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The ECIS Executive Director will review all Outreach Project proposals and select the recipients.
Applicants must complete the ECIS Outreach Grant Application in its entirety and submit it for consideration. The applicant
is responsible to ensure that the entire application is complete upon its submission. Incomplete applications or those not
conforming to the requirements for submission will not be considered.
Contact Details
The programme is overseen by the ECIS Executive Director and the designated staff. Please note, we will only accept the
online application form. Please do NOT post your application OR send it via email.
The deadline is 31 May of each year. For issues during the application process, please email outreach@ecis.org.
Unfortunately submitted applications cannot be returned to candidates; therefore, it is suggested that applicants keep a
copy of their entire application and all supporting documents and exhibits.
Eligibility
Professional educators employed at schools or institutions that are current members of ECIS (or their students) under
direct sponsorship and supervision are eligible to apply for an Outreach Grant.
Applicants or sponsors must provide at least two professional letters of reference (on the forms provided in this guideline
and the online application) which address the applicant's knowledge of the project subject matter as well as organisational
and communication skills. One of these references must be from the applicant's current, immediate supervisor and one
from another administrator or professional with knowledge of the applicants ability to undertake the projected project.
Forms are provided in the online application and in this guideline for this purpose.
Each applicant or sponsor must obtain the written approval of the school director/chief executive officer of the affiliated
institution (or in the case of an applicant who is the CEO, the approval of the head of the governing board or comparable
authority). An approval form is provided in the online application and in this guideline for this purpose. Recipients will be
expected to bear the responsibility for completing the project as approved, subject to any particular conditions. Failure to
complete the project as agreed could result in the recipient being required to return all or part of the Outreach Grant.
Stipend and Financial Accounting
Each Outreach Grant will be of an individually determined amount, generally not exceeding 3,000. The stipend amount
will be based on the merits of the project proposal and projected costs expected to be incurred. Generally, stipends will not
be awarded for the purpose of paying airfares. Receipts for expenses actually incurred (as proposed/budgeted in the
Outreach Grant Application) must be submitted to the ECIS upon completion of the project (or sooner).
All project funds must be carefully accounted for and treated with transparency. Written financial records of all revenue
and expenditures must be maintained and kept current. Monies must be deposited into a secure account designated to the
specific project. Any unused ECIS stipend funds allocated to the project must be returned to ECIS.
The supervisor should have a suitable knowledge of the project chosen by the applicant and should also be fully conversant
with the ECIS Outreach Guidelines.
2. The supervisor and Outreach stipend recipient should establish a schedule for the project and for their regular
interaction. They should also clarify the target expectations for the final outcome. The supervisor and Outreach stipend
recipient should meet as frequently as possible but no less than monthly in order that the project stays active.
3.
The Outreach stipend recipient(s) must regularly supply the supervisor with reports on the status of the project.
4. ECIS must receive a satisfactory mid-term progress report. The submission of this report is the joint responsibility of
the Outreach stipend recipient(s) and the supervisor.
5. Upon completion of the project, the supervisor must submit a written final evaluation critique of the project to ECIS
and to the Outreach stipend recipient. Upon written approval by ECIS the project may be extended beyond its projected
completion date (until it has met the criteria as stated in the original proposal). The project may be of such a nature that it
may be established as a long-term, ongoing project from the outset.
6. The supervisor must notify ECIS at any stage if there is a well-founded belief that the project is not being completed as
initially planned and accepted for a stipend.
Please submit in its entirety the complete online application which includes:
1. Application for ECIS Outreach Grant, including general information and budget and timeline information for the
project
2. Project budget and timeline information
3. Current professional resume/CV
4. Reference form No 1 (To be completed by the applicant/sponsors immediate supervisor)
5. Reference form No 2 (To be completed by an administrator or professional with knowledge of the
applicant/sponsors potential for completing the proposed Outreach project)
6. School Director/Head/CEOs Approval Form
7. Other exhibits as applicant deems appropriate