Awards are legally enforceable, formal agreements made
collectively between employers and employees and their
representatives at the industry level. They are determined by an
industrial court or tribunal and set out minimum wages and
conditions of employees.
Award simplification is the process of reducing the number of
matters in each award and eliminating inefficient work practices.
Fair Work Australia assists in resolving disputes involving
employers, employees, unions and employer associations who are
covered by the national workplace relations system.
Much of Fair Work Australias work is conducted by individual
members or groups of members who are responsible for specific
industries or disputes, and are skilled in mediation, conciliation and
arbitration.
Fair Work Australia members come from a diverse range of
employment backgrounds and must have knowledge or experience
in one or more of the fields of workplace relations, economics, social
policy, business, industry or commerce.
Federal court:
The Federal Court of Australia is a judicial court.
Under the Constitution, only courts have the judicial power to
determine disputes about existing rights and to make decisions
about these matters.
Judicial power refers to the power of courts to interpret and apply
laws.
Statute law is law made by a legislative body, whereas common
law is the system that uses the decisions made by the Courts
(judicial) as precedents to establish legality, custom and principles.
The Federal Court has a division that enforces industrial relations
legislation by administering court actions that arise under Australian
industrial laws.
It handles cases relating to industrial action and breaches of
industrial laws, interprets industrial legislation, and is able to
impose penalties for the breach of an award or order, and
discrimination or victimisation under industrial and human rights
legislation.
It also has the power to approve the disamalgamation (splitting up)
of unions, declare unauthorised action taken during a dispute and
hear cases under the Corporations Act 2001 (Cwlth).
Other government agencies:
A number of other federal and state government agencies are also
stakeholders in the human resources process.
In the area of occupational health and safety, the federal National
Occupational Health and Safety Commission Act 1985 established

the National Occupational Health and Safety Commission, now Safe

Work Australia.
Safe Work Australia began operating as an independent statutory
agency in 2009. Its primary responsibility is to improve occupational
health and safety, and workers compensation arrangements across
Australia.

Society

One of the most significant issues for any voter is their job.
If there are threats to employment or conditions at work, whether as a
result of planned legislation, economic conditions, pressure arising from
global competition or adverse social impacts, voters make their views
clearly known.
The relationship between employers and employees has often been a
battleground, as reflected in frequent disputes and changes in legislation
in Australia over the last decades.
As global competition increases the pressure on businesses to become
leaner, the need for more efficient operations, global business
consolidation and rationalisation of production has increased.
Multinational corporations increasingly use contractors to supply or
manufacture key components or services, creating opportunities globally
for suppliers with the most cost effective operations.
Community demands for safety and wellbeing at work have increased over
recent decades, as has the pressure to eliminate discrimination against
female, indigenous and disabled members of the working community.
For businesses, it means an ongoing battle between the need for the
business to find ways to reduce its biggest cost labour as pressure
increases from global competition, and the needs of employees,
particularly those with dependent families.

Legal the current legal framework

The employment contract creates obligations for both employer and

employee, and all businesses operate within a legal framework of common
law and statute law that is, law passed by federal and state parliaments
in Acts.
Legislation covers the nature of employment contracts and agreements;
dispute-settling methods (as a result of our international agreements);
protection of human rights in employment; and employer responsibilities
for tax payments on behalf of employees.
Employee welfare is provided for through occupational health and safety
legislation and specific legislation such as the Superannuation Guarantee,
under which all employers are obliged (either under awards or the
legislation) to pay superannuation contributions for employees, whether or
not they are on awards.
Changing community and worker expectations on social justice (equal
employment opportunity, anti-discrimination), safety and environmental
issues are increasingly reflected in legislation and work practices.
Social justice in the workplace involves businesses being responsible or
behaving in a fair and ethical manner towards their employees, customers
and the broader community.

Unregistered individual common law contracts of employment, casual

work and independent contracting remain common options for individual
employment arrangements, with many employees indicating they are
offered employment under these conditions on a take it or leave it
arrangement. These arrangements shift the responsibility of organising
employment conditions, such as sick and carers leave, onto the employee.
We have, nevertheless, shifted from a strongly centralised industrial
relations system in the 1980s to a decentralised and more fragmented
system today, based increasingly on bargaining at the workplace
(enterprise) level.
A centralised industrial relations system is a collectivist approach in
which disputes are referred to industrial tribunals, such as Fair Work
Australia, for conciliation and arbitration.
In a decentralised industrial relations system, employers and
employees negotiate wages and working conditions in the individual
workplace, through collective or individual bargaining and without the
involvement of tribunals.

The employment contract common law (rights and

obligations of employers and employees), minimum
employment standards, minimum wage rates, awards,
enterprise agreements, other employment contracts

An employment contract is a legally binding, formal agreement

between employer and employee. Every employee has a contract with an
employer.
A written contract gives more protection to both parties than a
verbal contract, as disputes often occur over contracts if working
arrangements are not clear and it is one persons word against another.
A written contract encourages the parties to clarify the key duties and
responsibilities of a job.
The contract does not need to be written, but it is valid and legally
enforceable when:
the parties involved intend to create a legal relationship
one party offers and the other accepts the offer
both parties obtain a benefit
both parties have the capacity to contract; for example, they are old
enough to make the contract
consent is genuine and not pressured the offer does not contravene
any public interest

Key features of employment contracts include:

Duties
Supervision
Hours
Location
Promotion policy and procedures
Discipline policy and procedures
Bonuses

Overtime
Superannuation
Benefits
Salary/wages
Leave
Confidential information

Common law
The common law is developed by courts and tribunals. Unlike
statutes, it is not made by a parliament.
Under common law, judges make decisions based on the facts of a
case, guided by precedent (decisions made in the past).
Under common law, both parties employers and employees
have basic obligations in any employment relationship,
regardless of whether it is in a formal or informal contract. The
obligations of each party are reflected in the rights of the other
party.
Employer obligations include the following:
Providing work. Employers are not allowed to stand down
employees if there is no work. They are not generally
required to provide work if there is none; however, they must
pay the correct wages.
Payment of income and expenses. Employers are
required to pay the income (including wages, commission,
fees) stipulated in the award, enterprise agreement or
contract, and reimburse employees for expenses legitimately
incurred as a result of performing their work.
Meeting requirements of industrial relations
legislation. This includes:
providing a workplace and work practices, such as
equity policies and promotion that are free from
discrimination, as required by the sex
discrimination, anti-discrimination and equal
employment opportunity legislation of the federal
and state governments
Equity in the workplace is the provision of
equal opportunities for all employees to gain
access to jobs, training and career paths in
the workplace.
ensuring that workers are protected against unfair
dismissal, where this legislation applies. Employers
only have the right to dismiss employees who do
not obey lawful instructions (insubordination);
neglect their duties; are guilty of theft or
dishonesty; exhibit wilful or serious misconduct; fail
to meet the conditions of the employment contract;
and fail to perform satisfactorily over time

 Duty of care. Employers are legally bound under the federal

and state Occupational Health and Safety Acts, to provide
reasonable care for the safety of the employees by:
providing a safe system of work, without risks to
health
providing and maintaining premises that do not
unreasonably expose an employee to risk of injury
providing resources, information, training and
supervision necessary to ensure the health and
safety of workers
protecting workers against risks arising out of their
work activities
Employee obligations include the following:
Obey lawful and reasonable commands made by the
employer. When employees do not obey such orders they
place themselves at risk of dismissal. Reasonable orders are
those that do not expose employees to physical danger or
contravene awards or existing laws.
Use care and skill in the performance of their work
activities that is, they must not behave in a negligent
manner.
Act in good faith and in the interests of the employer.
Taking confidential information or trade secrets from one
employer to another, especially to a competitor, when an
employee changes jobs, may be an example of failing to act
in good faith.
Minimum employment standards
From 2010, minimum employment standards have been expanded
from the five Australian Fair Pay and Conditions Standard,
introduced under the Howard Liberal governments Work Choices
laws.
Ten National Employment Standards have been developed in
consultation with business, unions and the community.
They have been planned to provide a greater safety net for
employees, particularly for the most vulnerable and low-paid
employees in the workforce.
The National Employment Standards include:
Maximum weekly hours of work 38 hours per week,
plus reasonable additional hours
Requests for flexible working arrangements parents
or carers of children under 18 are allowed to request a
change in working arrangements to assist with the childs
care.
Parental leave and related entitlements up to 12
months unpaid leave for every employee, plus a right to
request an additional 12 months unpaid leave, and other
forms of leave

 Annual leave four weeks paid leave per year, plus an

additional week for certain shift workers
Personal/carers leave and compassionate leave 10
days paid personal/carers leave, two days unpaid carers
leave as required, and two days compassionate leave (unpaid
for casuals) as required.
Community service leave unpaid leave for voluntary
emergency activities and leave for jury service, with an
entitlement to be paid for up to 10 days for jury service
Long service leave a transitional entitlement for
employees who had certain LSL entitlements before 1/1/10
pending the development of a uniform national long service
leave standard.
Public holidays a paid day off on a public holiday, except
where reasonably requested to work
Notice of termination and redundancy pay up to four
weeks notice of termination (five weeks if the employee is
over 45 and has at least two years of continuous service) and
up to 16 weeks redundancy pay, both based on length of
service
Provision of a Fair Work Information Statement
employers must provide this statement to all new employees
about major employment matters and bodies.
Minimum wage rates
From 2010, the employees base rate of pay for ordinary hours
worked has been determined by:
the award or agreement that covers the employee. The
rate of pay cannot be less than the minimum wage.
the national minimum wage. This applies to employees
not covered by awards or agreements, and is reviewed
annually by a panel of seven members of Fair Work Australia.
The main objective of the panel is to establish and maintain
a safety net of fair minimum wages. It must consider
submissions from interested parties, and the following criteria in
changing the minimum wage:
the performance and competitiveness of the national
economy, including productivity, business competitiveness
and viability, inflation, and employment growth
promoting social inclusion through increased workforce
participation
relative living standards and the needs of low-income earners
the principle of equal pay for work of equal or comparable
value
providing a comprehensive range of fair minimum wages to
junior employees, trainees, and employees with a disability
Awards

 Awards are legally binding documents containing minimum terms

and conditions of employment, in addition to any legislated
minimum terms for an industry or occupation.
They may include minimum wages, penalty rates, types of
employment, flexible working arrangements, hours of work, rest
breaks, classifications, allowances, leave and leave loading,
superannuation, redundancy entitlements, and procedures for
consultation.
A process of simplifying awards has been underway for the past two
decades. The process aims to reduce the complexity and costs to
businesses involved with interpreting such agreements.
The process for making an award requires lodgement of a
dispute (paper or real) by a union or employer association, as the
Constitution only allows for dispute settlement at the federal level.
Award breaches may be reported by employees to Fair Work
Australia (FWA) through the Fair Work Ombudsman, or through a
union.
FWA inspectors are able to investigate workplace
complaints and provide assistance in resolving them.
A union official has the right to enter premises to investigate a
complaint during working hours if they hold a valid and current right
of entry permit issued by FWA.
Employers who refuse, delay or obstruct a visit may be penalised.
Enterprise agreements
Enterprise agreements are collective agreements made at a
workplace level between an employer and a group of employees
about terms and conditions of employment.
Collective agreements are made between a group of employees
(or one or more unions representing employees) and an employer or
group of employers.
They offer broader terms and conditions than a modern award, and
are an alternative to a modern award.
It is no longer possible to make formal individual Australian
Workplace Agreements with an employer.
Under the new Fair Work Act 2009, there are three types of
enterprise agreements:
Single-enterprise agreements: made between a single
employer and a group of employees. They can involve more
than one employer in limited cases (e.g. where two or more
employers are engaged in a joint venture).
Multi-enterprise agreements: made between two or more
employers and groups of their employees. This may occur if
they share common funding, operate collaboratively and
have a common regulatory system, such as a group of
hospitals.
Greenfields agreements: single-enterprise and multienterprise agreements relating to a genuine new enterprise
of the employer(s) that are made before any employees to be
covered by the agreement are employed. Greenfields
agreements are made with one or more relevant unions.

 The key features of enterprise agreements are:

they may cover rates of pay, penalty rates and overtime,
allowances, hours of work, personal and annual leave, any
matters related to the relationship between the employer and
the employees, plus their representative organisations
involved, and how the agreement will operate, including a
nominal expiry date.
they must be approved by Fair Work Australia, who
must be satisfied that the agreement:
has been made with the genuine agreement of those
involved
passes a better off overall test (BOOT) compared
to the modern award
does not include any unlawful terms or designated
outworker terms
covers a representative group of employees
covers matters that may be included in an enterprise
agreement
has a specified nominal expiry date (within four years
of FWA approval)
includes a dispute settlement procedure, including an
option for disputes to be brought before an
independent person, such as Fair Work Australia, for
arbitration if the parties agree to it
includes a flexibility clause and a consultation
clause, allowing for variations if required
provides opportunities for employees to be
represented by a bargaining representative and to
bargain in good faith during the negotiation of an
agreement
Other employment contracts
Individual common law employment contracts
These individual contracts of service cover employees not
on federal agreements or specific state agreements,
particularly for those earning over the limit of award wages.
Individual contracts exist when an employer and an individual
employee negotiate a contract covering pay and conditions.
Individual contracts are more common in the private sector,
particularly in non-union enterprises, in partly or wholly
owned foreign firms, in the wholesale trade, and in property
and business services. They are also more common at the
professional and managerial level.
Such contracts may be written or verbal. Many are informal
and offer much less protection than other agreements.
With the abolition of statutory Australian Workplace
Agreements in 2010, the growth in individual contracts is
expected to gradually decline.

 Independent contractors
Independent contractors, often known as consultants or
freelancers, undertake work for others; however, they do not
have the same legal status as an employee.
Independent contractors generally undertake a contract,
service or project for another business, and work for multiple
clients.
Contractors tend to have a set term or specific project for
their contract, control their own work and may delegate some
of their work to others.
They generally submit an invoice on completion of a task,
stage or project.
Fair Work Australia provides a clear set of criteria, developed
through past test cases, to determine whether someone is a
contractor or employee.
A contractor carries most of the risk on a job undertaken,
including covering their own superannuation, tax, insurances
and leave.
This is why many employers prefer to rely on independent
contractors as it allows employment risks such as sickness to
be shifted to the person undertaking the work.
Contracts for casual work
Casual employees have contracts with employers for shortterm, irregular or seasonal work. Their work period may vary,
they are paid on an hourly or daily basis, and are not entitled
to paid leave.
Most casuals are female or young people, and often students.
Many employers prefer casual staff as it reduces costs for
recruitment dismissals and other on-costs.
On-costs are additional costs involved in hiring an employee,
above the cost of their wages. These costs traditionally add
around 25% of the cost of the wage and include sick leave,
holiday leave, leave loading, superannuation, retirement and
redundancy payments, and other costs.
Many casual employees find they miss out on training and
promotion, experience fluctuating income, and have difficulty
obtaining credit. They are also more likely to experience
workplace accidents and are less committed to the
organisations that employ them.
Part-time contracts
Trend towards part-time work is increasing in Australia, with
29 per cent of all employees now employed on a part-time
basis.
A factor in the increase appears to be the impact of the
global financial crisis of 200809, as employers reduced
hours for some jobs in response to the downturn.
Around 25% of part-time employees are underemployed and
would like more work.

 71% of part-time employees are women.

Part-time employees have a continuing employment contract
and work less than 35 hours per week.
Unlike casual employees, they do have access to the
employment entitlements offered to full-time employees, but
on a pro rata basis (in proportion to the percentage of time
they work compared to a full-time employee).

Occupational health and safety (OHS)

Growing community and worker awareness of safety and

environmental issues, along with ballooning compensation costs in
recent decades, have prompted both federal and state governments to
improve workplace/occupational health and safety (WHS/OHS).
Safe Work Australia was established to conduct research and develop
national standards, codes of practice and common approaches to
WHS/OHS legislation, which are endorsed by state governments.
However, due to constitutional limitations, the ability to enact and enforce
WHS/OHS legislation has always been passed to the states.
Common law supports laws developed by the states, by requiring that
employers provide competent staff and a reasonably safe system of work.
Since then, Safe Work Australia has worked with state governments to
harmonise OHS laws.
This is intended to lead to a national system of occupational health
and safety, and workers compensation, which will improve productivity
by reducing the compliance costs of businesses and improve the quality of
occupational health and safety conditions for all Australians.
In New South Wales, under the Work Health and Safety (WHS) Act
2011, the following are required:
Employers must ensure the health, safety and welfare at work of all
employees by providing a safe system of work; ensuring that plant
and substances are used, handled, stored and transported safely;
giving employees the necessary information about the plant and
substances, and training and supervision in their work; maintaining
the site in a safe condition; and ensuring that the goods they
design, make, supply, install or repair will not injure or damage the
health of others.
All employers must take out workers compensation insurance, or
face imprisonment or a $55,000 fine.
Employers must take steps to ensure that people on-site who are
not employees are not exposed to risks arising from work being
undertaken.
Employees are required to take reasonable care for the health and
safety of others, to cooperate with employers and comply with OHS
requirements.
Employees who engage in bullying, skylarking or interfering with
machinery or any other behaviour that puts other employees at risk
are breaching their duties and could be fined.
Health and safety committees must be established at workplaces
with more than 20 employees if requested by a majority of
employees or if directed by WorkCover

 WorkCover inspectors may inspect the workplace, collect

information, and issue improvement and prohibition notices under
the Factories, Shops and Industries Act 1962 (NSW). This may, in
some cases, mean that work ceases.
WorkCover must be notified of any deaths or serious injuries in the
workplace, and any plans to carry out dangerous work.
Corporations may be fined up to $550,000, $825,000 if repeat
offenders, (in New South Wales) and individuals, $10,000 and
$82,500 respectively for breaches.

In best practice businesses, management undertakes regular safety

audits, benchmarks their performance and implements comprehensive
safety programs.
Policy statements, safety signs and reminders are visible, and there is
regular ongoing training for staff who are aware of safety rules and
prepared for emergencies.

Workers compensation

Workers compensation provides a range of benefits to an employee

suffering from an injury or disease related to their work. It is also provided
to families of injured employees when the injury/disease was caused by, or
related to, their work.
All employers must:
take out a policy with a licensed insurer. Under recent legislation,
there has been a strong focus on getting injured employees back to
work as soon as possible.
keep time and wages records, a register of injuries, and complete
accident and internal investigation forms, or face a penalty of $55
000 or six months jail.
notify insurers of significant injuries within 48 hours
establish, in consultation with the insurer and the employees
doctor, an injury management plan and a return-to-work plan for all
injured workers, when fit for suitable duties. Failure to display and
comply with the plan (which may include employing a rehabilitation
coordinator) may result in increased premiums for the employer, or
loss of benefits for the employee (if they dont comply).
pass on compensation monies to the person entitled as soon as
possible. Premiums are closely linked to the number, frequency and
size of claims, so it is in the employers interest to focus on
achieving high standards for OHS

Employees must notify their employer as soon as possible of an

injury or work-related illness. Compensation (financial benefit) is
provided to employees (and/or their dependants) suffering injuries or
illnesses (including psychological illnesses) substantially developed from
their work.
Workers temporarily absent from work or injured on a journey to or from
work are also covered by the Act.

The workers compensation system supports injured workers through

providing the benefits and assistance needed to recover and return to
safe, durable work, if that is possible.
Benefits are payable if employees experience total or partial incapacity to
perform work; there is a need for medical, hospital or rehabilitation
treatment; or if there is permanent or partial loss of use of parts of the
body.
An injured employee may claim compensation, a lump sum payment or
sue for common law damages for negligence.
Compensation today is subject to thresholds and caps on claims. It is
paid for:
loss of wages for time off work
medical and rehabilitation expenses, and the cost of associated
travel and modifications to the home or vehicle
permanent impairment or loss of use of a part of the body
pain and suffering if the damage is assessed as being over $10,000

The maximum penalty for a false claim under the NSW Workers
Compensation Act is $5500 or 12 months imprisonment, and for insurers
who delay commencing payments penalties up to $50 000 apply.

Common law redress:

Employees may take action against an employer when the
employer or another employee has been negligent or breached
their duty, if the employee has a permanent body impairment of
more than 15% and if the injury occurred at least six months prior
to the claim.
Common law action has been taken for serious diseases such as
those caused by asbestos. (James Hardy 1980s case)
If employees are unsuccessful in their actions, they will continue to
receive workers compensation as required under statutory law.
Legal advice must be considered before seeking damages
obtained under common law redress.
Employees injured may not claim both damages at common law and
lump sum compensation for permanent impairment under statutory
law.

Anti-discrimination

Discrimination occurs when a policy or a practice disadvantages a

person or a group of people because of a personal characteristic that is
irrelevant to the performance of the work.
It includes harassment (offending behaviour or intimidation) and
vilification (a public act which is discriminatory and incites hatred).
Anti-discrimination legislation has been enacted to protect employees
from direct and indirect discrimination in recruitment, selection, training,
promotion, remuneration, termination, and opportunities to access any
other employment benefits or practices.
To prevent discrimination and to avoid large fines, employers need to:

 comply with legislation

audit all policies and practices to ensure they do not discriminate

Employers and managers working in human resources need to be

familiar with the following legislation:
Human Rights and Equal Opportunity Commission Act 1986 (Cwlth)
Affirmative Action (Equal Employment Opportunity for Women) Act
1986 (Cwlth)
Sex Discrimination Act 1984 (Cwlth) and the Anti-Discrimination Act
1977 (NSW)

Under discrimination laws it is illegal to take adverse action in

employment on the grounds of a persons:

race, sex, sexual preference, colour or age

physical or mental disability
religious faith or political opinion
social origin or national extraction
marital status and carer responsibilities
pregnancy or potential pregnancy

Strategies used increasingly by businesses to eliminate

discrimination include:
committing to a workplace free from discrimination
writing and communicating policies to prevent discrimination and
harassment, including a code of conduct
making sure all policies and procedures are clearly documented and
accessible to employees, offer informal and formal options, and
guarantee timely responses, confidentiality and objectivity
training managers and staff in cultural diversity issues and ways to
prevent or deal with discrimination and harassment, primarily using
face-to-face and interactive training programs
appointing a grievance officer and specifying grievance procedures
involving issues such as sexual/racial harassment
regularly evaluating record keeping, implementation and
effectiveness of policies, workplace culture and action taken to
resolve complaints

Equal employment opportunity

Equal employment opportunity (EEO) refers to equitable policies and

practices in recruitment, selection, training and promotion.
EEO ensures that the best person for the job is chosen, the business gains
the person with skills and abilities most appropriate to its needs, and a
more positive work environment is promoted.
The level of equity in a business is reflected in the extent to which women
and minority groups have access to different occupations and positions
within the business.
Employers with more than 100 employees, and all higher education
institutions, are obliged to develop an affirmative action program in

consultation with employees, and to provide a progress report to the

Equal Opportunity for Women in the Workplace Agency.
The report must:
establish the workplace profile and analyse the issues in the specific
workplace
report on the actions taken by the employer to address priority
issues
describe the action plans for the following period and evaluate the
strategies used

The aim of the program is to remove discriminatory employment

barriers and take action to promote equal opportunity for women in the
workplace.
Affirmative action refers to measures taken to eliminate direct and
indirect discrimination, and for implementing positive steps to overcome
the current and historical causes of lack of equal employment opportunity
for women.
Businesses also need to comply with the discrimination provisions in the
Fair Work Act, which includes broader provisions relating to most areas of
employment.
The Equal Opportunity for Women in the Workplace Agency
recommends that businesses focus on six areas to improve equity within
their business: recruitment, promotion and separation; access to all
occupations and areas; equitable total remuneration; training and career
development; work and life balance; sexual harassment and working
relationships.
Some specific strategies businesses can use to improve equity
include the following:
establishing a strategic plan that incorporates the business
objectives, strategies and targets
developing a policy statement and informing all staff that an
affirmative action program has been initiated. Goals should be
established and staff consulted about the program
developing a code of practice to communicate to customers and
suppliers the businesss commitment to equity
implementing a system to gather, monitor and evaluate statistics
on employment
evaluating all current work policies, practices and industrial
agreements for equity/discrimination
training all recruitment staff and interview panels in EEO awareness
making awareness of EEO a criterion in performance appraisal and
promotion
keeping all staff, including those on leave, informed of vacancies or
other opportunities within the business
conducting exit interviews to ascertain reasons for employee
resignations
benchmarking to analyse the effectiveness of the businesss
strategies on EEO

Economic influences

The economic cycle

The demand for labour (employees) is determined by the demand for

goods and services within the economy.
If labour shortages develop during periods of economic growth, employers
compete for employees by offering higher wages.
During downturns in the economic cycle, the demand for goods and
services falls.
Businesses are forced to reduce the size of their workforce (downsize) and
limit their capacity to provide significant wage increases.
Structural change:
Structural change refers to a change in the nature and pattern of
production of goods and services within an economy. This includes a
significant growth in the level of services in an economy compared
to other sectors.
Has led to a rapid employment growth in the services sector, which
accounts for 86 per cent of total employment.
Employment is growing in property, business, retailing, trades,
tourism, educational services, hospitality, and community and
personal services.
As each sector grows, recruitment, selection and remuneration
become important industrial issues. With an ageing population,
flexible staffing arrangements, retention and mentoring increase in
importance.
Effective training and staff empowerment are also critical to
business success in such customer service-based industries.
In manufacturing, removal of protective tariffs and quotas has
increased business exposure to international competition.
The subsequent fall in employment in manufacturing has been
hastened by rapid technological change.

Globalisation

Globalisation of business has increased the level of international

competition.
Australian businesses compete every day with local subsidiaries of
transnational corporations.
Many restructure, outsource non-core functions or subcontract production
in order to compete effectively.
In such an environment, there is an increased need to attract and
retain motivated and effective core staff, and make continuous
improvements in productivity, costs, innovation, quality and customer
service.
Training in the management of multicultural workforces, with differing
approaches to power, authority and the role of groups/individuals, is
increasing with the globalisation of business.

Technological influences

Technological change is the major source of improvements in

productivity, communication and competition between businesses.
It is causing the nature of production and services to change, and new jobs
to be created, while others are made redundant.
Many businesses are re-engineering and restructuring as networks, often
offshore, make increasing use of virtual teams using video technology.
A suite of electronic communications options allow firms to operate
anywhere, anytime and to harness staff through telecommuting.
This has provided a major opportunity for businesses to access employees
at home, increasingly those in developing nations who would otherwise be
disadvantaged through traffic congestion or distance from the business
office.

Social influences
Changing work patterns

Over the last two decades there has been a dramatic growth in part-time
and casual work, largely due to growth in the finance, retail, hospitality
and community service industries.
Most part-time workers do not want to work additional hours, and parttime work offers them flexibility in balancing their work and personal lives.
Work patterns are changing, and commentators refer to this trend as
labour fragmentation.

Career flexibility and job mobility:

Career flexibility and job mobility have increased. Workers are
taking more control over their own careers.
The most mobile employees are aged 2024, Australian-born, or
of English-speaking background, and found in retail or hospitality
industries.
Many leave full-time positions after developing specialist skills and
experience to become independent contractors or consultants.
As well, many employees will find that they must learn new
skills to adjust to changes in their jobs.
Others will have to train themselves for new jobs that open up when
old ones disappear. These employees will have to adopt a new
approach to work.
Rising female participation rate:
The female participation rate refers to the proportion of women
aged 1569 employed or actively looking for work.
Increasing feminisation of the workforce has been reflected in a
rising female participation rate (59% in 2011). This level is
nevertheless low by world standards.

 Their influence on the workforce is reflected in increasing calls for

worklife balance, and in recent improvements in parental and
carers leave conditions.
Ageing of the workforce:
The ageing of the workforce refers to the growth in the average
age of the population, due to sustained low fertility and increasing
life expectancy. As a result, there are proportionally fewer children
under 15 in the population, and more in older age groups.
Ageing of the workforce is likely to see a significant shortage of
skills in the community over the next few years.
Flexible working arrangements, including job share, part-time
and contracting, will be critical in utilising this ageing workforce,
particularly women, who are concentrated in health, education, and
society and culture.
Businesses and government will need to respond by upskilling the population, creating incentives to encourage staff to
postpone retirement and implementing appropriate human resource
strategies to transfer skills to those remaining in the workforce.
Removing discrimination in the recruitment of older workers,
providing opportunities to update skills, and offering targeted health
and safety programs will also be essential.
Early retirement:
Early retirement from full-time work is popular today.
The average age of retirement from full-time work has increased
and is 53 (58 for males and 47 for females); however, participation
in part-time work is much higher, suggesting older employees are
using a gradual withdrawal approach to retirement.
The most common reasons for retirement are eligibility for
superannuation or for health reasons.
There are a growing number of people who return to work in a parttime capacity following retirement for financial reasons or to relieve
boredom.

Living standards

Australians have one of the highest living standards in the world

today.
These high standards include occupational health and safety, regular
wage increases, performance bonuses, fringe benefits, leave and
superannuation benefits, which they remain keen to preserve.
Australians are aware of the pressure from global competition on these
hard-won benefits and our living standards.
Companies who seek to undercut conditions through excessive
outsourcing and casualisation of the workforce, or by shifting production or
operations offshore to reduce costs and increase profits, will be challenged
by unions keen to avoid erosion of our living standards.
Casualised workers suffer from higher levels of stress due to difficulty
in purchasing assets, including homes, and managing finances and debt
with unstable or uncertain income.

Conflict between our desire for high living standards, achieved through our
worklife balance, is evident in many surveys.
The blurring of work and home lives, because of electronic
communications such as email and mobile phones, is creating an
expectation that employees and businesses will be always on.
Others cite the lack of support for carers in our community.
Governments have responded by implementing legislation to make
workplaces more family friendly, through providing carers leave, job
share, part-time and flexible working hours.
A 2010 report, Shifting Work and Working Life in Australia, prepared
for the ACTU, indicates that there have been major concerns for
Australians about their living standards and working life over the last few
years. They are concerned about:
increasing income inequality in Australia, as growth in real wages
has lagged behind profit growth in recent years, and the widening
gap between average male and female wages
the casualisation of the workforce, with two million Australians now
working part-time or casually, and the pressure this creates on
family finances and life
increasing pressure to manage the finances in their lives as
governments retreat from welfare and encourage individual
responsibility for retirement, healthcare, education and debt
management
a lack of worklife balance, with long working hours and loss of
holidays and weekends with families.

Australians are keen to have quality jobs that are safe, meaningful,
secure and productive; where they are respected and consulted by their
employer, and earn enough for a decent standard of living.

Ethics and corporate social responsibility

A wide range of human resource issues arise in the workplace and, if

they are not handled in an ethical, legal or socially responsible manner,
they can lead to poor morale, low productivity, heavy costs and industrial
disputes.
Ethical business practices are those practices that are socially
responsible, morally right, honourable and fair.
A socially responsible, ethical employer recognises that:
a pleasant working environment and good working conditions are
valuable in motivating and retaining staff
performance and motivation are maximised when staff feel secure,
confident in their work, recognised, safe, equally valued and
rewarded for their efforts
an effective workplace benefits from good working relationships and
teamwork
the business depends on community support, as a source of staff
and as a source of business (that is, customers) and resources
management should be committed to an ethical workplace culture
customers eventually find out which businesses are acting
responsibly and which are not

An ethical framework must be developed for the workplace, in

collaboration with the major stakeholders.
This framework may include a code of conduct and a code of ethics.
A code of conduct is a statement of acceptable and unacceptable
behaviours in a business.
A code of ethics is a statement of a firms values and principles.
Key principles may include ensuring equity in workplace processes, legal
compliance, and commitment to customers.
The benefits resulting from ethical practices include:
Staff retention and absenteeism rates improve as staff feel more
valued and motivated
Business costs (such as recruitment and training) are reduced and
business performance is enhanced.
There are significant marketing and business opportunities best
practice employers enjoy regular publicity in the media, in journals
and on the internet
Best practice refers to business practices that are regarded as the
best or of the highest standard in the industry

Working conditions

An ethical employer can be expected to achieve safe and fair working

conditions that improve the welfare of employees. This is achieved
through:
compliance with social justice and industrial legislation covering
areas of occupational health and safety, anti-discrimination and
equity in all aspects of human resources
providing a safe and healthy working environment, safe working
practices and equipment, appropriate supervision and training in
safety and health, without which, workplace incidents may occur
creating challenging, interesting and meaningful work to stimulate
intrinsic rewards for staff
improving communication, and fostering teamwork and
empowerment of staff
providing study leave and training opportunities to reduce skills
obsolescence and improve access to management positions
offering equitable and open rewards and benefits subject to clear
criteria
offering flexible working hours and conditions that promote a
balance between work and life
a strategic plan supported by management that incorporates
specific ethical responsibilities
implementing change through collaboration with staff
establishing a code of practice for customers, employees and
suppliers
evaluating and benchmarking its performance to ensure it is
operating at best practice

A code of practice is a statement of the principles used by a business in

its operations. It generally refers to practices that are seen as ethical or
socially responsible.
Working conditions have come under focus over the last two decades
as businesses have increasingly responded to global competition and
sought to develop practices that improve efficiency and save on labour
costs.
This pressure to become competitive has been reflected in the rapid
growth of: precarious employment employment that is
predominantly casual and part-time in which employees lack job
security; are unable to obtain credit; often work multiple jobs, long shifts,
and have no leave entitlements.
Exploitation of adult workers through outworking and subcontracting
locally and offshore is often raised as a major ethical issue.
Many are concerned about the nature and extent of child labour globally,
and what they see as a constant race to the bottom to secure the
cheapest cost of labour.
Businesses argue that many jobs involve a high level of skill and
education and only those jobs that are unskilled and offer a major labour
cost differential are shifted offshore.
Businesses are sensitive to consumer concerns due to the success of
consumer lobby groups and actions, and media scrutiny.
Ethical businesses have responded by demonstrating corporate social
responsibility through such strategies as regularly undertaking audits of
their factories abroad, and by working with agencies to support ethical
practices in their local and offshore operations.

PROCESSES OF HUMAN RESOURCE MANAGEMENT

Human resource management is focused on acquiring, developing,

maintaining and managing staff productively to achieve the businesss
goals.
Four main elements of the human resource (HR) cycle/staffing
process are:

acquisition
development
maintenance
separation

Acquisition is the process of attracting and recruiting the right staff for
roles in a business.
Development is the process of developing and improving the skills,
abilities and knowledge of staff, through induction, ongoing training and
further professional development.
Maintenance is the process of managing the needs of staff for health and
safety, effective communication, employee participation, offering familyfriendly work arrangements, industrial relations and legal responsibilities,
including compensation and benefits, of all staff.
Separation is the process of employees leaving voluntarily, or through
dismissal or retrenchment processes.

Human resource planning

It is also crucial that the HRM functions and processes are aligned with the
strategic direction of the business.
Two major HR aspects need to be planned in all businesses:
the short- and long-term human resource needs for the
business, through a human resource inventory of the business. The
needs will be influenced by business development plans, business
strategy, the nature and location of the development, and external
factors including government policies, economic, technological,
social trends and organisational structure.
the strategy needed to meet these needs. This may include
recruitment, downsizing, outsourcing, or specific programs to build
new capabilities, improve competitiveness, transform culture or
quality.

The developed HR plan will have major impacts on decisions about

acquisition, maintenance, separation and development of staff,
particularly regarding the nature of skill development.

Acquisition

Acquiring the right staff is a critical process in managing human resource

management processes.
Acquisition involves analysing:

 the internal environment particularly the businesss goals and

culture. The focus may be on cost containment, growth, downsizing,
improved customer service or quality, or other internal goals. This
influences the demand for specific skills now and in the future, and
will help define the types of staff who will be a good fit for the
organisational culture.
the external environment including economic conditions,
competition, technology, and legal, political and social factors.

Job analysis and job design are required to meet the needs of new
positions. These are undertaken through staff interviews, observations,
and reports from performance appraisals and evaluations.
Job specifications and descriptions can then be developed and
prepared for applications through external or internal recruitment.

Recruitment, selection and placement

Recruitment is the process of locating and attracting the right quantity

and quality of staff to apply for employment vacancies or anticipated
vacancies at the right cost.
Employee selection involves gathering information about each applicant
and using that information to choose the most appropriate applicant.
Placement involves locating the employee in a position that best utilises
the skills of the individual to meet the needs of the business.
Effective recruitment and employee selection involves:
evaluating and hiring qualified job applicants who are motivated
and have values and goals aligned with the business and its culture.
a fair, non-discriminatory and legally compliant selection policy and
process.
giving applicants a realistic understanding of their job description
and responsibilities.
using strategies that will prove useful for later selection and
placement decisions. Smart businesses are using tools to identify
gaps in skills and recruiting strategically to fill these gaps.
using strategies that are aligned with other human resource
strategies and the businesss needs. If the business is seeking to
increase gender equity, there should be female representation on
the selection panel, equitable remuneration and benefit packages,
and training and promotion opportunities.

Development

Effective development programs ensure that experienced and talented

staff are retained.
They enhance employees motivation and commitment to the business
through promotion opportunities over the longer term.
Research shows that employees who feel competent in performing their
jobs and are recognised for their achievements are more motivated and
satisfied at work. They achieve higher levels of performance.

Training and development needs change as an employees career

develops.
In the early stages, employees may focus on gaining qualifications. As
they move from one employer to another, younger employees focus on
experiencing a variety of roles to determine their interests and talents.
Later, the development of specialist or managerial competencies may
become important as employees move into senior positions.
For employees over 40, the focus may be on upgrading knowledge,
mentoring or training, and managing worklife balance and retirement
transition issues.
Development focuses on enhancing the skills of the employee
through:
further professional learning
mentoring or coaching
performance appraisal and management to allow them to take
advantage of opportunities to develop a career with the business

Induction

An effective induction program is carefully planned to introduce a new

employee to the job, their co-workers, the business and its culture.
Supervisors, co-workers and the human resource department (if a larger
business) may be involved in the process.
Most employees who leave a business depart in the first three
months; therefore, the need for support is greatest when an employee is
in a new job.
A well-prepared induction program:
gives employees a positive attitude to the job and the business
builds a new employees confidence in the job
stresses the major safety policies and procedures, and explains
their application
helps establish good working relationships with co-workers and
supervisors

Training

The aim of training is to seek a long-term change in employees skills,

knowledge, attitudes and behaviour in order to improve work performance
in the business.
It is essential in overcoming business weaknesses, building on strengths
and maintaining staff commitment.
A focus on acquiring new skills and knowledge helps a business adapt to
change and stay ahead of the competition.
Most businesses today offer training in some form, whether as a
requirement for competency in the role or as a tool to develop and expand
workers skills.
A businesss ability to remain competitive can be affected by the extent of
training it offers.

The key features of an effective training program include the

following:
Step 1
Assess the needs:
of the individual (skills, knowledge, attitudes, both long
and short term)
of the job (competencies required)
of the business (for example, culture, goals, standards,
service levels)
Step 2
Determine the objectives of the training program for the
business, job and individual.
Management input and support at this stage is critical to a
successful training program.
Step 3
Consider the internal and external influences.
Internal influences include the attitude of employees to
training, staffing, financial and physical resources available to
operate the program.
External influences include any new research on relevant
training issues and government programs or support
available for training.
Step 4
Determine the process that is:
the content of the training program
the learning principles to be applied, including
participation, repetition, demonstration and feedback
the learning methods to be applied, such as simulation
training, lectures
the location of the training program, whether on-site or
off-site
the participants involved employees, supervisors,
human resource manager, external consultants
Step 5
Evaluate the training program.
Strategies include tests and surveys, both prior to training
and after training; performance appraisal; observation;
benchmarking of key indicators, such as defects, customer
complaints and accident rates.

 The training program can be evaluated over time in terms of

the changes in key indicators, including cost of sales, sales
volumes and labour turnover.

Organisational development

Today, organisational structures are less hierarchical and flatter in

structure.
Flatter structures may have improved employee autonomy and efficiency;
however, they have also reduced promotional opportunities.
Human resource managers, therefore, need to use strategies to help
motivate and retain talented staff.
Strategies can include:
job enlargement increasing the breadth of tasks in a job
job rotation (multi-skilling) moving staff from one task to
another over a period of time
job enrichment increasing the responsibilities of a staff member
job sharing where two people share the same job
self-managing teams teams in which roles and decisions are
determined by their members
mentoring and coaching where a leader or more experienced
member of staff provides advice and support to another person
developing skills in the are

Mentoring and coaching

Mentoring and coaching are increasingly used to motivate and develop

staff with leadership potential.
Mentoring is a mutually agreed role, which suits experienced staff keen
to transfer knowledge and skills through succession planning.
Often those being mentored select their mentors and are free to accept or
reject the advice offered.
Coaching is focused on improving skills and performance, and on helping
individuals manage specific work roles more effectively.
Differences between mentoring and coaching:
Mentoring
Focus: Individual life development, preparation for future
roles.
Role: Facilitator, guide, based on sharing advice and
experience. Personal relationship, more like a friend.
Function: Provide advice that may assist in improving the
way someone manages issues and situations.
Time frame: no time frame.
Structure: unstructured.
Benefits: Individual, through personal growth, potential
improvement in performance. May also benefit business and
enhance morale.

 Coaching
Focus: Performance enhancement by building skills and
capabilities, overcoming weaknesses, resolving specific
issues.
Role: Specific to employees work function. Assists employee
in setting goals and finding solutions.
Function: Share skills, knowledge, styles and techniques
that are relevant to employee needs.
Time frame: Specific time frame.
Structure: More structured.
Benefits: Business, through improved teamwork,
performance and productivity. May enhance morale.

Performance appraisal

Performance appraisal is a systematic process of analysing and

evaluating employee performance for strengths, weaknesses and
opportunities for development, generally against a set of criteria or
standards.
It is also used to assess an employees suitability for promotion (future
leader or manager) and their potential value to the businesss success.
Performance appraisal involves four main objectives:
to provide feedback from management to employees regarding
work performance
to act as a measurement against which promotion and pay rises can
be determined
to help the business monitor its employee selection
to identify employees training and development needs
If most employees continually perform below expectations, the
businesss recruitment and selection process may need to be
changed, or extra training and development may be required.
Care needs to be taken by those conducting the appraisal. They
need to ensure the criteria are job related, the appraising staff have been
trained and that there is no discrimination in the process.
In cases of performance issues, it is important those appraising
performance give an employee a separate, formal written notice if their
performance is unsatisfactory, and provide advice and opportunities for
them to improve over a fixed time frame.
Employees are more likely to value a performance appraisal if they are
given a chance to discuss their performance and to challenge their
evaluation.
Performance appraisal tools include:
Behaviour observation scales supervisor observes and
records evidence of behaviour and performance over time
Interview formal discussion between supervisor and employee
Management by objectives objectives set for the employee,
performance rewarded according to results

 Critical incident method records how employee responds in

specific situations and times, tends to be used for employees who
are supervisors
Graphic rating scale employee performance is rated on a range
of descriptors and traits such as enthusiasm, reliability, cooperation,
ability to plan, quantity and quality of work undertaken
Essay evaluation method supervisors write a report on
employees strengths and weaknesses
Performance ranking method employees ranked from best to
worst
360-degree feedback employees receive feedback
anonymously from peers or managers

Maintenance

Maintenance focuses on the processes needed to retain staff and

manage their wellbeing at work.
Maintenance of staff involves looking after staff wellbeing, safety and
health, managing communications effectively, employee participation,
offering family-friendly work arrangements and complying with industrial
agreements and legal responsibilities.
Staff wellbeing is maximised through encouraging staff to participate in
decision making, and giving employees some control over their work lives.
Effective communication strategies support employee participation and a
strong workplace culture.
Employees also have the right to a healthy and safe work environment,
where work-related stress and unproductive conflict are minimised.
Offering family-friendly programs that support worklife balance is
critical in workplaces where staff are increasingly asked to do more with
less.
These include flexible job roles such as job sharing, multi-skilling,
telecommuting, part-time work and flexible working hours to suit family
needs.

Communication and workplace culture

Effective workplace relationships depend heavily on the strength of a

businesss communications systems.
Common methods of communication include regular team meetings
between managers, or supervisors, and employees; staff bulletins and
newsletters; staff seminars; social functions; suggestion boxes and staff
surveys; and email and intranet.
Email is often criticised for being a source of misunderstandings and
tension if protocols are not established for constructive communications
and timelines for feedback. Expectations that staff will attend to email at
home is a common source of workplace conflict, which needs to be
managed carefully to avoid burnout of staff and grievances developing.

Strategies that focus on building trust and direct communication between

people are critical in preventing conflicts and escalating issues.
Recognition of staff achievements is critical in building a positive
workplace culture.
Communications with employees should always be constructive, even
when there are problems with employees.

Employee participation

The nature of workplace communication is changing with the

increasing use of email and increased opportunities for employee
participation.
Firms encourage employee participation to improve communication,
empower employees and develop their commitment to improving quality
and efficiency.
Employees are being trained to make some decisions on the spot; either
to solve problems or provide incentives to retain customers, as customers
demand quicker and more efficient service.
Businesses benefit from employee experience and knowledge on the job,
and improvements they suggest are often critical to a businesss
competitiveness and success.
The value and effectiveness of employee participation depends on the
training, knowledge and skills of the employees involved.
Employee participation strategies include:
Participation through membership of the board of directors
Participation through ownership
Joint consultative committees (i.e. members representing their team
and act as a channel of communication to discuss work progress,
concerns or issues.)
Participation in collective bargaining
Team briefings
Employee surveys and feedback from performance interviews

Benefits

Benefits are often a litmus test of the workplace culture as they are
available to all staff.
They may be monetary in value or non-monetary, and the extent of
benefits available will reflect the resources of the business and the nature
of its activities.
All employers are also required to pay superannuation for employees who
are aged between 18 and 70, who earn a minimum of $450 per month as
a casual, part-time or full time employee.
Typical benefits include flexible working arrangements, paid training
opportunities, travel allowances, health insurance, subsidised gym
membership, housing and company car.
Businesses carefully consider the value of these benefits in terms of
retention of staff and workplace culture, as they are expensive and some
attract an employer-paid fringe benefits tax (FBT).
Fringe benefits tax (FBT) is a tax employers must pay on certain
benefits they provide to their employees or their employees associates,

such as a family member. It is based on the taxable value of the various

fringe benefits provided.
Benefits that may be considered for FBT include airline transport,
expense accounts, board and accommodation, housing loans, living-awayfrom-home allowance, car parking, property, and entertainment
allowance.

Flexible and family-friendly work arrangements:

Around one third of Australian employees cite a need for worklife
balance as a major consideration in future work choices.
Employers are responding with more flexible working arrangements
to attract and retain talented staff.
Flexible working conditions allow businesses to work more
efficiently, or allow employees to balance work and family
responsibilities more effectively.
Typical flexible working conditions include:
flexible remuneration (reward) options
flexible working hours
flexible study/work arrangements
career break schemes
job sharing involves two employees voluntarily sharing one
permanent full-time job. This arrangement has been very
popular with women returning to the workforce after having
children, but requires commitment and communication to be
effective.
work-from-home arrangements (rostered days off,
telecommuting, a compressed work week)
family leave
part-year work arrangements (which often suit competitive
sportsmen and women)

Family-friendly programs are effective in retaining staff in

the longer term as they recognise the interdependence of work
and family life, and reduce problems involved in managing family
responsibilities.

Legal compliance and corporate social responsibility

All employers are required by law to ensure that human resource

procedures and policies comply with existing legislation, including
anti-discrimination and sex discrimination legislation, occupational health
and safety, taxation, social justice legislation, and industrial relations
legislation and agreements.
Bullying and sexual harassment, along with conflict between
employees and high workloads, are major causes of stress at work.
These issues are behind high levels of staff stress, absenteeism,
turnover, and low productivity and morale.
Creating a workplace where staff treat each other in a respectful,
professional, fair and considerate manner is essential for employee
wellbeing and retention of productive staff.

A major focus of maintenance is for human resource managers to

minimise the exposure of the business to risk by implementing a range of
proactive and preventative strategies in health and safety, antidiscrimination and conflict resolution.
Problems that arise over misconduct in employment relationships,
particularly regarding sexual harassment, bullying and discrimination, can
be very costly and damaging to the business and destroy
individuals.
Workplace bullying is a form of harassment involving unwelcome and
uninvited behaviour that is offensive to reasonable people. The more
noticeable forms of workplace bullying are intimidation, humiliation, verbal
abuse, pushing, touching, fondling or threatened and actual acts of
violence.
Bullying is common in industries where there are a high number of
vulnerable employees such as apprentices, young staff or migrant
workers. It can be minimised by:
providing information about workplace bullying, which covers
common forms such as verbal abuse, spreading rumours, exclusion,
ignoring someone, physical intimidation or violence, or initiation
inducting and training employees in company policy, procedures to
deal with bullying, and consequences of bullying
providing training to increase cultural awareness
promoting a culture that is based on open communication, respect,
fairness and trust
ensuring management is committed to resolving bullying and
grievances
having mentoring or buddy systems for new and young employees
having a member of staff, appointed by the staff, to handle
complaints and grievances

Separation

Separation, where an employee leaves a business, may be voluntary or

involuntary.
Voluntary separation may take the form of resignation, relocation,
voluntary redundancy or retirement.
Involuntary separation may take the form of contract expiry,
retrenchment or dismissal.
Redundancy and retrenchment refer to employees losing their jobs,
where the employees job or work no longer needs to be done. It may be
necessary due to a lack of work, as in the case of a fall in demand for a
product or service, or the position may have been restructured or replaced
by technology.
Acceptable situations for redundancy would include closure of the
workplace site, completion of the project on which the employee worked,
lack of contracts or orders for work, a downturn in demand from customers
or a need to reduce staff due to financial difficulties in the business.
Notice and leave entitlements given must comply with legislation and
industrial agreements.

Managers should consult with staff prior to termination, and

support them with outplacement to ensure a smooth transition that does
not adversely affect the remaining employees morale.
When an employees employment is terminated, the employer must
provide a written statement confirming the termination and date of
determination.

Dismissal

Staff may be dismissed for a number of reasons.

Summary dismissal is an instant form of dismissal that applies to
employees involved in gross or serious misconduct, such as theft.
Termination for misconduct must meet the test of being fair and
reasonable, given the circumstances.
Fair Work Australia will generally determine whether the reasons were
sound and well founded, and whether the employer had made reasonable
efforts to investigate the allegations and allowed the employee the right to
respond to the allegations.
Dismissal can also be based on poor performance or redundancy
due to organisational restructuring, a downturn in business or
technological change making a job redundant.
In the case of poor performance, businesses are required to:
give employees a written warning about their poor performance
over a period of time
give them advice and support so they have the opportunity to
improve
notify employees of the reason for the termination and an
opportunity to respond

In the case of redundancy, the employer may be asked to show that:

the employees job was no longer needed; that the redundancy is
genuine
there was no appropriate work available elsewhere within the
organisation
the employee was consulted about alternative redeployment
options in the business

Unfair dismissal

Unfair dismissal occurs where an employee is dismissed by their

employer and they believe the action is harsh, unreasonable or unjust.
An unfair dismissal occurs where an employee makes an unfair dismissal
remedy application and Fair Work Australia finds that:
the employee was dismissed, and
the dismissal was harsh, unjust or unreasonable,
the dismissal was not a case of genuine redundancy,

 the dismissal was not consistent with the Small Business Fair
Dismissal Code, where the employee was employed by a small
business.

Employees are able to claim unfair dismissal if:

the business has more than 15 employees, either full-time or the
equivalent, who have been employed for more than six months.
This includes casuals with six months service.
the processes for dismissal have not been carried out correctly.

The claim may be resolved through informal conferences, telephone

conferences (the most common method) or by a formal hearing.
Reinstatement will be the remedy for a claim that is upheld, unless it is
not in the interests of either of the parties, in which case compensation
may be ordered.
An employer has the right to object to a claim on the basis that it is
vexatious or frivolous, not submitted in an appropriate time frame, not
reasonably likely to succeed, not a case of unfair dismissal or that the
person making the claim is not eligible.
Businesses can be badly hit by such claims.
Many businesses have preferred to avoid the risk by hiring
casuals and contractors. Other businesses have tightened their
employment contracts (often called corporate pre-nuptial
agreements) and included job descriptions, probation periods and
measurable targets to allow for dismissal of staff if required.
They are keen to avoid unfair dismissal claims, which create
adverse publicity for the business internally and externally,
with the potential to lose customers. For many it has been
regarded as cheaper and less time consuming to settle the claim,
regardless of whether or not it is valid.

STRATEGIES IN HUMAN RESOURCE MANAGEMENT

Effective human resource management requires the management of

staff to be aligned with the strategic goals of the business.
The strategic management of staff and a successful workplace culture will
attract, motivate and build employees commitment and performance in a
business.

Leadership style

There is a range of leadership styles used by managers globally.

Basic management approaches:
the classical authoritative, autocratic (directive)
approaches, which focus on planning, organising and controlling
the behavioural approach, which sees management as leading,
motivating and communicating, is most commonly seen in a
participative or democratic leadership style
the contingency approach, which uses the most appropriate
approach depending on the situation and changes in circumstances

Employees feel more committed in a workplace where they are

consulted, empowered, recognised for their achievements and
receive some constructive feedback based on visual observation of their
performance.
They also appreciate managers who are open and honest in their
communication, encourage, listen and support staff, and demonstrate
integrity in managing the business.
Examples of leadership styles:
Directive:

Emphasis on immediate compliance from employees.

Works best when: In a crisis, to kick start a
turnaround or with problem employees

Visionary: Emphasis on long-term vision and leadership.

Works best when: When changes require a new
vision, or when a clear direction is needed
Affiliative: Emphasis on the creation of harmony
Works best when: To build buy-in or consensus or to
get input from valuable employees
Participative:
Emphasis on group consensus and generating
new ideas
Works best when: To build buy-in or consensus or to
get input from valuable employees
Pacesetting:
Emphasis on accomplishment of tasks to high
standards
Works best when: To get quick results from a highly
motivated and competent team

Coaching: Emphasis on the professional growth of employees

Works best when: To help an employee improve
performance or to develop long-term strengths
Leadership styles which are most effective in Australia are more
democratic and empowering and less directive than in other countries.

Job design

Job design is the process of designing the content of a job and how it will
interact with other jobs and employees, so as to motivate and retain an
employee and achieve the businesss goals.
Job design has long been dependent on job analysis, which is a detailed
analysis of all the tasks, responsibilities, personal attributes and reporting
relationships needed in a position.
Core elements of a well designed job include:

Task
Challenge
Variety of tasks
Discretion and independence
Flexibility
Resources
Opportunity for achievement
Social interaction
Opportunity for ongoing learning and development

It is known that employees are more motivated and likely to share ideas if
they have independence, have clear task identity, are well trained and feel
competent, and receive feedback that allows them to be recognised and
develop further.
Feedback is demotivating when it is controlling, although feedback
that is informative and constructive is motivating.
Job design involves a number of steps:
1. Analyse the existing work situation using observation, feedback
and organisational data
2. Identify technical, managerial and administrative tasks to be
performed
3. Identify needs and aspirations of employees for new positions
4. Decide how the job will fit in with the work group
5. Consult with key stakeholders and modify as required
6. Implement changes slowly, provide training, consult and use
feedback to modify
7. Include procedures for review of progress
8. Assess and review progress, discuss with employees

Job design methods

Jobs can be flexibly grown or shaped to fit the changing needs of the
business.

Jobs can also be reshaped as staff move on, or their needs change as a
result of family life or a desire to slow down.
Job design is also a useful method in developing the knowledge and
leadership skills of employees identified for future promotion in
succession planning.

Common methods
METHOD
Job rotation
Employees move from
one job to another on a
rotating basis.

Job enlargement
Employees are given
additional tasks to
increase the variety and
challenge involved in a
position.
Job enrichment
Employees are given
more challenging tasks,
responsibility, autonomy
and decision-making
power.
Semi-autonomous
work groups
A multifunctional work
group of employees who
take responsibility for a
production
process/project, share
and manage tasks to
achieve targets without
direct supervision
Cross-functional,
team-based matrix
structures
Employees are part of
project teams for specific
projects until each
project is completed.
They report to functional

of job design:
ADVANTAGES
Multi-skilling of staff,
flexibility, variety and
challenge, better
understanding of
business and improved
resolution of problems,
reduces work stress
Increased employee
motivation, increased
participation in decision
making, pathway to
promotion

DISADVANTAGES
May still be boring work,
experienced employees
may not want to be
learning new types of
work

May be boring but result

in work overload;
problems if employees
not trained properly

Employee satisfaction,
pathway to promotion,
higher retention rates,
opportunity for greater
rewards

May over extend

employee, or lead to burn
out or work
intensification

Employee commitment,
greater
empowerment,
teamwork, team
responsibility,
opportunities for multiskilling, development of
skills, problem solving
and decision making

There may be conflict

between members of the
group causing
productivity falls

Clear focus on projects,

use of skills for different
projects increases
motivation, cross- and
up-skilling,
empowerment and
autonomy

Confusion, complexity in
accountability and
reporting responsibilities,
overload and work
intensification, problems
if communication is poor
or team leader is weak,
problems if ground rules

heads and project

leaders.
Flexible work
structures
Employees are offered
flexible options to meet
personal needs e.g.
casual, part-time work,
job sharing, flexible
working hours and
telecommuting.

More motivated
employees as personal
needs being met,
maximises retention,
avoids total loss of skilled
staff, opportunity to use
older staff as mentors

and targets not

established
Continuity of processes
or customer service may
be interrupted, reducing
productivity

Specialised job design

Specialisation in job design involves jobs being broken down into

specialist skills areas in order to improve knowledge and skills, to increase
output, to reduce errors and labour costs, and to control quality.
Job specialisation on its own rarely leads to greater challenges or job
satisfaction, as work tends to be more repetitious and boring, and
employees have little input into their work.
There is less social interaction or sharing of ideas with other
employees, and often no identifiable end product.
Heavy specialisation is believed to reduce the ability to absorb knowledge
and may even limit knowledge sharing.
In a specialised approach, management assumes greater control.

Recruitment internal or external, general or specific

skills

Recruitment is the process of locating and attracting the right quantity

and quality of staff to apply for employment vacancies or anticipated
vacancies at the right cost.
As businesses become more global in orientation, recruiting a diverse
workforce at all levels is becoming more important in communicating
effectively with a wide customer base and in demonstrating corporate
social responsibility, which is highly valued by consumers and employees.
A diverse workforce would include employees from diverse cultural and
ethnic backgrounds, who were able to demonstrate the ability to speak in
more than one language, and to demonstrate cultural awareness and
sensitivity in their interactions with people from other cultures.
The sources and methods used will depend on the recruitment
goals and policies of the business, such as a preference for internal
recruitment, the conditions of the labour market, the location of the
business, the financial or other resources of the business, and the
specifications of the job to be filled.
Internal recruitment may be used as a strategy to motivate and reward
employees.
Most businesses use a mix of internal and external recruitment, and
require a mix of general and specific skills.

A poor selection process leads to:

increased costs and lower productivity
job dissatisfaction, lower performance, industrial unrest/labour
turnover if the business or the job does not meet the expectations
of candidates selected
the absenteeism rate if staff feel inadequate for the job/business or
feel excessive work pressure
accident or defect rates, fines if inappropriate/untrained staff are
selected
claims of discrimination if the process is not undertaken
appropriately

The fastest growing recruitment methods today are via social

networking sites, such as Facebook, Twitter, LinkedIn and niche blogs;
and virtual reality sites, such as Second Life.

Internal or external recruitment

Internal recruitment involves filling job vacancies with people from

within the business.
Sources include employees, former applicants and former
employees, and they may be invited to apply through intranet
postings, staff records, promotion lists, word of mouth, email and
other methods.
Advantages of internal recruitment:
Motivational for staff, see development opportunity
Builds commitment and loyalty
Business only needs to hire at base level
Employees know the culture, operations productivity
maintained
Recognises and rewards staff for effort and achievement
Cheaper than external recruitment
Less chance of a failure as staff are observed in operation,
strengths and weaknesses are known

Disadvantages of internal recruitment

Can reinforce negative culture
Can lead to rivalry for positions
Need established framework for training and merit-based
appraisal system
Little value added, no new skills

External recruitment involves filling job vacancies with people from

outside the business.
May be obtained through traditional methods such as newspaper
advertisements, online advertisements and referrals through
recruitment agencies, company websites, trade unions, trade

shows, management networks, professional associations, schools,

radio and television.
Advantages of external recruitment:
Wider applicant pool
New ideas, perspectives and skills may produce better
solutions to business issues
Get specific skills needed, save on training
More diversity in employment equal employment
opportunity
Can shape new employee to business
Disadvantages of external recruitment:
Risk of unknown staff
Lost productivity in initial phases of orientation and induction
phase
New employee may not fit culture, and may not be accepted
by internal rivals
Takes a lot of effort and time

General or specific skills

General skills:

Many businesses focus on attracting staff with general skills, attitudes

and behaviours that are a good cultural fit for their business.
The job can then be customised to suit the recruits who can be trained
and developed according to the businesss needs.
Key general skills include flexibility and versatility, social confidence, a
positive attitude, motivation, ability to work as a team or independently,
leadership and decision-making styles, willingness to learn, and ability to
work under pressure.
These behavioural soft skills, are often critical in building a successful
workforce, and are not really learned, whereas specific skills can be
taught.
General skills are important because many jobs today require
individuals to work independently and undertake many different tasks.
Increasingly, as online recruiting grows, businesses use their websites to
promote their brand, the values and culture of their business.
They also post generic position statements for positions that regularly
come up, and for which many potentially attractive recruits exist.

Specific skills:

Most businesses are concerned about skill shortages and still need to
target employees with specific skills to fill gaps in their business.
Sophisticated software is available to support workforce and recruitment
planning.
Both short and long-term strategies need to operate parallel to ensure that
businesses have staff with the required skills.

Many businesses are recruiting overseas or using outsourcing and

overseas recruitment to overcome skill gaps in their businesses,
particularly through skilled migration programs such as the 457 temporary
program.
Industry sources have been critical of Australian firms for not investing in
training their staff for developing workforce needs and changing
organisational structures.
They believe a greater part of the load needs to be shouldered by the very
companies complaining about not having enough skilled workers.
Employee poaching is frequently used - the practice of enticing
employees to work for another business.

Training and development current or future skills

Training aims to develop skills, knowledge and attitudes that lead to

superior work performance.
Training is critical in Australia today, as businesses report significant
labour market problems, including a shortage of skilled labour, and a
mismatch between what skills are needed and what is available.
Development is focused on enhancing the skills of the employee to
upgrade their skills in line with the changing and future needs of the
business.
It also encourages employees to take advantage of opportunities to
develop a career with the business.
In choosing the nature of training and development, businesses need to
use a systematic process to evaluate the needs of the business,
the supply of these skills in the economy, the demand for these skills, and
the changing nature of work and the general pattern of employment.
Businesses will need to consider these options:

invest in further in-house training and development

recruit staff for specific skills
retain experts who retire on part-time basis
retain women through flexible work structures such as
telecommuting
share staff with other firms, or do work for other firms (insourcing
delegating a job to someone within the business, as opposed to
someone outside the business)
outsource functions to specialist firms or agencies, even overseas
sponsor overseas migrants for areas of major shortages
build networks or alliances with other firms with specialist skills or
skills needed in the future

Performance management developmental or

administrative

Performance management is a systematic process of evaluating and

managing employee performance in order to achieve the best outcomes
for a business.

The two objectives of performance management are:

evaluating an individuals performance
using that information to develop the individual

Performance appraisal and management systems can be designed to

meet two purposes for a business: developmental and administrative:
Developmental
This model of performance management is focused on using
data to develop the individual skills and abilities of
employees, so they improve their effectiveness in their
roles, overcome weaknesses, and are prepared for promotion.
This is best achieved through year round periodic feedback
and shared discussion that is both empathetic and goal
focused.
Administrative
This model of performance management provides
information, often following an annual appraisal, which can
be used by management for planning in human
resource functions such as training, development, rewards,
pay levels, benefits and performance improvement.
The focus is on collecting data to manage the HRM function
more efficiently.

Benefits of effective performance management

Benefits for the business:
assists with human resource planning
can plan to overcome gaps or weaknesses found in performance
shows the effectiveness of current selection processes and whether
staff recruited match the cultural fit and skills required for the
organisation
identifies training and development or legal compliance needs
evaluation of rewards and benefits programs
communicates expectations, helps build trust, promotes long-term
organisational development
helps identify, motivate and retain talented staff for leadership
succession
identifies and documents poor performance, and links it with
training and improvement strategies
helps build best practice culture
Benefits for the individual:
comparison of contribution to organisation and performance against
agreed standards
helps assess rewards and benefits linked to performance

 builds self-efficacy as contributions recognised important in

motivation and retention
identifies strengths and weaknesses, creating opportunities for
training and development, coaching or mentoring
creates opportunity for employee to provide feedback
initiative recognised and rewarded
fosters promotion on merit
employee focus is aligned with organisational strategy

Performance appraisal and performance management systems are

often regarded as surveillance systems and are dreaded by
employees.
They are more readily accepted by employees when they are designed
collaboratively with key stakeholders.
Effective performance appraisal systems set clear expectations and
standards in advance, against which performance can be measured,
rewarded and plans for improvement developed.
Effective performance management is fostered when businesses:
have clear job descriptions so people know what tasks or roles they
need to perform
match people with the right skills to the role and the culture of the
business
set mutually agreed goals and standards for performance, which
include people based goals for everyone, including senior
management
provide appropriate induction, training and development, so staff
are competent and are able to experience personal growth
provide effective training for those leading performance appraisal
and management
provide regular and constructive feedback on performance so staff
can continue learning and improving.
provide opportunities for internal promotion and development, and
provide support, counselling, mentoring or coaching to support staff
recognise and reward employees appropriately for their
achievements
use employee surveys and feedback, including exit interviews, to
assess the effectiveness of the performance management system
and staff satisfaction, and to understand the reasons for staff
turnover

Rewards monetary and non-monetary, individual or

group

A well-planned reward system is a key strategy in attracting,

motivating and retaining employees.
Reward systems that are not clear or fair, or where employees
believe there has been favouritism or bias, can lead to internal
politicking and conflict, loss of trust and motivation, and higher levels
of labour turnover.

Monetary and non-monetary rewards:

 Rewards are to be distinguished from benefits, which are available

to all members of staff.
Rewards can be monetary or non-monetary, and intrinsic or
extrinsic.
Monetary rewards are those reflected in pay or having financial
value.
Non-monetary rewards are those that do not have a financial
value, such as social activities or retirement planning.
Intrinsic rewards are those that the individual derives from the
task or job itself, such as a sense of achievement.
Extrinsic rewards are those given or provided outside the job
itself. They may be monetary, for example incentive payments, or
non-monetary, for example flexible work schedules.
Individual or group award:
Rewards are often related to individual performance; however, this
can lead to conflict and rivalry if not managed effectively.
All individuals are dependent on others and on efficient
workplace systems to achieve high-quality performance.
Increasing use of group and team-based structures have
increased the need for cooperation and made it difficult to
distinguish performance of individuals within teams.
Gain-sharing plans and group incentive schemes are often
used to support a team-based culture.
A gain-sharing plan involves the benefits of improvements and
success, such as productivity improvements, cost savings and sales
and profit increases, being reflected in rewards for teams, such as
shares, cash bonuses or annual bonuses.

Key issues to consider in designing a rewards system in terms of

the business include:
business strategy
economic conditions supply and demand for labour and skills
shortages
organisational objectives of rewards
rewards and benefits of competitors
relevant awards and agreements, minimum employment standards
profitability/viability of the business

Key issues to consider in designing a rewards for individual employees

are:
performance related incentive plans for performance above
standards or criteria, bonuses, piece rates, commissions,
production-related incentives
job related role and level of responsibility, scope of supervision,
base pay, interpersonal skills, knowledge and skills, experience,
value to the company (e.g. links with key clients)

 other individual considerations group incentives, the

employees values (e.g. job flexibility vs. career planning), specific
job conditions (e.g. requiring employees to live overseas) and their
individual bargaining power.

Global costs, skills, supply

Globalisation of business, as well as technological developments in the

internet, human resource applications and telecommunications, has
significantly increased the competition faced by any business.
There are strong factors, including the high cost of skilled labour in
Australia, and a shortage in the supply of skilled labour, pushing
businesses to operate globally.
Offshore skilled labour is available, but is not always available as
required in the desired locations or quantities, due to high levels of
demand for lower cost labour in regions of lower wage nations.
Initially, businesses typically expand through indirect exporting and
demand via the internet for their products. Then, as they gain
experience, they expand by exporting and sourcing products, services or
processes through the global web.
The rapid growth of global outsourcing of routine and repetitive
tasks, illustrates the potential for businesses to develop creative
strategies that access lower cost labour, modern telecommuting
technology and work practices, while complying with regulations and pay
scales in overseas countries.
China, India and the Philippines are the most popular locations for
outsourcing.
Customers are keen to purchase goods and services at lower
prices, but consumers also expect firms to operate in socially
responsible ways. They do not support exploitation of cheap labour
overseas.
A business planning to expand overseas needs to consider whether it
wishes to use a polycentric, ethnocentric or geocentric staffing
approach.
A polycentric staffing approach uses host-country staffing with
parent-country staff in corporate management at its headquarters.
Although this helps the company access good market knowledge, is
often cost efficient, and satisfies local pressure for employment
opportunities, it may limit management experience for host-country
staff.
A geocentric staffing approach uses the staff with the most
appropriate skillset for a particular role and location, and builds a
pool of managers with global experience. This can be a complex and
expensive policy, however, due to local employment regulations,
relocation and retraining costs.
An ethnocentric approach uses parent-country staff in its
business. This may limit its ability to interact with customers and
learn from overseas markets.

It may wish to diversify into new products and services, requiring

different skillsets and new recruitment or training challenges.

Compliance with overseas labour market regulations is critical to

avoid difficulties with local governments and disruption to business.
Cultural awareness and language training for all staff need to be
implemented to foster effective communication and positive relationships
between employees.

Workplace disputes

Disputes are conflicts, disagreements or dissatisfaction between

individuals and/or groups.
Stakeholders often have conflicting interests, particularly over the
degree to which employees should share in the profits.
Disputes may be informal, formal, overt or covert, and can be very
costly to businesses at the time of the dispute, but also to its reputation
and to its employees.
Covert disputes are conflicts that are only recognised by the business
itself.
Overt disputes are conflicts that are shown openly and are not secret or
hidden.
Employers and human resource managers need to be aware of and
respond to workplace conflicts as they can progress to legal actions such
as formal (and overt) claims of harassment or bullying.
Workplace conflicts also lead to other problems in the workplace,
such as higher levels of absenteeism, low productivity, legal claims and
high staff turnover, which may be even more costly in the long run.
An industrial dispute is a disagreement over an issue or group of issues
between an employer and its employees, which results in employees
ceasing work.
Strikes refer to situations in which workers withdraw their labour. They
are the most overt form of industrial action and aim to attract publicity
and support for the employees case. Strike action is more common in
public sector organisations and in the mining sector.
Lockouts occur when employers close the entrance to a workplace and
refuse admission to the workers. In some lockouts, management has been
brought in by helicopter to avoid a picket line of workers.
Pickets are protests that take place outside the workplace, generally
associated with a strike. Unionists stop the delivery of goods and try to
stop the entry of non-union labour into the workplace.
The level of disputes varies within and between industries and
businesses. Some employers seek to minimise conflict, others stifle it
through tough tactics, while others manage more collaboratively through
negotiation with staff and unions.
The types of strikes include the following:
Sympathy strikes are those called in support of a group of
workers already on strike.
Rolling strikes occur over a period of time, in between working
periods.
Rotating and revolving strikes occur where workers at different
locations take turns to strike.
Political strikes involve employees taking strike action over
political issues, against government policy or actions.

 Wildcat strikes are those that take place without union approval.
Lightning strikes occur without an employer being notified.
General strikes involve a large number of workers in different
industries going on strike simultaneously.
Stop-work meetings involve employees stopping work to hold a
meeting on an industrial issue during work time.

The major causes of disputes recognised by the ABS are disputes

relating to negotiation of awards and enterprise agreements.
These issues typically include disputes about:
Remuneration: This includes matters such as wages, allowances,
entitlements and superannuation.
Employment conditions: These include matters such as working
hours, leave, benefits, and other general employment conditions.
Job security issues: These include retrenchment of employees,
downsizing, restructuring, use of contractors, outsourcing, reclassification of the workforce etc.

Matters outside agreements also cause disputes, for example:

Health and safety: These matters typically relate to physical
working conditions, including safety matters, and workers
compensation provisions, protective clothing and equipment,
uncomfortable working conditions, and overly strenuous physical
tasks.
Managerial policy: These issues include decisions and policies of
line managers, such as disciplinary matters, suspensions,
discrimination and decisions that impact upon work and family
issues.
Union issues: These matters relate to employer approaches to the
union, inter-union and intra-union disputes (e.g. demarcation
disputes), sympathy stoppages in support of employees in another
industry, and recognition of union activities.
Political or social protests.

Resolution of disputes negotiation, mediation,

grievance procedures, involvement of courts and
tribunals

The key stakeholders involved in resolving disputes include

employees, employers, governments, trade unions, employer associations,
courts and industrial tribunals.
Before either party may take protected industrial action, there must also
be proof that both parties have attempted to bargain in good faith. In
good faith means the parties meet regularly with a willingness to reach an
agreement.
When disputes develop, there are a number of methods that can be used
to try to resolve them:

Negotiation:

 Negotiation is a method of resolving disputes when discussions

between the parties result in a compromise and a formal or informal
agreement.
This process can benefit the parties involved by increasing their
knowledge of company policy, businesss objectives, workers
concerns and issues involved in implementing change.
Mediation:
Mediation is the confidential discussion of issues in a
nonthreatening environment, in the presence of a neutral, objective
third party.
The third party may be independent and agreed on by key parties
in a dispute, or a representative from a business, tribunal or
government agency, such as Fair Work Australia.
Mediation as an alternative dispute resolution technique is
increasingly popular in Australia.
It allows the parties to become empowered by resolving their
own disputes, and it reduces the risk of disputes escalating and
leading to expensive legal costs or industrial action.
Grievance procedures:
Grievance procedures are formal procedures, generally written
into an award or agreement, that state agreed processes to resolve
disputes in the workplace.
Grievance procedures are useful in reducing the risk of an
issue rapidly becoming a serious dispute.
Effective grievance procedures require a full description of the
complaint to be made by the employee(s) with the complaint. The
person the grievance is made against should be given details of the
allegation and an opportunity to provide their views.
It is a useful strategy for resolving issues before they
escalate.
Fair Work Australia recommends that issues be quickly resolved,
handled sensitively and professionally, and in a manner that is fair,
so that employees have confidence in the process.

Involvement of courts and tribunals:

Conciliation and arbitration:
When a dispute has not been resolved through negotiation at
the workplace, it may be referred to Fair Work Australia, who
will appoint a conciliation member to hear both sides of the
dispute.
Conciliation is a process where a third party is involved in
helping two other parties reach an agreement.
If conciliation fails the matter may be referred to arbitration.

 Arbitration is the process where a third party hears both

sides of a dispute and makes a legally binding decision to
resolve the dispute.
An order is handed down based on the merits of the
evidence that becomes legally binding on all parties.
Orders are decisions that require employees or employers to
carry out a direction from the tribunal. They may be inserted
in awards or agreements.
Common law action:
Common law action is open to any party involved in or
affected by industrial action.
Parties may make direct claims for damages caused by the
parties taking the action, or for breach of contract resulting
from such action.
An employer may ask a state or territory supreme court or
the Federal Court an injunction or stop order to prevent
unlawful interference with the employers trade or business.
Such action is costly and generally considered a last resort.

Benefits and costs of workplace disputes

Types of benefit/cost
Financial

Personal

Benefits of industrial
conflict
Increases empowerment
of all parties who own
an agreement.
Empowerment can lead
to increased productivity
and fewer disputes.
Cost-cutting measures
can lead to conflict but
can ensure a firms
survival and
competitiveness in the
long term.
Conflict helps workers to
gain managements
attention on major issues
that may have caused
dissatisfaction and stress
for a long time.
Better work relationships
from clearer
understandings.
Greater employee
involvement and
motivation may result
from negotiated changes

Costs of industrial
conflict
Lost sales = lower
business income.
Damaged reputation.
Firm may close or
relocate.
Business dependent on
firm in dispute will be
affected.
Loss of wages in families.
Legal representation can
be a financial burden.
Stress can be created
through intensification of
work and changes due to
restructuring of the
workplace.
Rumours/threats of
downsizing cause fear,
insecurity and lowering of
staff morale.
Absenteeism, accidents
and defect rates can
increase.
Working relationships

Social

Political

International

and improvements in
training.
Jobs can be saved in
some cases.
Employee and
community welfare can
be enhanced by changed
work practices.
Introduction of new
training opportunities
and career paths benefit
individuals and society.
OH&S problems may be
reduced.
Governments can change
their policies in response
to workplace conflict.
Disputes draw public
attention to the need to
protect worker
entitlements.
Particular industries may
be restructured to
improve the economy.
Changes to work
practices can improve a
firms international
competitiveness.
Opportunities for
international expansion.

may suffer as a result of

conflict.
Community bitterness
can be directed at
unions, employees or
employers in industries
where disputes affect the
general public.
Verbal and physical
abuse can occur.

Frequent and disruptive

conflict has an impact on
government or opposition
policies.
Bitterness between
unions and governments
can lead to political
conflict.
Loss of national income
in extended disputes can
affect economic growth.
Loss of export income
and markets can occur
after periods of
disruption.
The nations reputation
for stability can be lost
and overseas customers
or investors may turn
elsewhere.

EFFECTIVENESS OF HUMAN RESOURCE

MANAGEMENT
Indicators

Many businesses use a range of indicators to reflect on the effectiveness

of the human resource functions.
Indicators are performance measures used to evaluate the effectiveness
of the business, team or individual, such as dollar sales achieved per
employee per year.

Indicators can be compared to those of best practice businesses or

internal divisions to determine strengths and weaknesses. This process is
called benchmarking.
Benchmarking is a process in which indicators are used to compare
business performance between internal sections of a business or between
businesses. This is then used as a basis for improvement.
Indicators are gathered and collated in human resource audits.
A human resource audit is a diagnostic tool used to evaluate HR policies
and practices in order to identify problems and develop solutions in an
attempt to rectify problems.
Commonly used indicators benchmarked for the effectiveness of
HR management include:
financial indicators for each member of staff, including sales per
employee
contribution to production, for example, output per employee
changes in staff turnover
absenteeism
accidents
levels of disputation workplace conflict and industrial disputes
worker satisfaction, as seen in surveys, feedback and exit interviews

The role of the HR manager in using indicators is focused on

fostering continuous improvement by:
communicating and educating employees about company vision,
strategy and expectations at an operational level
planning and setting goals for employees that are translated into
meaningful tasks, and ensuring staff know how to achieve them
developing employees effectively to improve performance
evaluating performance, providing coaching and feedback in formal
reviews
linking rewards to performance measures
providing organisational feedback for ongoing planning purposes

Corporate culture

Enjoyable working experiences typically involve:

Fairness, honesty and trust.
Work was appreciated.
Positive reinforcement, in the form of praise, was given for a job
well done.
Involvement gave a feeling of self-worth.
Criticism, when given, was constructive.
Conflicts, when they arose, were dealt with sensitively and
appropriately.
There was a harmonious atmosphere in the workplace, with positive
work relationships between the staff.
Sense of teamwork when working together to achieve a specific
goal.

Most businesses that are successful in the long term maintain a balance
between concern for success (expansion or profit) and regard for
their employees.
Better work and employment relationships begin with an understanding of
how to develop a positive corporate (business/workplace) culture.
A corporate (business/workplace) culture refers to the values, ideas,
expectations and beliefs shared by members of the business.
People are a businesss most valuable resource or asset. It makes
sense, therefore, to develop a cooperative and effective corporate culture
and positive working relationships.
The indicators that reveal a workplace has a poor corporate
culture include:

high staff turnover

poor customer service
high levels of absenteeism
accidents
disputes and internal conflict

These problems are reflected in poor business performance, lower sales,

lower profits than competitors and ultimately the bottom line.
Strategies that focus on building trust and direct communication
between people, and value their ideas are critical in building a positive
workplace culture.
Ways on how to build a great workplace culture:

High quality personal relationships

Creative perks, especially health and training
Flexible and family-friendly practices
High levels of training and mentoring
Culture of trust
Collaboration across all levels and involvement in decision making
Fun atmosphere

Benchmarking key variables

The purpose is to compare a businesss performance in specific areas

against other similar businesses or divisions, or against best practice
businesses.
The aim is then to initiate changes to foster improvement.
Benchmarking is commonly undertaken in a number of ways:
Informal benchmarking includes any strategies such as
networking through informal discussions with colleagues in other
businesses, undertaking visits to other businesses, researching best
practice online and attending conferences.
Performance benchmarking involves comparing the performance
levels of a process/activity with other businesses.
Best practice benchmarking involves comparing performance
levels with those of another best practice business in specific areas

using a structured process to gain skills and knowledge, and to

modify organisational processes.
Balanced scorecard benchmarking is used for measuring
whether the activities of a business are meeting its objectives
established in the strategic plan. It benchmarks key performance
variables with targets aligned with the strategic plan.

Benchmarking approaches need to be chosen for its suitability to

the businesss needs and resources as it can be a very costly and
time-consuming process.
Care needs to be taken in benchmarking. It may provide useful
information about the businesss human resources, but may focus
excessively on costs rather than what is actually being achieved or may be
achieved.

Human resource audits:

A human resource audit can be used to systematically analyse
and evaluate human resource activities and their effectiveness.
This audit can be performed in a number of ways:
Performance of one division or the business itself against
another is benchmarked and compared to industry best
practice to determine areas of weakness and for
improvement.
An outside consultant conducts research to analyse problems
and suggest solutions.
Key performance variables are evaluated by management.
A legal compliance analysis may be undertaken to
determine areas of variance from laws and company policies.
High levels of fines, workers compensation claims and unfair
dismissal claims would indicate this type of audit was
required.
A management by objectives (MBO) approach can be
used to determine areas of poor performance against targets
established.
Quantitative measures:
Quantitative measures should be able to demonstrate the actual
effect of indicators in economic terms that is, in terms of
costs and profits.
Key variables often include:
Variances in labour budgets. Significant increases in the
size of labour budgets represent a major increase in the costs
of business, and are most likely due to poor planning of
staffing needs, higher unscheduled absenteeism, overtime or
staff turnover rates, or increases in wage rates.
Time lost/costs of injuries and sickness. Rising costs are
a clear indicator that health and safety requirements are
being breached, perhaps due to poor training or a lack of
training.

 Performance appraisals completed compared with

targets. This indicates the extent to which the appraisal of
staff has been undertaken by managers, but does not provide
detailed feedback on the effectiveness of these processes.
Percentage of goals achieved. Goals should be
collaboratively determined by employees and managers. The
return on human investment is a goal, which may be
determined in many ways including dollar sales per
employee. Rising sales per employee are often seen as an
indicator of improved customer service and employee
productivity.
Levels of labour turnover, particularly those initiated
with employees. Higher levels can indicate workplace
problems, ranging from a poor workplace culture and poor
working relationships, to lack of clear job descriptions and
opportunity for promotion or personal growth.
Qualitative evaluation:
Qualitative evaluation involves detailed feedback and research
on key issues, which allows judgements to be made about changes
in behaviour or quality of service provided.
Major sources of such information may include feedback from
middle management, surveys and focus groups about workplace
culture, relationships at work, and the quality of customer service
and leadership.
Things that can be evaluated for quality include:
High or increasing absenteeism and labour turnover
rates are indicators of problems including boredom, poor
relationships, and lack of training or opportunities to develop.
Analysis of industrial disputes and the issues raised may
provide useful feedback about issues such as health and
safety, rewards and benefits, and relationships in the
workplace.
Feedback from performance appraisals provides
information useful in evaluating and planning training,
recruitment and selection, development, rewards, and
separation processes.
Feedback from supervisors, consultative committees,
customers and employees in organisational surveys
provides useful insight into worker satisfaction,
empowerment and customer service.
Research by external businesses also provides valuable
information for analysis and comparison.
Businesses, therefore, need to consider domestic and
international trends and management practices when planning
strategies for improving the effectiveness of human resource
management and business performance.

Changes in staff turnover

Staff turnover refers to the separation of employees from an employer,

both voluntary and involuntary, through dismissal or retrenchment. It is
often shown as a percentage of total staff numbers.
Turnover varies greatly between industries, with the hospitality and hotel
industry commonly experiencing rates of 90 per cent per annum.
In assessing the significance of turnover, it is therefore important for
businesses to benchmark their turnover against that of other
businesses in the industry; and to determine the type of staff
leaving and their reasons.
Staff may leave to seek new opportunities or promotion as a result
of skills developed in a particular industry; this may not be a negative
reflection on the workplace they are leaving.
Others may leave due to a toxic workplace riddled with internal
politics.
The costs of high labour turnover are great, and involve high costs
through payouts for entitlements, hiring, inducting and training new staff.
Productivity and service quality, corporate skills and knowledge
are lost, particularly if there has been poor succession planning. This is
often described as the biggest cost of high turnover rates.
Lack of a focused workplace culture in such an environment reduces
employee commitment and loyalty.

Absenteeism

Absenteeism refers to employee absences, on an average day, without

sick leave or leave approved in advance.
High levels of absenteeism and/or lateness may indicate that workers
are dissatisfied or that there is conflict within the workplace.
In terms of lost revenue, such unofficial expressions of conflict may be
even more costly to firms than official and overt forms of conflict.
Firms need to have much higher staffing levels to cope with high
absentee levels.

Accidents

Around 5.3% of Australias 12 million employees experience a work related

injury or illness each year.
According to the Safe Work Australia, in 2010 there were 132 000 workers
compensation claims for serious work related injuries or illnesses involving
one week or more off work, a permanent incapacity or fatality.
Employees most likely to experience an injury at work are young
males engaged in physical work, followed by tradespeople, labourers
and transport workers. Professionals suffer few accidents. Women in the
hospitality and health related services experience high rates of injury.
The most common types of workplace fatalities are associated with
road crashes, particularly for tradesmen and transport workers.
All businesses need to adopt a systematic, legally compliant
approach to managing OH&S.
Best practice businesses:

 Have regular safety audits and comprehensive safety

programs, and use data to improve
Build a culture of safety. They communicate effectively about
health and safety using visible policy statements, safety signs and
reminders
Provide careful induction and regular ongoing training for
staff to ensure they are aware of safety rules and prepared for
emergencies
Consult employees and health and safety personnel on the
implications of changes in the workplace

Such businesses save on compensation claims, absenteeism, lost work

time, replacement costs for damaged equipment, and loss of morale in the
workplace.
Customers appreciate the effort businesses make in producing a
safer product or service; therefore, such businesses also improve their
image to their customers.

Levels of disputation
Overt (open) manifestations of conflict:
By employees:

Pickets
Strikes
Stop-work meetings
Work bans and boycotts

By management:
Lockouts
Stand-downs
Dismissals, retrenchments
Covert (within business) manifestations of conflict:
By employees:

Absenteeism
High labour turnover rates
Theft and sabotage
Higher defect rates
Reduced productivity
Lack of cooperation

By management:
Discrimination
Harassment

 Lack of cooperation
Exclusion from decision making
Indicators of industrial disputation:
Work bans a ban or boycott is a refusal to work overtime,
handle a product, piece of equipment, process, or even a refusal to
work with particular individuals. A green ban often refers to a
refusal to carry out work that is considered harmful to the
environment or natural resources such as forests.
Work-to-rule this action occurs when employees refuse to
perform any duties additional to the work they normally are
required to perform. This is most common as a form of industrial
action in community services.
Go slow in this action, employees work at a slower rate than
normal, causing customer complaints, and an expensive backlog of
work to be caught up at a later date.
Sabotage vandalism, cyber attacks, and internal theft are not
uncommon, but are rarely discussed publicly by firms. They may
involve employees taking action to harm or destroy the image of a
firm, for example by contaminating food or disrupting production.

Employers should be concerned if there are a number of formal

grievances reported, as they are an indicator of poor quality
relationships in the workplace and can be very damaging if they attract
media attention or move through the legal system.
Ongoing grievances are likely to be reflected in higher levels of staff
turnover and/or industrial disputes.
Apart from negotiations related to the making of awards and agreements,
managerial policy is one of the most common causes of disputes.
Disputes arising from managerial policy may include the decisions
and policies of line managers, organisational restructuring, discrimination,
decisions that impact on work and family life, and changing work practices
such as the use of outsourcing and contractors.
Such disputes are more commonly reflected in: grievances, fines,
bans, accidents, poor customer service, declining productivity, and higher
absenteeism and labour turnover.

Worker satisfaction

Employee satisfaction is a key factor in employee commitment, job

performance and staff turnover.
Employee satisfaction surveys are useful in helping employers
measure and understand how their staff feel about their work, their
management and the culture of an organisation.
They can be undertaken using paper surveys, online polls, focus groups or
external consultants, and supplement data from performance feedback
and exit interviews.
Employee feedback needs to be confidential and analysed by
professionals qualified to interpret such feedback. Managers need to track,
communicate and act upon the results.

Pay is not significant in employee satisfaction. Employees who have good

relationships with co-workers, enjoy their work activities, receive relevant
training that allows them to do their job well, and gain opportunities to
grow are more likely to be satisfied and stay with the business.
Effective leadership is one of the most important influences on
employee satisfaction, particularly when employees feel recognised and
encouraged, where management is transparent, promotion is merit based,
and communication is honest and respectful.
The quality of management is also a critical factor in employee
satisfaction and retention, particularly with a widespread view in Australia
that management is all talk and no action.
Employee satisfaction is improved by matching the purpose of the
business with the skills and cultural fit of the employee.
Employees who indicate emotional exhaustion with the job,
particularly if it impacts on family life, are often less satisfied with
work.
Employees value a family-friendly culture, adequate breaks during
the day, effective resourcing to do their job, rewards for effort and
performance, opportunities for sabbaticals or leave options, and
workplace wellbeing strategies such as the gym.