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This policy documents how the Pukeokahu School Board of Trustees will ensure that it meets
its obligations under National Administration Goal 5 to:
i. provide a safe physical and emotional environment for students;
ii. comply in full with any legislation currently in force or that may be developed to
ensure the safety of students and employees.
The Board of Trustees will develop and implement the following procedures:
Thus policy was formally adopted by the Pukeokahu School Board of Trustees on
___________________________________
Date of Adoption
Signed:
___________________________________
Chairperson, Board of Trustees
___________________________________
Date to be Reviewed
Health and Safety Policy Version dated: April 2008
Contents
A. Purpose 2
B. Procedures 2
1. General Code of Practice 2
2. Responsibilities to and for children 3
3. Prevention of abuse 3
4. Suspected child abuse 3
5. Complaints against staff involving sexual abuse 4
6. Being alone with a pupil 4
7. Guidance and support for inappropriate behaviour 4
8. Physical contact 4
9. Restraint of aggressive students 5
10. Interviews and Searches 6
11. Medical Conditions: 7
12. First aid 7
13. Children’s concerns and complaints 7
14. Toileting 7
15. Education Outside the Classroom 7
16. Travelling in cars on school activities 7
17. Harmful Substances 8
18. Protecting staff from Risk of Accusation 8
19. Complaints of unacceptable behaviour by staff 8
20. Sexual harassment 8
21. Non-custodial parents 8
C. Indicators of Child Abuse 9
22. Types of child abuse are: 9
23. Indicators of sexual abuse in a child: 9
Purpose
This procedure is to ensure that all pupils receive the highest possible standard of
care
Procedures
General Code of Practice
a. All permanent and relieving staff of Pukeokahu School are responsible for the
care and protection of pupils and will act in the way a responsible parent in a
similar setting to the school would be expected to act.
b. All staff and long-term relieving teachers will be made aware of these
procedures.
c. All staff will:
i) Present as good role models in all their dealings with students.
Pupils learn by observing the way people around them behave.
ii) be supportive and non-abusive in their management of students
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Health and Safety Policy Version dated: April 2008
iii) use language that could not be considered from the child's point
of view, intimidating, threatening, demeaning or sexually suggestive.
d. Staff will support one another in preventing situations where abuse to students
or staff could occur
Responsibilities to and for children
a. The prime responsibility for the welfare and pastoral care of pupils rests with
the pupils’ class teacher.
b. The teacher is expected to take an active interest in the child’s’ welfare and
be vigilant and proactive in ensuring the pupils emotional, social and physical
well-being.
c. The teacher has a responsibility to keep parents informed of any issues or
concerns regarding, and any significant incidents involving, the pupil.
d. If a teacher has serious concerns for the welfare of a pupil he/she must
immediately inform the principal or a senior member of staff.
e. Staff members may make referrals to child protection agencies where they
have serious concerns for a pupils’ welfare. See the separate procedure
regarding referral to child protection agencies.
Prevention of abuse
a. The school curriculum will include topics to increase children’s knowledge and
understanding of issues related to their welfare, and the prevention of abuse
b. Keeping ourselves safe and self esteem units will be taught as part of the
Health Curriculum to increase children's assertive skills in dealing with
uncomfortable situations, and to help raise teachers' consciousness of the
issues.
c. Individual profiles are already kept on children. These will include observations
on social development.
d. Keeping in mind children's welfare is paramount. Parents should be consulted
about changes in behaviour to try to identify a reason.
Suspected child abuse
a. Adults will be receptive and sensitive to children so that the children feel
listened to and believed.
b. Teachers will use the checklist of indicators of sexual abuse (Appendix 1) to
help identify children possibly at risk
c. Members of the senior staff will be the resource people for issues of suspected
child abuse.
d. Where a teacher is concerned about a child they may discuss it with another
teaching staff member. If further investigation or action is felt necessary, the
Principal will be informed.
e. Any staff member may notify abuse to Children & Young People and their
Families Service, or the Police, and the principal or the Chairperson of the
Board are to be notified.
f. The school will use the most appropriate agency for sexual abuse and the most
appropriate agency for physical abuse and/or neglect.
g. In the case of a report from a third party to the school, the first course of action
will be that the school will direct the third party to a helping agency without
becoming involved. The school may be involved at a later date.
h. Parents will be informed except where the student's welfare is likely to be
threatened. Whichever agency is involved in the cases will be responsible for
informing parents as they have the skills to handle the situation in the most
appropriate way to support the child.
i. Where appropriate the Principal will inform the Board of Trustees Chairperson if
action has been taken under this policy.
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Health and Safety Policy Version dated: April 2008
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Health and Safety Policy Version dated: April 2008
b. Staff will use careful professional judgement regarding physical contact with
students in assisting movement and safety in gymnastics or teaching,
positioning skills in coaching sports or when dancing or teaching swimming. At
swimming staff will encourage students to change and dress themselves.
c. Staff should take care with students who have a very affectionate nature and
who express themselves freely seeking close physical contact (for example
hand holding, putting their arms around teachers and other students). Where
the child's behaviour is considered to be inappropriate the matter will be
discussed with the parents.
Restraint of aggressive students
a. If a situation cannot be managed in any other way the adult will use minimum
force to physically restrain the student and seek other staff / adult assistance.
b. In all situations except situations where we are concerned for the safety of the
child concerned, other pupils and/or staff members:
i) Staff will not forcibly manage children by dragging, pulling, or
carrying against their will
ii) When staff need take hold of children we will restrict our handling
to, if necessary, firm holding by the wrist by one adult and firmly
leading the child, as long as the child complies and does not
vigorously resist.
c. Staff will seek to minimise the likelihood of having to manage crisis situations
by:
i) Learning to identify the early signs that tension is building for a
pupil
ii) Using strategies to defuse, distract, resolve those situations
before they escalate to confrontations and/or violence
d. In situations where we are concerned for the safety of the pupil concerned,
other pupils and/or staff members (including situations where running away
has safety implications):
i) The teacher / teachers aide will call or send for help. Other staff
members will treat such requests with the highest priority. Support
can be asked for from the principal, school secretary, teacher aides
working in other rooms, and the property manager. If necessary a
teacher from another class may be asked to help.
ii) If it can be managed with reasonable dignity we will escort the
pupil by having 2 adults take one wrist firmly and escorting the child
to a safe place such as the principal’s office.
iii) If it’s not possible to escort the child with dignity we will restrain
the child in place, and the teacher will take the class away (to avoid
the pupils being distressed by observing the incident).
iv) If necessary restrain the pupil until he/she calms down and can
be released.
e. After any incident requiring the above approaches teachers will as soon as
possible after the event
i) Debrief the class to reduce the impact on them of witnessing the
event
ii) Debrief the child – talk about what happened before the incident –
how the child felt - what could have been done to avoid the crisis –
staff attitude to having to restrain – staff wish to avoid that
iii) Debrief all staff involved to review:
• the precursors to the incident – what triggered the event;
what possible early signs were there; what could have been
tried to resolve the situation
• the strategy for managing the child – can we learn from
the incident
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Health and Safety Policy Version dated: April 2008
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Health and Safety Policy Version dated: April 2008
Medical Conditions:
a. The administration of medicine is the responsibility of the student's parent,
caregiver or doctor.
b. A staff member will only administer medicine when that staff member has
been consulted by a parent or caregiver and has accepted responsibility. In
this case:
i) The parent must give instructions regarding administration of the
medicine to the office.
ii) The student's parent, caregiver or doctor will be contacted
immediately in an emergency.
iii) The teacher will ensure any guest teacher is aware of instructions
for administering medicine (Refer to Accidents, Incidents and Illness)
iv) Medicines will be kept in locked drawers or cupboards, preferably
not in the classroom, but in the office.
First aid
a. All Staff members will be encouraged to have a basic level of training in first
aid
b. A comprehensive first aid kit will be kept in the medical cupboard.
c. The office manager will have a current first aid certificate.
d. All classroom teachers will be encouraged to have a current first aid
certificate.
e. All first aid care (apart from immediate support until a staff member arrives) is
to be provided by staff members. Pupils are not to attend to or treat injuries.
Children’s concerns and complaints
a. Children's concerns and complaints are always to be received courteously and
be given fair consideration and the benefit of the doubt. When assessing a
situation staff members will try to see things from the child's point of view.
b. Children will be encouraged to learn how to resolve their own interpersonal
conflicts.
Toileting
a. Only a classroom teacher or trained support staff such as teacher aides should
toilet students.
b. When a staff member is toileting a student at least one other staff member
should be informed.
Education Outside the Classroom
a. The principal will ensure that preparation for events outside the classroom
includes clear information to parents, caregivers and students regarding
supervision, medical treatment, sleeping arrangements, and washing / bathing
arrangements.
b. Parent helpers will be informed of their responsibilities and how to handle
situations so that their integrity is not compromised. This will include ensuring
that:
i) whatever the situation an adult is not alone with a student. (An
exception would be in an emergency when someone has gone for
help).
ii) inappropriate contact with children is avoided
iii) inappropriate language is avoided
iv) appropriate role models are presented at all times.
Travelling in cars on school activities
a. When cars are used for transport for school activities teachers are
responsible for ensuring that:
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Health and Safety Policy Version dated: April 2008
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Health and Safety Policy Version dated: April 2008
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Health and Safety Policy Version dated: April 2008
___________________________________
Date of Adoption
Signed:
___________________________________
Chairperson, Board of Trustees
___________________________________
Date to be Reviewed
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Health and Safety Policy Version dated: April 2008
Contents
A. Purposes 12
B. Definition 12
1. Serious Harm 12
C. Health & Safety Team 12
1. Health and Safety Officer 12
2. Health and Safety Team Error! Bookmark not defined.
D. Occupational Safety and Health Checklist 12
1. Annual OSH Compliance Checklist 13
E. Plant and machinery 13
1. Plant, machinery, swimming pool and harmful substances 13
F. Safety Inspections 13
1. Safety Inspection Check Lists 13
2. Significant Hazards 13
G. Hazardous materials 14
1. Identification and documentation 14
2. Site procedures 14
H. Contractors 14
1. OSH Compliance 14
I. Risk management 15
1. Blood and Body Fluids 15
2. UV Protection and SunSmart Procedure 15
3. Smoke Free Procedures 16
4. Staff Emergency Medical Plans 16
5. Staff Welfare and stress 16
J. Accidents and near misses 17
1. Accident or Incident Investigation, Recording and Reporting 17
2. Serious Harm Accidents or Incidents 17
3. Minor Accident or Near Miss Report 17
4. Investigation 17
K. Guidelines for Accident & Incident Investigation 18
1. Gather all the Facts 18
2. Who should Investigate? 18
3. Identify all the Hazards Involved 18
4. Assess the Hazard Controls in Place 18
5. Decide on Future Action 18
6. Inform all those Affected 18
7. Follow Up 18
8. Check 19
L. Evacuation procedures: 19
1. Trial evacuations: 19
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Health and Safety Policy Version dated: April 2008
Purposes
1. To provide for the safety and welfare of pupils and staff at Pukeokahu School
2. To meet the Board’s obligations under the health & Safety in Employment Act
1992 and the Health & Safety Code of Practice
Definition
1. Serious Harm
a. Any fatality; or
b. Any injury or work-related illness which results in the person receiving attention
from a registered medical practitioner, accident or emergency clinic, or being
admitted to hospital; or
c. Any injury or work-related illness of a significantly serious nature which
temporarily disables the person and prevents them from carrying out normal
work duties.
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Health and Safety Policy Version dated: April 2008
Safety Inspections
1. Safety Inspection Check Lists
a. The property, buildings and equipment shall be inspected for safety issues
regularly.
b. All identified hazards will be recorded on Form 2.02e Hazard Identification
together with the plan to manage the hazard.
c. Inspection shall be done on a regular basis dependent on the nature of the
work being carried out and the hazards identified.
d. All staff will be advised of unsafe items immediately. The Principal will
determine how students are to be advised of the newly identified significant
hazards.
e. Items suspected to be a “Significant Hazard” shall be individually examined.
f. All inspection checklists shall be retained on file as a permanent record.
g. During self inspection new or specific hazards may be identified. The check
list may be added to, to provide regular review of these hazards.
2. Significant Hazards
a. All significant hazards shall be examined by the Principal or the Safety
Officer.
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Health and Safety Policy Version dated: April 2008
b. All staff working on the site shall be advised of the significant hazards and
how to eliminate, or if this is not practicable, to isolate, or again, if this is not
practicable, to minimise the hazard.
c. Students and volunteers will be advised of the significant hazards.
d. New staff, visitors and contractors will be advised of the significant hazards
before working on the site.
Hazardous materials
1. Identification and documentation
a. Information will be gathered on the products we use in the workplace to:-
i. Identify hazards
ii. Control hazards
iii. Educate employees on hazards
2. Site procedures
a. All chemicals and fibre based substances introduced to the site must not be
used unless accompanied by a Materials Safety Data Sheet.
b. The Principal or the Safety Officer will ensure that the use of these products
will not be harmful to the staff handling the products, by ensuring the correct
handling procedures are observed and that the appropriate type of protective
equipment is provided and is to be used.
c. The Principal or the Safety Officer will maintain a list of all substances,
chemicals, solvents and materials used and produced.
i. The school will obtain material safety data sheets from suppliers
ii. When purchasing new products, Material Safety Data Sheets will be
requested.
d. Storage
i. All cleaning materials will be kept in a locked cupboard. The
Principal, cleaners and the Board of Trustees Chairperson will have
keys to the storage areas.
ii. Cleaning materials kept in classrooms will be kept in a place
inaccessible to students
iii. Any chemicals stored in the school will be correctly labelled and kept
in place inaccessible to students
e. Use of sprays
i. Any sprays used must be approved for use on a school site and the
applicator must follow the manufacturer’s recommended application
procedures including the wearing of appropriate safety garments.
ii. The use of chemical sprays will be confined to times when there are
no students on site.
f. The Safety Officer will regularly review the Hazardous Materials information
i. Can a less hazardous substance be substituted?
ii. Are employees using the substance educated about any hazards?
iii. Is the correct protective clothing and equipment used?
iv. Are the materials stored appropriately?
v. Is the information about hazardous substances in a form and manner
that is easily understood?
Contractors
1. OSH Compliance
a. Contractors engaged should be able to demonstrate a good safety record
and more importantly evidence that they themselves are complying with the
Act.
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Health and Safety Policy Version dated: April 2008
Risk management
1. Blood and Body Fluids
a. The following procedures must be used by any member of staff or student
who has gone to the assistance of a child or staff member with a cut or
broken skin.
1) Avoid contact with blood if your hands or lower arms have open cuts
or unhealed wounds.
2) Use disposable gloves and wash thoroughly with soap and water
after removal of gloves.
3) If disposable gloves are unavailable at the time wash your hands and
lower arms and any other bodily parts in contact with or splashed by
blood, thoroughly with water and soap after handling blood.
4) Place any cotton wool, gauze, etc that has had contact with blood in
a plastic bag and seal it for disposal or incineration.
5) Wipe down the benches or other bloodied areas with cold or tepid tap
water and then with household bleach (eg Janola) freshly diluted 1
to10 with water.
6) Wash carpeted areas with water and soap.
7) Wash scissors or other instruments thoroughly in cold tap water to
remove any blood, then instruments can be effectively sterilized by
boiling for at least 10 minutes or by soaking them for 30 minutes in
household bleach diluted 1 part to 10.
b. A copy of this procedure is to be in the first aid kit.
c. The school office manager is to ensure that a supply of disposable gloves is
to be available in the first aid kit at all times.
2. UV Protection and SunSmart Procedure
a. Children will be expected to wear hats in terms 1 and 4 when involved in
outdoor activities (playtime, lunchtime, sports trips, camps).
b. Staff will act as role models by employing appropriate sun protective
behaviour for summer outdoor activities. i.e. wear sunhats
c. Where possible children will eat their lunch inside classrooms or under
shaded areas with teacher supervision.
d. SPF 15+ Broad Spectrum Sunscreen will be available at school for staff and
children and its use encouraged, especially on days of high risk. Parents are
encouraged to put sunscreen on their own children.
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Health and Safety Policy Version dated: April 2008
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Health and Safety Policy Version dated: April 2008
8. Incinerator
a. No flammable goods to be kept in the incinerator shed.
b. Ash to be dumped in the paddock clear of buildings.
c. Pupils are not allowed to use the incinerator.
d. Cleaner instructed in use of the incinerator.
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Health and Safety Policy Version dated: April 2008
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Health and Safety Policy Version dated: April 2008
8. Check
a. Plan to check to ensure that recommended changes have been made and
results achieved. This relies on measures being in place to ensure people
are accountable for their actions, or lack of actions.
Evacuation procedures:
1. Trial evacuations:
Principal is responsible for ensuring that:
a. The school will hold a trial evacuation each term. Students and all adults on
the site will assemble in the assembly areas designated in the Evacuation
Plan.
b. Form 2.02f Evacuation Plan records the organisation for school evacuations
c. A checklist will be kept of all trial evacuations on Form 2.08 Evacuation
Checklist. The checklist will be filed in the Trail Evacuations Register which is
held in the school office
___________________________________
Date of Adoption
Signed:
___________________________________
Chairperson, Board of Trustees
___________________________________
Date to be Reviewed
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Health and Safety Policy Version dated: April 2008
Contents
A. Purposes 20
B. Scope 20
1. Accidents covered by this procedure: 20
C. Procedure 20
1. Responsibilities 20
2. Checking for medical conditions 21
3. First aid treatment - guidelines: 21
4. Injuries involving bleeding 21
5. Medication 21
6. Unacceptable actions regarding sick children: 21
7. Sending Injured or Unwell Students Home 21
8. Notification to parents 21
9. Reporting: 22
10. First Aid Supplies 22
11. Field Kits 22
12. Annual review of accidents and incidents 22
Purposes
To ensure excellent care in the event of accident or significant incident
Scope
1. Accidents covered by this procedure:
a. Situations where medical treatment is or may be required
b. Situations where a child is hurt, frightened, or distressed to the point that
parents would expect be made aware of the circumstances
Procedure
1. Responsibilities
a. The management of any accident is primarily the responsibility of the teacher
in charge of the child at the time of the incident / accident
i. before school and during class time the class teacher;
ii. at intervals and lunch time the teacher on duty
iii. the office staff may be free to take over responsibility.
b. Any staff member who first attends to an accident is responsible for
management until the class teacher / teacher on duty takes over.
c. The teacher's responsibilities are, in order:
1) to ensure that appropriate urgent first aid is given
2) to ensure there's no danger to other children
3) to see that further medical or first aid treatment is provided if required
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Health and Safety Policy Version dated: April 2008
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Health and Safety Policy Version dated: April 2008
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Health and Safety Policy Version dated: April 2008
___________________________________
Date of Adoption
Signed:
___________________________________
Chairperson, Board of Trustees
___________________________________
Date to be Reviewed
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Health and Safety Policy Version dated: April 2008
Purposes
To ensure that in the event of a child going missing the school takes
appropriate and timely action in the interests of the child’s safety and welfare.
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Health and Safety Policy Version dated: April 2008
27. Carry out a post incident review – see the last section of this procedure
16. Carry out a post incident review – see the last section of this procedure
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Health and Safety Policy Version dated: April 2008
Post-incident review
After each incident the principal will meet with the staff involved, and if appropriate with
external agencies, to
a. identify ways in which the school’s response could have been improved, and
b. if necessary to propose changes to these procedures
___________________________________
Date of Adoption
Signed:
___________________________________
Chairperson, Board of Trustees
___________________________________
Date to be Reviewed
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Health and Safety Policy Version dated: April 2008
Purposes
To ensure appropriate procedures are followed when making a referral to a
child protection agency
Procedures
When a child tells you that they have been abused:
a. Don't investigate the matter at school.
b. Listen
1) believe what they say
2) say you are glad they told you
3) say you are sorry it happened
4) let them know it is not their fault
5) let them know you'll help
6) offer no judgement to the child
c. Do not ask questions. Questions may contaminate future evidence (child can not
be forced to go to court)
d. Do not interview the child.
e. Write down what you were told.
f. Do not over-react, panic, criticise.
g. Remember its what is important for the child that counts.
h. Make sure child is safe and not able to leave school premises or panic.
i. Inform the principal or the next most senior member of staff
When you suspect a child has been abused.
a. Do not interview (ask questions of) the child - THIS IS A SPECIALIST TASK
b. Report matter immediately to the Principal.
c. Don't delay in contacting the relevant authorities, CYFS or the Police (even if
merely suspicious). IT IS THEIR ROLE TO INVESTIGATE
d. Keep objective word-for-word accounts of what the child reports. These are to be
given to CYFS or the Police and a request made for their early attention at the
school.
Decisions about informing parents or caregivers should be made after
consultation between the school and the statutory child protection service called in by
the school.
The school is to maintain confidential records. The records are to contain
the following information which can be given to CYFS or Police.
i. Name
ii. Address
iii. Date of Birth
iv. Phone No
Remember assaults at school can be taken to the Police by the school or
parent.
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Health and Safety Policy Version dated: April 2008
___________________________________
Date of Adoption
Signed:
___________________________________
Chairperson, Board of Trustees
___________________________________
Date to be Reviewed
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Health and Safety Policy Version dated: April 2008
Contents
A. Purposes 29
B. Definitions 29
C. Prevention of harassment 30
1. School teaching programmes 30
D. Harassment of students 30
1. Harassment by members of the staff 30
2. Harassment by other students or adults outside the school 30
E. Harassment of staff members 30
1. In the first event: 30
2. In the event of repetition: 30
3. If the complainant, harasser and mediator can't resolve the matter: 30
4. If the principal (or Board chairperson) does not satisfactorily resolve the
matter 31
5. Mediation 31
6. Reporting to the Board of Trustees 31
Purposes
To minimise the possibility of harassment occurring at the school
Definitions
a. Harassment is illegal and is a form of discrimination.
b. Harassment is unsolicited verbal or physical conduct by a person or group and is:
i. Unwelcome or offensive or might reasonably be perceived by the victim
as unwelcome or offensive
ii. of a serious nature or persistent to the extent of having a detrimental
effect on the individual's employment, job performance or opportunities.
c. Harassment can involve:
i. personally offensive verbal comments
ii. racial references
iii. sexual or smutty jokes
iv. repeated teasing or comments about a person's gender, race, body type,
alleged sexual activities or private life
v. persistent unwelcome social attentions or telephone calls to workmates
at work or at home.
vi. being followed home from work
vii. offensive hand or body gestures
viii. unwanted and deliberate physical contact such as patting, pinching,
touching, or putting an arm around another person's body
ix. provocative posters with sexual connotations
d. The above is not a complete list - other behaviours may constitute harassment.
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Health and Safety Policy Version dated: April 2008
Prevention of harassment
School teaching programmes
a. The principal will ensure that teaching and learning programmes include aspects
designed to
i. protect students from sexual abuse and racial harassment
ii. ensure that students know the steps to take when making a complaint
and also where to go for support
Harassment of students
Harassment by members of the staff
a. Where a staff member becomes aware of the alleged harassment of a student by
a member of the school staff the matter will immediately be referred to the
principal.
b. The principal’s obligations are to ensure the protection of the child(ren) and the
fair treatment of the staff member(s) against whom allegations have been made.
c. The principal will follow the procedures set out in the relevant Collective
Employment Agreement for complaints against members of the staff.
d. Refer to Procedure 2.05 Referral to Child Protection Agencies, which may be
relevant.
Harassment by other students or adults outside the school
a. Where members of staff observe or become aware of allegations of harassment
or abuse of pupils by other pupils the matter will immediately be referred to the
principal
b. The principal will ensure that the best available information relating to the alleged
harassment is gathered.
c. The principal will decide on the course of action to take. This may involve:
i. Referral to child protection agencies – see Procedure 2.05 Referral to
Child Protection Agencies
ii. Informing and consulting parents
iii. Consultation with GSE support staff.
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Health and Safety Policy Version dated: April 2008
Signed:
___________________________________
Chairperson, Board of Trustees
___________________________________
Date to be Reviewed
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Health and Safety Policy Version dated: April 2008
Procedure
Leadership
a. The principal, or in the principal’s absence, the most senior member of the
teaching staff present should assume leadership.
b. The leader’s role is to ensure that appropriate action is taken.
c. The leader should take an oversight role so as to maintain an awareness of
what is happening. He / she should avoid becoming too involved in detailed
actions.
2. Initial actions
a. Ensure safety of all students and staff
b. Inform relevant emergency services
c. Inform key personnel
i. Principal
ii. Board of Trustees Chairperson
iii. Senior staff
3. Form a Management Team
a. organised by the Principal
b. Include senior staff, administration staff, property manager, may later include
Group Special Education representatives
c. Contact Group Special Education – phone (03) 684 3179
d. Seek cultural assistance to ensure all actions are culturally appropriate
4. Inform all staff
a. Ensure information is accurate
b. In the event of serious incident or emergency
c. Verify agencies or people directly affected and bear in mind the privacy act.
d. Ensure all staff are aware of what is happening , what they should do, and
what action is being taken. Include teachers, teacher aides, regular guest
teachers, administration, grounds people, absent staff.
5. Document the actions taken
a. Arrange for someone to keep a record of actions taken
6. Prepare a written statement
a. The statement should be written with the audience in mind:
i. All school personnel
ii. Media
iii. Families
iv. Students
v. Board of Trustees
vi. Ministry of Education
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Health and Safety Policy Version dated: April 2008
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Health and Safety Policy Version dated: April 2008
___________________________________
Date of Adoption
Signed:
___________________________________
Chairperson, Board of Trustees
___________________________________
Date to be Reviewed
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Health and Safety Policy Version dated: April 2008
Contents
Purpose 36
Procedure 36
Principal's responsibilities: 36
In the principal's absence: 36
Staff responsibilities: 36
Information: 36
Each room will have a plan showing the location of the nearest: 36
Exits from all rooms will be clearly marked with EXIT signs. 36
Practice of emergency procedures 36
Teaching programme 36
Trial evacuations 37
Records and reporting 37
Equipment 37
Inspection and reporting 37
Extinguishers 37
Emergency exits 37
First aid kits: 37
Procedures 37
Fire 37
Earthquake 37
Windstorm Procedures 38
Electrical Storm Procedures 38
Volcanic Ash Procedures 37
Hazardous Substance Spill 37
Evacuation Procedures 38
Evacuation Alarm 38
Specific Responsibilities for Staff Members 39
Re-Occupation of Buildings Following Evacuation 39
Checking buildings 39
Sending Pupils Home 40
Decision to send pupils home 40
In the event of earthquake: 40
Students will not be left to find their own way home if: 40
Children whose parents or caregivers can't be contacted 40
Staff Training in Emergency Procedures 40
Induction of new members of staff 40
On-going staff training 40
First Aid Training: 40
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Health and Safety Policy Version dated: April 2008
Purpose
To ensure that emergency situations are managed in a way that minimises risk to
students and staff.
Procedure
Principal's responsibilities:
a. The principal is primarily responsible for the safety of children and staff, and the
protection of school property.
b. The principal's responsibility is to oversee emergency procedures and manage
whatever actions are taken. The principal is the building warden for fire
evacuations.
c. The principal will report to the Board annually on compliance with the procedures
detailed in this handbook.
In the principal's absence:
a. If the principal is not present during an emergency his/her responsibility,
including that of being the building warden for fire evacuations, will be taken
over by the next most senior member of staff present, but only after that
person has made suitable arrangements for the safety of his/her own class.
Staff responsibilities:
a. All staff are required to be familiar with and to be able to competently carry
out the school's emergency procedures as detailed in this handbook.
b. The prime responsibility of all staff is the safety of children.
c. A teacher's first responsibility is to her/his own class.
d. In the event that a teacher is not with the class at the time of an emergency
the teacher of the nearest class (or another adult member of staff if that
teacher so delegates) is to take responsibility for the class and stay with them
until relieved of the responsibility by the class teacher or the senior staff
member present.
Information:
Each room will have a plan showing the location of the nearest:
a. alarm
b. assembly point(s).
c. fire extinguisher
Exits from all rooms will be clearly marked with EXIT signs.
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Equipment
Inspection and reporting
a. The Property manager and Principal will carry out safety inspections of as
required in the School Building System and Features Manual and complete
the required reports.
Extinguishers
a. The property manager is primarily responsible for ensuring that emergency
equipment is maintained in good working order.
b. All staff share a duty to inform the property manager if equipment is known to be
in need of maintenance.
Emergency exits
a. Emergency exits will be clearly marked.
b. Staff are required to ensure that exits are not obstructed in any way at any
time.
c. The Principal will check all exits to ensure that they are not obstructed.
First aid kits:
a. A separate medical kit for emergencies will be kept in the office. The Principal will
maintain the emergency kit up to specification.
Procedures
Fire
a. The person discovering the fire is to blow the whistle.
b. The principal will immediately call the emergency services and the
Pukeokahu Fire Unit on 388 0762
c. The buildings will be evacuated as per the evacuation procedure.
Earthquake
a. The alarm for earthquake emergencies will be the whistle blown three times.
b. When the earthquake (whistle blow) alarm sounds:
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Health and Safety Policy Version dated: April 2008
Evacuation Procedures
Evacuation Alarm
a. The alarm for evacuation will be the ringing of the hand bell
i) the hand bell will be kept in the classroom.
b. When the evacuation bell is rung:
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Health and Safety Policy Version dated: April 2008
i. all pupils will remain completely quiet, and listen for instructions
ii. teachers will give instructions as to which exit is to be used.
iii. on the teacher's instruction children will move as directed, in
complete silence, to the assembly point, and wait silently for further
instructions.
iv. pupils will be trained to understand that if no teacher is present the
children will move silently to the assembly point. A teacher from an
adjacent class will if at all possible fill the role of the teacher who is
not present.
v. assemble between the rugby posts
vi. the person responsible for each class will count those present to
confirm everyone is accounted for.
vii. the building warden will be informed of any pupils unaccounted for,
and record details on Form 2.08 Evacuation Checklist
viii. the warden will ensure that emergency services have been called
ix. if any person is unaccounted for the building warden will arrange for
the buildings to be searched.
Specific Responsibilities for Staff Members
Teachers • Care for pupils in their own room - supervise them during
evacuation and at the assembly point
• If a class is without a teacher the teacher from an adjacent
class will assume responsibility for the class.
• If time permits, and especially in wet or cold weather,
teachers will ensure that children take whatever warm
clothing they have available when evacuating the premises.
Office Manager • Takes the emergency kit (including the first aid kit and
emergency procedures manual) to the assembly point
• If possible with complete safety, takes a current list of
contact names and addresses for pupils' families when
leaving the buildings
• In the event of fire take whatever steps can be taken in
complete safety to secure key school records (asset
registers, registers of admission and withdrawal)
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Health and Safety Policy Version dated: April 2008
___________________________________
Date of Adoption
Signed:
___________________________________
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Health and Safety Policy Version dated: April 2008
___________________________________
Date to be Reviewed
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Health and Safety Policy Version dated: April 2008
Contents
Purposes 42
EOTC activities have two principal planning requirements 42
EOTC aims to: 42
Expected outcomes of EOTC activities 43
Appropriate EOTC teaching and learning activities 44
Teaching and learning focuses 44
Planning & approval 44
Preliminary approval 44
Planning checklist 44
Application for approval 45
Principal and Board approval 45
Parents’ information and consent 45
Consent requirements 45
Cover letter 45
Health profile 45
Parental consent and risk disclosure 46
Swimming activities 46
Contractors 46
Outside Provider Agreement 46
Safety preparation 46
Volunteer helpers 46
Vehicle drivers 46
Emergency Contact Information 46
Risk assessment and management 46
During the activity / event 46
Record of medication and / or treatment 46
Accidents and incidents 46
Evaluation 46
Review and report 46
Purposes
EOTC activities have two principle planning requirements
a. Planning the teaching and learning programme
b. Planning for the safety and welfare of all attending the activity
EOTC aims to:
a. Provide students with opportunities to learn outside the classroom, in all
curriculum areas;
b. Promote appreciation of our heritages – local, national and global;
c. Increase students’ awareness and understanding of the traditions and values of
their own, the tangata whenua and other cultural groups;
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Planning checklist
a. Form 2.09q EOTC Planning Checklist can be used to guide planning
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Health and Safety Policy Version dated: April 2008
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Health and Safety Policy Version dated: April 2008
c. Summarise student and adult health needs on Form 2.09g EOTC Adult and
Student Participation Summary.
Parental consent and risk disclosure
a. Form 2.09c Consent and Risk Disclosure must be completed for each
student
b. The original form is to be filed at school
Swimming activities
a. If the event involves swimming activities use Form 2.09e EOTC Swimming
Consent to confirm student abilities and gain parent approval.
Contractors
Outside Provider Agreement
a. Where an outside provider is involved in the activity use Form 2.09p EOTC
Outside Provider Agreement to record the agreement.
Safety preparation
Volunteer helpers
a. Ask all adult helpers to complete Form 2.09j EOTC to ensure they understand
their obligations
b. Brief all volunteers on
i. their general responsibilities regarding pupil safety and welfare
ii. the specific activities they will be involved in
iii. emergency management plan
Vehicle drivers
a. Ask all drivers of vehicles to complete Form 2.09k EOTC Transport Safety
Information
Emergency Contact Information
a. Use Form 2.09r EOTC Contact Information Sheet to record useful contact
information
Risk assessment and management
a. Use Form 2.09m EOTC Safety Action Plan to record your risk assessment
and management plan
Evaluation
Review and report
a. After the activity is complete briefly review the effectiveness of the safety
preparations and any incidents that occurred during the activity and provide a
written report to the principal
b. The principal will review the report and present a report of any significant findings
to the Board
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Health and Safety Policy Version dated: April 2008
___________________________________
Date of Adoption
Signed:
___________________________________
Chairperson, Board of Trustees
___________________________________
Date to be Reviewed
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Health and Safety Policy Version dated: April 2008
Purposes
To ensure the school is maintained in a hygienic condition.
Procedures
Buildings Inspections and Reporting
a. The Property Manager and Principal will carry out the inspections and make
the reports required in the School Building System and Features Manual.
Cleanliness and Hygiene programme:
A regular programme of cleaning will be carried out as follows (refer to Job
Description for Cleaner):
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Health and Safety Policy Version dated: April 2008
• Buildings secured
• Drains free from blockage
• All taps functioning well: no leakages
• Light fittings all operating correctly:
• Electrical equipment in safe working order
• All hazardous materials stored safely
• First aid equipment checked
• Spoutings and down pipes free from obstruction
• Foundation vents free from obstruction
• Electric equipment checked by electrician: signed report available
• Fire equipment inspected and serviced as necessary
• Trees and shrubs clear of buildings and spoutings
___________________________________
Date of Adoption
Signed:
___________________________________
Chairperson, Board of Trustees
___________________________________
Date to be Reviewed
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Health and Safety Policy Version dated: April 2008
A. Purpose 49
B. Procedures 49
Purpose
To help young people find accurate and unbiased information about healthy eating
and to understand the factors that influence their food and beverage choices.
To encourage young people to develop the skills they need to make responsible
decisions about healthy eating.
Procedures
General Code of Practice
a. All school staff will support and promote healthy eating practices.
b. Social events will encourage young people to enjoy sharing and eating healthy food
and beverages.
c. Water will be the preferred beverage.
d. Students will be encouraged to wash their hands before eating and also to eat sitting
down.
e. We will only use those sponsored resources that promote healthy food and beverage
options.
f. Food and beverages will not be given as a reward. Instead, our young people can
experience other positive rewards.
g. Our young people will be able to identify and take action to address food and nutrition
issues in the school
___________________________________
Date of Adoption
Signed:
___________________________________
Chairperson, Board of Trustees
___________________________________
Date to be Reviewed
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Health and Safety Policy Version dated: April 2008
1.0 Rationale
It is essential that Schools take practical steps to protect staff and students from a
possible influenza outbreak.
2.0 Guidelines
2.1 The Pandemic Manager for Pukeokahu School will be the Principal.
2.2 The Liaison person for Schools in this area will be the Chairperson of the
Taihape Cluster Principals Group. Paul at Taoroa School
2.3 The School will develop a Pandemic Plan.
2.3.1 The school protocol for dealing with sick staff / students
2.3.2 Cleaning requirements and practices in case of a pandemic
outbreak.
2.3.3. Consultation procedures to be used in each stage of the pandemic.
3.3 Goals
3.3.1 The Pandemic Plan is activated and the School is ready for the
subsequent phrases, should the pandemic enter New Zealand.
3.3.2 All staff, Board of Trustees, students and parents are informed,
understand their roles and responsibilities and have confidence in the
School’s preparedness.
3.4 Actions
3.4.1 Update and activate telephone contact.
3.4.2 Contact Liaison Principal for Taihape Cluster
3.4.3 Check all contact details are correct for Staff, Students, BOT
members.
3.4.4. Ensure Ministry of Health and Education has updated details for
School and BOT.
3.4.5. Brief staff on roles and responsibilities including:
(a) Local status
(b) Actions to be undertaken with students
3.4.6. Outline to parents possible methods of future communications.
3.4.7. Outline to staff, students and parents
(a) Difference between common cold and influenza
(b) Importance of good hygiene
(c) Gravity of Pandemic
3.4.8. With students implement programmes to limit spread of influenza.
Eg. hand hygiene, cough and sneeze etiquette, not spitting, staying
at home when sick. Resources available through www.tki.co.nz
3.4.9. Advise cleaning staff of need to implement Pandemic Cleaning
Procedure.
3.4.10 Review Schools Medical resources to ensure that there are sufficient
supplies of:
(a) Barrier masks
(b) Surgical gloves
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4.0 Stage 2 - Stamp it out (Cluster Control) for Schools Outside Cluster Area
4.1 Trigger: Ministry of Health announces human pandemic influenza
strain cases found in separate locations in New Zealand.
4.2 MoH – code Red
4.3 Goals
4.3.1 Schools inside cluster area closed
4.3.2 Schools outside cluster area are on heightened alert
4.3.3. Students, staff, and parents are informed, understand their roles and
responsibilities, and have confidence in their school’s preparedness.
School endeavours to keep their community calm and reduce panic.
4.4 Actions
4.4.1 Through consultation with local DHB emergency planner, local MOE,
local Principals Cluster the Trust Board Chairman and the Principal
will make the decision of the need to close the school.
4.4.2 Communicate through established means the decision.
4.4.3 Take care of Students showing signs of influenza symptoms:
(a) Set up isolation room – School clinic
(b) In consultation (with group listed in action 1) arrange to send
children home. Only children to go home are those whose
parents either collect them from School or have given
permission via phone or email that they can go home.
(c) Notify any cases to health authorities as are requested.
(d) Children staying at School to be kept in normal classes
where possible (dependent on number of staff available) until
collected.
4.4.4 Cancel all extra-curricula activities.
4.4.5. Introduce extra cleaning schedules.
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Health and Safety Policy Version dated: April 2008
This policy was formally adopted by the Pukeokahu School Board of Trustees on
___________________________________
Date of Adoption
Signed:
___________________________________
Chairperson, Board of Trustees
___________________________________
Date to be Reviewed
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